HomeMy WebLinkAboutRG Clark Construction 2013-06-20 i
SHORT FORM CONSTRUCTION CONTRACT �
This Agreement is made and entered on June 20 , 2013 , in Ukiah, I
California, by and between RG Clark Construction, a corporation I
( "Contractor" ) and the City of Ukiah ("City") , a general law municipal
corporation.
RECITALS:
1 . The plans and specifications for this work ( "the Work" ) are
contained in Exhibit A, which is attached hereto and incorporated
herein by this reference.
2 . Contractor is properly licensed and qualified to perform the
work.
3 . Whenever this Agreement ca11s for City approval or
notification, the approval or notification must be signed by its City
Manager or his or her designee.
AGREEMENT:
Wherefore, in consideration of the foregoing facts and the terms
and conditions as further stated herein, the parties hereby agree as
follows .
1. PERFORMANCE OE THE WORK
Contractor will perform the Work as further provided herein.
1.1 Time of Performance. Contractor shall complete the work 120
working days from the date of the Notice to Proceed.
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contract that time is of the essence and that, in case all the work
is not completed before or upon the expiration of the time limit as
set forth, damage, other than those cost items identified in section
1 . 1 . 2 , will be sustained by the City and that it is and will be
impracticable to determine the actual amount of damage by reason of
such delay; and it is therefore agreed that, subject to Sections
1 . 13-1 . 14 , below, the Contractor will pay to the City the sum of five
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hundred dollars ($500 . 00) per day for each and every calendar day' s
delay beyond the time prescribed.
1 . 1 . 2 ❑ [�ne�k �t aPPi��abie� In case the work called for under
this contract is not completed within the time limit stipulated
herein, the City shall have the right as provided hereinabove, to I
extend the time of completion thereof . If the time limit be so
extended, the City shall have the right to charge to the Contractor
and to deduct from the final payment for the work the actual cost
to the City of engineering, inspection, superintendence and other I
overhead expenses which are directly chargeable to the contract and i
which accrue during the period of such extension, except that the
cost of final unavoidable delays sha11 not be included in such
charges .
1.2 Construction of Contract Documents . Contractor will perform
the Work in compliance with the plans and specifications set forth in I
the attached Exhibit A. If there is any inconsistency or conflict ,
between the plans and the specifications, the specifications will �
prevail . If there is any inconsistency between the plans and the
specifications and this agreement, the terms of this Agreement shall
prevail, unless expressly stated otherwise in a particular
specification.
1.3 Contractor furnished items. Contractor will furnish all
necessary labor, materials, tools, equipment, and transportation
necessary to perform the Work.
1.4 Use of Employees .
1 .4 . 1. Contractor sha11 pay all mechanics and laborers
employed or working upon the site of the work unconditionally and
without subsequent deductions or rebate on any account thefull amounts
due at the time of payment at wage rates not less than those contained
in the applicable prevailing wage determination, regardless of any
contractual relationship which may be alleged to exist between the
Contractor and subcontractors and such laborers and mechanics .
1 .4 . 2 . Contractor shall comply with the California
Labor Code Section 1775 . In accordance with said Section 1775,
Contractor shall forfeit as a penalty to the City, $50 . 00 for each
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calendar day or portion thereof, for each workman paid less than the
stipulated prevailing rates for such work or craft in which such
workman is employed for any work done under the Contract by him or her
or by any subcontractor under him or her in violation of the provisions
of the Labor Code and in particular, Labor Code Sections 1770 to 1780,
inclusive. In addition to said penalty and pursuant to Section 1775,
the difference between such stipulated prevailing wage rates and the
amount paid to each workman for each calendar day or portion thereof
for which each workman was paid less than the stipulated prevailing
wage rate shall be paid to each workman by the Contractor.
1 .4 . 3 . Pursuant to the provision of Section 1770 of the I
Labor Code of the State of California, City has ascertained the general I
prevailing rate of wages (which rate includes employer payments for
health and welfare, vacation, pension and similar purposes) applicable
to the work to be done, for straight time work. The holiday wage rate
listed shall be applicable to all holidays recognized in the collective
bargaining agreement of the particular craft, classification, or type
of workers concerned. Copies of the General Prevailing Wage
Determination are on file in the office of the City Engineer and are ,
available to the Contractor on request . The Contractor shall post the I
wage determination at the site of work in a prominent place where the
workers can easily see it .
1 .4 . 4 . City will not recognize any claim for additional
compensation because the Contractor has paid any rate in excess of the
prevailing wage rate obtained from the City Engineer. The possibility
of wage increases is one of the elements to be considered by the
Contractor in determining his or her bid and will not in any
circumstances be considered as the basis for a claim against the City.
1 . 4 . 5 . Travel and Subsistence Payments .
Contractor shall make travel and subsistence payments to
each worker needed to execute the work in accordance with the
, requirements in Section 1773 . 8 of the Labor Code (Chapter 880 , Statutes
of 1968) .
1 .4 . 6 . Apprentices .
Attention is directed to the provisions in Sections 1777 . 5
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(Chapter 1411, Statutes of 1968) and 1777 . 6 of the California Labor ��
Code concerning the employment of apprentices by the Contractor or any
subcontractor under him. Contractor and any subcontractor under him
or her shall comply with the requirements of said sections in the
employment of apprentices.
Information relative to apprenticeship standards, wage
schedules and other requirements may be obtained from the Director of
Industrial Relations, ex officio the Administrator of Apprenticeship,
San Francisco, California, or from the Division of Apprenticeship
Standards and its branch offices.
Copies of Labor Code Sections 1771 (requiring prevailing wages) , 1775
(imposing penalties, including a $50 per day, per worker forfeiture,
for failure to pay prevailing wages) , 1776 (requiring contractor to
maintain available for inspection certified payroll records) , 1777 . 5
(requiring certain apprenticeship programs) , 1813 (imposing penalties
for failure to make records available for inspection) and 1815
(requiring time and '� for overtime) are attached to this Contract as
Exhibit B .
1.5 CITY Inspector. CITY may designate an architect, engineer,
other design professional or other inspector ("Inspector" ) to
supervise and/or inspect Contractor' s performance of the Work. The
Inspector shall have no authority to change the Work, the compensation
for performing the Work or the time for completing the work without
City' s prior written approval . City shall notify the Contractor in
writing, if it designates an Inspector.
1.6 Site Conditions. Contractor acknowledges that it has
inspected the work site and any improvements involving the Work and
satisfied itself as to the conditions which can affect the Work or its
cost . Contractor has not relied on any representation by CITY or its
officers or employees as to the condition of the site or the houses
or any condition that might affect the cost of performing this
Agreement .
1.7 New Products Required. All equipment, materials orfixtures
furnished by Contractor under this Agreement shall be new and of the I
most suitable grade for the intended purpose, unless otherwise
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specifically provided.
1.8 Compliance with Laws. The Contractor shall give all notices
and comply with all applicable laws, ordinances, codes, rules and I
regulations. The Contractor shall secure and payfor all permits, fees,
and licenses necessary for the proper execution and completion of the
work.
1.9 Protection of Site and Improvements. The Contractor shall
preserve and protect the site, grounds and any involved improvements
and shall not alter or damage any portion thereof, except as is
absolutely necessary in order to perform the Work. The Contractor
shall repair or replace, as directed by CTTY, any property that it
damages, loses or destroys in violation of this paragraph. Contractor
shall assume full responsibility for maintaining the safety of the
worksite in compliance with al1 applicable state and federal worker ,
safety and protection laws and shall maintain the worksite in i
compliance with all such laws .
