HomeMy WebLinkAboutWest Yost Associates 2014-07-01 C' � /�ls � o �
Russian River Watershed Association—West Yost Associates
July1,2014
AGREEM�NT FOR PROFESSIONAL SERVICES
Russian River Watershed Association- Executive Director Services
The following is an agreement between the City of Ukiah, hereinafter the "City", on behalf of the
Russian River Wa[ershed Association and West Yost Associates hereinafter, "ConsultanY'.
WHEREAS,Consultant is a duly qualified consulting firm, experiepced in a project and progra�n
administration and management in the fields of water resources,wastewater and water recycling.
WHEREAS, in the judgment of the Board of Directors of the Russian River Watershed
Association,hereinafter Russian River Watershed Association, it is necessary and desirable to employ the
services of the Consultant for the purpose of Execu[ive Director services in administration of the
Association.
WHEREAS,the Board of Directors of the Russian River Watershed Association has reques[ed
that the City serve as fiscal agent to the Russian River Watershed Association and con[ract with[he
Consultant for these services.
NOW,THEREFORE, in consideration of the mutual covenants contained herein,the parties
hereto agree as follows:
PART A- SPECIFIC PROVISIONS:
1. DESCRIPTION OF SERVICES AND PAYMENT: Except as modified in this agreement,the
services to be provided and the payment schedule are:
a. The scope of work covered by this agreement shall be that included in At[achment A of Ihis
agreement and is based on the scope of work outlined within the RRWA 2014-2015 Work Plan as
approved by the Board of Direc[ors of the RRWA at i[s regular meeting on February 20, 2014.
The total amount of Ihis contrac[is equal to The total budget in the Work Plan ($382,366),less a
c�edit to the City for the Admi�istrative Agency services ($2,000).
b. The fee and fee payment for such work shall be as stipulated under the fee schedule included
in Attachment B of this agreement and shall not exceed$380,366 in total.
PART B-GENERAL PROVISIONS
1. ASSIGNMENTIDELEGATION: Except as above, neither party hereto shall assign, sublet or
transfer any interest in or duty under[his agreement wrthout written consent of the other, and no
assignment shall be of any force or effect whatsoever unless and until the other party shall have so
consented.
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Russian River Watershed Association—West Yost Associates
July1, 2014
2. STATUS OF CONSULTANT: The paRies intend that the Consultant, in performing the services
hereinafter specified,shall act as an independent contractor and shall have the control of the work and the
manner in which it is performed. The Consultant is not to be considered an agent or employee ofthe
City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits the City
provides its employees.
3. INDEMNIFICATION: The City is relying on professional ability and training of the Consultant as
a material inducement to enter into this agreement. The Consultant hereby agrees that all its work will be
performed in accordance with generally accepted professional practices and standards,as well as the
requirements of applicable federal, state and local laws, it being understood that acceptance of the
Consultant's work by the City shall not operate as a waiver or release.
a. With respect to professional services under this agreement,Consultant shall indemnify, hold
harmless,release and defend the City, its officers, directors, agents,volunteers, and employees
from and against any and all actions, claims, damages, disabilities, liabilities and expenses,
including attorney's and expert£ees and witness and litigation costs that may be asserted by any
person or entity, including the Consultant, its officers,agents, employees and/or subcontractors to
the extent caused by the negligent acts, errors or omissions,failure to perform or willful
misconduct of the Consultant in connection with this agreement and the activities necessary to
perform the task provided herein.
b. With respect to all other than professional services under this agreement,Consultant shall
indemnify, hold harmless,release and defend the City, its officers, agents and employees from
and against any and all actions, claims, damages, disabilities, liabilities,and expenses, including
attorney's and expert fees and witness costs that may be asserted by any person or entity,
including the Consultant, azising out of or in connection with this agreement and the activities
necessary to perform those services and complete the tasks provided for herein.
This indemnification is not limited in any way by any limitation on the amount or type of damages or
compensation payable by or for the City or its agents under warkers'compensation acts, disability benefit
or other employee benefit acts.
4. PROSECUTION OF WORK: Consultant has been previously authorized by the RRWA Board of
Directors to proceed with Exewtive Director Services under this Agreement which is aow being
executed. The execution of this Agreement shall constitute Ihe ConsultanYs authority to proceed
immediately with the invoicing and collection of payment for performance under this contract beginning
July 1, 2014. Performance of the services hereunder shall be completed by June 30, 2015,provided,
however,that if the performance is delayed by earthquake,flood, high water or other Act of God or by
strike, lockout or simi]ar labor disturbance("Acts"),or by other cause beyond Consultant's reasonable
control,the time for the ConsultanPs performance of this contract shall be extended by a number of days
equal to the number of days the Consultant has been delayed by such Acts.
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Russian River Watershed Association—West Yost Associates
Julyl, 20I4
5. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS AND MAHING
PAYMENTS: All notices,bills and payment shall be made in writing and may be given personal
delivery or by mail.Notices,bills and payments sent by mail should be addressed as follows:
CITY: City of Ukiah
Attn: Jane Chambers
300 Seminary Avenue
Ukiah,CA 95482-5400
Ph.#707-463-6213
CONSULTANT: West Yost Associates
Attn: Andy Rodgers
2020 Reseazch Pazk Drive, Suite 100
Davis, CA 95618
Ph.#(530)756-5905
and when so addressed,shall be deemed given upon deposit in the United States Mail,postage prepaid. In
all other instances, notices, bills and payments shall be deemed given at the time of actual delivery.
Changes may be made in the names and addresses of the person to who notices,bills and payments are to
be given by giving notice pursuant to this paragraph.
6. MERGER: This writing is intended both as the final expression of the agreement between the parties
hereto with respect to the included terms of the agreement, pursuant to California Code of Civil Procedure
Sec[ion 1856 and as a complete and exclusive siatement of the terms of the agreement.No modification
of this agreement shall be effective unless and until such modification is evidenced by a writing signed by
both pafties.
7. SEVERABILITY: Each provision of the agreement is intended to be servable. If any term of any
provision shall be determined by a court of competentjurisdiction to be illegal or invalid for any reason
whatsoever, such provision shall be severed from this agreement and shall not affect the validity of the
remainder of the agreement.
8. TERMINATION: At any time and without cause,the City shall have the right in its sole discretion,
to terminate this agreement by giving written notice to the Consultant. In the event of such termination,
the City shall pay the Consultant for services rendered to the termination date.
►n addition, if the Consultant should fail to perform any of its obligations hereunder,within the time and
in the manner herein provided, or otherwise violate any of the terms of this agreement,the City may
terminate this agreement by giving the Consultant written notice of such termination,stating the reason
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Russian River Watershed Association—West Yost Associates
Julyl,2014
for such termination. In such event,the Consultant shall be entitled to receive as full payment for all
services satisfactorily rendered and expenses incurred hereunder,an amount which bears the same ratio to
the total fees specified in the agreement as the services satisfactorily rendered hereunder by the
Consultant bear to the total services otherwise required to be performed
for such total fee,provided however,that there shall be deducted from such amount the amount of
damage, if any, sustained by the City by virtue of the breach of the agreement by the Consultant.
