Loading...
HomeMy WebLinkAbout2013-07-17 PacketCITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 17, 2013 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Proclamation Recognizing Councilmember Mari Rodin’s Years of Service. b. Proclamation Recognizing Gordon Elton’s Years of Service. c. Proclamation Recognizing Gibson Creek Property Donation. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of July 3, 2013, Regular Meeting. b. Minutes of July 10, 2013, Special Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report of Disbursements for the Month of June, 2013. b. Report to the City Council Regarding Payment to City of Light Sound and Recording for the Sound Equipment and Sound Technician Services for the 2013 Sundays in the Park Concert Series in the Amount of $10,752. c. Award of Contract for the State and Church Streets Electric System Improvement Project, Specification No. 13-06 in the Amount Of $57,068.00 to Wipf Construction, To Install Underground Substructures. (EUD) d. Award Contract Commercial Pump and Mechanical for the Replacement of an Impeller and Wear Ring for Influent Pump Station Pump #3 at the Waste Water Treatment Plant in the Amount of $45,386.75. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the Dilapidated Palace Hotel Structure Located at 272 North State Street. b. Public Hearing to Consider Adoption of Ordinance to Set New Water Connection Fees. 12. UNFINISHED BUSINESS a. Presentation and Discussion of Main Feeder Route, Type of Construction and Costs Along the North Coast Railroad Authority (NCRA) Right-Of-Way. (EUD) 13. NEW BUSINESS a. Approval of Response to Mendocino County Grand Jury – Forming and Reforming a Community. b. Approval of Contract with Regional Government Services (RGS) for Accounting Services Related to Financial Software Conversion. c. Complete Streets—Hear Presentation, Discuss, and Possibly Give Direction to Staff to Bring Back a Complete Streets Policy for Consideration at a Future Meeting. 14. CLOSED SESSION – Closed Session may be held at any time during the meeting a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager; Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Existing Litigation Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT ‘1362029 c. Conference with Legal Counsel – Existing Litigation Subdivision (a) of Gov’t Code Section 54956.9); Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10; Negotiator: Jane Chambers, City Manager; Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco); Under Negotiation: Price & Terms e. Conference with Real Property Negotiators (§54956.8) Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11; Negotiator: Jane Chambers, City Manager; Negotiating Parties: City of Ukiah, North Coast Railroad Authority, and Administrative Office of the Courts; Under Negotiation: Price & Terms f. Conference with Real Property Negotiators (§54956.8) Property: APN 170-050-13-00; 003-582-38-00; and 003-181-35-00; Negotiator: Jane. Chambers, City Manager; Negotiating Parties: City of Ukiah and AJPJ, LLC g. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00; Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz; Under Negotiation: Price & Terms 15. ADJOURNMENT Page 1 of 5 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 3, 2013 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on July 3, 2013, having been legally noticed on June 28, 2013. Mayor Crane called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Mari Rodin, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Absent: Mary Anne Landis. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of June 19, 2013, a Regular Meeting. b. Minutes of June 24, 2013, a Special Meeting – Budget Hearing. c. Minutes of June 25, 2013, a Special Meeting – Closed Session. d. Minutes of June 25, 2013, a Special Meeting – Budget Hearing. Motion/Second: Baldwin/Rodin to approve the following minutes: June 19, 2013, a Regular Meeting; June 24, a Special Meeting – Budget Hearing; June 25, a Special Meeting – Closed Session; and June 25, 2013, a Special Meeting – Budget Hearing as submitted. Motion carried by the following roll call votes: AYES: Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Authorize the City Manager to Negotiate and Execute an Agreement (CC 13-021) with Arcata Economic Development Corporation for Underwriting Services for the Community Development Block Grant Economic Development Allocation Program – Planning Department Motion/Second: Rodin/Thomas to approve Consent Calendar Item 7a, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Presenter: Anne Molgaard, Ukiah Unified School Board Member. City Council Minutes for July 3, 2013, Continued: Page 2 of 5 9. COUNCIL REPORTS Presenter: Councilmember Rodin. 