HomeMy WebLinkAboutEnvironmental Science Associates (ESA) 06-28-12, CC o�a8i� '
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AGREEMENT FOR PROFESSIONAL SERVICES
PREPARATION OF A GREENHOUSE GAS EMISSIONS INVENTORY
AND
CLIMATE ACTION PLAN
This agreement shall be considered a contract, and is entered into this day of
,' , , - 2012, by and between the CITY OF UKIAH, a general law municipal corporation, hereinafter
I referred to as "CITY" and Environmental Science Associates (ESA), a California Corporation,
hereinafter referred to as the "CONSULTANT."
PREMISES I
The purpose of this agreement is the preparation and completion by CONSULTANT of a
Greenhouse Gas Emissions Inventory and Climate Action Plan for the City of Ukiah. The scope of
work is more particularly described in the Exhibit "A", attached to this agreement.
The Greenhouse Gas Emissions Inventory and Climate Action Plan prepared by the
CONSULTANT shall be prepared in such form and with such content to be consistent with the
approved Scope of Work.
� CITY may retain independent contractor to perform special services for CITY or any I
department thereof.
CONSULTANT is willing and able to perform duties and render services in preparation and
completion of the Greenhouse Gas Emissions Inventory and Climate Action Plan. This work has
been determined to be required by the City Council to be necessary for the welfare of residents of
the CITY. '
CITY believes the provision of these services to the residents is in their best interests, and I
CONSULTANT agrees to perform such duties and render such services as outlined below:
AGREEMENT
CITY and CONSULTANT agree as follows:
ARTICLE 1
SERVICES OF CONSULTANT
1.01 CONSULTANT shall provide those technical, expert, and professional Greenhouse
Gas Emissions Inventory and Climate Action Plan services as described in Exhibit
"A," which consists of the scope of services, dated February 22, 2011, which is
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attached hereto as Exhibit"A"and incor orated herein. CONSULTANT shall rovide
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such services within the time limits described below.
1.02 The absence, omission, or failure to include in this agreement items which are
considered to be a part of normal procedure for a study of this type or which involve
professional judgement, shall not be used as a basis for submission of inadequate
work or incomplete performance.
1.03 CITY relies upon the professional ability and stated experience of CONSULTANT as
a material inducement to entering into this agreement. CONSULTANT understands
the use to which the CITY will put his work product and hereby warrants that all
information contained in the Greenhouse Gas Emissions Inventory and Climate
Action Plan shall be made and prepared in accordance with generally accepted
professional practices.
1.04 CONSULTANT shall bear the cost of reproduction and postage pursuant to the
provisions detailed in the Scope of Work identified as Exhibit "A."
1.05 CONSULTANT shall deliverfive(5) printed copies and five(5)electronic copies(MS
Word/PDF) each of the Administrative Draft Greenhouse Gas Emissions Inventory
and Climate Action Plan on CD in substantial compliance with the timeframe
, indicated in the timeline chart included in Exhibit "A."
CONSULTANT shall deliver five (5) printed hard copies and fifteen (15) electronic
copies (MS Word/PDF)each of the Draft Greenhouse Gas Emissions Inventory and
Climate Action Plan on CD in substantial compliance with the timeframe indicated in
the timeline chart included in Exhibit "A."
CONSULTANT shall deliver five(5)printed hard copies,fifteen(15)electronic copies
(MS Word/PDF)each ofthe Final Greenhouse Gas Emissions Inventory and Climate
Action Plan on CD, and one (1) single-sided print ready copy in substantial
compliance with the timeframe indicated in the timeline chart included in Exhibit"A."
1.06 CONSULTANT shall perform any additional services as may be required due to
significant changes in general scope of the project. Such additional services shall be
paid for by supplemental agreement and shall conform to the rates of payment
specified in Article V below.
ARTICLE II
' SERVICES OF CITY
2.01 CITY shall provide any information as to its requirements for performance of the
Iagreement not already contained in Exhibit "A." ;
2.02 Upon request, CITY shall provide CONSULTANT any information in its possession
or reasonably available to it that consultant may need to perform services underthis
agreement.
ARTICLE III
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TERM OF AGREEMENT
3.01 The term of this agreement shall commence on the effective date and shall terminate
when the CITY has formally accepted and adopted the Greenhouse Gas Emissions
Inventory and Climate Action Plan.
This agreement may be e�ctended on its same terms and conditions upon written
agreement between the City Director of Planning and Community Development and
CONSULTANT.
3.02 The execution of this agreement by the CITY shall constitute the CONSULTANT'S
authority to proceed immediately with the performance of the work described by
Exhibit "A."
3.03 All work by CONSULTANT shall be completed pursuant to Exhibit"A"and paragraph
1.05 above in a reasonable timeframe according to the timeline contained in Exhibit
"A." CONSULTANT shall not be held responsible for delays caused by
circumstances beyond its control.
' 3.04 CONSULTANT acknowledges that timely performance of services is an important
element of this agreement and will perform services in a timely manner as provided
in paragraph 1.05 above and Exhibit "A.", and consistent with sound professional
practices.
3.05 If CITY requests significant modifications or changes in the scope of this project the
time of performance shall be adjusted appropriately. The number of days of said
extension shall be the final decision of CITY.
ARTICLE N
I COST OF SERVICES
4.01 CONSULTANT has been selected by the CITY to provide services described in I
Exhibit "A," attached hereto and incorporated herein by reference, for which
compensation shall not exceed $ 99.601.00
4.02 Cost overruns or failure to perform within the maximum compensation ceiling
established in 4.01 above shall not relieve CONSULTANT of responsibilityto provide
those services specified in Exhibit "A", for a total compensation including
reimbursable expenses not to exceed $ 99.601.00. I
4.03 If unanticipated additional work is required and agreed to by both CITY and '
CONSULTANT, CONSULTANT shall submit a supplemental bid proposal for the
additional work, and the City Director of Planning and Community Development shall
have the authority to authorize the additional work.
ARTICLE V
PAYMENT FOR SERVICES
5.01 CITY shall pay CONSULTANT for work required for satisfactory completion of this ;
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agreement in amount to be determined in accordance with the method described in
paragraph 5.02 below.
5.02 Payment scheduling: Total payment not to exceed $99 601.00. Fees for
professional services as outlined herein shall be paid on a time and materials basis.
A detailed explanation of services and associated fees shall be listed on each
invoice submitted by CONSULTANT.
5.03 Payment to CONSULTANT shall be based on an itemized invoice submitted monthly
by CONSULTANT.
5.04 Payments will be made by CITY within forty five (45) days of receipt of invoice from
CONSULTANT.
ARTICLE VI
PROJECT INSPECTION AND ACCOUNTING RECORDS
6.01 Duly authorized representatives of the CITY shall have right of access to the
CONSULTANT'S files and records relating to the project included in the agreement
and may review the work at appropriate stages during performance of the work.
6.02 CONSULTANT must maintain accounting records and other evidence pertaining to
costs incurred, which records and documents shall be kept available at the
CONSULTANT'S California office during the contract period and thereafterforthree
� (3) years from the date of final payment.
ARTICLE VII
DISPOSITION OF FINAL REPORTS
7.01 All documents and associated materials and backup data as required by this
agreement shall be and shall remain the sole property of CITY.
7.02 CONSULTANT'S attention is directed to the required notice under Government ''
Code Section 7550, which states in part that "any documents or written reports �
prepared as a requirement of this contract shall contain, in a separate section I
preceding the main body of the document, the number and dollar amounts of all
' contracts and subcontracts relating to the preparation of those documents or reports I
, if the total cost for work by non-employees of the public agency exceeds$5,000.00." I
ARTICLE VIII I
TERMINATION OF AGREEMENT
8.01 At any time CITY may suspend indefinitely or abandon the project, or any part �I
thereof, and may require CONSULTANT to suspend the performance ofthe service.
In the event the CITY abandons or suspends the project, CONSULTANT shall I
receive compensation for services rendered to date of abandonment and
suspension in accordance with the provisions of Sections 5.01, 5.02, and 5.03
herein.