9. TRANSFER OF RIGHTS/OWNERSHIP OF DATA: The Consultant assigns the City all rights
throughout the work in perpetuity in the nature of copyright,trademark, patent, and right to ideas, in and
to all versions of any plans and specifications, reports,video tapes, photographs,and documents now or
later prepared by the Consultant in connection with this contract.
The Consultant agrees to take such actions as are necessary to protect the rights assigned to the City in
this agreement, and to refrain from taking any action which would impair those rights.The Consultant's
responsibilities under this contract will include,but not be limited to, placing proper notice of copyright
on all versions of plans and specifications,reports and documents as the City may direct,and refraining
from disclosing any versions of the reports and documents to any third party without first obtaining
written permission of the City. The Consultant will not use, or permit another to use,any plans and
specifications,reports and documents in connection with this or any other project without first obtaining
written permission of the City.
All materials resulting from the efforts of the City and/or the Consultant in connection with this project,
including documents, reports, calculations, maps, photographs, video tapes, computer programs,
computer printouts,digital data,notes, and any other pertinent data are the exclusive property of the City.
Reuse of these materials by the Consultant in any manner other than in conjunction with activities
authorized by the City is prohibited without written permission of the City.
Any reuse of ConsultanYs work by City without written verification or adaptation by Consultant for the
specific purpose intended will be at City's sole risk and without Liability or legal exposure to Consultant,
and City shall indemnify and hold harmless Consultant from all claims, damages, losses and expenses
including attomeys'fees arising out of or resulting there from."
10. COST DISCLOSURE: In accordance with Government Code Section 7550,the Consultant agrees
to state in a separate portion of any report provided the City,the rmmbers and the amounts of all contracts
and subcontracts relating to the preparation of the report.
11. NONDISCRIMINATION: The Consultant shall comply with all applicable federal, state and local
laws,rules and regulations in regard to nondiscrimination in employment because of race, color, ancestry,
national origin,religion, sex, marital status, age,medical condition or physical handicap.
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Russian River Watershed Association—West Yost Associates
Julyl,2014
12. EXTRA(CHANGED)WORK: Extra work may be required. The Consultant shall not proceed
nor be entitled to reimbursement for extra work unless that work has been authorized, in writing, in
advance,by the City. The Consultant shall inform the City as soon as it determines work beyond the
scope of this agreement may be necessary and/or that the work under this agreement cannot be completed
for the amount specified in this agreement. Failure to notify the City shall constitute waiver of the
Consultant's right to reimbursement.
13. CONFLICT OF INTEREST: The Consultant covenants that it presently has no interest and shall
not acquire any interest, direct or indirect, which would conflict in any manner or degree with the
perFormance of its services hereundec The Consultant further covenants that in the performance of this
contract no person having any such interest shall be employed.
14. INSUItANCE: The Consultant shall obtain insurance acceptable to the City in a company or
companies with a BesPs rated carrier of at least A:VIL The required documentation of such insurance
shall be furnished to the City at the time it returns the executed contract. The Consultant shall not
commence work nor shal] it allow its employees or subcontractors or anyone to commence work until all
insurance required hereunder is in effect.
The Consultaat shall have and maintain at all times during the life of this agreement,up to the date of
acceptance,the following policies of insurance:
a) Workers'Compensation Insurance: If Consultant has employees, Workers'Compensation
Insurance to cover its employees, as required by the State of California,and shall require all
subcontractors similarly to provide Workers'Compensation Insurance as required by the Labor
Code of the State of California for all of the subcontractors'employees. All Workers'
Compensation policies shall be endorsed with the following specific language:
"This policy shall not be canceled without first giving thirty(30)days
prior notice to the City,Attn: Jane Chambers,by mail."
The Workers' Compensation Insurance self-insured deductibles and retentions for both the
Consultant and its subcontractors shal] not exceed$1,000.
b) Public Liability Insurance: Personal Injury(including bodily injury)and Properiy Damage
Insurance for all activities of the Consultant and its subcontractors arising out of or in connection
with this agreement, written on a commercial general liability form which provides coverage at
least as broad as [SO Commercial General Liability Occurrence Form CG 00 O] 11 85 or 88 or
any subsequent revision or equivalent including benefit contractual coverage,completed
operations coverage, ConsultanPs protective coverage,and automobile coverage. The automobile
coverage should be at least as broad as ISO Business Auto Form CA001 edition 187 or
equivalent including employer's non-ownership liability. All deductibles or self-insured
retentions shall not exceed$1,000. Coverage in an amount not less than$1,000,000 combined
single limit personal injury($2,000,000 in the Aggregate), including bodily injury,and property
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Russian River Watershed Association—West Yost Associates
July1, 2014
damage for each occurrence is required. Each such policy shall be endorsed with the following
language:
l. The City of Ukiah, its officers,agents,employees and volunteers are additional
insured under this policy.
2. The insurance shall be primary as respects the insured shown in the schedule
above.
3. The insurance afforded by this policy shall not be canceled except after thirty
days prior written notice by mai] has been given to the City.
4. The referenced policy does not exclude explosion, collapse,underground
excavation hazards or removal of lateral support.
5. The inclusion of more than one insured shall not operate to impair the right of
one insured against another insured,and the coverage afforded in the policy
shall apply as though separate policies had been issued to each insured.
6. ConsultanYs policy shall be endorsed with an "Additional Insured Endorsement"
form.The Genera] Aggregate Limits of Insurance in the referenced policies
apply sepazately to this project.
c) Professional Liability Insurance: The Consultant shall procure and maintain throughout the term
of this agreement,Professional Liability Insurance in an amount not less than$1,000,000 per
claim and in the aggregate. All insurance deductibles or self-insured retentions shall not exceed
$I50,000. All Professional Liability Insurance policies shall be endorsed with the following
specificlanguage:
(i)This policy shall not be canceled without first giving thirty(30) days prior notice to the
City by mail.
d) Documentation: The following documentation of insurance shall be submitted to the City:
(i) A Certificate of Insurance of Workers'Compensation Insurance for Consultant if
Consultant has employees. A copy of the required policy endorsements specified in
subparagraph a. shall be attached to each such Certificate submitted.
(ii) Certificates of Liability Insurance showing the limits of insurance provided. Copies of
the required endorsements specified in subparagraphs b. and c. shall be attached to each
Certificate submitted.
15. DISPUTE RESOLUTION: California law shall govem any dispute between the parties to this
agreement. Any litigation between the parties shall be fifed in Mendocino County Superior CouR, each
party agreeing to the jurisdiction and venue of such courts.
