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HomeMy WebLinkAbout2013-09-04 PacketPage 1 of 3 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 4, 2013 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of August 21, 2013, Regular Meeting. b. Minutes of August 26, 2013, Special Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Adoption of Resolution Waiving the 60-Day Notification Requirement for Establishing a County Facility within the City Limits to Allow the County of Mendocino to Lease Property at 175 S. School Street, Ukiah, for Use by American Red Cross of Sonoma, Mendocino, and Lake Counties. b. Adoption of Resolution Removing 25 Lineal Feet of On-Street Parking at 203 South Main Street. c. Authorize Execution of Amendment to the Agreement with EBA Engineering in an Amount not to Exceed $60,980 for Additional Work for Ukiah Landfill Closure Construction Documents. d. Authorize Execution of Amendment to the Contract with Ukiah Waste Solutions for Biosolids Hauling. Page 2 of 3 e. Authorize the Director of Public Works / City Engineer to Execute a Change Order in the Amount not to Exceed $35,000 for Slurry Seal of Local Streets, Specification No. 13-03. f. Report of Acquisition of Professional Consulting Services from Rau and Associates, Inc. for Hydraulic Study of Perkins Street Drainage. g. Report of Acquisition of Professional Consulting Services from Rau and Associates, Inc. for Topographic Mapping & Engineering for Closure Cap at Landfill. h. Award Contract for 115kv Transmission Line Pole Replacement and Realignment, Specification No. 13-08, to Cupertino Electric in the Amount of $337,072.00 and Authorize Budget Amendment in the Amount of $370,000. (EUD) i. Authorize the City Manager to Negotiate and Execute Professional Services Contracts for Information Technology Services to be Performed on an On-Call, As-Needed Basis. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS a. Consideration and Possible Introduction of Ordinance Providing Procedure for Filling Mid- Term Vacancies on the City Council. b. Status of the Ukiah Landfill Closure. 13. NEW BUSINESS a. Discussion Regarding Developing Overhead to Underground Conversion Projects. 14. CLOSED SESSION – Closed Session may be held at any time during the meeting a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Existing Litigation Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT ‘1362029 Page 3 of 3 c. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Gov’t Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms e. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 30th day of August, 2013. Kristine Lawler, City Clerk Agenda Item 5a Page 1 of 5 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 21, 2013 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on August 21, 2013, having been legally noticed on August 16, 2013. Mayor Crane called the meeting to order at 6:01 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE URGENCY ITEM Presenter: Jane Chambers, City Manager. Motion/Second: Landis/Thomas to accept urgency item due to timelines. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of August 6, 2013, Special Meeting b. Minutes of August 7, 2013, Regular Meeting c. Minutes of August 13, 2013, Special Meeting d. Minutes of August 15, 2013, Special Meeting Motion/Second: Landis/Thomas to approve the minutes of August 6, 2013, a Special Meeting; August 7, 2013, a Regular Meeting; August 13, 2013, a Special Meeting; and August 15, 2013, a Special Meeting as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for the Month of July, 2013 – Finance Department b. Approve Budget Amendment and Award Contract (CC 13-032) for Slurry Seal of Local Streets, Specification No. 13-03 – Public Works Department City Council Minutes for August 21, 2013, Continued: Page 2 of 5 c. Receive Status Report on the 2012/2013 Capital Improvement Plan and Approve the 2013/2014 Capital Improvement Plan for the Ukiah Municipal Golf Course Operated by Tayman Park Golf Group, Inc. – Community Services Department Motion/Second: Landis/Baldwin to approve Consent Calendar Items 7a-c, as submitted. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 9. COUNCIL REPORTS Presenters: Councilmembers Landis and Baldwin. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, Assistant City Manager and Sherrie Smith-Ferry, Grace Hudson Museum Director 11. PUBLIC HEARINGS a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the Dilapidated Palace Hotel Structure Located at 272 North State Street – Planning Department PUBLIC HEARING WAS OPENED. Presenters: Eladia Laines, Owner and Norman Hudson. Motion/Second: Landis/Thomas to continue the public hearing to a date certain of September 18, 2013. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Conduct a Public Hearing, Receive Public Comments, and Provide City Council Comments on the Draft Mitigated Negative Declaration for the Talmage Road/Southbound U.S. 101 On-Off Ramps Realignment Project – Planning Department PUBLIC HEARING WAS OPENED. Presenters: Charley Stump, Planning Director and Matt Kennedy, GHD Project Manager. Public Comment: Jim Houle and Steve Scalmanini. PUBLIC HEARING WAS CLOSED. RECESS: 7:26 - 7:34 P.M. City Council Minutes for August 21, 2013, Continued: Page 3 of 5 12. UNFINISHED BUSINESS a. Discussion and Possible Action to Determine Whether Councilmember Seat Vacancy will be Filled by Appointment or Call for an Election – City Clerk Department Presenter: Jane Chambers, City Manager. Public Comment: Steve Scalmanini, Darca Nicholson, Anne Molgaard, and Kevin Doble. Motion/Second: Baldwin/Thomas to fill the Councilmember vacancy by election on March 5, 2013. Upon further discussion and consideration, the seconder of the motion withdraws the second. Motion/Second: Landis/Thomas to schedule a special meeting to introduce an ordinance that would appoint an interim councilmember up until a special election, to fill the seat vacated by Mari Rodin. Motion carried by the following roll call votes: AYES: Landis, Thomas, and Crane. NOES: Baldwin. ABSENT: None. ABSTAIN: None. Consensus of the Council is to hold the special meeting on Monday, August 26, 2013, at 5:30 p.m., in Council Chambers. 