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HomeMy WebLinkAbout2013-09-18 PacketPage 1 of 3 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 18, 2013 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Russian River Watershed Association Pollution Prevention Week and Creek Week 2013. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of September 4, 2013, Regular Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Authorize Purchase of Training Services from on Base Leadership Training in the Amount of 20,500.00. b. Approval of Publishing Services by Ukiah Daily Journal for Fiscal Year 2013/2014, in the Amount of $6.25 Per Column Inch for the First Insertion and $4.26 per Column Inch for Each Subsequent Insertion of the Same Advertisement. c. Report of Acquisition of Professional Consulting Services from EBA Engineering for AB32 Landfill Gas Monitoring and Reporting. d. Report of Disbursements for the Month of August, 2013. e. Reject Bid for Orchard Substation Transformer #1 (T-1) Bushing Replacement Project, Specification #E32775 (EUD) Page 2 of 3 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the Dilapidated Palace Hotel Structure Located at 272 North State Street. 12. UNFINISHED BUSINESS a. Authorize the City Manager to Negotiate and Execute a Professional Services Contract for Information Technology Services Specific to Global Information Systems (GIS) with Interwest Consulting Group to be Performed on an On-Call, As-Needed Basis. 13. NEW BUSINESS a. Adoption of Resolution Amending Section 2081 – Adjusting Voluntary Spending Limits to Reflect Increase in Consumer Price Index from Original Limits Established in 2006. b. Consideration and Possible Adoption of Resolution Calling Special Election to Fill City Council Vacancy. c. Letter for Council Consideration on the Issue of Japan's Fukushima Nuclear Plant Disaster. d. Adoption of Resolution Approving Memoranda of Understanding for Employee Bargaining Units – Department Head, Fire, Fire Management, Miscellaneous, Management, and Police Units - for Ongoing 5% Compensation Reductions. e. Adoption of Resolution Adopting Addendum for the Director of Public Safety and City Manager Contracts for On-Going 5% Compensation Reductions and Approving the Overall Percentage Reduction Report to the City Council for the City Manager’s Contract with Commensurate Pay Restoration. f. City Council Discussion and Possible Appointments of Two Ad/Hoc Committees for the Study of Feasible Alternatives for Street Infrastructure Maintenance and Improvement, and for Rate Studies for Water and Wastewater Utilities. g. Receive Proposal from Ukiah Valley Fire District for Comprehensive Fire Services, and Appoint an Ad Hoc Committee and/or Direct Staff. Page 3 of 3 14. CLOSED SESSION – Closed Session may be held at any time during the meeting a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Existing Litigation Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT ‘1362029 c. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Gov’t Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 13th day of September, 2013. Kristine Lawler, City Clerk Agenda Item 5a Page 1 of 4 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 4, 2013 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on September 4, 2013, having been legally noticed on August 30, 2013. Mayor Crane called the meeting to order at 6:03 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of August 21, 2013, Regular Meeting. b. Minutes of August 26, 2013, Special Meeting. Motion/Second: Thomas/Landis to approve the minutes of August 21, 2013, a Regular Meeting and August 26, 2013, a Special Meeting as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Adoption of Resolution (2013-19) Waiving the 60-Day Notification Requirement for Establishing a County Facility within the City Limits to Allow the County of Mendocino to Lease Property at 175 S. School Street, Ukiah, for Use by American Red Cross of Sonoma, Mendocino, and Lake Counties – Administration. b. Adoption of Resolution (2013-20) Removing 25 Lineal Feet of On-Street Parking at 203 South Main Street – Public Works Department Pulled for Discussion by Councilmember Baldwin, and moved to Agenda Item 13b. c. Authorize Execution of Amendment to the Agreement with EBA Engineering in an Amount not to Exceed $60,980 for Additional Work for Ukiah Landfill Closure Construction Documents – Public Works Department Pulled for Discussion by Councilmember Baldwin, and moved to Agenda Item 12c. d. Authorize Execution of Amendment to the Contract (CC 1213-193-A1) with Ukiah Waste Solutions for Biosolids Hauling – Public Works Department. City Council Minutes for September 4, 2013, Continued: Page 2 of 4 e. Authorize the Director of Public Works / City Engineer to Execute a Change Order in the Amount not to Exceed $35,000 for Slurry Seal of Local Streets, Specification No. 13-03 – Public Works Department Pulled for Discussion by Councilmember Baldwin, and moved to Agenda Item 13c. f. Report of Acquisition of Professional Consulting Services from Rau and Associates, Inc. for Hydraulic Study