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8.02 It is understood and agreed that should CITY determine that any part of the work
involved in the program is to be suspended indefinitely, abandoned, or canceled,
said agreement shall be amended accordingly. Such abandonment or cancellation
of a portion of the program shall in no way void or invalidate this agreement as it
applies to any remaining portion of the project.
, 8.03 If, in the opinion of the CITY, the CONSULTANT fails to perform or provide prompt,
efficient, and thorough service, or if CONSULTANT fails to complete the work within
the time limits provided, CITY shall have the right to give notice in writing to
CONSULTANT of its intention to terminate this agreement. The notice shall be
delivered to CONSULTANT at least seven (7) days prior to the date of termination
specified in the notice. Upon such termination, CITY shall have the right to take
CONSULTANT'S studies and reports insofar as they are complete and acceptable to
CITY, and pay CONSULTANT for his performance rendered, in accordance with
Sections 5.01, 5.02, and 5.03 herein, prior to the delivery of the notice of intent to
, terminate, less the amount of damages, general or consequential, which CITY may
sustain as a result of CONSULTANT'S failure to satisfactorily perform his obligations
under this agreement.
ARTICLE IX
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
9.01 HOLD HARMLESS: The CONSULTANT shall indemnify and hold harmless the
CITY, its agents, officers, and employees against and from any and all claims,
lawsuits, actions, liability, damages, losses, expenses, and costs (including but not
limited to attorney's fees), brought for, or on account of, injuries to or death of any
person or persons including employees of the CONSULTANT, or injuries to or
destruction of property, arising out of, or resulting from, the performance of the work
described herein, provided that any such claim, lawsuit, action, liability, damage,
loss, expense, or cost is caused in whole or in part by any negligent or intentional
wrongful act or omission of the CONSULTANT, any subcontractor, anyone directly or
indirectly employed by any of them, or anyforwhose acts any ofthem may be liable.
CONSULTANT shall have no dutyto indemnify or defend CITY underthis paragraph
if to the extent the damage or injury is caused by the active and or sole negligence or
willfully wrongful act or omission of CITY or its officers or employees. CITY agrees to
timely notify CONSULTANT of any such claim and to cooperate with
CONS1 ULTANT to allow CONSULTANT to defend such a claim.
ARTICLE X
, INSURANCE
10.01 CONSULTANT, at its expense, shall secure and maintain at all times during the
entire period of performance of this agreement, insurance as set forth in Exhibit"g"
attached hereto, and incorporated herein by reference.
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ARTICLE XI
GENERAL COMPLIANCE WITH LAWS
11.01 It is understood and agreed that the CONSULTANT will complywith all federal, state
and local laws and ordinances as may be applicable to the performance of work
under this agreement.
17.02 CONSULTANT shall secure a Citv of Ukiah Business License prior to commencing
work.
ARTICLE XIII
NONDISCRIMINATION
12.01 CONSULTANT certifies that it is in compliance with the Equal Employment
Opportunity Requirement of Executive Order 11246, as amended by Executive Order ��
11375, Title VII of the Civil Rights Act of 1964, the California Fair Employment I
Practices Act, and any other Federal or State laws pertaining to equal employment
' opportunity and that it will not discriminate against any employee or applicant for
employment on the basis of race, color, religion, handicap, age sex, national origin, '
or ancestry, in matters pertaining to recruitment, hiring, training, upgrading,transfer,
compensation, or termination. I
12A2 In the event of the CONSULTANT'S noncompliance with the nondiscrimination '
provisions of this agreement,the CITY shall impose such contact sanctions as it may
determine to be appropriate including, but not limited to:
a. Withholding of payments to the CONSULTANT under the agreement until
the CONSULTANT complies, and/or I
b. Cancellation, termination, or suspension of the Agreement in whole or in '
part.
ARTICLE XIV
INDEPENDENT CONSULTANT
13.01 The CONSULTANT, in accordance with its status as an independent contractor,
covenants and agrees that it will conduct itself consistent with such status,that it will
neither hold itself out as nor claim to be an officer or employee of the CITY by reason '
hereof, and that it will not by reason hereof, make any claim, demand, or application
to or for any right or privilege applicable to an officer or employee of the CITY
including, but not limited to, worker's compensation coverage, unemployment
benefits, and retirement membership or credit.
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ARTICLE XV
SUCCESSOR AND ASSIGNMENTS �
14.01 The CITY and the CONSULTANT each binds itself, its partners, successors, and
executors, administrators, and assigns to the other party to this agreement, and to
the partners, successors, executors, administrators, and assigns to such party in
respect to all covenants of this agreement.
14.02 Except as stated above, neither the CITY nor the CONSULTANT shall assign,
sublet, or transfer his interest in this agreement without the written consent of the
other, however, the CONSULTANT reserves the right to assign the proceeds due
under this agreement to any bank or person.
14.03 In the case of death of one or more members of the firm of the CONSULTANT, the
surviving member or members shall complete the professional services covered by
this agreement.
ARTICLE XVI
EXTENT OF AGREEMENT
15.01 This agreement shall consist of this agreement, the Scope of Work/Services, dated
March 22, 2012, identified as Exhibit "A", as attached hereto and incorporated
herein, and the insurance requirements set forth in the attached Exhibit "B."
15.02 This agreement constitutes the whole agreement between the CITY and
CONSULTANT and any other representations oragreements are superseded bythe
terms of this agreement.
ARTICLE XVII
PARAGRAPH HEADINGS
16.01 The paragraph headings contained herein are for convenience and reference only
and are not intended to define or limit the scope of this contract.
ARTICLE XVIII
NOTICE
17.01 Whenever a notice to a party is required by this agreement, it shall be deemed given
when deposited with proper address and postage in the U.S. mail or when personally
delivered as follows:
CITY: City of Ukiah CONSULTANT/
Civic Center CONTRACTOR: Environmental Science
300 Seminary Drive Associates (ESA)
Ukiah, California 95482 2600 Capital Avenue, suite 200
ATTN: Charley Stump, Director Sacramento, CA 95816
Planning and Community Development ATTN: Brian Grattidge,
Senior Managing Associate
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ARTICLE XIX
DUPLICATE ORIGINALS
18.01 This agreement may be executed in one or more duplicate originals bearing the
original signature of both parties and when so executed and such duplicate original
shall be admissible as proof of the existence and terms of the agreement between
the parties.
ARTICLE XX
FORUM SELECTION
19.01 CONSULTANT and CITY stipulate and agree that any litigation relating to the
enforcement or interpretation of the agreement, arising out of CONSULTANT's
performance or relating in any way to the work shall be brought in Mendocino County
and that venue will lie in Mendocino County.
CONSULTANT hereby waives any right it might otherwise have to seek a change of
venue based on its status as an out of County Corporation, or on any other basis.
IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to
execute this agreement in duplicate the day and year first above written.
CITY OF UKIAH
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Jane Chambers, City Manager Date
CONSULTANT/CONTRACTOR
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APPROVED AS TO FORM:
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Cit�iah
Exhibit "A"
Scope of Work/Services
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SECTION 1
Approach to the Project I
General Approach �
The ESA Team's overall approach to preparing the City of Ukiah(City)Climate I
Action Plan (CAP)will be to work cooperatively with City staff and decision
makers to develop a plan that is responsive to and reflective of the City and
its inhabitants and busioesses: to be effective,the CAP must reflect the City's
unique setting and community. Many of Ukiah's characteristics are emblematic I
of the small communities in Northern Califomia's wine producing region and i
Mendocino County,where economies are centered on agriculture and tourism, �
and where the community is generally supportive of environmental qualiry.
We understand that the Ciry is committed to leading by example in addressing
climate change by has been proactive in reductions greenhouse aas (GHG)
emissions associated with its operations. The City now desires to develop a
strategic CAP that will guide future reductions of GHG emissions across the
community and enable the Ciry to accommodate growth in a manner that is
consistent with the goals of AB 32 and SB 375.