1.10 Inspection of Work. The Contractor shall ensure that the i
Work is available for inspection by CITY or its Inspector at all '
reasonable times and that no work is covered up or rendered incapable
of inspection without prior notice to CITY or its Inspector and a
reasonable opportunity for inspection. The presence or absence of an
CITY inspector or the conduct of an inspection by CITY or its Inspector
shall not relieve the Contractor from any contract requirement or
compliance with Exhibit A.
1.11 Title. The Contractor warrants that it conveys full and
complete title, free of all liens and encumbrances, to all materials,
supplies, fixtures and equipment furnished to CITY under this
Agreement and agrees to fully defend and indemnify CITY, its officers
and employees, and the houses and homebuyers included in the Work from
and against any claim, lien, charge, debt, cost, expense or liability
arising from a breach of said warranty.
1. 12 Warranties. In addition to any other warranties in this
contract, the Contractor warrants that the Work conforms to the
contract requirements and is free of any defect in equipment, material
or workmanship for a period of one year from the date of final
acceptance of the Work by CITY. If CITY accepts any part of the Work
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beforefinal acceptance of the entire Work, the warranty shall continue
for the period of one year from the date of such partial acceptance.
The Contractor shall remedy, at the Contractor� s expense, any failure
to conform, or any defect . [Initial if following sentence applies /_/
/ /] CITY shall retain o of the Contract Amount to secure the
Contractor' s warranty and sha11 remit the unused portion of that amount
' at the end of the warranty period. The time limit of this warranty
shall not apply to any latent defects, or gross negligence or fraud
on the part of the Contractor.
1. 13 . Extension of Time.
Should any delays occur which the City may consider unavoidable, as
herein defined, the Contractor shall, pursuant to his or her
application, be allowed an extension of time proportional to said delay
or delays, beyond the time herein set forth, in which to complete this
I contract; and liquidated damagesfor delay shall not be charged against
the Contractor by the City during an extension of time granted because
of unavoidable delay or delays .
Any claim by Contractor for a time extension based on unavoidable
delays shall be based on written notice delivered to the City within
15 days of the occurrence of the event giving rise to the claim. Failure
to file said written notice within the time specified shall constitute
a waiver of said claim. Notice of the full extent of the claim and all
supporting data must be delivered to the City within 45 days of the
occurrence unless the City specifies in writing a longer period. All
claims for a time extension must be approved by the City and
incorporated into a written change order.
1. 14 . Unfavorable Weather and Other Conditions.
During unfavorable weather and other conditions, the Contractor shall
pursue only such portions of the work as shall not be damaged thereby.
No portions of the work whose satisfactory quality or efficiency will
be affected by any unfavorable conditions shall be constructed while
these conditions remain, unless, by special means or precautions
approved by the City, the Contractor shall be able to overcome them.
The Contractor shall be granted a time extension of one day for each
unfavorable weather day that prevents him or her from placing concrete
forms or placing and finishing concrete or asphalt concrete. Such
unfavorable weather day is defined as a rain day where precipitation
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prevents the contractor from performing the work more than four (4) I
continuous hours within the authorized work period or a temperature
day where the ambient temperature is below that specified for the
placement of materials associated with the controlling work item for I
more than four (4) continuous work hours of the authorized work period.
1.15. Saturday, Sunday, Holiday and Night Work.
No work shall be done between the hours of 6 p.m. and 7 a.m. , nor on
Saturdays, Sundays or legal holidays except such work as is necessary
for the proper care and protection of work already performed, or except
in cases of absolute necessity and in any case only with the permission
of the City.
It is understood, however, that night work may be established as a
regular procedure by the Contractor if he or she first obtains the
written permission of the City and that such permission may be revoked
at any time by the City if the Contractor fails to maintain at night
adequate force and equipmentfor reasonable prosecution and tojustify
inspection of the work.
1.16. Hours of Labor.
Eight (8) hours of labor shall constitute a legal day' s work and the
Contractor or any subcontractor shall not require or permit more than
eight hours of labor in a day from any person employed by him or her
in the performance of the work under this contract, unless paying
compensation for a11 hours worked in excess of eight (8) hours per day ,
at not less than 1 'f times the basic rate of pay. The Contractor shall
forfeit to the City, as a penalty, the sum of twenty-five dollars
($25 . 00) for each workman employed in the execution of the contract '
by him or her or by any subcontractor, for each calendar day during
which such laborer, workman, or mechanic is required or permitted to
labor more than eight hours in violation of the provisions of Section
1810 to 1816 , inclusive, (Article 3, Chapter 1, Part 7, Division 2)
of the Labor Code of the State of California and any acts amendatory
thereof .
2 . CONTRACT PRICE
CITY shall pay the Contractor for performance of this Agreement
a lump sum price of $29 , 803, and $2 . 00 per square foot for the plywood
replacement, as specified in the bid documents .
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3 . PAYMENT OF CONTRACT PRICE
3 . 1 All payments under this contract shall be made upon the
presentation of certificates in writing from the City and shall show
that the work covered by the payments has been done and the payments
thereof are due in accordance with this contract .
3 . 2 City shall pay any invoice complying with Section 3 . 1 for Work
approved by City within thirty (30) days of its receipt by City.
4 . INDEMNIFICATION AND INSURANCE.
4 . 1 Indemnification. The Contractor shall do all of the work
and furnish all labor, materials, tools and appliances, except as
otherwise herein expressly stipulated, necessary or proper for
performing and completing the work herein required in the manner and
within the time herein specified. The mention of any specific duty or I
liability imposed upon the Contractor shall not be construed as a
limitation or restriction of any general liability or duty imposed upon
the Contractor by this contract, said reference to any specific duty
or liability being made herein merely for the purpose of explanation.
The right of general supervision by the City shall not make the
Contractor an agent of the City and the liability of the Contractor
for all damages to persons or to public or private property, arising ,
from the Contractor� s execution of the work, shall not be lessened I
because of such general supervision.
Until the completion and final acceptance by the City of all the work
under and implied by this contract, the work shall be under the
Contractor ' s responsible care and charge . The Contractor shall rebuild,
repair, restore and make good all injuries, damages, re-erections and
repairs, occasioned or rendered necessary by causes of any nature
whatsoever, excepting only acts of God and none other, to all or any
portions of the work, except as otherwise stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and
hold harmless the City and its officers, directors, agents, and
employees from and against all claims, damages, losses and expenses
including but not limited to attorneys ' fees, costs of suit, expert
witness fees and expenses and fees and costs of any necessary private
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investigators arising out of or resulting from the performance of the
work, provided that any such claim, damage, loss or expense (1) is i
attributable to bodily injury, sickness, disease or death, or to injury I
to or destruction of tangible property, other than the work itself, i
including the loss of use resulting therefrom and (2) is caused in whole
or in part by any act or omission of the Contractor, any subcontractor, I
or anyone directly or indirectly employed by any of them, or anyone
for whose acts any of them may be liable, regardless of whether or not �
it is caused in part by a party indemnified hereunder, or by the I
negligence or omission of a party indemnified herein. I
In any and all claims against the City or any of its agents or employees I
by any employee of the Contractor, any subcontractor, anyone directly
or indirectly employed by any of them, or anyone for whose acts any
of them may be liable, the indemnification obligation shall not be
limited in any way by any limitation on the amount or type of damages,
compensation or benefits payable by or for the Contractor or any
subcontractor under workers ' or workmen' s compensation acts,
disability benefit acts, or other employee benefit acts. The
obligation to indemnify shall extend to and include acts of the
indemnified party which may be negligent or omissions which may cause
negligence.
