HomeMy WebLinkAboutpcm_04142010 1 CITY OF UKIAH PLANNING COMMISSION
2 April 14, 2010
3 Minutes
4
5 COMMISSIONERS PRESENT COMMISSIONERS ABSENT
6 Anne Molgaard, Vice Chair Judy Pruden, Chair
7 Linda Helland
8 Linda Sanders
9 Mike Whetzel
10
11 STAFF PRESENT OTHERS PRESENT
12 Kim Jordan, Senior Planner Listed below, Respectively
13 Jennifer Faso, Associate Planner
14 Cathy Elawadly, Recording Secretary
15
16 1. CALL TO ORDER
17 The regular meeting of the City of Ukiah Planning Commission was called to order by
18 Vice Chair Molgaard at 6:00 p.m. in the Council Chambers of the Ukiah Civic Center, 300 Seminary
19 Avenue, Ukiah, California.
20
21 2. ROLL CALL
22
23 3. PLEDGE OF ALLEGIANCE
24
25 4. SITE VISIT VERIFICATION - Planning Commission confirmed site visit for agenda item 9A.
26
27 5. APPROVAL OF MINUTES— February 24, 2010 8� March 24, 2010
28 Commission corrections for March 24, 2010:
29 Page 14, line 3, sentence should end with a question mark.
30 Page 15, Line 18, sentence to read, `We want healthy and safe housing for all residents.'
31
32 M/S Helland/Sanders to approve February 24, 2010 minutes, as submitted and March 24, 2010 minutes,
33 as amended. Motion carried (4-0).
34
35 6. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS- None.
36
37 7. APPEAL PROCESS —Vice Chair Molgaard read the appeal process. For matters heard at this
38 meeting, the final date for appeal is April 26, 2010.
39
40 8. VERIFICATION OF NOTICE- Item 9A was properly noticed in accordance with the UMC.
41
42 9. PUBLIC HEARING
43 9A. Eagle Distributing Site Development Permit No. 10-04-SDP-PC. Request for approval of a
44 Major Site Development Permit for an addition to the existing Eagle Distributing building located
45 at 975 Mazoni Street, APN 002-010-11.
46
47 Staff presented the staff report and noted in addition to the proposed expansion to the east end of the
48 existing warehouse, staff has included Condition of Approval 3b that requires four trees to the site to
49 provide for additional screening and coverage for the parking lot in the following locations:
50 • 2 trees- Lawn area north east of the existing building.
51 • 1 tree- Lawn are at the far north end of the property adjacent to the driveway and gate.
52 • 1 tree—North end of the lawn located behind the sidewalk.
53
54 PUBLIC HEARING OPENED: 6:08 p.m.
55
MINUTES OF THE PLANNING COMMISSION April 14, 2010
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1 George Rau, Civil Engineer and Project applicant: He and the business owners agree with the staff
2 report and the project findings and conditions. He welcomes questions by the Commission.
3
4 Commissioner Helland asked if the applicant would be amenable to adding three more trees with
5 irrigation.
6
7 Charlie Head, Business owner:
8 • Concerned with placement location since there are many trees on the site, particularly in the rear
9 of the existing building to the east.
10 • Trees should not interfere with electric lines, parking and on-site circulation and/or impede
11 operations.
12 • The height of the tree species at maturity should be a consideration.
13
14 Commission discussion/comments:
15 • Placement and size of the trees are an important consideration. The trees should not interfere
16 with the line of sight for the freight trucks and that clear visibility should be maintained at all times
17 as a safety precaution.
18 • Recommended using the same tree species as currently exist on site for consistency purposes.
19 • Emphasized the importance of maintaining safety with regard to tree placement/height issues on-
20 site.
21 • Whether the addition to the warehouse would be a problem with on-site circulation since
22 vehicles/trucks would no longer be able to drive around the rear of this building.
23 • There are some `blank spots' along the eastern treeline.
24 • Had no questions or issues with the proposed addition to the warehouse.
25 • Attachment 1, Finding 5c, line 43 should read, `Landscaping shall be required per condition of
26 approval 3b to provide additional screening from the street and provide coverage for the paved
27 area.
28 • The applicants consult with staff concerning the variety of trees and placement.
