HomeMy WebLinkAbout2013-11-20 Packet (2)Page 1 of 3
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 20, 2013
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of November 6, 2013, Regular Meeting.
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Report of Disbursements for the Month of October, 2013.
b. Adoption of Ordinance Amending Portions of Division 3, Chapter 1 of the Ukiah City Code
Pertaining to the Adoption of the Building Codes and Amendments Thereof.
c. Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc. for
Quarterly Water Sampling, Completion of Chemical Examination Reports, and Soil Testing
for the Landfill Pond Assessment for the Ukiah Landfill.
d. Adoption of an Ordinance Amending the 2013 California Fire Code.
e. Award Professional Services Agreement to Alta Planning + Design for Preparation of a
Bicycle and Pedestrian Master Plan and Approve Budget Amendment.
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f. Report of Acquisition of Professional Consulting Services from Rau and Associates, Inc. for
Design of ADA Sidewalk Ramps and Parking Spaces at Ukiah Civic Center and Anton
Stadium Parking Lot.
g. Approve Change in Location for Processing Recyclables.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the
Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the
Dilapidated Palace Hotel Structure Located at 272 North State Street.
b. Public Hearing to Consider Adoption of Ordinance to Set New Water Connection Fees.
12. UNFINISHED BUSINESS
a. Adopt Ordinance Amending the Official Zoning Map for the City of Ukiah Establishing
Planned Development Zoning (PD-R3) and a Precise Development Plan for 312 Ford
Street, Ukiah.
b. Consideration and Possible Council Approval of Resolution Establishing Financial
Management Policies.
13. NEW BUSINESS
a. Authorize Four Additional Police Officer Positions and an Additional Community Service
Officer Position within the Fiscal Year 2013-14 Budget.
b. Discussion and Consideration of the Potential Removal of Three Redwood Trees in the
Public Right of Way on South School Street.
c. Adoption of Resolution Appointing Christopher John Watt to the Paths, Open Space, and
Creeks Commission.
d. Consideration and Approval of Letter to Ukiah Valley Sanitation District Requesting
Approval of 2013-14 Sewer System Budget.
e. Approval of Updated Renewable Energy Resource Procurement Plan and Adopt Resolution
(Plan Per Senate Bill 1x 2) (EUD).
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f. Consideration and Approval of Special Counsel Retainer Agreement with Boutin-Jones.
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Electric Unit
b. Conference with Legal Counsel – Anticipated Litigation
Initiation of litigation pursuant Government Code Section 54956.9(d)(4) (1 case)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court Case No. SCUK-CVC-13-63024
d. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
e. Conference with Real Property Negotiators (§54956.8)
Property: APN 001-030-03
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and James and Anne Nix
Under Negotiation: Price & Terms
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials
related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available
for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during
normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue,
Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 15th day of November, 2013.
Kristine Lawler, City Clerk
Agenda Item 5a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 6, 2013
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on November 6, 2013, having been legally noticed on
November 1, 2013. Mayor Crane called the meeting to order at 6:04 p.m. Roll was taken with the
following Councilmembers Present: Mary Anne Landis, Vice Mayor Phil Baldwin, and Mayor
Douglas F. Crane. Absent by Prearrangement: Benj Thomas. Staff Present: Jane Chambers,
City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Introduction of New Employees – Dustin Malanga, Recreation Coordinator; Denise
Olmstead, Part-Time Human Resources Assistant; Heather Payne, Accounting
Assistant; and Candice Rasmason, Customer Service Representative II – Various
Departments.
Presenters: Sage Sangiacomo, Assistant City Manager; Stephanie Young, Recreation Supervisor;
Melody Harris, Human Resources Director; Ian Roth, Assistant Financial Director; and Jan Newell,
Finance Controller.
Public Comment: Dustin Malanga, Recreation Coordinator; Denise Olmstead, Part-Time Human
Resources Assistant; and Candice Rasmason, Customer Service Representative II.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of October 16, 2013, Regular Meeting.
b. Minutes of October 30, 2013, Special Meeting.
Motion/Second: Landis/Baldwin to approve the minutes of October 16, 2013, a Regular Meeting,
and October 30, a Special Meeting as submitted. Motion carried by the following roll call votes:
AYES: Landis, Baldwin, and Crane. NOES: None. ABSENT: Thomas. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Approval of Notice of Completion for Slurry Seal of Local Streets, Specification No. 13-03 –
Public Works.
b. Notification to City Council of the Acquisition of Professional Services from Merritt Smith
Consulting (COU 1314-135) for Services Related to the Preparation of a Mixing Zone Work
Plan for Compliance with the Waste Water Treatment Plant NPDES Permit in the Amount
of $14,190 – Public Works.
City Council Minutes for November 6, 2013, Continued: Page 2 of 4
c. Notification of Professional Services Contract (COU 1314-148), Not to Exceed $20,000, for
Completion of Short-Term Financial Projects Necessary to Produce New FY 2014/15
Budget Document and Related Financial Information – Administration.
d. Notification to City Council of the Acquisition of Professional Services (COU 1314-154)
from Northern California Power Association (NCPA) Related to the Various Transactions to
Purchase Energy as Needed – Electric Utility Department.
Motion/Second: Landis/Baldwin to approve Consent Calendar Items 7a - d, as submitted. Motion
carried by the following roll call votes: AYES: Landis, Baldwin, and Crane. NOES: None. ABSENT:
Thomas. ABSTAIN: None.