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Russian River Watershed Association—West Yost Associates
July1, 2014
16. BILLING AND DOCUMENTATION: The Consultant shall bill the City for work on a monthly
or agreed upon basis and shall include a summary of work for which payment is requested. The
summary shall include time and hourly rate of each individual, narrative description of work
accomplished,and an estimate of work completed to date.
17. REASONABLE ASSiJRANCES: Gach party to this agreement undertakes the obligation that the
other's expectation of receiving due performance will not be impaired. When reasonable grounds for
insecurity arise, with respect to performance of either party, the other may, in writing, demand adequate
assurance of due performance and until the requesting party receives such assurance may, if
commercially reasonable, suspend any performance for which the agreed return has not been received.
"Commercially reasonable" includes not only the conduct of the party with respect to performance under
this agreement but also conduct with respect to other agreements with parties to this agreement or others.
After receipt of ajustified demand,failure to provide within a reasonable time,not to exceed 30 days,
such assurance of due performance as is adequate under the circumstances of the particular case is a
repudiation of this agreement. Acceptance of any improper delivery, service, or payment does not
prejudice the aggrieved party's right to demand adequate assurance of future performance.
WEST YOST ASSOCIATES
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Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
July 1,2014
Attachment A
West Yost Associates
Scope of Work
Russian River Watershed Association
(Based on July 1, 2014-June 30, 2015 Work Plan)
Task A: Administration
Subtask 1.1: General Administration
Consultant will provide Board of Directors meeting email notification, will attend all Board meetings as
well as prepare meeting agendas, presentations, and minutes as necessary. Consultant will administer
general RRWA voice-mail and perform regular general correspondence on behalf of RRWA. Consultant
will also prepare monthly progress reports, itemized invoices and maintain project controls. Included in
this task is $2,000 compensation for the Administrative Agency, the City of Ukiah,which is administered
as a credit to Ukiah's annual fees.
Assumptions:
• No more than 5 two-hour Board meetings or comparable,with 4 hours prep plus meeting
a[tendance including travel time for each meeting
• One additional meeting with each member agency's Board representative for Work Plan
development
• General communications(emails, phone, distribution lists)performed routinely
• File sharing system among Consultant and ECON(sub-consultanQ will be maintained
• Up to 4 letters per year as part of general correspondence
• Board meeting material distribution provided for each meeting by Consultant
Subtask 1.2: Technical Working Group
Consultant will provide Working Group meeting notification,coordinate,prepare for,and attend
Technical Working Group sessions as well as develop meeting summaries.
Assumptions:
• No more than 8 two-hour meetings, with 4 hours prep plus meeting attendance including
travel time for each meeting
• Attendance at all meetings
Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
July 1,2014
Subtask 1.3: Work Plan Development
Consultant will coordinate with RRWA Working Group and Board of Directors to develop and present a
draft,revised drafr, and final Work Plan for 2015-2016.
Assump�ions.
• 2015-2016 Work Plan will follow similar structure and format as 2014-2015
• Work Plan
• Projects for inclusion in Work Plan will be developed during Working Group sessions
Task B: General Bene£t Proiects
Subtask 2.1: Implementation of Outreach Strategies
Consultant will focus on providing outreach to increase RRWA's "whole watershed" perspective for
programs carried out by RRWA, our member agencies and by other watershed organizations. This
program is generally based on the individual outreach plans developed and regularly updated by the
Working Group. Consultant will make up to two presentations to regulatory groups or professional
organizations. Consultant will coordinate with local watershed and environmental groups to help sponsor
creek and river cleanup activities within the watershed as part of RRWA's public outreach. Regular
maintenance and update of the RRWA website and associated programs pages as well as Spanish
translation of website content are in this year's outreach program. The environmental column will be
continued as in previous years -member agency staff will write the columns and Consultant will
coordinate the review and distribution ofthe columns to newspapers and to RRWA's outreach email
group. This year the "Rethink your Drink/Take it from the Tap" message will continue in outreach
messages. Consultant will make email notifications regarding training for water and wastewater system
professionals. Consultant will also coordinate with the Sonoma County Waste Management Agency
regarding the annual recycling guide. Consultant will continue to perform outreach to eligible entities
such as the City of Sebastopol and the County of Mendocino.
Assumptions:
• Website and associated program pages will be updated at least quarterly
• Website content will be translated in Spanish
• The web interactive map will be maintained and no new data layers will be developed this
year
• Each member agency will author at least one column during the year and
• Consultant will distribute to newspapers and outreach list
• Environmental column as well as student video contest will be coordinated in-kind in
conjunction with the Working Group and Consultant
Russian River Watershed Association—Wes[Yost Associates
Attachment A: Scope of Work
July l,2014
• Up to 2 Speaker's Bureau presentations will be presented to regulatory groups, professional
organizations, or other eligible entities
• RRWA will provide sponsorship of Russian River clean-ups and coastal clean-up at the same
level as last year
Subtask 2.2: Russian River Friendly Laudscape Guidelines
Consultant will continue to maintain momentum from publication and launch of the RRFLG and respond
to professionals and agencies. Consultant will coordinate an event in the winter of 2014/15 similar to the
2010 and 2013 events. RRWA will have a special focus to develop a RRFLG-approved plant list and
associated materials as well as partner with Our Water Our World(OWO�to extend messaging to
regional nurseries.
Assumptions:
• Continue interpretive signage program for demonstration landscapes identified by member
agencies
• Event will be coordinated with in-kind support from the City of Santa Rosa and SCWA
• Consultant will re[ain the services of OWOW for nursery outreach in conjunction with the
OWOW stormwater outreach contract
• Respond to inquiries and requests for use of the RRFLG as needed
• Maintain contact with landscape industry professionals, SRJC, Sonoma State University,and
Mendocino and Sonoma Master Gardeners during the year regarding integration of
Guidelines principles into existing curricula
• Maintain membership in the Bay Friendly Coalition
Subtask 2.3: Regulatory Forum and Advocacy
Consultant will coordinate and facilitate the regular meetings with Regional Water Quality Control Board
(RWQCB)staff and attend up to 4 meetings of the RWQCB. In order to develop a united voice for
regular dialogue on permitting and policy issues,the work will include regular prioritization of inember
agency permitting and policy issues to be addressed with the RWQCB 1 Executive Officer. Issues and
topics for RWQCB meetings will be developed during Working Group meetings. Consultant will take
the lead on researching and crafting commenUissue/response letters with review and input from the
RRWA Working Group and Board.
Assumpiions:
• Up to 4 issue letters and monitoring member agency permitting and policy issues
• Up to 4 meetings and prioritized agendas with RWQCB Executive Officer
• Attendance at up to 4 meetings of the RWQCB
• Legislative tracking emails as appropriate
Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
July 1,2014
Subtask 2.4: MS4 Permit Support
Consultant will provide support to member agencies with implementation of stormwater BMPs required
in the MS4(Phase 1 and 2)permits. RRWA will serve as a forum for sharing ideas and coordinating
efforts to meet permit requirements.This subtask focuses on Phase 1 and Phase Il permit requirements
and is a general benefit project.
