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HomeMy WebLinkAbout2014-08-06 PacketPage 1 of 2 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 6, 2014 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of July 16, 2014, a Regular Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report Payment for Mediation Services Related to Lawsuit City of Ukiah vs. Ukiah Valley Sanitation District. b. Notification to City Council of Expenditure for Rubber Glove Training for the Electrical Utility Department to Mel Deroza & Associates in the Amount of $17,208.40. c. Review And Approve Changes Made To The Sewer System Management Plan For The 5 Year Audit Period And Recertify The Document. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS Page 2 of 2 11. PUBLIC HEARINGS (6:15 PM) a. Consideration and Possible Adoption of a Resolution Ordering Repair of Dilapidated Palace Hotel Structure, Retention of Cota Cole, LLP, and Setting Forth the Conditions for the Initiation of Proceedings Under Health and Safety Code Section 17980.7 to Establish a Receivership for the Palace Hotel Property. b. Introduce Ordinance Amending the Airport Industrial Park Planned Development to Establish an Open Space Land Use Designation and to Designate the Existing 2.47 Acre Area Pond and Wetland Area as “Open Space.” 12. UNFINISHED BUSINESS a. Receive Status Report on Grace Hudson Museum’s Nature Education Grant Project; Authorize Contract Amendment for Ann Baker Landscape Architecture to Provide the Design and Plans for the Cleveland Lane Stormwater Retention Basin Infrastructure in the Amount of $37,106 and Corresponding Budget Amendment from the Cleveland Lane Drainage Capital Improvement Fund. b. Award of Contract for Northwestern Pacific Rail Trail Project Phase 1, Specification No. 14- 01. 13. NEW BUSINESS a. Appointment of Ad Hoc for Electric Grid Operational Improvements Associated with Communications and Personnel Reporting. b. Adopt an Urgency Ordinance of the City Council of the City of Ukiah Amending Sections 3603 and 3605 in Division 4, Article 11 of the Ukiah City Code Concerning Stage I and Stage II Water Emergencies and Adopt a Resolution Declaring a Stage I Water Emergency c. Award a Not to Exceed Professional Services Agreement in the Amount of $36,925 to Gates and Associates for Preparation of the Gobbi Street Gateway Streetscape Study and Approve Budget Amendment. 14. CLOSED SESSION – Closed Session may be held at any time during the meeting a. Conference With Legal Counsel – Pending Litigation Initiation of litigation pursuant to Government Code Section 54956.9(c): (1 case) b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior Court Case No. SCUK-CVC-13-63024 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1st day of August, 2014. Kristine Lawler, City Clerk Agenda Item 5a Page 1 of 4 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 16, 2014 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on July 16, 2014, having been legally noticed on July 11, 2014. Mayor Baldwin called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Steve Scalmanini, Douglas F. Crane, Benj Thomas, Vice Mayor Mary Anne Landis, and Mayor Phil Baldwin. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Introduction: Executive Director of Plowshares. Presenters: Councilmember Thomas and Marlene Kurowski, Executive Director of Plowshares. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of July 2, 2014, Regular Meeting. Motion/Second: Landis/Scalmanini to approve the minutes of July 2, 2014, a Regular Meeting as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for the Month of June, 2014 – Finance Department. b. Notification of a Professional Services Contract (COU No. 1415-096) with Indigo Studios for Research and Development of a Police Department Strategic Plan, Annual Performance Report Card System, in an Amount not to Exceed $20,000 – Police Department. c. Report to the City Council Regarding Payment to the City of Light Sound and Recording for the Sound Equipment and Sound Technician Services (COU No. 1314-237) for the 2014 Sundays in the Park Concert Series in the Amount of $11,112.00 – Community Services Department. d. Report to Council on the Purchase of Software License Renewal for Box, Inc. in the Amount of $23,400 – Community Services Department. (Pulled by Councilmember Crane and placed as Agenda Item 13c) City Council Minutes for July 16, 2014, Continued: Page 2 of 4 e. Consideration and Approval