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Home My WebLink AboutGreen Valley Consulting Engineers 2012-09-11. _ 09/llZ AGREEMENTFOR I PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this �/�- day of e �Je�2012 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafte referred to as "City" and I GREEN VALLEY CONSULTING ENGINEERS, a corporation, organized and in good standing under the laws of the state of California, hereinafter referred to as "ConsultanY'. RECITALS This Agreement is predicated on the following facts: a. Ciry requires consulting services to provide Construction Management and Inspection Services for Gobbi Street / State Street, Street and Utilities Improvement, Specification No. 11-10. b. Consultant :epresents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A"). I 2.0 SCOPE OF SERVICES ' 2.1 As set forth in Attachment"A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City. Consultant shall complete the work to the City's reasonable satisfaction; even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a maximum dollar amount of $97,502. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, which shall include P� Pi. .mv...�-uu-Ao.unbn.u. ui� 4G1-IiJ•• I all indirect costs and expenses of every kind or nature, except direct expenses. The , direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-to-exceed guaranteed , maximum, even if actual time and expenses exceed that amount. 4.2 Chanqes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the � parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Pavment. The use of sub-consultants or other services to perform a ' portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Pavment. Payment to Consultant for services rendered in accordance with this contract shail be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT I5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of �ccomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall fumish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending ac,ainst any audit, claim, demand or law suit. s�a-r,�n.one•a,�m�-w.�,�n.,zn,zoa3 rncr:�ot� Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's ' local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liabilitv. Without limiting ConsultanYs obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise I from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage � Form No. CG 20 10 10 01 and Commercial General Liability Coverage - Completed Operations Form No. CG 20 37 10 01 . 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultanYs profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liabilitv: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liabilitv: $1,000,000 combined single limit per accident for bodily injury and property damage. .�,� ��.��.�„�.�ti�,«�..,,.�„�..,_�,_„�,. �,��,� :��- 3. Worker's Compensation and Emplovers Liabilitv: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 peraccident. 4. Errors and Omissions liabilitv: $1,000,000 per claim. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liabilitv and Automobile Liabilitv Coveraqes a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The ConsultanYs insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the ConsultanYs insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and EmploVers Liability Coveraqe The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. vd r�on.<snsrc m��-n„��i��zu.�unv rn�;n a or� 3. Professional Liabilitv Coveraqe If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend for the duration of the work being performed. 4. All Coveraqes Each Insurance policy required by this clause shall be endorsed to state , that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptabilitv of Insurers Insurance is to be placed with admitted California insurers with an A.M. BesYs rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coveraqe Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the ' termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. 5�� , ��,,,,�„��.,�,�",�-�..,,��,.,��, �„�� PAGbS nl I _ _ _ . . _ . _. .. � . "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of ConsultanYs services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Goveminq Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competentjurisdiction in Mendocino County. 7.3 Entire Aqreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severabilitv. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assiqnment. ConsultanYs services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without Citys prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1 ) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services 9d Peo6.i�.4u�n��ni-Ae�.n�F�r�,.i..�. YAGE o 01" I performed a�d expenses incurred as of the effective termination date. In such event, as I a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of ConsultanYs breach of contract. 7.9 Duplicate Oriqinals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH GREEN VALLEY CONSULTING ENGINEERS DEPT. OF PUBLIC WORKS 335 TESCONI CIRCLE 300 SEMINARY AVENUE SANTA ROSA, CA 95401 j UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES IN W ITNESS WHEREOF, the parties have executed this Agreement the Effective Date: � CONSULTANT BY: �. "`I�l`�Z I LIZ Date I 91-1841215 IRS IDN Number � I CITY OF UKIAH BY: ;i, ,.,� � _ �. -�-�{�� , d: �l- ' JANE A. CHAMBERS Date CITY MANAGER ATTEST \ � -- ��' - y�/� � , _ � �� LIND WN, . CLE K Date I i � — lid PmIS��crAyrminan-Na�cmbcr'_0.'_OON PAGr�OF� I . ' 11� // Attachment # � � reen �s �,� , � � � �� F � " 5 1 ' a�,9�st zz, Zo,z i Mr. Richard Seanor, Deputy Director of Public Works �.. Cityof Ukiah �. ' 300 Seminary Avenue i Ukiah, CA 95482-5400 � Re: Green Valley — The Firm to Bring Experienced and Responsive Construction Management and Inspection Services to the City of Ukiah for the Gobbi and State Street Improvements Dear Rick�. ' Thank you for giving us an opportuniry to submit our qualifications for construction managemenVinspection services associated with the City of Ukiah's Gobbi and State Street Streets Intersection Improvements Projed(Project). Green Valley has enjoyed working with , the Ciry of Ukiah on recent projects such as the Perkins and Orchard Street Improvement Project and would greatly appreciate an opportuniry to further our relationship! A firm that has a vested interest in the Ukiah community, with over 1/4 of our staff having residence in the immediate Ukiah area and ��, ' as evidenced by our numerous charitable contributions to local non-profits, we feel that we are well suited to providing responsive and expenenced staff. Our award wimm�g Construction Management and Inspection team descnbed herein can bring your project: - Decades of experience working on urban, transportation infrastructure improvements with various funding mechanisms , induding Caltrans Local Assistance, RDA and EDA and Prop. 1 B Experience working for both public agencies and Contractors, which is invaluable when negotiating change orders and keeping a project on-time and within budget In-depth knowledge of both Caltrans' and Ukiah's traffic control policies, standards and procedures, and "paperwork" ' requirements, as well as extensive traffic signal experience ' Unmatched communication skills and techniques that have eamed the accolades ot residents, businesses, City staff and Contractors alike ' Leading your Green Valley Construdion Management Team will be veteran Construction Manager Gene Harris. Gene Harris has lived locally in Potter Valley for 31 years and worked for Mendocino Counry Public Works for i t years. He is extremely familiar with local issues, environmental requirements, governmental regulations, property owner concems and State and local standardz. Our proposed ' construction inspector will be Rich Gordon, who has worked side by side with Gene for the last 8 years most recently on the Perkins and Orchard Streets projed. Both Gene and Rich are up to speed on the City's standards and would offer the City the benefit of experience, cost competiveness and zero learning curve! ' More importantly, with both Gene and Rich living very near the project site, it allows us the ability to oversee the project on a ! combined ful6time and part-time basis, which will help to reduce construction administration cosu but at the same time ensure complete oversight of the project. We do not believe that the scope of the work will require 80 days of full-time inspection and accordingly, have estimated inspection time at 60 days of full-time and 20 days of parttime. There will be a long lead time to order ' traffic signal equipment and the installation will go fairly quickly. With the higher bids that came in, we know that the City will be �, looking for cost savings at every opportunity. I( requested by the City, we will utilize the testing for this project with RGH and Associates. RGH is certified by the State of California �'� � (Caltrans)to provide Independent Assurance testing. We have not Included a fee at this time il Again, thank you for the opportunity! This proposal is binding for 30 days. Should you have any questions regarding our proposal, please contact me directly at 707.579.0385 or on my cell phone at 707.326.5620. ' Sincerely, �,� 1�. � , LIZ E��6, P.E. Prinnpal �II ' i ' .