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AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 1�' day of October, 2013("Effective Date"), by and
between CITY OF UKIAH, CA�IFORNIA, hereinafter referred to as "City" and Mead & Hunt, a
organized and in good standing under the laws of the state of Wisconsin, hereinafter referred to as
"ConsultanY'.
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to airport planning.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as
Exhibit "A", describing contract provisions for the project and setting forth the completion dates
for the various services to be provided pursuant to this Agreement.
TERMS OFAGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Exhibit "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Exhibit "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Comoletion. Consultant shall commence performance of services as required by the
Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services
within 18 months from receipt of the Notice to Proceed. Consultant shall complete the work to
the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Comoensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a percentage completed basis not to exceed a
guaranteed maximum dollar amount of $83,333.00. Partial payments shall be made to the
Consultant by the City on a monthly basis in accordance with the estimate of the percentage of
completion of the work. Each invoice shall document the work completed that month.
Consultant shall complete the Scope of Work for the not-to-exceed guaranteed maximum,
even if actual time and expenses exceed that amount.
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4.2 Chanqes. Should changes in compensation be required because of changes to the Scope-of-
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope-of-Work" means different activities than those described in Exhibit "A"
and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub-contractor Pavment. The use of sub-consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in
Section 4.1.
4.4 Terms of Pavment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed. I�
5.0 ASSURANCES OF CONSULTANT
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5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed. i
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations '
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's ,
compensation insurance, unemployment insurance and any other benefits required by law for I
himself and his employees, if any. Consultant agrees to indemnify and hold City and its I
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by �
Consultant, including the legal costs associated with defending against any audit, claim, �i
demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
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5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict ,
with its performance of the Agreement. Consultant shall not in the performance of this ,
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
, notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liabilitv. Without limiting ConsultanYs obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in '
connection with its performance under this Agreement.
A. Minimum Scoqe of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
, Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance. I
4. Errors and Omissions liability insurance appropriate to the consultanYs �I
profession. Architects' and engineers' coverage is to be endorsed to include I
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liabilitv: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liabilitv: $1,000,000 combined single limit per accident for bodily '
injury and property damage.
3. Worker's Compensation and Emplovers Liabilitv: Worker's compensation limits I
as required by the Labor Code of the State of California and Employers Liability
limits of$1,000,000 per accident. i
4. Errors and Omissions liabilitv: $1,000,000 per occurrence. �
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C. Deductibles and Self-Insured Retentions I!
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses. '
D. Other Insurance Provisions �
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liabilitv and Automobile Liabilitv Coveraqes I
a. The City, it officers, officials, employees and volunteers are to be I,
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers,
officials, employees or volunteers.
b. The ConsultanYs insurance coverage shall be primary insurance as I
respects to the City, its officers, officials, employees and volunteers. '
Any insurance or self-insurance maintained by the City, its officers, I
officials, employees or volunteers shall be in excess of the ConsultanYs '
insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers. ,
d. The ConsultanYs insurance shall apply separately to each insured I
against whom claim is made or suit is brought, except with respect to �
the limits of the insurer's liability. �i
2. Worker's Compensation and Emplovers Liabilitv Coveraqe
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from ConsultanYs
performance of the work, pursuant to this Agreement.
3. Professional Liabilitv Coverape
If written on a claims-made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend from April 30, 2015 to
A ri130 2016.