The City shall have the right to estimate the amount of such damage I
and to cause the City to pay the same and the amount so paid for such
damage sha11 be deducted from the money due the Contractor under this
contract; or the whole or so much of the money due or to become due
the Contractor under this contract as may be considered necessary by
the City, shall be retained by the City until such suits or claims for
damages shall have been settled or otherwise disposed of and
satisfactory evidence to that effect furnished to the City. i
4 .2 Insurance. Contractor shall procure and maintain for the
duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, his or
her agents, representatives, employees or subcontractors.
4 .2 . 1. Minimum Scope of Insurance
Coverage shall be at least as broad as:
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1 . Insurance Services Office Commercial Liability
Coverage (occurrence form CG 0001) .
2 . Insurance Services Office form number CA 0001 (Ed.
1/87) covering Automobile Liability, code 1 (any auto) .
3 . worker' s Compensation insurance as required by the
State of California and Employer' s Liability Insurance .
4 .2 .2. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1 . General Liability: $1, 000, 000 per occurrence for
bodily injury, personal injury, and property damage. If
Commercial General Liability Insurance or other form with
a general aggregate limit is used, either the general
aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be
twice the required occurrence limit.
2 . Automobile Liability: $1, 000, 000 per accident
for bodily injury and property damage.
3 . Employer' s Liability: $1, 000, 000 per accident
for bodily injury and property damage.
4 .2 .3 . Deductiblea and Self-insured Retentions
Any deductibles or self-insured retentions must be declared
to and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City,
its officers, officials, employees and volunteers; or the
Contractor shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and
related investigations, claim administration and defense
expenses .
4 .2 .4 . Other Insurance Provisiona
The general liability and automobile liability policies are
to contain, or be endorsed to contain, the following
provisions:
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1 . The City, its officers, officials, employees, and
volunteers are to be covered as insureds with respect to
liability arising out of automobiles owned, leased, hired I
or borrowed by or on behalf of the contractor; and with
respect to liability arising out of work or operations
performed by or on behalf of the Contractor including �
materials, parts or equipment furnished in connection with I
such work or operations . General liability coverage can be
provided in the form of an endorsement to the Contractor' s I
insurance, or as a separate owner' s policy. �
2 . For any claims related to this project, the
Contractor' s insurance coverage shall be primary insurance
as respects the City, its officers, officials, employees,
volunteers. Any insurance or self-insurance maintained by
the City, its officers, officials, employees, or volunteers,
shall be excess of the Contractor' s insurance and shall not
contribute with it .
3 . Each insurance policy required by this clause shall
be endorsed to state that coverage shall not be canceled
by either party, except after thirty (30) days ' prior
written notice by certified mail, return receipt requested,
has been given to the City.
4 .2 .5. Acceptability of Insurers
Insurance is to be placed with admitted California insurers
with an A.M. Best ' s rating of no less than A- for financial
strength, aa for long-term credit rating and AMB-1 for
short-term credit rating.
4 .2 . 6. Verification of Coverage
Contractor shall furnish the City with original
certificates and amendatory endorsements effecting
coverage required by this clause . The endorsements shall
be on forms provided by the City or on other than the City' s
forms, provided those endorsements or policies conform to
the requirements. All certificates and endorsements are to
be received within 15 days from written notice of contract
award, and the work shall not commence until the
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certificates and endorsements have been approved by the I
City. The City reserves the right to require complete
certified copies of all required insurance policies, �
including endorsements effecting the coverage required by �,
these Special Provisions at any time.
4 .2 .7. Subcontractors
Contractor shall include all subcontractors as insureds
under its policies or shall furnish separate certificates
and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements
stated herein.
5 . TERMINATION.
This Agreement may only be terminated by City: 1) for breach of
the agreement; 2) because funds are no longer available to pay
Contractor for services provided under this Agreement; or 3) City has
abandoned and does not wish to complete the project for which
Contractor was retained. City shall notify Contractor of any alleged
breach of the agreement and of the action required to cure the breach.
If Contractor fails to cure the breach within the time specified in
the notice, the contract shall be terminated as of that time. If
terminated for lack of funds or abandonment of the project, the
contract shall terminate on the date notice of termination is given
to Contractor. City shall pay the Contractor only for services
performed and expenses incurred as of the effective termination date,
unless terminated because the Contractor has failed to satisfactorily
cure a breach after notice in which event City shall:
a. retain any amounts earned under the Contract but not yet
paid by City;
b. take possession of all material and fixtures on the job site;
c . have the right to complete the Work and recover from
Contractor any increased cost to complete the Work above the amounts
that would have been paid to Contractor hereunder, together with any
other damages suffered by City as a result of said breach.
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6 . MODIFICATION OF AGREEMENT. II
City may, from time to time, request changes in the Work, the
time to complete the work or the compensation to be paid for the Work.
Such changes must be incorporated in written amendments to this
Agreement . To be effective, all such changes as referred to in this
section must be agreed upon in writing by both parties to this
agreement .
7 . ASSIGNMENT.
The Contractor shall not assign any interest in this Agreement,
and shall not transfer any interest in the same (whether by assignment
or novation) , without the prior written consent of City.
8. APPLICATION OF LAWS.
The parties hereby agree that a11 applicable Federal, State and
local rules, regulations and guidelines not written into this
Agreement shall hereby prevail during the period of this Agreement .
9. INDEPENDENT CONTRACTOR.
It is the express intention of the parties hereto that Contractor
is an independent contractor and not an employee, joint venturer, or
partner of City for any purpose whatsoever. City shall have no right
to, and shall not control the manner or prescribe the method of
accomplishing those services contracted to and performed by Contractor
under this Agreement, and the general public and all governmental
agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate
authority in City have been inserted solely to achieve compliance with
federal and state laws, rules, regulations, and interpretations
thereof . No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the
relationship of employer and employee between Contractor and City.
Contractor shall pay all estimated and actual federal and state �
income and self-employment taxes that are due the state and federal
government and shall furnish and pay worker' s compensation insurance,
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unemployment insurance and any other benefits required by law for '
himself and his employees, if any. Contractor agrees to indemnify and
hold City and its officers, agents and employees harmless from and
against any claims or demands by federal, state or local government
agencies for any such taxes or benefits due but not paid by Contractor,
including the legal costs associated with defending against any audit,
claim, demand or law suit .
Contractor warrants and represents that it is a properly licensed
for the work performed under this Agreement with a substantial
investment in its business and that it maintains its own offices and
staff which it will use in performing under this Agreement .
10. GOVERNING LAW.
This Agreement shall be governed by and construed in accordance
with the laws of the State of California and any legal action concerning
the agreement must be filed and litigated in the proper court in
Mendocino County, each party consenting to jurisdiction and venue of
California state courts in Mendocino County.
11. SEVERABILITY.
If any provision of the Agreement is held by a court of competent
jurisdiction to be invalid, void, or unenforceable, the remaining
provisions shall nevertheless continue in full force and effect
without being impaired or invalidated in any way.
12 . INTEGRATION. II
This Agreement, including the exhibits attached hereto, contains �
the entire agreement among the parties and supersedes all prior and
contemporaneous oral and written agreements, understandings, and
representations among the parties. No amendments to this Agreement
shall be binding unless executed in writing by all of the parties .
13 . WAIVER.
