HomeMy WebLinkAboutGHD, Inc. 2014-08-27 e�- n��y�s- i�z
AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES
[Design Professionalj �
�—
This Agreement, made and entered into this ,^ / day of � � �L 2014 ("Effective
Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter refe r�City�� and GHD,
INC., a corporation organized and in good standing under the laws of the state of Califomia,
hereinafter referred to as "ConsultanY'
RECITALS
This Agreement is predicated on the following facts.
a. City requires consulting services related to construction management and inspection services �
for the Northwestern Pacific Rail Trail Project Phase 1, Specification No. 14-01 I
b Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
a City and Consultant agree upon the Scope-of-WOrk and Work Schedule attached hereto as I
Attachment "A", describing conVact provisions for the project and setting forth the completion
dates for the various services to be provided pursuant to this Agreement.
TERMSOFAGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A"), which
includes the ConsultanYs proposal, dated August 13, 2014.
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2 Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant, The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the I
Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services
within 90 days from receipt of the Notice to Proceed. Consultant shall complete the work to
the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is i
entitled to fuRher compensation.
4.0 COMPENSATION FOR SERVICES I�
4.1 Basis for Compensation For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of 571,744. Additional work to include Additive Altemate No. 1, trail
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g g, y y, be performed for a fee of $6,621 Labor charges shall
be based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in ihe attached Attachment "B," which
shall include all indirect costs and expenses of every kind or nature, except direct expenses
The direct expenses and the fees to be charged for same shall be as set foRh in Attachment I
"B." Consultant shall complete the Scope of Work for the not-to-exceed guaranteed maximum,
even if actual time and expenses exceed that amount. I
4.2 Chanqes. Should changes in compensation be required because of changes to the Scope-of- I
Work of this Agreement, the parties shall agree in writing to any changes in compensation. I
"Changes to the Scope-of-Work" means different activities than those described in Attachment
"A" and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement. �
4.3 Sub-contractor Pavment. The use of sub-consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The i
cost of sub-consultanls shall be included within guaranteed not-to-exceed amount set forth in
Section 4.1 I
4.4 Terms of Pavmenl Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to pertorm each task,
ihe fees charged for that task, and the direct expenses incurred and billed for. Invoices shall �
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
I 5.0 ASSURANCES OF CONSULTANT
5 1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and pertormed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
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Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
, Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination.
6 0 INDEMNIFICATION I
6.1 Insurance Liabilitv Without limiting ConsultanPs obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the �i
full period of time allowed by law, suroiving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scoqe of Insurance
Coverage shall be at least as broad as.
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No CG 20 10 10 01 and Commercial General Liability Coverage — Completed
Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4 Errors and Omissions liability insurance appropriate to the consultanYs
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
B Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1 General Liabiiitv: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply I
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
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2. Automobile Liabilitv: $1,000,000 combined single limit per accident for bodily
injury and property damage. �I
3. Worker's Compensation and Emplovers Liability: Worker's compensation limits I
as required by the Labor Code of the State of California and Employers Liability
limits of$1,00O,OOQ per accident.
4. Errors and Omissions liabilitv. $1.400,000 per occurrence.
C. Deductibles and Seli-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the Ciry, its officers, officials,
employees and volunteers, or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D Otherinsurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liabilitv and Automobile Liabilitv Coveraaes
� a. The City, it officers, officials, employees and volunteers are to be
� covered as additional insureds as respects; liability arising out of
I activities pertormed by or on behalf of the Consultant, products and
' completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers,
officiafs, employees or volunteers.
b The ConsultanYs insurance coverage shall be primary Insurance as
respects to the City, its officers, officials, employees and volunteers
I Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it.
a Any failure to comply with reporting provisions of the policies shall not
'I affect coverege provided to the City, its officers, officials, employees or
I volunteers.
d. The ConsultanYs insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Worker's Compensation and Emplovers Liabilitv Coveraqe
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
' performance of the work, pursuant to thls Agreement.
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I 3. Professional Liabilitv Coverage I
If written on a claims-made basis, the retroactivity date shall be the effective
� date of this Agreement The policy period shall extend for the duration of the
work being performed
4. All Coveraqes
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, retum receipt requested, has been given to the City
E. Acceptabilitv of Insurers
Insurance is to be placed with admitted California insurers with an A.M. BesYs rating of
no less than A-for financial strengih, AA for long-term credit rating and AMB-1 for
short-term credit rating.