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4. All Coveraqes �
Each Insurance policy required by this clause shall be endorsed to state that I
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, retum receipt requested, has been given to the City. '
E. Acceptabilitv of Insurers
Insurance is to be placed with admitted California insurers with an A.M. BesYs rating of
no less than A- for financial strength, AA for long-term credit rating and AMB-1 for
short-term credit rating. I
F. Verification of Coveraqe I
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors II
Consultant shall include all sub-contractors or sub-consultants as insured under its i
policies or shall furnish separete certificates and endorsements for each sub-contractor I
or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.L '
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition II
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or �
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant I
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
' costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
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7.0 CONTRACT PROVISIONS
7.1 Documents and Ownershio of Work. All documents furnished to Consultant by City and all I
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City �
immediately upon demand and at the completion of ConsultanYs services at no additional cost ,
to City. Deliverables are identified in the Scope-of-Work, Exhibit "A". All documents produced
by Consultant shall be furnished to City in digital format and hardcopy. Consuitant shall
produce the digital format, using software and media approved by City. i
7.2 Governinq Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Aqreement. This Agreement plus its Exhibit(s) and executed Amendments set forth the I
entire understanding between the parties. I
7.4 Severabilitv. If any term of this Agreement is held invalid by a court of competent jurisdiction, I
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assiqnment. ConsultanYs services are considered unique and personal. Consultant shall not
assign, transfer, or sub-contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be ,
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
subject to off-set for any direct or consequential damages City may incur as a result of
Consultant's breach of contract.
7.9 Duqlicate Oriqinals. This Agreement may be executed in duplicate originals, each bearing the
original signature of the parties. When so signed, each such document shall be admissible in
administrative or judicial proceedings as proof of the terms of the Agreement between the
parties.
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8.0 NOTICES �
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows: �
CITY OF UKIAH MEAD & HUNT, INC.
ATTN: GREG OWEN ATTN: DAVID DIETZ
300 SEMINARY AVENUE 133 AVIATION BLVD, SUITE 100
UKIAH, CALIFORNIA 95482-5400 SANTA ROSA, CA 95403
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
MEAD & HUNT, INC.
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EXHIBIT A
UKIAH REGIONAL AIRPORT
City of Ukiah, California �
Airport Layout Plan Update
AIP No. 3-06-
SCOPE OF SERVICES
October 1, 2013
This Scope of Services describes the tasks that will be undertaken to update the Airport Layout Plan (ALP)
set for Ukiah Regional Airport (Airport) located in Ukiah, California and owned and operated by the City of I
Ukiah (CLIENT). This Scope of Services is organized into two major sections: Project Understanding and
Scope of Services.The Project Undeistanding section documents the Airport owner's goals for this process,
the circumstances surrounding the need for the project, and the required areas of emphasis. The Scope of
Services details the specific work tasks to be completed by Mead & Hunt, Inc. (CONSULTANT) in pursuit
of the goals outlined in the Project Understanding section.
PROJECT UNDERSTANDING
The last significant update to the Ukiah Regional Airport ALP was completed in 2006. Prior to 2006, the
ALP had minor updates in 2004 and a major update in 1994. The ALP set (set includes ALP, Airspace
Plan, and Property Map) needs to be updated to address the following issues:
• Nonstandard runway width. '
• Nonstandard taxiway configurations.
• Determine whether FAA standards would permit the landing threshold and approach end of
Runway 15 to be shifted by converting all or portions of the existing aligned taxiway to runway.
• Potential for a future parallel taxiway on the east side of the airfield.
• Siting of a transient apron in the northeast corner of the airfield.
• Siting of helicopter parking positions. �I
A significant portion of the effort will involve development of new plan sheets, an airspace plan, and a
property map.
SCOPE OF SERVICES
This section describes the work elements that will be completed as part of the ALP Update.
Element 1: Study Design
The study design will include the preparation of a comprehensive Scope of Services (this proposal), along
with a schedule for completing the work.The parties will agree to any changes required and ihe documents
submitted for final review and approval by the CLIENT. These documents will form the basis of a contract.
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Exhibit A
Element 1 will terminate upon CONSULTANT receipt of a Notice to Proceed by the CLIENT.The remaining
elements included in this Scope of Services will then proceed in accordance with the work plan maintained I
by the CONSULTANT project manager. '
Assumotions:
• One meeting requiring travel will be required to complete this element. The CONSULTANT will
participate in an Airport Commission meeting to review the draft Scope of Services. Subsequent
coordination will be conducted via telephone and electronic mail.
Deliverables:
• Draft scope, schedule, and budget.
• Final scope, schedule, budget, and executed contract documents.
