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Home My WebLink AboutHip Service 2013-08-11 i � �� P.O.Roa 679 I� Rencho Murictn,CA 95LR3 �� Phone:916.354.9924 Fxa:916.351.8748 AGREEMENT FOR THE PERFORMANCE OF MUSICAL ENTERTAINMENT—HIP SERVICE THIS AGREEMENT is made on the 75th day of February,2013, belween lhe band HIP SERVICE, herein refeRed to as"ARTiST," and Jane Chamb�rsiCitv af Ukiah-Citv AAanaaer herein referred to as "PURCHASER." ARTIST and PURCHASER agree to the following: � 1. ARTIST agrees to provide to PURCHASER musical and other services and PURCHASER agrees to hire ARTIST on the following terms and conditions: DATE OF PERFORMANCE: Sunday,August 17th, 2013 EVENT: Outdoor concert PLACE OF PERFORMANCE: Todd Grove Park ADDRESS:600 Live Oak Ukiah Ca 95482 TELEPHONE: ( T07 )463-6237 TIMES OF PERFORMANCE: 6:00 pm-7:00 pm 8 7:30 pm •8:30 pm LENGTH OF PERFORMANCE: Two 1-hour sefs I LOAD IN: 2:OOpm; setup complete by 5:00 pm NUMBER OF PERFORMERS: 14( 11 band+3 dancers) ARTIST'S FEE: $6000.00 + 7 ovemight doubie hotel rooms ATTIRE: Show BACKLINE:Artistto provide PAISOUND ENGINEER: Purchaser to provide per tech rider LIGHTING: Purchaser to provide APPROX ATTENDANCE: TBD PAYMENT TERMS:A non-refundable(subject to CANCELLATION provisions below)deposit of 50%- $2,500.00 must be received with signed contract. This engagement shall be cbnfirmed upon receipt of said deposit. Remaining balance of$2,500.00 is due 5 days prior to, or immediately upon completion of ARTISTS pertarmance. Checks shail be made out to HIP EN7ERTAINMENT LLC (Fed ID# , 26-1174554). Send payment to P.O. Box 679 Raneho Murieta CA 95683. 2. R is hereby agreed that the undersigned ARTIST is an independent contractor and not an i employee of the under-signed PURCHASER. 3. No performance shall be recorded, reproduced, or transmilted in any matter without speciflc written permission from ARTIST. 4. CANCELLRTION: A"force majeure evenY' is defined as a perfortnance prevented by fire, casuatty, I strike,war, iliness, accident or any other cause not within the control of PURCHASER orARTIST, as the case may be. In the event that PURCHASER cancels the engagement for reasons olher than a force majeure event at any time up to and including ninety days before the scheduled event, PURCHASER shall pay a cancellation fee equal to 50% ofARTIST'S fee set out above. If PURCHASER cancels the event less than ninety(90)days before the scheduled event for reasons other than a force majeure event, PURCHASER shall pay a canceliation fee equal to 100% of ARTISTS fee set out above.ARTIST may cancel any performance because of a force majeure event. If ARTIST has received a deposit for said performance,ARTIST will refund said deposit within 10 days of cancellation. _ _ I I z 5. Purchaser will provide adequate power located on or close to stage performance area. Not withstanding anything to the contrary contained herein,ARTIST shall not be responsible for charges relating to the provision of electricity, including wilhout limitation electrician's charges andlor any charges paid to union personnel for supervising or participating in provision of sound and light equipment. 6. OVERTIME:My perfortnance time requested by PURCHASER in addition to that enumerated above shall be at the rate of one quarter(1/4) of the fee set out above per 30-minute set. 7. ARTIST will not be held responsible for the performance starting later than contracted scheduled, as iong as the delay of program is due to some factor controllable by the purchaser. No reduction in pay wilt result from such a delay. 8. PURCHASER is not responsible for any equipment theft or damage. 9. RIDERS: The riders to this agreement shall be deemed incorporated herein. i 10. This contrdct shall be govemed by Califomia law. If any legal action is brought as the result of matters arising out of this contract, it is agreed that the pracess shall be govemed by the American Arbitration Association and its rules.The prevailing party shall be entRled to costs and attomey fees paid by the ather party. • � 11. The partias acknowledge that each has read this agreement, understands it, and agrees to be bound by its terms. in wRness whereof,the parties hereto have hereunto set their names and seals on the day and year first above written.Standard rider attached hereto is made a part hereof. SIGNATURES: Please date, sign and retum to this office at the address above, or fax to(916)354-8748. Signed contract and deposit must be 2ceived by"311H3" or contract becomes null and void at option of ARTIST. WEAGREE TO THE FOREGOING. � Signatu of Purchaser Signature ofArtist Representative Steve Bloom Jane Chambers/City Manager Name of Artist Representative Hip Entertainment LLC , EIN#26-1174554 City of Ukiah 7277 Lone Pine Dr Suite 201 PQ Box 679 , 300 Seminary Drive, Ukiah, Ca 95482 Rancho Murieta, CA 95663 Date Date � � �� • � I TEGHNICAL AND HOSPITALITY RIDER This Rider is intended to be a guide for