F Verification of Coveraqe
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract. i
G Subcontractors
Consultant shall include all sub-contractors or sub-consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub-contractor
or sub-consul�ant. All coverage for sub-contractors or sub-consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination I
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or i
i peRains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the pertormance of services under this contract, but this indemnity does not
appty to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City,
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"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses �
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISfONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City '
immediately upon demand and at the completion of ConsultanYS services at no additional cost �
to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents
produced by Consultant shali be furnished to City in digital format and hardcopy. Consultant
shall produce the digital format, using software and media approved by City.
7.2 Governinq Law. Consulfant shall comply with the laws and regulations of the United States,
the State of Califomia, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
i jurisdiction in Mendocino County.
7.3 Entire Aqreement. This Agreement plus its Attachment(s) and executed Amendments set
forth the entire understanding between the parties.
7.4 Severabilitv. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
, both parties in writing.
I 7.6 Assiqnment. ConsuitanYs services are considered unique and personal. Consultant shall not
assign, transfer, or sub-contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
i 7] Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained A par(y shall notify the other party of any aileged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
I unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to �
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receive just and equitable compensation for any work satisfactorily completed hereunder, �
subject to off-set for any direct or consequential damages City may incur as a result of
ConsultanYs breach of contract
7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the j
original signature of the parties. When so signed, each such document shall be admissible in 'i
administrative or judicial proceedings as proof of the terms of the Agreement between the
parties.
8.0 NOTICES !i
Any notice given under this Agreement shall be In writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows.
MR. TIM ERIKSEN MR. ALEX CULICK
CITY OF UKIAH GHD
DEPT OF PUBLIC WORKS 2235 MERCURY WAY, SUITE 150
300 SEMINARY AVENUE SANTA ROSA, CA 95407
UKIAH, CALIFORNIA 95482-5400 I
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9.0 SIGNATURES
IN WITN SS WHE F, the parties have executed this Agreement the Effective Date:
CONSULTA / � I
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BY: �' i � �,`� 7 r `f. I
ALE C L CK D te
SERVICE GROUP MANAGER
ID --C9 �fZS� 6 �� �
IRS IDN Number
CITY OF UKIAH
BY: 1 % . � l.C.,GL.�.�ti,�_ � , 7 �
i` JANE A CHAMBERS te
� CITY MANAGER
ATTEST
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K ISTINE LAWLER, CITY CLERK Date
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August 13, 2014 I
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Mr. Ben Kageyama, PE I
Senior Civil Engineer I
� City of Ukiah '�
300 Seminary Avenue
Ukiah,CA 95482-5400
RE: PfOpOSdi fOf CONSTRURION MANAGEMENT AND ON-SITE OBSERVATION$ERVICES
NORTHWESTERN PACIFIC RAII TRAIL PHASE 1�SPECIFICATION N0.14-01
Dear Mr Kageyama:
GHD is pleased to provide you with our proposal for construction management, on-site observation and
related services for the Northevestern Pacific Rail Trail Phase 1 project. As you know, GHD is the design
engineer of retord for this project, which we believe makes our team ideally suited to perform these i
requested construction services for the City. We are very excited at the opportunity to continue to work I
with you on this project and see it through to successful completion of construc[ion. We have prepared I
our proposal based on our in-depth understanding of the project, our experience and technical
competence in performing construction management and on-site observations services for similar j
projects, our relationships with representatives at the North Coast Rail Authority (NCRA) and at the I
California Pu61ic Utilities Commission (CPUC), as well as our familiarity with the types of issues that
could arise during construction. I
PROIECT UNDERSTANDING �
The City of Ukiah Northwestem Pacific Rail Trail Phase 1 project indudes the construction of a Class I
multiuse trail along the NCRA corridor between Gobbi and Clara Streets in Ukiah. Approximately 4,300
feet of new paved trail is constructed along the west side of the railroad tracks, induding three street
crossings and several connections to other adjacent streets along the alignment. This is an important �
� precedent setting project as the first rail-with-trail project to be constructed within the NCRA Right-of- i
� Way in Mendocino County. �,
The new Class I trail is generally 10 feet wide and is constructed of 3 inches of Hot Mix Asphalt (HMA)
over 8 — 10 inches of aggregate base. New drainage facilities are construc[ed in specific areas and
consist of graded swales, inlets and drain piping. A new 42 inch high chain link fence separates the treil I
from the railroad tracks. Signing, striping, accessible ramps, site furnishings, trees and other pedestrian 'I
and bicyde facilities will also be constructed throughout the length of the trail. Additive Bid Altemate 1 '
� provides 10 foot high solar powered LED trail lights.