Assumptions:
• Consultant will provide a forum for coordination,review, and implementation strategies for
stormwater permit documents,such as the hydromodification plan
• In August 2014,Consultant will develop a technical memorandum(TM)that describes all
stormwater related activities undertaken by member agencies during the 2012-2013 Work
Plan. This TM can be used into member agencies Annual Reports
Subtask 2.5: Nort6 Coast IRWMP and Grant Support
Consultant will assist RRWA in continued support of activities for the North Coast IRWMP and to
further the success of RRWA's project in the IRWMP. This project may also support identification of
other grant and funding opportunities for both RRWA projects and for member agency projects.
Assumptions:
• Consultant will modify RRWA's NCIRWMP projects as needed to improve alignment with
IRWMP
• Develop letters of support for member agency projects for NCIRWMP and other grant and
funding opportunities
• Facilitate discussion of IRWMP updates and other funding opportunities at TWG
• meetings
Subtask 2.6: Coordination with Partner Agencies
Consultant will track partner agency programs and activities,respond to partner agencies inquires, and
contact partners in further development of RRWA programs in FY 2013-2014 and beyond.
Assumptions:
• The Consultant will coordinate with partner agencies including the local Resources
Conservation Districts,the Sonoma County Regional Climate Protection Authority,the
Laguna Foundation,Occidental Arts and Ecology Center, LandPaths, Daily Acts, and other
agencies/groups regarding regional efforts
Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
Juty 1,2014
Task C: Special Benefit Projects
Subtask 3.1: Stormwater Phase II Support
Consultant will coordinate up to four NPDES Phase II Agency Forums afrer regular TWG meetings
when possible, provide training opportunities, retain services or OWOW for pesticide outreach, and assist
MS4 Phase II agencies in responding to permit requirements, including evaluating options for
collaborative implementation,joint development of planning documents and evaluating the potential for
joint reporting.
Assumptions:
• Up to four(4)Phase II Forums with member agencies to follow Working Group when
possible to review and discuss permit challenges
• Participation in monthly California Stormwater Quality Association(CASQA)conference
call meetings and transmittal of notes from these calls to Phase II agencies
• Provide three subregional training sessions for member agencies on generic stormwater
awareness for agency support staff.
• Retain the services of a private consultant to deliver the OWOW program to retail nurseries
throughout the Phase 2 service area(OWOW to focus on pesticide-related education and
stormwater health)
Subtask 3.2: Stormwater Phase 1 CoPermittee Support
Consultant will provide support to member agencies that will participate in the implementation of Phase 1
stormwater permit and coordinate efforts to meet pennit requiremenu;and provide support and review
during the permit renewal process.
Assumptions
• Provide review and comment on draft of new Phase I permit
• Provide coordination suppoR for Phase [agencies
Subtask 3.3: Stormwater Training
The purpose of the 2013-14 Stormwater Training subtask is to continue the stormwater training
coordination activities for member agencies and contractors and consultants responsible for implementing
Stormwater Pollution Prevention Plans(S WPPPs), and to assist in coordinating a MS4 permit related
training opportunities and informational meetings (by the S WRCB and others)in the Russian River
watershed.
Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
July 1,2014
Assumptions:
• Provide training opportunities for agency staff related to LID Manual implementation and
Hydromodification
• Create online option for agency training
• MS4 Permit-Related Training or Comparable-RRWA staff will support one MS4 permit-
related training or comparable with member agencies as lead or in coordination with S WRCB
• Construction General Permit QSP and QSD Training-RRWA staff will coordinate with
member agencies and professional ceRified trainers to promote QSP(Qualified SWPPP
Practitioner) and QSD(Qualified S WPPP Developer)certification training for contractors
and designers that work in the watershed, followed by State Board certification testing.
Professional trainer may charge a fee for this training
Subtask 3.4: Our Water Our World
Manage Santa Rosa's contract with a private contractor distributing the Our Water Our World program to
retail nurseries.
Assumptions:
• Consultant shall retain the services a private contractor to deliver the OWOW program to
nurseries in Santa Rosa
Subtask 3.5: NPDES Wastewater Comment Forum
The purpose of this task is to review and comment on regulations related to wastewater NPDES
permitting such as dissolved oxygen and mixing zone Basin Plan amendments; State and local regulations
regarding use of recycled water, State and local regulations regarding wastewater.
Assumptrons:
• Consultant will review updates to state and local wastewater regulations
• Consultant will develop comment letters on behalf of inember agencies
Subtask 3.6: Creek Week/Pallution Prevention Week Campaign
This subtask helps meet the Outreach and Education requirements of the Phase I and Phase 1[ MS4
Permits.The member agencies will work in conjunction with RRWA staff to develop a combined Creek
Week and Pollution Prevention Week campaign. RRWA will support member agencies by developing
and circulating a draft proclamation,coordinating with agencies to present campaign messages to elected
officials, and helping with outreach for activities to be sponsored by member agencies.
Assumptions:
• Consultant will coordinate circulation of a Draft Proclamation
Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
July 1,2014
• Consultant will assist with outreach activities sponsored by agencies
Subtask 3.7: Laguna TMDL Forum and Comments
RRWA will provide a forum for discussions with RWQCB and affected member agencies as the Laguna
de Santa Rosa Total Masimum Daily Load(TMDL)is developed; and coordinate comments from RRWA
member agencies and provide forum for RWQCB staff to receive comments and have a dialogue with
member agencies.
Assumptions
• Consultant will coordinate communication between participating member agencies and the
RWQCB
• Coordinate RRWA member agency comments and facilitate dialogue with
• RWQCB staff regarding these comments
Subtask 3.8: RRF'LG-Daily Acts
The purpose of this program is to reach an engaged audience of homeowners and provide RRFLG
education and outreach materials in conjunction with Daily Acts outreach campaigns. RRWA will
become a premier sponsor of the 2015 Daily Acts in the CommuniTy Resilience Challenge(formerly the
350 Home and Garden Project). In addition,each member agency in Sonoma County may elect to
participate in individual outreach projects with Daily Acts through this RRWA contract.
Assumptions:
• Retain the services of Daily Acts to include RRFLG logo branding opportunities, practices
and principles,event mentions and availability of materials at events
• Retain the services of Daily Acts for an additional projects for Cloverdale. The projects will
include a presentation and hands-on workshop.
Subtask 3.9: Regional SaFe Medicine Disposal Program-Hauling and Disposal
The purpose of this program is to address issues regarding water quality and pharmaceuticals in the
watershed by providing appropriate locations for individuals to dispose of unwanted medications. The
Consultant contracts with a waste hauler and coordinates pick-up from existing disposal locations in
Windsor, Healdsburg and Cloverdale.