13. NEW BUSINESS a. Adoption of Resolution Setting the Limitation on City General Fund Expenditures (Gann Limit) for Fiscal Year 2013-14 – Finance Department. Presenter: Ian Roth, Assistant Finance Director. Motion/Second: Baldwin/Landis to adopt resolution (2013-18) fixing limitation on City expenditures for Fiscal Year 2013-14. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Discussion and Possible Action to Determine the City’s Position on a Resolution Being Considered by the League of California Cities to Provide Adequate Funding and Prioritize Water Bonds to Assist Local Government in Water Conservation, Ground Water Recharge and Reuse of Stormwater and Urban Runoff Programs – Administration Presenter: Jane Chambers, City Manager. Motion/Second: Baldwin/Landis to approve the City’s support of the League of California Cities’ resolution calling upon the Governor and the Legislature to work with the League of California Cities in providing adequate funding and to prioritize water bonds to assist local government in water conservation, ground water recharge and reuse of stormwater and urban runoff programs. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Discussion and Possible Action to Determine the City’s Position on a Resolution Being Considered by the League of California Cities to Enter into Discussions with the League of California Police Chiefs’ Association Representatives to Identify and Enact Strategies that will Ensure the Success of Public Safety Realignment from a Local Municipal Law Enforcement Perspective – Administration Presenter: Jane Chambers, City Manager. City Council Minutes for August 21, 2013, Continued: Page 4 of 5 Public Comment: Chief Chris Dewey, Public Safety Director. Motion/Second: Landis/Thomas to approve the City’s support of the League of California Cities’ resolution calling upon the Governor and the Legislature to enter into discussions with the League and California Police Chief’s Association representatives to identify and enact strategies that will ensure the success of public safety realignment from a local municipal law enforcement perspective. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. d. Designation of Voting Delegate and Alternates for 2013 League of California Cities Annual Conference – September 18 - 20, 2013 – Administration Presenter: Jane Chambers, City Manager. Motion/Second: Landis/Baldwin to designate Jane Chambers, City Manager, as a voting delegate, who will represent the City of Ukiah’s position on the two proposed resolutions (introduced in agenda items 13b and 13c,) for the 2013 League Annual Conference and authorize the City Manager to submit the Voting Delegate Form (Attachment 1) on her behalf. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. e. Discussion and Possible Action to Nominate City Member for Mendocino County LAFCO Board in Place of Departing Councilmember Rodin’s Appointment – Administration Presenter: Jane Chambers, City Manager. Motion/Second: Baldwin/Thomas to nominate Councilmember Landis to fill the remaining term of Departing Councilmember Mari Rodin’s Appointment on the Mendocino County LAFCO Board. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. f. Authorize City Manager to Accept Federal Aviation Administration Grant Offer for $75,000 Airport Layout Plan Update – Airport Presenter: Greg Owen, Airport Manager. Motion/Second: Landis/Thomas to authorize City Manager to sign Federal Aviation Administration grant offer for $75,000 airport layout plan update. Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:15 p.m. 14. CLOSED SESSION - Continued a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units City Council Minutes for August 21, 2013, Continued: Page 5 of 5 b. Conference With Legal Counsel – Existing Litigation Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT ‘1362029 c. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Gov’t Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms e. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms No reportable action was taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:45 p.m. ________________________________ Kristine Lawler, City Clerk Agenda Item 5b CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 26, 2013 5:30 p.m. 1. ROLL CALL Ukiah City Council met for a Special Meeting on August 26, 2013, which was legally noticed on August 23, 2013. Mayor Crane called the meeting to order at 5:36 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Benj Thomas, and Mayor Douglas F. Crane. Absent: Phil Baldwin. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; Melody Harris, Human Resources Director; and Kristine Lawler, City Clerk. Also Present: Rick Haeg, Labor Consultant (via teleconference). 2. PUBLIC COMMENT Presenters: Kevin Doble and Judy Pruden. 3. NEW BUSINESS a. Consideration and Possible Introduction of Ordinance Providing Procedure for Filling Mid-Term Vacancies on the City Council. Presenter: David Rapport, City Attorney. Public Comment: Judy Pruden. Council Consensus is to continue this item to the September 4, 2013, City Council meeting. CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 5:58 P.M. 4. CLOSED SESSION a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units No reportable action. 5. ADJOURNMENT There being no further business, the meeting adjourned at 6:14 p.m. ________________________________ Kristine Lawler, City Clerk