HomeMy WebLinkAboutFire Unit - 091813 b r'�CrLL' D�1S13 �7
MEMORANDUM OF UNDERSTANDING I
Fire Unit
2013 - 2015 I
This Memorandum of Understanding is entered into pursuant to the Meyers-Millias-8rown Act(California
Government Code Section 3500, et. seq.) and applicable ordinances and resolutions ofthe City of Ukiah,
between the City of Ukiah (hereinafter "City") and the Fire Unit (hereinafter"UniY'). As a result of ineet
and confer sessions, the City and Unit have agreed to the following understandings.
, 1. Term
The term of this Agreement shall be two (2) years, effective September 18, 2013,through September 18,
2015.
2. 5% Salarv Reduction
' Effective the first full pay period following adoption of this Memorandum of Understanding, the Fire
Unit agrees to a 5% ongoing reduction in salary.
3. Cost Sharinq Aqreement
�I For FY 2013-94 and FY 2014-15, the Unit agreed to concessions and the City agreed to restore and
Irefund an amount equivalent to a portion of revenue if actual revenues exceed adopted budgeted
revenues in the General Fund according to the formula listed in the sections below. Given that the
formula is based on fiscal year audited revenues, the provisions of this section shall remain in full
effect beyond the two year term of this agreement until the audit is completed and available for the ,
purposes of implementing this section of the MOU. The total salary concession on an annual basis
for this Unit is $44,199.
This provision provides for the restoration and refund of the concession amount should the total I
audited revenues of each fiscal year corresponding to the term of this agreemenY exceed the adopted
budgeted revenues of the General Fund for Fiscal Year 2013-14 by $100,000 or more. I
. The City shall restore an amount equivalent to a percentage calculated by taking the difference in '
audited revenue for each corresponding year of this MOU and the base year revenue adopted in
the FY 2013-14 General Fund Budget and dividing the absolute value by the adopted General
Fund FY 2013-14 identified deficit. This shall occur the first full pay period following the City
Council's receipt of the audit.
EXAMPLE:
_(Audifed GF Revenue' - Base Year Adopted FY 13-14 GF Revenue`) _ ��% of Concession
Adopted FY 2013-14 GF Deficit
Returned"
i ' Audited GF Revenue for the corresponding agreement year
Z Base Year GF Revenue as identifietl in adopted the FY 13-14 Budget
�$14,375,555), Page ES-6
GF Deficit as adopted in FY 13-14 Budget($978,894)
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• The restoration shall be applied to base salary at an amount equivalent to the calculated I
percentage multiplied to the base salary of each Unit member up to an amount that shall not
exceed the concession amount. I
• Furthermore, the City shall refund in a lump sum payment to each Unit member the concession
' amount in part retained by the City over each corresponding fiscal year of the term of this MOU if
audited revenues exceed the base year revenue. The lump sum payment shall be equal to the
calculated percentage from the formula above multiplied by the base salary received during the
same term.
. In accordance with CaIPERS law, this payment will not be reported as "pay rate" or "special I
compensation" and will not be reported to CaIPERS for the purposes of pension
calculations. '
This language reflects the current 2013-14 Fiscal Year City of Ukiah budget methodology. If the City
changes the way revenue is accounted, the Unit will be notified in writing and the City shall meet and
confer with the Unit to develop equivalent methodology for determining General Fund revenue.
Audited revenue is subject to review by the Unit and City staff. Any discrepancies will be identified
by the Unit and shall be submitted to the City. Discrepancies identified by the Unit will be reviewed
by the City and shall be applied for the purposes of this provision as agreed to by the City and
Unit.
The audited revenues are typically found on "Schedule 1 — General Fund Schedule of Revenues,
Expenditures and Changes in Fund Balances — Budget and Actual for the Year Ended June 30,
" in the Audited Financial Statements.
Year 1- Example 1 (9/12 of a vear based on the 9/18/2013 MOU adoption date)
$14,456,000 $14,376,000* _ $80,000 = 0% Concession I�
Restored
$978,894
• Rounded for purpose of illusiration
Year 1 — Example 2
$14,876,000 $14,376,000 = $500,000 5108 or I
= 51.08°/a of
$g�g ggq Concession
Restored ($'16,933)
Year 2 — Example 1
$14,436,000 $14,376,000 = $60,000 _ 0% Concession I
Restored
$978,894
I�
� Year 2 — Example 2
- 7151 or 71.51% i
$15,076,000 $14,376,000 = $700,000 ($31,607) of
Concession
$978,894 = restored, which
includes the 51.55%
in the Year 1
Example.
5. Pension Reform Act of 2013 (PEPRA)
The Public Employees' Pension Reform Act of 2013 (PEPRA) and related Public Employees' Retirement
Law (PERL) amendments in Assembly Bill (AB) 340 became law on September 12, 2012, and the
provisions were effective January 1, 2013.
