HomeMy WebLinkAboutAlta Planning Design 2012-03-05 � 03DS1 �-
AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this �rday of ��'it.�-!2012 ("Effective
Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City' and ----
Alta Planning + Design, a corporation, organized and in good standing under the laws of the
state of California, hereinafter referred to as"ConsultanY'.
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to preparation of a Safe Routes to School Plan.
b. Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work(Attachment"A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City. Consultant shall
complete the work to the City's reasonable satisfaction; even if contract disputes arise or
Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a maximum dollar amount of $49,939. Labor charges shall be based upon
hourly billing rates for the various classifications of personnel employed by Consultant to
perform the Scope of Work as set forth in the attached Attachment "B", which shall
include all indirect costs and expenses of every kind or nature, except direct expenses.
The direct expenses and the fees to be charged for same shall be as set forth in
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Attachment B. Consultant shall complete the Scope of Work for the not-to-exceed
guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Chanqes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Woric" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Pavment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shali be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Pavment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City's
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liabilitv. Without limiting Consultanfs obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services O�ce ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage —
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultanYs
profession. Architects' and engineers' coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liabilitv: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liabilitv: $1,000,000 combined single limit per accident for
bodily injury and property damage.
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3. Worker's Compensation and Emolovers Liabilitv: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of$1,000,000 per accident.
4. Errors and Omissions liabilitv: $1,000,000 per claim.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liabilitv and Automobile Liabilitv Coveraqes
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b. The ConsultanYs insurance coverage shall be primary insurance •
as respects to the City, its officers, officials, empioyees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the ConsultanYs insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The ConsultanYs insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Comoensation and Em�lovers Liabilitv Coveraqe
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
ConsultanYs pertormance of the work, pursuant to this Agreement.
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3. Professional Liabilitv Coverape
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend for the
duration of the work being performed.
4. All Coverapes
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptabilitv of Insurers
Insurance is to be placed with admitted California insurers with an A.M. BesYs
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coveraae
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the Citys Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consuitant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the wiliful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, wiliful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
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"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation ,
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownershio of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of ConsultanYs services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governina Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Apreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severabilitv. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assianment. ConsultanYs services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
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performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of ConsultanYs breach of contract.
7.9 Duplicate Oripinals. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. When so signed, each such document shall
be admissible in administrative or judicial proceedings as proof of the terms of the
Agreement between the parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
� personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH ALTA PLANNING + DESIGN
DEPT. OF PUBLIC WORKS 2560 9T" STREET, SUITE 212
300 SEMINARY AVENUE BERKELEY, CA 94710
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: 3 ti
Da e
PRINT NAME: �c1� tic(a �
go�{tosss5
IRS IDN Number
CITY OF UKIAH
Bv: -� ��.� 3 i�- i-�
JANE A. CHAMBERS Date
CITY MANAGER
ATTEST
° �- la- I �
ANNE CURRIE, CITY CLERK Date
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Alta Plannuig + Design Team
Ukiah Safe Routes to School Project
Scope of Work
Task 1 . Project Initiation
Alta Planning+Design will manage the Ukiah Safe Routes to School Plan project,with GHD providing local
support and base mapping,school walk audit,and conceptual engineering assistance. Successful initiadon oE
this project will include an eacpedited contract approval and kickoff,a final schedule based on availabiliry and
access ro schools,and a final scope that confirms ovetall expectations and task deliverables(specifically for
route map generation,plan promotion,and capicai project delivery).Alea will employ a three-tier quality
contro]program,including review of all materials by the Project Manager,Principal-in-Charge,and a peer
reviewer prior to sending to the City of Ukiah,and will work efliciently to meee invoicing and progress
reporting obligations and deadlines as identified by the City.
Alta will provide a revised scope,schedule,and budget(as necessary)based on a projece kickoff call and
subsequent correspondence.Over the course of the projecx,we��ill provide monthly status updates and
regular check-ins xo ensure thaf the project is moving ahead on track.