��..-� ....� K. , . � - � ,�_ �.i:. . ,_- �....... , � .:: . Y ' � � ' ' 6�•:. � . + . I 1 . �_ [} � . 1 ti Tf x � f c4i.. �' ' z .(:.: � �� ?a �. ! ' _ � ! �''�' '�.! i . , �. �! - 0 I`i.� • �-• ' . , . � reen , �` ._ . . . �� . �� _ � . � � . . . .. . . � � � � � ._ ,�� = .: . : : -. . : , . Green Valley Consulting Englneers (Green Valley) is a full servlce engineering • • � ' firm based locally in Santa Rosa. Our foundation and central focus is providing integrated Civil Engineering, Land Surveying, Construction Management, and ' ' ' ''' " '' ' Construction Inspedion services to local public agencies. Green Valley was ' ' '' ' -� ' , founded in 1997 by Principal Liz Ellis based on her passion to improve and " � � enhance the surrounding communities. Today, Green Valley consists of twenty . . ... . civil engineers, civil engineering technicians, land surveyors, and construdion . � management professionals. Each of us are individually dedicated to quality, , innovation, sustainability, and efficiency. ' ' ' ' ' •" • • '• • -. . . . •: •. .. :.: ... MUNICIPAL ENGWEERING is the foundation and central focus of our 1 firm Our exhaustive and broad breadth of experience gives us a unique .. - . . . . understanding of public agency needs, objectives and the impacts that - .. . . . each decision, be it in planning or design, can have on the community. Our • • - • •-• • seroices range from master planning, feasibility swdies and community • • � • ' action documents to detailed design services and implementation via our construction managemenUinspection team. In addition, we have landscape • architedure and land surveying services in-house. We act as City Engineer ' and provide plan checking, fundmg and grant assistance and design review ,, services to a number of local municipalities. . � SMALL FIRM BENEFITS WITH LARGE FIRM EXPERIENCE • '• • ' '� ,• � • � •:: Green Valley offers small firm benefits with large firm expenence. We are able i . � to offer tum-key services for our dients from the initial topographic mapping � � services through the construction managemenUinspedion of a project. Your � projed will always be managed by experienced senior staff; you can be assured that by selecting Green Valley that your project will not get lost in � the mrporate shuffle. Due to our size, we are able to keep a tight control on , • • overhead costs and pass the resulting savings on to our dients— extremely important in the current economic dimate! WWW,gvalley.eom ' ' TOGETHER WE MAKE A DIFFERENCE We know that during economic times such as this that every penny counts. With our unwavering commitment to supporting the communities in which � live, work, and play, Green Valley makes sure to set aside as much as we . � - can every month to support local non-profits. You can find us donating our , ,,, ;, services to help keep our state parks open, donating supplies and money . . . . - ' to local animal shelters, lending a hand at the local food bank, or making - . • "� a financial contribution to a non-profit in need. Together we can make a difference in the lives of those in need. � � � ., � � � _ � 1 . _ _ . ,..,._ � a i. .� �r� _ � #� . _ _ . � . � . Keeping It Local and Experienced.... Caltrans Standard Plans and Specifications. 1 Following you will find a brief summary of the services that Upon completion of the project, our team will be responsible we propose for inspection and construdion management for the following: services for the Gobbi and State Streets Street and Utilities • Complete set of files for both Construction ' Improvement Project (Project). The improvements are Management and Inspection services assoaated with the northeast comer of the intersection and • Set of digital photographs indude the addition of a right turn only lane, relocation of • One set of mylar as-builts , , traffic signals and equipment, and new asphalt and conaete We anticipate that the City will award this project such that paving with curb and gutter it is constructed during early to late Fall. While the projed is Green Valley's approach to providing construction estimated at 80 working days, we believe that some of these , management and inspection services is to enforw the days will be idle due to the long delivery time of ordering contract documents and other applicable regulations, to signal equipment, flatwork that needs to cure, etc. The scope develop and maintain dear lines of communication between of work indudes the addition of a dedicated right turn lane, ' all project parties induding the City's team, to be proactive significant curb improvements on the SW comer, traffic signal in identifying issues, and to work diligently and effectively modifications, new water and sewer system improvemenu, toward resolution of issues. Specifically, we will perform the minor storm drain improvements, grind and overlay of � following tasks to address these issues East Gobbi Street from State to S. Main Streets, and the • Locate resources where they can be most effectively intersedion of State and Gobbi Streets and the possible utilized. installation of joint trench for the electrical department. ' • Develop and implement procedures for effective Key to the success of the Project will be sensitivity to the communication between the City, Construction adjacent businesses and their access concems to driveways as Manager (CM), Construction Inspector, Designer, �,�,ell as an ability to implement traffic control measures via the and the Contractor. Contrador to address the high volume of traffic that passes ' • Develop and implemeM cost and scheduling procedures to efficiently track the project. thru the project limits on a daily basis. There are a number • Assist the City as needed in interfacing with the of businesses and institutions adjacent to the project limits. , public Significant traffic control and pedestnan safery are going to • All these adivities will be performed to ensure that be key issues during construcuon as well as implementing , the project is completed on time and within budget. and maintaining a public outreach program to keep everyone ', ' Our proposed team is very familiar with the area, having apprised of the construction schedule. recently completed two nearby projects for the City, but is Our inspectors are very sensitive to the impads that also extremely familiar with the procedures and standards construction can have on residents and impacts to businesses � of the City of Ukiah. Team members have very recent and have an excellent reputation with our dients for their construction management and inspection experience with ability to handle situations requiring diplomacy, tact and the City, but most importantly have gained this experience awareness to the various needs of the public. ' on similar scoped infrastrudure projects. Additionally, team We are proposing a unique team that we believe will give members are very comfortable with federally funded projects maximum cost benefit to the City while at the same time and will have no learning curoe associated with complying ensuring an extremely skilled and senior staff to ensure the 1 and adhering to the reporting requirements of the EDA projed stays within budget and is mmpleted on-time with Project Understanding and Scope.... minimal impacu to the neighborhood. The City recently advertised and received two bids from Again, we do not anticipate that all 80 days will be needed , Argonaut Construction and Granite— neither has been for construction and accordingly, have estimated our fee awarded the project at this time. The project is funded by to assume that approximately 60 full time inspection days a combination of water, sewer and Surface Transportation Will be needed with part-time hours for anticipated slow ' Program d(1)funds with 80 working days. The projed must times during the project installation of signals, etc. as well as be constructed in compliance with the City's standard plans project set up and dose out. A portion of the working days and specifications along with the applicable sedions of the are anticipated for the long lead times associated with traffic ' ' signal equipment. We have included slightly higher fees for ( it, 1 . ( P.9 '.,i i. � I.i y�i�r. S'..