HomeMy WebLinkAboutVirginia Porter Consulting 2012-06-30 �' '.� !� ��3D1�- '
Russian River Watershed Association —Virginia Anderegg
July 1, 2012 �I
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AGREEMENT FOR PROFESSIONAL SERVICES
Russian River Watershed Association — Executive Director Services
The following is an agreement between the City of Ukiah, hereinafter the 'City", '
on behalf of the Russian River Watershed Association and Virginia Anderegg doing
business as Virginia Portcr Consulting hereinafter, "ConsultanP'. �
WHEREAS, Consultant is a duly qualified consulting firm, experienced in a
project and program administration and management in the fields of water resources,
wastewater and water recycling.
WHEREAS, in the judgment of the Board of Directors of the Russian River
Watershed Association, hereinafter Russian River Watershed Association, it is necessary
and desirable to employ the services of d�e Consultant for the purpose or Executive
Director services in administration of the Association.
WHER�AS, the Board of Directors of the Russian River Watershed Association
has requested that the City serve as fiscal agent to the Russian River Watershed !i
Association and contract with the Consultant for these services.
NOW, THER�FORE, in consideration of the nwtual covenants contained
herein, the parties hereto lgree as follo�vs
PART A— SPECIFIC PROVISIONS:
1. DGSCRIPTION OF SERV[CES AND PAYMENT: Except as modified in
this agreement, the services to be provided and the payment schedule are:
a. The scope of work covered by this agreement shall be that inc]uded in
Attachment A of this a�reement and is based on the scope of work
outlined within tlie RRWA 2012-2013 Work Plan as approved by the
Board of Directors of the RRWA at its regular meeting on February 23,
2012. The total amounY of this contract is equal to the total budget in the
Work Plan ($254,832), less a credit to the Ciry for the Administrative
Agency services ($1,800).
b. The fee and fee payment for such work shall be as stipulated under the fee
schedule included in Attachment B oPthis agreement and shall not exceed
$253,032 in total. I
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PART B —GENERAL PROVISIONS
1. ASSIGNMENT/DELEGATION: Except as above, neither party hereto
shall assign, sublet or transfer any interest in or duty under this agreement
without wiitten consent of the other, and no assignment shall be of any force
or effect whatsoever unless and un[il the other pariy shall have so consented.
2. STATUS OF CONSULTANT: The parties intend that the Consultant, in
performing Che services hereinafter specified, shall act as an independent �
contractor and shall have [he control oPthe work and the manner in which it is
performed. The Consultant is not to be considered an agent or employee of
the City, and is not entitled to participate in any pension plan, insurance,
bonus or similar benetits the City provides its employees.
3. INDEMNIFICATION: The City is relying on professional ability and
training of the Consultant as a material inducement to enter into this
agreement. The Consultant hereby agrees that all its work will be perfomied
in accordance with generally accepted professional practices and standards, as
well as the requirements of applic�ble federal, state and local laws, it being
understood that acceptance of the Consultanf s work by the City shall not
operate as a waiver or release.
a. With respect to professional scrvices under• this agreement, Consultant I
shall indemnify, hold harmless, release and defend the City, its officers,
directors, agents, volunteers, and employees from and against any and all
actions, claims, damages, disabilities, liabilities and expenses, including
a[torney's and expert fees and wimess and litigation costs that may be
asserted by any person or entity, including the Consultant, its officers,
agents, employees and/or subcontractors arising out of the negligent acts, '
errors or omissions, failure to perform or willful misconduct of the �
Consultant in connection with this agreement and the activities necessary i
to perform the task provided herein.
b. WiYh respect to all other Yhan professional services under this agreement,
Consultant shall indemnify, hold l�armless, release and defend the City, its
oFficers, agents and cmployees tl�om and against any and all actions,
claims, damages, disabilities, liabilities, and expenses, induding attorney's
and expert fees and witness costs that may be asserted by any person or
entity, including the Consultant, arising out of or in connection with this
agreement and the activities necessary to perform those services and
complete the tasks provided for herein.
