HomeMy WebLinkAbout2014-05-28 PacketPage 1 of 3
CITY OF UKIAH
CITY COUNCIL AGENDA
Continued Meeting from May 7, 2014
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
May 28, 2014
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Presentation by Miles Gordon on Food Action Plan.
b. Presentation: Airport Day.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of May 7, 2014, Regular Meeting.
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Report of Disbursements for the Month of April, 2014.
b. Adoption of Resolution Approving and Ratifying Amendments to the REMIF Joint Powers
Agreement.
c. Report to the City Council Regarding Contract Work with Wipf Construction for the
Installation of Underground Electrical Service Conduit for the Ukiah Municipal Golf Course
Pump House in the Amount of $29,990 (EUD).
d. Award Purchase of PLC and HMI Panel for Standby Power System to Peterson Caterpillar
for the Amount of $45,120.00.
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e. Award Purchase of Upgrade Software for the Scada System at the Wastewater Treatment
Plant to Wonderware Norcal for the Amount of $20,084.16.
f. Consideration and Approval of Retainer Agreement with Remy Moose Manley, LLP for
Legal Services in Connection with Talmage/Hwy101 Interchange EIR.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Adopt a Resolution Determining that an Emergency Exists in the Construction and
Operation of Well #9, the Construction of which will be Necessary to Prevent the Disruption
of Water Services to the Residents of the City of Ukiah, and Directing the City Manager to
Undertake All Steps Necessary to have the Well Constructed without Going Through a
Competitive Bidding Process Pursuant to Public Contract Code §22050.
12. UNFINISHED BUSINESS
a. Adoption of Ordinance Amending Division 3, Chapter 7 of the Ukiah City Code by Adding
Letter “O” to Section 3226 (Prohibited Signs), and Amending Letter “A” in, and Adding
Letter “E” to Section 3233 (Non-Conformancy).
13. NEW BUSINESS
a. Designation of Voting Delegate and Alternates for 2014 League of California Cities Annual
Conference – September 3 - 5, 2014.
b. Award of Contract to Carollo Engineers for the Design of Phases 1 and 2 of the Reclaimed
Water System in the Amount of $799,623 and Authorize Staff to Execute an Amendment for
10% of the Contract Amount if Necessary.
c. Informational Oral Update Regarding the Budget.
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference With Legal Counsel – Pending Litigation
Initiation of litigation pursuant to Government Code Section 54956.9(c): (1 case)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court Case No. SCUK-CVC-13-63024
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c. Conference with Real Property Negotiators_(§54956.8)
Property: APN: 180-070-19-00
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and RCMC LLC.
Under Negotiation: Price & Terms
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary
Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda
was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300
Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 23rd day of May, 2014.
Kristine Lawler, City Clerk
Agenda Item 5a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
May 7, 2014
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on May 7, 2014, having been legally noticed on May
2, 2014. Mayor Baldwin called the meeting to order at 6:02 p.m. Roll was taken with the following
Councilmembers Present: Steve Scalmanini, Benj Thomas, Vice Mayor Mary Anne Landis, and
Mayor Phil Baldwin. Absent by Prearrangement: Douglas F. Crane Staff Present: Jane
Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation - National Bike Month, May - 2014.
Presenter: Vice Mayor Landis.
Public Comment: Neil Davis, Walk/Bike Mendocino.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of April 16, 2014, Regular Meeting.
Motion/Second: Landis/Thomas to approve the modified minutes of April 16, 2014, a Regular
Meeting, as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Thomas,
Landis, and Baldwin. NOES: None. ABSENT: Crane. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Adoption of Resolution (2014-16) of Support for the Mendocino Transit Authority’s Grant
Submission to the United States Department of Transportation for an Additional Bus Trip
Between Santa Rosa and Ukiah – Administration.
b. Approval of Notice of Completion for Oak Manor Trail, Specification No. 14-02 – Public
Works Department.
c. Notification of Purchase of Services (COU No. 1213-186) in the Amount of $12,148 from
Rau and Associates for Surveying Work for the Grace Hudson Museum Nature Education
Project to Be Reimbursed by State Grant Funds – Community Services Department.
City Council Minutes for May 7, 2014, Continued: Page 2 of 5
d. Receive Status Report on the Removal of the 3 Meter Diving Board at the Ukiah Municipal
Swimming Pools and Consideration of Replacement Amenity and Corresponding Budget
Amendment – Community Services Department. Pulled by department and moved to
Agenda Item 13g.
e. Approve Supplement to Consulting Agreement (COU No. 1213-121-Supplement 1) with
ESA to Provide Litigation Support to Costco in Defending Redwood Business Park
Rezoning EIR – Planning and Community Development Department.