29
30 Charlie Head:
31 • Having the ability to go around the rear of the warehouse to access other portions of the facility
32 would not be a problem and he explained how trucks enter, load freight, and exit the site.
33 • Supports the Commission's recommendation to add more trees.
34
35 Commission consensus:
36 • Total of 8 trees to be planted: 4 trees as proposed by staff, 2 trees to fill in the tree line at the rear
37 of the site, and 2 trees with the location at the discretion of staff and the applicant with irrigation.
38 • Modify Condition of Approval No. 3b to reflect the additional trees recommended by the
39 Commission.
40
41 PUBLIC HEARING CLOSED: 6:23 p.m.
42
43 M/S Whetzel/Sanders to approve Major Site Development No. 10-04-SDP-PC with Findings 1-6 and
44 Conditions of Approval 1-24 with modification to condition of approval 3b to reflect the additional trees
45 proposed by the Commission. Motion carried (4-0).
46
47 SITE DEVELOPMENT FINDINGS TO ALLOW
48 5,650 SQUARE FOOT ADDITION TO AN EXISTING WAREHOUSE LOCATED AT
49 975 MAZZONI STREET, APN 002-010-11
50
51 The following findings are supported by and based on information contained in this staff report, the
52 application materials and documentation, and the public record.
53
54 1. See"General Plan" under staff analysis above.
55
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1 2. The proposed project, as conditioned, is consistent with the uses allowed in the Manufacturing
2 (M) zoning district pursuant to Section 9111 which allows storage establishments and light and
3 heavy industrial/manufacturing uses.
4
5 3. The proposed project, as conditioned, is consistent with the development standards of the
6 Manufacturing zoning district in that the proposed addition is consistent with the height and
7 setback requirements of the district.
8
9 4. The zoning ordinance parking standards require 28 parking vehicle parking spaces as noted in
10 the staff report. Based on the plans submitted, date stamped February 17, 2010, 33 vehicle
11 spaces including two accessible spaces are shown therefore the project is consistent with parking
12 standards. Per Condition of Approval 3a one bike rack is required.
13
14 5. The proposed project, as conditioned, is consistent with the following specific findings required
15 pursuant to Zoning Ordinance Section 9263(E) in order to approve a site development permit.
16
17 a. The proposed project site is currently developed and has a sidewalk and two existing
18 driveways. The proposed addition will be located at the rear of the existing building and will
19 not change the current pedestrian or vehicular traffic pattern. Therefore the project will not
20 create a hazardous or inconvenient vehicular or pedestrian traffic pattern.
21
22 b. The accessibility of the existing off-street parking and driveways will not change as a result of
23 the proposed addition therefore no hazardous or inconvenient conditions will be created on
24 adjacent streets.
25
26 c. The site contains limited landscaping which was required with the original site development
27 permit. Landscaping shall be required per condition of approval 3a to provide additional
28 screening from the street and provide coverage for the paved area.
29
30 d. The proposed addition will be located in the rear of the building and therefore will not restrict
31 or cut out light and air on the property or on adjacent properties. Furthermore the proposed
32 addition is a continuation of an existing allowed use and as such will not hinder the
33 development or future use of industrial buildings in the neighborhood.
34
35 e. The site is not located in or adjacent to a residential zoning district.
36
37 f. The site is located in an industrial/manufacturing area developed with an existing
38 office/warehouse building and parking area, no water courses, wildlife, wildlife habitat,
39 floodway or flood plain or other environmentally sensitive areas are present.
40
41 g. The proposed addition is located at the rear of the building and will be consistent in design
42 and materials to the existing building. Furthermore the addition will not be visible from the
43 street.
44
45 6. The proposed project, as conditioned, is exempt from the provisions of the California
46 Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Class 1(e)(2) ,
47 that consists of projects that involve additions to existing structures provided that the addition will
48 not result in an increase of more than 10,000 square feet; the project is located in an area where
49 all public services and facilities are available and the project site is not located in an
50 environmentally sensitive area. The exemption is based on the following:
51
52 a. The total square footage of the addition is 5,650 square feet.