all Hip Service engagements. We are aware that the limitations of each venue, and each show, may differ. We will do our best to accommodate any issues andlor needs whenever possible. If there are quesNons or concerna, please feel free to contact managemen4, and we will do our best to answer and address them. This Rider is included as part of the performance contract. STAGE: � • Minimum stage size: 16' (depth) x 32' (width) x 2' (height), including carpeted drum riser(6' x 8', with 2' height) and two additional speaker wings (4'x4' each). • Ideal stage size: 24' (depth) x 40' (width), with drum riser (6'x8'x2'), keys riser (6'x8'x1'), and hom riser (6'x12'x1') and two speaker wings (4'x4'). NOTE: A two tiered stage is best, with raised rear section being 8' deep and 18" high across the entire width of stage. Minimum of 12' depth in front of raised portion, making the entire stage depth 20' minimum. • Minimum stage height: 2' • Include 2 sets of sturdy stairs for stage left and stage right. Skirted stage. • Stage to be completely set up and ready for band no later than 2 hours prior to I soundcheck. • Outdoor venues: Entire stage area is to be covered by tent or awning.A separate , tent(8' x 8') is required for mixing location, ff Hip Service is providing sound. I COURTESY: • Hip Service requests two separate secure backstage changing areas for men and women with chairs, ciothing racks, good lighting, restroom access, and mirrors. If two separate changing rooms are not available, then one room to accommodate 14 people will suffice. These areas must be restricted from public access. • When the performance includes dancers, a"quick change" area in close proximity to stage is aiso requ9red. Pipe and drape may be used for quick change. Please provide some form of lighting, 4 chairs, and fuil mirror. �-rcv C`� Page 1 of 3 Purchaser's IniHals: �L�V I I � • �P • A selection of non-alcoholic beverages (iced water,juice, soda, hot coffee/tea)to be provided in the dressing room. Beverage requirements to be provided at loading/setup and to be replenished, as needed, throughout the day. • 24 bottles of iced bottled water must be provided on stage at time of load in and at time of performance. • Dinner(or lunch)to be provided for band and crew. Dinners to be hot meals, consisting of salad, hot entry, desert and beverages (no alcohoi). If beef or pork is , seroed, please provide chicken or fish aftemate. Please include 2 vegan meais when ' possibie (piease nofrfy band leader in advance). • 15 clean white towels must be provided in dressing room. PARKING: • Please arrange for safe, secure parking for(10.14) vehicles as close to the venue as II possible. I SET TIMES 8� LOAD IN: • Exact show times and length of sets to be specified in contract • in venues where load in includes the use of elevators, stairs, restricted loading dock I access, or long roll-ins, please notify management in advance, so that the band can allow for extra time. • When Hip Service is providing sound, band requires minimum of 3 hours prior to � show time for loading in, setting up, and sound-check. � • When Purchaser is providing sound, band will soundcheck at least 60 minutes prior to performance time. POWER: • Minimum of six (6) dedicated 20 amp circuits to be provided for sound and lights. II • When sound and lighting is provided by purohaser, a minimum of three (3) "four gang" boxes must be provided, spaced along rear of stage, and connected to at least one (1) isolated 20A fused circuit. • Lighting must be run oif a separate elechical circuk from the sound equipment. �1�\�I �:�D � Page 2 of 3 Purchaser's Initials: �� ~ � -- �P �� P.A. REQUIREMENTS (APPLICABLE WHEN PURCHASER IS PROVI�ING SOUND): I • A minimum 24-channel mixer is adequate, but all attempts should be made for a minimum of 32 availabie channels. • At Isast 16 microphones and stards af various types (see input list) • 4 D.I. boxes • Ample cabiing to reach all portions of stage • Minimum of 9 monitor speakers with at least 4 separate mixes. • Main speakers and amplification must be provided to suit the needs of the venue. • A sound engineer must be provided to set up and operate the system for the entire II performance. Provided sound engineer must be present at least one (1) hour prior ta show. . li LIGHTING (APPLICABLE WHEN PURCHASER IS PROVIDING LIGHTING): Hip Service does not have any lighting requirements. We will work with whatever lighting you provide. However, this is a high-energy show, theatrical show with 11 - 16 performers. So the more lighting you provide, the better your show will loak. We suggest: I • Minimum 60 - 1000 watt par 64's (20 upstage truss/20 downstage truss) or two lighting trees with 8 par cans per side � • Any specialty lighling (moving lights, strobes, eta) i • Fog/Fiazers will also enhance the overall laok of the stage • Minimum of 1 foilow spot w/operator is recommended �Vv `�r ��w� I Page 3 of 3 Purchaser's Initials:