Assumptions:
• The Consultant will coordinate regular pick-ups of full disposal bins
• The Consultant will coordinate with the waste hauler and review and pay invoices
Russian River Watershed Association—W est Yost Associa[es
Attachment A: Scope of Work
7uly l,2014
Subtask 3.10: Regional Safe Medicine Disposal Program-Coordination and Outreach
The purpose of this program is to address issues regarding water quality and pharmaceuticals in the
watershed by providing outreach to residenu about properly disposing of unwanted medication.
Assumptions:
• Consultant will coordinate a bi-monthly call or meeting with the project team
• (Santa Rosa, SCWA and RRWA)
• Consultant�vill coordinate with Santa Rosa and SCWA on annual report describing total
pounds collected
• Coordinate with SCWA and Santa Rosa on regional outreach advertisement for radio or
newspaper or comparable(up to $4,000)
• Consultant will maintain program information the RRWA web site
• Take a partnership role with the CiTy of Santa Rosa, SC WA,and participating agencies to
coordinate a symposium event in September 2014
Subtask 3.11: Outreach Materials Bulk Order-Urban Creek Care Guides
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material.Under this task, Urban Creek Care Guides will be ordered and provided to participating
agencies.
Asst�mptions:
• Consultant will order 1 1,250 Russian River-Friendly Landscape Guidelines for participating
agencies with the following distribution: Sonoma County(1,100 copies), SCWA(2,000
copies), Santa Rosa(7,000 copies),Ukiah(500 copies), Healdsburg(150 copies),Cotati (l00
copies), Windsor(100 copies),Cloverdale(200 copies), and Sebastopol(100 copies).
Subtask 3.12: Outreach Materials Bulk Order-Creek Signs
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material. Under this task, Creek Signs will be ordered and provided to participating agencies.
Assumptrons:
• Consultant will coordinate the ordering of creek crossing signs using graphics from the City
of Santa Rosa.
• Member agencies will provide creek names to RRWA staff so that all signs can be printed in
one order. The signs will include a combination of one square 30"sign with the"Ours to
Protect"message and a 30"X 8" or 30"X 10"sign with the creek name printed.
• RRWA staff will order creek signs for participating agencies with the following distribution:
SCWA(25 signs), Cotati (10 signs),and Sebastopo] (14 signs).
• This project includes no installation costs.
Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
July 1,2014
Subtask 3.13: Outreach Materials Bulk Order-LID Manuals
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material. Under this task, LID Manuals will be ordered and provided to participating agencies.
Assumptions:
• Consultant will order 24 LID Manuals for participating agencies with the following
distribution: Ukiah(5 copies), Rohnert Park(2 copies), Windsor(6 copies), Cloverdale(6
copies),and Sebastopol (5 copies).
Subtask 3.14: Outreach Materials Bulk Order- Car Wash Kits
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material. Under this task, kits consisting ofthe supplies necessary to divert car wash water from
storm drains will be ordered and provided to participating agencies.
Assumptions:
• Consultant will order 7 Car Wash Kits for participating agencies with the following
distribution: Santa Rosa(2 kits),Healdsburg(1 kit), Windsor(2 kits),and Cloverdale(2
kits).
Subtask 3.15: Outreach Materials Bulk Order-Post Cards with Stormwater Message
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach materiaL Under this task, post cards with a stormwater message will be ordered and provided to
participating agencies.
Assun:ptior7s:
• Consultant will order 2,500 post cards for.participating agencies with the following
distribution: Ukiah(200 cards), Windsor(1000 cards), Cloverdale(100 cards), and
Sebastopol (1200 cards).
Russian River Watershed Association-West Yost Associates
Attachment B: Budget
July l,2014
Attachment B
West Yost Associates
Budget
Russian River Watershed Association
(Based on July 1, 201 a-J:me 30, 2015 Work Plan)
RRWA Subs and Total Total
Staff ODCs Bud et Allocation
A-Executive Director Services
A.1.1 General Administration $42,550 $3,156 $45,706 $45,706
A.12 Technical Working Groups $19,090 $409 $19,499 $19,499
A.13 WorkPlanDevelo ment $10,260 $50 $10,310 $]0,310
Execadive Director Saebtotals $71,900 $3,616 $75,516 $75,516
B-General Benefit Pro'ects
B2.1 Implementation ofOutreach Strategies $29,410 $10,933 $40,343 $40,343
B22 Russian River Friendly Landscape Guidelines $19,160 $6,592 $25,752 $25,752
B?3RegulatoryForumandAdvocacy $25,120 $1,564 $26,684 $26,684
B2A MS4 Permit Support $22,450 $4,085 $26,535 $26,535
B2.5 North Coast IRWMP and grant support $6,850 $343 $7,193 $7,193
B2.6 Coordination with aRner a encies $2,220 $0 $2,220 $2,220
GeneralBene�tSubtola[s $105,210 $23,516 $128,726 $128,726
G S ecial Benefit Pro'ects
C3.1 StormwaterPhase2Support $15,730 $18,190 $33,920 $33,920
C3.2 Stormwater Phase 1 CoPermittee Support $8,930 $101 $9,031 $9,031
C33 StormwaterTraining $22,260 $2,861 $25,121 $25,121
C3.4 Our Water Our World Contract $240 $10,700 $]0,940 $10,940
C3.5 NPDES Wastewater Comment Forum $7,820 $126 $7,946 $7,946
C3.6 Creek Week/Pollution Prevention Week
Campaign $2,400 $321 $2,721 $2,721
C3.7 Laguna TMDL Forum and Comments $4,930 $370 $5,300 $5,300
C3.8RRFI.G-DailyActs $2,200 $8,560 $]0,760 $10,760
C3.9 Regional Safe Medicine Disposal Program-
Hauling and Disposal $9,790 $20,009 $29,799 $29,799
C3.10 Regional Safe Medicine Disposal Program-
Coordination and Outreach $I4,560 $7,754 $22,314 $22,314
C3.11 Bulk Purchase-Urban Creek Care Guides $905 $7,824 $8,729 $8,729
C3.12 Bulk Purchase-Creek Signs $715 $2,921 $3,636 $3,636
C3.13 Bulk Purchase-LID Manuals $400 $1,525 $1,925 $1,925
C3.14 Bulk Purchase-Car Wash Kits $960 $4,194 $5,154 $5,154
C3.15 Bulk Purchase-Post Cards with Stormwater
Messa e $320 $508 $828 $828
SecialBenertSubrotals $92,160 $85,965 $178,125 $178,125
RRWA Total or FY 14-I S $269,270 $113,096 $382,366 $352,366
Russian River Watershed Association—West Yost Associates
Ariachment B:Budget
July l,2014
Consultant Rates
Fees for the City of Ukiah for
Russian River Watershed Association Executive Direcror Services
7/1/2014 through 6/30/2015
Execedive Director-$ 155.00
Project Specialist-$ 110.00
Admin/Tech-$80.00
Subcontractor markup (7.0%) is applied to subconh•actar invoices and other drrect costs
Russian River Wa[ershed Association—West Yost Associates
Attachment A: Scope of Work
7uly 1,2014
Attachment A
West Yost Associates
Scope of Work
Russian River Watershed Association
(Based on July 1, 2014 -Juiie 3Q 2015 Work Plan)
Task A: Administration
Subtask 1.1: General Administration
Consultant will provide Board of Directors meeting email notification, will attend all Board meetings as
well as prepare meeting agendas, presentations, and minutes as necessary. Consultant will administe�
general RRWA voice-mail and perform regular general correspondence on behalf of RRWA. Consultant
will also prepare monthly progress reports, itemized invoices and maintain project controls. Included in
[his task is $2,000 compensa[ion for the Administrative Agency, the City oF LJkiah, which is administered
as a credit to iJkiah's anrmal fees.
