HomeMy WebLinkAbout2013-11-06 PacketPage 1 of 4
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 6, 2013
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Introduction of New Employees – Dustin Malanga, Recreation Coordinator; Denise
Olmstead, Part-Time Human Resources Assistant; Heather Payne, Accounting Assistant;
and Candice Rasmason, Customer Service Representative II.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of October 16, 2013, Regular Meeting.
b. Minutes of October 30, 2013, Special Meeting.
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a
court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety
days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which
event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on
the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning
Commission recommendations.
a. Approval of Notice of Completion for Slurry Seal of Local Streets, Specification No. 13-
03.
b. Notification to City Council of the Acquisition of Professional Services from Merritt Smith
Consulting for Services Related to the Preparation of a Mixing Zone Work Plan for
Compliance with the Waste Water Treatment Plant NPDES Permit in the Amount of
$14,190.
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c. Notification of Professional Services Contract, Not to Exceed $20,000, for Completion of
Short-Term Financial Projects Necessary to Produce New FY 2014/15 Budget Document
and Related Financial Information.
d. Notification to City Council of the Acquisition of Professional Services from Northern
California Power Association (NCPA) Related to the Various Transactions to Purchase
Energy as Needed (EUD).
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to
be taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a. Adopt Ordinance Amending the Official Zoning Map for The City of Ukiah Establishing
Planned Development Zoning (PD-R3) and a Precise Development Plan for 312 Ford
Street, Ukiah.
b. Authorize Execution of Amendment to the Agreement with GHD Inc. in an Amount not to
Exceed $27,068 for Additional Work for the Northwestern Pacific Rail Trail Phase 1
Construction Documents.
13. NEW BUSINESS
a. Authorization of Contract for Parking Citation Processing Services from Data Ticket, Inc.
b. Consideration and Possible Council Approval of Resolution Establishing Financial
Management Policies.
c. Introduction of an Ordinance Amending Portions of Division 3, Chapter 1 of the Ukiah
City Code Pertaining to the Adoption of the Building Codes and Amendments Thereof.
d. Discussion and Introduction of an Ordinance Amending the 2013 California Fire Code,
and Adoption of a Resolution of the City of Ukiah Establishing Findings of Fact and Need
for Modifications to the State Building Standards Code Because of Local Conditions.
e. Consideration of Letter to Senator Padilla Regarding SB 405.
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Electric and Fire Units
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b. Conference with Legal Counsel – Existing Litigation
(Subdivision (a) of Gov’t Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials
related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available
for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482,
during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue,
Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 1st day of November, 2013.
Kristine Lawler, City Clerk
Agenda Item 5a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 16, 2013
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on October 16, 2013, having been legally noticed on
October 11, 2013. Mayor Crane called the meeting to order at 6:05 p.m. Roll was taken with the
following Councilmembers Present: Mary Anne Landis, Benj Thomas, Vice Mayor Phil Baldwin,
and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City
Attorney; and Kristine Lawler, City Clerk.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of October 2, 2013, Regular Meeting.
b. Minutes of October 8, 2013, Special Meeting.
Motion/Second: Baldwin/Landis to approve the minutes of October, 2013, a Regular Meeting and
October 8, a Special Meeting, as submitted. Motion carried by the following roll call votes: AYES:
Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of September, 2013 – Finance Department.
b. Report of Acquisition of Professional Services (PO NO. 42146) from Alpha Analytical
Laboratories, Inc. for Quarterly Water Sampling and Completion of Chemical Examination
Reports for the Ukiah Landfill – Public Works Department.
c. Authorization for City Manager to Negotiate and Execute Lease Agreement for Rusty Bowl
BMX – Community Services Department. Pulled for discussion by Vice Mayor Baldwin and
moved to Agenda Item 13b
d. Notification of and Approval for Two Change Orders for the State and Church Streets
Electric System Improvement Project, Specification No. 13-06 in the Amount of $36,511.81
to Wipf Construction (COU 1314-107-A1) to Remove Fuel Tanks and Complete Additional
Underground Infrastructure and Approve the Notice Of Completion and Release of the 5%
Retention – Electric Utility Department.
City Council Minutes for October 16, 2013, Continued: Page 2 of 5
e. Approval of Report on Adjustment of Transfer Station and Garbage Collection Rates
Effective January 1, 2014 – Finance Department.
f. Award Purchase of 2014 Full Size Ford F-350-Xl Pick Up Truck with Standard Cab and
Scelzi Service Body for the Water-Sewer Department for the Total Amount of $37,399.16 –
Public Works Department. Pulled for discussion by Mayor Crane and moved to Agenda
Item 13c
g. Award Purchase of a 2014 Full Size Ford F-550-Xl Pick Up Truck with Standard Cab and
Dump Body for the Water/Sewer Division of the Public Works Department for the Total
Amount of $43,930.40 – Public Works Department. Pulled for discussion by Mayor Crane
and moved to Agenda Item 13d.
h. Approval of Additional Scope of Work for Contract #1314098 (COU 1314-098-A1) to Repair
a Fairbanks Morse Pump for Trickling Filter Pump 2-2 at the Waste Water Treatment Plant
in the Amount of $12,125 to Turbo Machinery Repair, Inc. – Public Works Department.