Task 1 Deliverables:
• Kickoff Conference Call&c Notes/Action Summary
. Final Scope,Schedule and Budget
• Mon[hly invoicing and progress repor[s;Bi-monthly check-ins with Cfty staEf(as necessary)
Task 2 Existing Conditions Survey
Task 2.1 Review and Summarize Existing Plans and Documents
The Alta Team will review and summarize rransportation and land use plans,asse[inventories,and other
documenCS made available by the City that may contribuxe to xhe SaEe Routes to School Plan.The review will
include,but not be limixed to the following:
- City of Ukiah Bicycle and Pedestrian Plan(1999)
- GIS Curb Ramp�Storm Drain Inventory(2008)
- City of Ukiah ADA Manual(1998)
- 2006 Mendocino County Regional Bikeway Plan
- City of Ukiah SRTS/SR2S granc applications
The Aka team�vill prepare an e�sting conditions memorandum for City staff summarizing[he relationship of
these plans to xhe SRTS planning process,and indude pedestrian/bicycle network informaCion Erom these
documents on school base maps and unprovement plans as identified in Tasks 3 and 4.
Task 2.2 Student Hand Tallies and Parent Surveys
Smdent hand tallies are xypically conducted by participating SaEe Rou[es schools in the fall and spring each
year ro evaluate progcam impacts,and can be a requirement of SaEe Routes to School grant programs.These
tallies consist of asking students in classrooms how they acrived Co school and how they plan to leave school
in the aE[ernoon.Students iaise their hand as specific travel modes are called out,and teachers record tbe
results on a simple handout.The handouts are then collecred and[abulated,producing comprehensive mode
split data by schooUgrade and a basis of analysis Eor project and program development.
Parent surveys are also a common and effective stra[egy to garner direct parent feedback on travel behavior,
perceived tcavel barriets,and interest in volunteeiing for various Safe Routes to School programs or events.
, Alta will prepare an online parent survey for the Ukiah SaEe Routes Plan outreach process and will coordina[e
�*rith schools to administer[he survey simultaneously with the student hand tallies.
Alta will lead the scheduling,teachei training,and promotion oE student hand tallies and parent surveys for
up ro 11 Ukiah schools.We will provide technical and logistical assistance to collect and tabulate hand tally
and pazent survey results for inclusion in the final SRTS Plan,and will ensure reporting to[he Nationa]
Center for SaEe Routes to School na[ional database.
Task 23 Form SRTS Committee
To facilitate program implementation and encourage participation From key stakeholders,we recommend
developing a citywide Safe Routes to School Committee or`task force'.Committee members should indude
paren[and staff representatives Erom participating schools,a school district risk manager,public information
officer or other representative,and City representatives from che public works department,police
department,and planning and communiry developmen[department.
Two task force meetings will be scheduled to assist project success and completion,one at the beginning of
[he project to confirm priori[ies and scope,and a second meeting to review the draft SRI S plan,including the
proposed priority projects and draEt route to school maps.If possible these meeCings will be scheduled to
coincide with the two public workshops.Email mmmunicapon with Task Force members will also be used to
publicize and organize project events,receive input on individual draFt deliverables,and to help formulate
strategies for sustaining a SaEe Routes to School program over time.
Task 2 Deliverables:
• E�sting Conditions memoiandum
• Final survey forms,logistics coordination and training,and completed survey tabulation/analysis
• SaEe Routes to School Comrni[tee—member contact list,Meeting#1 notes and summary
Task 3: School Walk Audits & Outreach
Task 3.1 Project Promotion/Website
Outreach and promotion are critical elements for buffding interest,excitement and participa[ion in the Ukiah
SRTS planning process,as well as for any longer-term SRl-S program initiative.Alta has a full[eam of gtaphic
designers on staff to ensure that all outreach materials are attractive,compelling,and age-appropriate.
The Alta Team recommends developing a project website for the Ukiah SaEe Routes[o School Plan process.
The Ukiah website and potential integration of social media will help focus and promote outreach and
education materials,document workshops and public events,and include important links such as[he parent
survey and draEt/final SRTS plan elements for review.It will also promo[e excitement among interested
stakeholders and poxentially remain as an ongoing resource for a potential Ukiah SRTS program.The website
and Facebook pages could be linked to the City's current webpage.