Assumptions:
• No more than 5 two-hour Boazd meetings or comparable, with 4 hours prep plus meeting
attendance including travel time for each meeting
• One additional meeting with each member agency's Board representative for Work Plan
development
• General communications (emails, phone, distribution lis[s) performed routinely
• File shazing system among Consultant and ECON(sub-consultant) will be maintained
• Up to 4letters per yeaz as part of general correspondence
• Board meeting material distribution provided for each meeting by Consultant
Subtask 1.2: Technical Working Group
Consultant will provide Working Group meeting notification, coordinate,prepare for, and attend
Technical Working Group sessions as well as develop meeting summaries.
Assumptions:
• No more than 8 two-hour meetings, with 4 hours prep plus meeting attendance including
travel time for each meeting
• Attendance at all meetings
Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
July 1,2014
Subtask 1.3: Work Plan Development
Consultan[will coordinate with RRWA Working Group and Board of Directors to develop and present a
draft, revised draft, and final Work Plan for 2015-2016.
Assumptions:
• 2015-2016 Work Plan will follow similar structure and format as 2014-2015
• Work Plan
• Projects For inclusion in Work Plan will be developed during Working Group sessions
Task B: General Benefit Proiects
Subtask 2.1: Implementation of Outreach Strategies
Consultant will focus on providing outreach to increase RRWA's "whole watershed" perspective for
programs carried out by RRWA, our member agencies and by other watershed organizations. This
program is generally based on the individual outreach plans developed and regulazly updated by the
Working Group. Consultant will make up to two presentations to regulatory groups or professional
organizations. Consultant will coordinate with local watershed and environmental groups to help sponsor
creek and river cleanup activities within the watershed as part of RRWA's public ou[reach. Regular
maintenance and update of the RRWA website and associated programs pages as well as Spanish
translation of website content aze in this year's outreach program. The environmental column will be
continued as in previous years - member agency staff will write the columns and Consultant will
coordinate the review and dis[ribution of the columns to newspapers and to RRWA's outreach email
group. This year the "Rethink your Drink/'I'ake it from ihe Tap" message will continue in outreach
messages. Consultant will make email notifications regarding training for water and wastewater system
professionals. Consul[ant will also coordinate with the Sonoma County Was[e Management Agency
regarding the annual recycling guide. Consultant will continue to perform outreach to eligible entities
such as the City of Sebastopol and the County of Mendocino.
Assumptions:
• Website and associated program pages will be updated at least quarterly
• Website content will be translated in Spanish
• The web interactive map will be maintained and no new data layers will be developed[his
year
• Each member agency will author at least one column during the year and
• Consulta�t will distribute to newspapers and outreach list
• Environmental column as well as student video contest will be coordinated in-kind in
conjunction with[he Working Group and Consultant
Russian River Watershed Associa[ion--West Yost Associa[es
Attachment A:Scope of Work
July I, 2014
• Up to 2 Speaker's Bureau presentations will be presented to regulatory groups, professional
organizations, or other eligible entities
• RRWA will provide sponsorship of Russian River clean-ups and coastal clean-up at the same
level as last year
Subtask 2.2: Russian River Friendly Landscape Guidelines
Consultant will continue to maintain momentum from publication and launch of the RRFLG and respond
to professionals and agencies. Consultant will coordinate an event in the winter of 2014/15 similaz to the
2010 and 2013 events. RRWA will have a special focus to develop a RRFLG-approved plant list and,
associated materials as well as partner with Our Water Our World(OWOW)to extend messaging to
regional nurseries.
Assumptions:
• Co�tinue interpretive signage program for demonstration landscapes identified by member
agencies
• Event will be coordinated with in-kind support from the City of Santa Rosa and SCWA
• Consultant will retain the services of OWOW for nursery outreach in conjunction with the
OWOW stormwater outreach coniract
• Respond to inquiries and requests for use of the RRFLG as needed
• Maintain contact with landscape industry professionals,SRJC, Sonoma State University, and
Mendocino and Sonoma Master Gardeners during the year regarding integration of
Guidelines principles into existing curricula
• Maintain membership in the Bay Friendly Coalition
Subtask 2.3: Regulatory Forum and Advocacy
Consultant will coordinate and facilitate the regular meetings with Regional Water Quality Control Board
(RWQCB) staff and attend up to 4 meetings of the RWQCB. In order to develop a united voice for
regular dialogue on permitting and policy issues,the work will include regular prioritization of inember
agency permitting and policy issues to be addressed with the RWQCB 1 Executive Officer. Issues and
topics For RWQCB meetings will be developed during Working Group meetings. Consultant will take
the lead on researching and crafting commentlissue/response letters with review and input from the
RRWA Working Group and Board.
Assumptions:
• Up to 4 issue letters and monitoring member agency permitting and policy issues
• Up to 4 meetings and prioritized agendas with RWQCB Executive Officer
• Attendance at up to 4 meetings of the RWQCB
• Legislative tracking emails as appropriate
Russian River Watershed Associa[ion—West Yost Associa[es �
At[achmen[A: Scope of Work
July 1, 2014
Subtask 2.4: M54 Permit Support �
Consultant will provide support to member agencies with implementation of stormwater BMPs required
in the MS4(Phase 1 and 2)permiis. RRWA will serve as a forum for sharing ideas and coordinating
efforts to meet permit requirements.This subtask focuses on Phase 1 and Phase II permit requirements
and is a general benefit project.
Assumptrons:
• Consultant will provide a fonxm for coordination, review, and implementation strategies for
stormwater permit documents, such as the hydromodification plan
• In August 2014,Consultant will develop a technical memorandum(TM) that describes all
stormwater related activities undertaken by member agencies during the 2012-2013 Work
Plaa This TM can be used into member agencies Annual RepoRs
Subtask 2.5: North Coast IRWMP and Grant Support
Consultant will assist RRWA in continued support of activities for the North Coast IRWMP and to
further the success of RRWA's project in the IRWMP.This project may also support identification of
other grant and funding opportunities for both RRWA projects and for member agency projects.
