HomeMy WebLinkAboutCarollo Engineers 2014-07-04� ��'[,� �3� "i 2_3 � �
AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES �
[Design Professional]
This Agreement, made and entered into this `I '' day of '7a��� , 2014 ("Effective Date"). by I
and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Carollo Engineers,
Inc., a corporation organized and in good standing under the laws of the state of Delaware,
hereinafter referred to as "ConsultanY'.
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to Recycled Water Pipeline — Phase 1 and 2 Design
Project.
b. Consultant represents that it has the qualifications, skills. experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this i
Agreement. �
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as
� Exhibit "A" describing contract provisions for the project and setting forth the completion dates
for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1 0 DESCRIPTION OF PROJECT
� 1 1 The Project is described in detail in the attached Scope-of-Work (Exhibit "A"). �
2 0 SCOPE OF SERVICES I
2 1 As set forth in Exhibit "A".
22. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to �
this Agreement. I
3.0 CONDUCT OF WORK
3,1 Time of Completion. Consultant shall commence performance of services as required by the i
Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services I
within one year from receipt of the Notice to Proceed. Consultant shall complete the work to
the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed I
maximum dollar amount of $799,623. Labor charges shall be based upon hourly billing rates
for the various classifications of personnel employed by Consultant to perform the Scope of
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Work as set forth in the attached Exhibit B, which shall include all indirect costs and expenses
of every kind or nature, except direct expenses. The direct expenses and the fees to be
charged for same shall be as set forth in Exhibit B. Consultant shall complete the Scope of i
Work for the not-to-exceed guaranteed maximum, even if actual time and expenses exceed
that amount.
4.2 Chanqes. Should changes in compensation be required because of changes to the Scope-of- ,
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope-of-Work" means different activities than those described in Exhibit "A"
and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub-contractor Pavment. The use of sub-consultants or other services to perform a portion of ,
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in
Section 4.1.
4.4 Terms of Pavment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall I
provide a description of each item of work performed, the time expended to perform each task, �
the fees charged for that task. and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and I
the expenses claimed. I
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee. joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all govemmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
, taxes that are due the state and federal government and shall fumish and pay worker's i
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal. II
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
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Consultant represents that it is a properly licensed professional or professional organization II
with a substantial investment in its business and that it maintains its own offices and staff
which it will use in performing under this Agreement. I
' Consultant shall complete the services required hereunder in accordance with the prevailing I
engineering standard of care by exercising the skill and ability normally required of engineers
performing the same or similar services, under the same or similar circumstances, in the State
of Califomia. I
In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for potential projects, Consultant has no control over cost or price of labor and
material; unknown or latent conditions of existing equipment or structures that may affect
operation and maintenance costs; competitive bidding procedures and market conditions; time
or quality of performance of third parties; quality, type, management, or direction of operating
personnel; and other economic and operational factors that may materially affect the ultimate �
project cost or schedule. Therefore. Consultant makes no warranty that the City's actual
project costs, financial aspects, economic feasibility, or schedules will not vary from
Consultant's opinions, analyses, projections, or estimates.
Consultant shall not be responsible for the means, methods, techniques, sequences, or
procedures of construction selected by construction contractors or the safety precautions and I
programs incident to the work of construction contractors and will not be responsible for
construction contractors' failure to carry out work in accordance with the Contract Documents.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
I with its performance of the Agreement. Consuitant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code. the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination. �
6.0 INDEMNIFICATION
� 6.1 Insurance Liabilitv. Without limiting ConsultanYs obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement. I
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form 'i
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
i Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
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3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
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4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers coverage is to be endorsed to include
contractual liability. II
B. Minimum Limits of Insurance ,
Consultant shall maintain limits no less than: j
1. General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liabilitv: $1,000,000 combined single limit per accident for bodily
injury and property damage.
3. Worker's Compensation and Emplovers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4. Errors and Omissions liabilitv: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City. either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain. the following provisions:
1 . General Liabilitv and Automobile Liabilitv Coverages �
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant products and
completed operations of the Consultant, premises owned, occupied or i
used by the Consultant. or automobiles owned. hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers,
officials, employees or volunteers. i
b The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers �I
Any insurance or self-insurance maintained by the City, its officers, I
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officials, employees or volunteers shall be in excess of the ConsultanYs
insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City. its officers. officials, employees or
vol u ntee rs.
d. The ConsultanYs insurance shall apply separately to each insured �I
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Worker's Compensation and Emplovers Liabilitv Coveraqe
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from ConsultanYs
performance of the work, pursuant to this Agreement.
