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Home My WebLink About2013-10-02 CC Minutes _ CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 October 2, 2013 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on October 2, 2013, having been legally noticed on September 27, 2013. Mayor Crane called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor pouglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS � a. MCOG Presentation of Preferred Scenario for the Vision Mendocino 2030 Project. I Presenters: Nephele Barret and Bruce Brubaker of Mendocino Council of Governments (MCOG). Consensus of the Council directs MCOG representatives to consider incorporating easy access connections from the City of Ukiah to Mendocino College as a priority in their Blueprint Plan. 4. PETITIONS AND COMMUNICATIONS ' 5. APPROVAL OF MINUTES I a. Minutes of September 18, 2013, Regular Meeting. Motion/Second: Landis/Thomas to approve the minutes of September 18, 2013, a Regular Meeting as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION ' 7. CONSENT CALENDAR 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 9. COUNCIL REPORTS Presenters: Councilmember Thomas, Mayor Crane, and Councilmember Landis. Mayor Crane and Councilmember Thomas Directive to staff to provide financial data relative to I expenditures for fire and public safety to the period dating back to two years before the passage of Measure S. Data is to be in a graph form that provides scaled visual representation with all reasonable detail of all the components of cost, including those funds which come back for the use of the general government services. Page 1 of 4 City Council Minutes for October 2, 2013. Continued: Page 2 of 4 �� Mayor Crane and Councilmember Landis Directive to staff to agendize a letter, to be written by � Councilmember Landis to the appropriate officials, regarding an interim location in Ukiah for the refurbished mural from the old post office. 10. CITY MANAGER/CITY CLERK REPORTS Presenter: Guy Mills, Project and Grant Administrator. 11. PUBLIC HEARINGS a. Public Hearing to Consider Adoption of Ordinance to Set New Water Connection Fees — Public Works Department. Presenter: Rick Seanor, Public Works Deputy Director. (PUBLIC HEARING WAS CONTINUED FROM AUGUST 7, 2013) Motion/Second: LandislThomas to continue the public hearing to a date certain of November 20, 2013. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. , 12. UNFINISHED BUSINESS a. Discussion and Possible Action Regarding Council Board, Committee, and Commission Appointments; Possible Appointments of Two Ad/Hoc Committees for � the Study of Feasible Alternatives for Street Infrastructure Maintenance and Improvement, and for Rate Studies for Water and Wastewater Utilities; Sunsetting of Various Committees/Ad Hocs; and Procedure for Newly Elected Member to Take Assignments Once Seated —Administration. Presenter: Jane Chambers, City Manager. Public Comment: Steve Scalmanini. Consensus of the Council approves the attached Council Commission/Committee Assignment List, and approves the disbandment of the following Ad Hoc Committees: Water Reclamation, , After-Action Review, City Manager Performance Contract, and Museum. Motion/Second: Landis/Baldwin to approve the formation and appointments of the following two Ad Hoc Committees: Mayor Crane and Councilmember Landis for the Study of Feasible Alternatives for Street Infrastructure Maintenance and Improvement, and Mayor Crane and Councilmember Thomas for the Rate Studies for Water and Wastewater Utilities. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Adoption of Resolution Making Appointment to the Paths, Open Space, and Creeks Commission — City Clerk Department Presenter: Councilmember Landis. f City Counc�l nn�-,_��_,�� T-,r O�s - �� ' �_`: - G�age 3 of 4 Motion/Second: Landis/Baldwin to adopt resolution (2013-24) appointing Deborah Edelman as a I City Limits Representative on the Paths, Open Space, and Creeks Commission, finishing the I unexpired term of Hannah Bird. Motion carried by the following roll call votes: AYES: Landis, I Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. � 12. UNFINISHED BUSINESS - Continued II b. Approval of Agenda for Joint City/County Tax Sharing Meeting, Presentation by Staff of Background Information, and Discussion of Indexing Formula —Administration Presenters: Jane Chambers, City Manager; Sage Sangiacomo, Assistant City Manager; and Guy Mills, Project and Grant Administrator. Public Comment: Charley Stump, Planning and Community Development Director and John McCowen, 2n° District County Supervisor. Mayor Directive to City Clerk to include the attached statement regarding indexing in the meeting record. Motion/Second: Landis/Thomas to appoint Mayor Crane and Councilmember Baldwin to the Tax Sharing Ad Hoc committee. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS - Continued b. Adopt Resolution Renewing the Delegation of the City Manager and/or the Electric Utility Director to Approve Power Purchases for the City Pursuant to the Ukiah- NCPA's Market Purchase Program (MPP) Agreement and Authorize the City Manager and Electric Utility Director to Manage the Energy Attributes for Carbon and Renewable Energy Credits to Meet State Compliance Obligations and Maximize the Value to the City's Rate Payers — Electric Utility Department Presenter: Mel Grandi, Electric Utilities Director. i, Motion/Second: Landis/Thomas to adopt two Resolutions (2013-25 and 2013-26) delegating City II Manager and Electric Utility Director the authority to approve power purchases pursuant to the I Market Purchase Program Agreement for up to 110% of Ukiah's electric power requirements; and approve and negotiate purchases and sales of bundled energy attributes for carbon and renewable energy credits (RECs) not to exceed 100% of Ukiah's needs, requiring approval of City Manager and the Electric Utility Director for carbon and bundled REC sales transactions. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. RECESS: 9:03— 9:07 P.M. c. Approve Leonard Charles and Associates Scope of Work for the Preparation of an Environmental Impact Report for the Talmage Road-Highway 101 Interchange Southbound Ramps Realignment Project and Direct the City Manager to Execute a Professional Services Agreement— Planning and Community Development Department. Presenter: Charley Stump, Planning and Community Development Director. I I City Council Minutes for Octoi�er 2, 2013. Con;iruee Page a of �l Motion/Second: Baldwin/Landis to approve Leonard Charles and Associates scope of work for the preparation of an environmental impact report for the Talmage Road-Highway 101 interchange southbound ramps realignment project City Manager to execute the contract (CC 1314-133). Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:10 P.M. 14. CLOSED SESSION a. Conference with Labor Neqotiator(§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Electric Unit b. Conference With Leqal Counsel —Anticipated Litiqation Significant exposure to litigation pursuant to Gov't Code Section 54956.9 (e)(2)—(5), inclusive (1 case) c. Conference With Leqal Counsel — Existinq Litiqation Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT `1362029 d. Conference with Leqal Counsel — Existinq Litiqation (Subdivision (a) of Gov't Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) e. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms No reportable action was taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 10:10 p.m. i i �' _ ' —1 6 : i , ��, i .. G; Kristine Lawler, City Clerk 2013 COUNCIL COMMISSION/COMMITTEE ASSIGNMENTS Approved January 16, 2013 COMMITTEE MTG DATEITIME LOCATION MAILING COMMITTEE FUNCTION ASSIGNED TO . ADDRESSICONTACT City Selection Committee Called as required by BOS Conf. Room 501 C/O: BOS Makes appointments to LAFCO and ihe Clerk of ihe Low Gap Rd. Rm. 501 Low Gap, Rm Airport Land Use Commission Mayo� Board 1090, Ukiah '1090 Ukiah,CA 95482 Economic Development& 1st Thursday of Location varies Executive Director Multi-agency co-op for economic Financing Corp.(EDFC) month.2:00-4:00 63'I South Orchard, development and business loan program Landis p.m. Ukiah, CA 95482 /Altemate 467-5953 , Exploretion w/City Hauler of As needed Ukiah City Manager's Office Solid Waste Disposal 300 Seminary Ave. Alternatives Ukiah.CA 95482 LandislCrane 463-6213 Greater Ukiah Chamber of 3rd Wednesday of 200 S.School Street, 200 S.School Street, To represent and set policy for Chamber Thomas , Commerce Liaison month,9�.00 a.m. Ukiah Ukiah, CA 95482 and area businesses. ex oKcio 462-4705 LandislAlternate Investment Oversight Varies Civic Center,300 CMO Reviews City investments, policies, and Committee Seminary Ave., Ukiah 300 Seminary Ave. strategies Crane Ukiah.CA 95482 ' Library Advisory Board 3rd Thursday of Various Mendo County Ukiah County Librery Review library policy and activfties Thomas month, 1:00 p.m. Libraries 463-4491 Landi5lAltemate Main Street Program Board 1st Thursday of 200 S. School Street, 200 S. School St. Develops activities for downtown Thomas of Directors month,8:00 a.m. Ukiah Ukiah.CA 95482 economic development program ex o�cio 463-6729 LandislAlternate � Mendocino Council of 1st Monday of Civic Center, Executive Direcror Plan and allocate State funding, Governments(MCOG) month, 130 p.m. 300 Seminary Ave., 367 N. State Street, transportation, infrastructure and project Thomas Ukiah Suite 206 County wide. /Alternate Ukiah, CA 95482 463-1859 Mendocino County Airport as needed BOS Conf. Room 50� Formulation and adoption of a Land Use Commission Low Gap Rd. Rm. comprehensive land use plan that 1090, Ukiah provides for the orderly growth and None from Ukiah protection of the public health, safety and Council currently welfare within the planning area of each ublic use ai ort within the Coun � Mendocino County Inland 2nd Thursday of Civic Center IWPC Staff Develops coordination for water resources Water and Power month,7:00 p.m. 300 Seminary Ave. 425 Talmage and current water rights: Potter Valley Thomas Commission Conf. Room 5 Ukiah, CA 95482 project-Eel River Diversion Baldwin/Alternate 391-7574 Mendocino County Local 1st Monday of Civic Center 300 Executive Director Required by legislation-planning spheres (Landis to be Area Formation month, 10�A0 a.m. Seminary Ave., Ukiah 200 S.School Street, of inFluence,annexation.service areas. recommended at Commission(LAFCO) Suite 2 and special distric�s Mayors meeting) � Ukiah, CA 95482 463-4470 Holly Madrigal Willits IAlternate � COMMITTEE MTG DATEITIME LOCATION MAILING COMMITTEE FUNCTION ASSIGNED TO ADDRESS/CONTACT Mendocino Solid Waste 2nd Wednesday of Willits Solid Waste Director County-wide Solid Waste JPA � Mgmt.Authority(MSWMA) every other month, PO Box 123 Landis 9�00 a.m. Ukiah, CA 95482 BaldwinlAlternate 468-9710 Mendocino Transit 2nd Thursday of Altemating locations Executive Director County-wide bus transpiration issues and Authority(MTA)Board of month,afternoon 241 Plant Road funding Thomas Directors Ukiah, CA 95482 BaldwinlAlternate 462-1422 Mendocino Youth Project JPA Board of Directors BaldwinlDewey Northem California Power 4th Thursday of Roseville, CA Denise Dow Pool of public utilities for electric Agency(NCPA) month,9:00 a.m. 651 Commerce Drive generation and dispatch Crane Roseville, CA 95678 ThomaslAlternate 916-78�-4202 Public Advisory As needed Ukiah City Manager's Office Crene �� (Courthouse) 300 Seminary Ave. Ukiah, CA 95482 Landi5lAltemdte Russian River Watershed 4th Thursday of Windsor Town Hall City