HomeMy WebLinkAboutAnn Baker Landscape Architecture 2014-04-21C Lu- 13 i'-t- i j D
AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES I
Design Professional]
This Agreement, made and entered into this 21st day of April, 2014 ("Effective Date"), by and
between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Ann Baker Landscape
Architecture, a sole proqrietorship, organized and in good standing under the laws of the state of
California, hereinafter referred to as "ConsultanY'.
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services related to Grace Hudson Museum Design and Construction
Documents for the Nature Education Facility Project.
b.Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
c.City and Consultant agree upon the Scope-of-Work attached hereto as Attachment "A", and
Work Schedule attached hereto as Attachment "B", both describing contract provisions for the
project and setting forth the completion dates for the various services to be provided pursuant
to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope-of-Work and shall complete such services by January 30, 2017. If consultanYs
performance is delayed by causes beyond her reasonable control, the time for completion
shall be extended by the number of days her performance is delayed, if Consultant notifies the
Cit in writin of the event or circumstance causing the delay within ten (10) days of that eventY9
lete the work to the Cit 's reasonable satisfaction,or circumstance. Consultant shall comp y
even if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $288,450.75. Labor charges shall be based upon hourly billing
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rates for the various classifications of personnel employed by Consultant to perform the Scope
of Work as set forth in the attached Attachment A, which shall include all indirect costs and i
expenses of every kind or nature, except direct expenses. The direct expenses and the fees
to be charged for same shall be as set forth in Attachment B. Consultant shall complete the
Scope of Work for the not-to-exceed guaranteed maximum, even if actual time and expenses
exceed that amount.
4.2 Chanaes. Should changes in compensation be required because of changes to the Scope-of-
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
Changes to the Scope-of-Work" means different activities than those described in Attachment
A" and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub-contractor Pavment. The use of sub-consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in
Section 4.1.
4.4 Terms of Pavment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 REPRESENTATIONS OF CONSULTANT
5.1 Indeoendent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liabilitv. Without limiting ConsultanYs obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scooe of Insurance
Coverage shall be at least as broad as:
1.Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
Operations Form No. CG 20 37 10 01.
2.ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3.Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4.Errors and Omissions liability insurance appropriate to the consultanYs
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1.General Liabilitv: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2.Automobile Liabilitv: $1,000,000 combined single limit per accident for bodily
injury and property damage.
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3.Worker's Compensation and Emplovers Liabilitv: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4.Errors and Omissions liabilitv: $1,000,000 per claim.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1.General Liabilitv and Automobile Liabilitv Coveraqes
a.The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers,
officials, employees or volunteers.
b.The ConsultanYs insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the ConsultanYs
insurance and shall not contribute with it.
c.Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
d.The ConsultanYs insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2.Worker's Comqensation and Emplovers Liabilitv Coveraae
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from ConsultanYs
performance of the work, pursuant to this Agreement.
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3.Professional Liabilitv Coverape
If written on a claims-made basis, the retroactivity date shall be concurrent to or
before the effective date of this Agreement. Consultant agrees to maintain its
claims made professional liability coverage for two years following substantial
completion of this scope of work or consultant shall provide two year "tail"
coverage to the policy if readily available and affordable at that time.
4.All Coveraqes
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptabilitv of Insurers
Insurance is to be placed with admitted California insurers with an A.M. BesYs rating of
no less than A-for financial strength, AA for long-term credit rating and AMB-1 for
short-term credit rating.
F. Verification of Coveraqe
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub-contractors or sub-consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub-contractor
or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the wiliful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
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Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
costs associated with defending the claim, including, but not limited to, the fees of attorneys, I
investigators, consultants, experts and expert witnesses, and litigation expenses. I
References in this paragraph to City or Consultant, include their officers, employees, agents, i
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownershiq of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the comptetion of ConsultanYs services at no additional cost
to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents
produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant
shall produce the digital format, using software and media approved by City. If the City uses
documents prepared by Consu/tant for a different site or project than the one for which they
are prepared, it will indemnify Consultant, its employees and sub-consultants, for any claim,
expense or liability arising out of such use.
7.2 Goveminq Law. Consultant shall use due professional care to comply with the applicable laws
and regulations of the United States, the State of California, and all local governments having
jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall
be governed by California law and any action arising under or in connection with this
Agreement must be filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Aqreement. This Agreement plus its Attachment(s) and executed Amendments set
forth the entire understanding between the parties.
