HomeMy WebLinkAbout2014-02-05 Packet - Without 12b AttachmentsPage 1 of 3
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
February 5, 2014
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation - Mar ch: Women’s History Month, 31st Annual Women’s History Celebration.
b. Presentation by Janet Pauli on the Eel River Diversion.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of January 15, 2014, Regular Meeting.
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Approval of Notice of Completion for Grace Hudson Weed Eradication Project,
Specification Number 13-09, Funded by Prop 84 Nature Education Grant.
b. Adoption of Resolution Approving Comprehensive Memoranda of Understanding Documents
for the Miscellaneous, Water Utilities/Mechanics, and Police Officers’ Association Bargaining
Units.
c. Authorize Contract Award to Dell for Upgrades to the City’s Private Cloud Storage System
in the Amount of $114,718.84 Plus Applicable Taxes and Freight.
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d. Award Professional Consulting Services Agreement to LACO Associates for Preparation of
Plans, Specifications, Estimate and Easement Documents for Oak Manor Trail.
e. Approve Safe Routes to School Plan.
f. Negotiation and Authorization to Award a Not To Exceed Professional Services Agreement
in the Amount of $48,000 to Gates and Associates for Preparation of the Perkins Street
Gateway Streetscape Study and Approve Budget Amendment.
g. Award Professional Services Agreement to Schaaf & Wheeler Consulting Civil Engineers
for Preparation of Storm Drain Maintenance and Rehabilitation Study and Approve Budget
Amendment.
h. Approve Budget Amendment and Award Professional Consulting Services Agreement to
GHD, Inc. for Clay Street Grade Crossing CPUC Application and Coordination.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a. Discussion and Consideration of Three Redwood Trees in the Public Right of Way on South
School Street.
b. Approval to Proceed with Development of Proposed Two Year Interim Agreement Between
the City of Ukiah and Ukiah Valley Fire District for Provision of Fire Safety Services.
13. NEW BUSINESS
a. Award of Contract for Construction of Oak Manor Trail, Specification No. 14-02.
b. Review and Approve Request for Proposal for the 2015 Water and Waste Water Rate
Study.
c. Discussion and Possible Approval to Schedule Adoption of Resolution Granting Consent to
Inclusion of Land Within the Territorial Jurisdiction of the City of the County of Mendocino
Community Facilities District 2012-1 (Clean Energy).
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Electric and Management Units
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b. Conference with Legal Counsel – Pending Litigation
UVSD v. Ukiah, Mendocino County Superior Court Case No. SCUK-CVC-13-6302
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court Case No. SCUK-CVC-13-63024
d. Conference with Real Property Negotiators (§54956.8)
Property: APN Nos. 002-121-20-00, 002-121-21-00, 002-121-22-00 and 002-121-23-00
Negotiator: Jane Chambers, City Manager
Negotiating Parties: Robert Gitlin
Under Negotiation: Price & Terms
e. Conference with Real Property Negotiators (§54956.8)
Property: APN Nos. 002-101-19, 20 & 21
Negotiator: Jane Chambers, City Manager
Negotiating Parties: Rural Communities Housing
Development Corporation (RCHDC) and City of Ukiah
Under Negotiation: Price & Terms
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary
Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda
was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300
Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 31st day of January, 2014.
Kristine Lawler, City Clerk
Agenda Item 5a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
January 15, 2014
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on January 15, 2014, having been legally noticed on
January 10, 2014. Mayor Baldwin called the meeting to order at 6:00 p.m. Roll was taken with the
following Councilmembers Present: Steve Scalmanini, Douglas F. Crane, Benj Thomas, Vice
Mayor Mary Anne Landis, and Mayor Phil Baldwin. Staff Present: Jane Chambers, City Manager;
David Rapport, City Attorney; and Kristine Lawler, City Clerk.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Presentation by Mark Ferguson with Remif.
Presenters: Melody Harris, Human Resources/Risk Management Director and Mark Ferguson,
Remif General Manager.
b. Report on Food Waste Program by Julie Price.
Presenters: Tim Eriksen, Public Works Director and Julie Price, Ukiah Waste Solutions.
Public Comment: Martin Mileck, Cold Creek Compost.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of December 18, 2013, Regular Meeting.