Motion/Second: Landis/Baldwin to approve Consent Calendar Items 7a,b,d,e,h, as submitted.
Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES:
None. ABSENT: None. ABSTAIN: None.
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Presenters: John Mayfield and Don Larson.
9. COUNCIL REPORTS
Presenters: Councilmembers Thomas and Landis.
10. CITY MANAGER/CITY CLERK REPORTS
Presenter: Jane Chambers, City Manager; Tim Eriksen, Public Works Director; and Sage
Sangiacomo, Assistant City Manager.
11. PUBLIC HEARINGS
a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the
Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the
Dilapidated Palace Hotel Structure Located at 272 North State Street – Planning and
Community Development Department.
Presenters: Eladia Laines, Owner; Christine Emerson; and Norman Hudson.
Motion/Second: Thomas/Baldwin to continue the public hearing to a date certain of November 20,
2013. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane.
NOES: None. ABSENT: None. ABSTAIN: None.
b. Approve a Mitigated Negative Declaration and Introduce by Title Only an Ordinance
Amending the Official Zoning Map for the City of Ukiah Establishing Planned
Development Zoning (Pd-R3) and a Precise Development Plan for 312 Ford Street,
Ukiah – Planning and Community Development Department.
Presenter: Charlie Stump, Planning and Community Development Director.
City Council Minutes for October 16, 2013, Continued: Page 3 of 5
PUBLIC HEARING WAS OPENED.
Public Comment: Ann Kelly, Rick Douthit, Elizabeth Love, Dianne Durosh, Susan Schur,
(unidentified Woman), and Wayne Stephens.
RECESS: 7:41 – 7:53 P.M.
PUBLIC HEARING WAS CLOSED.
Motion by Councilmember Landis, Seconded by Councilmember Thomas to approve the
recommended actions.
(Upon further consideration motion was amended and the Second concurred)
Motion/Second: Landis/Thomas to approve the Mitigated Negative Declaration based on the
findings contained in Exhibit “C” of the Ordinance. Motion carried by the following roll call votes:
AYES: Landis, Thomas, and Crane. NOES: Baldwin. ABSENT: None. ABSTAIN: None.
Motion/Second: Landis/Thomas to approve introduction of the Ordinance by title only. Motion
carried by the following roll call votes: AYES: Landis, Thomas, and Crane. NOES: Baldwin.
ABSENT: None. ABSTAIN: None.
City Clerk, Kristine Lawler, read the ordinance title.
Motion/Second: Landis/Thomas to introduce an Ordinance to amend the official zoning map for
the City of Ukiah rezoning APN 002-101-14 and 15 from PD (Planned Development to PD-R3
(Planned Development High Density Residential) and conditionally approving the Stephens
Precise Development Plan. Motion carried by the following roll call votes: AYES: Landis, Thomas,
and Crane. NOES: Baldwin. ABSENT: None. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Consideration and Possible Council Approval of Letter to United States Government
Official for the Interim Location of the Recently Refurbished Old Post Office Mural –
Administration.
Presenter: Councilmember Landis.
Public Comment: Sherrie Smith-Ferry, Museum Director.
Motion/Second: Baldwin/Thomas approve letter offering City Hall as an interim location for the old
Post Office mural with modifications as discussed, and direct the City Clerk to send via email to
appropriate U.S. government official and Cc list. Motion carried by the following roll call votes:
AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
b. Authorize Execution of Amendment to the Agreement with GHD Inc. in an Amount
not to Exceed $27,068 for Additional Work for the Northwestern Pacific Rail Trail
Phase 1 Construction Documents – Public Works Department.
Presenter: Tim Eriksen, Public Works Director.
Council Direction to staff to bring back this agenda item with the design to the November 6, 2013,
meeting.
City Council Minutes for October 16, 2013, Continued: Page 4 of 5
c. Receive Status Report on Grace Hudson Project and Award Contract for Weed
Eradication – Administration.
Presenters: Sherrie Smith-Ferri, Museum Director and Mary Horger, Purchasing Supervisor.
Public Comment: Bruce Harborth, Harborth Enterprise.
Motion/Second: Landis/Thomas to waive the bid irregularities, and award the contract (COU
1314-140) to Harborth Enterprise in the amount of $51,717.40, for the Grace Hudson Museum
Weed Eradication Project, Spec. No. 13-09. Motion carried by the following roll call votes: AYES:
Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
d. Approve Amendment to Contract No. 1213130 for Additional Water Rights
Application Work to Wagner and Bonsignore in the Amount not to Exceed $25,000 –
Public Works Department.
