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Home My WebLink About2014-03-19 CC Minutes CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 19, 2014 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on March 19, 2014, having been legally noticed on March 14, 2014. Mayor Baldwin called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Steve Scalmanini, Douglas F. Crane, Benj Thomas, Vice Mayor Mary Anne Landis, and Mayor Phil Baldwin. Staff Present: Jane Chambers, City Manager; Darcy Vaughn, Pro Tem City Attorney; and Kristine Lawler, City Clerk. COUNCILMEMBER THOMAS MADE AN ANNOUNCEMENT AND REQUESTED A MOMENT OF SILENCE IN OBSERVANCE OF THE PASSING OF DEPUTY SHERIFF RICKY DEL FIORENTINO. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of March 5, 2014, Regular Meeting. Motion/Second: Crane/Thomas to approve the minutes of March 5, 2014, a Regular Meeting, as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. I COUNCILMEMBER SCALMANIN/ARRIVED AT 6:02 P.M. I � 6. RIGHT TO APPEAL DECISION II 7. CONSENT CALENDAR II Staff Comment: Rick Seanor, Deputy Director Public Works and Jarod Thiele, Public Works Project Analyst. a. Report of Disbursements for the Month of February, 2014 - Finance Department. b. Report of Acquisition of Professional Services (COU No. 1314-013) from Alpha Analytical I Laboratories, Inc. for Quarterly Water Sampling and Completion of Chemical Examination Reports for the Ukiah Landfill - Public Works Department. c. Report of Acquisition of Professional Consulting Services (COU No. 1314-185) from Rau and Associates, Inc. for Preparation of Landfill Financial Assurance Documents - Public Works Department. , Page 1 of 6 — -- - - — I City Council Minutes for March 19; 2014, Continued: Page 2 of 6 d. Award Professional Services Agreement (COU No. 1314-187) to Green Valley Consulting I Engineers for the Design of Approximately 1250 Feet of Sewer Main on North State Street in the Amount of $21,305 — Public Works Department. e. Approval of Amendment to Contract (COU No. 1213-123-A1) with GHD for Professional Services to Amend the Report of Waste Discharge for the Master Reclamation Permit at the Waste Water Treatment Plant in the Amount of $46,710 — Public Works Department. f. Authorize the Director of Public Works / City Engineer to Execute a Change Order in the Amount not to Exceed $28,600.50 for Oak Manor Trail, Specification No. 14-02 — Public Works Department. i g. Notification of Purchase of Services (COU No. 1314-132) for the Repair of a 16" Fairbanks- I Morse Pump for the Influent Pump Station at the Waste Water Treatment Plant — Public ' Works Department. h. Notification of Purchase of Services (COU No. 1314-132) in the Amount of $10,430 and Approval of Amendment to Contract #1314132 (COU No. 1314-132 A1) in the Amount of $26,194.93 for the Repair of Fairbanks-Morse 10-Inch Vtsh Pump at the Wastewater Treatment Plant —Public Works Department. i. Consideration and Approval of Amendment to Water Supply Agreement (COU No. 1314- 188) — City Attorney. j. Consideration and Approval of Retainer Agreement (COU No. 1314-189) with Remy Moose Manley, LLP to Represent the City in Law Suit Challenging Costco EIR — City Attorney. Motion/Second: Crane/Landis to approve Consent Calendar Items 7a-j, as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Public Comment: Peter Good and Mike Peterson (a.k.a. Davie Crockett). 9. COUNCIL REPORTS Presenter: Mayor Baldwin. I ' 10. CITY MANAGER/CITY CLERK REPORTS Presenter: Jane Chambers, City Manager. 11. PUBLIC HEARINGS (6:15 PM) a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the ' Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the Dilapidated Palace Hotel Structure Located at 272 North State Street — Planning and Community Development Department. Presenter: Charley Stump, Planning and Community Development Director. PUBLIC HEARING WAS CONTINUED AT 6:16 P.M. FROM FEBRUARY 19, 2014. City Council Minutes for March 19, 2014, Continued: Page 3 of 6 Property Representatives: Eladia Laines, Union Properties, Inc. President and Norman Hudson, Contractor. Public Comment: Bob Scaglioni, Air Quality Management District; Mike Peterson (a.k.a. Davie Crockett); and Peter Good. MotionlSecond: Landis/Crane to continue the public hearing to a date certain of April 16, 2014. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. b. Approval of Application to Demolish a Structure Over 50 Years Old Located at 108 Echo Way (Formally 400 Park Blvd.) —P/anning and Community Development Department. ' COUNC/LMEMBER THOMAS RECUSED HIMSELF. Presenter: Charley Stump, Planning and Community Development Director. PUBLIC HEAR/NG WAS OPENED AT 6:31 P.M. Public Comment: Susan Knopf. PUBL/C HEAR/NG WAS CLOSED AT 6:32 P.M. ' Motion/Second: Landis/Scalmanini to find that the structure, located at 108 Echo Way (formally j 400 Park Blvd.), does not meet the City Code criteria for historic or architectural significance, and ' therefore to approve the demolition permit. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: Thomas. 12. UNFINISHED BUSINESS a. Discussion and Consideration of Three Redwood Trees on City Property (South School Street) —Administration. Presenter: Sage Sangiacomo, Assistant City Managec I Public Comment: Robert Werra; Dennis O'Brien; Estelle Clifton; Susan Knopf; Peter Good; Don Burgess; and K.C. Meadows, Ukiah Daily Joumal. Motion by Councilmember Scalmanini, Seconded by Mayor Baldwin to direct the city attorney to draft an agreement with the Ukiah Daily Journal for the sale or lease of the trees that includes up to 2 million dollars in liability for each occurrence, and to insure that the improvement restoration plan is in place within 3 months. I Upon further discussion and consideration, Councilmember Sca/manini withdrew his motion. Council Consensus to direct the City Attorney to draft a legal document to address the trees that will remain, and to direct staff to go ahead and remove tree number #3 (southern-most tree), dead � limb the other two trees; and bring back a time schedule from the Ukiah Daily Journal in which they plan to implement the nine recommendations listed in Dan McKenna's, December 27, 2013, I Arboricultural Consultation Report. I b. Introduction of Ordinance Amending Chapter 9, Division 5 of the Ukiah City Code to City Council Minutes for March 19, 2014, Continued: Page 4 of 6 Include Restaurants in the Ban on Carry-Out Plastic Bags —Administration. Presenter: Charley Stump, Planning and Community Development Director. MotionlSecond: Landis/Crane to introduce the ordinance by title only. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. City Clerk, Kristine Lawler, read the ordinance title. Public Comment: Mike Sweeney, Mendocino County Solid Waste Management Authority Director. MotionlSecond: Landis/Crane to introduce an ordinance amending chapter 9, division 5 of the i Ukiah City Code to include restaurants in the ban on carry-out plastic bags. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. c. Award Professional Services Agreement to Ann Baker Landscape Architecture for Development of Plans and Specifications for Grace Hudson Museum Nature Education Project, Funded by Prop 84 Grant— Community Services. Presenters: Sherrie Smith-Ferri, Museum Director and Mary Horger, Purchasing Supervisor. Staff Comment: Sage Sangiacomo, Assistant City Manager. Motion/Second: Crane/Landis to award professional services agreement (COU No. 1314-190) to Ann Baker Landscape Architecture for Development of Plans and Specifications for Grace Hudson Project in an amount not to exceed $288,450.75. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Authorize a New Memorandum of Understanding Between the City of Ukiah Police Department and the Ukiah Unified School for Reimbursement of School Resource Officer (SRO) Activities — Police Department. Presenter: Chief Chris Dewey, Police Chief. Motion/Second: Crane/Landis to authorize a new Memorandum of Understanding (COU No. 1314-190) between the City of Ukiah Police Department and the Ukiah Unified School District for reimbursement of School Resource Officer (SRO) activities. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. I ABSTAIN: None. b. Discussion and Possible Action Regarding Council Board, Committee, and Commission Appointments; and the Consolidating and Sunsetting of Various Committees/Ad Hocs — City Clerk Department. Presenter: Jane Chambers, City Manager and Mayor Baldwin. I Council Consensus to disband the Public Safety Ad Hoc Committee, to update the name of the � City Council Minutes for March 19, 2014, Continued: Page 5 of 6 Ukiah Valley Fire District Proposal Review to the Ukiah Valley Fire District Merger/Contract, and to make the following position modifications: Mendocino Council of Governments (MCOG), Alternate - Councilmember Scalmanini inland Water and Power Commission (IWPC), Alternate— Councilmember Scalmanini Mendocino Solid Waste Management Authority (MSWMA), Alternate — Councilmember Scalmanini Mendocino Youth Project JPA Board of Directors, Director— Councilmember Scalmanini Russian River Watershed Association — Councilmember Scalmanini Economic Development 8 Financing Corp (EDFC) — Councilmember Scalmanini Ukiah Unified School District Committee, Liason — Mayor Baldwin Russian River Flood Control District, Liason — Mayor Baldwin c. Discussion and Possible Adoption of Resolution Making Appointments of Planning Commission Members — City Clerk Department. Presenter: Kristine Lawler, City Clerk. Nomination by Councilmember Crane, seconded by Landis to approve Michael Wetzel to serve as a Commissioner on the Planning Commission, term expiring in December 2016. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. Nomination by Councilmember Scalmanini,seconded by Thomas to approve Judy Pruden to serve as a Commissioner on the Planning Commission, term expiring in December 2016. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. Motion/Second: Landis/Crane to approving the Resolution (2014-09) approving Michael Whetzel i and Judy Pruden as Commissioners on the Planning Commission, terms ending in December 2016. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. d. Report of Permanent Vacancy of the Council Appointed Member on the Civil Service Board and Possible Adoption of Resolution to Fill the Vacancy with Recommended Appointment— Human Resources/Risk Management. Presenter: Melody Harris, Human Resources/Risk Management Director. Motion/Second: Crane/Landis to adopt Resolution (2014-10) approving the appointment of Mr. Jim Andersen to the Civil Service Board. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. RECESS: 8:37— 8.'43 P.M. e. Adopt Resolution Authorizing City Manager to Execute Long-Term Layoff Agreement I to Lay Off the City's Participation Percentage of the California-Oregon Transmission Project (COPT) Effective July 1, 2014, for a Term of 25 Years, with an Optional 5 Year Extension — E/ectric Utilities Department (EUD). Presenter. Councilmember Crane. Motion/Second: Crane/Landis to adopt a Resolution (2014-11) that authorizes the City Manager I City Council Minutes for March 19 2014, Continued: Page 6 of 6 to execute the attached Agreement (COU No. 1314-192). Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. f. Fiscal Year 2013-2014 General Fund Mid-Year Report— Finance Department. Presenter: Karen Scalabrini, Finance Director. Staff Comment: Jane Chambers, City Manager and Sage Sangiacomo, Assistant City Manager. 14. CLOSED SESSION a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Electric Unit I b. Conference with Leqal Counsel — Existinq Litictation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior Court Case No. SCUK-CVC-13-63024 c. Conference with Real Propertv Neaotiators IS54956.8) Property: APN Nos. 002-121-20-00, 002-121-21-00, 002-121-22-00 and 002-121-23-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: Robert Gitlin Under Negotiation: Price & Terms d. Conference with Real Proqertv Neaotiators (554956.81 Property: APN Nos. 002-101-19, 20 & 21 Negotiator: Jane Chambers, City Manager Negotiating Parties: Rural Communities Housing Development Corporation (RCHDC) and City of Ukiah Under Negotiation: Price & Terms No action was taken on Closed Session Items. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:37 p.m. r . � ! � � � ; ;� �.� � � � GG' Kristine Lawler, City Clerk I