No waiver of any of the provisions of this Agreement shall be
deemed, or shall constitute a waiver of any other provision, nor shall
any waiver constitute a continuing waiver. No waiver shall be binding
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unless executed in writing by the party making the waiver. �I
14. NOTICES.
Whenever notice, payment or other communication is required or
permitted under this Agreement, it shall be deemed to have been given I
when personally delivered, telefaxed or deposited in the United States
mail with proper first class postage affixed thereto and addressed as I
follows: �
CONTRACTOR CITY
RG CLARK CONSTRUCTION, INC. City of Ukiah
ROBERT CLARK ATTN: MARY HORGER
PO BOX 167 300 Seminary Ave.
CALPELLA, CA Ukiah, CA. 95482
FAX: 707-468-8004 FAX: 707-463-6234
Service by telefax sha11 bear a notation of the date and place of
transmission and the facsimile telephone number to which transmitted.
Either party may change the address to which notices must be sent by
providing notice of that change as provided in this paragraph.
15. PARAGRAPH HEADINGS.
The paragraph headings contained herein are for convenience and
reference only and are not intended to define or limit the scope of
this agreement .
16. DUPLICATE ORIGINALS.
This Agreement may be executed in one or more duplicate originals
bearing the original signature of both parties and when so executed
any such duplicate original shall be admissible as proof of the
existence and terms of the Agreement between the parties.
WHEREFORE, the parties have entered this Agreement on the date
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15 . PARAGRAPH HEADINGS .
The �arag,�api� 'ae�dings conta:i.nod herein aro �Por r_or_ver ione�.- -�_��
��I�.re��ce� only and are noL int .�r�.aeci l.o define or I_i_ro'�L '..hc ����nc� . _
L`�i: acrc�.mcnt .
16 . DUPLICATE ORIGINALS.
7't�. Ls 11gr_eerient nt<ay pe executca :i.n cne or more duol�ca�e o i I y I n-i.Ls ,
�eari_nq the origir.aJ_ si.c�nature o:`. bol�,h pa:Ci.es and when so execuLed ,
any such duplicaLe or.iginal shal� be admissible as prool of` the �
ex±stence and terms of t:he 7lqrecmer.t beY_4feen the parties .
WFIEREE'ORL, the pa.rti.es have enLered this Agreement on Y.he daCe
first wr�i.tten abovc .
RC� ::T�nRK CONS'1'R��C".:_OI�� 7:NC . C7.':'Y �
:3y i�� /- ��L�° ---- BY�— "� -�_ _`��"���. .
Tit1c: /j��,. �i� --- Titl. . ���
�� �
Califor.n�i.<a :.'onCracCor ' s License Number. 367222
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CITY of UKIAFI L'�'� ,B" � �
?ilu}cn�.ina��:\cev�.m
1.'A:.iii t'1 1:.:%�
Noo ?u)JOI.q]�i.Pm i � � _I
REQtiF:tiT [OR �BID.•v
FAX AND EN,AIL RESPONSE WILL�c ACCEPTEC
RETURN THIS FORM D1TE: 5l17I2013
/ THI. \O'f \.\O/RDEIi �_ . . � en am 1—
compan. �amc ��L/, ',O/'/ .er17rY�T/Gi. nius�ci��s[al:c�;v�:,u�.�ui
SAAAress: � I:JUI>.m.,JUneAth. ?Ul.i
i u rnu i ...e�i �'.-vrrzc�an:
�ifs'ax jG7 � .,Y, , <<� ,
�, ,�,��:�,,,�
�� �� G� �,��: ,n�.�, � � � �:��,»
� �� c
.t.:�. r,rt_n_v.C>if:ur.n+'N �iu�n[GS[n�s .\I.L 81Dti tiH:\I.L BE 40P. 161AH <'A
V�e�iin U65CRIP1'10\ UNtarice Fxi'dPricc
7 Fumish a!I labor,materials,tools,eQUipment antl incitlentals.and doing 7q�7
Lmnp all wcrk:nvo'med(less th,z plywood replacemenq vnth the Therma Solar • � �O� F`.J"�
Sum Heatir.g System N,ain[enance�roject as per Ciry of Ukiah Specifcation �
E32085.
'_i 0 SG Plywoctl replacemenl as marked by an"X"by[Ce City. Pe�Square fcot 00 L�(2�
pnce to inc'�.utle all la6or,marerials,tools,equipmen[and incltlen'als
TOTAL BID PRICE I� F1GCF2ES: S D
TOTAI.BID PRICE 1\R'ORDS:
/hir�i�h�l�sc��lYQ�����1/a'/%' /l�
�—' /
-"Mantlatory Pre-Bitl Meeting: 10:0o a.m.,May 23,2073'•'
at ihe Cilc\iunicipal Pool.511 PnrA Bouler:u'A,LI<iah,C.�9iJ82
h7ll mrl]nJnrwmlion cnnrplelcli�ui bos be/o�a.
'1-LIt\I5� TERMS'.
\ET 3l1 '..Right�i.esrnetl to rcjea any ano a�.biGs.
DFI..1'O: 2.Rignt is rescrvetl to a[acpl se0ara!e i:en'S unless s^eu9oally tlrnietl Cy t:�der
F.O.B.UKIAH ].R:��rsmservea:nre:eaao�ahorr�arytmCCrwnneaspreeo�sy!aie��ope:'cr„
LE.\DlINEARO: ��\ a0ca�ate'�yla�heCilyolL•mne.
/'UNI'.�\1 \.�\IL: /. 4.InCAS[OFOEFAULT.tneQryc*Ukia�m�yprocuret�eltemsquotetlon`romo[Mr
/ /j � //A�:/ . scur[es ana hold 1°e original bitlGer liaole(u�any Incre2seo COgts�
si�e+R i - 5 The prce,ter^is.Oelivory pomt.antl cellvery Oate may'edivitlually or rollective.y be me
1'IU]!\UIl�. O basisuflhexwartlln3o`thepitl.
Tlll.l:: / w 6.ALL d1�5 MOST BESIGNED.
PIION ' L��� ].In]u0lII'.1�113 f�'�iC.'Jitl�C:d�!?e5:.^.d�IhC'J.p 5^di1.RTdlf 40Cn dnC^ay�'J'JC'C'i'JniG
Fnx: �nio�Orawr(a 60 tlays from r�e biE cue tlate.unie=_s a d.tleren::ime penotl is socc i:=v
n�it� � ///J iRF3
�0� �� L-/��� 8. �iddur u3�ees to perform a:co�ding lo I's b'.tl,if I�e Gitys accrplan:e Is
mmumca�etl:o I�e bidaer wiVUn��e[imC sVenOeC'.c nurrAe��e0ove
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REQUEST FOR BID
City of Ukiah
THERMAL SOLAR HEATING SYSTEM
MAINTENANCE PROJECT
Specification No. E32089
May 1,2013
Mandatorv Pre-Bid Meetine
10:00 a.m., May 14,2013
At the City Municipal Pool,511 Park Bonlevard,Ukiah,CA 95482 I
Bid Due Date
1:30 PM, May 22, 2013
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Cify ojUkiufi The�md Solar Heating SyuTem Maitttenanre Project,Spec.E31089
I. In[roduclion
City oF Ukiah is seeking bids from yualified Contrnctors to provide all materials,lebor and equipment to
replam e�sting solar panels and other miscellaneous items on a system localed al the City's�Aunicipal Pool.
51 I Park Boulevard,Ckiah,Califomia,9548?.
I1. Bid Pracedure
PLEASE TAKG VOTICt: �fhis Request for F3id(RFB)is issued as an open market purchaze under Sec[ion
1522 ufthe UAiah City Coda This is not a formal or informal bid under the provisions ofstate law goveming
RFB's for Public Pmjccts. The pmcedures govcming open market purchases arc at the diuretion of lhe
Purchazing Officer and may vary Bom hid to bid.depending on che City's nceds. Thc City Code encouagcs
the Vurchasing Oflicer m use modem communications',including the lelephone,e-mail and the inteme[,to
ohtain the lowest possibic pricC, consisteN wi[h the City's needs. The Purchazing OlTicer d0es use City
bidder's lisis'when saliciting bids. You may contac[the Pucchusing Offmer ifyou would like�o he placed on
the City's biddcr's lisl.