�2 ��U� .��nn,:..n�i,rn. 2 � R�d�.. .i.. .A � .._ ' . .. � �� _�� , _ �_ , - 1 our Construction Manager to allow for the monitoring of by the Construction Manager for conformance with the ' schedules, etc. by the Contractor contract documents. When appropriate, submittals will be SCOPE OF SERVICES forwarded to the designer for review. Once submittals are approved they will be distributed to the City, Contractor, and ' Task 1: Pre-Construction Meeting and Photos Green Valley Construction Inspector. Our pre-mnstruction Expedition or Exwl software will generate and update a serviws will indude � submittal log and track the status of timelines, approvals, re- � logistics, coordination, submittals and "6all-in-court" status at various tlmes during and meetings with the review prowss. Submittals will be filed by submittal the Contrador, City, number. ' utility companies, Police and Fire Department, Task 3: Schedule Management and any other project Once Green Valley receives the initial construction schedule ' stakeholders. Prior to from the Contractor, it will be reviewed for accuracy and the pre-construction reasonableness. We will verify that it meets order of work, conference, Green and contract requirements in the Special Provisions. Progress Valley will review the schedules will be reviewed weekly to ensure the Contractor ' contract documentr is meeting the critical dates. If the Conhactor fails to meet for relevant discussion aitical dates, we will immediately address this and provide points such as public solutions to get back on schedule. Schedule updates may ' safety, tree protection, be required once a month or more. Weekly statements traffic control issues, of working days will be issued with care determining and other miscellaneous the controlling item of work. We will negotiate any time , issues. The conference extensions for the Contractor due to change orders, weather, will provide the project or other delays. We may maintain an team members the as-built progress schedule. ' opportunity to convey their agendas and concems. We will discuss project safety Task 4: Daily Field Inspection and Documentation and, if it is necessary, establish a public relations program for Green Valley will provide daily, on-site inspections of the , notification to local residents and businesses. Pre-construction construction activities to ensure that the contract work serviws that Green Valley will provide indude: conforms to the contract documents and the City of Ukiah's • Produce pre-construction conference invitations, Design and Construction Standards. The on-site inspector ' agenda items, and meeting minutes. Agenda items Will provide documentation of the work via daily inspection indude lines of communication, public relations, reports. The inspection reports indude documentation of safety, submittals, change procedures, payments, construction activities, proposed change orders and notice progress schedules, contract time, requests for of potential daims, critical conversations, safety issues ' information, and other applicable items. • Pre-construction digital photos and video of the and accidents, extra work in progress, materials testing project site with particular emphasis on adjacent Performed, information for as-built drawings, quantities for ' properties. progress payments, environmental concems, and visitors to • Set-up the project files in accordance with the City's the projed site. Daily inspection reports will be submitted standard formats for administration. to the City on a weekly basls for the prevlous weeks' work. • Develop and distribute a project submittal log and Green Valley will also document the work in progress with ' discuss order of work requirements. digital photos and video. Photos and videos will be submitted Task 2: Submittal Management to the City on a monthly basis. Other important tasks of the on-site inspector indude public relations, safety, and keeping 1 At the pre-construction conference we typically provide the the City informed of work progress. We will be responsible Contractor with a submittal log of all required submittals and for verifying compliance with the Water Pollution Control due dates. Submittals will be stamped, logged and reviewed Program. � � . �,;� , � _ < _. � � ' :�_ °-�� .,;�� rl„ ..� _ .. . n ' � . u..r. . ._.. .. ... ._ : . � �� l+1�'�1 ' 1 �� Green Valley will monitor requirements for funding are met. ' the Contractor for > compliance with the Task 7: Change Order Management ' contrad documentz In addition to reviewing the bid documents and field , ' and will recommend a conditions, our Construction Manager will use RR logs, field course of action to the directive logs, potential change order logs, meeting minutes, City if required meawres and discussions with City representatives, to determine if a , are not met by the change order is warranted. If a change order is warranted, Contrador. our Construction Manager will negotiate with the Contractor ' Task 5: Requests for (with the City's approval) to produce the best construction Information (RFI's) method at the lowest cost. If a change order requires , ' input from the design engineer, our Construdion Manager The Contractor will be will coordinate to ensure it is reviewed. The Construction required to submit all Manager will also determine if added contrad time is ' Requests for Information warranted as a result of the change order. Unless the City (RRs) in writing. Green desires their own format, the change order is generated with Valley's Construction our Construction Management software with the appropriate , Manager will generate an RFI form tha[ has the request or City Contractor and Green Valley signature lines. A change question on top and the Construction Manager's answer on order log is ueated that shows change order number, the bottom. There will be some cases where the Construction description, status, approved date, start and completion dates � Manager will need to consult with the designer or the City. and cost. The Construction Manager will ensure that the designer , responds to the RR in a timely manner. If the RFI results in a Task 8: Payment Management ' change order, it is linked into the change order log using this The Construction Manager will request a breakdown of lump software. The Construction Manager will generate an RFI log sum bid items from the Contractor if required by the contract that lists the ball-in-court, status, description, and if the RFI specifications. The Construdion Manager will check if there ' results in a potential change order are maximum bid amounts for certain lump sum items It should be noted that most questions or issues can be and the requirements regarding payment for materials on resolved at the progress meetings. hand. Green Valleys inspector will field measure and record ' Task 6: Construction Management quantities of work, materials and change order pay records and tum in to the Construction Manager. On a monthly Our Construction Manager will oversee the Projed and basis, Green Valley will check quantities and prepare payment ensure that the construction and contrad administration recommendations to the City using Expedition software or ' is performed in compliance with the project plans and City formats. specifications. In addltlon to full compliance and reporting following the Caltrans Local Assistance Program as per Task 9: Progress Meetings � Chapter Chapters 15 -Advertise and Award, Chapter 16 - Green Valley will conduct utility coordination meetings Administration of Construction Contracts, and Chapter 17 - (if required) and progress meetings induding preparing Pro�ect Completion/Closeout Gene will be responsible for the invitations, agenda and minutes. The progress meetings will ' follo:mg items, at a minimum: indude discussions of progress schedules, delays to the work, Project progress. changes, pay estimates, public relations, safety, submittals, • Progress meeting facilitation. RFIs and other critical issues. You can be assured that we ' • Weekly and monthly management summary vvill always work to foster honest, open communication at reports, mduding Daily Resident Engineer Report. these weekly meetings which helps in timely resolution of any • Monthly pay requerts. disputes and/or potential daims. • Omsite interoiews and check for wrtified payroll ' compliance. Task 10: Public Relations and Notifications It is important to note that a significant amount of time The area residents and business communiry are always � q p ject dose-out to ensure the necessary a ma�or focus of any project, and a Public Relations (PR) is re uire or ro � � . . .