3. Professional Liabilitv Coveraqe
If written on a claims-made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend from June 10, 2014 to
June 10, 2017.
4. All Coveraqes
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided. canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by mail has I
been given to the City-
E. Acceptabilitv of Insurers
Insurance is to be placed with admitted California insurers with an A.M. BesYs rating of
no less than A- for financial strength, AA for long-term credit rating and AMB-1 for
short-term credit rating.
F. Verification of Coveraqe
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are �
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation. to purchase any or I
all of them- In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
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Consuttant shall include all sub-contractors or sub-consultants as insured under its �
policies or shall furnish separate certificates and endorsements for each sub-contractor
or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto. Consultant agrees. for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or I
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
costs associated with defending the claim, including, but not limited to, the fees of attorneys.
investigators, consultants, experts and expert witnesses. and litigation expenses.
Consultant shall not be responsible for warranties, guarantees, fitness for a particular purpose,
breach of fiduciary duty, loss of anticipated profits or for economic, incidental or consequential
damages to the City or any third party arising out of breach of contract, termination, or for any
other reason whatsoever. Additionally. Consultant shall not be responsible for acts and
decisions of third parties. including governmental agencies, other than ConsultanYs
subconsultants. that impact project completion and/or success.
References in this paragraph to City or Consultant. include their officers, employees. agents.
and subcontractors.
7.0 CONTRACT PROVISIONS
7 1 Documents and Ownershiq of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City �
immediately upon demand and at the completion of ConsultanYs services at no additional cost
to City. Deliverables are identified in the Scope-of-Work, Exhibit "A". All documents produced
by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall
produce the digital format, using software and media approved by City Any reuse of
completed documents or use of partially completed documents without written verification or I
concurrence by Consultant for the specific purpose intended will be at the City's sole risk and I
without liability or legal exposure to Consultant
7 2 Governinq Law. Consultant shall comply with the laws and regulations of the United States,
the State of California. and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7 3 Entire Aqreement. This Agreement plus its Exhibit(s) and executed Amendments set forth the
, entire understanding between the parties. j
7.4 Severabilitv. If any term of this Agreement is held invalid by a court of competent jurisdiction,
� the remainder of this Agreement shall remain in effect.
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7.5 Modification. No modification of this Agreement is valid unless made with the agreement of I
both parties in writing. I
7.6 Assiqnment. ConsultanYs services are considered unique and personal. Consultant shall not I
assign. transfer, or sub-contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent. I
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
' cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event. as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
subject to off-set for any direct or consequential damages City may incur as a result of
ConsultanYs breach of contract.
7.9 Duqlicate Oriqinals. This Agreement may be executed in duplicate originals, each bearing the j
original signature of the parties. When so signed, each such document shall be admissible in
administrative or judicial proceedings as proof of the terms of the Agreement between the
parties.
7.10 Third Parties. The services to be performed by Consultant are intended solely for the benefit of
the City. No person or entity not a signatory to this Agreement shall be entitled to rely on the
ConsultanYs performance of its services hereunder, and no right to assert a claim against
Consultant by assignment of indemnity rights or otherwise shall accrue to a third party as a
result of this Agreement or the performance of ConsultanYs services hereunder.
8 0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH CAROLLO ENGINEERS, INC.
ATTN: CITY MANAGER ATTN: TRACY CLINTON
300 SEMINARY AVENUE 2700 YGNACIO VALLEY ROAD, SUITE 300
UKIAH. CALIFORNIA 95482-5400 WALNUT CREEK, CALIFORNIA 94598
9.0 ASSURANCES OF CITY
The City shall furnish Consultant available studies, reports and other data pertinent to
ConsultanYs services; obtain or authorize Consultant to obtain or provide additional reports
and data as required; furnish to Consultant services of others required for the performance of
ConsultanYs services hereunder, and Consultant shall be entitled to use and rely upon all such
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information and services provided by the Ciry or others in performing ConsultanYs services ,
under this Agreement. '
The City shall arrange for access to and make all provisions for Consultant to enter upon �
public and private property as required for Consultant to perform services hereunder.
-he parties agree that Consultant shall be included as an indemnitee and additional insured
under the indemnification and insurance requirements in any construction contract between a
contractor constructing improvements designed by Consultant and the City.