Element 2: Project Management
This aspect of the study defines the project management, project coordination, and communication efforts I
needed to complete this project. The approach combines routine and timely coordination with Airport I
management, the Federal Aviation Administration (FAA), members of the project team, and others who I
become involve through the course of the study. The project management and coordination process
includes the following tasks:
ProJect Management — Includes communications among the project team for purposes of tracking the
progress of the various study elements. Project management duties include: developing and documenting
the project plan; organizing the project team; launching and monitoring project activities;
managing/mitigating risks; overseeing quality control efforts; and closing out the project once completed. i
Sponsor Project Brie/ings — Regular monthly or more frequent status briefings will take place through
the duration of the project, which is anticipated to take nine moMhs from the date of contract acceptance I
by the City oi Ukiah and the FAA. It is expected that most of these briefings will take place in accordance �,
with a communication protocol to be established at the project kickoff. Written project status reports will be
filed on a monthly basis with the CLIENT's designated point of contact and the FAA.
FAA Coordination — The primary purpose of this task is to keep the FAA informed of the projecYs I
progress, issues encountered, and to help establish a consensus between the CLIENT and the FAA if any I
issues requiring FAA input arise. The method and frequency of such coordination efforts will be established
at project kickoff. �
Assumotions:
• Active work period of nine months by CONSULTANT team. CONSULTANT will send monthly I
electronic mail to CLIENT and FAA during inactive periods (if any) to identify the delay and '
anticipated restart. �i
• Inactive project time may include ALP review and approval processing by FAA and/or CLIENT.
Deliverables:
• Nine monthly status reports delivered via electronic mail and in hard-copy with invoices.
• As-needed electronic mail correspondence and telephone discussions throughout active project
duration.
Element 3: Site Visits
Four (4) site visits are planned. These will mostly involve meetings with Airport and/or City staff to review
project details, brainstorm ideas, and to gather data. Site visits will consist of the following: i
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MEAD& HUNT, Inc.
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; . Scope of Services Ukiah Regional Airport �i
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Exhibit A I
Meeting #1, Scope review(public meeting)— CONSULTANT will participate in a public meeting with I
CLIENT to review this scope and schedule. During this work session,the project work plan will be reviewed I
and refined, communication rotocols will be established, and a brainstormin session will be conducted
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using the current ALP of record.
Meeting#2, Review o1 concepts (staff ineeting)—This meeting will be conducted upon the completion
of preliminary evaluations of the issues identified in the Project Understanding.
Meeting#3, Review o/concepts Qoint City Councll and Airport Commission meeting)—This meeting j
will be conducted upon completion of final evaluations of the issues identified in the Project Understanding. �
The meeting will allow the public, City Council, and Airport Commission an opportunity to comment and
offer direction on the proposed alternatives.
Meeting#4, Adoption meeting (public meeting)— CONSULTANT will attend a public meeting with the
CLIENT for the adoption of the ALP set.
Assumptions:
• Average of two Mead & Hunt participants at the meetings.
• Travel will be in company airplane or company vehicle.
• Meetings do not require an overnight stay. �i
• CONSULTANT will prepare meeting materials and will forward meeting notes/action items for initial
review by CLIENT before being finalized and distributed.
Deliverables: ,
• CONSULTANT participation at four on-site meetings. �
• Preparation and distribution of ineeting materials. �I
• Draft and final notes/action items reports following meeting.
Element 4: Draft Airport Layout Plan Update (Sheet 1)
CONSULTANT will review and update its electronic ALP files of the airport to include: new approach
procedure(s), as-built information for projects completed since the last ALP was submitted and approved
by the FAA, and FAA current airport design standards. CONSULTANT will update the runway data table
with current information. CONSULTANT will also discuss near and intermediate needs with the CLIENT
and identify such projects on the ALP. CONSULTANT will obtain ten (10) years of wind data and update
the wind rose with data from the closest available source. II
Assumptions:
• Update does not include the acquisition of new aerial photography, topographic survey, ,
photogrammetry, or obstacle survey. I
• CLIENT will provide the CONSULTANT with access to the FAA AGIS system for download of
survey and obstruction information.
• Update does not include a runway length analysis, only an analysis of Runway 15's landing I
threshold and approach end.
• Environmental review is not included.