to Retain Robert Braitman for Consulting Services and Coluntuono, Highsmith & Whatley, PC for Legal Services in Connection with Detachment of Ukiah Valley Sanitation District Territory from the Ukiah City Limits and Corresponding Budget Amendment – Administration. (Pulled by Councilmember Crane and placed as Agenda Item 13d) f. Approval of Response to Grand Jury Report – Crosswalks – Public Works Department. (Pulled by Pinky Kushner, Public Citizen, and placed as Agenda Item 13e) g. Award of Contract (COU No. 1415-097) for Calvert Drive and Willow Avenue Water Main Replacement Project, Specification No. 13-02 and Approve Budget Amendment in the Amount of $171,347 – Public Works Department. Motion/Second: Crane/Landis to approve Consent Calendar Items 7a-c, and 7g, as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Presenter: Mike Sweeney, Mendocino County Solid Waste Management Authority Director. 9. COUNCIL REPORTS Presenter: Councilmember Thomas. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Jane Chambers, City Manager and Kristine Lawler, City Clerk. 11. PUBLIC HEARINGS 12. UNFINISHED BUSINESS a. Status and Consideration of Possible Loan of Ukiah Post Office WPA Mural to City Of Ukiah – Community Services Department. Presenters: Sherrie Smith-Ferri, Museum Director and Sage Sangiacomo, Assistant City Manager. Public Comment: Tom Montesanti, Pinky Kushner, Cathy Monroe, Mike Sweeney, and Miranda Mott. Council Consensus directs Councilmember Landis to work with staff to follow up based on the Council’s discussion and report back once additional information is obtained. 13. NEW BUSINESS a. Discussion and Possible Approval to Respond to Request for Proposal from Amgen Tour of California for City of Ukiah to Host One Starting Leg of 2015 Race Event – Community Services Department. Presenters: Shannon Riley, Project Analyst. Public Comment: Miranda Mott, Pinky Kushner, and Kevin Doble. Motion/Second: Landis/Crane to authorize submittal of proposal for Ukiah to be considered a host city for a starting leg of the 2015 Amgen Tour of California. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. City Council Minutes for July 16, 2014, Continued: Page 3 of 4 b. Introduction by Title Only of an Ordinance Adding Chapter 10 to Division 5 of the Ukiah City Code Entitled "Disposable Food Ware" – Administration. Presenter: Vice Mayor Landis. Public Comment: Mike Sweeney, Mendocino County Solid Waste Management Authority Director; John McCowen, Mendocino County Second District Supervisor, and Kevin Doble. Motion/Second: Crane/Landis to continue this item for one month, to clarify language in the ordinance. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. RECESS: 7:43 - 7:50 P.M. c. Report to Council on the Purchase of Software License Renewal for Box, Inc. in the Amount of $23,400 – Community Services Department (From Consent Calendar Item 7d). Presenters: Councilmember Crane and Sage Sangiacomo, Assistant City Manager. Motion/Second: Crane/Landis to receive report on the purchase of software license renewal (PO No. 42785) for Box, Inc. in the amount of $23,400. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. d. Consideration and Approval to Retain Robert Braitman for Consulting Services and Coluntuono, Highsmith & Whatley, PC for Legal Services in Connection with Detachment of Ukiah Valley Sanitation District Territory from the Ukiah City Limits and Corresponding Budget Amendment – Administration (From Consent Calendar Item 7e). Presenters: Councilmember Crane; Jane Chambers, City Manager; and David Rapport, City Attorney. Council Consensus to continue this item after Closed Session. e. Approval of Response to Grand Jury Report – Crosswalks – Public Works Department (From Consent Calendar Item 7f). Presenter: Rick Seanor, Deputy Public Works Director. Motion by Councilmember Scalmanini to delay sending a response to the Grand Jury to the second meeting in August, directing the City Engineer to give a report at that time. Motion failed due to lack of a second. Motion/Second: Thomas/Landis to approve Response to Grand Jury Report for transmission to the Grand Jury, with the recommendation to the Traffic Engineering Committee that they take a look at the process and its composition. Motion carried by the following roll call votes: AYES: Crane, Thomas, and Landis. NOES: Scalmanini and Baldwin. ABSENT: None. ABSTAIN: None. CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:30 P.M. City Council