10.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CAROLLO ENGINEERS, INC.
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PRINT NAME:
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86-0899222
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CITY OF UKIAH ,
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G`ITY MANAGER
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EXHIBIT A
CITY OF UKIAH
RECYCLED WATER PIPELINE – PHASE 1 8� 2 FINAL DESIGN ,
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SCOPE OF WORK
February 25, 2014
BACKGROUND
The City of Ukiah (OWNER) has requested Carollo Engineers (ENGINEER) develop a design
scope and budget for the Phase 1 and Phase 2 Recycled Water Pipeline Project (Project) as
defined in the Feasibility Study dated December 2012.
The design will include approximately three (3) miles of 12 and 16-inch recycled water pipeline,
an effluent pond, and a 4 mgd pump station to meet minimum delivery pressures. The scope will
also include all feld work, permitting, and right-of-way acquisition work to support the design
process. Additionally, ENGINEER will provide funding and California Department of Public
Health Engineer's Report support.
It is envisioned that Carollo will lead the engineering effort as a continuation of the Feasibility
Study effort, SMB Environmental will provide support during the design as a continuation of the
previously completed CEQA+ work, nhc will conduct the surge analysis, and local consultants
will provide field and engineering services totaling 30% of the overall contract amount.
Local sub consultants will provide the following services:
• LACO Associates – Geotechnical Investigation, Corrosion Analysis, Existing Utility
Investigation and Potholing, Pond Design, and Pump Station Site Design
• Rau & Associates – Surveying, Easement Acquisition Assistance, and Permitting
SCOPE OF WORK
TASK 1 – PROJECT MANAGEMENT .
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Task 1.1 - Project Administration '
ENGWEER will administer the project and subconsultants to maintain project schedule and i
budget. The project progress and budget status will be included in monthly progress reports that
will be attached to billing invoices. Additionally, the monthly progress report will include a list of
� work completed for the time period and what is expected in the coming period.
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Task 1.2 - Meetings I
ENGINEER will coordinate the project tasks between the OWNER, subconsultants,
stakeholders (including Ag Bureau, Flood Control District, and the San District), and other
agencies as required through project meetings. ENGINEER will prepare an agenda and meeting
minutes for each of these meetings. Anticipated project meetings are identified below:
• Project Kick-off Meeting (OWNER offices)
• Monthly Project Status Meetings (Conference call) (Assume three (3) total)
• Stakeholder Meeting (OWNER offces)
• PDR Review Meeting (OWNER offices) �
• 75% Review Meeting (OWNER offices)
Task 1.3 — Quality Control
Quality control will be monitored throughout the entirety of the Project. ENGINEER will review '
deliverables provided by subconsultants prior to forwarding to OWNER staff. Any document
developed by ENGINEER will be peer reviewed internally prior to delivering to the OWNER.
Task 1 Deliverables:
• Monthly invoices
• Monthly status reports
• Meeting agendas and minutes
TASK 2— PRELIMINARY DESIGN
2.1 — Confirm System Operation, Recycled Water Deliveries, and Hydraulics
Review the recommended alternative from the Feasibility Study to identify the preferred system
configuration for the Phase 1 and Phase 2 facilities while maintaining the ability to
accommodate future facilities for Phases 3 and 4. Determine pump station configuration and
confirm pump flows and heads required to service Phase 1 and 2. Confirm water delivery
schedule (summer/winter/day/night) to determine minimum and maximum pump flows.
Hydraulic calculations will be prepared and the existing model will be run to confrm the final
pipe and pump sizing.
22 — Develop Design Criteria
Review pipeline design criteria used in the Feasibility Study. Develop design criteria for the
pond, pump station, and electrical equipment based on the results of Task 2.1.
2.3— Conduct Surge Analysis
Analyze pressure transients created by the operation of the pump station (e.g. pump power
failure, pump startup) and their effect on the system pipelines for Phases 1 and 2. Winter,
summer, daytime, and nighttime scenarios will be evaluated to identify the worst-case pressure
surges in the system. Opening and closing of flow control valves at each customer location can
also create adverse pressure surges in the pipelines. An analysis of safe opening and closing
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times will be developed ro help define the system operating parameters and time of use I
strategy.