This indemnification is not limited in any way by any limitation on the
amount or type of damages or compensation payable by or for the City or its
agents under workers' compensation acts, disability benefit or other employee
benefit acts. �
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4. PROSECUTION OF WORK: Consultant has been previously authorized
by the RRWA Board of Directors to proceed with Executive Director Services
under this Agreement which is now being executed. The execution of this
Agreement shall constitute the Consulta��t's authority to proceed immediately
with t11e invoicing and collection of peyinent for performance under this
contract be riiuiin .1u1 1 2012. Performance of the seivices hereunder shall
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be completed by June 30, 2013, provided, l�owever, that if the performance is
delayed by earthquake, flood, higl� water or other Act of God or by strike,
lockout or similar labor disturbance (`Acts"), or by otl�er cause beyond
ConsultanYS reasonable control, the time for the Consultant's performance of
this conu•act shall be extended by a number of days equal to the number of
days the Consultant has been delayed by such Acts.
5. METHOD AND PLACE OF GIVING NOTICE, SUBMITT[NG BILLS
AND MAKING PAYM�NTS: All notices, bills and payment shall be made
in writing and may be given personal deliveiy or by mail. Notices, bills and
payments sent by mail should be addressed as follows:
CITY: CiYy of Ukiah
Attn: .Iane Chambers
300 Seminary Avemie
Ukiah, CA 95482-5400
Ph. # 707-463-6213
CONSULTANT: Virginia Porter Consulting
Attn: Virginia Anderegg
8060 Valentine Avenue
Sebastopol, CA 95472
Ph. # 707-823-3648
and when so addressed, shall be deemed given upon deposit in tlie United
States Mail, postage prepaid. In all other instances, notices, bills and
payments shall be deemed eiven at the time oY actual delivery. Changes may
be made in the names and addresscd of the person to whom notices, bills and
payments are to be given by giving notice pursuant to this paragraph.
6. MERGER: This writing is intended both as the final expression ol'the
agree�nent between the parties hereto with respect to the included terms ofthe
agreeme�lt, pursuant to California Code of Civil Procedure Section 1856 and
as a complete and exclusive statement oCthe terms of the agreement. No
modification of this agrecment shall be effective unless and imtil sueh
modific�tion is evideneed by a writi��g signed by both parties.
7. SEVERAI3ILITY: Each provision of the agreement is intended to be
i servable. If any term of any pro�ision shall be determined by a court of
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July 1, 2012 I
� competent jurisdiction to be illegal or invalid for any reason whatsoever, such
provision shall be severed from this agreement and shall not affect the validity �
of the remainder of the agreement.
S. TERMINATION: At any time and without cause, the City shall have the
right in its sole discretion, to terminate this agreement by giving written notice
� to the Consultant. In the event of such termination, the City shall pay the
Consultant for services rendered to the termination date. i
� In addition, if the Consultant should tiail to perform any of its obligations �
hereunder, within the time and in the manner herein provided, or otherwise I
violate any of the terms of this agreement, the City may terminate this I
agreement by giving the Consultant written notice of sueh termination, stating
� the reason for such termination. [n such event, the Consultant shall be entitled
to receive as full plyment for all services satisfactorily rendered and expenses
incurred hereunder, an amount which bears the samc ratio to the total fees
specified in the agreement as the services salisfactorily rendered hereunder by
the Consultant bear to the total serviccs otherwise required to be performed
for sueh total fee, provided however, that there shall bc deducted from such
amount the amount of damage, iCany, sustained my the City by virtue of the
breach of the agreement by the Consultant.
9. TRANSFER OF RIGHTS/OWNER5HIP OF DATA: "I�he Consultant
assigns the City all rights throughout the work in perpetuity in the nature of
copyright, trademark, patent, and right to ideas, in and to all versions of 1ny
plans and specifications, reports, video tapes, photographs, and documents
now or later prepared by the Consultam in connection witl� this contract.
The Consultant agrees to take such actions as are neccssary to protect the
rights assigned to the City in this agreement, and to refrain Crom taking any
action which would impair those ri�hts. The Consultant's responsibilities
under this contract will include, but not be limited to, placing proper notice oY
copyright on all versions of plans and specifications, reports and documents as
the City may direct, and refi-aining from disclosing any versions of the reports
and documents to any third party without first obtaining written permission of
the City. The Consultant will not use, or permit anothcr to use, any plans and
spccifications, reports and documents in connection with this or any other
project without first obtaining written permission of the City.