Minutes for July 16, 2014, Continued: Page 4 of 4 CITY COUNCIL RECONVENED IN OPEN SESSION AT 9:40 P.M. d. Continued – Consideration and Approval to Retain Robert Braitman for Consulting Services and Coluntuono, Highsmith & Whatley, PC for Legal Services in Connection with Detachment of Ukiah Valley Sanitation District Territory from the Ukiah City Limits and Corresponding Budget Amendment – Administration (From Consent Calendar Item 7e). Presenters: Councilmember Crane; Jane Chambers, City Manager; and David Rapport, City Attorney. Motion/Second: Crane/Landis to authorize the City Manager to approve and sign agreements with Robert Braitman (COU No. 1415-098) for consulting services consistent with his proposal and with Colantuono, Highsmith & Whatley, PC for legal services (COU No. 1415-099), consistent with its proposal. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL ADJOURNED TO CONTINUED CLOSED SESSION AT 9:50 P.M. 14. CLOSED SESSION a. Public Employee Performance Evaluation Government Code (§ 5495) Title: City Manager b. Conference With Legal Counsel – Pending Litigation Initiation of litigation pursuant to Government Code Section 54956.9(c): (1 case) c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior Court Case No. SCUK-CVC-13-63024 No action was taken on Closed Session Items. 15. ADJOURNMENT There being no further business, the meeting adjourned at 11:00 p.m. ________________________________ Kristine Lawler, City Clerk ATTACHMENT 3 1 COMPLIANCE SCHEDULE Milestone Deadline Evidence of Compliance Secure hotel structure from unauthorized entry ________, 2014 Inspection by Building Official Submission of work plan to Cal OSHA and Mendocino County Air Quality Management District (MCAQMD) ________, 2014 Evidence of transmittal to OSHA and MCAQMD and copy of plan filed with Planning Director Complete performance of work plan 60 days from approval of plan by OSHA and MCAQMD Copy of written approval from OSHA and MCAQMD to be filed with Planning Director. Written approval of completed work from OSHA and MCAQMD to be filed with Planning Director Prepare plan for pre- development to include: 1. Detail of steps required for pre-development 2. List of design professionals and con- sultants retained 3. Schedule for complet- ing steps 4. Description of financing for pre-development work 90 days from completion of Asbestos abatement File with Planning Director 1. Written plan 2. Signed contracts with design professionals and consultants 3. Schedule for completion 4. Executed loan documents 5. Evidence of funding availability Completion of pre- development work 180 days from submission of Work plan to Planning Director Submission of completed application for permits required for rehabilitation work with required construction plans Submit engineer’s final estimate of construction cost, certified by responsible design professional To be submitted with work plan File engineer’s estimate with Planning Director Secure financing for construction and obtain (pay for and have issued) the building permit 90 days from submission of application for required permits Executed financing documents, evidence of funding availability filed with Planning Director, permit issued ATTACHMENT 3 2 Completion of seismic retrofit 180days from issuance of building permit Structural work to seismically retrofit the building completed. Permit for work signed off by Building Official. Completion of roofing to make watertight 180 days from issuance of building permit Includes any roof framing, sheathing and all roofing installed. Observed and noted by the Building Official. Completion of interior framing and installation of windows to make exterior watertight 210 days from issuance of building permit Includes all framing repairs and changes to the floors, ceilings, walls, stairways and installing windows. Rough frame is signed off by the Building Official. Completion of all rough electrical, mechanical and plumbing for the building. 365 days from issuance of building permit. Building is ready for insulation and drywall. Rough electrical, mechanical and plumbing is signed off by the Building Official. Completion of Drywall 1 year and 2 months from issuance of building permit. Sheetrock and firewalls completed and signed off by the Building Official Completion of the project 2 years from the issuance of the building permit. Building permit is signed off and a Certificate of Occupancy is issued for all occupancies within the building.