-��iu�.c � .. . Gt, f JF.inh (M � � v�� i�l��. S';ic��1 SI�:IC-SLrr-et �inpirncn , . 4 ' :« . ..N�1_ - -: � . -_ "._`��. �r� ._ . , � � '�� ' � , R . . program will be will be in contad with our Inspector on a daily basis, ' implemented at the > and will copy the City's designated staff member via start of the project if e-mail on all cntical issues. requested by the City. A Task 12: Materials Testing ' successful PR program will address the various Green Valley will provide any needed materials testing questions and concems services via our subconwltant, RGH Geotechnical of both the immediate Conwltants. RGH will provide Caltrans certified technicians to ' neighborhood and perform compaction testing services, as needed. Our testing keep public officials services will be supported by and under the supervision of a and stakeholders Principal Geotechncial Engineer (GE). � appraised of key projed We have not induded a fee for RGH, a Caltrans certified construction details laboratory, as it is our understanding that the City has ' throughout the life of mntracted for these services independently. If requested, we the project. Serviws will will gladly provide the reqwsite testing services via RGH. � be a combination of the following: • Prepare and distribute public notifications to Task 13: Closeout and Record Drawings ' Police and Fire via the designated Public Safety We will work with the City and the Contractor to keep a representative(s), United States Post Office, record set of drawings to document changes and as-built Waste Management company, Transit companies �onditions of original design plans. Once construction is ' and others as required. completed to the satisfaction of the City, we will compile • Prepare information for press releases as required. all pertinent files and related information and submit to the • Conduct public informational meetings if �ity for their permanent records. We will coordinate with the , required. Inspector to furnish the City the following: • Log and respond to any complaints in a timely • Record drawings. manner. • Project photos. I ' • Record the Contrador's activities as they relate • All contrad files and records. ro public safety, public mnvenience, and to • Electronic files in CD format. ensure that the Contractor provides the required Task 14: Post-Construttion Meetin � notifi�ations- 9 Following completion of the project, Green Valley will Task 11: Reporting be responsible for organizing and conducting a post- � We know how construction meeting. The agenda will address all ' important it is to keep documentation necessary for final doseout and payment, the City informed and obligations necessary for contrad dosure, as well as any regarding public funding requirements. Recommendations for improvement � ' relations, progress of will be made and incorporated into future projeds. Meeting the work and costs minutes will be prepared and distributed to all parues of the project. We ' are committed to this process and will docurieni all construct�on issues with the following reports: ' • Progress meeting minutes. • Weekly construction summary(if desired). • Monthly status report which will provide the City ' with information on construction activities for the rnonth, change order mst summary, pay estimate cost summary and contrad time summary. • E-mail Correspondence: The Construction Manager � � � �� Crt; ��I Ukr3h ( M h��r Gobbi Strcc�T � S1c�o �Ur�-t n:pin��rnient� 5 ' .1� `S .i,. ��.. .k.. _ �.._. . , . �� - �- .. ,. . ' , ', 1 � ..�� .. - . _ '� , � _ '� 1 PROIECT TEAM AND EXPERIENCE as President of the local American Society of Civil Engineers ' Successful construdion management and inspection on (ASCE)chapter and has given presentations on trenchless technology applications to professional groups in Boston, a project requires a detailed-diligent approach that is MA and San Antonio, TX. She has taught Applied Physics proactively mana9ed by professionals with the experience, at Heald Instiwte of Technology and she currently sits on the � skills and technical abilities that each unique project Sonoma County Regional Parks Foundation Board. demands. Green Valleys professionals have hands-on She has recently completed projects for the City of Santa experience in the construction industry. This experience, Rosa, City of Petaluma, Sonoma County Water Agency, ' gained in the trenches of construction projects, gives our Sonoma County Regional Parks, and County of Marin. team the practical knowledge needed to effectively manage virtually any type of project. Green Valleys comprehensive Liz will be responsible for. ' construction management teams indude construction • Meeting all contractual obligations managers, resident engineers, schedulers, inspectors, and ' Budget and scheduling reqwrements for the CM/ Inspection contrad contract administrators. • Engineering Support ' Green Valley offers an array of construction management seroices and works predominately with the public sector on Gene Harris, Consiruction Manager (Part-rime) a variety of infrastructure projects. This diversified experience Green Valley is proposing Gene Harris as the Construction ' enables us to eliminate extra costs by using proper QA/QC, Manager for the Gobbi and State Streets Street and Utilities and stay on schedule to successfully carry a projed from Improvement Project. With Gene there will be ZERO leaming curve! Gene has managed over 20 intersection improvement design through construction. projeds and recently completed the construction ' Our depth of experience enables our staff to anticipate management for three Intersection Improvement projects for , challenges early and seek timely solutions through prompt, the City of Ukiah: Perkins and Orchard Improvements, South proactive involvement with all parties irnolved. With the Dora Street Rehabilitation and Gobbi StreeVOak Manor/ ' latest technical and industry resources at our disposal, Babcock Lane Intersection. As such, he is very knowledgeable whether in the office or in the tield, our projects stay on track of the Citys standards and methods of administenng projects, and our dients are always aware of their projecYs desi9n ""orks to obtain the best quality project with no added cost to ' specifications, status and milestones throughout its many the City, and can translate the design intent of the designer directly to the Contrador to minimize any questions that i phases. may arise. Likewise, Gene follows a strict checklist fo ensure In the roles of construction manager and inspector, our that all contract adminlstration, materials testing, and project ' primary task is to represent the owner's interests throughout completion requirements are met on his projects. Gene has , the project and to manage the achievement of the projecYS previously provided construdion management for most of schedule, quality and budgetary goals. We tailor the scope the agencies in Mendocino, Marin, and Sonoma munties and ' of each construction management assi9nment specifically for is familiar with the Citys procedures and design standards. He our dients and their project needs. understands how the City operates and will run th�s projed accordingly. Resumes for the following team members fo//ow in the . ' appendix with detailed project experience. Rich Gordon, Construction lnspector (Full-fime) Liz Ellis, Princ(pal in Charye Our proposed Construction Inspector is Rich Gordon, who has worked side by side with Gene for the last 6 years ' Liz, with over 15 years of municipal infrastructure experience — induding on the Gobbi Street Realignment and South is the Prinapal-irnCharge for this project and will brinq you Dora projects. Rich has over 30 years of expenence in the the commitment and project ownership that you want for construction industry with 13 years specifically working for this assignment. She is known by dients for wccessfully the County of Mendocino and understands the technicalities � managing and completing difficult and mmplex projects of construction intersection improvement projects. As a on time. Her experience indudes preparation of PS&E resident of Ukiah, Rich has a vested interest in the successful for major utility upgrade projects, significant grading outcome of this assignment. Both Gene and Rich are up to ' projeds, applications of trenchless technology, utility Speed on the City's standards and would offer the City the ' mfrastructure design, project permitting and program/project benefit of experience, cost competiveness and again -zero management. leaming curve! , , Liz is active in Professional organizations, completing a term , . .. . _ ' I)kidh (_fV11ui (��.