2.4 —Topographic Survey
Establish project survey control and prepare encroachment permit area and easement mapping
for the project. Set approximately 25 durable horizontal and vertical control points for project
mapping in accordance with City of Ukiah control requirements. This task includes searching for
and locating survey monuments from records of survey adjacent to or within the project limits.
The horizontal datum will be based on the North American Datum 83 (NAD 83). The vertical
datum will be based on the North American Vertical Datum of 1988 (NAVD 88).
Topographic Surveys. Ground survey using electronic total station methods will be performed to
complete a topographic survey of a strip, approximately 40 feet wide, over the length of the
proposed project. Location of visible utilities (including rim and inverts of gravity facilities) and
trees over 4-inches in diameter, within the project mapping limits, will be included as well as
existing right-of-way lines, project control, and height of overhead utility lines. I
Detailed Topographic Surveys at Watercourse Crossings. Ground survey using electronic total I�
station methods will be performed to complete a detailed topographic survey of up to eight (8)
watercourse crossings, approximately 60 feet to 80 feet along the thread of the watercourse or
drainage ditch, and appropriately by 40 feet to 60 feet wide. This will provide the level of detail
often required by permitting agencies. The detailed watercourse crossing topographic mapping
will be completed on the same basis as the boundary survey work, using the control network I
described above. It will be completed after the permit requirements are defined so that all
relevant information can be collected. Location of visible utilities, trees over 4-inches in
diameter, and significant riparian vegetation, within the detailed mapping limits will be included.
Additionally, the flowline location and gradient, existing rights-of-way, and the ordinary high-
water mark will be included.
2.5 — Geotechnical & Corrosion Investigation
Review existing geologic maps, soils reports, and geologic repoRs for the project area. Review
the project area and mark the boring locations for Underground Service Alert (USA). PerForm a
total of 29 borings including four (4) borings within the pond site, one (1) boring within the pump
station site, and up to twenty-four (24) borings along the pipeline alignments. Pipeline borings
will include borings up to 40-feet deep where trenchless construction methods are anticipated
and 10-feet deep in areas where open cut construction is anticipated. A laboratory testing
program will be conducted to characterize the soil properties. Laboratory tests are anticipated to
include direct shear and/or compressive strength, particle size, moisture content, dry density,
and corrosion potential. A slope stability analysis of proposed cuUfill slopes will also be
provided.
A Geotechnical Report documenting the results of the geotechnical exploration will include soil
logs, results of laboratory analysis, results of the quantitative slope stability analysis,
recommendations to support design of cut and f II slopes; trench construction, backfill, and
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compaction; corrosion protection; trenchless construction; and geotechnical related synthetic
liner design considerations. i
2.6 — Existing Utility Research
Contact USA, prior to field survey, so that utility location markings can be surveyed and shown
on the plans. Identify all utilities within the project corridor and walk the site with each contact to
verify preliminary locations and identify potential conflicts. Notify all utility contacts and provide
them with a set of 30% plans. A utility contact log will be maintained. Develop potholing plan I
and start coordinating with utility contacts and the OWNER for potholing services.
2.7 — Identify Permit & Easement Requirements
Based on the final alignment, diameters, and construction methods, permit and easement
requirements will be identified and confirmed. A list of identified required permits will be
provided in the PDR developed in Task 2.9.
2.8 — Develop 30% Design
Develop 30% plans, a list of technical specifcations, and a 30% estimate of probable
construction cost.
30% Plans. Plan and profile drawings showing the horizontal and vertical alignments, critical
utilities, and easement requirements will be included for the pipelines. Process flow diagrams,
preliminary site layouts, preliminary pump station structure and mechanical layout, electrical
single lines, communication block diagram, and P&IDs will be included in the 30%. A site plan
showing the pond location and a preliminary on-site grading plan will be developed.
30% Specifications. A list of anticipated technical specifications sections will be identified and
provided. Recommendations for materials and identification of required equipment will be
developed as well as a preliminary process control strategy. ENGINEER will review OWNER's
typical "front end" documents. ENGINEER will identify additional sections or special provisions
to be added and/or recommended revisions to the current "front ends".