Deliverables:
• Draft ALP (all sheets) -ten sets.
• Updated wind rose (included on ALP sheet).
• Draft FAA ALP checklist.
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MEAD&HUNT, Inc.
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, October 1,2073 Airport Layout Plan Update '
Exhibit A
Element 5: Airspace Plan Preparation (Sheet 2)
The work necessary to prepare the airspace plan will be conducted as part of this element. The airspace
plan will consist of one drawing sheet containing both plan and profile views. The airspace plan will also
include a profile view of the Obstacle Clearance Surtace. Effort involves consiructing Part 77 imaginary
surfaces according to existing and future procedures, incorporating known obstacle data from available
sources into basemap files, electronically projecting United States Geographic Survey(USGS)topographic
quadrangle maps into North American Datum (NAD) 1983, and preparing obstacle disposition tables
comparing clearances of known obstacles to Part 77 airport imaginary surfaces and runway end siting
surfaces. A runway profile will also be developed using information from as-built designs or as can be
estimated from prior surveys.
Assumptions: I
• Update does not include the acquisition of new aerial photography, topographic survey, I
photogrammetry, or obstacle survey. Analysis will be based upon available data.
Deliverables: I
• Updated base map to prepare airspace plans.
• Draft Airspace Plan (all sheets) —ten sets.
• Draft FAA ALP checklist.
Element 6: Draft Property Map Development (Sheet 3)
A current property map does not exist for Ukiah Regional Airport. An Airport Property Map will be assembled
from the best available information in general conformance with the FAA Advisory Circular Airport Master
Plans 150/5070-68, Change 1 (Appendix F, Section 7)and guidance that has been provided by the FAA's
Airport District Office(ADO) (e.g., checklist entitled, 'Preparation ot Exhibit"A" Plan Sheets"). The intent of
the property map is to: 1) visually portray all airport land interests presently owned or controlled by ihe I
airport, 2) depict future airport land interests, and 3) clearly identify land acquired under a grant agreement
or other obligated transfer.
CONSULTANT will prepare (i.e., draft) the Property Map based on available information including: deeds,
current and thorough title opinions, current ALP on file with the ADO, prior surveys, drawings, and project ,
documentation (including grant numbers). The CLIENT is responsible for providing all of the
aforementioned research, materials, and if necessary, property surveys to CONSULTANT. CONSULTANT
will advise CLIENT as to any additional information and research required for satisfactory completion.This
scope of work specifically excludes property field surveys and record/title searches. I
CLIENT will provide the legal descriptions (metes and bounds) of Ukiah Regional Airport property acquired ��
through federal funding or military transfer.The legal descriptions of proposed land acquisitions, exclusively I
for future airport use, will also be provided by the CLIENT. This data will include the following: FAA '
granUproject number,grantor,grantee,type of interest,date of recording, acreage, surplus property transfer
(i.e., airport property sold to others originally purchased through FAA funding and released by the FAA),
and easements (avigation, utility, right-of-way, etc.). This information will be mapped based on the
availability of data. I
CLIENT will provide the legal descriptions (metes and bounds) of Ukiah Regional Airport property acquired �
and/or proposed to be acquired through local funding. This data will include the tollowing: the grantor, I
grantee, type of interest, acreage, and date of recording. This information will be mapped based on the
availability ot data.
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. Scope of Services Ukiah Regional Airport
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Exhibit A
CLIENT will identify and accurately locate all easements for water, power, drainage, communication,
transportation, etc., and permits which encumber the Airport.
CLIENT will provide assessor's parcel maps that encompass the Airport. If available, this information will i
be provided to Mead & Hunt electronically(i.e., AutoCAD). I
The availability, condition, and format of the records are not fully known at the start of the project. Based ,
on input obtained during project scoping, the general assumption is that the airport property consists I
primarily of one or a few large parcels and that only a few easements exist. The CONSULTANT will �
separately track Property Map costs on a percent-complete-basis given the assumed level of effort involved. I
CONSULTANT will notify CLIENT and FAA as soon as practical if it becomes apparent that the original i
assumptions used to derive the budget and schedule are significantly flawed and recommend a course of
action. FAA and CLIENT will advise CONSULTANT how to proceed (e.g., submit property map without
grant numbers tied to specific parcels; specify notes to be included; stop work to avoid turther charges
against this element under this grant, etc.).