Presenter: Tim Eriksen, Public Works Director.
Motion/Second: Landis/Thomas to approve amendment to Contract No. 1213-130 (COU 1213-
130-A1) for additional water rights application work to Wagner and Bonsignore in the amount not to
exceed $25,000. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin,
and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
e. Authorize the City Manager to Negotiate and Execute an Amendment to the
Management Agreement for the Alex Rorabaugh Center with the Ukiah Valley
Cultural and Recreation Center and Approve the Corresponding Budget
Amendments Contingent Upon Execution of the Amendment to Agreement –
Administration.
Presenters: Sage Sangiacomo, Assistant City Manager and Kerry Randall, Facility Administrator.
Motion/Second: Landis/Baldwin to authorize the City Manager to negotiate and execute an
amendment to the Management Agreement (COU 021511-A3) for the Alex Rorabaugh Center with
the Ukiah Valley Cultural and Recreation Center and approve the corresponding budget
amendments contingent upon execution of the amendment to the Agreement. Motion carried by
the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT:
None. ABSTAIN: None.
13. NEW BUSINESS
a. Approve Assignment of Two (2) Year Balance of Contract/Agreement from Asplundh
Tree Expert Company to Utility Tree Service, Inc. for the City of Ukiah Electric Utility
Department – Electric Utility Department
Presenter: Mel Grandi, Electric Utilities Director.
Motion/Second: Landis/Baldwin to approve Assignment of Two (2) Year Balance of
Contract/Agreement (COU 1314-141) from Asplundh Tree Expert Company to Utility Tree Service,
Inc. for the City of Ukiah Electric Utility Department. Motion carried by the following roll call votes:
AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
City Council Minutes for October 16, 2013, Continued: Page 5 of 5
b. Authorization for City Manager to Negotiate and Execute Lease Agreement for Rusty
Bowl BMX – Community Services Department (From Consent Calendar Item 7c)
Presenter: Councilmember Baldwin and Sage Sangiacomo, Assistant City Manager.
Motion/Second: Baldwin/Landis to authorize City Manager to negotiate and execute lease
agreement (COU 1314-142) with Rusty Bowl BMX. Motion carried by the following roll call votes:
AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
c. Award Purchase of 2014 Full Size Ford F-350-Xl Pick Up Truck with Standard Cab
and Scelzi Service Body for the Water-Sewer Department for the Total Amount of
$37,399.16 – Public Works Department (From Consent Calendar Item 7f).
d. Award Purchase of a 2014 Full Size Ford F-550-Xl Pick Up Truck with Standard Cab
and Dump Body for the Water/Sewer Division of the Public Works Department for the
Total Amount of $43,930.40 – Public Works Department (From Consent Calendar Item
7g).
Presenter: Mayor Crane and Tim Eriksen, Public Works Director.
Motion/Second: Thomas/Baldwin to award the purchase of 2014 Ford F-350-XL with Scelzi
Service Body to Downtown Ford, Inc. Sacramento in the amount of $37,399.16, and of 2014 Ford
F-550-XL with Dump Body to Zumwalt Ford in St. Helena, CA in the amount of $43,930.40. Motion
carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None.
ABSENT: None. ABSTAIN: None.
14. CLOSED SESSION
a. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Electric Unit
b. Conference with Legal Counsel – Existing Litigation
(Subdivision (a) of Gov’t Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
No reportable action was taken.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:40 p.m.
________________________________
Kristine Lawler, City Clerk
Agenda Item 5b
CITY OF UKIAH
CITY COUNCIL NOTES
Workshop
UKIAH VALLEY CONFERENCE CENTER
200 School Street
Ukiah, CA 95482
October 30, 2013
6:00 p.m.
1. ROLL CALL
Ukiah City Council met for a Workshop on October 30, 2013, which was legally noticed on October
23, 2013. Mayor Crane called the meeting to order at 6:03 p.m. Roll was taken with the following
Councilmembers Present: Mary Anne Landis, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor
Douglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney;
and Kristine Lawler, City Clerk.
2. STRATEGIC PLANNING
b. Public Safety Resources – Discussion
Presenters: Jane Chambers, City Manager; Chris Dewey, Chief of Police; Captain Trent Taylor,
Support Services Captain; and Captain Justin Wyatt, Operations Captain.
a. Creating a Sustainable Development Code – Discussion
Presenter: Charley Stump, Planning and Economic Development Department.
3. PUBLIC COMMENT
Presenter: Tony Shaw.
THE CITY COUNCIL ADJOURNED TO BRIEF RECESS AND CLOSED SESSION AT 7:45 P.M.
4. CLOSED SESSION
a. Public Employee Performance Evaluation Government Code (§ 5495)
Title: City Manager
No reportable action was taken.
5. ADJOURNMENT
There being no further business, the meeting adjourned at 8:50 p.m.
________________________________
Kristine Lawler, City Clerk