All materials resulting fi�om the efforts of[he City and/ar the Consultant in
connection with this project, including documents, reports, calculations, maps,
photoaraphs, video tapes, computer programs, computer printouts, digital
data, notes, and any other pertinent data are the exclusive property of the City.
Reuse of these materials by the Consultant in any manner other than in
� conjunction with activities authorized by the Ciry is prohibited without written
� permission of Yhe City.
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]0. COST DISCLOSURE: ln accordance with Government Code Section 7550,
the Consultant agrees to state in a separate portion of any report provided the
City, the nutnbers and the amoLints of all contracts and subcontracts relating to
the preparation of the report.
� ll. NONDISCRIMINATION: The Consultant shall comply with all applicable �I
federal, state and local laws, rules and regulations in regard to
nondiscrimination in employment because of race, color, ancestry, national
origin, religion, sex, marital st�rius, age, medical condition or physical
handicap.
12. EXTRA (CHANGED) WORK: Extra work may be required. The ��
Consultant shall uot proceed nor be entitled to reimbursement for extra work
unless thTt work has been authorized, in writing, in advance, by the City. The �
Consultant shall inform the City as soon as it deterniines work beyond the
scope of this agreement may be necessary and/or that the work w�der this I
agreement cannot be completed for the amount specified in this lgreement.
� Failure to notify the City shall constitute waiver of the Consultant's right to
reimbursement. I
13. CONFLICT OF INTEREST: The Consultant covenants that it presently has
no interest and shall not acquire any interest, direct or indirect, which would '
conflict in any manner or degree with the perfonnance of its services �
hereunder. 'Che Consultant Curther covenants that in the performance of this
contract no persoi� having any such i��terest sh111 be employed.
14. INSURANCE: The Consultant shall obtain i�lsw�ance acceptable to the City
in a company or companies with a BesYs rated carrier of at least A:VII. The
required documentation of such insurance sllall be furnished to tl�e City at the
time it returns the executed contract. The Consuh�int shall not commence �
� work nor shall it allow its employees or stiibcontractors or anyone to �
comrnence work until all insw�ance required l�ereunder is in effect. �
The Consultant shall have and maintain at all times during the lifc of this
agreement, up to the date of acceptance, the following policies of insurance:
a. Workers' Compensation Insurance: If Consultant has employees,
Workers' Compensation Insurance to cover its employees, as required by
the State of California, and shall require all subcontractors similarly to
provide Workers' Compensation Ii�surance as required by the Labor Code
of the State of California for all of the subcontractors' employees. All
Workers' Compensation policies shall bc endorsed with the following �
specific language:
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"i'his policy shall not be canceled without first
giving thirty (30) days prior notice to the Ciry,
� Attn: Jane Chambers, by certified ntail."
' The Workers' Compensation Insm�ance self=insured deductibles and
retentions Yor both the Consultant and its subcontractors shall not exceed
$1,000.
� b. Public Liability Insurance: Personal [njury (including bodily injury) and �
Property Damage Insurance for all activities of tlle Consultant and its
subcontracYors arising out of or in connection with this agreement, written
�� on a commercial general liability form which provides coverage at least as �
broad as ISO Commercial General Liability Occurrence Form CG 00 Ol
� 11 85 or 88 or any subsequent revision or equivalent including benefit
contractual coverage, completed operations coverage, Consultant's
protective coverage, and automobile covera�e. The automobile coverage
should be at least as broad as ISO Business Auto Form CA001 edition 187 I
or equivalent including employei's non-ownership liability. All I
deductibles or self-insured retentions shall not exceed $1,000. Coverage �
in an amount not less t'han $1,000,000 combined single limit personal i,
injury ($2,000,000 in the Aggregate), including bodily injury, and �
property damage for elch occurrence is required. Each such policy shall
be endorsed with the lallowing language:
l. The City of Ukiah, its officers, agenCs, employees and volunteers are
addilional insured under tl�is policy.
2. The insw�ance shall be primaiy as respects the insured shown in the
schedule above.
3. The insw�ance afforded by this policy shall not be canceled except �
� aftar Yhirty days pxior written notice by mail h1s been given to the City.
