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Home My WebLink About2013-07-03 PacketCITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 3, 2013 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of June 19, 2013, Regular Meeting. b. Minutes of June 24, 2013, Special Meeting - Budget Hearing. c. Minutes of June 25, 2013, Special Meeting – Closed Session d. Minutes of June 25, 2013, Special Meeting - Budget Hearing. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Authorize the City Manager to Negotiate and Execute an Agreement with Arcata Economic Development Corporation for Underwriting Services for the Community Development Block Grant Economic Development Allocation Program. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS 13. NEW BUSINESS a. Approval of Contract with Tyler Technologies for Utility Billing Business Process Consulting and Production Development. b. Approval of Contract with Muniservices for Business License Program Administration. c. Authorize City Manager to: 1) Negotiate and Execute the GP Strategies Termination Agreement and 2) Negotiate and Execute an Agreement with Cooper Compliance Corporation for National Electric Reliability Corporation (NERC) Compliance Services for the City of Ukiah Electric Utility Department (EUD). d. Accept Proposal and Authorize City Manager to Negotiate Amendment to Contract with Lee Mechanical Incorporated to Complete Repairs Needed to the Hydro Unit #1 in an Amount Not To Exceed $36,400 and Approve a Budget Amendment in the Amount of $36,400. (EUD) e. Verbal Presentation on Possible Participation In and Support of the Sonoma County Water Agency’s Compliance with the State Water Board’s Order, Term 17. f. Approval of Response to Grand Jury Report – The Landfill that Refused to Die. g. Discussion and Approval of Proposed Letter to Mendocino Board of Supervisors in Support of Reconsideration of Property Assessed Clean Energy (PACE) Program 14. CLOSED SESSION – Closed Session may be held at any time during the meeting a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager; Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Gov’t Code 54956.9(b) (1 case) c. Conference With Legal Counsel – Existing Litigation Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT ‘1362029 d. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Gov’t Code Section 54956.9); Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) e. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager; Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco); Under Negotiation: Price & Terms f. Conference with Real Property Negotiators (§54956.8) Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11 Negotiator: Jane Chambers, City Manager; Negotiating Parties: City of Ukiah, North Coast Railroad Authority, and Administrative Office of the Courts Under Negotiation: Price & Terms g. Conference with Real Property Negotiators (§54956.8) Property: APN 170-050-13-00; 003-582-38-00; and 003-181-35-00; Negotiator: Jane. Chambers, City Manager; Negotiating Parties: City of Ukiah and AJPJ, LLC h. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00; Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz; Under Negotiation: Price & Terms 15. ADJOURNMENT Agenda Item 5a Page 1 of 5 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 19, 2013 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on June 19, 2013, having been legally noticed on June 13, 2013. Mayor Crane called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Mari Rodin, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Presentation on Cooperation Amongst Districts by Bill Koehler, Redwood Valley Water District. Presenter: Bill Koehler, Redwood Valley Water District Manager. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of June 5, 2013, a Special Meeting. b. Minutes of June 5, 2013, a Regular Meeting. c. Minutes of June 10, 2013, a Special Meeting. Motion/Second: Landis/Thomas to approve the following minutes: June 5, 2013, a Special Meeting; June 5, a Regular Meeting; and June 10, 2013, a Special Meeting as submitted. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for the Month of May, 2013 – Finance Department b. Authorize City Manager to Sign Lease Extension (CC 13-016) to Allow Cal Fire to Continue its Occupancy at the Ukiah Municipal Airport – Airport c. Assignment of Lori Brodoski Lease (CC 13-017) with the City to Marino Enterprises, LLC. – Airport City Council Minutes for June 19, 2013, Continued: Page 2 of 5 d. Authorize City Manager to Negotiate and Execute Right of Way Agreement (CC 13-018) for the Airport Beacon Site On Spanish Mountain – Airport e. Award Professional Consulting Services Agreement to EBA Engineering for Corporation Yard Remediation System Operation and Maintenance and Quarterly Monitoring and Reporting – Public Works Pulled for discussion by Councilmember Baldwin and moved to Item No. 13d. Motion/Second: Rodin/Thomas to approve Consent Calendar Item 7a – 7d, as submitted. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Presenter: Mike Peterson, a.k.a. Davey Crockett. 9. COUNCIL REPORTS Presenters: Councilmembers Thomas and Landis. 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the Dilapidated Palace Hotel Structure Located at 272 North State Street – Planning Department Presenter: Charlie Stump, Planning Director; Eladia Laines, Owner; Christine Emerson, Architectural Intern; Cody Cruz, Structural Engineer; and Norman Hudson. Public Comment: Mike Peterson, a.k.a. Davey Crockett. Motion/Second: Landis/Rodin to continue the public hearing to the City Council meeting of July 17, 2013. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 12. UNFINISHED BUSINESS a. Award Contract for Thermal Solar Heating System Maintenance Project, Specification Number E32089, for the Ukiah Municipal Pool to Clark Construction, and Corresponding Budget Amendment – Community Services Presenter: Katie Marsalon, Community Services Administrator. Motion/Second: Landis/Baldwin to award contract (CC 13-019) for Thermal Solar Heating System Maintenance Project, Spec. No. E32089, to Clark Construction, and approve of corresponding budget amendment. Motion carried by the following roll call votes: AYES: Landis, Rodin, Baldwin, Thomas, and Crane. NOES: None ABSENT: None. ABSTAIN: None. City Council Minutes for June 19, 2013, Continued: Page 3 of 5 13. NEW BUSINESS a. Adopt Resolution Supporting Approval of the Agricultural Conservation Easement Grant Funding from the California Department of Conservation Farmland Conservancy Program to the Mendocino Land Trust for Two Properties within the City’s Current Sphere of Influence – Planning Department Presenters: Charlie Stump, Planning Director. Public Comment: Anne Cool, Mendocino Land Trust Executive Director. Motion/Second: Rodin/Landis to adopt Resolution (2013-14). Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Appointments to Boards and Commissions for Term Expirations and Vacancies Relative to the Airport Commission; Building Board of Appeals; and Paths, Open Space and Creeks Commission, and Resolution Making the Appointments – City Clerk Department Presenter: Kristine Lawler, City Clerk. Consensus of the Council to not accept applications submitted after the noticed deadline, and to keep potential applicants apprised of current vacancies. Nomination by Councilmember Baldwin, Seconded by Councilmember Rodin to nominate Donovan Albright to the County Residency position on the Airport Commission. Nomination by Councilmember Rodin, Seconded by Councilmember Landis to nominate Gordon Elton to the City Residency position on the Airport Commission. Nomination by Councilmember Baldwin, Seconded by Councilmember Rodin to nominate Lawrence S. Mitchell to a Member position on the Building Board of Appeals. Nomination by Councilmember Baldwin, Seconded by Councilmember Landis to nominate Amanda Lynn Samana to the Member within the City’s Sphere of Influence position on the Paths, Open Space, and Creeks Commission. Motion/Second: Landis/Thomas to adopt the Resolution (2013-15) making appointments to the Airport Commission; Building Board of Appeals, and the Paths, Open Space and Creeks Commission. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. City of Ukiah Tax Sharing Ad/Hoc Committee Recommendations to 1) Hold Special City Council Meeting for the Purpose of Informing the City Council about Work to Date on a Tax Sharing Agreement with the County of Mendocino, and to Allow the Council to Discuss that Work; and 2) Advise County of Mendocino of Possible Timing of Proposed Joint City Council/Board of Supervisors Meeting – Administration Presenters: Jane Chambers, City Manager. City Council Minutes for June 19, 2013, Continued: Page 4 of 5 Public Comment: Tony Shaw, Employers Council of the County; John McCowen; and Gordon Elton. Consensus of the Council to direct the City Manager to approve the Tax Sharing Ad/Hoc Recommendation to hold a special City Council workshop regarding Tax Sharing, and direct the City Manager to inform the County regarding timing of a proposed joint Board meeting. d. Award Professional Consulting Services Agreement to EBA Engineering for Corporation Yard Remediation System Operation and Maintenance and Quarterly Monitoring and Reporting – Public Works (From item 7e on the Consent Calendar) Presenters: Councilmember Baldwin; Tim Eriksen, Public Works Director, and Rick Seanor, Assistant Public Works Director. Public Comment: Matt Earnshaw, EBA Engineering Senior Geologist. Motion/Second: Baldwin/Landis to award professional consulting services agreement (CC 13-020) to EBA Engineering for Corporation Yard remediation system operation and maintenance and quarterly monitoring and reporting. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. Adjourn to close session at 7:58 p.m. 14. CLOSED SESSION - Continued a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(c): (1 case) c. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Gov’t Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms e. Conference with Real Property Negotiators (§54956.8) Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah, North Coast Railroad Authority, and Administrative Office of the Courts Under Negotiation: Price & Terms f. Conference with Real Property Negotiators (§54956.8) City Council Minutes for June 19, 2013, Continued: Page 5 of 5 Property: APN 170-050-13-00; 003-582-38-00; and 003-181-35-00 Negotiator: Jane. Chambers, City Manager Negotiating Parties: City of Ukiah and AJPJ, LLC g. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms h. Conference with Real Property Negotiators (§54956.8) Property: APN 002-262-04 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Verihealth, Inc. Under Negotiation: Price and Terms No reportable action was taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:28 p.m. ________________________________ Kristine Lawler, City Clerk Agenda Item 5b Page 1 of 2 CITY OF UKIAH CITY COUNCIL AGENDA Special Meeting Budget Hearing Civic Center Council Chambers 300 Seminary Avenue Ukiah, CA 95482 June 24, 2013 4:00 p.m. BUDGET HEARING 1. ROLL CALL Ukiah City Council met for a Special Budget Hearing Meeting on June 24, 2013, which was legally noticed on June 20, 2013. Mayor Crane called the meeting to order at 4:03 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Mari Rodin, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager and Kristine Lawler, City Clerk. 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Presenters: Pinky Kushner; Dave Gossman, Miscellaneous Unit Operating Engineer Representative; and Gary Smith. 3. ECONOMIC, REVENUE AND EXPENDITURE TRENDS Presenters: Jane Chambers, City Manager and Gordon Elton, Finance Director. Public Comment: Linda Sanders. 4. BUDGET MESSAGE OVERVIEW Presenter: Jane Chambers, City Manager and Gordon Elton, Finance Director. 5. CONSIDERATION AND ADOPTION OF FY 2013/14 BUDGET a. City Clerk, City Manager, City Attorney, City Treasurer Presenter: Jane Chambers, City Manager. Public Comment: Sage Sangiacomo, Assistant City Manager. b. Finance Presenters: Gordon Elton, Finance Director; Ian Roth, Assistant Finance Director; Jan Newell, Finance Controller; and Mary Horger, Purchasing Supervisor. Public Comment: Pinky Kushner. RECESS at 6:33 P.M. to 6:40 P.M. c. Human Resources/Risk Management Presenters: Melody Harris, Human Resources Director. City Council Minutes for June 24, 2013, Continued: Page 2 of 2 d. Information Technology, Economic Development, Successor Agency Presenter: Sage Sangiacomo, Assistant City Manager. Public Comment: Shannon Riley, Project and Program Analyst. e. Community Services Presenter: Sage Sangiacomo, Assistant City Manager. Public Comment: Guy Mills, Park and Grant Administrator and Stephanie Young, Recreation Supervisor. f. Planning Presenter: Charlie Stump, Planning Director. g. Airport Presenter: Greg Owen, Airport Manager. h. Police and Fire Presenter: Chief Chris Dewey, Public Safety Director. 6. CLOSED SESSION a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager; Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units 7. PUBLIC COMMENT 8. ADJOURNMENT There being no further business, the meeting adjourned at 9:31 p.m. ________________________________ Kristine Lawler, City Clerk Agenda Item 5c CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 25, 2013 4:00 p.m. 1. ROLL CALL Ukiah City Council met for a Special Meeting on June 25, 2013, which was legally noticed on June 24, 2013. Mayor Crane called the meeting to order at 4:07 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Mari Rodin (arriving at 4:12 p.m.), Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney (departing at: 4:36 p.m.); and Kristine Lawler, City Clerk 2. PUBLIC COMMENT None given. 3. CLOSED SESSION a. Conference with Real Property Negotiators (§54956.8) Property: APN 156-240-03, 02, 07, 12 Negotiator: Jane Chambers, City Manager; Negotiating Parties: City of Ukiah, Dave Hull, Rick Piffero Under Negotiation: Price & Terms No reportable action. 4. ADJOURNMENT There being no further business, the meeting adjourned at 4:36 p.m. ________________________________ Kristine Lawler, City Clerk Agenda Item 5d Page 1 of 2 CITY OF UKIAH CITY COUNCIL AGENDA Special Meeting Budget Hearing Civic Center Council Chambers 300 Seminary Avenue Ukiah, CA 95482 June 25, 2013 4:00 p.m. BUDGET HEARING 1. ROLL CALL Ukiah City Council met for a Special Budget Hearing Meeting on June 25, 2013, which was legally noticed on June 20, 2013. Mayor Crane called the meeting to order at 4:07 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Mari Rodin (arriving at 4:12 p.m.), Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney (departing at: 4:36 p.m.); and Kristine Lawler, City Clerk 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Presenters: Pinky Kushner, Dave Gossman, Miscellaneous Unit Operating Engineer Representative, Gary Smith, Linda Sanders. THE CITY COUNSEL ADJOURNED TO SPECIAL CLOSED SESSION MEETING AT 4:21 P.M. THE CITY COUNSEL RECONVENED TO SPECIAL BUDGET HEARING MEETING AT 4:36 P.M. 3. UNFINISHED BUSINESS FROM PREVIOUS MEETING Presenters: Jane Chambers, City Manager and Gordon Elton, Finance Director. 4. DEPARTMENT PRESENTATIONS a. Electric Utility Presenter: Mel Grandi, Electrical Utility Director. Public Comment: Susan Knopf and Pinky Kushner. b. Public Works c. Water Utility d. Sewer Utility Presenter: Tim Eriksen, Public Works Director. 5. CAPITAL PROJECTS DISCUSSION Presenter: Tim Eriksen, Public Works Director; Jane Chambers, City Manager; and Gordon Elton, Finance Director. 6. PUBLIC COMMENT Presenter: Linda Sanders. City Council Minutes for June 25, 2013, Continued: Page 2 of 2 7. DISCUSSION AND POSSIBLE ADOPTION OF FY 2013/14 BUDGET RESOLUTION Presenter: Mayor Crane and fellow Councilmembers. Motion/Second: Landis/Thomas to adopt the Fiscal Year (FY) 2013-2014 Budget Resolution with suggested modifications. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, and Baldwin. NOES: Crane. ABSENT: None. ABSTAIN: None. 8. CLOSED SESSION a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager; Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units 9. ADJOURNMENT There being no further business, the meeting adjourned at 9:51 p.m. ________________________________ Kristine Lawler, City Clerk