The Fire Unit and the City agree to implement all PEPRA provisions, and all applicable amendments
thereto. Effective January 1, 2013 Fire Unit employees defined by PEPRA as "new members" shall
pay 50% of the total normal cost for the new Fire-Safety pension formula 2.7%@ 57, which is I
currently 12.25% of reportable compensation, with a three-year final compensation period. "Classic
members" (employees hired prior to January 1, 2013) will retain the 3% @ 55 Fire-Safety PERS
formula, 10% member contribution, with a one-year final compensation period.
The PEPRA defines a" new member" as : a) A new hire who is brought into CaIPERS membership for
the first time on or after January 1, 2013, and who has no prior membership in any California public
retirement system; b.) A new hire who is brought into CaIPERS membership for the first time on or after
January 1 , 2013, and who is not eligible for reciprocity with another California public retirement system;
3.)A member who first established CaIPERS membership prior to January 1, 2013, and who is rehired by
a different CaIPERS employer after a break in service of greater than six months. I
6. Retiree Medical Insurance Requirements
The minimum years of City service required to continue participation in the City's medical, dental and/or
vision insurance plans upon retirement will be increased from 7 years to 10 years, effective 7-1-2014, in
order to comply with REMIF retirement insurance eligibility requirements, standardized for all REMIF
cities.
7. Educationallncentive
The Unit will maintain current percentages and utilize the Ukiah Valley Fire District (UVFD) certification
program. Employees hired after September 18, 2013 are subject to UVFD percentages and certification
program. '
8. Haz-Mat Certification
I
The number of "certified° Haz-Mat positions shall be determined by the Fire Chief.
9. Lav-Offs
Those Fire Unit members who are employed as of September 18, 2013 shall not be subject to lay-off
during the term of this MOU agreement.
10. CONTINUATION
The City and the Unit agree that all conditions of employment established by City policy, including all
conditions affecting wages, hours, and working conditions that are not specifically addressed in this
Memorandum of Understanding, shall continue in effect and shall not be affected by the terms of this
Memorandum of Understanding.
The value or availability of the benefits provided in the Memorandum of Understanding as originally
worded or as amended from time to time may depend on their tax treatment by the state or federal
government or the decisions of other government agencies or departments, such as, but not limited
to, the Public Employees Retirement System. The City will endeavor to obtain the most favorable �
treatment legally possible from these other governmental entities. However, the City makes no
representation conceming the value of such benefits to unit members or how they will be taxed or �
otherwise treated by other agencies or departments. The City's obligations under this Memorandum
of Understanding are limited to the direct cost of providing the salary and benefits as described in the
Memorandum of Understanding. The City shall have no additional financial obligation, even if the tax
or other treatment of such salary or benefits by other agencies or depaRments reduces or eliminates
their value to the employee.
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of the
following representatives this 18 day of September, 2013.
CITY OF UKIAH FIRE UNIT
, /n�
� '�' ; � � ��- G�- / ��
Jane Cham ers Mike Stewart, Fir ngineer
City Manager �
. /�
EricSingl� n, Fire Engineer
C'Li-ii�
Hermano Moore. Firefighter
3:MOU/FIRE UNITC2013-2015
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CITI( OF UKIAF�
SUMMARY BY ACTIVITY OI� �41NCTC01�
FISCAL YEAR 2013-2014 BUDGET
7/1/20013 NET NET 6/30/2014
� FUND FUND FUND REVENUE EXPENSE INCOME TRANSFERS FUND
# NAME BAtANCE (LOSS) IN(our) BALANCE
P G General Fund 500,000 14,375,555 15,354,449 (978,894) 978,894 500,000
GR Strategic Reserve 4,566,739 -0- 19,000 (978,894) 3,568,844
� R Other Grant& Restricted Use Funds 1,244,015 3,307,177 5,iss,sao (1,859,463) - (675,448)
E,1/V,$ UfI�IfIBS 26,294,826 27,123,887 34,128,665 (7,��4,778) 2,193,186 23,483,234