��hi Sti2P1 , $tllo titiPCi liii �in�.,�lno-i'.ic 6 � (,�:� .� - _ �,. . _ _ , _ i �:� , . 1 ' Detailed Fee Estimate for Construction Management & Inspection /�V Client Name: Cny of Ukiah Departmonl ol Pubhc Works � `/ � Project Description: Gobhi 9ree�/S�nlc 9iael �Cee�1 Streel and U�d nes Inip�ovement Pro�2c1 Speahcalion No �1-10 Date: aug�,�st 22, 2012 � c y c c � � 0 0 _ � q M « — t ., " � « ._ � .` o � N c U o 0 « � F c ;? x u ' c � c n � E „ v '" « Classification: v° � � � u ¢ ¢ �o � r Hourl Rates: 5105 5107 5105 565 Remarks ' Taik t -Pre-COnsvuctlon Meeting 8 Pho[os 16 '6 4 36 53,652 f2,570 Basedones'.un,r.��otn5 imk 2-Submlttal Management 24 $5� Z4 subm�nnls , Tmk3-SChetluleMana9ement 6 n 5630 Basi�dori�w<<t� Task4-DanyFieltlinspectionBDOCUmentaYion 600 4 60= $64,460 Basetlon60M1wo�i��aes�sa 10 pl mori ng-3ys ' Tazk S-Requests for Information(RFl) 8 8 $840 Basetl on an rsumare of 8 RF1's md XFCs Task6-COnshunlonManagement 80 p�� SSaQ� BasetlonihN�layimCMlor!5 � �hyr Task]-Change Ortler Management 6 6 $630 1 TaskB PaymeMManagement $ $;:� S $890 9a�.ao��i p.�s ��sos Task9-ProgressMeetings 16 16 §7,680 Basa�lonpro�ressmeeungs nvn:.i mant� ' Tmk 10-Public Relations and Notifications p 50 Task n-Reporting 1C .� 57,050 ' Task t2-Mateilals Testing ,.. $0 iaski3-OoseoutBRemrdDrawings 20 16 10 2 $200 4ft 55,192 ' Task 14-Post Connmctlon Meetinq 6 4 I(I $1,058 MeeungP�epaon5,�mmary � InspeaorVehide $6,400 $6,400 BasedonS80�tlnJ��'BOoa�sio� Inspmo�s vea��e ' Phomgraphs 8 Video S50 SSO �� i i r � i�� i i � , � ' ��,�!� �:� ;. :� �. � �� . . �� . _ _ _ � - Hourly Rates ' (Effective January 2012) ' Principal $185 Projed Manager $135-$185 Projed Engineer $125-$160 , LandscapeArchitect $125 Staff Engineer $120-$150 ' Survey Crew $180-$215 Professional Land Surveyor $135 Construction Manager $105-$125 ' Construction Inspector $105-$120 Field Personnel $95 � CADTechnician $95-$135 AdministrationNVord Processing $65-$75 ' Use of Companv-Owned E�uipment and Special_ized Suqqlies The cost of using company-owned equipment and specialized supplies is induded in the hourly rates billed to our projects. ' These costs have either already been incurred as the cost of equipment purchases necessary for us to efficiently perform our tasks or represent a minor incidental cost that we feel should be considered as induded in the preparation of professional documents. � Miscellaneous External Expenditures , Miscellaneous external expenditures, wch as those costs associated with subconsultants, blueprints, and reproduction of originals will be billed at the actual cost. Mileage will be billed at $0.50 per mile. Travel time and per diem will NOT be charged for Inspection assignments. Mileage is induded in our vehicle rate. , Construdion Inspection and Construction Management Vehide Rates � Hourly Rate (up ro 8 hours) $10.00/hour Daily Rate (8 or more hours) $75 - $100/day � , ' � 1 - �..��. ,.,.. ..�_ _ _" Y�.1 1 �;� �~� _ �� , - 1 � �1 � GREEN VALLEY'S CONSTRUCTION MANAGEMENT ' AND INSPECTION EXPERIENCE . . . Successful construction management on a project demands a detail-diligent approach that is proactively managed ' by professionals with the experience, skills and technical support that each unique project demands. Green Valley's professionals have hands-on experience in the construction t industry. This experience, gained in the trenches of construdion projects, gives our team the practical knowledge needed to effectively manage virtually any type of project. , Green Valley's experienced construction management staff offers an array of construction management services to predominately the public sectors on both small and � large projects ranging from 2 hour encroachment permit assignments to multi-year phased projects. This diversified experience enables us to eliminate extra costs, stay on ' schedule and successfully carry a projed from design through construction, both in the office and in the field. Our depth of experience enables our staff to antiopate ' challenges early and seek timely solutions through prompt, proactive involvement with all parties involved. With the latest technical and industry resources at our disposal, � whether in the office or in the field, our projects stay on track and our dients are always aware of their projecYs design specifications, status and milestones throughout its many ' phases. As construdion manager, our pnmary task is to represent the owner's interests throughout the project and to manage the ' achievement of the projecYs schedule, quality and budgetary goals. We tailor the scope of each construction management assignment specifically for our dients and their project needs. ' The following pages contain dient referenws as they pertain to our proposed Construction Manager and Inspector's expenence. ' � i i i 1 � i R �, Y lF'--� .. . W+`2'':�k: ' \ � [� .. . .�i F�;� �:�� I.P i1f .. / ) � � h �� '� y��Sar. . �." �y . �{�yt �� y�.l� D W 1L�'�� iZ �SR� � �o � �I "� yv� ��yA_— •1 � . a.�. • 1 1 �` � 1 -� 1 � �� .an,In:y�f 1[ � �� . R . , ' . `y .eqe� .. . r . . . �� i �� ' � s 1 � � , �� Y � � .�� . � . L� �#ih �) .. .a�, , �:rv.� .. . , , . �. , . . , -�I � .._ . �' � , . 1 � � . �. -' ' I � , . �I . � - . .._ o �� ' . . . ' � � �y � � -_-� � , . � � t �' � • � � r � _ � ��F-- �'�""�' �, o �+ �:. . . ,. , „ . , ' s,:; i ��' '" . , ` � �Wii , � Y . . _. �� , :. 1 �erkins Street & Orchard Avenue � Intersection Improvements of l�k ��., iGreen Valley Consulting Engineers recently completed the construction ' � - _ inanagement and inspection of improvements to the Perkins Street and Orchard Avenue intersection in the City of Ukiah. The project improved traffic Contractor. Wildcat Engineering � flow and Increased safety by Installing a rlght tum only lane along Perkins Street for westbound drivers tuming onto Orchard Avenue. Additional Constructed: May/June 2012 intersection improvements induded the installation of an ADA accessible ' pedestrian curb ramp, audible pedestrian crossing signals with push buttons, Construction Cost: $206, 077 00 dearly demarcated pedestrlan crosswalks, the installation of new traffic siqnals and street lighting with a state-of-the-art wireless detedion system, Change Orders: <1°-n � new curb, gutter, and driveway entrance. A unlque Item on the new trafflc signal was the wlreless vehide detection system. In lieu of saw-cutting and installing traditional detedor loops, a new , , � wireless system was used. The system induded small (1-VT' diameter x 4") .-. . � � • sensor nodes which were installed directly in the surface of the pavement. The new technology of the nodes required the designer, City, manufacturer, ' • • �' • electrical technical specialists, and others to be on site to view the �� ' installation and do start-up testing. � i � , � 'IQIi'. '' LL\n __ a'�' _' ,��.� � . ' � , � ". �+ "��;�; 's,�K� t�, l w,� a r� . . L N ° '� , .V �r �'��s�. ,� -� '• �'-_ �•,�� . �.'. Tr,� ' "_T�" .r. � f � . 9. n � __ . ___ �"^s,--�-- �,�. •_�_. ' � � • .�F4 .♦ [ � • ' �.~.Y� � ' �� .- 'f.� i � 1 .. r,.. . .�: l}:-e .� ....e, ' ' . " a. s � ! � r_ ;a , , � .� *; � r ,:�� . ... �� . �` .o ;, :�.�;?[� � ""'4�C�.� } �� , �� .,w i� v � :�r er, ,�',.��'k,� t � - �. �� _ � ' �, • �� k�� . � . I � �, � � '� r�� + ,� �;. .._,.. � � - � ( tiv�byridlbr,u . i ric�tituL� �u�i.. , � . r'. "'<� , � � roc[ed Sloue and New Retainrng Wal� �� -�r, � . I, ��7 �ove Rlghi New Casbin-Plaw Retain�ng Wall ? r` ,4�•� -- �� -� � � i � ,.