Assumqtions:
• Property records relating parcel boundary information to funding sources have been retained by
the CLIENT.
• CLIENT provides appropriate property records necessary for preparing a property map.
• Records provided by CLIENT can be read, interpreted, and transcribed for use in preparing
property map.
• Airport property is anticipated to be one or several large parcels and not numerous parcels.
• A boundary survey and record search is not included in this scope of work to be conducted by the
CONSULTANT.
• Draft and final property map submissions anticipated to be concurrent with ALP set.
Deliverables:
• Draft Property Map (all sheets) –ten sets.
• Draft FAA ALP checklist.
Element 7: Final Plan Preparation I
This element covers the production and coordination requirements of the final ALP set for approval by both I
the CLIENT and the FAA. The revisions will be conducted in accordance with the FAA Airport Layout Plan
checklist provided by the San Francisco Airport District Office (SFO-ADO). Following draft preparation and
submission of ALP Sheets 1 through 3 as described in Elements 4 through 6, CLIENT and FAA will provide
comments (if any). The schedule anticipates all comments will be received within ninety (90) days of the I
draft submission. Upon receipt of the comments, CONSULTANT will prepare written responses within thirty i
(30) days to obtain concurrence on proposed revisions prior to submitting final plans for signature. Once �
the revisions are agreed upon (or if no comments are received within ninety (90) days of submission to
CUENT and FAA), CONSULTANT will submit eighi (8)final plan sets for CLIENT's signature.
CLIENT retains responsibility for FAA coordination, CEQA review compliance, and local adoption.
CONSULTANT will advise CLIENT when to begin this process or may undertake these services under a
separate CONTRACT. The Airport Layout Plan submissions will consist of the following plan sheets:
Afrport Layout Plan Drawing (Sheet 1)— Changes to the ALP sheet are to include only those items
included in the Project Understanding section, specifically: runway width analysis, nonstandard taxiways, a
future parallel taxiway, as-built conditions, and minor new projects not previously shown.
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• Scope of Services Ukiah Regional Airport
, Ocrober 1,2013 Airport Layout Plan Update
Exhibit A
Airspace Plan (Sheet 2) — Includes development of this required sheet from scratch depicting, most
prominently: physical runway, Part 77 civil airport imaginary surfaces, runway end surfaces, obstacles
identified per available FAA surveys or recent (FAA Form 5010) inspections, an obstacle table identifying
obstacles, heights, amount of penetration, and proposed disposition. Sheet will be drawn at a scale of
1"=2,000' overlayed on a USGS topographic quadrangle map appropriately rendered into NAD 83 for �I
accurate scaling. Sheet will be prepared in accordance with ALP checklist pertaining to airspace plans. I
Airport Property Map (Sheef 3) — Includes final revisions to the draft Property Map prepared under I,
Element 6.
Assumptions:
• This ALP Update is intended to resolve only those items included in the Project Understanding
section. No compliance issues have been identified or are planned to be rectified in this project.
• Element includes one final submission (draft submission included in Elements 4 through 6).
Additional submissions can be accommodated as an additional service.
• Schedule assumes a ninety- (90) day review by CLIENT and FAA, and thirty (30) days for ,
CONSULTANT to prepare written responses. Final plans are to be submitted for signature within �
one hundred twenty (120) days of the draft submission.
• Element includes one formal response to CLIENT and FAA comments between draft and final plan
submission.
Deliverables:
• Written response to FAA and CLIENT comments.
• Final plan submission: Sheets 1 through 3 for signature–eight sets of three sheets each.
• Two (2) CDs with electronic copy of ALP set– 1 for CLIENT, 1 for FAA.
• Completed final FAA ALP checklist to accompany final plan submission.