Managers Office Consider issues related to Russian river- Association month,9:00 a.m. 300 Seminary Ave. plans projects and funding requests Landis Ukiah, CA 95482 BaldwinlAltemate 462-6213 Sun House Guild ex officio 2nd Tuesday of Sun House, 431 S.Main Street Support and expand Grace Hudson liaison month,4-6 p.m. 431 S.Main St. Ukiah, CA 95482 Museum Thomas Ukiah 463-6213 � Transmission Agency of Every other month Roseville,CA PO Box 15'129 Pool of public utilities to manage CA-OR Northem California(TANC) starting V2007 3rd Sacramento CA 95851 project electric transmission lines Thomas/Public Wednesday after 1st 916-652-1673 Utility Director Monda Ukiah Players Theater Board of Directors Sangiacomo 2013 AD HOC COMMITTEE ASSIGNMENTS i COMMITTEE MTG DATE/TIME LOCATION MAIL NG COMMITTEE FUNCTION ASSIGNED TO ADDRESS/CONTACT Community Development Comersion LandislCrane I - - - �- ---- -- COMMITTEE MTG DATEITIME LOCATION MAILING COMMITTEE FUNCTION ASSIGNED TO ADDRESSICONTACT Electric Rates Crane/Thomas Palace Hotel LandislCrane Public Safety As needed Ukiah Public Safety Office 300 Seminary Ave. Ukiah, CA 95482 BaldwinlThomas 463-6213 Rate Studies for Water and Wastewater Utilities CranelThomas Sales Tax Sharing as needed Ukiah City Manager's Office Sales Tax Sharing Discussions with 300 Seminary Ave. County of Mendocino Ukiah, CA 95482 CranelBaldwin 463-6213 Strategic Planning CrenelBaldwin Study of Feasible Alternatives for Street ' InfrasVUCture Maintenance CranelLandis UVFD Proposal Review Thomas/Crane � , UVSD Govemance City Manager's Office 300 Seminary Ave. Ukiah. CA 95482 BaldwinlLandis 463-6213 Waste Stream Use Exploration LandislCrane CITY REPRESENTATION: UVSD Budget Dispute Baldwin L— ___. ._ __. . _ . _ .. . ..— . ._ _ . _ ._._ I i I � ' MEE7INGREIATEDCORRESpONDENCE � M[ETINGDATE: (O�d��3 ITEM: l.�b , Disr.ibution:((�Original roC!erk) �CC�GU�CA.�P�QLkp��E❑ Indexing as a tool to help maintain a level playing field for City/County sales tax sharing. Since the founding of our national currency federal monetary policy has yielded a seemingly never ending dedine in the value of the dollar, commonly called inflation,more accurately it is devaluation ;� another form of taxation. To cope with the devaluation of the dollar many contracts include periodic adjustments based upon on some index or combination of indexes that track the prices or costs of various "baskets" of goods and/or services in various markets over time. In the case of the city and county sharing sales tax above a base amount generated by increased tax revenue from existing and/or new businesses it seems prudentto annually adjust the base amount with Ithe intent of canceling the skewing that would result without indexing. Hypothetically,say the base year establishes the threshold amount for sales tax sharing as$1,000,000 so I the amount of Sharable Sales Tax(SST) is the amount in excess of the base$1,000,000. Projecting a 2% � compound annual increase in sales tax revenue: , The 1"year of revenue increase the subjec[tax is$1,020,000, so $20,000 of SST. In year 2 of revenue increase the tax is$1,040,400 so SST of$40,400. In year 3 51,061,208 so SST of$61,208. In year 4$1,082,240 so SST is$82,240. In year 5 51,104,080 so SST of$104,080. If[here were no change in the value of the dollar in the life of the agreement all of the increase in the , revenue would be SST to be distributed according to the sharing ratio. But if the dollar devaluation were 2qo compounded for those 5 years there would be nothing to share since no actual increase in value had occurred. I ' It is extremely unlikely the value of or rate of decay of the dollar will be constant so indexing the base, I year over year to deal with that reality is crucial to any tax sharing agreement. Respectfully submitted, �� '� �.� Douglas F rane ' Mayor 130930 � il II � �I I I