7.4 Severabilitv. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assiqnment. ConsultanYs services are considered unique and personal. Consultant shall not
assign, transfer, or sub-contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
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Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
subject to off-set for any direct or consequential damages City may incur as a result of
ConsultanYs breach of contract.
7.9 Duplicate Oripinals. This Agreement may be executed in duplicate originals, each bearing the
original signature of the parties. When so signed, each such document shall be admissible in
administrative or judicial proceedings as proof of the terms of the Agreement between the
parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH ANN BAKER LANDSCAPE ARCHITECTURE
DEPT. OF COMMUNITY SERVICES ATTN: ANN BAKER
300 SEMINARY AVENUE 1016 MCNEAR AVENUE
UKIAH, CALIFORNIA 95482-5400 PETALUMA, CA 94952
9.0 SIGNATURES
IN WITNESS WHEREOF e parties have executed this Agreement the Effective Date:
CONSULTANT
BY:
Da e
PRINTNAME: ' --
IRS IDN Number
CITY OF UKIAH
BY: //' _ . l=-Gt l'G"—--t—
Date
CITY MANAGER
ATTEST
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ATTACHMENT "A" I
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Ann Baker Landscape Architecture
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Grace Hudson Museum Nature Education
Scope of Work
Project Understanding and Approach
The following scope of work describes the tasks and deliverables the Consultant Team
Consultants") will follow to complete the construction documents for the Museum's
Nature Education Project ("The ProjecY'). The goal of the workshops and preliminary
design submittal is to bring architectural and engineering design up to speed and get
everyone fully understanding the project and working together in an fast and efficient
way. The next step is to develop a strong 50% plan set and cost opinion in order to
make good decisions about what the budget will afford and what are the strongest
ways we are delivering the project's goals and learning experiences. From there it is a
step by step steady process of design improvement to develop a detailed set of con-
struction documents from the 75% set to the bid set. During this process, we will de-
velop an approach to phasing construction as this will be reflected in the bid docu-
ments. Bidding and permitting services complete the tasks of project permitting and
assisting the City in putting the project out to public bid, conducting a bid walk and re-
sponding to bidder questions.
TASK A PREPARE 50% PLANS AND DETAILS
Subtask A.01 Project Kick-Off Mtg
Consultants will meet by conference call with the Client Representatives ("ClienY') to
review the project development to date and to review the project program, scope and
schedule.
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Deliverables: Meeting Minutes, Project Schedule, Preliminary Program Document
Subtask A 02 Hydrolog Research and Geotechnical Investigations for Soil
Characteristics and Percolation Rate
Engineering Consultants will conduct background research for the project area consist-
ing of: preliminary analysis of site hydrology including infiltration rates, onsite flow
analysis, well potential, and initial storm water, rainwater, and grey water feature sizing.
Consultant will conduct site investigations and research to prepare a short letter report
addressing the necessary geotechnical design parameters for the proposed new struc-
tures and walkways. The letter will also address the site soil characteristics and avail-
able potential for infiltrating site-generated storm-water.
Deliverables: Preliminary Hydrology Memorandum with the elements listed above, Ge-
otechnical Report, Percolation Rate Analysis
Subtask A 03 Architectural Design Workshoq
Consultants will conduct an full day onsite workshop with Client and key stakeholders
focusing on developing initial schematic designs and sketches for the outdoor re-
stroom, outdoor kitchen, and shade structure elements. Toward the end of the work-
shop consultants will present their initial ideas to Client for feedback and direction.
Deliverables: Workshop Drawings and Sketches, Client Review Mtg. Notes
Subtask A 04 Civil and Landscape Design Workshoo
Consultants will conduct a half day onsite workshop with Client and key stakeholders
focusing on landscape water features and grading concepts. Topics will include:
storm-water gardens, greywater recycling system and rainwater harvesting. Toward the
end of the workshop consultants will present their initial ideas to Client for feedback I
and direction.
Deliverables: Workshop Drawings and Sketches, Client Review Mtg. Notes
Subtask A 05 Interpretive and Landsca e Des n Workshoo
Consultants will conduct a full day onsite workshop with Client and key stakeholders to
review deliverables from earlier workshops and refine interpretive plan elements by fo-
cusing on developing the design of gathering and interpretive areas ( for example
Salmon Running, Choice Pt., All Our Relations). Consultants will mark out the current
garden design to "ground truth" the spatial layout and make adjustments. Toward the
end of the workshop consultants will present their initial ideas to Client for feedback
and direction.