Motion/Second: Landis/Thomas to approve Consent Calendar Items 7a-c and 7e, as submitted.
Motion carried by the following roll call votes: AYES: Scalmanini, Thomas, Landis, and Baldwin.
NOES: None. ABSENT: Crane. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Katherine Elliot, George Husaruk, Yasmin Lugo, and Bree Kaeser.
9. COUNCIL REPORTS
Presenter: Vice Mayor Landis.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters: Jane Chambers, City Manager; Chief Chris Dewey, Police Chief; Nancy Sawyer,
Community Services Officer, and Volunteer and Police Services Coordinator; and Tim Eriksen,
Public Works Director.
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a. Introduce Ordinance by Title Only Amending Division 3, Chapter 7 of the Ukiah City
Code by Adding Letter “O” to Section 3226 (Prohibited Signs), Amending Letter “A,”
and Adding Letter “E” to Section 3233 (Non-Conformancy) – Administration.
Presenter: Charley Stump, Planning and Community Development Director.
Motion/Second: Landis/Thomas to introduce the ordinance by title only. Motion carried by the
following roll call votes: AYES: Scalmanini, Thomas, Landis, and Baldwin. NOES: None. ABSENT:
Crane. ABSTAIN: None.
Motion/Second: Landis/Thomas to introduce an ordinance amending Division 3, Chapter 7 of the
Ukiah City Code by Adding Letter “O” to Section 3226 (Prohibited Signs), Amending Letter “A,” and
Adding Letter “E” to Section 3233 (Non-Conformancy). Motion carried by the following roll call
votes: AYES: Scalmanini, Thomas, Landis, and Baldwin. NOES: None. ABSENT: Crane.
ABSTAIN: None.
b. Approve Contract Modification with Leonard Charles and Associates for the Talmage
Road/U.S. 101 Interchange Realignment Environmental Impact Report, and Associated
Budget Amendment – Community Services.
Presenter: Charley Stump, Planning and Community Development Director and Tim Eriksen,
Public Work Director.
City Council Minutes for May 7, 2014, Continued: Page 3 of 5
Motion/Second: Landis/Scalmanini to approve contract (COU No. 1314-133-A1) modification with
Leonard Charles and Associates for the Talmage Road/US 101 Interchange Realignment EIR and
associated budget amendment; and 2) Authorize the City Manager to execute an Agreement to
amend the contract. Motion carried by the following roll call votes: AYES: Scalmanini, Thomas,
Landis, and Baldwin. NOES: None. ABSENT: Crane. ABSTAIN: None.
13. NEW BUSINESS
a. Adopt Resolution and Authorize City Manager or Designee to Execute Amendment No. 1
to the Third Amended and Restated NCPA Metered Subsystem (MSS) Aggregator
Agreement – Electric Utility Department.
b. Approval and Authorize the City Manager to Execute Agreements with NCPA for Power
Management and Administrative Services Agreement, Amended and Restated Facilities
Agreement, Amended and Restated Scheduling Coordination Program Agreement and
Second Amended and Restated Pooling Agreement – Electric Utility Department.
Presenter: Mel Grandi, Electric Utility Director.
Motion/Second: Landis/Thomas to adopt Resolution (2014-17) and approve Amendment No. 1 to
the MSSA Agreement (COU No. 1314-223-A1) to ensure that the MSSA Agreement is made to be
consistent with changes attributed to CAISO’s implementation of the Fifteen Minute Market (FMM);
authorizing the City Manager or designee of the City to execute Amendment No. 1 to the MSSA
Agreement on behalf of the City; and to adopt Resolution (2014-18), approve, and authorize the
City Manager or designee of the City to execute the following agreements: The Power
Management and Administrative Services Agreement (COU No. 1314-224); Amended and
Restated Facilities Agreement (COU No. 1314-225); Amended and Restated Scheduling
Coordination Program Agreement (COU No. 1314-226); and the Second Amended and Restated
Pooling Agreement (COU No. 1314-227). Motion carried by the following roll call votes: AYES:
Scalmanini, Thomas, Landis, and Baldwin. NOES: None. ABSENT: Crane. ABSTAIN: None.
c. Authorize the City Manager to Negotiate and Execute a Right of Entry and Exclusive
Right to Negotiate Acquisition of Easements for Utility, Well Drilling and Well Operation
with Rural Communities Development Corporation – Public Works Department.