� 4. The refereneed policy does not exclude explosion, collapse,
I underground excavation hazards or removal of lateral support. i
� 5. The inelusion of more than one insured shall not� operate to impair the �
right of oue insured aglinst another insured, and the coverage afforded
in the policy shall apply as though separate policies had been issued to I
each insured. I
Consuhai�Ys policy shall be endorsed with an "Additional Insured
EndorscmenY' form.
The General Aggregate Limits of Insurance in the referenced policies
� apply seplrately to tl�is project.
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c. Professional Liability Insurance: The Consultant shall procure and
� maintain throughout the term of this agreement, Pro'fessional Liability
Insurance in an amount not less than $1,000,000. All insurance �i
deductibles or sell=insurcd relentions shall not c�ceed $50,000. All �
Professional Liability Insurance policies shall be endorsed with the
following specific language: i
(i) This policy shall not be eanceled without first giving thirty (30) days
prior notice to the Ciry by certified mail.
d. Documentation: The following documentation of insurance shall be
submitted to the City:
(i) A Certii9cate of Insurance of Workers' Compensation Insurance for �
Consultant if Consultant has employees. A copy of tlie required policy
endorsements specified in subparagraph a. shall be attached to each '
such Cei�Citicate submitted. �
(ii) CertificaYes of I.iability [nsurance showing the limits of insurance
provided. Copies of the required endorsements specified in
subparagraphs b. and c. shall be attached to each Certificate submitted.
15. DISPUTE RGSOLUTION: Calilornia law shall govern any dispute
between the parties to this agrecment. Any litigation between the parties '
shall be filed in Mendocino County Superior Court, each party agreeing to
the jurisdiclion and venue of such courts. I
16. BILLING AND DOCUMENTATION: The Consultant shall bill the Ciry �!�
for work on a mondily or agreed upon basis and shall include a summary of �
work for whidi payment is requested. The summary shall include time and I
hourly rate of each individual, nan�ative description of work accomplished, i
and an estimate of work completed to date. ,
17. REASONAQLG ASSURANCTS: Each party to this agreement undertakes II
the obligation that the other's expectation of receiving due perforn�ance will I
not be impaircd. When reasonable �rounds for insecw�ity arise, with respect
to perforn�ance of either party, the otl�er may, in writin�;, demand ade�uate
assurance of due pertormance and �mtil Yhe requesting party receives such
assurance may, if commercially reasonable, suspend any performance for
which the agreed retm-n has not been received. "Convnercially reasonable"
includes not only the conduct of the party with respect to performance imder
this agreemcnt but also condtiict with respect to other agreements with parties
to this agreement or others. After receipt of a justified demand, failure to
provide within a reasonable time, not to exceed 30 days, such assurance of
due perfomiauce as is adequate under the circwnstanees of the particular case
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� is a repudiation of this agreement. Acceptance of any improper delivery,
service, or payment does not prejudice the aggrieved party's right to demand
adequate assurance of fuhu�e performance.
Virginia Portcr Consulting �
Dated: G /3 ���� By `
irg" a Anderegg, Pri ci
CITY OF UHIAH I
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Dated: ��3�/Z By ��,"��_� �_�� �.�=
,(ane Chambers, City Manager
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Attachmcnt A
Virginia Porter Consulting Scopc of Work
Russian Rivcr Watershcd Association
(Based on .luly 1, 2012-June 30, 2013 Work Plan) ��
Task A: Administration
Subtask 1.1: General Administration
Consultant will provide Board of Directors meeting email notification, will attend all
Board meetings as well as preparc meeting agendas, presentltions and minutes as
necessary. Consultant will administer gencral RRWA voice-mail and perform regular
general con•espondence o�� behalf of RRWA. Consultant will also prepare monthly
progress reporCS, itemized invoices and maintain project controls. Included in this task is �
$1,800 compensation for thc ndministrative Agency, the City of Ukiah which is
administered as a credit to Ukiah's annual fees.
�I.s.strmplions:
• No more than 6 two-hour Board meetings or comparable, with 4 hrs prep plus
meeting attendance including travel time for each meeting
• General communications (emails, phoue, distribution lists) performed routinely
• File sharing system among Consultlnt and ECON (sub-consult�tnt) will be
maintained �
• Up to 4 letters per year as part of general correspondence
• Board meeting material distribution provided for each meeting by Consultant
Subtask 1.2: Technical Working Group
Consuhant will provide Working Group meeting notitication, coordinate, prepare for and
attend Technical Working Group sessions as well as develop meeting summaries.