The City,through its General Plan, envisions its fumre growth occurring as
within the urban area, to preserve agricultural and open space resources, and
to enhance Downtown Ukiah. The Housing Element provides a renewed
emphasis on mixed use and higher density infill development. Residential
infill opportunities in commercia] areas may support efforts to reduce vehicle
miles h�avelled (VMT). As the City's electricity supply is largely comprised
of low-carbon sources (renewable generation and hydroelectric plants supply
approximately 80% of the City's supply), opportunities for lowering �i
commimity-wide GHG emissions will need to emphasize reducing VMT and
improving energy efficiency of existing buildings and new constructiou.
Ciiy of Ukiah—G�eenhouse Gas Emissions Invenrory antl Climate Action Plan �-'� II
1.Approach to the Project
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ESA will use its extensive knowledge of local community �lanning, GI iG �
ener9y enic�ency et�orts may emissions reductions strategies,the CEQA process, and CEQA-related guidance �
include�esidential�etrolit �I
on GIIG emissions and climate change mitigation to inform how the CAP is
programs(consistent with '
nousinq qoais), improvements developed and written. This includes anticipating how an adopted CAP wil]
to existing and proposed be used to streamline the environmental review process for future projects I
commerc�a�deveiopment that are consistent with CAP policies azid programs. CEOA Guidelines state I
manaqemenr ot the urdan Foresr �hat projects consistent with a"qualified climate action plad'that includes
�ro reduce hear is�and eNecrs feasible measures to reduce GHG emissions (consistent with AB 32 goals or
and associated energy
demand), andwate�efficrency Executive Order S-03-OS targets) may be considered less tha� signifcant In
rne team of eSA and Fenr& conjunction with specifics cal led for in the Request for Proposals(RFP), this �
aeers nas couaeorated�o definition of a qualified climate action plan, as stated in CEQA Guidelines �
provrde e�ecrive caP §7 51835(b)(1), will be used as guidance for development of the CAP. ��
documentation underthe most
demanding otcrrcumstances. Ow approach to developivg and recommending GHG reduction measures I
including preparation of a I
comprehensive CAP fo�the City µ'>» emphasize cost effectiveness and ease of implementation. We wil I help �,
otweasanron ro resoive the Ciry prioritize measures through analysis of existing City programs and
�rtiqation success�uuy brou9nt infrastructure, projected budgets and staffing, and other City resources, and
�onh by rne caiitornia attomey H,e will identify outside resources such as energy efficiency grants that could
General ESA was selecled to .
assist fhe Ciry to prepare a CAP cover lifecycle costs for certain measures. Our approach to quantifying I
as part ofa setflement baseline einissions (City and community GHG inventories), emissions ..
aqreement berwee�the projections, and reduction measures will emphasize fiill documentation of I
atromey�enera�and tne crry. methods a�d assumptions. We will also identify important co-benefits of
individual measures, where applicable, and describc how the measures would
integrate with the Ciry's General Plan.
The following sections describe our approach to project initiation and
individual Tasks as outlined in the RFP.
Project Initiation
The F,SA teain will attend a mecting with City staffto introduce the LSA
team, establish cominunicatio� protocols, discuss the work plan, and ensure
that each team member has a clear understanding of scope, scl�edule, and
budget. We will also identify key data needs, data sources avd providers, and
City staff par[icipation in the project.
'�-7 Clty of Ul<iah-Greenhouse Gas Ernlsslons Invenrory and Cllmete AcUOn Plen
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',, 1.Appmach to the Projecl Ili
Tasks '�
The ESA Team has extensive
experience developing energy
usebaselinesand6HG Task 1: Develop Community-wide and City Baseline GHG
inventorieslorbothlocal inventories, projected GHG emissions, and GHG
govemmentsandcommunities Reduction Targets
We are conversant v�ith all
majorGHGaccounting BaselineGHGlnventories
protocols and methodologies,
inc�ud�ng�ocai covernmenr ESA will prepare baseline GHG emissions inventories for city operations and
Operations Profocol(LGOP) for the canmunity, using widely-adopted accounting protocols and '
andlCLEI, andourteam Inethodologies developed by International Coalition ofLocal Environmen[al
inCludes accredi[ed inventory
verifiers under CARB'sAB 32 Initiatives ICLEI, The Climate Registry, California Air Resources f3oard
reponin9 ruie (CARB), and the Statewide Enargy Efficiency Collaborative (SEEC). ESA �
recommends a jurisdictional control approach that focuses on emission sources I
that the City I�as direct or indirect jurisdictional control over through City i
policies, ordinances and/or activities because these are the emissions that the
City is capable of influencing. Thus an important early task will be determining
the arganizational and physical boundaries for the GHG inventories. For the
community GHG inventory, this inlcudes delineating a consistent planning
boundary for the baseline year and for future projections.
For the City o�erations inventory, ESA will use the LGOP to quantify emissions
from sources under the direct control oFthe city, including but not necessarily
limited to:
� City owned or operated buildings, streetlights
Buildings and other facilities
� Streetlights and traffic signals
Water delivery facilities
Ukiah Regional Airport facilities
, Vehicle fleets
_ Power generation facilities �
Solid waste generated by local government operations I
Waste-in-place at the City-owned Ukiah landfill
, City-owned wastewater treatment facility
City employee commuting and business travel
Other process and fugitive emissions
Cfty oiJY,iah—Greenhouse Gas bnissions lnventory'antl Clima:e Ac6on Plcr, �-3
1.Approach io Ne Project
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For the community-wide inventory, ESA will quantiiy emissions associated
with the following sources located within the City's jurisdictional boundary: �
Electricity and natural gas used by the city's residential,commeroial,and
industrial sectors
On-road transportation sources
Off-road transportation sources
Stationary sources(large industrial boilers, local power generatiou, etcJ
Waste generation and disposal
� Water Consumption
� Agricultura] equipment and proccsses
ESA anticipates that thc baseline year for the inventories will be 2010, since
that is the most recent year for which complete energy data and other needed
data likely to be available; in addition,the Mendocino County travel model
(which will be used to escimate transportation-relaYed emissions)was developed
and calibrated to year 2010 conditions. However, the year selected as baseline
will depend on data availability, consistency with other inventory efforCS in
the Com�ty, and discussions with the City. AB 32 directs the state to rcduce
state-wide GHG emissions to 1990 Ievels by 2020, while Gxecutive Order S
21-09 sets a long-term goal of 80 percent emissions reduc[ion below 1990
levels by the year 2050. However, an accurate assessment of GHG emissions
in 1990 is oftei� elusive due to gaps in data availability and quality, and in
lieu of such data, the CARB recommends that local govemments establish
use a more recent year for their baseline;for which high quality data is available
and set a reduction target against that baseline that parallels the statewide
emissions reduction target. For the statc, CARB has determined that the 1990
emissions level is equivalent to a 15 percent reduction below 2005 levels. Thus,
2005 is a common baseline}�ear used in many climate action plaus, but since i
7 years has already passed since then, it is appropriate to use a more recent
year as baseline.
Assuming 2005 is selected as the GHG 6iventory Baseline, ESA reconunends I
simultaneously updating the community-wide GHG Inventory to a morc recent
date for which good quality data is available(e.g., 2010). l he updaled inventory
would provide the City with valuable trend information and a means for �
evaluating the effectiveness of any cominunity programs and strategies
implemented between 2005 and the revision year.
The inventory development process will help us rank emissions sources I
according to their relative contribution and identify their relative signiGcance
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�_d nti'�/���"zh-_r..?Pnr,��,�a G?s 6nissinn.s InvPnlory a�d Clim�te ar,�ion Plan �i
I.,, i.Approach[o the Project I
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m an overall emissions reduction strategy. As the basis Yor quant�fymg
transportation emissions Fehr& Peers will develop estimates of VMT.