IIL Cootac[Person
'fhe Ciry�has designated Mary Hrnger.Purchasing Supervisuq az the contact person I'or yuestions
related to the wo[k royuested.Questions are W be submitted in w�iting,and can be done m by fa�at(707)463-
6234,or by e-mail at mhorge�cirvofukiah.com.
IV. Pr�NidNce[in¢-Mandomrv
A q uali ficd rcpresentalive ofthe Contrnc[or is requcsicd lo aucnd a pre-bid meeting at Ihe dcsignated
date,time and location below. Allendarme at[his conference is manda[orv. Failure to ettend thic conference
will be just cause for the 6id to be rejected as non-responsive.
'I'he purposc of this mceting will be Io darify the mntents ofthis hid requcs�in order to preveni any
misunderstandingoftheCiry'sposition. Anydoub[astotherequirementsofthissoliciCationoranyapparent
omission or discrepancy should be presented ro the Ciry at this mee[ing. The Ciry will rhen derermine the
appropriale aciion necessary,if am',and may issuc a written amendmen��o�he bid reques'C Oral sta�ements or
instmetions will not constimte an amendmen[m this solicitatioa ��..
i
Bid Conferenre Date: May 14,2013
[3id Conference Time: 10:00 a.m.
Bid Cunference Location: Municipal Pool,SI I Park Boulcvard.Ukiah.CA 95482
IV. BiA Submittal Instructions
Rids can be submitled in hardcupy.fas,or by cmail. Bids are due on or befure 1 d0 PM,May 22,201J lo'.
Ciry of Ckiah
Attn: MaryHorger
� 411 West Clav Svcct
Phone: (707)463-6233.Faa: (707)463-b234
Email: mhorecrdclno(uRizhsom
it will be the 5ole responsibiliTy of[he bidders to have their hids delivercd m thc City bcfore Ihe closin�hour
and data 1.ate bids will not be considered and will be re[umed unopened m the sender.'fhc Ciry will not 6e
rcsponsible(or an}'cost incurted 6y the Contrzc[or in preparation of their bid responsc.
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' City ojUkiah Therma/Sofar Heating System Maintenance Project,Spec.EJ2089 I
I
V. Scooe of Work
WorA requested under this bid shall,in geneal,shall consist of providing all cquipment,matctials,and labor
for the rcmoval end replacement of collecrors on [he exisiing thertnal solar heating system a� the Ciry of
Ukiah's Municipat Pool. Please see attached drawing 85.21 (2 pages)pmvidingdetails of[he cxisting.rysrem.
This solar hcating system is used to heat the City of UAiah's 90,000 gallon lap pool. The desired operating
[emperature is beM•een N3 and 85 deSRees(or lhe months ofMay,June,July and Augus[. WorA on�his project
will includc:
L Removing esisting collcctors,ieaving ihe existing asphait roofmg in place.
2. Transpor[thc rcm��ad collcctors tn a City of Ukiah storage arca located at 31 I Eut Pakins
Strcct for thc City to rccycic.
3. Completely rcmove the mouming frame closest ro the pool.
4. Repair as needeJ[he existing moun[ing Crames.
5. Mounl Ihe new cullectors on the csi5ting moun[ing frame.
6. Re-pipe[hecollectorsusingexislingPVCpipeandfittings,onlyrcplacingasnccded,tomeet
ihe manufacWrer's specifications.
7. Installation of a new Flow meter on the main 4"pipe serving the solar panel system. ,
8. Installation of necessary vncuum breakers and drains. '
Existing isolation valves,pool pump and filtration equipment are to remain in service. .
New collec�ors shall be Gull 4000 4'x10'unglarxd solar pail collectors,with exiruded aluminum absorber
pfares, I-I/7'copper headca and'L•"copper risers,or equivalent.
All marerials shall be new,free of de&cts,and installed as per manu(acmrer's instructions.
On a daily bacis, the Connacror shall keep ehe site of work and adjacen[ premises safe and u free from
ma[crial, debris, and rubbish as practical. All constmc[ion debris crcatcd by project must bc cicancd up,
removed,and be disposed of properly and recycled i f practical.liauling and dump fees are the rcsponsibility of'
[he Contractor.
Workschedule should be baied on worAingMonday thm Friday,7:00 a.m.�hrough 4:00 p.m.,excludingCity
hnlidays. Work shall be completed at thc project site within 120 wurking days from the Notice to Procecd.
Contrac[or will pay to the Ciry[hc sum of five hundred dollazs(5500.00)per day for each and every calendar
days delay beyond the time prescribed(pleue see attached Short Form Construction Contract fbr details),
VL Submittals
Contractor shall suhmit the following infortnation to the Ciry for appmval prior ro construction:
1. Descriptian af replacement campanents.
2. Delailed wartanro infortnation for replacement componenLS.
VI. Mcasurcmcotandl'avme¢t
Measuremen[for the worA described in[his specification will be meazurcd by the lump sum bid.
Payment—The lump sum price shall include PoII compensaOOn for (umishing all labor, materisls, tools,
equipment and incidentals, and doing all[he work involved az described by these specifica[ions, and no
additional compcnsation w�ill bc allowcd ihcrcfom.
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City ojUkiah Therma!Solar Heutiae Sya�tem Maintenunre Hoject,Spea E320R9 I�
Vl. Perms
The Ciq�acks that vendors speeify their desired payment prc(erences in their bid response.The actual
payment[ertns ofthe connact will 6e open fnr neoatiation during the comact phase.lfno special payments are
rcque5ted prior lo isming the worA,[he Cip�will assumc nct 301crms. i
� The Ciry reserves�he right W award to che lowest,responsiblc biddcr. The Ciry also reserves ihe right
to waive any irregularities and technicaliiies nnd request rebids should i[be deemed in iis best intercsls m du
� sn. The prica [ertns. delivcry point.and dclivery dare may individually or collectively he the basis of�hc �
awarding of the bid. In addition,the Cily reserves[he right tn make ihe sclection of specific pa2s of a bid,or
multiple pmposals tha[will bcst meet the needs of the CiTy as detined in[his RpB. In addition, the Ciry�
reserves the right to reject any or all bids.
The awarded contractor will en[er a'Short Fortn Construction ContracP'.sample attached.
VII. BidderOuelificalinnx
The Ciry will satisfy inelf lhal the porential connaclors are repulable firtns with a proven track rceord
and a proven praluc�.Convacion are asked W provide the informatiun rcquested under WorA Perfnrmance
Historc Caon6ilitv. References aze to be ihose who yuu have per(ormed similer swpe ofwork as asAed for in
this RI'R.References are to indude�he cuntact name xnd phone numb:c�minimum of three rcfercnces arc
requested.
