HomeMy WebLinkAboutLeonard Charles and Associates 2014-05-08 Cpc,� 131y - 133 — �t
Ci�iah
ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES
This agreement ("Addendum"), effective S g , 2014 ("Effective Date") amends the
Agreement for Professional Services, Preparation of an Environmental Impact Report, Talmage
Road/Highway 101 Interchange Off-Ramps Realignment between the City of Ukiah ("City") and
Leonard Charles and Associates ("ConsultanY'), dated October 30. 2013 ("AgreemenY'). Except
as expressly amended by this Addendum the provisions of the Agreement remain in full force
and effect.
1. The Scope of Services referenced in Articles 1, 2 and 3 of the Agreement includes
Exhibit A to the Agreement and Exhibit 1 to this Addendum.
2. Article IV, Cost of Services, includes $48,331.00, based on the Scope of Services in
Exhibit A to the Agreement, and, in addition, $35,354, based on the Scope of Services in Exhibit
1 to this Addendum.
3. Section 5.02 is revised to read:
Payment scheduling: Total payment not to exceed $83,685, except for the cost to
respond to comments, if the time expended exceeds 40 hours. Fees for professional
services as outlined herein shall be paid on a time and materials basis. A detailed
explanation of services and associated fees shall be listed on each invoice submitted by
CONSULTANT.
IN WITNESS WHEREOF, the parties hereto have caused their duly authorized o�cers
to execute this Addendum in duplicate on the Effective Date.
CITY OF UKIAH
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J e Chambers, City Manager
ONSULTANT/CONTRACTOR
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Leonard Charles IRS IDN Number
APPROVED AS TO FOR •
,
Davi pport, ity A r e
Proposed Amendment to Contract for the
Preparation of an Environmental Impact Report for the
Tafmage Road/Southbound U.S. 101 On-Off Ramp Realignment
Project
April 2, 2014
Prepared for: City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Prepared by: Leonard Charles and Associates
7 Roble Court
San Anselmo, CA 94960
415.454.4575
Introduction
Leonard Charles and Associates (LCA) has a contract with the City of Ukiah to prepare a
focused EIR on the proposed Talmage Road/Southbound U.S. 101 On-Off Ramp
Realignment Project ("the projecY'). Subsequent to the preparation of an Administrative
Draft EIR, the City determined that a full EIR rather than a focused EIR is required to
adequately address project impacts and all CEQA issues. Revising the original EIR to
prepare a full EIR and to address some technical work that was not done for the Initial
Study requires additional work that was not inciuded in the original scope of work nor the
contract. Accordingly, this is a proposal to amend the contract to cover this work.
Proposed Scope of Work
The major additions and revisions that will be done include:
1. We will have GHD conduct additional traffic modeling and analysis to address
short-term impacts of the project (i.e., impacts that would occur as soon as the
project was completed and operational). These short-term impacts are expected
to be minimal, but they will be assessed. The original analysis followed Caltrans'
guidelines and assessed operational impacts for 2032 (i.e., a 20-year planning
horizon), and did not include these short-term impacts. In addition, as requested
more detail will be provided regarding the design "exceptions"
2. We will have Illingworth & Rodkin, Inc. conduct additional air quality modeling
and analysis beyond what was done for the Initial Study to provide additional
detail on the changes in emissions of criteria air pollutants, toxic air
contaminants, and greenhouse gases (GHG). This will include assessment of
emissions from the short-term impacts identified by GHD (see above)..
3. We will have Illingworth & Rodkin, Inc. conduct additional noise analysis of these
short-term impacts.
4. The focused EIR relied primarily on summarizing impact assessments that were
done for the previous Initial Study as well as on analyses included in the EIRs
prepared for the Costco project, the Redwood Business Park, and the Airport
Business Park. The new full EIR will contain a more detailed description of
impact settings and analysis of all impacts so that all impact discussions and
determinations of significance are included in the EIR text (as opposed to
summarizing impacts and directing the reader to the earlier Initial Study and
EIRs).
5. The regulatory framework portion of the Environmental Setting for the focused
EIR was relatively short for some topic areas. It will be expanded as requested.
6. The cumulative impact analysis will be expanded to address a wider range of
projects than the one small project within the City and to specifically address all
impact significance criteria.
Contract Amendment Proposal—Talmage Road Interchange EIR Page 1
Leonard Charles and Associates City of Ukiah
7. The project alternatives analysis will be revised to reflect the short-term impacts
of the "no projecY' alternative, and how these impacts compare to the proposed
project.
8. We wiil address the other specific requested changes noted in the review of the -
original ADEIR.