53
54 b. The project is not located within an environmentally sensitive area in that the site is
55 located in an urban area that includes a variety of industrial uses. The site is developed
56 with a building that is currently used and will continue to be used for offices/warehouse
MINUTES OF THE PLANNING COMMISSION April 14, 2010
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1 and associated parking areas and landscaping. No water courses, wildlife, wildlife
2 habitat, floodway or flood plain or other environmentally sensitive areas are present. No
3 trees will be removed as a result of the addition furthermore the addition will not encroach
4 into the dripline of the existing trees.
5
6 c. The project site is located in an area where all public services and facilities are available.
7
8 SITE DEVELOPMENT PERMIT CONDITIONS OF APPROVAL TO ALLOW
9 5,650 SQUARE FOOT ADDITION TO AN EXISTING WAREHOUSE LOCATED AT
10 975 MAZZONI STREET, APN 002-010-11
11
12
13 1. Approval is granted for the 5,650 square foot addition to the existing warehouse located at 975
14 Mazzoni Street as shown on the plans submitted to the Planning Department and date stamped
15 February 17, 2010 except as modified by the following conditions of approval.
16
17 2. On plans submitted for building permit these conditions of approval shall be included as notes on
18 the first sheet.
19
20 3. Plans submitted for building permit shall include the following and are subject to staff review and
21 approval:
22
23 a. Details and location of one bike rack. An inverted U style bike rack is required.
24
25 b. Landscape plans that show the addition of eight (8)trees with irrigation as follows:
26 ■ two (2) in the lawn area northeast of the existing building;
27 ■ one (1) in the lawn area at the far north end of the property adjacent to the driveway
28 and the gate;
29 ■ one (1)tree at the north end of the lawn located behind the sidewalk; and
30 ■ two (2)trees to fill-in the tree line located at the rear of the site and two (2) additional
31 trees in location(s)to be determined by the applicant and staff(from the Planning
32 Commission).
33
34 c. Location of protective tree fencing for the existing trees located at the rear of the
35 property. The fencing is to ensure that construction of the project does not result in
36 damage to the existing trees. Protective fencing shall be metal, a minimum of 5-feet in
37 height, and secured with in-ground posts and located 5 feet outside of the dripline of the
38 trees to be protected.
39
40 4. Required protective tree fencing in Condition of Approval 3c shall be installed prior to issuance of
41 grading/building permit and shall remain in place for the duration of the project.
42
43 5. To ensure the continued protection of the existing trees planted along the rear property line, there
44 shall be no vehicle circulation around the rear of the building except for emergency vehicles.
45
46 From the Buildinq Official (David Willouqhbv)
47
48 6. The total construction cost of the addition will exceed $126,784.66 therefore all requirements for
49 accessibility in the entire existing building shall comply with the requirements of Division I for new
50 buildings.
51
52 7. A soils investigation report will be required.
53
54 8. Since the structure is considered as one building and the office portion is type VB construction,
55 then the entire building is considered type VB construction.
56
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1 9. If the east wall of the addition is less than 30 feet from the property line then the exterior wall will
2 need to be built as a one hour fire resistive wall and a parapet or other means of roof/ceiling
3 protection will be required.
4
5 10. Provide the occupancy with building permit submittal.
6
7 From the Fire Marshal (Chuck Yates�
8
9 11. The sprinkler system will need modifications, which may include relocation of the inspector test
10 drain. Sprinklers must be throughout; consider the use of an anti-freeze system, or nitrogen filled
11 heads (due to freeze protection).
12
13 12. The northeastern and southeastern corners of the site must remain clear during and after
14 construction for fire apparatus.
15
16 From the Department of Public Works ( Ben Kaqeyama )
17
18 13. All areas of circulation shall be paved with a minimum of 2" of AC on 6" of Base, concrete, or
19 other suitable all-weather surface approved by the City Engineer. This includes the proposed
20 driveways and parking areas. If heavy truck traffic is anticipated from the solid waste company,
21 delivery trucks, or other heavy vehicles, the pavement section should be calculated appropriately
22 to ensure that it can withstand the loading.
23
24 14. If the building permit value of work exceeds $101,180, or the proposed improvements create the
25 net addition of two or more plumbing fixtures units to the building, the existing sanitary sewer
26 lateral shall be tested in accordance with City of Ukiah Ordinance No. 1105, and repaired or
27 replaced if required.