Al[a can arrange to host the website,and manage all ongoing technical support rela[ed to website
maintenance and mgular updates. If desired by the City,we can acquire a custom web address such as
htto//w��w.UkiahSafeRoutes.or¢and link complementary"new media"tools such as a Facebook page and
Flickr/Picasa account.At the conclusion of the project,Alta would shift the website mai�tenance to the
appropriate entity,as identified by the Ciry.
Task 3.2 Data Collection and Base Mapping
The Al[a Team�vill prepare a memorandum that requeses specific GIS and other data featutes that are
important for assessing and displaying schoollocation,physical conditions,and travel information.We will
list which of these features may already be in hand and the date of last revision(if known)to ensure files are
che most curren[.The Alta team will collect and incorporate data provided by the Ukiah Unified School
District such as enrollment boundaries,yellow school bus routes and ridership,school site improvemen[
plans,and crossing guatd IocaCions(if relevant).The Alta team will also collect and display pedes[rian and
bicycle ciash information(Frequency and location)utilizing the S�atewide Integrated TraFfic Record System
(SWITRS)database.
Using GIS-information,aeria]photography,and other Eea2ures collected during this task,ehe Alta team will
produce school site base maps for all ll Ukiah schools for use during school walk audits(Task 3.2).These
maps will be the basis for uploading inEormation from the walk audits and for developing Suggested Route to
School Maps in Task 4.
Task 3.3 Conduct Walk Audits
Alta will lead interested stakeholders and participants on a wallting audit oE up to 11 school sites during the
morning or afternoon drop oEE/pick up period to observe peak acti«ty and circulation.During the audit,
participants will observe condieions and behaviors and identify challenges or impediments that cunently limic
walking and bicycling. The Alta team will facilitate a discussion wixh participants to brainsrorm
programmatic and infrastructure unprovements that address these challenges and/or take advantage of
identified opportunities.
Al[a will provide large-scale aerial maps of the surrounding school area to mark up,and will documene ehe
audit through phoms,notes,and the use of GPS-enabled Tablet PCs loaded with ArcPad GIS softwate.This
hardwaie/software package combines the powerEul data management and analysis tools of GIS with ehe on-
the-ground loca[ional capabilities oE GPS. In essence,we will create a mobIle GIS lab tha[allows our ceam eo
rare the deficiencies and assets oE exiseing pedestrian/bicycle conditions,intake si[e-specific commen[s and
concerns from stakeholders,and produce geographically-referenced preliminary si�e plans during or
immediately after the walk audit.In our experience,this system greatly increases the efticiency and
effectiveness of site evaluations and ensures a high level of data precision.
Alta staEE who will lead the audits are familiar with the resources and tools provided by the National Center
For Safe Routes to School,including Engineering Guiding Pdnciples,PEDSAFE,BIKESAFE,Walkabiliry
Checklists and Bikeability Checklists.These or other similar xools will be used during the wallcing/biking
audits.
Task 3.4 Community Workshop#1
The Alta mam will facilitate a public workshop after substan[ial completion of school�valk audits,prefeLably
as the culminarion of a"Safe Routes to School Week"or similar promotion to maximize informational reach
and panicipation.Beyond general promotion ro members of the public,specffic invitations will be sent to
stakeholder representatives from the Ukiah Unified School District,CaliEornia Highway Patrol,Caltrans,
Mendocino COG,and City of Ukiah.
To begin the workshop,the Alta team will pxesent a PowerPoint presentation based on the National Center
Eor Safe Routes to School Training Couise that introduces participants to the concept oE Safe Routes to School
and ways to support wallzing and bicycling to school.After the presenxation,participants can follow up with
general questions or move to a series of boards and maps ro revie�v and comment on the specific concerns and
issues as identified thtough the school walk audits(traffic,speeds,sidewalk condition,crime,etc.).Because
we will be using GPS-enabled Tablet PCs in the field,the maps and other visuals for this workshop will be
able to eEfectively mmmunicare results from the prior days'data collection.