VIII. lnsurence Reouirements
Biddcr's attention is dircctcd to thc intiurance requiremcnts — see atlachcd dclailcd insufance �
� rcquircmen[s ([wo pages). Con[rzcton shall (umish m the City, upon aword of coxtraci, certificates uf
� insurance mvering full lia6ility under Workcr'�Compensaiinn laws ofthe State ofCalifomia,Comprehensive
Generel I.iability and Business Auto Insurance with policy lim its o(not Icss than$2,000,000 naming[he Ciry �,�
az an eddilional insured parrv. '
Ie is highly recommended that contactors confer with their mspective insurance carriers or broAen w
� determine in advance of bid su6mission �he nvailabiliry of insuranee certifcares and endorsements as �,
prescrib�d and provided herein. If an apparcnt awarded connactor f'ails to comply with Ihe insurance
rcyuirements.that contractor may be disqualitied from awerd uf the cuntrect.Ifyou have questions regnrding
the City's rcquiremencs,plcaze contact the Ciry's Risk Manager at 707-463-62R7.
IX. License aod Addilional Reauiremeols
� I) Compliance with Laws and Re ulations: NI materials,pans and equipment fumished pursuant to
the5e specifications shall be in compl iance with thc laws end regWati ons of the Slete of Califomia nnd OSHA.
The con[rac[or shali,if reques[ed by the City,suppiy cenitication and evidence of such mmpliance.
2) I,e¢alRequirememsandPertnits: ThecontraaoraereeslofullywmplywithalllocaLCiry,Staieand
Federal laws.regulations and ordinances goveming pedormance uf contractual services rcyuireJ,anJ il will be
� [hc responsibiliry of the contrac�or ro obtain any and all necessary licenses,permirs ur clearances,including the
, actual mst of licenses.
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Ciry ojUkiah Therma/Salar Nenting Syxtem Maimenance Projec�,S�ee E31089
3) Licensclteyuircmcnts: RiddctiConttactormustpossessacurtentStateofCalitorniacontracmr's I
licenscand a Ciry of L'kiah businos license. (For informalion business license,please�nnuci Kathy Norris, '�
Ciry ofUkiah Financc Dcparancnt at 707-463-6'02.)
a) TheCOmreciorshallpossessavalid5tateofCalifomiaClassClOandClazsC461icense.Biddershall
provide pronf of possession ofthe proper licenses and certificates o(registation necessary lo per(orm the �
� work.Employecs actually perfonning thc tasks shall provide preaf of pmper cenificares of rcgisvation fnr ,
sema
b) The bidder shall Aeep in force a Ciry of Okiah business license for the extem of the proje�4.
c) W here suhcon[ractorsijobbers ere�sed,bidder shal I provide the Ciry with proof of proper
littnses.certificates and proof uf insurance fur H�ork perfortned.
4) N�e to U�dders—Prcvailine Wa�ea-Hach lahorer or mechanic of Conttacror or any
subcontractor engaged in worA on the project under this contraa shall be paid.pursuane to provisions of �
Section 1770,including amendmencs thereof,of[he Labm Code oflhe State ofCalifomia ihe�ircctorof I
the DepnnmeN of Industeial Kelations.$tate of Califumia,has ascenained the geneal prevailing rete oF
w�ages for s[raight�ime,overtime Sawrdays.Sundays and Holidays including employcr paymen[for heal[h
and welfare,vacation.pension and similar purposes,copies of the General Prevailing W age Detertnination
(applicable ro the work).for[he localiry in��'hich the work is to be done can be revie�+'ed at Website:
����g.dir.ca.•�o�dlvp��d nnrtnem.hmil .
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City ojUkiuh Thermuf Solar Hea�ing S}�stem Marn�enance Project,Spec.E31089
I?IDEVSNIFY AVD IIOLD HARrILF.SS AGREE�IENT
Contractor a`rees to accep[ail msponsibility for loss or damagc to any person or emity,and to defend,
Indemniry,hold harmless and mlease thc Ciry,i�s offlters,ngents and employees,from and against any and all
actions,claims,damages.disabili[ics,or costs of litigation that may be a,iserted by any person or enliry,arising
out of or in connection with the negligent or willful misconduct in the perl'urtnance by conttacror hereunder,
whether or no1 there is concurtent,passive or active negligence on ihe pan of the Ciry,but excluding IiabiliTy
due to ihe sole active negligenm ar willful miswnduct of the Ciry'. This indemnifica[ion obligation is no[
limired in any way by eny limitation on the amount ur type of damages or compensatinn payable to or for
Comractor or its agen�under Workmen's Compensation aces,disabiliry� benefits acts or oiher employee's
benefics ncu.
Con[racmr shall bc liablc to the Ciq�for any loss or damage m Ciry•property arising from or in I�
connection with Contracmr pedormance hereundec The undersigned acAnowledges thai this documem, �
rogether with�he resulting purehau order issued by the City,the ezecuted tihort Fortn Consnuction Contac4 �I
che insurnnce requiremems for contracturs. and the Contracter Statemem Regarding inmrance covernge I
comprise a written agreement between the Contrnetor and the Ciry binding on both parties. ,
�fhc undersigncd declares they are familiar wiih Ihc items specif ied and have cazefully read the RF� �'
speci ficalioNrequirements,checked all of the figums na[ed on the specif ica�ions and accepts ful I responsibiliTy i
for any ertoror omis5ion in the preparation of this bid.
This bid is submitted by.(check one)
_ IndividualOwner _ PaRnership _Corpora[ion _Other
Legal Kame of Ridder_ _ _
Address o(Nidder
TaxIU# _ ___
Phone Kumber Fax Kumber
California State Contractur's License N:_. _F.xpimtion Date:_
13y: _ Date
Signature
Print or'1'ype Name: _
Title
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City njOkiah Therma!So/ur Hea�ing System.Mainlenance PrnjeG,Spec E32089
WORKPERFORMANCE DATA I
MIS70RY AND CAPABILitt Provbe Ne name.bcalans and a narratNe s�atement on the vrork peAortned.
WORKPERFORMED
I
I 1. COMPANYNAMEt _ . '.
GONTACT:__ _ _. _ I
IA�DRE55:_ _ __ _ _
PHONE _
2. COMPANYNAME: —.-- _
CONTACT_
ADORESS
PHONE. _
3. COMPANV NAME: ____
. CONTACT: _ _
� ADDRESS _ _ . I
PHONE__ _ . _ _ '
4. CAMPANY NAME:_ _ _
CONTACT�, _
ADDRESS:
PHONE:
5. COMPANY NAME:
CONTACT� _ _
ADDRESS: __ _
PHONE: —
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City ojUkiah Therma/Solar Heoting Sys�em Muintenance Hojecy Spec E32089
SUBCONTRACTORS: The bidder must wbmit a fist o/subcontractors uhom he proposes to emplay on(he wak with
pmperlrm name anUbusinessatldress o(each.
Su6contradoYS Name Work to be peAortned
Address
Ciry/$tata/Zip I
� Phone Number Fax Num�er
License NumberRypelExpiralion Date
Submnpactors Name WoM ro be peAortnea
Address
CirylStatelLp
Phone Number Fax Number
License NumherRype/Expirotion Date
� SuECOnVactors Name Wark ro�e performed ,
I
AdCre55 — "� ._
CirylSlate2ip
PhoneNumber FaxNumber
� Licenu NumberlrypelEryiration Date
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City ojUkinh Thermu!Solar Heating Sys(em Marntenance Prnject,Spec E32089
BIUUY.R%CO'�TRACTORSTATFMEKT
RIiGARDISGINSURANCE COVLR4GH
(Submit with flid)
PROPOSE WCONTRACTOK I IEREBY CllR'll PIES that hc/shc has re��ewed and underscands�hc insurance coveaee ,
requiremmts specified in the Rcyucst far Rid for: �
bIAL OLAR H 'Al�\'SYSTF.V7 V7� I\"' V�\CF,V :CT.SPF. ' _ I
Shuuld wc7 be awarded�he comrac[,we�l cenify that we9 can mceahe specified requircmrntsfor insumnce,including
inwrance w�crege of�he subcomraclon,and aS�ee W namc the City of Ukiah as Addi[ionol Insured for fie work
spe<ified. And we�will comply wilh the D�uvisions of Section 3700 of the I.aborCode,xhich requ've every employer m
be insured againsl liabilirv for worker's cumpcnsation or to undertaA<sel(-inmrance in a<cordance with thc provisions of
iha�code,6eforc uwmmencing[he pedo�mantt uf[he wark specified.