� New trail crossings at East Perkins SVeet and at Gobbi Street consisting of construction of raised refuge
islands. Additional coordination with the CPUC and NCRA will be required to satisfy a few minor
GMO�no. '
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revisions to these crossing that they have requested. An encroachment permit from NCRA must be
obtained from the contrador,along with a "no cost"encroachment permit from[he Ciry.
All materials testing during construction is the responsibility of the contractor. The City reserves the
right to test any items that have been tested by the contractor for conformance with the construction I
requirements at its own cost. All construction surveying and staking is also the responsibility of the
contractor.
A projecYs Storm Water Pollution Prevention Plan (SWPPP) was prepared by Steve 6rupico, GHD's
Qualified SWPPP Developer (QSD), and is included with the mnstruction documents. The contractor
must comply with the requirements of the SWPPP including implementation of water pollution
prevention and erosion control measures. The Construction Management Team (CMT) will have a
qualified SWPPP Prectioner (QSP) oversigh[ during construction, induding inspection of water pollution I
prevention and erosion control measures installed by the contractor, preparation of inspection
checklists, sampling and tes[ing during qualified rain events, and quarterly and annual reporting to the
State.
The project bid on Tuesday August S'", 2014 and the City received seven bids. The apparent low bidder
was Gregg Simpson Trucking of Ukiah, CA, with a base bid of about $798,000. The City Council awarded I�
the projed to the apparent low bidder at the August 6`�' Council meeting. Additive Bid Alternate 1 was
induded with the award. I
The contractor has been allowed ninery (90) calendar days for completion of all work under the �.
Construction Contract. Work is allowed Monday through Friday between 7:00 AM and 6:00 PM, i
Weekend and holiday work is not allowed wi[hout the permission of [he City. Liquidated damages of '
$500 per day will 6e assessed if the contractor's work extends beyond the prescribed contract time. ,
POTENTIAL KEYCONSTRURION ISSUES �
In preparing the [onstruction documents and coordinating with stakeholders during and following III
design of the project, we have identified [he following key construction issues. We believe that '
successfully addressing these key issues during construction will help lead to a successful project.
• Establishing and maintaining a positive working relationship with the construc[ion contracror. I
• Addressing and resolving NCRA and CPUC comments to the East Perkins Street and Gobbi Street �
trail crossings.
• Controlling costs and change orders to allow for implementation of Additive Bid Alternate 1.
GHD's team will work closely with the City, the NCRA, the CPUC and other stakeholders to successfully
address these potential issues for a successful project. '
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IPROJECT TEAM
Our project team was hand selected based on their technical experience, knowledge of construction,
� and specific knowledge of and experience on this project Our team has the ability and capacity to
perform all portions of the work plan in a [imely manner, and is immediately available to proceed with I�
. this project. The team selected for this project and our proposed management structure for
mmmunication and project responsibilities is shown on the organization chart below.
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Matt Kennedy (PE) has over il years of experience in Ihe design and construc[ion of a wide varie[y of
infrastrudure projetts, and will be GHD's Project Director for this projecL Matt is someone the City
knows and [rusts, and will moniror the construction progress and CM team's performance during the
duration of the project. Matt will also check in with the City's Project Manager from time-to-time during
construction to assess the CM team's performance and the overall construction progress and quality. I
GHD's proposed construction manager is lim Winter (PE). lim is a California registered Civil Engineer ''��
with over 26 years of experience in civil engineering design and construction management. He has �'�
managed the construction of over 60 million dollars of infrastructure development in Napa, Sonoma, I�
and Lake Counties over the past 10 years. Jim has extensive experience performing construction I
management for similar projects in small communities, induding: '�.
