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Home My WebLink AboutGreen Valley Consulting Engineers 2012-04-06; Amendment 1 2012-07-02 — CITY OF UKIAH �� i AMENDMENT NO. 1 � TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES ' DATED APRIL 6, 2012 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated April 6, 2012 shall remain in force and effect except as modified by this first amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment No. 1 . SCOPE OF ADDITIONAL WORK I Work authorized by this amendment shall include that work described in the July 2, 2012 letter proposal from Green Valley Consulting Engineers. A copy of said letter is included in this first amendment. COMPENSATION Compensation for the performance of the additional work shall be made on a time and expense basis at ConsultanYs customary fees. Expenses shall not exceed a maximum , total cost of $1 ,944. ! I GREEN VALLEY CONSULTING ENGINEERS CITY OF UKIAH I BY: � BY: �� ELIZ ETH ELLIS .YANE CHAMBERS Principal Gity Manager j � ' � `1— Z�—IZ 7 oZ� / L �i DATE DAT Amenamem No t ro Agreemem for ' Pmiessionai ConsWting Servmes ' i I _ _ _--" " _ �I i.ii.�i � ��i.il ..ii�.i..-. .�� Green � V� 3 ��: �,�� ,�, , «, , y � CONSULTING encir�eeasf �.� ��uctionmanagement � i��cr��i� qr�hi[2<AirN �U�Y 2, 2��2 Mr. Rick Seanor, P.E. Deputy Director of Public Works City of Ukiah Public Works Dept. 300 Seminary Avenue Ukiah, CA 95482 Re: Contract Amendment#1 for Perkins and Orchard Streets Intersection Improvement Construction Management and Inspection Dear Rick: We would like to request an amendment to our Construction Management (CM) and Inspection contract for the Perkins and Orchard Streets Intersection Improvement Project, which is needed to address the increase in our services, especially the CM services. I am hopeful that Gene has already kept you informed of much of the following services which led to our original coniract being expended. The increase in both CM and inspection time has been associated with a number of issues on the project, a few of which are briefly summarized below: : Increase in the number of working days which we esTimated on Contract from 40 to 52, resulting in corresponding inspection and construction management labor costs � We estimated 10 hours of time to be devoted to 5 RFI's and there were 15 RR's � We estimated CM time at 2 hours per day and we needed approximately 3 hours a day to address the various items � We estimated time to address 6 change orders and we had 1 1 change orders � The change order management time was estimated at 6 hours and it took 27.5 hours (1 hour for field directive and 1.5 hour for change order for each) : Additional inspection time associated with the following change orders: CCO 3-cap existing water main (6 hours), CCO 4- remove abandoned pipe (4 hoursJ, CCO 7 - Cold-plane AC and overlay �4 hours�, CCO 9 -four electrical changes �8 hoursJ, CCO 10- concrete wall change (4 hours) : Additional training from the manufacturers rep for ihe wireless vehicle detector system for submittal review and installation : Additional coordination with Contractor Fee 51,944 Attached is a spreadsheet which breaks down our requested fee for your review. It indudes ihe time needed to complete the project thru ihe punch list and close-out phase. Our reimbursable budget came under by close to $1500 which helped to offset most of the above, leaving us only a little short by the $1944. We will bill out the reimbursable on the next invoice cycle. If you need additional information, please feel free to contact Gene or myself at 707- 579-0388 or lizellis�gvalley.com. Thank you for your consideration, �i � � � � � i � - _ _ C��,' I/� > i � �U/'XJ-n . J Liz Ellis, P.E. Principal �i � I I JI I Amendment #1 for Construction Management & Inspection I', Client Name: Ciry of Ukiah Department of PubGC Works �. ' " � ' iption: perkins and Orchard Interseaion Improvements EDA Awartl No.07 Ol 06042 G ��, Dale: JUty22012 v CONSULTING ENGINEEHS C C � O O _ C � � N N U U A O � � J d � � �U N � V O O � O� " U '� 'C 2 U � c c N 0 � E n d � ;? � Classification: �j � � c � F ¢ Q o F F ' Hourl Rates: $108 $105 $105 S65 Remarks Task 1-Pre-COnstmclion Meeting 8 Pholos 0 50 ' i Task2SUbmItlelManagamont 0 $0 � Task 3-Schetlule Management 0 $0 � i Tash 4�Daily Fieltl inspection 8 Documenlation 0 $0 I TaskS-Requesleforinformation(RFp 2 2 $2�6 Basetlonanealunaleoll6 � Rf I's antl fiFOs Task6-COnsimclionManagement 0 $0 I Task�-ChangeOrtlerManagement 16 16 $1,728 — � Task 8-Payment Managemenl 0 $0 —_ Task9-ProgressMee�ings 0 $0 I Task 10�Pubtic Relatlons antl Noti�iaa�ions 0 $0 I Taskll �Feponmy 0 SO Task�2-Mata�iais Testing 0 SO �, � Task 13�Closeoul8 Recortl Orawings 0 $0 � Task 14�Post Conshuc�ion MeeM1ng 0 $0 inspectar Ven¢ia $0 _ _ Pho�ograpM1S 5 Vrtleo $0 , 1 1 1 1 I 1 1 I I i I �� a,� ll�`a!� ; ___, ,;� � July 24, 2012 Ms. Liz Ellis Green Valley Consulting Engineers 335 TESCONI CIR SANTA ROSA CA 95401-4617 RE: Amendment No. 1 to Agreement for Professional Consulting Services (Construction Management and Inspection Services for Perkins and Orchard Intersection Improvements, Spec. No. 11-01) Dear Ms. Ellis: Enclosed piease find a fully executed original of the subject amendment for your file. Thank you for your assistance with this project. Please do not hesitate to contact me at (707) 463-6296 if you have further questions. Sincerely, ��,2��I Richard J. Seanor Deputy Director of Public Works enc. � cc: Linda Brown, City Clerk w/duplicate original � file 300 SEMINARYAVENUE UKIAH, CA95482-5400 Phone#707/463-6200 Faz#7071463-6204 Web Address: www.cityofukiah.com i _ _ I