30% Estimate of Probable Construction Cost. An engineer's estimate of probable construction
cost will be developed. The cost estimate will include the materials, equipment, and labor to
construct the project. Estimated contingencies and alternate bid items will be included as
appropriate. The preliminary cost estimate will be indexed to the current construction cost index
as published by Engineering News Record (ENR) to account for cost variances between the
time the estimate is prepared and when the project actually bids for construction. I
2.9 — Develop Draft/Final Preliminary Design Report (PDR) �
A Draft PDR that def nes the scope and project components to be used for final design will be
prepared. A project description will be prepared describing the proposed improvements,
reasons for selecting specific improvements, hydraulic basis including system and pump curves,
design concepts, assumptions about, and provisions for future phases, and design criteria. For
coordination with stakeholders, other agencies, and utilities, a brief description of each group's
roles, responsibilities, and/or permits required for completing the project will be provided.
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' Utilities requiring relocation will be identified in the PDR along with the requirements for
relocation. Concept for general location and type of termination at customer connections,
potholing plan, construction methods, preliminary process control strategies, and cost estimate
will also be included in the PDR. The 30% plans and an outline of identified technical
specifcation sections will be included as an appendix to the PDR. The Draft PDR will be I
submitted to the OWNER and OWNER review comments will be discussed during the Draft
PDR review meeting. The review comments on the Draft PDR will be incorporated and
submitted as the Final PDR. All review comments and response to comments will be
documented in a comment log.
I Task 2 Assumptions:
• A maximum of two (2) model runs will be conducted to confirm the final alignments, pipe
sizing, and pump sizing/confguration.
• Title reports, if required, will be provided by the OWNER.
• Property line mapping will be consistent with deeds and maps of record. No Record of I
Survey Map will be required.
• Mapping of wetland delineations or other resources is not included.
• A maximum of 29 geologic borings will be performed.
• An environmental assessment or any exploration for the presence or absence of any
hazardous or toxic materials is not included.
• Current property owner, or their representative, will be responsible for clearance from
private utilities not covered by USA.
• Geotechnical investigation does not include a site specific quantitative liquefaction
analysis. I
• The OWNER will secure site access for survey and geotechnical investigation.
• The OWNER will provide traffic control and asphalt repair (if necessary) along the trench
alignment for potholing and geotechnical borings.
Task 2 Deliverables:
• Surge Analysis Report (2 hard copies and 1 pd�
. Topographic Map.
• Utility contact log.
• Draft/Final Geotechnical Report . (2 hard copies and 1 pd�
• Draft/Final Preliminary Design Report, including 30% plans, technical specification
outline and cost estimate. (2 hard copies, and 1 pd�
• Comment log
TASK $- FINAL DESIGN �..
Task 3.1 —Technical Assistance with Electrical Service Application I�
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ENGINEER will assist the OWNER with information required to obtain a new electrical service
for the pump station from the OWNER'S Electric Utility Division including preparing an i
application for service, if needed.
Task 3.2 — Potholing
Coordinate with all utility companies owning facilities within the project area. Coordinate
i potholing with the OWNER according to the potholing plan developed under Task 2.6. OWNER
will perform potholing with OWNER forces or OWNER specified contractor.
Task 3.3— Develop 75% Plans, Specifcations, and Cost Estimate
Plans will be developed using ENGINEER CAD standards. ENGINEER will prepare technical
specifications in conjunction with OWNER standard front-end specifications. All specifcation
documents will be prepared using Microsoft Word. Technical specification will be in CSI format.
An estimate of probable construction will be prepared to reflect the 75% level of design. An I
electronic PDF of the cost estimate will be provided with the 75% submittal.
The 75% package will be provided to the OWNER for review and comment. A review meeting
(identified in Task 1.2) will be held to discuss the Owner's comments. . All review comments and
response to comments will be documented in a comment log.
Task 3.4— Develop Final Plans, Specifications, and Cost Estimate
Comments received from the OWNER will be incorporated into the plans and specifications to
develop a set of final bid ready documents. The cost estimate will be updated to reflect the final
design. Ten (10) hard copies (if requested) and a reproducible set of the final bid ready contract
documents will be provided to the OWNER for distribution to interested contractors.
Task 3 Assumptions:
• Potholing will be performed by OWNER forces or OWNER identified contractor.
• Pump station design will be for the pump station located near the new effluent pond and
sized to supply recycled water for Phases 1 and 2. Design will include provisions at the
pump station to accommodate future design and construction of Phase 3 and 4
components. The design of any required future booster pump stations in the recycled
water system is not included.
• Pump station is assumed to consist of outdoor vertical turbine pumps with a below
grade, concrete intake structure that is fed from the new effluent pond.