Projected GHG Emissions
Consistency with AB 32 requires projecting future community-wide GHG
emissions out to the year 2020. ESA will project emissions based on realistic
projections of population gowth,economic growth,and expansion of emissions I
sources within the inventory's organizational boundary. ESA will develop
realistic emissions growth projections based on the best publically-available
information and data, including land use growth rate projections in the City's
General Plan and Department of Finance estimates. Projections will incorporate
the expected impacts of foreseeable regional,state,and federal actions,including
the Pavley vehicle standards,the State's Renewable Energy Portfolio standards,
Califomia Energy Efficiency Standards (Title 24), and the early action GHG
reducYion measures (e.g., low carbon fuel standard) in the AB 32 Scoping
Plan, developed by CARB and the Climate Action Team (CAT). Teaming
member Fehr& Peers will model VMT for 2020 and either 2030 or 203�
(see below) using the local travel model. The 2020 and 2030/2035 model
runs will represent anticipated development in the City through those years.
Emissions Reduction Targets
As stated above, CARB recommends that local governments target their
2020 emissions at I S% below"currenY' levels (2005), a percentage that
parallels the statewide 2020 coimnitment. ESA assumes that the CARB
recommendation will be salisfactory but we will examine the unique
characteristics of Ukiah (e.g., emissions contribution from agriculture,
wastewater treatment and special facilities) to determine if an altemative
approach to quantifying the statewide eommihnent and setting the reduction
target is appropriate.
Energy-Related Emissions I�
The F,SA Team will gather energy consumption data for Ukiah from the agencies
� and utilities serving the community, including Ukiah's municipally owned
electric power utility and PG&E (natural gas utility)Current emissions factors
for electricity, nahiral gas and other fossil fiicls will be utilized, in accordance
with commonly accepted protocols. i
Transporfation Emissions
On-road vehicle emissions will be calculated using CARB's Cmission I�actors
(EMFAC)model, based on VMT data generated by Fehr&Peers(see f'ollowing
para�apl�s);Emissions froin of'f-road sources will be estimated usu�e infonnation
City o!UMah—Gree^.house Gas Emissions Inven!ory 2r!C Clime!e P�cticn Plzn �-5 I
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1.Approach to the Project �.
provided by the Mendocino County Air Qualiry Management District
(MCAQMD) and CARB's Off-Road emissions model.
ESA recommends the use of a travel mode] (in particular, the Mendocino
Famirariry witn rne�oca� Coimty travel �nodel) to prepare the V MT estiinates. The Mendocino County
economic and poircy havel model was developed and ealibrated to year 2010 conditions,and contains
environment, as well as
�amiriarity witn rransportat�on �'elatively recent information about current and anticipated fuwre land use
conditions and servrce patterns in thc City and throughout the County. City staffwere heavily involved
avai�abi�iry. is essentia�ro in developing the land use inputs for the model, and particular care was taken
making sure that the resulfing to ensure the accuracy of the current information and the reasonableness of
pian nas an optimai chance ot the future forecasts. The model is a good resource for evaluating the travel
success. Our approach
combines rne mosr robust effects of currevl and cnvisioned land use patterns, and is sensitive to land
measurement tools based on use factors such as jobs-housing balance.
statewide and national research
wi[h a deep understanding of Discussions between ESA, Fehr& Peers and City staff will inform how V MT '
ioca�conditions ro ensure tnat �nodeling will proceed, including forecasting tool selection, accounting rules
fhe City's CAP is bofh realistic
and eNective �e.g., assumptions about residential and employment trips), data needs, and
which traffic analysis zones should be included. [n addition to esti�nating
VMT for the base year(2010)and projecting VMT out to 2020(to Ue consistent
with the AB 32 target year), a more distant horizon year for GHG analysis
will be decided upon. 7'he Mendoci�io County trave] model currenUy extends
to the year 2030; exYrapolation ol'those results to the year 2035 can be
accomplished i�f Yhe City wishcs to use 2035 as the CAP horizon year.
The Mendocino County travel model is consistent with the 'brigin-destination"
method recommended by CARB's Regional Targets Advisory Conunittee
(RTAC). VMT attributable to Ukiah will include ]00% of vehicle trips l�aving
origins and destinatio��s within the city o�f Ukiah, and 50% of vehicle trips
with an origin or destination within Ul<iah but ending or originating elsewhere.
The method for calculating VMT will account for the actual speed of travel
(including periods of congestion when travel occurs at less than the postod
speed IimiY), sinec VMT occurring at different speeds has differenl GfIG
emissions effects. In addition, the method accounts for the total length of the
trips that have one end in Ukiah and the otlier end elsewliere, in order to !
more accuraYely eslimate the total VMT associated with that travel.
I
Solid Waste Sector Emissions I
Community solid waste generation and waste characterization data will bc
obtained from CalRecycle, [he state agency that maintains databascs of local
waste flows and waste stream profiles. Waste emissions for the baseline and
update year will be estimatecl using EPA's Landfill Gas Emissions Model
(LANDGF.M) software. �
�-(� GI(y nfUhiah—6reenhouse Ges Emisslons Invenfory eotl Cl/mate Hctlon Plan �
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� ��., 1.Approach to the Project �I
I
Wafer and Wastewater Emissions
The City provides water service to approximately 5,800 connections. Ukiah's
raw water supply is obtained from groundwater, Russian River underflow,
and a water supply contract with the RRFC. GHG emissions associated with
water supply will be captured under the energy-related emissions.
The City also operates a wastewater treatment facility that serves the
community of Ukiah. ESA will coordinating with City staff to quantify GHG
emissions associated with wastewater treatment processes.
Agriculture
Agricultural activities emit GHG einissions through use of off-road equipment,
from ferfilizer application on agriculmra] ]and, and from enteric fermentation ��
by livestock. Agricultural activities, including cropland and grazing land
management, ca� also be a benefit to GHG management, by enhancing carbon
storage (sequestration) in plants and soils, and by preserving existing soil ��
carbon. The ESA Tcam will incorporate �griculture emissions sources into
the community-wide GHG inventory and CAP to the extent that they comc
frorn sources located within ihe plazming boundary. This includes compiling
fertilizer use data for each crop typc grown within the City. A representative
source for deriving this data would be the annual AgriculWral Crop and Livestock
Report published by the County. The average amount of nitrogen fertilizer
used in farming practices will be used to estimate emissions, and such data
will be identified in consultation with the City and the Mendocino County
Deparhnent of Agriculture.
Although agricultural ]and mal<es up a relatively small percentage of land
within the current city boundary, agriculture is a significant industry in the
Ukiah Valley. Quantification of agricultural emissions will be especially I
important if the planning boundary used to develop tl�e conunmiity inventory
goes beyond the current city limits to the City's sphere of influence. '
Municipal Facilities
In addition to City o�ces and fleet vehicles, the Ciry operates an airport,
police and fire departments, a wastewater treatment plant, and a water
treatment plant. With assistance from CiTy staff, ESA will work directly with
the various City departments to develop source lists and collect the necessary
data for quantifying GHG emissions associated with operations.
�
I
CltyciUltlsh-Greenh,ow-sGSSEmissioasL-,ventoryandCllRa.`aActionPlan �� I
1.Approach to the Project
Task 2: Develop Draft Outline for the CAP II
An important early stage task will be to help the City determine the level of
detail needed in the Ukiah CAP. The ESA team has in-depth experience with
analyzing and developing CAPs, and we are experts at assisting communities �
with selecting the most appropriate approach from a wide range of detail and
cost-benefit analysis e�ibited by city and county CAPs throughout California l
and beyond.The ESA team will assist LRciah in developing a CAP that integrates �
with the General Plan and provides a cleaz road map for reducing GHG emissions I
and achieving reduction targets that are consistent with the goals of AB 32 and I
SB 375.