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Presenters: Majken Rasmussen, Rylie Loflin, Haylie Arnerich, and Ma-Kayla Hunter.
9. COUNCIL REPORTS
Presenter: Vice Mayor Baldwin.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters: Jane Chambers, City Manager.
11. PUBLIC HEARINGS
12. UNFINISHED BUSINESS
a. Adopt Ordinance Amending the Official Zoning Map for The City of Ukiah
Establishing Planned Development Zoning (PD-R3) and a Precise Development Plan
for 312 Ford Street, Ukiah – Planning and Community Development Department.
Presenter: Charley Stump, Planning and Community Development Department Director.
Council Consensus to continue this item to the November 20, 2013, City Council meeting.
13. NEW BUSINESS
a. Authorization of Contract for Parking Citation Processing Services from Data Ticket,
Inc. – Police Department.
Presenter: Chris Dewey, Chief of Police.
Motion/Second: Landis/Baldwin to authorize the department to seek sole source services (COU
1314-153) from Data Ticket, Inc., for Parking and Code Enforcement Citation Processing Services
for a period of five years, with 2 optional one-year extensions. Motion carried by the following roll
call votes: AYES: Landis, Baldwin, and Crane. NOES: None. ABSENT: Thomas. ABSTAIN: None.
12. UNFINISHED BUSINESS - Continued
b. Authorize Execution of Amendment to the Agreement with GHD Inc. in an Amount
not to Exceed $27,068 for Additional Work for the Northwestern Pacific Rail Trail
Phase 1 Construction Documents – Public Works Department.
Presenters: Tim Eriksen, Public Works Director and Ben Kageyama, Senior Civil Engineer.
City Council Minutes for November 6, 2013, Continued: Page 3 of 4
Public Comment: Susan Knopf.
Motion/Second: Baldwin/Landis to authorize execution of amendment to the agreement (COU
1213-144-A1) with GHD Inc., in an amount not to exceed $27,068, for additional work for the
Northwestern Pacific Rail Trail Phase 1 construction documents. Motion carried by the following
roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None.
ABSTAIN: None.
13. NEW BUSINESS - Continued
b. Consideration and Possible Council Approval of Resolution Establishing Financial
Management Policies – Finance Department.
Presenters: Jane Chambers, City Manager and Jim McAdler, Interim Financial Director.
Consensus of the Council directs staff to bring back this item with discussed revisions to the
November 20, 2013, meeting.
c. Introduction of an Ordinance Amending Portions of Division 3, Chapter 1 of the
Ukiah City Code Pertaining to the Adoption of the Building Codes and Amendments
Thereof – Planning and Community Development Department.
Presenters: Charley Stump, Planning and Community Development Department Director and
David Willoughby, Building Official.
Motion/Second: Landis/Baldwin to introduce the Ordinance by title only. Motion carried by the
following roll call votes: AYES: Landis, Baldwin, and Crane. NOES: None. ABSENT: Thomas.
ABSTAIN: None.
City Clerk, Kristine Lawler, read the ordinance title.
Motion/Second: Baldwin/Landis to introduce an Ordinance amending portions of Division 3,
Chapter 1 of the Ukiah City Code, pertaining to the adoption of the building codes and
amendments thereof. Motion carried by the following roll call votes: AYES: Landis, Baldwin, and
Crane. NOES: None. ABSENT: Thomas. ABSTAIN: None.
d. Discussion and Introduction of an Ordinance Amending the 2013 California Fire
Code, and Adoption of a Resolution of the City of Ukiah Establishing Findings of
Fact and Need for Modifications to the State Building Standards Code Because of
Local Conditions – Fire Department.
Presenters: Charley Stump, Planning and Community Development Department Director and
David Willoughby, Building Official.
Motion/Second: Landis/Baldwin to introduce the Ordinance by title only. Motion carried by the
following roll call votes: AYES: Landis, Baldwin, and Crane. NOES: None. ABSENT: Thomas.
ABSTAIN: None.
City Clerk, Kristine Lawler, read the ordinance title.
Motion/Second: Landis/Baldwin to introduce a Fire Prevention Code Ordinance, to adopt the 2013
Edition of the California Fire Code, including additions and amendments thereto to address local
conditions. Motion carried by the following roll call votes: AYES: Landis, Baldwin, and Crane.
NOES: None. ABSENT: Thomas. ABSTAIN: None.
City Council Minutes for November 6, 2013, Continued: Page 4 of 4
Motion/Second: Landis/Baldwin to adopt a Resolution (2013-27) of the City of Ukiah establishing
findings of fact and need for changes or modifications to the State Building Standards Code
because of local conditions. Motion carried by the following roll call votes: AYES: Landis, Baldwin,
and Crane. NOES: None. ABSENT: Thomas. ABSTAIN: None.
e. Consideration of Letter to Senator Padilla Regarding SB 405 – Administration.
Presenter: Councilmember Landis.
Motion/Second: Baldwin/Landis to approve the letter to Senator Padilla regarding SB 405, and
direct the City Clerk to send the letter to Senator Padilla and Cc list. Motion carried by the
following roll call votes: AYES: Landis, Baldwin, and Crane. NOES: None. ABSENT: Thomas.
ABSTAIN: None.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:03 P.M.
14. CLOSED SESSION
a. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Electric and Fire Units
b. Conference with Legal Counsel – Existing Litigation
(Subdivision (a) of Gov’t Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
No reportable action was taken.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:00 p.m.
________________________________
Kristine Lawler, City Clerk