Deliverables: Workshop Drawings and Sketches, Client Review Mtg. Notes
Subtask A 06 Architectural Preliminary Designs and Sketches
The Architectural team will develop and refine the workshop ideas and sketches as di-
rected by Museum Staff and the Prime Consultant into a series of hand or cad drawn
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sketches that illustrate the various structures and indicate the structures' size and ma-
terial options.
Deliverables: Preliminary Designs and Sketches of Architectural Elements.
Subtask A 07 Engineering Preliminary Desic ns and Sketches
The Civil and Hydrological Engineering team will develop and refine the workshop
plans and sketches as directed by Museum Staff and the Prime Consultant to include
preliminary grading, drainage, storm-water bmp sizing and utility locations.
Deliverables: Preliminary Grading, Drainage, BMP Sizing and Utility Plan Drawings and
Sketches
Subtask A.08 Interpretive DD Submittal
Consultants will coordinate design updates and information with the Interpretive De-
signer, Alchemy of Design, and facilitate the Interpretive Designer's complete DD Sub-
mittal.
Deliverables: Meeting Agendas, Meeting Minutes, Details Sketches, Interpretive DD
Submittal (by Alchemy)
Subtask A 09 Landsca e Plans Sketches and Illustrations
The Landscape Architectural team will develop and refine the workshop ideas and
sketches as directed by Museum Staff and the Prime Consultant into a series of hand
or cad drawn sketches that illustrate the character and layout of the various landscape
areas and elements in plan and section view, and indicate the construction approach
and material options.
Deliverables: Landscape Plans, Sketches and Illustrations
Subtask A 10 Full Team Preliminary Plans Review Workshoo
The Consultant Team will meet on site to review all Preliminary Plan Submittals with
Client and coordinate the next phase of design development.
Deliverables: Coordinated Red-Lined Plans, Meeting Minutes and Action Items
Subtask A 11 50% Plans Details and Materials Packet
Consultants will development 50% Plans, Details and Materials Packets based on
Client Feedback on the Preliminary Plan submittals.
Deliverables: 50% Plans, Details and Materials
Subtask A.12 50% Plans Presentation to Client
Consultants will present the 50% plans, sketches and material packets via conference
call to Client.
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Deliverables: Meeting Agendas, Meeting Minutes, Email Communications
Subtask A 13 50% Cost Opinion
Consultants will coordinate a 50% Cost Opinion for all known project elements except
Interpretive Design elements.
Deliverable: 50% Cost Opinion
Subtask A 14 Project Coordination + Weekly Team Leader Mtps.
Prime Consultant will organize and conduct a weekly on site project meeting with
Client and all needed subconsultants who will participate in person or by video confer-
ence to review progress to date, make design decisions, and outline next steps. As
directed by Client, Prime Consultant will coordinate the proposed design workshops
and project design development activities with identified stakeholder individuals and
groups, and include them in follow up design development steps as needed. This task
is proposed as Time and Materials Not to Exceed.
Deliverables: Meeting Agendas and Minute, Stakeholder Coordination
TASK B PREPARE CONSTRUCTION DOCUMENTS
Subtask B 01 CD Preparation Kick-Off Mta.
Consultants will conduct an online CD preparation Kick - Off Meeting focused on con-
veying the prioritization of elements for inclusion in the CD set based on written Client
feedback regarding the 50% Plans, Sketches, Materials and Cost Opinion.
Deliverables: Meeting Agenda and Meeting Minutes, Red-Lined Plans
Subtask B.02 Submit 75% Plans and Details
Consultants will create a set of 75% construction plans and details illustrating project
improvements in plan and section.
Deliverables: 75% CAD drawn plans and sections
Subtask B 03 75% Set Review & Coordination Meetina
Consultants will meet on site to review the 75% set with Client and will review and co-
ordinate with other consultants' plans and details.
Deliverables: Meeting Agenda and Meeting Notes, Redlines
Subtask B.04 Submit 90% Plans and Details
Consultants will create a set of 90% construction plans and details illustrating project
improvements in plan and section.
