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Home My WebLink About2013-10-16 CC Minutes CITY OF UKIAH CITY COUNCIL MINUTES I! Regular Meeting ', CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue ' Ukiah, CA 95482 October 16, 2013 , 6:00 p.m. I 1. ROLL CALL Ukiah City Council met at a Regular Meeting on October 16, 2013, having been legally noticed on October 11, 2013. Mayor Crane called the meeting to order at 6:05 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor pouglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of October 2, 2013, Regular Meeting. b. Minutes of October 8, 2013, Special Meeting. , Motion/Second: Baldwin/Landis to approve the minutes of October, 2013, a Regular Meeting and li October 8, a Special Meeting, as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. � 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for the Month of September, 2013 — Finance Department. b. Report of Acquisition of Professional Services (PO NO. 42146) from Alpha Analytical Laboratories, Inc. for Quarterly Water Sampling and Completion of Chemical Examination Reports for the Ukiah Landfill — Public Works Department. a Pulled for discussion by Vice Mayor Baldwin and moved to Agenda Item 13b d. Notification of and Approval for Two Change Orders for the State and Church Streets � Electric System Improvement Project, Specification No. 13-06 in the Amount of $36,511.81 to Wipf Construction (COU 1314-107-A1) to Remove Fuel Tanks and Complete Additional Underground Infrastructure and Approve the Notice Of Completion and Release of the 5% Retention — Electric Utility Department. Page 1 of 5 ' City Council Minutes for Qcfober 16, 2013, Cor!tinu�d: Page � of 5 e. Approval of Report on Adjustment of Transfer Station and Garbage Collection Rates Effective January 1, 2014 — Finance Department. I f I o„ti�;,. �n�.�.� n,,,,,,,,,,,,,,,* pulled for discussion by Mayor Crane and moved to Agenda Item 13c 9 fl Qr.r�v fr.r {L.e \�/n{c./Ccwc. fl\ i.F Il.c D hl'n \�/r.rLc flcr.n.imcn! F..r IL... T..4..1 Pulled for discussion by Mayor Crane and moved to Agenda Item 13d. h. Approval of Additional Scope of Work for Contract#1314098 (COU 1314-098-A1) to Repair a Fairbanks Morse Pump for Trickling Filter Pump 2-2 at the Waste Water Treatment Plant in the Amount of$12,125 to Turbo Machinery Repair, Inc. — Public Works Department. Motion/Second: LandislBaldwin to approve Consent Calendar Items 7a,b,d,e,h, as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Presenters: John Mayfield and Don Larson. 9. COUNCIL REPORTS Presenters: Councilmembers Thomas and Landis. 10. CITY MANAGER/CITY CLERK REPORTS Presenter: Jane Chambers, City Manager; Tim Eriksen, Public Works Director; and Sage Sangiacomo, Assistant City Manager. 11. PUBLIC HEARINGS a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the Dilapidated Palace Hotel Structure Located at 272 North State Street — Planning and Community Development Department. Presenters: Eladia Laines, Owner; Christine Emerson; and Norman Hudson. ' Motion/Second: Thomas/Baldwin to continue the public hearing to a date certain of November 20, 2013. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Approve a Mitigated Negative Declaration and Introduce by Title Only an Ordinance Amending the Official Zoning Map for the City of Ukiah Establishing Planned Development Zoning (Pd-R3) and a Precise Development Plan for 312 Ford Street, Ukiah — Planning and Community Development Department. Presenter: Charlie Stump, Planning and Community Development Director. I �' � ,_. '^.�_ � 'or 0..�`�, '� ;"1'? �.oc?inued: Page 3 of 5 � PUBL/C HEARING WAS OPENED. �I Public Comment: Ann Kelly, Rick Douthit, Elizabeth Love, Dianne Durosh, Susan Schur, (unidentified Woman), and Wayne Stephens. RECESS: 7:41 — 7:53 P.M. PUBLIC HEARINC'i WAS CLOSED. il Motion by Councilmember Landis, Seconded by Councilmember Thomas to approve the recommended actions. (Upon further consideration motion was amended and the Second concurred) Motion/Second: LandislThomas to approve the Mitigated Negative Declaration based on the , findings contained in Exhibit "C" of the Ordinance. Motion carried by the following roll call votes: AYES: Landis, Thomas, and Crane. NOES: Baldwin. ABSENT: None. ABSTAIN: None. Motion/Second: Landis/Thomas to approve introduction of the Ordinance by title only. Motion carried by the following roll call votes: AYES: Landis, Thomas, and Crane. NOES: Baldwin. ABSENT: None. ABSTAIN: None. City Clerk, Kristine Lawler, read the ordinance title. Motion/Second: Landis/Thomas to introduce an Ordinance to amend the official zoning map for the City of Ukiah rezoning APN 002-101-14 and 15 from PD (Planned Development to PD-R3 (Planned Development High Density Residential) and conditionally approving the Stephens Precise Development Plan. Motion carried by the following roll call votes: AYES: Landis, Thomas, and Crane. NOES: Baldwin. ABSENT: None. ABSTAIN: None. 12. UNFINISHED BUSINESS a. Consideration and Possible Council Approval of Letter to United States Government Official for the Interim Location of the Recently Refurbished Old Post