�th STOnn Diafn Outlet and Weep Holes ai 4 F � �,'34',";;'� � �. '` �'�j�yyy��'''� � �� CPnter)COnnecting 'Inside'WallsofGobhiSV< �t :� �. ,: , . � ��, ��y�� " � R �dge and Babmck Lane Bridge �� oin R_�ght:New 2-Poot Wide Sidewalk wi[h PVC �� • l pn Ins[alled Po�[he InstallaTion of Futu�e Utilin��e � � p� � 2002 STIP Realignment of: � ' ��I�� , Gobbi Street/Oak Manor Drive/Babcock Lane Intersectioi � �; r>; t !�:i�i� � . . � - Green Valley provided the full time mnstruction management and + � inspection for this projed that ahgned Oak Manor Drlve wlth Babcock Contrador: Granite Construction Lane, connecting both to Gobbi Street to create a standard four way, 90 deqree intersection with sidewalks. The project induded the installation of Constructed: 2010 ' two new precast concrete bridge crossings-one at Gobbi Street and one at Babcock Lane -to accomodate the flow of Gibson Geek which Engineer's Estimate: $SSO,OOODO transverses the 'mtersection. A portion of Glbson Creek was also realigned ac part of this project to coincide with the new bridge locations. �onstruction Cost: $920,000.00 � Ezch new bridge spans approximate lengths of 57-feet and 71-feet rezpectively and are approximately 19-feet wide. They replace an existing Change Orders: <5% vehicular britlge and concrete pedestrlan bridge along Gobbl Street that ' were demolished The bridges were designed per the most recent CM&I Fee: $I Z3,020.00 Caltrans Specifications for a minimum selsmic loading of M=7_25, They are supported by a reinforced mncrete pier and beam foundation with piers drilled into the Gibson Creek streambed at minimum depths of � R-feet After installation, the precast brldge deck was topped wlth a conaete overlay to match the adjoining asphalt concrete surfaces and achieve the finished grades. The 'inside' walls of each bridge are joined - - � to a retaining wall structure which forms the east bank of the 'new' creek + � �. • ' channel. The west 'earth slope' bank was regraded for stabllrzatlon and topped with rock slope protection for eroslon control- The complex vte - . e . work required Green Valley to mordinate with a number of local �� •- � permi�ting agencles, an on-site arborist and biologist, and local utility comparnes for the rclocation of utilltes�-see the green sidebar for detalls ' - . . , � .. . . . . . . . , .. . i _ I ' � I' � �,i� �� i .� � �� 1 ��'�v" ;�' �4' . , I . . " i.a.... ., , --.: .. ` . . � �..i �'•-. . � `�"� �^.. . ��', v 1 i _ r � I � : Y � � -�°` __ ��'� . , 1 ` �'�� 1 1 Soda Bay Road Realignment , , , _ _�_ � � �: �:;�r � ��k � - � Contractor. Fedco Construction Soda Bay Road in Kelseyville had two dangerous 90-degree curves between t Blower Road and Park Drive. Green Valley performed the topographic Constructed: 2009 mapping and engineering services associated with the realignment of the curves on approximately 2,200 feet of roadway. The roadway re-alignment Engineer's Estimate: $660,000 � required utility coordination for relocation of poles, right of way research and the preparation of legal plats and documents. Construction Cost: 5410,000 ' Green Valley participated in public outreach by meeting with the County and neighbors to discuss the projed and its impacts on their homes and driveway entrances. Existing drainage pattems of adjacent orchards and farms were studied to address low spots and areas of ponding. Green . ; , ' Valley is currently providing full construction management and inspection • . . • . � during the construction phase. The project is funded by Federal aid ' funds and requires full compliance with Caltrans contract administration � . .c� . . . , procedures, induding all recent revisions to the Interim Resident Engineer's - � � � Contrad Administration Checklist. 1 ' � � � ' � I 1 ' ' .'t � -.�� 1 .� , � .� �l�p ► , � � '" = _ �_"_�� i�' � ,, a �� 1 _ � � -:' „� - :, ' ':: :. . : . � .� .. � - .- 1 -,. �., ; . . $ :�.�� _��s. :�.�.��;� . . � (�nnpleLng ihe Wall 5.-.. . . . . . ... ,. . ,. ,_� � � . , 3 ��,. D1�1C�� ` �P�� • r � t Y�. � 1. �.ar �i.� iA+ � �'"� _�,� *� �� ' ��.- 1 ��-� �' ` _��-" � .,, � a - '3�,'+ � `s a�. E �.3�J.-'.'�3 �_. - •„ . �+. . . ' e� " � � � ' ,• :. ��=i�'�� :' � �� _ 1'q 'r 1 _ _ Wall Street �urb, Gutter, and , , , _ . � Sidewalk Improvements Contractor: Ghilotti Construdion . � � ��.,� O' ��il�l(i��i Green Valley provided the full time construction management and inspection �Onstructed: Summer 2011 /or pedestrian improvements to Wall Street—a local side street located in the EngineeYS Estimate: $71,300.00 ' Town of Windsor. Wall Street runs adjacent and parallel to the heavily trafficked Windsor River Road and connects to the Eart side of Town's Keiser � Community Park. Prior to the project improvements there was no sidewalk Construction Cost: 8184,708.00 � and street lighting and no safe and easy way for pedestrians, bicydists, and Change Orders: $21,649.45 ' other non-vehicular traffic on this street to access Keiser Park. � This project created pedestrian facilities induding a new concrete sidewalk, CM&I Fee: S 19,900.00 curb, and gutter along the entire south side of Wall Street. The project also , ' improved drainage conditions within the street and m front of homes, and � installed new electrlcal utihtles—condult and pull boxes—for future street , lighting. � ' . ' •." � : �• Overall, these project improvements greatly increased pedestrian safety . , along Wal) Street and created a local access route from the Town to the •• _ �, , Keiser Community Park. . . . . ' • ' i � 1 . . . . . . � . �il � � � � � ' � �� ,, hn �^,...�i�— "�+-�� .�d �^ �,.r � � ,y I .-- . �'- , � �*, - ,�.. .� �.5;� � �' ��,� t� �� a ��x�C ,.,. . �" ;, . �r„� , ^ � _<, �� ... ;`� � ' ' �r 1'��.:�� r L'�` �� . `,'7��'Y'C 1� e � �;�^'b � .i . �, � �^ �,� i�.. ;., R�}� a�� .fL ��`1,�j�y_� A"-� rr ..� 'Y t1t6-- � � �' �, •— t� ��,� T �J.'� �� \ .'Fp-'Cl s's. w !. Y 1 JG � 3:i��.LS^t • � , c�l -i.�._ . y„y ?,7p�Sr' � � p`,y C Y-� . ' � �� ,-� � . .: � .�y��.�,��, '��,;�'�� . . . F l� ,�` �; * r� ��", R�ti �X" � "4�4�� 4 4: i f �! , • . • � �� . :i t `"�!�;�n�?y.�W ��1y��'f+, �' � ��`w�, ,��,y � ~-.-+�� {l 1;�^�"�"'1�:f�yi. w T�{F IT.T 'J�eS ., p �: T 1 � ;1-+�,� � �' . � �. ? -t:. �... � „. �' J Q�� ) ��)fj • . � �' y - � � .�'T•.�c .. _ � r`�� t �;, 1 ' South Dora Street Rehabilitation , � _ � � of Ukiafi Contractor: PAendocino Construdion Services ' Green Valley provided construdion management and inspection sermces for the South Dora Street Rehabilitation project in Ukiah. This ARRA funded project removed the asphalt structural sedion to a depth of 5 inches, removed and replawd the curb, gutter and � sidewalk, and installed pedestrian ramps and a new street structural section. Once the overlay was complete, all iron was raised to grade, and striping and pavement markings were replaced. The construction , _ � ;� t management team was responsible for conducting weekly meetings to resolve any projed issues such as traffic and pedesVian safety as �� - _ � well as any changes to work, thus ensuring the project remained �� , within budget and on schedule. , ' ' ' � � ' y, r. .._ �: . .- ._ ... c "'�. 1 c � 1 t:� '� ��,� � �� 1 We take no exceptions to the City's standard professional services agreement or insurance requirements. ' ' ' ' ' ' t � Ili , ' I ' ' ' ' 1 ' II ' i, � 15 ' „�� LIZ ELLiS, PE. ' , ' Principal-In-Charye �*''� Liz Elli�founded Green Valley Consulting Engineers in 1997. After working g� � E ��50�1)f Pn u�BE�S hdVP d .4„ for 15 years in public and private sectoa Liz pursued her vlsion of creating prr-conceived ldea oI what � g� an organization that reflected her passlon for restoring and enhanang a design or plan should ti'� communities and the Gves of their resldents. She Is an accomplished and be �- �prefer to look at[he '�'-�� experienwd program manager and project manager/engineer with a broad Projed as a piew ofart. range of municipal infrastructure experienw. She has over 20 years of Rarher than design from ' a riqid set of rules and � experience as both a designer and facilitator dedicated to moving projects standards, llike to work � forward and successfully resolving complex project issues between multiple with my dients to develop stakeholders. She believes that while the public process can sometimes new rules and give them ' , ,. , . � .. be "messy", the overall effort is a positive one and allows for creative and an inspired and dynamic product at the end of the Ia.S.iGvd Engineenng mmmunity worthy projects She has been responsible for the planning, p�o�ess." san Francisco State Universiry permitting, design and management of various award-winning municipal Li' H�s � i w .inn � Piofessional Registratlon transportation projects. . _ C ivi VC A C 50830 Related Project Experience Piofesslonal Affiliations ' sonoma County Reg�onal Downtown Streetscape and Franklin Street Reconstruction, City of Pa�ks Foundation, Member Fort Bregg. Recipient of the 2009 ACEC Engineering o�ihe Board of Directors Excellence Award and the 2009 ASCE Outstanding Small � CELSOC Member, Board Transportation Project of the Year. Recognized by her peers for her ?