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS 12. UNFINISHED BUSINESS 13. NEW BUSINESS a. Approval of Contract with Tyler Technologies for Utility Billing Business Process Consulting and Production Development – Financial Department Presenter: Ian Roth, Assistant Finance Director. Motion/Second: Thomas/Baldwin to approve of the contract (CC 13-022) with Tyler Technologies for Utility Billing Business Process Consulting and Production Development in the amount of 63,063. Motion carried by the following roll call votes: AYES: Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None. b. Approval of Contract with Muniservices for Business License Program Administration – Finance Department Presenter: Ian Roth, Assistant Financial Director and Jan Newell, Finance Controller. Motion/Second: Thomas/Rodin to approve of contract (CC 13-023) with MuniServices for Business License Program administration in the amount of $35,000. Motion carried by the following roll call votes: AYES: Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None. c. Authorize City Manager to: 1) Negotiate and Execute the GP Strategies Termination Agreement and 2) Negotiate and Execute an Agreement with Cooper Compliance Corporation for National Electric Reliability Corporation (NERC) Compliance Services for the City of Ukiah Electric Utility Department (EUD). Presenter: Mel Grandi, Electric Utility Director. Motion/Second: Rodin/Baldwin to authorize City Manager to negotiate and execute the GP strategies termination agreement, and negotiate and execute an agreement (CC 13-024) with Cooper Compliance Corporation for National Electric Reliability Corporation (NERC) compliance services for the City of Ukiah Electric Utility Department. Motion carried by the following roll call votes: AYES: Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None. d. Accept Proposal and Authorize City Manager to Negotiate Amendment to Contract with Lee Mechanical Incorporated to Complete Repairs Needed to the Hydro Unit #1 in an Amount Not To Exceed $36,400 and Approve a Budget Amendment in the Amount of $36,400. (EUD) Presenter: Mel Grandi, Electric Utility Director. City Council Minutes for July 3, 2013, Continued: Page 3 of 5 Motion/Second: Rodin/Baldwin to accept the proposal and authorize the City Manager to negotiate an amendment to the contract (CC 13-025-A1) with Lee Mechanical Incorporated to complete repairs needed to the Hydro Unit #1 in an amount not to exceed $36,400, and approve a budget amendment in the Amount of $36,400. Motion carried by the following roll call votes: AYES: Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None. e. Verbal Presentation on Possible Participation In and Support of the Sonoma County Water Agency’s Compliance with the State Water Board’s Order, Term 17. Presenter: Tim Eriksen, Public Works Director. f. Approval of Response to Grand Jury Report – The Landfill that Refused to Die. Presenter: Tim Eriksen, Public Works Director. Mayor Directive to include, in this record, the following exchange between Councilmember Rodin and Tim Eriksen, Public Works Director: Rodin: I have three questions. The Grand Jury made three claims that I’m wondering about, if] there true or could you explain them. One is - in the section under discussion under bottom of second paragraph - “on May 5, 2000, the City of Ukiah submitted a revised plan…” this technical document and then “…in August 2000, the city revised the plan, and in December 2000, the Water Board and Cal-Recycle provided comments, and for the next eight years comments and revisions went back and forth with the city missing important deadlines.” Eriksen: Absolutely incorrect. Rodin: So, that’s incorrect but it said in here that the (inaudible) of the Grand Jury spoke to you. Did you cover this topic? Eriksen: We did. Rodin: And so they just put it in Eriksen: I have no idea where they had that information. The last time was in 2005, we actually had Rick Kennedy back, and they wanted a J&TD, which is a document which combines both the Water Board information and the Waste Board information; we submitted that; there was some back and forth on those thoughts and comments; the ball was left in the Water Board’s court; and we did not get comments until April of this year. Rodin: Well I’m glad that you stated that for the record, because that wasn’t stated in the findings as something for you to respond to, so you didn’t get a chance to say that. The second one is that the next paragraph is that, “The city received two extensions, of which the second one expired in 2010.” And then it says, “On March…” of “…2012, the City of Ukiah Landfill was put on the Inventory of Solid Waste Facilities Which Violate State Minimum Standards, due to chronic violations.” Could you explain that one? Eriksen: So the chronic violation would be that it is not closed and capped, and there are no City Council Minutes for July 3, 2013, Continued: Page 4 of 5 fines associated with that, it just simply goes on a list. Why that they did all the landfills in Mendocino County, the South coast Landfill – I can’t remember the other one, I think it’s on the coast – and the city, those were all put on that list. Rodin: Ok. And then one more…it says that “Part of the discussion was which type of cap would be used, an