The public SRTS Plan Workshop will be designed to engage ne�v ideas and issues while helping focus
consensus around opportunity areas and identiEy potential suggested routes to school.Topics to be covered
will include:
• Ukiah Safe Routes to School Plan project goals and timeline
• Bene&ts of school travel behavior change(e.g.traffic,health,environmental)
• Review of school site circulation pactetns,issues,and suggested/possible imptovements and ioutes
• Potential SRTS education,encoutagement,and enforcement activides
• Project priori[ization apptoaches
• Implementation responsibilities,strategies,barriers,and oppormnities
The Alta team has conducted parent/public workshops at dozens of schools for our Safe Routes[o School
programs,and we will work with City staff ro design[he outreach event ro pcoduce meaningful feedback and
engagement on the needs and priorities of[he plan.
Task 3 Delivetables:
• Project website/promotion and online documentation
• GPS Tablet PC-enabled walk audi[s at up to 11 school sites
• Facilitated public workshop, summary notes and photos
• School sixe area base maps(30"x 40"plotted fot walk audit),annotated and re«sed with walk
audit/workshop observations and outcomes(large format PDF)
Task 4. Prepare Draft Safe Routes to School Plan
In Task 4,the Alta team will compffe e�sting data collecrion,plan review,walk audit and outreach results
into a single,coherenx dtaft SRTS plan document. Alta will provide an administrative draft plan for the City
of Ukiah staff,and will produce a public review draft based on one set of consolidated and internally
consistent set of comments from the City.
Task 4.1 School Route Improvement Plans
Using wallz audit summaries,field work,information provided by schools,and GIS,aerials and parcel data,
Alea�vill develop a graphical school site improvement plan(annotated map with recommendarions) for up to
ll schools in the City of Ukiah.These planning-level conceptual designs can be used in gtant applications to
apply for infrastructure gran[money to design and construct the projects.
For a subset of these plans that include high prioriry projects identified in Task 4.4,the Alta team will refine
improvement concepts through additional feasibility testing and engineering as budget allows.
Task 4.2 Suggested Route to School Maps
Alta will develop Suggeseed Route to School maps for up to 11 schools as parx of the Ukiah SRTS Plan.Maps
will be designed to inform parents and children on the safest,most convenient,and most accessible walking
and bicycling routes to school.They will include[raffic control devices,sidewalks,bikeways,crossing guard
locations,crosswallzs,safe walking and bicycling tips,and appro�mate walking and bicycling tunes to school.
Alta will seek input from PTA/PTO groups and the SaEe Routes to School Task Force during map
development,so that maps will retlect the needs and concerns of the school community.Alta will develop
maps in English and can include up[o one other language.Maps can be reproducible in black and white,and
made available on the projec[website and as electronic PDF ffies.lVew and/or re�dsed ArcGIS data files Eor the
route maps w�ill also be developed and provided to the City.
Task 4.3. Safe Routes to School Toolkit/Programs Guide
After reviewing the public workshop comments/ideas and results from the Task 2.2 suroeys, Alta will develop
a SaEe Routes to School Toolkit that will be included in the draEt and final SRTS plan.The intent of the toolki�
is�o serve as a resouice for those ineerested in learning abou�SR2S,and as a�vay to kick starc and promore
future Safe Routes orgamzing and acti�dties. The Toolkit will cover
• Description and brief history of Safe Routes ro School Movement.
• Safe Rou[es eo School's"Five E's"(Education,Encouragement,Enforcemen[,Engineering,Evaluarion)
with discussion of the'Sixth E'of engagement
• Description of programs already in place in Ukiah(if applicable)
• Common issues associated�vith school-related travel
• Solutions Eor unproving school-related travel(Engineering and Enforcement)
. Methods for encouraging students to walk and bike ro school(Educaxion,Encouragement).
• Review and summary of evaluation methods and msults
• Local,state and national resources for more information
Print copies of the draft Safe Routes to Schools Toolkit will be distribuced at the 2"d public workshop and
SRTS Task Force as part of the plan review and finalization process(Task S).