28
29 15. If the building permit value is equal to or greater than one-third of the value of the existing
30 structure, curb, gutter, sidewalk, and street trees, along the subject property street frontage, shall
31 be installed or repaired if needed, pursuant to Section 9181 of the Ukiah City Code. This may
32 include upgrades of existing sidewalk to meet current ADA standards.
33
34 16. Any work within the public right-of-way shall be performed by a licensed and properly insured
35 contractor. The contractor shall obtain an encroachment permit for work within this area or
36 otherwise affecting this area. Encroachment permit fee shall be $45 plus 3% of estimated
37 construction costs.
38
39 Standard Citv Requirement
40
41 17. Construction hours are limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Saturday.
42
43 18. The property owner shall obtain and maintain any permit or approval required by law, regulation,
44 specification or ordinance of the City of Ukiah and other Local, State, or Federal agencies as
45 applicable. All construction shall comply with all fire, building, electric, plumbing, occupancy, and
46 structural laws, regulations, and ordinances in effect at the time the Building Permit is approved
47 and issued.
48
49 19. All conditions of approval that do not contain specific completion periods shall be completed prior
50 to building permit final.
51
52 20. Building, Grading or other required Permits shall be issued within two years after the effective
53 date of the Site Development Permit, or the discretionary actions granted by the permit shall
54 expire. In the event the required Permits cannot be issued within the stipulated period from the
55 project approval date, a one year extension may be granted by the Director of Planning if no new
56 circumstances affect the project which otherwise would render the original approval inappropriate
MINUTES OF THE PLANNING COMMISSION April 14, 2010
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1 or illegal. It is the applicanYs responsibility in such cases to propose the one-year extension to
2 the Planning Department prior to the two-year expiration date.
3
4 21. Except as otherwise specifically noted, the Site Development Permit shall be granted only for the
5 specific purposes stated in the action approving the Site Development Permit and shall not be
6 construed as eliminating or modifying any building, use, or zone requirements except to such
7 specific purposes.
8
9 22. The approved Site Development Permit may be revoked through the City's revocation process if
10 the approved project related to the Site Development Permit is not being conducted in
11 compliance with the stipulations and conditions of approval; or if the project is not established
12 within two years of the effective date of approval; or if the established land use for which the
13 permit was granted has ceased or has been suspended for twenty four(24) consecutive months.
14
15 23. No permit or entitlement shall be deemed effective unless and until all fees and charges
16 applicable to this application and these conditions of approval have been paid in full.
17
18 24. This approval is contingent upon agreement of the applicant and property owner and their agents,
19 successors and heirs to defend, indemnify, release and hold harmless the City, its agents,
20 officers, attorneys, employees, boards and commissions from any claim, action or proceeding
21 brought against any of the foregoing individuals or entities, the purpose of which is to attack, set
22 aside, void or annul the approval of this application. This indemnification shall include, but not be
23 limited to, damages, costs, expenses, attorney fees or expert witness fees that may be asserted
24 by any person or entity, including the applicant, arising out of or in connection with the City's
25 action on this application, whether or not there is concurrent passive or active negligence on the
26 part of the City. If, for any reason any portion of this indemnification agreement is held to be void
27 or unenforceable by a court of competent jurisdiction, the remainder of the agreement shall
28 remain in full force and effect.
29
30 10. PLANNING DIRECTOR'S REPORT
31 Senior Planner Jordan reported on upcoming Commission agenda items to include projects, further
32 discussion of the DZC, Housing Element, zoning ordinance matters, and other documents requiring
33 review, as well as Zoning Administrator project updates.
34
35 11. PLANNING COMMISSIONERS' REPORTS
36 Commissioner Whetzel reported on his attendance at the Planners' Institute in Monterey noting it to be
37 highly informative, particularly with regard to such topics as CEQA requirements, EIR documents and
38 other relative planning project documents/requirements.
39
40 Commissioner Sanders asked about an updated calendar concerning continued discussion of the DZC
41 sections.
42
43 12. ADJOURNMENT
44 There being no further business, the meeting adjourned at 6:34 p.m.
45
46 Anne Molgaard, Vice Chair
47
48 Cathy Elawadly, Recording Secretary
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