Assumptions.•
• Consultant will modify RRWA's NCIRWMP projects as needed to improve alignment with
IRWMP
• Develop letters of support for member agency projects for NCIRWMP and other grant and
funding opportuni[ies
• Facilitate discussion of IRWMP updates and other funding oppoRunities at TWG
• meetings
Subtask 2.6: Coordination with PaMner Agencies
Consultant will track partner agency programs and activities,respond to parcner agencies inquires, and
contact partners in further development of RRWA programs in FY 2013-2014 and beyond.
Assumptions:
• The Consultant will coordinate with paRner agencies including the local Resources
Conservation Districts, the Sonoma County Regional Climate Protection Authority, the
Laguna Foundation, Occidental Arts and Ecology Center, LandPaths, Daily Acts, and other
agencies/groupsregarding regional efforts
Russian River Wa[ershed Assoc�ation--West Yos[Associates
A[tachmen[A: Scope of Work
July 1,2014
Task C: Special Bene�t Projects
Subtask 3.1: Stormwater Phase II Support
Consultant will coordinate up to four NPDES Phase II Agency Forums after regular TWG meetings
when possible, provide training opportunities, retain services or OWOW for pesticide outreach, and assist
MS4 Phase II agencies in responding to permit requirements, including evaluating options for
collaborative implementation,joint development of planning documents and evaluating the potential for
joint repor[ing.
Assumptions:
• Up to four(4)Phase II Forums with member agencies to follow Working Group when
possible to review and discuss permit challenges
• Participation in monthly California Stormwater Quality Association(CASQA)conference
call meetings and transmittal of notes from these calls to Phase II agencies
• Provide three subregional training sessions for member agencies on generic stormwater
awareness for agency support staff.
• Retain the services of a private consultant to deliver the OWOW program to retail nurseries
throughout the Phase 2 service area(OWOW to focus on pesticide-related education and
stormwater health)
Subtask 3.2: Stormwater Phase 1 CoPermittee Support
Consultant will provide support to member agencies that will participate in the implementation of Phase 1
stormwater permit and coordinate efforts to meet permit requirements; and provide support and review
during the permit renewal process.
Assumptions:
• Provide review and comment on draft of new Phase I permit
• Provide coordination support fo�Phase I agencies
Subtask 3.3: Stormwater Training
The purpose of the 2013-14 Stormwater Training subtask is to continue the stormwater[raining
coordination activities for member agencies and contractors and consultants responsible for implementing
Stormwater Pollution Prevention Plans (SWPPPs), and to assist in coordinating a MS4 permit related
training opportunities and informational meetings (by the SWRCB and others) in the Russian River
watershed.
Russian River Watershed Association—West Yost Associates
Attachment A: Scope of Work
July 1.2014
Assumptions:
• Provide training opporWnities for agency staff related to LID Manual implementation and
Hydromodification
• Create online option for agency training
• MS4 Permit-Related Training or Comparable-RRWA staff will support one MS4 permit-
related training or comparable with member agencies as lead or in coordination with SWRCB
• Construction General Permit QSP and QSD Training-RRWA staff will coordinate with
member agencies and professional ceRified trainers to promote QSP(Qualified SWPPP
Practitioner) and QSD (Qualified SWPPP Developer) cer[ification training for contractors
and designers that work in the watershed, followed by Sta[e Board certification testing.
Professional trainer may charge a fee for this[raining
Subtask 3.4: Our Water Our World
Manage Santa Rosa's contract with a private contractor distributing the Our Water Our World program to
retail nurseries.
Assumptions:
• Consultant shall re[ain the services a private contractor to deliver the OWOW program to
nurseries in Santa Rosa
Subtask 3.5: NPDES Wastewater Comment Forum
The purpose of this task is to review and comment on regulations related to wastewater NPDES
permitting such as dissolved oxygen and mixing zone Basin Plan amendments; State and local regulations
regarding use of recycled water, State and local regula[ions regarding wastewater.
Assumptions:
• Consultant will review updates to state and local wastewater regulations
• Consultant will develop comment let[ers on behalf of inember agencies
Subtask 3.6: Creek Week/Pollution Prevention Week Campaign
This subtask helps meet the Outreach and Education requirements of the Phase I and Phase II MS4
Permits.The member agencies will work in conjunctioo with RRWA staff to develop a combined Creek
Week and Pollution Prevention Week campaign. RRWA will support member agencies by developing
and circula[ing a draft proclamation, coordinating with agencies to present campaign messages to elected
officials, and helping with outreach for activities to be sponsored by member agencies.
Assumptions:
• Consultant will coordinate circulation of a Draft Proclamation
Russian River Watershed Association --West Yos[Associates
Attachment A: Scope of Work
July 1,2014
• Consultant will assist with outreach activities sponsored by agencies
Subtask 3.7: Laguna TMDL Forum and Comments
RRWA will provide a forum for diswssions with RWQCB and affected member agencies as the Laguna
de Santa Rosa Total Maximum Daily Load (TMDL) is developed; and coordinate comments from RRWA
member agencies and provide forum for RWQCB staff to receive comments and have a dialogue with
member agencies.
Assumptions:
• Consultant will coordinate communication between participating member agencies and[he
RWQCB
• Coordinate RRWA member agency comments and facilitate dialogue with
• RWQCB staff regacding these comments
Subtask 3.8: RRFLG -Daily Acts
The purpose of this program is to reach an engaged audience of homeowners and provide RRFI.G
education and outreach materials in conjunction with Daily Acts outreach campaigns. RRWA will
become a premier sponsor of the 2015 Daily Acts in the Community Resilience Challenge(formerly the
350 Home and Garden Project). In addition,each member agency in Sonoma County may elect to
paRicipate in individual outreach projects with Daily Acts through this RRWA contract.
Assumptions:
• Retain the services of Daily Acts[o include RRFI,G logo branding opportunities, practices
and principles, event mentions and availability of materials a[events
• Retain the services of Daily Acts foc an additional projects for Cloverdale.The projects will
include a presentation and hands-on workshop.
Subtask 3.9: Regional Safe Medicine Disposal Program- Hauling and Disposal
The purpose of this program is[o address issues regarding water quality and pharmaceuticals in[he
watershed by providing appropriate locations for individuals to dispose of unwanted medications.The
Consultant contracts with a waste hauler and coordinates pick-up from existing disposal locations in
Windsor, Healdsburg and Cloverdale.
Assumptions:
• The Consultant will coordinate regulaz pick-ups of full disposal bins
• The Consultant will coordinate with the waste hauler and review and pay invoices
Russian River Wa[ershed Association--Wes[Yost Associates
A[tachment A: Scope of Work
July 1,2014
Subtask 3.10: Regional Safe Medicine Disposal Program- Coordination and Outreach
The purpose of this program is to address issues regarding water quality and pharmaceuticals in the
watershed by providing outreach to residents about propedy disposing of unwanted medication.