As.surnptrons:
• No more than 8 two-hour mee[ings, with 4 hrs prep plus meeting attendance
including travel time for each meeting
• AYtendance at all meetings
Subtask 1.3: Work Plan llevelopment '
Consultant will coordinate witlt RRWA Working Group and Board of Directors to
develop and present a draft, revised draft and final Work Plan for 2013-2014. ,
Asszrmptions: j
• 2013-2014 Work Plan will follow similar structw�c and format as 2012-2013
Work Plan
• Projects for inclusion in Work Plan will be developed during Working Group
sessions
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Task B: General I3enefit Projects
Subtask 2.1: Implementation of Outreach Strategies
Consultant will foctiis on providing outreach to increase RRWA's "whole watershed"
perspcctive for programs canied out by RRWA, our member agencies and by otlier �
watershed organizations. This program is generally based on [he individual outreach
plans developed and regularly updated by the Working Group. Consultant will make up
to two presentations to regulatory groups or professional organizations. Consultant will
coordinate with local watershed and environmental groups to help sponsor creek and
river cleanup activities within the watershed as part of RRWA's public outreach. Regular �
maintenance and update of thc RRWA website and associatecl programs pages as well as
davelopment of a watershed map are in this year's outreach program. The environmental
column will be continued as in previous years - member agency staff will write the
columns and Consultant will coordinate the review and distribution of the columns to
newspapers and to RRWA's outreach email group. This year special focus will be placed
on tlle "Rethink your Drink/Take it fi�om the Tap" message in outreach efforts.
Consultant will make email notification rcgarding training for water and wastewater
system professionals. Consultant will also coordinate with the Sonoma County Waste
Management Agency regardin� the annual recycling guide. Consultant will continue to
perform outreach to eligible entit'ies such as the City of Sebastopol and the County of I
Mendocino.
Ass2+mptions: '�
• Website and associated program pages will be updated at least quarterly �
• The new web interactive map will be maintained and 3-4 new data layers will be
developed i
• Each member agency will author at least one column during the year and '
Consultant will distribute to newspapers and outreach list
• Emironmental column as well as student video contest will be coordinated in-
kind in conjunction with the Working Group and Consultant
• Up to 2 Speaker's Bureau presentations will be presented to regulatory groups,
professional organizations, or other eligible entities
• RRWA will provide sponsorship of Russian River clean-ups and coastal clean-up
at the same level as last ycar
Subtask 2.2: Russian River Friendly Landscape Guidclines
Consultant will continue to maintain momentum from publication and launch of the
RRFLG and respond to professionals and agencies. Special focus this year will include an
event in the Yall of 2012 and developing interpretive materials for demonstration sites.
Assurnptions: I
• Hold an event in the fall of 2012 similar to the 2010 launch event, with in-kind
support from the City of Santa Rosa.
• Develop ai�d produce interpretive materials, e.g. signage or brocl�urc for examples �
of RRPLG principles and practices in the Russian River watershed. I
• Respond to inquiries and requests for use of the RRFLG as needed. '
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• Maintain contact with landscape inclustry professionals, SR.iC, Sonoma State �
University, and Mendocino and Sonoma Master Gardeners during the year
� regarding integration of Guidelines principles into existing curricula. �
• Maintain membership in the Bay Friendly Coalition. I
Subtask 2.3: Regulatory Forum and Advocacy �
Consultant will coordinate and Pacilitate the regular meetings with Regional Water �
Quality Conh�ol Board (RWQCB) stafl�and attend up to 4 meetings oP the RWQCB. In �
ordcr to devclop a united voice for regular dialogue on permitting anci policy issues, the
' work will indude regular prioritization of inember agency permitting and policy issues to
be addressed with the RWQCB 1 Executive Officer. Issues and topics for RWQCB
meetings will be developed during Working Uroup meetings. Consultant will take the
lead on researching and crltting comment/issue/response letters with review and input
from the RRWA Working Group and Board. The project includes up to $1,500 for as-
needed support' from RMC Water and Environment.