Revised Schedule and Deliverebles �
We will submit the following:
Deliverable Quanti Submittal Date
Second Administrative Draft 2 electronic copies 5 weeks after authorization to
EIR (1 each in Word and Adobe proceed
pdfl
2 hard co ies
Third Administrative DEIR 2 electronic copies 1 week after receipt of all
(1 each in Word and Adobe comments on the preceding
pd�
5 hard co ies
Public Review Draft EIR 50 CD copies (Adobe pd� 1 week after receipt of all
20 hard copies comments on the preceding
2 electronic copies
(1 each in Word and Adobe
d
Draft Response to Comments 2 electronic copies 3 weeks after close of public
(1 each in Word and Adobe review period on the
d recedin
Administrative Final EIR& 2 electronic copies 1 week after receipt of all
MMRP (1 each in Word and Adobe comments on the preceding
d
Final EIR& MMRP 25 CD copies (Adobe pdf) 1 week after receipt of all
20 hard copies comments on the preceding
2 electronic copies
(1 each in Word and Adobe
d
Cost
The work described above would be done for a cost not to exceed $35,354 This cost
will be added to the cost of the original scope of work.
Hourly rates are:
L. Charles $175
L. Milliman $150
J. Charles $110
Clerical $60
The attached Cost Sheet presents the projected hours and costs. LCA will bill the City
on a time-and-materiais basis for a cost not to exceed the total shown in the Cost Sheet.
Contract Amendment Proposal—Talmage Road Interchange EIR Page 2
Leonard Charles and Associates City of Ukiah
Please note that per the contract, we are responsible for 40 hours of staff time to
prepare the Response to Comments. This limit is not changed by this proposed contract
amendment.
Contract Amendment Proposal —Talmage Road Interchange EIR Page 3
Leonard Charles and Associates City of Ukiah
LCA Labor Effort Hours Subconsultants and
Direct Costs
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TASKS J J " - � � =� a"c m °
1. Additional Pro'ect Mana ement 16 E2 800 $0 $0 $2 800
2. Pre areAdditions for Second Admin�strafive Draft of EIR EO $50 $50 $ ES
Environmentallm actAnal sisCha ter 8 5480 $0 $0 5480
Tra�ic 6 2 $1 270 $7 326 $7 326 $733 $9 329
Noise 4 2 E820 $1100 $1100 $110 52030
Air Quali and GHG 4 2 5920 $4 500 $4 500 $45 55 870
Other Resource Sections 6 8 16 S4 010 $0 $0 E4 0�0
To ical Issues Cha ter 6 5360 $0 $0 E360
Pro'ectAllematives 8 12 8 E4 080 $0 $0 54 080
Cumulative and Growth-Inducin Im acts 16 6 24 56,340 $0 $ E6,340
OTAL HOURS 5 30 1 0
OTAL COSTS 59 800 E4 500 $5 940 5840 E21 080 57 326 ES 600 E50 $12 976 E7 298 535 354
Talmage Road Interchange EIR-Contract Amentlment Proposal-Cost Estimate Page 4
City of Ukiah Leonard Charles Associates
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April 1, 2014
Leonard Charles
Leonard Charies and Associates
7 Roble Court
San Anselmo, CA 94960
RE: Proposal for Professional Traffic Engineering Services: Supplemental Analysis and Responses to
City Comments on the Talmage Interchange Environmental impact Report Traffic Impact Study
Dear Mr. Charles:
GHD is pleased to provide this proposal for professional tra�c engineering services for the analysis of
additional scenarios and responding to City comments on the ADEIR transportation chapter.This
proposal is based on our email correspondence.
Introduction and Understanding
This proposal is provided with the following general understanding of the project.
The City and its attorneys have reviewed the ADEIR and have requested some additional analysis of the
project condition with existing traffic volumes. They have also provided comments on the transportation
chapter of the ADEIR and on the alternatives analysis that you would like our assistance in addressing. In
addition, you would like us to calculate and provide an estimate of the increase in pavement or
impermeable surtace area that would result from impiementation of the proposed project.
Professional Engineering Services
Based on the above understanding of the project intent, we propose to provide the following tasks to
complete the requested professional traffic engineering services:
BBSIC $2YV%CBS
The engineering scope of services includes the following elements:
. Level of service analysis of the project condition for the triple left alternative and the"Caltrans"
alternative using the existing 2012 traffic volumes.
• Update the ADEIR transportation chapter to include the LOS results of this additional analysis.
• Update the Traffic Impact Study to include the LOS results of this additional analysis.
. Review and assist in responding to City comments on the ADEIR transportation chapter and
alternatives analysis discussion.
. Provide an estimate of the increase in pavement or impermeable surface area that would result
from implementation of the proposed project.
Scope of Services
The work pertormed will be divided into tasks as described below:
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2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 E santarosa@9hd com W www 9hd com
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1. Additional LOS Analysis
a. GHD will perform additional LOS analysis for the triple left alternative and the"Caltrans"
alternative using the existing 2012 traffic volumes.
2. Update Traffic Study and ADEIR Transportation Chapter
a. GHD will update the Traffic Study and the ADEIR transportation chapter to include the
results of the additional LOS analysis.
3. Address City Comments on ADEIR
a. GHD will assist in responding to City comments on the ADEIR transportation chapter and
alternatives analysis.