Task 4.4 Project Prioritization&Cost Estimation
Our team will use the information gathered in earlier tasks and in additional com�ersations wixh City staff and
the SRTS Task Force to help prioritize and cost estimare potential SRTS projects and corridors.
Alta will use established criteria For Federal and State SR2S funding programs,along with other criteria
developed by the Ciry of Ukiah to develop a prioritization approach and crireria matria for SaEe Routes to
School infrastructure projects in the city.We will recommend a ranking process that(a)funds the best and
most ready projec�s first,(b)provides equitable geographic distribuCion,(c)identffies the likely unpact to
wallting/bicycling saEery and mode share(d)considers potential funding shortfalls that may be covered by
other sources,such as planned school district improvements,other city projects or private developments,or
local general funds.The ultimate approach will ensure that Ukiah ma�mizes the amount and comperitiveness
of potential Safe Routes to School grant fund opportunities,the impact of projects on wallzing/biking demand,
and strategic coorclination�2th other cityv✓ide priorities and projects.
Where pxoject msts have already been estimated,we will utilize those coscs.For projects identiEied during
the walking audit process,we will develop planning-level cost opinions based on the mos[recent and
comparable unit coses from the Alta team's project database and/ot from information provided by the City.
We will escalate all costs to 2012 dollars,and provide the Ci[y of Ukiah with a tota]esdmate for Safe Routes
to Schools capital funding based on high priority unprovement corridors.
Task 4 Deliverables:
• DraEt School Route Improvement Concept Plans(up[o Il individual school administrative and public
review drafts,ll x IT'PDF inaps)
• Draft Sugges[ed Routes to School Maps(up to 11 individual schools,8 x 11"PDF)
• Safe Routes to School ToollzidProgtam Guide(Admin DraE[and Public Review DraEt,PDF)
• SRTS project prioritization approach summary and planning mattis(Admin DraEt and Public Review
DraEt,PDF)
• SRTS prioritized project list with cost estunate summary for up to ten(10)priority corridors(Admin
Draft and Public Review Draft)
Task 5 Present and Finalize SRTS Plan
In Task 5,Alta will bring together and refine all of the work that has taken place in Tasks 1-4 to produce ehe
Final Updated SRTS Plan,including[he Prioritized Project List,Program Toolki[,Suggested Routes to School
Maps,and final ArcGIS data layers.For all draft documents/maps,we will respond to one set oF consolidated,
internally consistent,compxehensive commen[s.We assume[he City of Ukiah staff will collect,consolidate,
and review Che comments prior to delivering[o the Alta team.
Task 5.7 Community Workshop#2
After City approval of a SRTS Plan public m�dew draft,we will present the dtaEt Eindings,maps,and projects
at a second SRTS public workshop. Specific stakeholder represenxaaves and attendees Erom the previous
workshop(Task 33)will be personally invited.The focus of t}us meeting will be on(a)reviewing and
confirniing che prioritization me[hod and project list(b)ieviewing and confinning Suggested Route to School
Maps,and c.)refuung the SRTS program guide/toolkit to teflect the most relevant,Ukiah-specific
oppornanities and needs All draft materials will be posted on the project website in advance of the meeting to
encourage review and participation,and a short comment window will remain open aE[er the workshop to
allow for additional input.
The specific approach,location,and format of the second public workshop will be confirmed with the City of
Ukiah and xhe SRTS Commi[tee(as needed)prior to its scheduling.
Task 5.2 SRTS Committee Review
It will be critical for the final SRTS plan and its elements to have broad-based support From Ukiah Unified
School District,parent/staff repmsentatives,and Ciry of Ukiah staff and ofEicials.Concurrent with the release
of[he public re«ew draft plan and second community workshop(or prior to these activities,depending on
scheduling needs and potenna]sensiti��ties),the Alta team will facilitate a review by members oE the SRTS
Committee formed as part of Task 23.This review could be combined with Task 5.1 or can be scheduled as a
separate meeting depending on need and member availability.