Assumptions:
• Up to 4 issue letters and monitoring member agency permitting and policy issues I
• Up to 4 mcerings and prioritized a�endas with RWQCB Executive Officer !
• Attendance at up to 4 meetings of thc RWQCB �
• Legislative Yracking emails as appropriate I
Subtask 2.4: MS4 Permit Support
Consultant will provide support to member agencies with implementation of stormwater
BMPs required in the MS4 (Phase 1 and 2) permiCS. RRWA will serve as a forum for
sharing ideas aud coordinating efforts to meet permit requirements. Cons�iltant will focus
efYorts on tl�e Low Iinpact Development Tcclmical Design Manual review and eomments.
'Chis subtask focuses on Phasc 1 and Phase II permit requirements and is a general benefit
project.
Asszrmptions:
• Consultant will provide a forum far coordination, review and implementation
strategies for stormwater permit documents, including a hydromodification plan.
• In August 2012, Consultai�t will develop a technical memorandwn that describes
all stonnwater related activities undertaken by member agencies during the 2011-
2012 Work Plan. This "I�M can be used into member agencies Annual Reports.
Subtask 2.5: Agricultural Recycled Water Users Guidance
Consultant will work with C�lifornia WateReuse and in collaboraYion with thc RWQCB
to build on the work plan developed in the previous year and to tinalize guidance tools
Yor the use of recycled water in agricultural applications in the Russian River watershed.
ds.rumptions:
• Consultant will work with California WateReuse to develop guidance standards or
BMPs for iirigation ol'agricultural lands with recycled water in the watershed.
• Continue to involve stakeholders in review of g�iidance tools. �'
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Subtask 2.6: North Coast IRWMP Support
Consultant will assist RRWA in continued support of activities far the North Coast
IRWMP and to further the success of RRWA's project in the IRWMP.
Assumptions:
• Consultant will develop letters of support for the IRWMP process and projects.
• Consultant will coordinate modifications to RRWA's project as needed. I
• Consultant will facilitate discussion of the [RWMP process and projects at TWG �
meetings.
Subtask 2.7: Coordination with Partner Agencics
Consultant will track partner agency programs and activities, respond to partner agencies
inquires, and contact parmers in fw�ther development of RRWA programs in PY 2012-
2013 and beyond.
Assz�mptions:
• The Consultant will coordinate with parmer agencies including the ]ocal
Resources Conservation Dish�icts, the Sonoma County Regional Climate
Protection Authoriry, the Laguna Foundation, Occidental Arts and Ecology
Center, LandPaths, Daily Acts, and other agencies/groups regarding regional
efforts.
Task C: Special Benefit Projects I�
Subtask 31: Stormwater Phase II Support i
Consultant will coordinate up to four NPDES Phase [I Agency Forums after regular
TWG meetings, and lssist MS4 Phase II agencies in responding to the proposed new i
Phase II Statewide permit, including evaluating options for collaborative implementation, �
joint development of planning documents and eval�iating the potential for joint repoRing. i
Asswnptions: ,
• Up to four (4) Phase II meetings to follow Working Group when possible ,
• Participation in monthly California Storntwater Quality Association (CASQA) �
conference call meetings and transmittal of notes from these calls to Phase II �
agencies
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Subtask 3.2: Storm�vater Training
The purpose of the 2012-13 Stormwater Training subtask is to continue the stormwater
trainiog coordination activities for member agencies and contractors and constiltants
responsible for implementing Stormwater Pollution Prcvention Plans (SWPPPs), and to (
assist in coordinating a MS4 permit related training oppoRunities and informational �
meetings (by the SWRCB and others) in the Russian River watershcd. �
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As.sumptions: i
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• MS4 Permit-Related "rraining or Comparable - RRWA staff will support one MS4
permit-related training or comparable with member agencies as lead or in
coordination with SWRCB.
• Construction General Permit QSP and OSD Training - RRWA staff will ,
coordinate witl�mamber agencies and professional certified trainers to hold QSP �I
(Qualified SWPPP Practitioner) and QSD (Qualified SWPPP Developer)
certificaYion training Yor contractors and designers that work in the watershed,
followed by State Board certification testiug. Tlie professional trainer will char�e �
a fee for this ri�aining. RRWA's role is to coordinate with member agcncies and
outside trainers to provide this training opportuility locally. Schedule: The ��
training will be held prior to July 2013.