II L�, A, P, IU�, B, �, C,(�, Other Business Activities -a- z,s�s,so� 4,457,880 (1,879,573) -0- (1,879,573) �
I Internal Service Funds 957,894 2,979,553 3,476,794 (497,247) (37,000) ?23,fi53
� C Capital Pro�ect Funds 3,492,473 172,172 887,697 (709,525) 7,000 2,789,948
TOtal CItY FUfldS 39,055,947 50,536,fi51 63,485,125 (12,948,474 2,163,186 28,270,659
I�' UTILITY AND OTNER BUSINE55 ACTIVITIES DETAIL
�� E EfBCIfIC U{�Illiy 14,832,369 15,422,680 19,328,640 (3,905,960) - 10,926,409
�N Wate�Utility 2,292,835 5,974,163 4,247,439 1,726,724 (250p00) 3,769,559
S SeWefUtility 11,387,962 5,727,044 10,552,586 (4,825,542) 2,443,186 9,005,606
� LF Solld W85te DispOSal (251,779) 1�0,025 1,352,370 (1,252,345) (1,504,124)
A AifpoR 288,7fi4 1,627,335 1,756,355 (129A2�) 159,744
P Parking 162,740 107,741 179,126 (71,385) 91.355 �
" M Mu52Ufn 201,638 93,282 345,281 (251,999) (50.361) I
B GOIi (1,015,519) 182,307 182,307 - (1,015.519)
� L Stfeet Llghtl0g 408,228 176,095 328,989 (152,894) 255,334 I
CC ConfeBnCeCente� (12,411J 291.522 373,452 (21,930) (34,341)
��y Total Utilit And Other Business Activities Detail 28,294,826 29,702,194 38,586,545 S 884,351) 2,193,186 21,603,661
i� Y l
Refer to the"Combining Fund Schedule"for a listing of the funds in each category
ES-6
ilI
Schedule I
CIN OF UKIAH
GENERALFUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGETAND ACTl1AL
FOR THE YEAR ENOED JUNE 30,2012 �
Variance wth
Fi nal Butlget-
Butlgeted Amounts Positive
Original Final General (Negalive)
REVENUES
Taxes:
Property $ 745,056 $ 1,245,056 $ 1,213,479 $ (31,577)
Sales and use 6,333,756 6,333,756 6,465,410 131,654
Property Vansfer 33,700 33,700 24,770 (8,930)
Trensient occupancy 691,108 691,108 775,547 84,439
Business license 315,291 315291 325,674 70,383
Frenchise 535,400 547,400 567,486 20,08G
Licenses and pertnits 137,800 731,800 434,492 302,692
Fines,forfeiWres,and penalties 52,fi62 52,662 46,960 (5,702)
From other agencies 7,374,988 1,374,988 1,350,289 (24.699) I
Use of money antl property 829,571 829,571 856,146 26,575
Chargesforcurrentservices 892,204 892,204 1,146,590 254,386 '
Other 7,000 1,000 4,498 3,498 I
Total Revenues 11,936,536 12,448,536 13,211,341 762,805
EXPENDITt1RES
Curtent
Generalgovemment 7,728,729 2,231,319 1,817,593 413,726
Publicsafety 8,183,289 8,511,076 8,660,148 (149,072) �
Streets and raads 927,891 942,321 1,087,896 (145,575) !
Parks and recrea[ian 1,840,654 1,845,654 1,970,035 (124,381) �',
Community development 98,255 225,755 67,839 157,916 I
�ebtservice 5,546 5,546 38 5,508 I
Capital outlay 749,329 173,641 46,593 127,048 I�
Total E�entlitures 12,933,693 13,935,312 13,650,142 285,170
Excess(Deficiency)of Revenues Over ExpendRU25 (997,157) (1,486,776) (438,801) 1,047,975 �,
OTHER FINANCING SOURCES IUSE51
Transfers in 1,022,219 1,022,219 1,065,970 43,691
Total Other Financing Sources(Uses) 1,022,219 1,022,219 1,065,970 43,697 �
Net Change In Fund Balances 25,�62 (464,557) 627,709 7,091,666
Fund 8alances.July 7, 6,237,800 6,237,800 6,237,800 -
Fund Balances,June 30, $ 6,262,862 E 5,773,243 S 6,864,909 $ 1,097,666 '�,
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II
RESOLUTION NO. 2013-22
, RESOWTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING MEMORANDA OF
UNDERSTANDING BETWEEN THE CITY OF UKIAH AND THE DEPARTMENT HEAD, FIRE, FIRE
MANAGEMENT, MISCELLANEOUS, MANAGEMENT AND POLICE UNITS
WHEREAS, the Employee/Employer Relations Officer and her Designees have met and I
conferred in good faith with representatives of the Department Head, Fire, Fire Management,
Miscellaneous, Management, and Police Units; and
WHEREAS, Memoranda of Understanding for the term of September 18, 2013 through
September 18, 2015 for ongoing 5% compensation reductions have been agreed to; and
WHEREAS, said Memoranda of Understanding have been presented to the City Council for I
its consideration.
I
NOW, THEREFORE, BE IT RESOLVED that the Memoranda of Understanding are hereby I
adopted and the Employee/Employer Relations Officer is authorized to enter into these Agreements.
PASSED AND ADOPTED this 18�'day of September 2013, by the following roll call vote:
AYES: Landis, Thomas, Baldwin, and Crane i
NOES: None
ABSENT: None
�
ABSTAIN: Nooe I
� ��/�tm�..�X��� �
Douglas F rane, Mayor
ATTEST:
��ivi,� �i�� �i��--,
KrisUne Lawler, City Clerk
3:mouVesmou2013 I
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