• San Pablo Ave 5[reet Rehabilitation Project� City of San Pablo, CA
' • River Park Marina� City of Napa,CA
• College Avenue Storm Drain and Intersection Improvements � City of Santa Rosa,CA �I
• Sewer Interceptor/Outfall Project� City of Rohnert Park, CA .
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• Eastside Trunk Sewer Project, Phase 1 � City of Rohnert Park,CA
• Eastside Trunk Sewer Proje�t, Phase 2 � City of Rohnert Park,CA
Our proposed construction inspector is Eric Leitz. Mr. Leitz is a Registered Construction Inspector '�
through the American Construction Inspectors Association and is also registered QSP. He has over 20
years working in the trades and then 15 years of experiente in construciion inspection which includes
quality control of materials and construction methods, compaction testing, grade checking, field
verification of existing utilities and structures, and toordination with government agencies and stake
holders. Eric lives 30 minutes from the oroiect site and can be available to [he Citv in an expedient
amount of time. His extensive project experience includes: I
• Fortuna Boulevard Paving and Pedestrian Improvements Project � City of Fortuna,CA �
• San Pablo Avenue Rehabilitation Project � City of San Pablo, CA
• Utilities Field Office Phase 2 � City of Santa Rosa,CA
• Sewer Interceptor/Outfall Project� City of Rohnert Park,CA
• Eas[side Trunk Sewer Project, Phase 1 � City of Rohnert Park,CA
• U.S. Coast Guard TRACEN Facility � Sonoma County,CA
Our proposed QSP/QSD is Steve Grupico (PE). Steve is a registered and experienced QSP/QSD, and has
been preparing SWPPPs and performing construction storm water and BMP monitoring for over five
years. As the SWPPP QSD who prepared the projett SWPPP, Steve is the most familiar with the storm
water pollution tontrol requirements.
We have also included Jakob Schillinger (PE) in the proposed team. Jake was the lead design engineer
for the preparation of the mnstruction documents, and is the most qualified individual to work with the I
CM team to review suhmittals for conformance with the contract requirements, review and respond to
contractor Rfls and CCOs, and provide general assistance to the City, CM team and contractor to make
sure the project construction meets the design intent.
Another key resource available to the team is Frank Penry (PE, TE, PTOE). Frank brings a s[rong and
positive relationship with Dave Anderson of NCRA and Dave Stewart of the CPUC, and will assist with
coordinating any construction design changes requested by these agencies.
Requisite Experience and Past Performance I
� GHD has the requisite experience and technical expertise the City is seeking for this project. In addition
to the projects listed above under our team members and induded on team member resumes, our �
experience indudes the design and constructabiliry reviews of[he following projects: I
• Crescen[ City Harbor District California Coastal Trail Project - Design and Construction �
Assistance.
• City of Arcata RwT connectivity Project-Design.
• City of Arcata L Street RwT Design Assistance-Design.
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• City of Arcata Foster Avenue Improvement Project–Design.
• City of Eureka Waterfront Drive Coastal Trail–Design.
• City of Eureka Waterfront Coastal trail projects–Preliminary Design and Planning. 'i
• Humboldt Bay Trail Planning–Preliminary Design and Planning. �I
Our team's specific construction management and inspection experience is reflected on the individual �
team member resumes included at the end of this proposal. We are happy to provided reference
contact information for any of these projects.
Our proposed team has an excellent remrd of past performance on projects. Our dynamic [eam has a
proven treck record of successfully managing control of construction costs to avoid cost over-runs,
maintaining careful observation and inspection of all work to assist with obtaining qualiry construction,
and have effectively maintained close schedule moniroring. We know that these areas of a projec[ are I
critical to sucressful construction,and are taken very seriously by our team. i
Our proposal and fee is outlined below for your consideration: �
PROIER WORK PLAN
Task 1–Pre-Construction
This task indudes projec[ administration, coordination, organizing the pre-construction meeting and
document pre-construction conditions:
7ask 1.1 Project Administration and Coordination
• Budget and schedule tracking
• Provide projec[and contract oversight
Tnsk 1.2 Schedule and Cost breokdown review
• On-site inspector/observer will review the contractor's schedule and cost breakdown of bid
items.