Presenter: Tim Eriksen, Public Works Director.
Motion/Second: Thomas/Scalmanini to authorize the City Manager to negotiate and execute a
right of entry and exclusive right to negotiate acquisition of easements for utility, well drilling and
well operation (COU No. 1314-228) with Rural Communities Development Corporation. Motion
carried by the following roll call votes: AYES: Scalmanini, Thomas, Landis, and Baldwin. NOES:
None. ABSENT: Crane. ABSTAIN: None.
d. Approval of a Letter of Commitment to the Bureau of Reclamation for the Application of
a Recycled Water Grant for the Recycled Water System – Public Works Department.
Presenter: Tim Eriksen, Public Works Director.
Motion/Second: Landis/Scalmanini to approve letter of commitment to the Bureau of Reclamation
for the application of a recycled water grant for the recycled water system. Motion carried by the
following roll call votes: AYES: Scalmanini, Thomas, Landis, and Baldwin. NOES: None. ABSENT:
Crane. ABSTAIN: None.
City Council Minutes for May 7, 2014, Continued: Page 4 of 5
e. Discuss and Provide Direction Regarding the Authorization of the City Engineer to Send
a Letter to the California Department of Public Health Providing Support to Supply
Surplus Water to the Redwood Valley County Water District – Public Works Department.
Presenter: Tim Eriksen, Public Works Director.
Public Expression: Jim Hatfield and Rosalind Peterson. (Katherine and George Elliot spoke to
this topic on Agenda Item No. 8 due to not being able to stay.)
Motion/Second: Thomas/Landis to authorize the City Engineer to send the attached draft letter in
support of the Redwood Valley County Water Agency to supply surplus water as determined by the
Ukiah City Council. Motion carried by the following roll call votes: AYES: Scalmanini, Thomas,
Landis, and Baldwin. NOES: None. ABSENT: Crane. ABSTAIN: None.
f. Informational Oral Update Regarding the Budget – Finance Department.
Presenter: Karen Scalabrini, Finance Director.
g. Receive Status Report on the Removal of the 3 Meter Diving Board at the Ukiah
Municipal Swimming Pools and Consideration of Replacement Amenity and
Corresponding Budget Amendment – Community Services Department (From Consent
Calendar Item 7d.)
Presenters: Stephanie Young, Recreation Supervisor; Jarrod Meyer, Acting Parks Supervisor; and
Sage Sangiacomo, Assistant City Manager.
Public Comment: Paula Mayfield.
Motion/Second: Landis/Scalmanini to approve a pool slide and corresponding budget
amendment. Motion carried by the following roll call votes: AYES: Scalmanini, Thomas, and
Landis. NOES: None. ABSENT: Crane. ABSTAIN: Baldwin.
COUNCIL ACTION:
Motion/Second: Landis/Thomas to cancel the May 21, 2014, Council meeting and continue this
meeting to May 28, 2014. Motion carried by the following roll call votes: AYES: Scalmanini,
Thomas, Landis, and Baldwin. NOES: None. ABSENT: Crane. ABSTAIN: None.
COUNCIL ADJOURNED TO CLOSED SESSION AT 9:29 P.M.
14. CLOSED SESSION
a. Conference With Legal Counsel – Pending Litigation
Initiation of litigation pursuant to Government Code Section 54956.9(c): (1 case)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court Case No. SCUK-CVC-13-63024
City Council Minutes for May 7, 2014, Continued: Page 5 of 5
c. Conference with Real Property Negotiators (§54956.8)
Property: APN Nos. 002-101-19, 20 & 21
Negotiator: Jane Chambers, City Manager
Negotiating Parties: Rural Communities Housing
Development Corporation (RCHDC) and City of Ukiah
Under Negotiation: Price & Terms
d. Conference with Real Property Negotiators_(§54956.8)
Property: APN: 180-070-19-00
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and RCMC LLC.
Under Negotiation: Price & Terms
No action was taken on Closed Session Items.
15. ADJOURNMENT
THERE BEING NOTHING FURTHER TO COME BEFORE THE COUNCIL, THE CITY COUNCIL
OF THE CITY OF UKIAH RECESSED AT 9:40 P.M. TO RECONVENE ON WEDNESDAY, MAY
28, 2014, AT 6:00 P.M. FOR A CONTINUED MEETING.
________________________________
Kristine Lawler, City Clerk