Motion/Second: Crane/Landis to approve the minutes of December 18, 2013, a Regular Meeting,
as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas,
Landis, and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of December, 2013 – Finance Department.
b. Adoption of Resolution (2014-01) Approving City of Ukiah Qualified Contractors’ List for
2014 – City Clerk Department.
c. Adoption of Resolution (2014-02) Amending Appendix to Conflict of Interest Code – City
Clerk Department.
d. Adopt Ordinance Amending the Airport Industrial Park Planned Development – Planning
and Community Development Department.
City Council Minutes for January 15, 2014, Continued: Page 2 of 4
ORDINANCE NO. 1146
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE
AIRPORT INDUSTRIAL PARK PLANNED DEVELOPMENT
e. Adoption of Resolution (2014-03) Approving an Application for Proposition 1c Housing-
Related Parks Program Grant – Community Services Department.
f. Report of Contractual Staffing Services for Implementation of Utility Billing Module –
Administration.
g. Consideration of Governance Changes to Remif Joint Powers Authority (JPA) By-Laws –
Human Resources/Risk Management Department.
h. Approval of an Exclusive Negotiating Agreement (COU NO. 1314-167) with Petaluma
Ecumenical Properties, a California Nonprofit Public Benefit Corporation, for a Low and
Moderate Senior Housing Development on the Former Ukiah Redevelopment Agency’s
Cleveland Lane Property – Community Services Department.
Motion/Second: Crane/Lands to approve Consent Calendar Items 7a - h, as submitted. Motion
carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin.
NOES: None. ABSENT: None. ABSTAIN: None.
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Presenters: J. R. Rose and (unidentified man.)
9. COUNCIL REPORTS
Presenters: Councilmembers Crane, Thomas, and Landis.
10. CITY MANAGER/CITY CLERK REPORTS
Presenter: Jane Chambers, City Manager.
11. PUBLIC HEARINGS (6:15 PM)
a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the
Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the
Dilapidated Palace Hotel Structure Located at 272 North State Street – Planning and
Community Development Department.
Presenters: Charlie Stump, Planning and Community Development Director; Councilmember
Landis; Eladia Laines, Owner; and Norman Hudson.
Motion/Second: Landis/Crane to continue the public hearing to a date certain of February 19,
2014. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Thomas, Landis,
and Baldwin. NOES: None. ABSENT: None. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Status of the Ukiah Landfill Closure – Public Works.
Presenter: Tim Eriksen, Public Works Director.
City Council Minutes for January 15, 2014, Continued: Page 3 of 4
13. NEW BUSINESS
a. Award Purchase of a Replacement Utility Bed Truck for the Parks Department to
Downtown Ford Sales in the Amount of $28,695.00 and Approve the Corresponding
Budget Amendment in the Amount of $28,695.00 – Community Services Department.
Presenters: Sage Sangiacomo, Assistant City Manager and Jarrod Meyer, Acting Parks
Supervisor.
Motion/Second: Crane/Thomas to award purchase of a new service truck for the parks
department to Ukiah Ford in the amount of $28,695 and approve the corresponding budget
amendment in the amount in the same amount. Motion carried by the following roll call votes:
AYES: Scalmanini, Crane, Thomas, Landis, and Baldwin. NOES: None. ABSENT: None.
ABSTAIN: None.
b. Discussion and Approval of FY 2014/15 Budget Development Schedule –
Administration.
Presenter: Jane Chambers, City Manager.
Council Consensus to move Budget Workshop dates to the second week in June.
c. Discussion Regarding Water Outlook for Summer 2014 – Public Works Department.
Presenter: Tim Eriksen, Public Works Director.
Public Comment: Mike Sweeney.
Council Consensus to direct staff to respond to the County’s letter based on the feedback from
the discussion.
RECESS: 9.12 - 9:20 P.M.
d. Review and Comment on Request for Proposal for Well #4 Rehabilitation Project –
Public Works Department.
Presenter: Tim Eriksen, Public Works Director.
Council Consensus to direct staff to use RFP for the rehabilitation of both Well #4 and
exploration/development of an alternative well site.
e. Live Demonstration of Tyler Technology, Munis System – Verbal Report – Finance
Department.
Presenter: Ian Roth, Assistant Finance Director.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 10:13 P.M.
City Council Minutes for January 15, 2014, Continued: Page 4 of 4
14. CLOSED SESSION
a. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Electric Unit
b. Conference with Legal Counsel – Anticipated Litigation
Initiation of litigation pursuant Government Code Section 54956.9(d)(4) (1 case)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court Case No. SCUK-CVC-13-63024
d. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
No reportable action was taken on Closed Session items.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 11:00 p.m.
________________________________
Kristine Lawler, City Clerk