Optional Services
The optional engineering scope of services includes the following elements:
. Vehicle queuing analysis for the triple left alternative and the"Caltrans"alternative using the
existing 2012 traffic volumes.
Information to be provided by Client
1. City comments on ADEIR (received).
General Assumptions/Exclusions
This proposal is based on the following assumptions:
1. Efforts exceeding the number of budgeted hours can be provided on a time-and-materials
basis or by negotiated fee.
Proposed Fee
The following is our proposed not-to-exceed time-and-materials fee for the above-described basic scope
of services:
7ask 1 Additional LOS Analysis 53,322
Task 2 Update 7reffic Study and ADEIR Transportation Chapter $1,700
Task 3 Address Citv Comments on ADEIR 5744
Grand Total 55,766
The following is our proposed not-to-exceed time-and-materials fee for the above-described optional
scope of services:
Task 1 Additional Queuin�Analvsis 51,560
Grand Total $1,560
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Schedule
We propose to complete the above scope of services within 3 weeks of receipt of a signed contract
amendment.
We welcome the opportunity to continue working with Leonard Charles and Associates and the City of
Ukiah on this important project Should you have any questions, please do not hesitate to contact me.
Sincerely,
GHD Inc.
���� —
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Matt Kennedy, PE, TE
Project Manager
Attachments:
1. Project Fee Estimate
2. GHD Standard Fee Schedule
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GHD-PROJECT FEE ESTIMATING SHEET
Project Name: Talmage Interchange DEIR Traffic and Transportation Client: Leonard Charles and Associates
Prepared by: Matt Kennedy Date: April 1,2014
Job Number: 8410930
LABOR COSTS FEE COMPUTATION
LABOR CATEGORY> PD Job Mgr. Sr.Traff Graphic WP PA TOTAL *OTHER Sub- TOTAL
Sr.Traffic Eng. Designer HOURS DIRECT con-
RATE> $195 $160 $195 $100 5100 $700 COSTS sultant(s) FEE
TBSk/Itefrl IHr IHr IHr /Hr /Hr IHr
TASK-1.0 Additional lOS Anal sis
1.1 LOS Anal sis 16 1 17 $102 $3,322
12 Queuin Anal sis o tional 8 8 $0 $1,560
SUBTOTAL TASK 1.0 0 0 24 0 0 1 25 $102 $0 $4,882
TASK-2.0 U date TIS and ADEIR Trans Cha ter
2.1 TIS&ADEIR U date 8 2 10 $60 $1,700
SUBTOTAL TASK 2.0 0 8 0 0 0 2 70 $60 $0 $1,700
TASK-3.0 Res ond to Comments
3.1 Res ond to Comments 4 4 $24 $744
SUBTOTALTASK 3.0 0 4 0 0 0 0 4 $24 $0 $744
PROJECT TOTALS 0 12 24 0 0 3 39 $186 $0 $7,326
`OTHER DIRECT COSTS include telephone,mileage,printing,photocopies and other miscellaneous direct ezpenses.
4/1/2014 Page 1
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FEE SCHEDULE - Santa Rosa Office
(Effective July 2013)
Hourlv Rates
Manager $ 210-260
Principal Professional 195-210
Senior Professional 145-195
Professional 90-145
Principal Technical Officer 125-160
Senior Technical Offcer 105-130
Drafter 75-100
Principal Administrative Officer 250-260
Senior Administrative Offcer 110-175
Administrative O�cer 60-110
Senior Service Group Support 120-1 SO
Service Group Support 80-105
Construction Manager 200-215
Senior Site Engineer 135-170
Site Engineer 120-165
Seniorinspector 105-110
Inspector 85-105
Survey 60-100
Employee time will be billed in accordance with the fees listed above.These rates are sub�ect to change on a semi-annual
basis. For other than professional employees,time spent over 8 hours per day,times spend on swing shifts,and time
spent on Saturdays will be charged at 1.5 times the hourly bdling rate.Work on Sundays will be chazged at 2.0 times the
hourly billing rate antl holiday work will be charged at 2.5 times the hourly billing rate.All field personnel charges are portal
to portal. Professional employees will not be charged out a premium charge rates for overtime work.
6cpenses and other similar project related costs are billed out at cost plus 15%.The cost of using equipment and
specialized supplies is billed on the basis of employee hours dedicated to pro�ects.Our rates are:
A. Offce consumables $6.00/hr
B. Environmental DepVConstruction Inspector consumables $1�.00/hr
Q Survey Field consumables $15.00/hr
D. Various Environmental,Construction and Land Surveying equipment At market
Payment for work and expenses is due and payable upon receipt of our invoice.Amounts unpaid thirty(30)days after the
issue date of our invoice shall be assessed a service charge of one and one half(1.5)percent per month.
(') These rates do not appty to forensicrelated services,or to work for which Prevaling Wage obhgaLOns axist tt is the responsibilily of ihe clienl to notity
GHD Inc in vmting rf Prevaling Wage obhgalions are apphcabie,in which case the fees vnll be adlusted proport�onate to the mcreasa in labor cost.