Task 5.3 Finalize SRTS Plan
Based on speciEic feedback gathered from the second public workshop,SRTS Committee review,and
additional online or City-generated comments,Alta will prepate a final draEt City of Ukiah SRTS Plan for
adoption by City Councff. GIS street centerline and other relevant shapefiles will be revised to include data
and descriprions Eor final suggested routes to school,and all source materials Eor the plan(Word document,
Excel spreadsheecs,AI graphic files,GIS shapefiles,and MXD Eiles)will be pro��ided to the City during project
closeout or upon request.
Task 5.4 City Council Presentations
The Alta Team will coordinate with City staff and developQead a presen[a[ion of the Gnal draft SRTS Plan to
City Councff for adoption.
Task 5 Deliverables:
• Final SRTS Plan,including School Route Improvement Concept Plans,Sugges[ed Routes to School
Maps,Progcam Guide/Toolki[, Outreach/Survey Summary,Priority Projects List,and Cost Es[imates
(PDF and source Eiles)
. Ciry Council pmsentation materials(Powerpoint,30"x 40"plotted boards,or similar formats)
. Final ArcGIS data shapefiles and/or geodatabase file
• Adminiserative access/controls to SR2S website and/or social media sites(if requested)
1 .
Clly ot Ukiah
�t�alta planning+desfgn �
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Project Schedule � �
The schedule has been caceEully organized to sequence key tasks,meerings,and deliverables,pioviding an efficient proceas � �
and early and thorough review of all producta as they axe developed and made public.
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Taek i:Pco ect Initiatlon Pmf;;t 20 r �
Task 2:Extad Condittone Stuv 66
2.1 Exis CoridlUons Revlew °±;;;w_.�'ra` 20
j 2.2"Stndent and Parenc Surve s �i..;� 26 � l
2.3 Form SRTS Committee ;.:•;'�iK;G;g �g �
iaek 3:Wallc Audits and Ouueach 145 �
3.1 Webette/Pcomotton �:�..�w�ti;,�=�;�5 c:,.=�ta,Fr.<:',�,- �.z;:�;;'.-;•:.a;;.<==��.` 30 I �
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33 Conduct Walk Audits 72 �
3.4 Communi Wo:kaho #1 � ;::�t y4
' Tuek 4: Pce te Draft SRTS Plan 765 �
4.1 School Route Im rovement Plana k�-s, ;r,;;>"�;,`is 62 ; �
j4.2 Su ested Routes w School Ma ���:3::{;�'t;''.r=::: 43
' 4.3Pre azePro ' Gutde/Iaolktt �;:;`�,�i 44 r � ,
4.4 Pto ect Prloritizatlon F¢Coet EsHmates :�=�=;':;;;,: 16
Taak 5:Finalize an Present Fin SRTS Plan g� �
5.1 Communit Wovks o #2 ' 9,'
5.2SRTSCommitueeReyiew js3'',��,`,:,^': 2g , �
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Alta Planning + Design Standard Billing Rates � �
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Classiflc�tion 'Rate � �
PrincipalI $2fi0
PrincipalII $185 '
PrineipallII $155 i �
Senior Associate $120
AssociateI $115
Associate II $105
Senior Plannet $95 , 1
Planner I $85
Planner II $70 � �
Assistant Planner $60 .
Senior Designer $90 �
Designa I $80 ; �
• Designer II $65
Prograzn Manager $95
GIS Planner $75 �
Engineer $75 J ;
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Intern I $60
Intern II $45 �
Adminl $65 , } '
Admin II $50 �
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The chaxges per hour shown are eEfective through December 31,2012 and subject to revision annually thereafter. �
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Subconsultant fees shall be chazged at acmal cost.
Eatnenses:
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Reimbursable expenses shall be charged at ac�a1 cost. '
Mffeage on project tasks sl�all be charged at the IRS standard rate. ' l ;
ReproductionCosCS: � �
Cdorco ies $0.50! a e
Black and white co ies $0.101 c
24'x 36'I e format lot $15.00/sheet .
3b'x 48'la e format lot $30.00/sheet
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