Task 1.3 Pre-Construdion Meeting
• Facilitate the pre-construction meeting and discuss issues such as design approach, project
�oncepts,overall project review, and construction procedures. �.
. Prepara[ion of ineeting notes and agenda.
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. Coordination with City Staff,County inspector and utility service providers.
Tosk 1.4 Photo log/pre-construction inspection
• Photograph do�umentation of prior mnditions.
Task 2—Construction Phase—Construction Management
� GHD will coordinate between tfie Contractor, design team, CitV of Ukiah and other stakeholders
throughout the course of the project. It is assumed that the City will handle and respond to public
concems/complaints.
' Tosk 2.1 Progress Pay Requests and Cer[ified Payroll
� • GHD will review Contractor monthly payment requests, negotiate differences in payment
quantities,and prepare and submit montfily payment requests to City.
i • GHD will review Contractor weekly certified payroll reports and report any discrepancies to the
' City and Contractor.
� Task 21 Project Files
' GHD will malntain project records and flles.
Task 2.3 Progress Meetings
The On-site inspector(observer will attend project meetings and prepare agenda, attend,and meeti�g
minutes,as needed. This scope of work assumes one progress meeting per week(up to 13 meetings).
The Construction Manager will attend up to 2 mee[ings.
� Task 2.4 Schedule Monitoring
. The inspector will monitor the Contractor's construction schedule and progress for adherence to
pro}ect schedule,coordi�ate with the Contractor on maintaining activities,notify Contractor of
anY schedule concerns, review any schedule revisions,and negotiate time ex[ensions.
• Coordinate with the Contractor to provide City staff or other agency with sufficient advance
� notice for any construction activities which may affec[or require City resources.
' Task 2.5 Submittols
�, • Coordinate and manage Submittal and Shop Drawings reviews—including malntaining su6mittal
log(up to 12 hours of review and processing time). This scope i[em also indudes an allowance
for up to 4 resubmittals.
. Provide technical review and response.
!, Task 2.6 Request Jo�Informa[ion/Contract Chonge O�ders(RFI's/CCO'sJ
� . Manage Contractor correspondence induding Requests for Information (RRs), Potential Change
Orders(PCOs)and Change Orders—include technical j engineering asslstance&review,
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' maintaining logs, prepare and transmit responses and coordinate with other parties to develop
responses.
• Allowance for up to 3 Change Orders and 12 Rfl's.
Task 2.7Oversight ��,
GHD will provide senior level oversigh[ of project, including reviewing progress pay requests,
correspondence, meeting minutes, RFI's and CCO's, as needed (up to 2 hours for Principal and 12 hours
� for Construction Manager�.
Task 3—Daily Observation/Inspection I
GHD will provide part-time daily construction observation/inspection to document construction
progress, site deanliness, potential future mnflicts, and contractor issues.
Tosk 3.1 Doily Inspection(90 calendor daysJ �
• Provide part-time daily on-site construction observation and inspection to check on the '
Contractor's general conformance with the project plans and specifications.
• Prepare daily observation reports induding digital photo logs of progress.
• Maintain job set plans with mark-up depicted any changes.
• Collect and maintain all material tags and testing tags/reports. I
• Review traffic control and monitor Contractor daily activities for possible impacts[o public—
check for adequate noticing in alignment with traffic control set up. �I
Tosk 3.2 SWPPP Monitoring ond Reporting �
• Review Contractor's erosion control plan, check for conformance with the SWPPP,and monitor �
for implementation of BMPs on timely manner.
• Prepare Inspection Log, BMP inspection checklist(s), Pre-Rain Event Checklist(s), Rain Event I
Inspection Checklist(s)and Post Rain Event BMP Inspection Checklist(sJ.
• Perform weekly BMP Inspections.
• Perform Pre-Rain Event Inspection(2 inspections).
� • Perform 24-hour Rain Event Inspection (2 inspections).
• Perform Post Rain Event BMP Inspection (2 inspections�.
� • Prepare and submit Quarterly Non-Storm Water Inspection Reports
• Prepare and submit Annual Reports.