PleauPrint (Perwn,l'irm.orCorpomtion) I
SignaNreofAWhorizcd Represenutive
Pleaze Print ('�ame&Title o(Authori>cd Rcpresenta�ivel
Da�c Phone\umber
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�„�[�F
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INSURANCE REQUIREMENTS FOR CONTRACTOR$ '
Contractor shall prowre and maintain tor the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection wlth the pertormance of the work
hereunder by the Coniractor,his agents,representatives,employees or subcontraclors. ,
I. Minimum Scoce of Insurance
� Coverage shall be at least as broad as�. �
A. Insurance Services O�ce Commercial General Liability coverege(Form No.CG 20 10 10 01 and
Commercial General Liability—Completetl Operations Fortn No. CG 20 37 10 01).
B. Insurance Services Office form number CA 0001 (Ed. 1/6�covering Automobile Llability,code 1
(any auto).
C. WorkePS Compensation insurance as required by the State of California and Employer's Liability
Insurance. '
II. Mlnimum Limits of Insurance
Contractor shall maintain limits no less than�.
A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage
includina ooerations. products and comoleted ocerations. If Commercial General Liability
Insurance or other form wi:h a general aggregate limit is used, either the general aggregate limit
shall apply separetely to this projecVlocation or the general aggregate limit shall be twice the
required occurrence limit. Insurance must be written on an occurrence basis.
B. Automobile Liabiliry: $1,000,000 per accident for bodily injury and property damage. Insurance must
be written on an occurrence basis.
C. Worker's Compensation Employer's Liability:$1,000,000 per accident for bodily injury or disease.
III. Deductihles and Self-Insured Retentions
Any deductibles or selt-insured retentions must be tleclared to and approved by the Ciry. The Ciry may require �
the insurer to reduCe or eliminate such dedUCtibles or self-insuretl retentions with respect to the Ciry, its officers,
oKCials, employees and volunteers; or ihe Contrador ro provide a fnancial guarantee satistactory to the City ',
guaranteeing payment ot losses and related investigations, claim administration antl defense expenses; or to
approve the deductiGle without a guarantee. '
IV. REQUIREDInsuranceProvisions
Proof of generel liability and automobile liability policies are to contain, or be endorsed to contain, the �
following provisions i
A. The Ciry, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL
INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on �
behalf of the contractor; and with respect to liability arising wt of work or operations pertormed by or on ,
behalf of the Contractor induding materials, parts or equipment,furnished in connection wdh such work or
operations. General liability coverage can be provided in the form of an endorsement to the Conlractor's
insurance,or as e separate owner's policy.
9. 7he workers' compensatlon policy is to be endorsed with a walver of subrogadon. The
insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its �
offcers, offcials, employees and volunteers for losses paid under the terms of this policy which arises
from the work performetl by the named insured for the City NOTE: You cannot be added as an addRional
insured on a workers'compensation policy.
Q For any claims related to this project,the Contrector's insurance coverage shall be primary insurence ,
with respect to the City, its offcers, offcials, employees. antl volunteers. Any insurance or selFinsurence
maintained by the Ciry, its officers, offcials, employees, or volunteers shall be in excess of the
Contractor's insurance and shall not contribute with it. �.
Rev: N@0/OB Pagc 1 ot2 I
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D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
canceletl by either party, except after thirty (30)days' prior written notice by certified mail, retum receipt I
requested,has been given to ihe City. i
E. Note: (This protects the Contractor)-Coverage shall not eMend to any indemnity coverege for the �,
active negligence ot the additional insured in any case wheie an agreement to indemnify the additional
insured would be invalid under Subdivision(b)of SeCtion 2782 of Civil Code. .
V. RATING -qcceotabiliN of Insurers �
Insurance is to be placed with atlmittetl California insurers with a current A.M. BesPS rating of no less than A-for '
financial strength,AA for long-term credit rating and AMB-1 for short-term credit reting.
VI. Verificafion of Coveraoe ���'
Contractor shall fumish the Ci�y with original certificates and amendatory endorsements affecting coverage
required by this cWuse. The endorsements should be on forms provitled by the City. If endorsements are on
forms other than the Ciry's forms, those endorsements or policies must provide coverage that is equivalent to or
betler than the forms requested by the City. All certficates and endorsements are to be received and approved
by the City before work commences. The City reserves the right to require complete, certified copies of all
required insurance policies, including entlorsements affecting the coverage required by ihese specifications at
any time.
VII. Subcontractors
Contrac[or shall include all subcontradors as insured under its policies or shall furnish separate certiflcates and �
endorsements for each suhcontrector. All coverage for subcontractors shall be subject to all of the requirements
stated herein.
Ii you have questions regarding our insurance requlrements contact: ��
Risk Manager �I
(707) 463-6287 FAX (707) a63•6204 ' �I
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Rev: 11120108 �ay�?or_
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TfIERMAL SOLAR HEATING SYSTEM:14AINiEfiANCF.PROJECT
Spccificalion:Vn.E32089
Addendum Yo.l
May l0,2013
Thc followin� is Addendum Vo. I to THGRMAL SOLAR HF.ATMG SYSTF.M MARJTENAKCli
PROJ[CT,SPCC�F1CATfOK h0.L32089.
IF YOU SURMIT A B1U, ACKNOWLEDGME�"C OF' THIS ADDF,VDUM �SL'ST RE SHOWN
ON THIS ADDENDUri. IIV ADDITTON, THIS SIGRED ACKIYOWLEDG:KENT MUST BF,
SUBNIT7Ell WITH YOtiN BID,OR YOi%R BID A1AY BE DEEMED AS NON-RESPO�SIVE.
'Phis Addendum is hereby made part of ihe Coniract Documcnts ro the same estent ac though it were
otiK�nally included therein.
I. Prime Contractor License reyuirement h:u changed. C10-llectrieal Contractor license
clnssification requirement has heen climinated Onlv a licensed Clatt C46-tiolar
Contracror w Il he elieible ro bid this work as[hc orime enntracmr.
All other tertns and conditions remain in full force and effcct. I
Mary'V,Horger
Pur<husiug Supervisor
ACKVOWLEDGMENT
[ hereby xcknowledge that t have received [his Addendum Vo. I nnd have reviewed and considercd it
bc}ore submitting my bid.
Signed: Datc:
Company Name:
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Addcndum 1 dated 5/10/13
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7'HF.NMAL SOLAR HEA77NC SYSTEM MAIVTENANCF.PROJECT
Specifiwtlou No.E32089
Addeodum Vo.2
May 17.2013
"I'he following is Addendum Nn. 2 m "f11ERMAL SOLAR HEA'fMG SYSTEM MA[N'fEKA�"CC
PROJF.CT,SPECIF�ICA-I10�NO.E32089.
IF YOU SUBMIT A BID, ACKNOWLEDGMF.NT OF 'fHIS AUllENDUM MOST RF. SHOWV
ON THIS AllUENDUM. IN Alllll'f10:V, 'CHIS SIGVED ACKNOWLEDGMENT MUST RF.