of Perkins Street Drainage – Public Works Department Pulled for Discussion by Councilmember Baldwin, and moved to Agenda Item 13d. g. Report of Acquisition of Professional Consulting Services from Rau and Associates, Inc. for Topographic Mapping & Engineering for Closure Cap at Landfill – Public Works Department Pulled for Discussion by Councilmember Baldwin, and moved to Agenda Item 12d. h. Award Contract (CC 1314-113) for 115kv Transmission Line Pole Replacement and Realignment, Specification No. 13-08, to Cupertino Electric in the Amount of $337,072.00 and Authorize Budget Amendment in the Amount of $370,000 – Electric Utility Department. i. Authorize the City Manager to Negotiate and Execute Professional Services Contracts for Information Technology Services to be Performed on an On-Call, As-Needed Basis – Administration Pulled for Discussion by Councilmember Baldwin, and moved to Agenda Item 13e. Motion/Second: Landis/Baldwin to approve Consent Calendar Items 7a, d, and h, as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 9. COUNCIL REPORTS Presenters: Councilmember Landis and Baldwin. 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS 12. UNFINISHED BUSINESS a. Consideration and Possible Introduction of Ordinance Providing Procedure for Filling Mid-Term Vacancies on the City Council – Administration Presenter: Jane Chambers, City Manager. Public Comment: Pinky Kushner and Michael Kissingler. Motion/Second: Thomas/Baldwin to call for an election for March 4, 2014. Motion carried by the following roll call votes: AYES: Thomas, Baldwin, and Crane. NOES: Landis. ABSENT: None. ABSTAIN: None. b. Status of the Ukiah Landfill Closure – Public Works Department Presenter: Tim Eriksen, Public Works Director. City Council Minutes for September 4, 2013, Continued: Page 3 of 4 c. Authorize Execution of Amendment to the Agreement (CC 1314-114) with EBA Engineering in an Amount not to Exceed $60,980 for Additional Work for Ukiah Landfill Closure Construction Documents – Public Works Department – From Consent Calendar Item 7c, pulled for discussion by Councilmember Baldwin. d. Report of Acquisition of Professional Consulting Services (CC 1314-115) from Rau and Associates, Inc. for Topographic Mapping & Engineering for Closure Cap at Landfill – Public Works Department - From Consent Calendar Item 7g, pulled for discussion by Councilmember Baldwin. Presenter: Tim Eriksen, Public Works Director. Public Comment: Kevin Doble and Michael Kissingler. Motion/Second: Baldwin/Thomas to approve Consent Calendar Items 7c and 7g (Moved from Consent Calendar to become agenda items 12c and 12d). Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Discussion Regarding Developing Overhead to Underground Conversion Projects – Electric Utility Department Presenter: Mel Grandi, Electric Utility Director. Public Comment: Pinky Kushner. b. Adoption of Resolution Removing 25 Lineal Feet of On-Street Parking at 203 South Main Street – Public Works Department – From Consent Calendar Item 7b, pulled for discussion by Councilmember Baldwin. Motion/Second: Baldwin/Landis to adopt resolution (2013-20) removing 25 lineal feet of on-street parking at 203 South Main Street. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Authorize the Director of Public Works / City Engineer to Execute a Change Order in the Amount not to Exceed $35,000 for Slurry Seal of Local Streets, Specification No. 13-03 – Public Works Department – From Consent Calendar Item 7e, pulled for discussion by Councilmember Baldwin. Motion/Second: Baldwin/Landis to authorize the Director of Public Works / City Engineer to execute a change order in the amount not to exceed $35,000 for Slurry Seal of Local Streets, Specification No. 13-03. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin and Crane. NOES: None. ABSENT: None. ABSTAIN: None. d. Report of Acquisition of Professional Consulting Services (CC 1314-115) from Rau and Associates, Inc. for Hydraulic Study of Perkins Street Drainage – Public Works Department – From Consent Calendar Item 7f, pulled for discussion by Councilmember Baldwin. City Council Minutes for September 4, 2013, Continued: Page 4 of 4 e. Authorize the City Manager to Negotiate and Execute Professional Services Contracts (CC 1314-116) for Information Technology Services to be Performed on an On-Call, As-Needed Basis – Administration – From Consent Calendar Item 7i, pulled for discussion by Councilmember Baldwin. Motion/Second: Baldwin/Thomas to approve Consent Calendar Items 7f, and 7i (Moved from Consent Calendar to become Agenda Items 13d and 13e). Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 14. CLOSED SESSION a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Existing Litigation Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT ‘1362029 c. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Gov’t Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms e. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms No reportable action was taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 8:14 p.m. ________________________________ Kristine Lawler, City Clerk