�.� . � Memberfor Schoiarshlp englneering excellence, Liz worked with key stakeholders and elected �� Foundation offlcials to successfully Implement a Streetscape Masterplan for over 6 ciry �� ASCE Member �- - 1J blocks of the core downtown area. The renovation focused on roadway � ' n�:vard Recoynition reconstruction, traffic calming, pedestrian and bicyde access solutions a mdudin ADA u rades, sidewalk curb bulbs, and colored crosswalks, """` "�"'-"` - •2011 ASCE Sustainable 7ech- 9 P9 nology Project of the vear addressing parking mncerns, and implementation of hardscape/landscape Inte�section work foi the &20t2 ACEC Engineering beautification concepts. Her Project Manager role induded extensive public CityofSebasropofs5treet ' Excellence Award�. Laguna outreach with public workshops, monthly meetings with various downtown Smart Imp�ovement Project. Fo�w Main Replawment and Morris Street Pump business groups and on-going dialogue with businesses and residents. Station�mprovemenrs Street Smart Improvements, City of Sebastopol. Performed the ' •20n ACEC Special Pro�ecc overall project management for this two million dollar federally funded of the Year Mark West puarry5olar Panel Project transportation improvement project. The project made pedestrian •zo�� Sarna kosa Cham- accessibility and safety improvements to multiple intersections along local — - - - ' ber of Commerce Bob State highways in the downtown area These improvements induded the —�— - sianchard�eadership award removal of exisCing "old" sidewalks, the installation of new sidewalks wlth •zoo9 nSCE ouutand- qDA compliant curb ramps, the construction of in-pavement lighted and ing small iranspatation colored crosswalks, edestrian flashin beacons, curb extensions(bulb-outs'� � Prqec[of the Vear&2009 P 9 . " ACEC Engineerinq Excel- striping, signage, and landscaping. The project was under the oversight �� lence Award�. Fort eragg of Caltrans and requued adherence to the Caltrans' Local Assistance Downtown Streetscape ;;,jYgl�� _ Prowdures Manual for project delivery- _ '�—� • 2008 ASCE Riveifront U�6an ' Transformation Pro�ect ot me Solano Avenue/West Lincoln Avenue Intersection Improvemenis, Ciry � vear. oroville Riverfront Improvements of Napa. Provided the overall project management for this major intersec- •2GO7,2o05,2003 AcEU tion re-configuration and signalization pro�ed that had Caltrans oversight. . � CELSOC Engineering Intersection improvements induded the widening of approxlmately 700 Excellence Award-Pomo lineal feet of arterial roadway and State Highway 29 faalities, the installation New Sidewalks, ADA BIufB Coastal Park, Compliant Cu�b Ramps, and Pierson Reach Pathway, oi new 5treet lighting and sgnalizaLOn, and the Construction of extensive Ciosswalks Installed in the ' Cloverdale Main Street drainage factlities and pedestrian zafety features. The project involved extem ciry of Fort eragg. •2007, 2004 North Bay swe coordination with Caltrans for Ihe coordination of City signalS Green women in Business nward Valley was responslble for all phases of the project Induding pre-deslgn, •2005 ASCE Envuonmental to o ra hic ma in final en ineerin desi n, ermittin and construction ' Pro�ect of the Vear Award-. P g P pP 9� g 9 g P 9� RiverfrontRegionalPark SUpport. � . . .. . . .. . . �. . . �� . � . lo ' � 15 ' GENE HARRIS � Construction Manager �� ',',�� „�,,,,,,,,, ' � , Gene Harris is Green Valley's most seasoned Construction Manager e�'' with over 40 years of local constructability review and mnstruction "rhis is my semnd projed '' management experience His experience spans large-scale and award- working with Gene and � winning transportation pro�ects, water and wastewater, parks and Green Valley. Both have ' � reueation, storm drainage, and local road, highway, and bridge pro�eds been excellent projects throughout California. Gene resides in the City of Ukiah and has �o be involved with and performed the construction management for several recent roadway/ ��Pe to have many opportunities to wo�k with . � � in[ersection improvement pro�ects, induding the Perklns and Orchard y�i�and your siaH in the Street Intersection Improvement project. When not working directly future. I would like to/ei for the Ciry of Ukiah, Gene can be found giving back to his local you know whata brilliant commundy. He recently volunteered his time as Project Manager at the job you are doing, it is so � Educatiui�� New Potter Valley Church for the removal of the existing bullding and n�ce to be on a project B.SJGeology Engineenny the mnstruction of a new, two story, 1Q500 square foot structure. w�ith people you can work Chico State Universry w�ith. , ' Related Pro e<t Ex efleflCE' �rendan5mith Certlfications � p project superin�endent •Caicrans ndminiscracion of Perkins Street and Orchard Street Intersection Improvements,City of N��rn ¢ay cor,s�r��cno�� Federal Pro�ects Residenc Ukiah. Gene performed the construction management for improvements [ngineer rraining academy to the Perkins Street and Orchard Avenue intersection for the City of � •Chaoge order seminar Ukiah. The project improved traffic Flow and increased safety by Installing Safery for Field Personnel constr�ct�on S�per��s�on a right tum only lane along Perkins Street for westbound drivers tuming � r ,,; •off�ce Procedures and onto Orchard Avenue Addltional 'mtersectlon improvements Induded the ��,��:c' �,- ' �nPPS Proqram installation of an ADA accessible pedestrian curb ramp, audible pedes- . ._ •Sonoma Counry Personnei trian crossing signals with push buttons, dearly demarcated pedestrian �'� oepartmenc superv�sory crosswalks, the installation of new traffic signals and street lighting with � �'� �� ' and Manegement Tiaining , w a state-of-the-art wireless detection rystem, new curb, gutter, and drive- ' < - •Unive¢ityofCalifor- Wa entfanCe. � i9�' nia Traffic Safety Prob- Y lems OSHA(Federal) City ot Ukiah:Gobbi StreeU South Dora Street Rehabilitation,City of Ukiah. Performed the Oak Manorleabcock Lane ' •Safety&Health Program- construction management for this fede�al roadway improvement project ln[ersection lmprovements. m�ng Federal Highway located within the City of Ukiah. Roadway improvements were funded by Aan��inistration Positive the American Recover and Reinvestment Act ARRA and induded the Guivance in Trafflc Control Y ( � •Caidornia Department of removal of the exlsting asphalt structural section along South Dora Street, , � water Resources Earthwork the removal and replacement of curb, gutter, and sldewalk, and existing " ' inspection School; Con- pedestrian ramps, and the Installation of a new street structural section : „�v. , i ae[e Inspection School wlth new striping and pavement markings. �� ", � � ` �� ' •Cahfornia Office of Erner- Realignment of Gobbi Street/Oak Manor/Babcock Lane Intersection, _ gency ser�ices search City of Ukiah. Performed the construction management for this Management(40 hours) intersection improvement project located within the Ciry of Ukiah. � Intersectlon improvemenYS Included the allgnment of Oak Manor Drive wlth �"-�""'� �` ''�� `-'d°°'--' � Babmck Lane to create a standard four way, 90 degree Intersection, the Gty of ukiah: eotibl srreet/ � mnstruction of new sidewalks with ADA compliant pedestrian curb ramps, Oak ManorlBabmck�ane and the installation of two new precast concrete bridges with an asphalt �nteaecrion-asphait Concre[e Ove�lay � concrete overlay, and new striping and signage. Speaflc construction management challenges induded working directly with the State Public Utilities Commission, the Ukiah City Council, and the PG&E head office in San Francism in order to relocate gas and electric facilities away from ' proposed improvements in a timely manner. New Treffic Signal and Street Lighting Installations ,Various '' Municipalities. Provided the construction inspection for a multitude — � of new tra'f�fic signal and street lighting Installations for municipal �_ � �, improvement pro�ects in Mendocino County, Sonoma County, the Town of Wlndsor, and the Gties of Uklah, Cloverdale, Healdsburg, Concord, 6ilroy, CityofPorra�agg and Madera. All equipment and construction was in accordance with Downtown Si�eetscape- � ' Caltrans' Standard Specifications and Plans. Projects were performed at City aoadway keco�struct�o� intersections and Highway 101 on-and off-ramps. Specifically performed and Newsldewa�k w�th aoa the constructlon Inspectlon For slgnal and IlghLng improvements at Kukl �ompliani Curb Ramps. . Road Lane and North State Street in the Ciry of Ukiah. � :_i� .JF.i.:�h , f.' �i v� i hi Slrcct . Ct .ic- tit��, r :i..e� r.