ESA will identify several examples of other CAPs to illustrate the range and
type of analyses and planning that can be delivered. Our analysis of CAP
elements and draft outline will be provided as a memo to the City. We
anticipate that the CAP will include the following elements or sections:
a) Introduction Chapter with purpose, goals and background science and I
explanation of climate change, GHG emissions, and the regulatory �
environment; ��
b) Chapter presenting results of municipal and community-wide GHG I
emission inventories, projections of emissions, and fu[ure reduction
targets;
c) Chapter on GHG emissions reduction measures, including costs and
benefits and providing a roadmap for the City to meet its GHG reduction
goals,
d) Chapter on CAP implementation and monitoring of the reduction
measures and progress towards GHG reduction goals; II
e) Chapter on how the CAP relates to the General Plan and the CEQA
significance of the CAP and associated reduction measures;
fl Chapter on the impacts Ukiah can expect to experience due to projected
' changes in the climate, and what the City can do to begin preparing for
them; I
g) Methodology Appendix describing protocols,modeling assumptions, I
modeling software and emission factors; i
' h) Appendix providing detailed cost-benefit analysis of GHG reduction II
measures; and
i) Appendix providing the results of baseline and future VMT modeling. I
,
Task 3: Identify and Evaluate Draft Emissions Reduction
Measures
The purpose of Uiis task is to identify, develop, and describe potential GHG
emission reduction programs, policies, and measures that are appropriate for
�-$ City o�Ukiah-Greenhouse Gas Emissrons Inventory antl Climate Ac(ion Plan
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` 1.Approach to Ihe Project
I
inclusion in the Ukiah CAP. ESA will address each category of emissions
sectors—residentia] energy, commercial and industrial energy, solid waste,
transportation/land use, and water use—with the appropriate mix of strategic
and tactical measures, as both are necessary. As requested in the RFP, we
will develop two lists of ineasures: one for community-wide actions and onc
for municipal government actions. The measures will include a broad
spectrum of approaches, ranging from focused programs or specific
development projects to broad land use initiatives.
Overall,the key to a successful CAP will be to build upon previous and existing
City initiatives in energy conservation, transportation, solid waste, water
conservation, and other sustainability projects, and to analyze and address I
gaps in the planning and program development that has taken place to date.
ESA will work closely with City staff, and incorporate public input into the
CAP development process to develop a suite of GHG reduction measures that I
address the particular needs of the City and maximize the City's potential for
increased sustainability. We will draw on tools, ideas and experience from
many sources, including ICLEI, the US Conference of Mayors Bcst Practiccs
for Climate Protection, CoolCalifornia.org, and our experience developing
CAPs for local governments in California and beyond. We will also draw i
from best practices put forth in exemplary CAPs in similar rural communities
with an agricultural focus such as Oakdale, Ox�ard, and Delano (where we
are currently devcloping CAPs). For the communiry measures we will consider �
programs and policies that are both wholly within the City of Ukiah and those
that are regional in nature, a��d that would require collaboration with other
jurisdictions and regional organizations. I
From the literature review, City staff direction, and our own consideration of
Ukiah's needs and potentials,we will develop a comprehensive list of programs
and policies for bolh the Ciry and the community. In addition to new measures
that ESA proposes for inclusion in the CAP, the initial lists will incorporate:
AB 32 Scoping Plan measures administered by the State that will reduce
GHG emissions associated with City operations and across the
comm�miry; �
State adaptation measures that will affect the City, as well as the region;
F,xisting City of Ukiah programs that reduce GHG emissions or enhance
the City's ability to reduce emissions, help the City adapt to climate
change impacts, or finance implementation of the measures.
We will then eonduct a comparative evaluation to develop a list of ineasures
best-suited for Ukiah that address each major emissions source and cstimate
the emissions reductions that could result from eacl� one being implemented
City of UWah-Gleenbouse Gae Emissions Inver,rory and Cllmcte Actlon Plcn �-9
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1.Approach to the Project
in Ukiah. The analysis will rely on available data and research, and previous
experience,to quantify the effects of these measures. ESA will prioritize the
list of potential reduction measures based upon the ability to achieve the greatest
reductions of emissions and benefit to the City and the community at least
cost. As such, reduction strategies that will save the City and the community
money, create jobs, and provide co-benefits will be given the highesl priority.
We will prepare a comprehensive high-level matrix of ineasures,and tables
and figures as appropriate, that will facilitate comparison of mcasures and
help to identify synergies between strategies. 1'his will allow us, in consultation
with City stafF, to come to logical conclusions regarding selection of options
to bring forward for adoption, and to prioritize measures as high-, mediwn- or
low-priority based on cost and effectiveoess. This will also facilitate effective
coimnunication of proposed strategies to the public and other stakeholders.
The followi�g sections describe in detail how the major categories of emissions-
reduction strategies will be approached.
Transportation & Land Use
The ESA team will review existing City policies and actions directly and I
indirectly addressing VMT and GHG reductions, and will identify gaps in the
policy structure related to VMT reduction measures that affect GHG emissions. I
Following completion of the gap analysis,the ESA team will provide the City
with a list of potential additional policies and actions that could be undertaken I
by the City or other agencies to reduce VMT in Ukiah. We anticipate that
effective communiry strategies will fall into several broad categories including:
Land use strategies (such as increased mixed-use, pedestrian scale
design, improved connectivity);
Improved jobs/housing balance;
Expansion, improvement or promotion of transit and rideshare programs;
Expansion or provision of bicycle/pedestrian facilities;
Measures to affect the private vehicle fleet mix;
Changes in parking policies;
Measures to encom age transit and carpooling; and I
Promotion of low-carbon transportation technologies (e.g., electric
vehicle infrastructure). I
To evaluatc the impacts of jobs/housing balance and other land use strategies
on VMT, Fehx& Pecrs will conduct additional travel demand model runs
that would reflect clianges such as:
1-9 0 Cityei Uloah—G2enhnVae Gas krn6celons Inven�ory and CGmete AoNnn Plan
�. 1.Approach to Ihe�roject
Adding land uses of different types in select locations; II
Providing additional densiTy by converting some single-family housing
to multi-family housing; and
Modifying the proportional share of jobs and housing in specific areas of
the City.
The model inputs would be developed by Fehr& Peers, with direction from
ESA and the City staf£ The scope assumes up to two strategy scenarios will
be evaluated with new model runs.
It is likely that many of the recommended strategies may not be able ro be
fully reflected in a travel model. Therefore,quantificatiou of these strategies
will be conducted using off-model tools and factors. A major report utilized
for the quantification efforts will be the Quant�ingGreenhouse Gas A�li(igalion
Measzeres report recently published by the Califomia Air Pollution Control
Officers Association (CAPCOA). Fehr& Peers conducted an extensive
literature review far the transportation related strategies addressed in that
report to provide accurate and reliable quantification methods to be used
throughout Califomia. The methodologies and calculations described in the
report wil] be applied to the strategies identified for the Ciry. The calculations
will be additionally refined to provide more accuracy based on the context of
the strategy and environment.
Energy Efficiency and Green Building
Energy effciency measures include reduction strategies related to energy
conservation and building energy efficiency. ESA will assess the cost-
effectiveness of different programs and approaches to promoting energy
conservation in the communiTy. We will include a list of standard measures
designed to reduce GHG emissions from residential, commercial, industrial
and public facility deve]opment projects, so that City staffcan effectively
conduct environmental review(as related to GHG impacts) of futurc
development projects.
I
Ci;yc`LBia::--GreenLOUSeGas6-�issrcnsh;va-:cryar,CQims;zACtim�Ple�; �-�� ,
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1.Approach to the Project
Ukial�experiences hot summers, and it is likely that oppoi7unities eaist to �I
esa recenrry ne�Ped tne ciry o� �mprove the efficiency of air conditioning and refrigeration systems. In
Pleasanton develop a CAP fhat particular, reducing urban heat islands through increased tree planting can be I
emphasizes programs for
energy eNiciency and an effective energy saving strategy, while also providing the co-benetits of
conservation in tne communrry sequeslering carbon and protecting wildlife l�abitat.