Deliverables: 90% CAD drawn plans and sections
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task B.05 Submit 90% Cost O inionSubp
Consultants will develop a revised Opinion of Probable Costs in coordination with the
90% construction plans and details submittal.
Deliverable: 90% Opinion of Probable Cost
Subtask B.06 90% Set Review & Coordination Meetina
Consultants will meet on site to review the 90% set and Cost Opinion with Client and
will review and coordinate with other consultants' plans and details. i
Deliverables: Meeting Agenda and Meeting Notes, Redlines
Subtask B 07 Submit 100% Plan Check Plans and Details
Consultants will create permit set construction plans and details.
Deliverables: Plan Check Plan Set
Subtask 8.08 Stormwater Infrastructure SWPP Plan
Consultants will develop a SWPP Plan for the project area that will address the storm-
water discharge for this phase of the project.
Deliverables: SWPP Plan
B.09 Submit Bid Set CDS with Pro ect + Technical Specifications
Consultants will develop a bid ready set of construction documents with general and
technical specifications.
Deliverables: Bid Set Plans, General and Technical Specifications
Subtask B 10 Bidding Assistance and Permittina
Consultants will assist in preparing the bid sheet, preparing addenda, responding to
RFIs, and conducting a pre-bid walk for Contractors. This task is proposed as Time
and Materials Not to Exceed.
Deliverables: Bid Sheet, Addenda, RFIs, Bid Walk Agenda
Subtask B 11 P ect Coordination -Weekly Team Leader Mtas.
Consultants will coordinate the project team through construction document develop-
ment, assemble deliverables, and conduct weekly meetings. This task is proposed as
Time and Materials Not to Exceed.
Deliverables: Meeting Agendas and Minutes with action items.
Subtask B 12 City Council Mt c and Presentation
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Consultants will present the project to the City Council at a time to be determined by
Client.
Deliverables: Powerpoint presentation, Agenda, Discussion Points Memo
Optional Task C Museum Renovations
Subtask C 01 Schematic Design of Museum Community Room Doors. Windows. and
Shade Structure
Consultants will provide schematic design concepts for renovating the Community
room doors and windows, and for the shade structure overhanging the space outside
the community room. Consultants will review these designs with the client and incor-
porate one round of feedback into revised schematic designs This is a time and mate-
rials not to exceed task so Consultants will proceed as directed by Client within the
budget provided. If needed and upon ClienYs request, Consultants will develop a more
detailed scope of work to create bid ready documents based upon the approved
schematic design plans.
Deliverables: Schematic Designs, Revised Schematic Designs
Subtask C.02 Schematic Design of Museum Main Entry Area
Consultants will develop a schematic plan for renovating the Museum's main entry
plaza paving and planting areas and develop preliminary plantings and materials into a
reference image packet. Consultants will review these designs with the client and in-
corporate one round of feedback into revised schematic designs This is a time and
materials not to exceed task so Consultants will proceed as directed by Client within
the budget provided. If needed and upon Client's request, Consultants will develop a
more detailed scope of work to create bid ready documents based upon the approved
schematic design plans.
Deliverables: Entry plaza Schematic Plan, Revised Schematic Plan, Materials and
Plants Reference Packet.
Subtask C.03 Well Yield Analysis
Based on preliminary investigations, Consultants may recommend a well yield analysis
be conducted to determine well feasibility.
Deliverable: Well Yield Analysis
Client Responsibilities
The Client agrees to the following:
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1. Project Communications: Designate ClienYs project manager through whom all di-
rection to the Prime Consultant, Ann Baker Landscape Architecture ("ABLA"), will
be communicated. Communication to all other project team members should eit-
her be through ABLA or copying ABLA on all communications.
2. Written Client Feedback: Client will provide written comments in response to each
Consultant deliverable within two weeks that will be the basis of the next iteration
of work on the design.
3. Client Written Approval of Major Submittals: Client will provide written approval of
the major deliverables: 50%, 75%, 90%, and 100%/Bid Set Documents.
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Value Engineering and Redesign: Significant redesign of project features and/or de- (,
tails after Client approval, whether for value engineering or other purposes, will re-
quire an additional services amendment to cover the cost of additional design w '"i
work.
Limitations and Exclusions on Scope of Services
S ecific Exclusions from this Scope of Work:
Hazardous Materials Investigations and Remediation
Environmental Impact Reports and Supplemental or Supporting Studies
Surveying Services
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