earth/clay cap or a geo-synthetic liner. After twelve years, at a November 15, 2012, meeting between the City of Ukiah and the agencies involved…,” which I think it refers to the State agency, “…there was no resolution of which cap will be used. The agencies stated they were ‘reluctant to approve the submitted design concepts’, and no permits for closure were issued. These agencies have a determination process for the completeness and correctness of an application. The city has not resubmitted an application for closure.” Eriksen: Absolutely we have; it’s the design plans that we’ve submitted. They’ve commented on those. This document in my hand dated June 20, 2013, is our response to those comments on our design, and so that process is underway. Rodin: Ok. Thanks for explaining that. Motion/Second: Thomas/Baldwin to approve response to the Grand Jury report – The Landfill that Refused to Die - for transmission to the Grand Jury. Motion carried by the following roll call votes: AYES: Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None. g. Discussion and Approval of Proposed Letter to Mendocino Board of Supervisors in Support of Reconsideration of Property Assessed Clean Energy (PACE) Program Presenter: Councilmember Rodin. Public Comment: John Sakowicz; Consensus of the Council to direct Councilmember Landis to revise the letter per Council discussion and continue this item to the July 17, 2013, meeting. 14. CLOSED SESSION - Continued a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(c): (1 case) c. Conference with Legal Counsel – Existing Litigation Subdivision (a) of Gov’t Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms City Council Minutes for July 3, 2013, Continued: Page 5 of 5 e. Conference with Real Property Negotiators (§54956.8) Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah, North Coast Railroad Authority, and Administrative Office of the Courts Under Negotiation: Price & Terms f. Conference with Real Property Negotiators (§54956.8) Property: APN 170-050-13-00; 003-582-38-00; and 003-181-35-00 Negotiator: Jane. Chambers, City Manager Negotiating Parties: City of Ukiah and AJPJ, LLC g. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms h. Conference with Real Property Negotiators (§54956.8) Property: APN 002-262-04 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Verihealth, Inc. Under Negotiation: Price and Terms No reportable action was taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 7.47 p.m. Kristine Lawler, City Clerk 2CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 10, 2013 5:30 p.m. 1. ROLL CALL Ukiah City Council met for a Special Meeting on July 10, 2013, which was legally noticed on July 5, 2013. Mayor Crane called the meeting to order at 5:30 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Mari Rodin (via teleconference); Benj Thomas, and Mayor Douglas F. Crane. Absent: Vice Mayor Phil Baldwin. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PUBLIC COMMENT 3. NEW BUSINESS a. Options Regarding Filling Pending Vacancy of a City Council Seat; Discussion and Possible Action to Hold Special Meeting Friday July 12, 2013. Presenter: David Rapport, City Attorney; Jane Chambers, City Manager. Public Comment: Susan Knopf and Steve Scalmanini. Consensus of the Council to hold a Special Meeting Friday, July 12, 2013, at 3:00 p.m. 4. CLOSED SESSION a. Conference with Real Property Negotiators (§54956.8) Property: APN 156-240-03, 02, 07, 12 Negotiator: Jane Chambers, City Manager; Negotiating Parties: City of Ukiah, Dave Hull, Rick Piffero Under Negotiation: Price & Terms THE CITY COUNCIL ADJORNED TO CLOSED SESSION AT 5:57 P.M. No reportable action was taken. 5. ADJOURNMENT There being no further business, the meeting adjourned at 7:11 p.m. Kristine Lawler, City Clerk 1 Complete Streets Policy of the City of Ukiah A. Complete Streets Vision Statement The City of Ukiah envisions a community resplendent with aesthetically pleasing, easily accessible, and ubiquitous walking and biking routes in the hope that they foster social interaction, create community pride, and lead to excellent quality of life. In realizing this vision through implementation of this Complete Streets policy, Ukiah will enjoy long-term cost savings in improved public health, better environmental stewardship, a vibrant local economy, reduced fuel consumption, and reduced demand for costly motor vehicle infrastructure B. Complete Streets Principles 1. Complete Streets Serve All Users. The City of Ukiah is committed to creating and maintaining Complete Streets that provide safe, comfortable, and convenient travel along and across streets through a comprehensive, integrated transportation network that serves street users of all ages and abilities, including but not limited to pedestrians, bicyclists, motorists, public transit users, emergency vehicle operators, maintenance vehicles, and seniors, children, youth, and families. 