Through a dedicated project
vdeb site and a series ofpu6lic ESA will review of energy ef£ciency programs available for low-income
workshops, the CAP has households, residential, commercial, agriculmral, and industrial facilities in
gamered enthusiastic support the Ci ESA will identi a s in current ro ams and fundin o ortunities,
irom the Ciry's businesses and Ty' �g P p � g �P
residents. the Chamberof and will analyze the potential for leveraging cxisting programs and lessons
Commerce,and rne leamed from other local cominunities. ESA will work with the City to develop
environmentai communiry_ the criteria for evaluativg programs and initiatives considered for the energy
sector. The criteria are likely to i�clude cost-effectiveness (for both energy
efficiency and GHG einissions reduction),funding availability, and feasibiliry i�
of implementation.
Sample measures related to improving commuuity energy e�ciency include �
the following�
Green building energy codes that go beyovd 'Citle 24, for residential
and/or commercial buildings;
Maximize participa[ion by residents and businesses in City of Ukiah's
energy conserva[ion programs, including rebates for weatherization and
efficient equipment and appliances;
Coordinate with Ukiah's muvicipally owned electric power utility and
PG&E (natural gas utility)on focused marketing and outreach campaigns
to educate households about the benefits of energy efficiency, available
programs , available energy-efficient appliances to reduce gas and
electricity usage, and available rebates, tax credits, and funding
mechanisms,
Encourage or m�ndate point-of-sale energy retrofits;and i
Establish commercial-sector procurement guidelines instructing that all I
applicablc cquipment be ENERGY STAR rated.
Renewable Energy Strategies I�
Renewablc energy generation and hydroelectric plants already providc
approxima[ely 80% of Ukiah's power. FuRher decarbonization of the energy
supply may be accomplished by increasing small scale residential and commercial
solar phot�ovoltaic(PV)and solar thermal installations throughout the community. '
Solar power is used widely in Mendocino CoLmty, where Ihcre are major
developers/distributors of solar equipment,includ'v�g Advance Power in Calpella
and Real Goods in Hopland. There are also new technologies for solar cooling
1-12 Ci!9 0/Uk!an-Gre?nhou=e Gas Emissions!nventep�zne C!!mz!e 4cr;�n p�an il
. �. 1.Appmach to ihe Projec� ,I
systems,particularly for commercial-scale buildings,that could be effectively
implemented in Ukiah.
ESA will evaluate existing programs and existing solar feasibility studies
completed by local and regional stakeholders, and develop measures that
leverage them. As an example, the City of Pleasanton has been very successful
m this regard, incentivizing the community to inerease solar installations through
local ordinances, streamlined permitting processes, incorporating better
educational resources, aud leveraging of utility programs. ESA will evaluate
the potential for increasing participation in local, state, and federal incentive
programs for increasing renewable energy installations. ESA will analyze the I
lessons learned from other communities, and use regional data to assess the
feasibility and costs of increased installations of solar PV and solar thermal
systems, and other renewable energy opportunities within the CiTy of Ukiah.
Ukiah presents several opportunities for inereasing the production of low-carbon
energy sources. Ukiah is the home of Yokayo Biofuels, a major producer and I
distributor of biodiesel made from used vegetable oil. Additional opportunities
for renewable energy production include geothermal energy and anaerobic
digestion of biological feedstocks including scwage sludge, municipal food
waste,and agricultural processing wastes.
Water Conservation and Water Efficiency
Water conservation is already an important issue to the City, and it is bound I
to become even more critical with climate change and possibly tighter controls I
on stream diversions for protection of salmon. Several CAP strategies will I
focus on water conservation. Although waYer does not directly emit GHGs,
the transport, distribution,and treatment of water and wastewater all involve
significant energy consumption. Therefore, reducing water use within the I
community is a win-win solution for the City by reducing environmental
impacts aloi�g with operational cosls, as we11 as improving the outlook for ihe
communities long-term water security.
In developing water conservation measures for the CAY, ESA will review
and incorporate where appropriate the demand management measures
included in Ukiah's 2010 Urban Water Management Plan. Example
measures related to the strategy of promoting water conservation and
efficiency include, but are not limited to, the following:
_ Water system audits; ��
Increase awareness of rebates and incentives for water efficien[
appliances and fixtw�es, efficient residential landscapes and graywater
systems, and high-efficiency commercial irrigation systems;
Cifyot Ukrah- G:eenhouse Gas Emissions Invoofory antl Cllmate Aolron Plan �-�3 �i
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1.Appmach to the Project I
o Better educational and informational programs available through the City
and other agencies; �I
o Identify and implement more efficient use of water in municipal I
operations, including use of"smart" irrigation systems for City parks and il
landscaping; and
. Conservation pricing.
Waste Reducfion, Recycling, and Composfing
The City abides by AB939 requirements and promotes waste reduction and
recycling by CiTy residents. Solid waste collection and disposal rypically account
for a significant portion of a community's GHG inventory,and an opportunity I
for significant reductions at relatively low cost. ESA will work with City I
staff to develop an overall set of goals and strategies, and to understand the �
constraints and opportunities, for reducing waste and its impact on GHG
emissions. These may include new efforts at source reduction or reducing
construction and demolition waste, in addition to improving commercial and
residential recycling and composting collection programs.
Since the City cunently has its waste hauled a relatively long distance to the I
Potrero Hills landfill,the transport ofthat waste represents a significant carbon I
footprint. Disposing of the waste at a site nearer to the City (e.g.,reopening
the closed Ukiah landfill)could represent significant GHG emissions reduc[ions.
Decreasing the volume of waste sent to landfill is another way to reduce
emissions. The new mandatory commercial recycling requirement could be I
used as a catalyst for local programs to reduce landfilled waste,and for reducing i
the methane generation potential of waste sent to landfill(by targeting particular i
materials).
Agriculture and Open Space I
For this sector, the ESA team wil] ana]yze the opportunities and constraints
for emission reduction as represented by current agriculmral practices in the '
plarming area. Much of the City's General Plan is geared toward preservation I
of agriculture and the agricultural economy, and the Plan includes numerous I
polices to protect farmland and rangeland from conversion to other uses. If '
the planning area includes significant open space and agricultural operations,
the CAP is likely to include policies and measures designed to reduce
agricultural emissions and/or sequester carbon.
Recent and ongoing research enhances our ability to quantify emissions
impacts (both positive and negative) from agricultural, dairy,rangeland, and
fores[management practices. GHG emission factors have been established
for Iivestock, including enteric fermentation rates of inethane emitted by type I
1-14 City o/Ukiah—Greenhouse Gas Emissions Imentory antl Climate Action Plan
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1.A roach to the Pro ect ��
� PP 1 I
of animal, along with methanc and nitrous oxide emissions from manure �
decomposition. Emission factors have also been established f'or different
types of crops, cropping systems; and tillage regimes. Many of these factors
have been developed by UC Davis and CARB. ESA will use the latest research
available to ensure that the emission factors we use in quantifying emission
reduction potential of programs and strategies are based on the most recent
peer reviewed research.
Different crop types also liave different carbon sequestration rates. Most field
crops,for example,sequester carbon during the growing season,only to release
that carbon shortly after harvest. Other crops, such as orchards and vineyards, ,
sequester cazbon over much longer periods and are covsidered to be cazbon sinks.
Many farming practices affect GHG e�uissions. The use of low tillage and/or I
periodic flooding of peat soils can significantly reduce GHG emissions. No
till or low till practices reduce emissions from fuel combustion and from
reduced oxidation of soils. In addition,practices that reduce nitrogen fertilizer
use reduce emissions of nitrous oxide, a powerfiil greenhouse gas.
Adaptation Measures
ESA will incl�de specific measures for increasing the resiliency of Ukiah to
climate change and its effect on the eovironment ai�d public health.In California,
global climate change is expected to result in higher average temperatures,
more severe droughts, heat waves, and winter storms, higher levels of air
pollution, increased risk of catastrophic wildfire, and flooding of coastal and
low-lying areas. A projected decrease in available water supply, resulting
from California's diminishing snowpack and changing precipitation patterns,
also poses a serious challenge for all Californians.