. New electrical service will be required for the pump station. �
• New electrical equipment will be located in a new electrical building. Electrical building is
assumed to be CMU construction with an on-grade concrete mat foundation. Electrical
building to be conditioned as required for protection of equipment.
. Fire suppression systems for the electrical building are not included.
. Variable frequency drives will be provided for the pumps. ,
, �
• Provisions for a portable generator will be included, but design of a generator is not
included.
• Pump station will be controlled by a new PLC located in the electrical building and will be
tied into the OWNER's SCADA system.
• Building permit reviews are not required
• Landscaping and architectural design are not required, and are not included.
• Traffic control plans are not included.
• OWNER will provide front-end documents.
• The project is assumed to consist of approximately 85 sheets.
Task 3 Deliverables:
• Electrical service application. '
• 75% Plans, Specifications. and Cost Estimate (2 hard copies, 1 electronic copy).
• Final Plans, Specifications, and Cost Estimate (10 hard copies, 1 reproducible electronic
copY). I
TASK 4— PERMITTING
Task 4.1 — Regulatory Agency Coordination
This task includes meetings with permit agencies as needed to obtain permits. Coordination is
anticipated with the US Army Corps of Engineers, North Coast Regional Water Quality Control
Board, Califomia Division of Dam Safety, California Department of Fish and Wildlife, Ukiah �
Municipal Airport Operations, Mendocino County Air Quality Management District, Caltrans,
North Coast Rail Authority (NCRA), and County of Mendocino Department of Transportation
(DOT).
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Task 4.2 — Prepare Permit Applications �
This task includes completing the permit applications and preparing supporting documentation
packages as necessary for submission to appropriate agencies. Caltrans, NCRA, and DOT
encroachment permits are covered in Task 5. Anticipated permits include Section 1600,
SWPPP NOI, 401 Certification, Section 404 or Nationwide Permit#12, FAA, and MCAQMD
Authority to Construct.
Task 5 Assumptions:
• Permit fees will be paid for by the CITY.
• A maximum of 8 jurisdictional crossings will be required.
• Watercourses will be crossed using a trenchless construction method. Construction will
occur below the flowline and outside the riparian zone.
Task 5 Deliverables:
• Permit application packages.
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• Meeting agendas and minutes.
TASK S-ASSISTANCE WITH ENCROACHMENT PERMITS H� RIGHT-OF-WAY ACQUISITION I
Task 5.1 — Pre are Easement Documents
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Assist the OWNER with easement acquisition including coordination with Caltrans, County of �i
Mendocino Department of Transportation (DOT), North Coast Rail Authority (NCRA), and the
OWNER. Prepare and submit legal descriptions and plat maps for permanent and temporary
easements from private property owners. Prepare preliminary and final Deed forms conforming
to OWNER standards for easements on private property.
Task 5.2 — Easement Staking
I Coordinate with Private Acquisition Appraiser, obtain permission from landowners to stake the
proposed acquisition, stake the centerline of proposed private permanent easement areas to be
acquired, and stake the centerline of encroachment permit areas.
Task 4 Assumptions:
• All fees for agency review will be paid for by the OWNER.
• Title reports, if needed, will be provided by the OWNER
• A maximum of 16 private easements.
• Encroachment permits are required fro Talmage (Caltrans possibly); Norgard Lane,
Hastings Road, Babcock Lane/River Road (County of Mendocino DOT)
• Easement areas will only be staked once.
• No eminent domain will be required for easement acquisition.
Task 4 Deliverables: I
• Draft/Final legal descriptions and plat maps. I
I • Meeting agendas and minutes.
• Encroachment permits
• Staked centerline of private property easements and permits.
TASK 6-SRF FUNDING SUPPORT
Task 6.1 — Prepare General Application Package
Assist the OWNER with packaging and submitting the General SRF funding application
component.
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Task 6.2— Prepare Technical Application Package
Assist the OWNER with packaging and submitting the Technical SRF funding application
component.
Task 6.3 — Prepare Environmental Application Package
J
Assist the OWNER with packaging and submitting the Environmental SRF funding application
component.
Task 6.4- Prepare Financial Application Package
Assist the OWNER with packaging and submitting the Financial SRF funding application
component.
Task 6.5 - Coordinate with OWNER and SWRCB
Coordinate with the State Water Resources Control Board to provide complete application
packages and provide additional information as requested.
Task 6 Assumptions:
• OWNER will provide required fnancial statements.