2. Context Sensitivity. In planning and implementing street projects, the City of Ukiah shall maintain sensitivity to local conditions and needs in both residential and commercial neighborhoods and shall work with residents, merchants, and other community stakeholders to ensure that a strong sense of place endures. Improvements that will be considered include sidewalks, shared use paths, bicycle lanes, bicycle routes, paved shoulders, street trees and landscaping, street furniture, planting strips, accessible curb ramps, crosswalks, refuge islands, pedestrian signals, signage, bicycle parking facilities, public transportation stops and facilities, and other features assisting in the provision of safe travel for all users. Other measures including traffic calming methods such as traffic circles, transit bulb outs, cyclovias, and road diets will also be incorporated. Recognizing the safety benefits of cars moving slower through the streets, reducing speed limits will also be considered where applicable. The City will experiment with temporary structures as appropriate to try innovative approaches to completing streets. 3. All Infrastructure Projects and Phases. Complete Streets infrastructure, sufficient to enable reasonably safe travel along and across the right of way for each category of users, shall be incorporated into all planning, funding, design, approval, and implementation processes for any construction, reconstruction, retrofit, maintenance, operations, alteration, or repair of streets except that specific projects may be excluded from serving a specific category of users if an exemption is approved via the process set forth later in this policy. 2 The City shall consider making Complete Streets practices a routine part of everyday operations, approach every relevant project, program, and practice as an opportunity to complete the streets and improve the transportation network for all users. The City will work in coordination with other departments, agencies, and jurisdictions to maximize opportunities for Complete Streets and will look to all sources of transportation funding to implement Complete Streets. The following projects provide opportunities for connectivity and cooperation: pavement resurfacing, restriping, accessing above and underground utilities, signalization operations and modifications and maintenance of landscaping and related features. The City will refer all consultants working in related areas to the City of Ukiah’s Complete Streets policy. C. Implementation 1. Plan Consultation and Consistency. Maintenance, planning, and design of projects affecting the City’s transportation network shall be consistent with all adopted in City planning documents, including future revisions, including the City of Ukiah’s General Plan, the Master Bike and Pedestrian Plan, and any other documents containing policies and procedures related to the City’s transportation system. All City of Ukiah procedures, plans, and rules will be consistent with this policy. 2. Street Network/Connectivity. As feasible, the City of Ukiah shall incorporate Complete Streets infrastructure into existing streets to improve the safety and convenience of users with the particular goal of creating a connected network of facilities accommodating each category of users and regional geographic areas. 3. Evaluation. The Department of Public Works shall perform biennial evaluations of how well the streets and transportation network of the City are serving each category of users by collecting baseline data and collecting follow-up data on a regular basis. Performance measures will be shifted from considering only vehicular Level of Service (LOS) to more comprehensive measures such as: the miles of on-street bicycle lanes and accommodations created, new linear feet of pedestrian accommodation, changes in people bicycling, walking or using transit, number of new street trees, and/or the creation or adoption of a new multi-modal Level of Service that better measures the quality of travel experience. D. Exemptions Should a City department seek to exempt a project from Complete Streets requirements, the department head must provide a written explanation of why accommodations for all modes were not included or necessary in the project, to the City Manager or to whom the City 3 Manager designates for approval. The following three categories of exemptions are allowable. Any exempted project will be made available to the public for review. 1. Accommodation is not necessary of corridors where non-motorized use is prohibited. However, a greater effort may be necessary to accommodate bicyclists and pedestrians elsewhere within the right of way or within the same transportation corridor. 2. The cost of accommodation is excessively disproportionate to the need, probable use, or long-term savings inherent in Complete Streets projects. Excessively disproportionate is defined as exceeding twenty percent of the cost of the larger transportation project. 3. A documented absence of current or future need. Scarcity of population or other factors can signify an absence of need.