ESA will develop specific recommendations regarding water conservation,
flood protection, and maiiitenance of urban foresYs and wetla��ds. In addition, I
we will explore and make recommendations on programs and policies that I
serve the dual purpose of adaptation and carbon sequestration, such as green I
roofs and tree planting to retaiu water and reduce heat islands. �
Task 4: Public Workshops I
The ESA Team will support the City's efforts by preparing materials and
attending two (2) public workshops designcd to gather input for the Draft
CAP,with one targeted for City residents and one targeted for City businesses.
The ESA Team will assist the city in organizu�g and preparing for the workshops,
designed to share information on climate change, prescnt proposed measures
for reducing communiry GHG emissions, solicit ideas and feedback from the �
CityrofUkioh—C�eenhouss Gas Emiss/ors Inven;ory snd Gllma;e�c6on!`ISn �-�5 I�i
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1.Approach to Ihe Pro�ect
community, and develop consensus on potential actions. ESA will attend,
provide leadership,and facilitate the meetings. ESA will compile feedback
and input collected at the workshops and incorporate it into the Draft CAP as
appropriate.
The workshop content is based on Tasks 1, 2, and 3. We will work with Yhe
ESA is known fordesigning and Ciry [o ensure that the program for each workshop is geared for the target
implementing e(/ective public audience, and captures public input that helps create a realistic CAP that is
involvement programs and
presenting complex concepts ro appropriate for the community of Ukiah.
both the public and decision-
makers wim technicai accuracy This scope of work assumes tliat the City staff will be responsible for
and in a styie rnat is securing a location for, and advertising of, the worksUops.
comprehensible to the
layperson. �
Task 5: Prepare Administrative Draft CAP
Following City review ofthe proposed measures and draft actions, and the
input from the public workshops,ESA will prepare and submit an Administrative
Draft CAP for review and comment by City staf£ 'Che Administrative Draft
CAP will incorporate comments on proposed measures and expand the cost-
benefit analysis where appropriate. The Administrative Draft CAP will include I
updated descriptions of each recommended measure as well as a revised table
of ineasures for easy reference and comparison. Descriptive graphics wil] be
used as necessary to communicate key information, including how the 2020
reduction target is expected to be met over time by the selectcd measures.
A key element of the CAP will be a program for monitoring the effectiveness
of selected programs and policies. The ESA Team will assist the City in
developing quantitative and qualitative performance measures and evaluation
criteria for the CAP . We will develop a monitoring program that identifles
tl�e party responsible for monitaring, effectiveness criteria, and schedule. We
will also include plan-wide effectiveness monitoring such as periodic updates
of the City's GHG inventory, and periodic u�dates to the CAP including
quantifcation of individual program or measure effectiveness.
ESA will provide administrative draft documents electronically (WORD
and/or PDF)to the City for review ai�d comment.
Task 6: Review Administrative Draft Plan with City Staff
ESA will revise the Administrative Draft CAP based on feedback fi om Ciry
Staff, and then prepare the Public Draft CAP for public and City Council
review.
Cir o/Uhiah-Greenhouse Gas Enissions Lmen(u,ry antl Cllmsfe Action Plan �
1-16 r
� �'.� 1.Approach to Ihe Pmject �
ESA will assist the City with circulation of the plan. 1'here are no statutory
requirements for the length of circulation or public notice. ESA recommends
that the plan be circulated in the manner that a major planning document
(such as a specific plan) would be circulated. The length of Yhe review period I
should be coordinated with the review of any documents circulated under
Task 7 (below).
ESA will provide an electronic and a single-sided print-ready copy of the
draft CAP to the City for distribution.
Task 7: CEQA Discussion
The CAP includes measures to reduce both municipal emissioi�s and City-
wide emissions. To the extent that the CAY would commit the City to future
actions which may have a significant efPect upon the environment,the adoption
of the CAP may be considered a project subject to the California Environmental �
Quality Act(CEQA).
ESA will work with City staff to: (1)define the whole of the action;(2) identify
measures with the potentia] to create an adverse effect on the environment
(3) identify actions by other public agencies which may be required to implement
the CAP and would therefore have an interest in the CEQA process; and
(4) identify implementation programs which may require additional CEQA
review in the future. Note tliat the scope of this task would not include the
preparation of analysis or documents other than the Drafr CAP itself.
The Ukiah CAP will be written in a manner that is easily and efficiently
transferable to the General Ylan. We envision that the CAP will be incorporated
into the General Plan by reFerence, ensuring that au action adopting the CAP
is consistent with adopting those elements. To reduce the administrative time
required by the City for CEQA analysis, our CAP analysis will be provide
the uecessary assessment(of General Plan consistency) iliat can Ue used by I
City staff in preparing the CEQA documentation.
Task 8: Workshop Presentation to City Council �
During the public review period of the Draft CAP, ESA will assist with �
presenting the Draft CAP at a City Council meeting. The draft CAP will be
presented in a workshop format, with the intent of receiving input from the i
Council that will shape the Final CAP. Tnformation on previous tasks, and
the selection process far the reduction measures in the Draft CAP will be
discussed. Public comment will also bc received by thc Council.
Ci!y c!Ukiah—Greenhous?_r.as cm;ss;ens Invenfory and C4mzt?AcHOO p�an 1-17
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1.Approach to the Project I
Task 9: Develop Final CAP
At the conclusion of the public comment period,ESA will assemble all written
and oral comments. ESA does not propose to prepare formal responses to
comments, but rather to summarize issues raised in comments and discuss
how these are addressed in the revised(Final)CAP. ESA will revise the
' Draft CAP to incorporate comments and new information, and prepare a
drafr Final CAP. ESA will provide administrative the draft Final CAP
electronically (WORD and/or PDF)to the City for review and comment.
Task 10: Review Final CAP with City Staff
i ESA will revise the drafr Fina] CAP based on feedback from City Staff,and
then prepare the Final CAP for Council approval.ESA will provide an electronic
and a single-sided print-ready copy of the final CAP to the Ciry for distribution.
Task 11: Presentation to City Council �
ESA will prepare the Council presentation and work with City staff to prepare
the staff report and associated resolutions fw Council adoption of the CAP.
ESA will facilitate discussion,answering technical questions,and support
Ciry planners and legal counsel in identifying and defining policy issues
related to adoption and implementation of the CAP.
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1-18 City oi Ukiah—Greenhouse Gas Emissions Invenfory antl Climate Action Plan I
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10 On9oing�.BiweeklyCOn�Calls 2920ay5? TM1U6/21/12 FriS/10113 ' _.._.. _ .. , ..
15 On9oing�.MOnIYRepor� 2J2tlay5? TM1U6�21/12 Fn5110/13 � -- _ - -- _ __ . . . .
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9� Persor��ae� ���t���s°y Rai�� I!
Charges �nii,l be�:�ade ai r?�e cakegoay hourl�rates s°t fottil3 beio.,,�_,",� time spe�:t or�U?oj.ct
i7?2gfl�P1riCI":T,CO�SLIiai�0�7 OT ii7POtiR�S ���ai2�� IO ihB�Ji'O)CCt,SlE��I -oVGCK, r0�701 i pfPpH_2:!Oi7 2uC�
��ViC�i•/�'Cd'c,V�V il1Il:�°`C. :.1i7° SS��i]L 9t7 O'D)�C"!S ID �!t3b2�IDi,� in rIPY95lL:OIIS� unC p�OViCiins°;;�Cl�:
:�Si;ii20C!`J��•A�� UF C�7c ray��j gT fl?E C3i.e03 J a'ffiy?T1ll�117fi�d iJj� !,5. ,
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Executiv= D:rscior $255.00 �
S�nior Direcior II–c��gineer $245.00 .