• OWNER will provide required resolutions.
Task 6 Deliverables:
• General, Technical, Environmental, and Financial SRF Application packages.
• Meeting agendas and minutes.
TASK 7-AMEND CDPH ENGINEER�S REPORT
Task 7.1 - Update Distribution & Use Site Sections
Prepare revised Distribution and Use Site sections for the Engineer's Report to reflect the final
design and final list of recycled water use sites. Address any comments trom CDPH on the draft
sections and provide finalized sections to revise the existing Engineer's Report
Task 7 Assumptions:
• The OWNER will provide the current Engineer's Report.
Task 7 Deliverables:
• Updated distribution and use site sections to amend the Engineer's Report. !
TASK H-BID PHASE SERVICES �,
Task 8.1 -Answer Questions/Provide Addenda
Provide assistance, as required, to the OWNER during the bidding of the Project. This will
include answering contractor questions and preparing up to two addenda during the
advertisement period. The ENGINEER will be the primary contact for technical questions during
the bid period. Addenda will be distributed by the OWNER.
Task 8.2 -Attend Pre-Bid Meeting
ENGINEER will attend the pre-bid conference. The meeting will be conducted by the OWNER,
but ENGINEER will be available to answer questions or discuss the intent of the plans and
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specifcations as requested by the OWNER. ENGINEER will prepare minutes from the meeting.
Meeting minutes will be distributed by the OWNER.
Task 8 Assumptions: I
• The CITY will sell and distribute contract documents to contractors. I
• CITY will distribute addenda and minutes from the prebid meeting.
• A maximum of two (2) addenda will be prepared.
Task 8 Delive�ables:
• Written responses to contractors' questions.
• Addenda
• Meeting minutes.
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EXHIBIT B
Phase 1 and 2 Recycletl Water Pmejct
City of Ukiah
Feemary 2d.20ta
OtM1erpirectCOSts O�C
Su�consulian¢ PECE
Camllo 811] Milea e
_ s � � suo
- ` ;�° Consultant Suo
To!al � o � o m _ Markcp Consullant
Tesk Des�np�ion Hours LaDOr Gos� g a rc a vi z°i U SuDmtel �tp o� To�al pernr Pnoung Tnps Nmount ODC Cosl iotal Gos
� 11 Prolec�AOminshalion 28 56.012 $Il 53?04 50 50 53284 5328 53.f1? S3�fl SO (1 50 53940 59.552
12 Meehnqs �2 51b12fi 50 SD 4L 50 50 $0 50 SP4^ SO J Sn24 51166 Sifi392
13 OualiryConVOi �5 St905� 50 SG 50 SO 50 50 50 Sv2a 50 0 50 551a 5:5C15
TotalTaskl.0 t18 f�9,u9 SO f].2E! SO SO S1,38C f�38 f3,811 S3,UN SO ] {121 {E,130 f16,J58
Conlvm System OperauonrRW
21 60 59,869 50 5� 50 50 SC SO 50 S�W 50 0 50 S10? 5145]0
�eliverylHyaroul¢5
22 GonM1rtnDasignCn[ena i9 52.10.5 50 50 SD 50 50 50 50 StS2 50 U 50 5�52 52?9
13 Contluct5urqeAnaiysis 9 51.W9 50 50 5� 525W� 525.000 52.500 S2]500 5105 50 0 50 52]fi05 529.114
24 TopograpNCSUrvey J 5561 50 5G4.456 50 50 564.456 SG.A46 S]0902 535 50 0 SO 5]0.93] 91A98