Office Mural — Administration. Presenter: Councilmember Landis. Public Comment: Sherrie Smith-Ferry, Museum Director. Motion/Second: Baldwin/Thomas approve letter offering City Hall as an interim location for the old Post Office mural with modifications as discussed, and direct the City Clerk to send via email to appropriate U.S. govemment official and Cc list. Motion carried by the following roll call votes: i AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. I b. Authorize Execution of Amendment to the Agreement with GHD Inc. in an Amount not to Exceed $27,068 for Additional Work for the Northwestern Pacific Rail Trail Phase 1 Construction Documents —Public Works Department. Presenter: Tim Eriksen. Public Works Director. Council Direction to staff to bring back this agenda item with the design to the November 6, 2013, meeting. J -- - i City Council Minutes for October 16_ 20�i3, Ccn1�n�.ied� Pa.je � oi` > �I c. Receive Status Report on Grace Hudson Project and Award Contract for Weed Eradication —Administration. Presenters: Sherrie Smith-Ferri, Museum Director and Mary Horger, Purchasing Supervisor. Public Comment: Bruce Harborth, Harborth Enterprise. Motion/Second: LandislThomas to waive the bid irregularities, and award the contract (COU 1314-140) to Harborth Enterprise in the amount of $51,717.40, for the Grace Hudson Museum Weed Eradication Project, Spec. No. 13-09. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. d. Approve Amendment to Contract No. 1213130 for Additional Water Rights Application Work to Wagner and Bonsignore in the Amount not to Exceed $25,000 — Public Works Department. Presenter: Tim Eriksen, Public Works Director. Motion/Second: Landis/Thomas to approve amendment to Contract No. 1213-130 (COU 1213- 130-A1) for additional water rights application work to Wagner and Bonsignore in the amount not to exceed $25,000. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. e. Authorize the City Manager to Negotiate and Execute an Amendment to the Management Agreement for the Alex Rorabaugh Center with the Ukiah Valley Cultural and Recreation Center and Approve the Corresponding Budget Amendments Contingent Upon Execution of the Amendment to Agreement — Administration. Presenters: Sage Sangiacomo, Assistant City Manager and Kerry Randall, Facility Administrator. Motion/Second: Landis/Baldwin to authorize the City Manager to negotiate and execute an amendment to the Management Agreement (COU 021511-A3) for the Alex Rorabaugh Center with the Ukiah Valley Cultural and Recreation Center and approve the corresponding budget amendments contingent upon execution of the amendment to the Agreement. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Approve Assignment of Two (2) Year Balance of ContractlAgreement from Asplundh Tree Expert Company to Utility Tree Service, Inc. for the City of Ukiah Electric Utility Department— E/ectric Utility Department Presenter: Mel Grandi, Electric Utilities Director. Motion/Second: Landis/Baldwin to approve Assignment of Two (2) Year Balance of ContracUAgreement (COU 1314-141) from Asplundh Tree Expert Company to Utility Tree Service, Inc. for the City of Ukiah Electric Utility Department. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. I I �,i�y Co��:r� � ��n,_ ,:, , n,;, � � � ._ Page 5 of 5 b. Authorization for City Manager to Negotiate and Execute Lease Agreement for Rusty , Bowl BMX — Community Services Department (From Consent Calenda�Item 7cJ Presenter: Councilmember Baldwin and Sage Sangiacomo, Assistant City Manager. Motion/Second: Baldwin/Landis to authorize City Manager to negotiate and execute lease agreement (COU 1314-142) with Rusty Bowl BMX. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Award Purchase of 2014 Full Size Ford F-350-XI Pick Up Truck with Standard Cab and Scelzi Service Body for the Water-Sewer Department for the Total Amount of $37,399.16 — Public Works Department (From Consent Calendar/tem 7f). I d. Award Purchase of a 2014 Full Size Ford F-550-XI Pick Up Truck with Standard Cab I and Dump Body for the Water/Sewer Division of the Public Works Department for the � Total Amount of $43,930.40 — Public Works Department (From Consent Calendar Item 7g). , Presenter: Mayor Crane and Tim Eriksen, Public Works Director. I, MotionlSecond: Thomas/Baldwin to award the purchase of 2014 Ford F-350-XL with Scelzi Service Body to Downtown Ford, Ina Sacramento in the amount of $37,399.16, and of 2014 Ford F-550-XL with Dump Body to Zumwalt Ford in St. Helena, CA in the amount of $43,930.40. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 14. CLOSED SESSION I a. Conference with Labor Neqotiator(§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Electric Unit b. Conference with Leqal Counsel — Existinq Litiqation (Subdivision (a) of Gov't Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) c. Conference with Real Propertv Neqotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) No reportable action was taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:40 p.m. ' 1 ' � � ' i ; � �, Gi i> C ; C � � '-� � Kristine Lawler, City Clerk I _ - - — — —