SlBMITTED WITH YOUR BIU,OR YOOR BID MAY HF,DEEMED AS NOV-RN:SPO�'SIVE.
7'his Addendum is hcreby made pan of the Contrut Documents to the same exrent a5 Ihough it werc
originally included[hcrein. I
I. Prime Contrac[or Licensc requirement haz changed. In addition[o a Clus C46-Solar i
Comractor,a Class C36-Plumbine Controcbr.and a flacc f,53-Swimmine Pool ,
Contractor will be also elieiAle to bid this work ac ehe prime connactor. I,
2. SECOND MA.VDATORY BID WALK: Thursdav Mav 23r°.2013 at 10 a.m.at the
Cih�lunicipal Pool,511 Park I3oukevard.l:kiah. Pleaze nom that those who aaended I
[he mandatury�bid walk on May 14',2013 are not required to aaend this meeting and
will be cligible to bid the project.
3. CIW_VGE TO BID DGE DATE: Bids arc now due no larer�han 130 PM June 4°'.
2013.
4. REVISEll BID FORN: Nid fortn has been revised(>ee a[tached),rcticctive of
Addendum F. Use th�s form in your bid respnnse,
5. Additions an�or claritica[ions to the Scope o(Wurk:
a. Number ofmllectors ro be inslalleJ: 36,to fully cover Ihe two remaining 10'6"
widc x 7i' tung collector mounting framcs.
b. Iror the mounting frxme closest to Ihe pewl that is to be removed:
i. Cut the existing support legs flush lo the�round,and fill with cemenl m
preven[wate�from pooling m the remaimng pipe.
ii. Currently there is piping that will remain in service,which is being
supponed by this mnunting Game. Conaacmr to provide new suppons
fo�this sccuon of thc pf pe,from Ihc ground up.
iii. 2x6s in 600d condition may he salvaged and used for repair revtions on
the remammg mowting frames.
c. Plywood,where marked bv thc Ciry with an"X",w�ili rquire replacing. An
e>fimate of quanii�ies hu(ieen prov�ded in thc rcviscd bid shee[(see attaChment).
Contractors am ro provide pricing per syuare(oot Ihat includes all labor,
materials.and eywpment m perform the repair work.
d. In+iall new mlled a5phalt ra>ting over the existing asphal[roofing.
Page 1 of 2 �]
Addendum 2 dated 5/}5/13
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e. City wili supply garbage dumpsters. I
All other tertns and conditions rcmain in full (or<e and e(tect.
Mary V.Horger
Purchazing Supervisor
ACKVO W LF.DGM F,�T
I hereby acknowledge ihat I havc rcceived �his Addendum Vo. 2 and havc reviewcd and mnsidered il
be(ore submining im bid.
Signed: Ua�e:
Company Name:
Paee?of.
Addendum 2 dated i�15%13
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' CiTY of UKIAH
300 Swunan�Avcnuc I
Uk�aL CA_ 95482 I
Yhone]0]-16±-h2i3.1'3r]Il]dlJ-tfi?I
REQCES'P FOR BID
FAX AND EMAIL RESPONSE WILL BE ACCEPTED
RETURN THIS FORM DATE: 5/172013
'I'HIS IS VOT AV ORDER en um
Cump�oy Vame �IDS u'Il,L BE RECBI V[D LMIL I
&Addrens: 1:30 p.m.,June 4iL, 2U13 i
ATTp�OLiICE OF TNF VVPCI{,�5ry'G SLPER41S0ft
i00 SE\Y\\0.Y\\[CT'plLAlAH
6Y'. hferel{�rgcr
F iL':MOr��tin��kiaRwm
au>sn�KeQCesiED[oRiucl�o�.LOtm�cni:NS ALL HIDS SHALI. HF: FIO.R. UKIAH, CA.
pn,��nrr' DESCRIPTIOY Unit Pdce EH'E Alce
I Furnish all labor,ma[enals.tools,equipment antl incitlentals,antl doing
I.ump all work involved pess[he plywood replacemenq with the Thertnal Solar
SUm HeaGng System Main[enance Prolect as pef Ci(y o!Ukiah Spec�fica6on
E32089.
210$F Plywootl replacement as marked by an'R"by the City. Pe�square foot
price to inclutle all labor,materials,tools,equipment antl incitlentals
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TUTAL BID PRIC6 iY FIGURES: $
TUTAL BID PWCE I\WORDS:
���ManOatory Pre-Bitl Meeting: 10:00 a.m.,May 23,2013••'
at[he Cih'Munitipal Paol,511 Park Boulcvard,Okiah,CA 95482
Fi//oul injarmolia�+comple!¢/}'in box be/ow.
'1'ERNS: ERMS:
NET 30 t Rig�i is reservea ta re�ect any ana au ems. �
UEI..TO: 2.Rignl is reserveE m acte0�separata ttams unless 50ecifirally tlanieE Cy bia�ec I
F.O.B.UKIAN 3.Rig�lisreservetllorejena�iChomanybldderw�o�aeprevbusry(aileCtoDertorm
7,F.AOTAlF.ARO: tilA aEeQUatelylortheCiryo(Uku�.
C:p,\I CiNF SAMF.: 4.In CASE OF pEFAULT.t�e City o(UkiaM1 may prowre t�e tlems quolee on from oMer �i
saurces anQ ha1E t�e ariginal bitlEer IiaEle br any incr¢dseE�'nsts.
SIG�a"R�RE: 5.Tlie Once,tertns.Eelivery Ooint.anG tlelivery tlate may intlivitluslly or ColkGively be t�e �
PPL\T VAf1C: be9is Of lh¢awaltling of I�e bitl ,,
Trt�E: B.ALL BIDS MlIST BE SIGNED. �
1MIONE: �.In vbmming me�ia,oiader a9rees t�at me bitl snall remain ooen ana may not be revokea i
FNC: or wil�drawn for 60 Eays from t�e�iU Gue date,uNess a 0@Ierenttime peno0 is spe�<d
ne'1'¢: in RFB.
8. BiECer egrees�o pertartn acv�Eing to tts biq if Ihe Cltys accaptant�e is
commumcated to t�e bidtlerwitliin t�G time speci(ieC In number]above.
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THERMAL SOLAR HEATING SYSTEM MAI\TENANCE PROJECT
Specification Vo.EJ2089
Addendum Vu.3 '��
May 23.2013 I
The following is Addcndum Vo. 3 to THIiIiMAL SOLAR HF:ATMG SYSTEM MAINTENANCE
PROIHCT,SPECIFICATION NO. F,32089.
IF YOU SOBMIT A BID, ACKNOWLF.DGMENT OH THIS ADDE�D[;M MUST BE SHOWV
ON THIS AUDF.NDOM. I'V ADDTCION, TNIS SIGNF.D ACKNOWLEDCMERT MUST BE
tiCBMITTED WITH YOUR BID,OR YOCR B1D�7AY BE DEEMED AS RON-Rf:SNOVSIVE.
This Addendum is hereby made aan of the Contract Documents m the same extent v though it were
originally included therein.
I. During t�c installation of the new collectors,anach panels by unions instead of soldering.
2. Three 2x6s am known needing replacement.and should be what you baze your bid on.
. 7. Bid opening remains m be at 1:30 p.m..June 4"',2013.
All other[erms and conditions remain in Po��force and effect.
Mary V.Horgcr
Porchasing Supervisor
ACKNOWLEDGMENT
I hcreby acknowledge [hal I hnve rcceived [his Addendum Vo. 3 and havc rcviewed and considercd it
before submining my bid.
Signcd: Date:
� Company Vnme: _
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Addendum 3 dnted 5/23/13
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