25 Geotechn¢aiBCOnosioninvesogaoon �3 52.ID5 54?500 50 SO 50 5a]500 54]50 552250 5152 50 0 50 552A02 55450]
2G [xisimglltililVResea¢h 6 5948 532G9 50 50 50 53243 $324 83,56] 5]0 50 0 50 53638 $A,586
2] Iaentify Permi�&Easemem Reqwremen�s 9 51.509 50 50 40 $0 50 50 $0 $105 $0 0 50 SID5 $t 614
28 Deveiop3�°:tDes:gn 'iJi Si99t4 S�ti.350 50 50 50 516350 51635 51],985 9038 $0 0 SO 825W3 5124938
25 DeveiopUraNFinaiaDR �E 513554 51Jti4 50 50 50 $20Ga 5206 52P0 5913 5250 0 50 $3A33 51]421
ToulTaak20 fe] SUI,610 f8Y,161 tN,Ub W f16,OW f16l,81] f16,l81 S�1M71 {i,37� fL0 0 �0 f7l.1,M S»6,fi11
3t NewJecmcalService 'n 52�.a 5(1 50 50 SO $0 $0 50 5111 50 0 $0 511� 52.141
32 Potholing ti SJ4d 55J90 SO 50 $0 $5790 55]9 Sfi.369 S10 50 � 80 56439 S]3B]
J9 ]S�,t'S8E > >r� 5'�'.�'l95 5184d6 50 SO 50 528486 828a9 53�335 51360] 8250 0 50 SC5,192 523648I
34 Fnai�58E Gi� 56=00s Sn<25 50 50 50 Sn425 51143 512598 Sa.82] 5150 0 50 Sl]6q5 584648
TotalTaakJ.01.693 5381,21i f�b)Ot f0 s0 SO f16,707 f�,670 f60,371 j7l,/73 fW0 0 f0 SN,09J fJb,88�
� £� �
41 Regula�oryAgan.ryCOOminanon �6 5?�32 50 5�0418 51,600 40 512,018 81,2�2 513,218 $18] EO 0 50 $13,405 518.13�
42 PreparePennitFOpM1wuons 'fi 52��2 5a 422588 52A00 50 524,988 52,499 $2],48] $1Bl $0 0 SO 82],e)4 530,406
TotalTaak<.0 J2 I S6,�W SO p],OW f�,000 f0 5]1,OW {7,700 NO.iW �]f� �0 0 W f�1.0]Y fIB.W
.j,,
ijp�
St PrepareLagasS���ais '-0 5�826 50 518.108 SO 50 518.i08 51811 519919 51D 50 0 EO 520036 521.862
52 EaseineniSieking 2 5352 50 54,244 SO 50 $4,244 5424 g4,668 $23 SO p $0 54692 S5,C44
To[elTask6.0 1Y SP,iTB f0 SR7,761 �0 f0 Su,�� SZ,3]6 {21,887 31�0 SO 0 �0 {21,]3B 5�,�8
� 6� Prepare General-.cplicaoon Packac_ � 5�BI2 50 80 5� 50 50 50 50 594 50 0 50 594 S1 926
6 2 Prepare�.ern '.r�z �.;� u <��3y <g SO 50 50 50 50 50 594 50 0 50 594 51.926
63 PrepareErvr Fi t �acaoe : SaStl 50 50 E3200 SO 532W 5320 53520 S23 SO � SO 53543 5<.00t
64 Preparec aioa pPica onva k ge �P SPBn4 50 EO 80 50 50 $0 EO 5211 50 0 80 5211 53053
6b CoortlmatewitliQiYanoSWrtCki 1a s5a9ti So So So So $0 50 80 8281 80 0 $0 5281 55.]]]
Tot�ITask8.0 80 512,d60 W f0 f],Z00 f0 p700 pM f1,630 {702 W 0 W �,T77 s+aeez
'� LegenG:
]1 Uptlate��sm�ul�on e Use Sne Secuo�s 58 329 SO 50 50 50 50 50 SO 559] 50 0 50 559] 58 920 PECE Pro�ecl Equipment an0 Commumrauon Expense
51
TotelTaskl.0 61 I fe,�2� f0 =0 {0 pl $11 f0 f0 f6p7 IO 0 t0 fF% fl,830 Mileege Basetlon250mJespermunainp@standamikSia:e
' � � �j SPSeniorPmlessional
8 1 Answer OuesuonslProviae Adtlenda 1P 55 11E $p SO SO 30 50 50 50 53PB 50 0 50 5328 55 446 pC pualny Conv01 C�ecker
e Z Al1en0 Pre-Bi0 Meeong 12 5?31C 50 50 50 50 50 50 50 StaO 50 t 5144 529n 52 594 PP Prqect Pmtessional
Total Taek 8.0 �0 S),�38 f0 fU SO f0 f0 f0 f0 W! 00 1 f1M �l12 fB4OM qP qssislanl Pmlessional
TOTRL t,1N Wt.M! {11�.tlt f1]],ON t1.200 p{.000 ft70./61 tt7.p16 fRfl.1p �.1T,SI7 p10 1 IN7 t]M,]q {7N.{ts CAD CF�Technician
PDR ana Fnal Design Fee xlsx 2p512014
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