Subtask 3.3: Stormwater Awareness Survey
I�he purpose of this task is to clriy out one stormwater awareness survey consistent with
the Phase I permit requirements. The survey will be conducted in the service area of the
City of Santa Ros1, County of Sonoma and Sonoma County Water Agency. RRWA will
contract with Data Instincts to carry out the survey.
A.sa unaption.s:
• Consultant will facilitate formulation of a questionnaire which will be developed
with guidance from Data Instincts and input from Phase I agency staff.
• Phone or comparable survey to be clrried out in Santa Rosa and unincorporated
Sonoma County service areas, with 200 complete surveys in each for a total of
400 surveys. I
• Final report of survey data and findings will be presented to the RRWA Board.
Subtask 3.4: Creek Week/Pollution Prevention Weck Campaign II
This subtask helps meet the Outreach and Gducation requirements of the Phase I and
Phase II MS4 Permits. The member agencies will work in conjunction with RRWA stafY I
to develop a combined Creek Week and Pollution Prevention Week campaign. RRWA �
will support member agencies by developing and circulatin� a drafr proclamation,
coordinating with agencies to present campaign messages to elected ofticials, and helping
with outreach Yor activities to be sponsored by member agencies. I
A.s.cumptions:
• Consultant will coordinate circulation of a Drafr Yroclamation �
• Consultant will assist with outreacll activities sponsored by agencies
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Subtask 3.5: Laguna TMDL Forum and Comments
RRWA will provide a forum for discussions with RWQCB and affected member
agencies as the Lagima de Sant� Rosa Total Maximum Daily Load (TMDL) is
developed; and coordinate commen[s from RRWA member agencies and provide forum
for RWQCB staff to receive comments and have � dialogue with member agencies.
Assumptions:
• Consultant will coordinate communication between participating member
agencies and the RWQCB
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July 1, 2012
• Coordinate RRWA member agency comments and facilitate dialogue with
RWQCB staff regarding these comments
Subtask 3.6: Salt/Nutrient Management Pl�n Support
Sauta Rosa Plain Groundwater SuUbasin Salt and Nutrient Management Plan is being I
developed. RRWA's role will be to represent a watershed perspective in the regional
discussions that will be held 1s part of tlie planning process.
Assumptio�as:
• The Consultant will attend up to three stakeholder workshops planned for the
Salt/Nutrient Management Plan.
• RRWA will provide a forum for information transfer to agencies and commenY
and disetiission of the Plan in the TWGs.
Subtask 3.7: Regional Safe Medicine Disposal Progrlm — Hauling and Disposal
The purpose of this program is to address issues regarding water quality and
pharmaceuticals in the watershed by providing appropriate locations for individuals to
dispose of unwlnted medicatious. The Consultaut contracts with a waste hauler and I
coordinates pick-up from existing disposal locations in Windsor, Healdsburg and I
Cloverdale.
A.ssumptrons:
• The Consultant will coordinate regular pick-ups of full disposal bins.
• The Consultant will coordinate with the waste hauler and review and pay invoices
Subtask 3.8: Regional Safe Medicine Dispos�l Program —Coordination and
Outrcach
'The purpose of this program is to address issues regarding water quality and
pharmaceutieals in the watershed by providing outreach to residents about properly
disposing of unwanted medication.
Assumptions:
• Consultant will coordinate a bi-mouthly call with SanCa Rosa and SCWA
• Consultant will coordinate with Santa Rosa and SCWA on amlual report
describing total pounds eollected
• Coordinate with SCW� and Santa Rosa on regional outreach advertisement for
radio or newspaper or comparable (up to $4,000)
• Consultant will inaintain program informaYion the RRWA web site
Subtask 3.9: Regional Safc Medicine llisposal Program - Special Collection Events
The purpose of this task is to sponsor a special collectiou event for mcmber agencies th�t
are not covered by SCW� or Santa Rosa safe medicine disposal programs. Conduct a
single safe medicine disposal event for each of the following member agencies: Ukiah,
Healdsburg and Windsor. Gvent will be comparable to and coordinated with special
collection events carried out by Santa Rosa and SCWA for other membcr agencies.