Element 8: Airport Layout Plan Narrative Report
A summary report will accompany the ALP submission to identify the major changes since the current ALP
of record.The submission schedule will follow the same draft, comment, and final report preparation format
in Element 6. Report preparation will be limited to five (5)draft reports and ten (10)final reports.The reports
will include up to four (4) graphic figures to facilitate the narrative descriptions and is expected to have a
total length of ten (10) pages.
Assumptions:
• This is not a master plan report. The following typical master plan sections will not be included:
inventory, forecasts, facility requirements, alternatives, implementation and financial plan,
environmental consequences, and land use.
• Emphasis will be placed on documenting changes since the last ALP submission and reason for
those changes as well as documenting [he runway width analysis, nonstandard taxiways, and
potential for a future parallel taxiway. Assumptions and data sources for Sheets 2 through 4 will
also be included in the report.
• The report is anticipated to have a printed length of ten (10) pages, including up to four (4) pages
of graphic depictions.
• Schedule assumes draft report will be submiited with Draft ALP submission of Elements 4 through
6 and follow identical comment period and final submission.
Deliverables:
• Draft Airport Layout Plan Narrative Report–two copies for FAA review.
• Response to comments.
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_ _ _ _
.
, • Scope of Services Ukiah Regional Airport
, October 1,2013 Airport Layout Plan Update
Exhibit A
• Final Airport Layout Plan Narrative Report-two copies for FAA and electronic version. I
RESPONSIBILITIES OF CITY OF UKIAH
Our Scope of Services and Compensation are based on the City of Ukiah performing or providing the
following:
• A designated representative with complete authority to transmit instructions and information,
receive information, interpret policy, and define decisions.
• Obtain and deliver airport property information needed for completing the property map, including:
perimeter boundary survey(metes and bounds), parcel and grant funding information for properties
acquired with federal funds, and parcel information pertaining to any land released for non-aviation '
use.
• Access to the project site for preliminary airfield investigation.
• Available data, drawings, and information related to the project as specified in the scope elements.
• Review of draft and final plans, reports, etc. within forty-five (45) days of receipt.
• Protection of Mead & Hunt supplied digital information or data, if any, from contamination, misuse,
or changes.
• Complying with all CEQA reviews and approvals and preparing necessary environmental
documentation.
FEE
The fee associated with this ALP update will be the amount agreed to during the CLIENT's meeting with
the ADO staff: Eighty Three Thousand Three Hundred Thirty Three Dollars ($83,333). The CONSULTANT
will bill the CLIENT monthly on a percent-complete-basis.
Federal Share $ 75,000
Local Match (including State grant funds) $ 8,333
8,333
TOTAL $ 83,333
SCHEDULE
The schedule shown below is proposed for the project. The schedule will need to be extended if CLIENT
or FAA reviews take longer than specified.
I October 2013 Meeting #1: Scope review i
- --_ _
Nov-Dec 2013 Technical analysis
_ i
January 2014 Meeting #2: Staff ineeting review of concepts
March 2014 Meeting #3: Public meeting review of concepis, draft ALP deliverable to CLIENT
April 2014 CLIENT review of ALP set
May 2014 Draft ALP set and narrative report deliverable to FAA
- - ---- -- i
June-July 2014 FAA review �
Receive comments from FAA I
August2014 — _ - �
Meeting #4: Public meeting adoption of ALP
September 2014 Final ALP submittal to FAA
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MEAD& HUNT, Inc.
- Scope of Services Ukiah Regional Airport I
, October 1,2013 Airport Layout Plan Update
Exhibit A I
I
I
ADDITIONAL SERVICES l
Services beyond those outlined in the Scope of Services shall require amendment of ihis CONTRACT.
Such amendments for additional services may be required to complete work elements not originally
anticipated or that have been speciTically excluded. Additional services may include: participation at
additional meetings (e.g., FAA), additional analysis not originally anticipated, surveys of real property
boundaries not originally anticipated for completing the property map, acquisition of aerial topographic
survey/photography, acquisition of field surveys, additional plan or report revisions not included in the scope
elements, additional services or meetings related to CEQA compliance, or additional copies of plans and
reports. Additional services (scope, schedule, and fee) must be specifically authorized by the CLIENT.
I
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