Assumptions:
• Consultant will coordinate a bi-monthly call or meeting with the project team
• (Santa Rosa, SCWA and RRWA)
• Consultant will coordinate with Santa Rosa and SCWA on annual report describing total
pounds collec[ed
• Coordinate with SCWA and Santa Rosa on regional outreach adver[isement for radio or
newspaper or comparable(up to$4,000)
• Consultant will maintain program information the RRWA web site
• Take a partnership role with the City of Santa Rosa, SCWA, and participating agencies to
coordinate a symposium event in September 2014
Subtask 3.11: Outreach Materials Bulk Order- Urban Creek Care Guides
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material. Under this task, Urban Creek Care Guides will be ordered and provided to participating
agencies.
Assumptions:
• Consul[ant will order 11,250 Russian River-Friendly Landscape Guidelines for par[icipating
agencies with the following distribution: Sonoma County (1,100 copies), SCWA(2,000
copies), Santa Rosa(7,000 copies), Ukiah(500 copies),Healdsburg(I50 copies),Cotati (100
copies),Windsor(100 copies), Cloverdale(200 copies), and Sebastopol(100 copies).
Subtask 3.12: Outreach Materials Bulk Order- Creek Signs
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material. Under this task, Creek Signs will be ordered and provided to participating agencies.
Assumptions:
• Consultant will coordinate the ordering of creek crossing signs using graphics from the City
of Santa Rosa.
• Member agencies will provide creek names to RRWA staff so that all signs can be printed in
one order. The signs wil] include a combination of one square 30" sign with the"Ours to
Protect" message and a 30" X 8"or 30"X 10" sign with the creek name printed.
• RRWA staff will order creek signs for participating agencies with the following distribution:
SCWA(25 signs), Cotati (]0 signs),and Sebastopol (14 signs).
• This project includes no installation costs.
Russian River Wa[ershed Association--Wes[Yost Associa[es
A[tachmen[A: Scope of Work
July 1,2014
Subtask 3.13: Outreach Materials Bulk Order-LID Manuals
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material. Under this task, LID Manuals will be ordered and provided to paRicipating agencies.
Asszonptio�as:
• Consultant will order 24 LID Manuals for participating agencies with the following
distribution: Ukiah (5 copies), Rohnert Park(2 copies),Windsor(6 copies), Cloverdale(6
copies), and Sebastopol (5 copies).
Subtask 3.14: Outreach Materials Bulk Order- Car Wash Kits
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material. Under this task, kits consisting of the supplies necessary to divert car wash water from
storm drains will be ordered and provided to participating agencies.
Assunaptions:
• Consultant will order 7 Car Wash Kits for participating agencies with the following
distribution: Santa Rosa(2 kits), Healdsburg(1 kit), Windsor(2 kits), and Cloverdale(2
kits).
Subtask 3.15: Outreach Materials Bulk Order-Post Cards with Stormwater Message
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of
outreach material. Under this task,post cards with a stormwater message will be ordered and provided to
participating agencies.
Assumptions:
• Consultant will order 2,500 post cards for participating agencies with the following
distribution: Ukiah (200 cards),Windsor(1000 cards),Cloverdale(100 cards), and
Sebastopol (1200 cards).
Russian River Wa[ershed Association-West Yost Associates
Attachment B: Budget
July 1,2014
Attachment B
West Yost Associates
Budget
Russian River Watershed Association
(Based on July 1, 201d-Jeene 30, 2015 Work Pla�a)
RRWA Subs and Tota] Total
Staff ODCs Bud et Allocation
A-Executive Director Services
A.1.1 General Administration $42,550 $3,156 $45,706 $45,706
A.1.2 Technical Working Groups $19,090 $409 $19,499 $19,499
A.13WorkPlanDevelo ment $1Q260 $50 $10,310 $10,310
Executive Director Subtotals $71,900 $3,616 $75,516 $75,5 l6
B-General Benefi[Pro'ects
B.2.1 Implementation of Outreach Strategies $29,410 $10,933 $40,343 $40,343
B.2.2 Russian River Friendly Landscape Guidelines $19,160 $6,592 $25,752 $25,752
B.23 Re�ulatory Forum and Advocacy $25,120 $1,564 $26,684 $26,684
B.2.4 MS4 Permit Support $22,450 $4,085 $26,535 $26,535
B.2.5 North Coast IRWMP and grant support $6,850 $343 $7,193 $7,193
B.2.6 Coordination with artner a encies $2,220 $0 $2,220 $2,220
CenernlBenefitSubtotnls $105,210 $23,516 $128,726 $128,726
G S ecial Benefit Pro'ects
C3.1 Stormwater Phase 2 Suppor[ $15,730 $18,190 $33,920 $33,920
C3.2 Stormwater Phase 1 CoPermittee Support $8,930 $101 $9,031 $9,031
C3.3StormwaterTraining $22,260 $2,861 $25,121 $25,121
C3.4 Our Water Our World Contract $240 $10,700 $10,940 $10,940
C3.5 NPDES Wastewater Comment Forum $7,820 $126 $7,946 $7,946
C3.6 Creek Week/Pollution Prevention Week
Campaign $2,400 $321 $2,721 $2,721
C.3.7 Laguna TMDL Forum and Comments $4,930 $370 $5,300 $5,300
C.3.8 RRFLG -Daily Acts $2,200 $8,560 $10,760 $10,760
C.3.9 Regional Safe Medicine Disposal Program-
Hauling and Disposal $9,790 $20,009 $29,799 $29,799
C3.10 Regional Safe Medicine Disposal Program-
Coordination and Outreach $14,560 $7,754 $22,314 $22,314
C3.11 Bulk Purchase-Urban Creek Care Guides $905 $7,824 $8,729 $8,729
C.3.12 Bulk Purchase-Creek Signs $715 $2,921 $3,636 $3,636
C.3.13 Bulk Purchase-LID Manuals $400 $1,525 $1,925 $1,925
C3.14 Bulk Purchase-Car Wash Kits $960 $4,194 $5,154 $5,154
C.3.15 Bulk Purchase-Post Cards with Stormwater
Messa e $320 $508 $828 $828
S ecialBeneitSubtota[s $92,160 $85,965 $178,125 $178,125
RR WA Total or FY 14-I S $269 270 $113,096 $382,366 $382 366
Russian River Wa[ershed Associa[ion--West Yos[Associates
Attachment B:Budget
July 1, 2014
Consultant Rates
Fees for the City of Ukiah for
Russian River Watershed Association Executive Director Services
7/1/2014 through 6/30/2015
Executive Direcmr- $ IS5.00
Praject Specialist-$ 110.00
Arlmin/Ceclt - $80.00
Subcontractor markup(7.0%) is applied to subconn�actor invoices and other direct costs