� 17 1 v " . - ,.. :�x :.a z � Y , ' .. . . ... � ��. . i � � � � i � 1 The following are a listing of Gene's traffic signal & street lighting experience. All equipment ' and construction was in accordance to Caltrans Standard Specs and Standard Plans. ' Mendotino County Two intersectlon at Lake Mendocino Drive & North Sta[e Street(°the Forks area") tMendocino County & City of Ukiah Perkins Street & Orchard Avenue Kuki Road Lane & North State Street ' East Perkins and Orchard Avenue ' Town of Windsor Old Redwood Hwy. & Starr Road Old Redwood Hwy. &Arata Lane ' Caltrans & Town of Windsor Southbound 101 off ramp at Old Redwood Hwy. (near Arata Ln.) , Southbound 101 on ramp at Old Redwood Hwy. (near Arata Ln.) Northbound 101 off ramp at Arata Lane Northbound 101 off ramp at Old Redwood Hwy. ' Caltrans & City of Cloverdale � CiVus Drive & Cloverdale Blvd. (part of "Cloverdale By-pass") Sonoma County & City of Healdsburg � March Road & Healdsburg Ave Piper Street & Healdsburg Ave ' Caltrans & City of Concord � SB off-ramp at Olivera Road ' SB off-ramp at Concord Ave City of Gilroy ' F�rst St. at Church St. ' City of Madera Gateway Dr at Cleveland Ave 1 1 i;. ' i , ' s1°t�'�'�""'�-' ' RICH GORDON v , , _ . �n 5�nior Construction Inspector � �� R�ch Gordon rrs over 30 years of experience in the construction ��dustry He began his career "on the design side", spending 13 years � as an Engineering Technician with the County of Mendoano-with five ' uf those years spent in a Senior level position. He then moved "inro the f�cld" where he has been working ever smce. His diverse field expenence r�cludes materialz testing, mnstruction estimating, land surveying, and � ronstruction inspection. Rich knows the City of Ukiah, the technicalities I �'� ' of constructing intersection improvements, and federal aid conshuction requiremenu. Not only has Rich recenNy completed the three roadway/ intersection improvement projects described below, but he calls the I '� ' Lducation Ciry of Ukiah "home" and regularly uses the improvements which he II Mendocino College has helped to build. Additionally, Rich is certified as a Land Surveyor-In- Training and can provide services sud�as topographic mapping, legal . University of Califomla descrlptions, right-of-way determination, and mnstructlon staking when � Ex[enslon (ITS)� required. �utoCAD Training c�,itrans 5eminars Related Project Experience ' Rcsdent Perkins Street and Orchard Street Intersection Improvements, City " � �nqineers Academy of Ukiah. Rich performed the construdion inspection for improve- �� , �,�� I Construction Field ments to the Perkins Street and Orchard Avenue intersection for the . t Oifice Procedures Ory of Ukiah. The project improved traffic flow and increased safetv 4 - - -'_' _ I W'nting Contract by installing a right tum only lane along Perkins Street for westbour��.�, � �°1�dY�T Change Orders dnvers tuming onto Orchard Avenue. Additional intersection impro�.�. �g+; __ ! Preparation of Contract, ments induded the installation of an ADA accessible pedestrian curi_ arns�� I ' Special Provisions ramp, audible pedestrian crossing signals with push buttons, dearl� � ,�:; ,;;�,Gobbl srreeti demarcated pedes[rian aosswalks, the installatlon of new traffic oak 'vrn�,odeabcork�ane C��rtifications signals and street lighting wlth a state-of-the-art wlreless detect�on /n�ersecno� imp�o�emen�s. �, ' •�and Surveyor in rystem, new curb, gutter, and driveway entranw. I Iraining(LS.I.T) South Dora Street Rehabilitation, City of Ukiah. Performed the . •RSO construction inspection for this federal roadway iinprovement project Radiation Safery Officer located within the City of Ukiah. Roadway improvements were funded �, ' . � Mendocino County by the American Recovery and Reinvestment Act(ARRA)and induded ♦_� ' � 1ct�F� Y{ �. the removal of the existing azphalt structural section along South Dor; �� ° � p Awards Street, the removal and replawment of curb, gutter, and sidewalk, and f`�+:r��^ � •North Coast Public Works exlsting pedestrian ramps, and the installation of a new street structurn � ,��;�� Employee of the Year - section with new striping and pavement markings. Consvuction was �� 7001 County [nqineer erformed In accordance with the Caltrans' Local Assistanw Pro ram F��so�ia�ion o( Cahfornia � 9 t i..;�d t � ,,,�,,�t� which dictates ARRA funding requirements as well as all other Federal o,k �✓�� o�ie�,v<u�. �ano , and State �equi�ement5. Intersecbon-New Precas[ I Bridge. Realignment of Gobbi Street/Oak Manor/Babcock Lane � Intersection, City of Ukiah. Performed the construction inspection b:�� I � this mtersection improvement project located wrthin the City ot Ukial� � , , ',� I intersection improvements induded the alignment of Oak Manor Driv� y � �� ;� evith Babmck Lane to create a standard four way, 90 degree intersec� `� -�� ' � �^u Ji� �'� ' uon, the construction of new sidewalks with ADA mmpliant pedestna� I curb ramps, and [he installation of two new precast conuete bridges with an asphalt concrete overlay, and new striping and signage. American Recovery and Reinvestment Act(ARRA)Collector �I ' SVeet Rehabilitation, City of Clearlake. Performed the construcnon ory of u,t�ar��obw srreeu inspection for this federally funded roadway improvement pro�ect which Oak naanorieabcock �ane Intersection-Asphal[ involved two local CiTy roads-Bums Valley Road and Austin Dnve. Concrete Ove�lay. ' �he project imolved [he excavation and removal of the existing asphalt suriaw and base course, the placement of new asphalt pavement and I minor underground utiliTy repair , ' . . .. . . . . i„ �I , � , sr�- •- �._•�*� -:� � i ,_ .-� _a i �ZY i ��' .. . .,i . � , �� 1. � I Hourly Rates Attochment # �1 D �� , (Effective January 2012) �i Principal $185 � Project Manager $135-$185 � Project Engineer $125-$160 � Landscape Architect $125 Staff Engineer $120-$150 Suroey Crew $180-$215 Professional Land Surveyor $135 Construction Manager $105-$125 Construction Inspector $105-$120 � Field Personnel $95 CAD Technician $95-5135 Administration/Word Processing $65-$75 Use of C__o�any-Owned Equipment and S�e_cialized Su lies I The cost of using company-owned equipment and specialized supplies is induded in the hourly rates billed to our projects. These costs have either already been incurred as the cost of equipment purchases necessary for us to efficiently perform our ' tasks or represent a minor incidental cost that we feel should be considered as induded in the preparation of professional documents. i Miscellaneous Extemal Ex�enditures � Miscellaneous external expenditures, wch as those costs associated with subconsultants, blueprints, and reproduction of originals will be billed at the adual cost. Mileage will be billed at $0.50 per mile. Travel time and per diem will NOT be charged tor Inspection assignments. Mileage is induded in our vehide rate. I I Construction Inspection and Construction Manac�ement Vehicle Rates Hourly Rate (up to 8 hours) $10.00/hour Daily Rate (8 or more hours) $75 - $100/day I I i ., . _ a I I �� October 25, 2012 Ms. Liz Ellis Green Valley Consulting Engineers 335 TESCONI CIR SANTA ROSA CA 95401-46 1 7 � RE: Agreement for Professional Consulting Services (Construction Management and Inspection Services for Gobbi and State, Street and Utilities Improvement Project, Spec. No. 11-10) Dear Ms. Ellis: Enclosed please find a fully executed original of the subject agreement for your file. Thank you for your assistance with this project. Please do not hesitate to contact me at (707) 463-6296 if you have further questions. Sincerely, . V ��'� ��, Richard J. Seanor ' Deputy Director of Public Works �� enc. cc Linda Brown, City Clerk w/duplicate original � file � i 300 SEMINARYAVENUE UKIAH, CA95482-5400 � Phone#707/463-6200 FaxtR 707/463-6204 Web Address: www.cityofukiah.com