Senior Di;ecior il $235.00
Sznior Director I–Enc�ine�r $2'15.0�
Senior Direct�r i $215.00
Direcrcr- Engineer $200.00 ��,
Direcior I! $200.00
Direcior 1 $185.00
Senior Managing Associa:e/T�chnical Assoa–Engineer $175.00
Senior Nlanaging Associate/Technical Associaie li �975.00
Senior�Aanac�ing Associat2/i 2cnnical Associaie I �170.00
PAanaginy Associate/Technical Associate –Engineer �160.00
Manac�inc Associat=/Tzchnical?,sscciaie 11 5160.00
Manauing Associate/i°chniccl Associ�is I $150.00
Senio�,4ssociat� II–Enginee� �145.00
Senior,lssocia�e II �135.00
Hydrologisi II $125.00
H/ch�ologisi I $115.D0
Senior,�ssociaie I $'125.00
Flssociaie III .�,110.00
I-lyciroc�rapher �105.00
Senior Adminisirative/Grapnics 3705.00
Associate lE $100.00
?,ssocia�e I $90.00
Environmenial 7ach II $80.00
� Environmcnial Tech I $70.00
Adn�inisiraiive/Grauhics $85.00
Clerical �70.00
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� ����-�. ' L`SIdIPW,q?0'i1SChedNaoiFees �
�= Equipmenr�S�ies
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Genera9Eaa�pme�as —__—`.. _ — - �-.-_ —�._I . _,. _
Nefiicfes ' $ eC` �� $ 780 ,
Lap`,op Compu,ers 50 ?00 �I u 500
LCv?roj�c:oa ?QO 600 I
Ploise Ms�er 50
Eleciroiisher 300 � 1,200 ,
Szmple Pump . 25 I
Su��eying!:ii . 20 ���,
Toial St�icn Se� � 100 400
Fielc Traps �� qp . ,
Digiizl Pl2niseier . � ep �
C2ri2r2slvideolCell Pnonc � 20 . 200
Miscelizn2ous Sr.�ali Equiprnen[ � y �� �
Ctr:'�pu�s�Time(i.e. GIS) i20' ���.
Trimbla.^,PS 75 350 " 900
GiS imagery t� I
GISvVeb{vlaps � �. 20G° �
T2blei GFS ��� 100 G00 � 1,000
Lasar Lev=1 �� 60 ,
G2rm;r GPS or equivaleni '� 25 250
Stiiling Well/Coring°ipe(3 iticY.�el�ninun) ; $3/ft
Hydroio�ic Da*.a Coileciior,YV�iar i:usrer.t�evei and VJave Measuremeni Equlaments�
Cuivert Flow Meier ! $ 25 $ i00 $ 400
Loggir�y Rain Gzge '�, 10 40 125 '
N7ar;n-��AcBimey N2rttl-Nel9 Cur%nt AAef�r , 50 � ?00
Lo9ging Waier Level Logging-SiaiNess Sieel Pressure . 10 40 125
Transducer
Log�ing�P/atsr L.evel-Tiianium Pressur°7rraducer 20 � 80 300
Loogir�g Baromeiric Pra;sure Logger ' 10 AO 125
NI�II Probe ' 20 ' SO �
3otton-�NOUnisU Tripod/Nloorinc ._ _ 50 200 900
NI'3i2C�!12ilIV tOUipflEp(S: — —""" ���� —�� � . .
Logc6�g i urbiGir„ei=uLVaier Lsvel R,eccrder � $ 25 . g 100 F, 4�00 '
In-Siic Tro1195001occiny w?t�r qu2li,y���iu!iip�oUe . '� ?00 800 ,
Lcycing T=mperaiuro Frob2 � 3 ' 10 40 i
Hach i?and-;-leltl Turbidimeier Rzcordiny Contluciivity Nieter j 5C � ?00 �
w/Datalogger . '� ,
Reractemeier �i 20 . 80 I
YSI H2nc-neld Saliniry Nletsr �i 30 I 'I?0
Hznd-Held�or�tlectiv¢y/Dlssolvee G;rygen Probe � 4C � 150
VJater Gualiry Sonde ' - 800
YSI 650 wi;;5920 Mulii Proh _ 780 _ _ _ 500 I 1500
Sedlmenia*.icr:!GeaiPChndcai Equiomsiar:
Peat Carer ' $ 75 I g 30a
601b Helly-Srnith Bedload Sampler wiih Bridye Crane � 175 700
Suspended Sediment S2mpler wiih Bridge Crane � 75 300
Vibra-core 100 400
ShearStrengihVane 50 � 200
Auger;brass co��=@$5/each 20 80
2oafa: --- ------ -
:a fnoi Aluminurn coas�riith 15 FIP Outboard Nloior 5 100 I g 400 �
a"inglr,or 6ou6fe Person Canoa 30 ! 120
i7'Bosion Whaler w/90 HP Outboard I 500 � 2,000 I
a qcWal pmleq cher9es ll be_Ilherifia IR9 mlea9e raimbursement rale or Ifie CaTy eale,wfii[fiever Is M1ig�er.
b �ISCOnpwer�imzwnibecnargeaa�g�5.U0pernour.
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EXHIBIT "B" - INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant(s) shall procure and maintain for the duration ot the contract insurance against claims for injuries '
to persons or damages to property which may arise from or in connection with the performance of the work ,
hereunder by the Consultant(s), his agents, representatives, or employees.
I. Minimum Scoae of Insurance
Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and j
Commercial General Liability— Completed Operations Form No. CG 20 37 10 01). �
B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1
(any auto).
C. Workers' Compensation insurance as required by the State of California and Employer's Liability
Insurance.
D. Errors and Omissions liability insurance appropriate to the consultanYs profession. Arohitects' and I
engineers' coverage is to be endorsed to include contractual liability.
II. Minimum Limits of Insurance I
Consultant shall maintain limits no less than: �
A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage
including operations, products and completed operations, as applicable. If Commercial General i
Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit
shall apply separately to this projecUlocation or the general aggregate limit shall be twice the required
occurrence limit. Insurance must be written on an occurrence basis. I
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance must
be written on an occurrence basis.
C. Workman's Compensation Employer's Liability: $1,000,000 per accident for bodily injury or disease.
D. Errors and Omissions liability: $1,000,000 per occurrence. If written on a claims-made basis.
insurance coverage must cover claims filed within 3 years after contract work completed.
III. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may
require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the
City, its officers, officials, employees and volunteers; or the Consultant to provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and
defense expenses; or to approve the deductible without a guarantee.
IV. REQUIRED Insurance Provisions I
Proof of general liability and automobile liability policies are to contain, or be endorsed to
contain, the following provisions:
A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL �
INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or
on behalf of the contractor; and with respect to liability arising out of work or operations performed I
by or on behalf of the Consultant including materials, parts or equipment, furnished in connection
with such work or operations. General liability coverage can be provided in the form of an
endorsement to the ConsultanYs insurance, or as a separate owner's policy.
Paec I of 3 �
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B. The workers' compensation policy is to be endorsed with a waiver of subrogation. The
insurance company, in its endorsement, agrees to waive all rights of subrogation against the City. its �
officers, officials, employees and volunteers for losses paid under the terms of this policy which
arises from the work performed by the named insured for the City. NOTE: You cannot be added as
an additional insured on a workers' compensation policy.
C. For any claims related to this project, the ConsultanYs insurance coverage shall be primary
insurance with respect to the City, its officers. officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in
excess of the ConsultanYs insurance and shall not contribute with it.
D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not
be canceled by either party, except after thirty (30) days' prior written notice by certified mail, retum
receipt requested, has been given to the City.
V. RATING - Acceptabilitv of Insurers
Insurance is to be placed with admitted Califomia insurers with a current A.M. BesYs rating of no less than
A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. �i
VI. Verification of Coveraqe
Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage
required by this clause. The endorsements should be on forms provided by the City. If endorsements
are on forms other than the City's forms, those endorsements must provide coverage that is equivalent to or
better than the forms requested by the City. All certificates and endorsements are to be received and
approved by the City before work commences. The City reserves the right to require complete, certified
copies of all required insurance policies, including endorsements affecting the coverage required by these
specifications at any time.
If you have questions regarding our insurance requirements contact:
Risk Manager
(707) 463-6287 or FAX (707) 463-6204
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Revised: 11I20/08
Paee 2 of 2