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Home My WebLink About2013-09-18 CC Minutes i I CITY OF UKIAH I CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 18, 2013 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on September 18, 2013, having been legally noticed ' on September 13, 2013. Mayor Crane called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor pouglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE i 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS �' a. Russian River Watershed Association Pollution Prevention Week and Creek Week 2013. Presenter: Councilmember Landis. Public Comment: Rick Seanor, Public Works Deputy Director. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of September 4, 2013, Regular Meeting. Motion/Second: Landis/Thomas to approve the minutes of September 4, 2013, a Regular Meeting as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and , Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION ' 7. CONSENT CALENDAR a. Authorize Purchase of Training Services (CC 1314-120) from On Base Leadership Training in the Amount of 20,500.00 — Police Department b. Approval of Publishing Services (CC 1314-121) by Ukiah Daily Joumal for Fiscal Year 2013/2014, in the Amount of 6.25 Per Column inch for the First Insertion and $4.26 per Column Inch for Each Subsequent Insertion of the Same Advertisement — City Clerk Department c. Report of Acquisition of Professional Consulting Services (CC 1314-122) from EBA I Engineering for AB32 Landfill Gas Monitoring and Reporting — Public Works Department d. Report of Disbursements for the Month of August, 2013 — Finance Department e. Reject Bid for Orchard Substation Transformer#1 (T-1) Bushing Replacement Project, I pU,� ;f 6 i City Council Minutes for September 18, 2013. Continued: Page a cr o � Specification #E32775 —Electric Utility Department �I Motion/Second: Landis/Baldwin to approve Consent Calendar Items 7a - e, as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 9. COUNCIL REPORTS Presenters: Councilmembers Landis (see attached statement) and Thomas. 10. CITY MANAGER/CITY CLERK REPORTS Presenter: Sage Sangiacomo, Assistant City Manager. 11. PUBLIC HEARINGS a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the Dilapidated Palace Hotel Structure Located at 272 North State Street — Planning Department PUBLIC HEARING W.4S OPENED. Presenters: Eladia Laines, Owner, Norman Hudson, and Charlie Stump, Planning Director. Public Comment: M.J. Girard. Motion/Second: Landis/Baldwin to continue the public hearing to a date certain of October 16, 2013. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 12. UNFINISHED BUSINESS a. Authorize the City Manager to Negotiate and Execute a Professional Services Contract for Information Technology Services Specific to Global Information Systems (GIS) with Interwest Consulting Group to be Performed on an On-Call, As- Needed Basis —Administration. Presenter: Sage Sangiacomo, Assistant City Manager. Motion/Second: Landis/Thomas to authorize the City Manager to negotiate and execute a I professional services contract (CC 1314-123) for information technology services specific to Global Information Systems (GIS) with Interwest Consulting Group to be performed on an on-call, as- needed basis. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and I Crane. NOES: None. ABSENT: None. ABSTAIN: None. I 13. NEW BUSINESS I a. Adoption of Resolution Amending Section 2081 —Adjusting Voluntary Spending Limits to Reflect Increase in Consumer Price Index from Original Limits Established in 2006— City Clerk Department Presenter. Kristine Lawler, City Clerk. I I Citv Cot.ncil Mirutes for Sertember 1� i;!�3 Con'tinued Page 3 of 6 � Motion/Second: Baldwin/Landis to delay increasing the voluntary spending limit until after the November 2014 election. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Consideration and Possible Adoption of Resolution Calling Special Election to Fill City Council Vacancy —Administration Presenter: David Rapport, City Attorney. Public Comment: Motion by Councilmember Thomas to adopt the Attachment No. 1 Resolution calling for the special election to fill the City Council vacancy by mail-ballot only on March 4, 2014. Motion failed for lack of a second. Motion/Second: Baldwin/Crane to adopt the Attachment No. 2 Resolution calling for the special i election to fill the City Council vacancy by polling places and standard voting procedures on April S, I 2014. Motion failed by the following roll call votes: AYES Thomas. NOES: Landis, Baldwin, and ' Crane; None. ABSENT: None. ABSTAIN: None. I Motion/Second: Thomas/Baldwin to adopt the Attachment No. 1 Resolution (Resolution No. 2013- 21 and Agreement No. CC 1314-124) calling for the special election to fill the City Council vacancy by mail-ballot only on March 4, 2014. Motion carried by the following roll call votes: AYES: Thomas, Baldwin, and Crane. NOES: Landis. ABSENT: None. ABSTAIN: None. c. Letter for Council Consideration on the Issue of Japan's Fukushima Nuclear Plant ' Disaster— Councilmember Baldwin. Presenter: Councilmember Baldwin. Public Comment: Tom Fletcher, Charley Vaughn, Jeffrey Blancford, and Steve Scalmanini. Motion/Second: Landis/Thomas to approve letter on the issue of Japan's Fukushima Nuclear Plant Disaster, and direct City Clerk to send letters to President Obama, our two U.S. Senators, and the Representative Jared Huffman, to be signed by the Vice Mayor. Motion carried by the following roll call votes: AYES: Landis, Thomas, and Baldwin. NOES: Crane. ABSENT: None. I ABSTAIN: None. d. Adoption of Resolution Approving Memoranda of Understanding for Employee Bargaining Units — Department Head, Fire, Fire Management, Miscellaneous, Management, and Police Units - for Ongoing 5% Compensation Reductions — Human Resources. Presenter: Jane Chambers, City Manager and Melody Harris, Human Resources Director. Motion/Second: Landis/Baldwin to adopt Resolution (Resolution No. 2013-22 and Agreement No. , MOU-091813a-f) approving 2013-2015 Memoranda of Understanding for the Department Head, i Fire, Fire Management, Miscellaneous, Management and Police Bargaining Units. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. e. Adoption of Resolution Adopting Addendum for the Director of Public Safety and City I City Council Minutes for September 18, 2013. Continaed Page � of o Manager Contracts for On-Going 5% Compensation Reductions and Approving the Overall Percentage Reduction Report to the City Council for the City Manager's Contrect with Commensurate Pay Restoration —Administration Presenter: Jane Chambers, City Manager. Motion/Second: Landis/Thomas to adopt Resolution (Resolution No. 2013-23 and Agreement Nos. CM-070113-A1, PD-020608-A1) Adopting Addendum for the Director of Public Safety and , City Manager Contracts for On-Going 5% Compensation Reductions and Approving the Overall Percentage Reduction Report to the City Council for the City Manager's Contract with Commensurate Pay Restoration. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. f. City Council Discussion and Possible Appointments of Two Ad/Hoc Committees for the Study of Feasible Alternatives for Street Infrastructure Maintenance and Improvement, and for Rate Studies for Water and Wastewater Utilities —Administration Presenter: Jane Chambers, City Manager. Consensus of the Council directs staff to continue this item and bring back the annual assignments for Council approval in October. g. Receive Proposal from Ukiah Valley Fire District for Comprehensive Fire Services, ' and Appoint an Ad Hoc Committee and/or Direct Staff—Administration � Presenter: Jane Chambers, City Manager. Public Comment: Jerry Buzzard, Fire District Chair. Motion/Second: Baldwin/Landis to appoint Councilmember Thomas and Mayor Crane to the Ukiah Valley Fire District ad hoc, which will operate under the Brown Act. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 14. CLOSED SESSION a. Conference with Labor Neqotiator(§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Leqal Counsel — Existinct Litisaation I Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT `1362029 I c. Conference with Leqal Counsel — Existinq Litiqation (Subdivision (a) of Gov't Code Section 54956.9) ' Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under i Participation Agreement) d. Conference with Real Propertv Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms � ' .�f �I c r S� , crn' �ar "I� "(';�i Cn .*iI I ? � Ciy Counci. Minute� fo, . ,.�� c_ 3 �. � _ _r, � �_d Page 5 of 6 e. Conference with Real Proaertv Neqotiators (§54956.8) � Property: APN 003-230-03-00 I Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms No reportable action was taken. I 15. ADJOURNMENT There being no further business, the meeting adjourned at 8:06 p.m. i �, �� l �� rll �� C6GI. i � Kristine Lawler, City Clerk i I �I I I I City Council Minutes for September 18, 2013, C�r;linued� Page r, o,' �� Councilmember Statement— For the Record: Election or Appointment— Mary Anne Landis: Council member Mari Rodin's departure leaves the Ukiah City council with a vacancy. How that vacancy gets filled is, by state law, up to the City Council. An election and an appointment are each options presented in California State law as means to fill a vacancy. Given the election timelines for placing a council member seat on the ballot, the next date for an election evidently is now either March or April. That's 7/8 months away — a long time when important decisions need to be made, committees need to be constituted, voting ties might need to be broken and the amount of work before us is unabated. And, by that time, about 2 '/ years will be left on the term for the person filling the vacancy - not that much different than the 2 year terms that previous appointees I filled. I If only one candidate runs for office, which has been known to happen in our recent elections county- wide, that person will be appointed, without the electorate weighing in. If more than one candidate runs, the selected candidate will be seated possibly as late as May after votes are counted - in whaYs very likely to be a low voter turn-out election based on historical data from the Elections office of the Mendocino County's Assessor's Office. In the past many council members have been seated on the Council through an appointment; Richard Shoemaker, John McCowen, Mari Rodin and me. I supported making an appointment to fill this vacancy for reasons of: • this precedence of appointments being used to fill vacancies in the recent past • the filling of the seat in shorter order during a time of a great need for focused energy on many topics, from public safety, to Streets, to economic development � • the likelihood that a larger pool of candidates would come forward if the council had decided to make an appointment—as well as • the cost savings to the City, during a time when we have asked our staff to take pay cuts, yet we still have a structural deficit I supported making an appointment to fill this vacancy, through an open and public format that would allow I citizens to weigh in during public meetings as all interested candidates presented their best selves to the ' Council, for an opportunity to serve their community. I believe an appointment would have represented our community's interests best — and I respect the majority vote of our council. 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