Task 4—Project Closeout I
I Task 41 Final Documentation I
GHD will prepare final project closeout documen[s including the following:
� . Final project summary letter
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• Complete project photo log in CD format
� • Approved submittals
• Inspection and observation reports
• All materials testing and inspection records and final reports (provided by City and third party
inspec[ors)
� • Labor compliance documentation- contractor prevailing wage reports
• Meeting records
Task 4.2 Record Drawings
• Prepare and transmit Remrd As-Built drewings to Ciry as ink on Mylar, incorporating any field
I changes, change orders or other changes deemed necessary by the Engineer or City,and
exis[ing conditions loca[ed b the Contractor. One 1 M lar co n
Y ( 1 y py a d one(1)blue line
Contrat[or hard copy will be submitted to the City for their records.
Tosk 4.3 Notice of Completion/Retention
GHD will assist the City in preparing the Notice of Completion and wordinate payment processing of
retention.
AssunavnoNs
• It is assumed that[he Contractor will notify[he affected residences of upcoming construction.
• It is assumed[he City will provide one (1)se[of full-size drowings on Mylar for preparing Record
Drawings.
FEE E57/MATE
The estimated fee for the above professional services (Tasks 1 –4) for the Base Bid and Additive Bid
Alternate 1 is$78,365. Please see the attached Fee Estimate for breakdown of the estimated budget.
CLOSING
We are familiar with the City's Professional Services Agreement. Our firm has previously executed the
Professional Services Agreement with [he City of Ukiah and we expect that mutually accep[able terms
can 6e negotlated on this contract with similar modifica[ions made.
. GHD is dedicated to the sutcess of your project, and we welcome the opportunity [o continue to work
with the City on this important project. We are confident that we will not only meet but exceed the
City's goals and expetta[ions for this project. Our proposal is valid for sixty (60) days from the date of
submittal. Please feel free to call the undersigned if there are any questions or comments.
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Respectively Submit[ed,
GHD Inc.
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�G'L� ``�� lN�.
Mat[ Kennedy, PE,TE Jim Winter, PE
Project Director Construction Manager
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Attachments:
1. Team Member Resumes
2. Fee Estimate .
3. GHD Standard Fee Schedule '
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FEE SCHEDULE Santa Rosa Office
(Eflective Juy 2013)
Houriv Rates
Manager $ 210460 .
, Principal Professional . 195-210 �
Senior Professional 130-195
Professional 90-145
Principal Technical Officer 125-160
i Senior Technical Officer 105-130
Drafter 75-100
Principal Administrative Officer 250-260
Senior Administrative Officer 110-175
Administrative Officer 60-110
Senior Service Group Support 720-180
Service Group Support 80-105
Construction Manager 190-275
Senior Site Engineer 135-170
� Site Engineer 120-165
Senior Inspector 105-110
Inspecror 85-135
' Survey 60-100
Employee time will be billed in accordance with the fees listed a6ove.These rates are subject to change a�a semi-annual '.
' basis.For other Ihar professional employees,time spent over 8 hours per day,times spend on swing shrfts,and time �
spent on Saturdays will be charged al L5 times Ihe hourly billing rate.Work on Sundays will be charged at 201imes the
I houdy billing rate and holiday work will be charged at 2.5 times ihe houdy billing rate.All field personnel charges are portal ,,
to portal.Professional employees will not be charged out a premium char�e rates for overtime work. '
Expenses ard omer simllar projeci relafed costs are billed out at cost plus 15%.The cost of using equipment and
specialized supplies is billed on the basis of employee hours dedicated to projects.Our rates are: �
A. 08ice cons�mables $6.00/hr ,
, B. EnvironineNal DepUConstruction Inspector consumables $11.00/hr
� C. Survey Field consumables $15.00/hr
ri s Environmental Construction and Land Surveyin equipment At market
D. Va ou 9
Payment for work and expenses is due and payable upon receipt of our invoice.Amounts unpaid Ihirty(30)days afler the
issue date of our invoice shall be assessed a service charge of one and one half(1.5)percent per month.
(•) 1 M1ese ratos tlo not apGN�u brenslc re'atetl mrvice;.er�o wqk br wM1k�PrevaiYng Wac�n obli9atqns exist p is Rie respan4biny of ihe dien�lo iwlJy
GHD Inc in wri[ing il Prevailing Wage oblga�lons are applicahln,in which case Ihe lees will be adiustetl propoNionaie lo Ihe increase In lab.0 cosl I
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