Ass umptions:
14
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R ian River Watershed Association —Vir inia Andere
uss g gg i
July 1, 2012
• Consultant will conduct a single safe medicine disposal evcnt for each of Ukiah, I
I-[ealdsburg and Windsor
, • Consultant will coordinate with SCWA and the City of Santa Rosa in a regional
campaign of special events
Subtask 3.10: Outreach Materials Bulk Ordcr—Grease Scrapers
The purpose of this task is to provide agencies with a cost savings through a bulk
purchase order of outreach material. Under this task, door-hangers with grease scrapers
attached (in both English and Spanish langua�es) will be ordered and provided to
participating agencies. ��i
Assump�ions: ��
• Consultant will coordinate ordering door-hangers with grease scrapers for
participating member agencies.
Subtask 3.11: Outreach Materials 13u1k Order—Water Bottles
The purpose of this task is to provide agencies with a cost savings through a bulk
purchase order of outreach material. Under this task re£llable unlined stainless steel (or
comparable) water bottles with a "Rethink your Drink/Take it from the Tap" message '
will be ordered and provided to participlting agencics.
A,ssamsptions:
• Consultant will coordinate ordering refillable water bottles for participating
member agencies.
i
15
_
, Russian River Watershed Association -Virginia Anderegg
July 1, 2012
I
Attachment B
' Virginia Porter Consulting Budget - Russian River Watcrshed Association I
' (July 1, 2012-June 30, 2013) �
RRWA Total
Staff ODCs Bud et
Task A-Executive Director Services
A.1.1 General Administration $36,940 $1,503 $38,443
A.1.2 Technical Workin Grou s $18,300 $440 $18,740
A.1.3 Work Plan Develo ment $8,450 $48 $8,498 I
Executive Director Subtotals $63,690 $1,991 $65,681 �
Task B- General Benefit Pro�ects
6.2.1 Im lementation of Outreach Strate ies $17,340 $7,881 $25,221
B2.2 Russian River Friendl Landsca e Guidelines $13,655 $1,225 $14,880
6.2.3 Re ulator Forum and Advocac $26,270 $1,976 $28,246
B.2.4 MS4 Permit Su ort $5,910 $57 $5,967
B.2.5 A ricultural Rec cled Water Users Guidance $8,150 $319 $8,469
6.2.6 North Coast IRWMP Su ort $9,200 $312 $9,512
B.2.7 Coordination with Partner A encies $2,080 $15 $2,095
General Benefit Subtotals $82,605 $11,785 $94,390
Task C-S ecial Benefit Pro'ects
C.3.1 Stormwater Phase II Su ort $15,090 $248 $15,336
C.3.2 Stormwater Trainin $5,250 $382 $5,632 I
C.3.3 Stormwater Awareness Surve $2,950 $20,323 $23,273
C.3.4 Creek/Pollution Prevention Week Cam ai n $2,670 $824 $3,494
C.3.5 La una TMDL Forum and Comments $3,860 $317 $4,177
C.3.6 SalUNutrient Mana ement Plan Su ort $3,010 $127 $3,137
C.3.7 Regional Safe Medicine Disposal Program -
Haulin and Dis osal $4,720 $3,060 $7,780
C.3.8 Regional Safe Medicine Disposal Program -
Coordination and Outreach $3,880 $4,048 $7,928
C.3.9 Regional Safe Medicine Disposal Program -
S ecial Collection Events $11,225 $2,561 $13,786 i
C.3.9 Outreach Material Bulk Order- Grease
Scra ers $560 $2,292 $2,852 i
�
C.3.9 Outreach Material Bulk Order-Water Bottles $980 $4,585 $5,565 �
S ecial Benefit Subtotals $54,195 $38,766 $92,961
' RRWA Total for FY 12-13 $z00,490 $52,542 $253,032
� 16 ��
I
� -- - - -
r Watershed Association —Vir inia Andere �
Russian Rive g 9g
July 1, 2012 I
Consultant Rates II
Virginia Porter Consulting
Fees for the City of Ukiah for �
Russian River Watershed Association Executive Director Services ��
7/1/2012 through 6/30/2013
Hourly rate for Virginia Anderegg $175.00 I
Mileage charge per mile $ 0.50 i
Other expenses — Subcontractor fees,
copying, meals, eta Cost plus 1.5%
i
17 I