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Home My WebLink About2013-06-05 PacketPage 1 of 3 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 5, 2013 5:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Proclamation: U.S. Army Week b. Presentation from the Mendocino County Youth Project and Consideration of City Representation to the Mendocino County Youth Project Board of Directors. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of May 15, 2013, Regular. b. Minutes of May 22, 2013, Special Meeting – Strategic Planning. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Notification of Purchase of Ammunition in the Amount of $21,440.76 from Load-X Inc. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS Page 2 of 3 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) a. Public Hearing Continued to Consider Adoption of Ordinance to Set New Water Connection Fees. 12. UNFINISHED BUSINESS a. Discussion and Possible Adoption of Resolution and/or Approval of Letter Against Military Intervention in Syria. b. Adopt Resolution Approving a Mitigated Negative Declaration for the Recycled Water Master Plan and Preferred Alternative. 13. NEW BUSINESS a. Adoption of Resolution Supporting Participation in the Water Bond Coalition. b. Receive Report and Discuss the 2012-2013 Planning and Community Development Department Accomplishments, Proposed 2013-2014 Budget Changes, and Expected Accomplishments for the Coming Year. c. Authorize the Director of Public Works to Submit a Letter Of Intent Regarding Implementation of Regional Phase I Storm Water Permit. d. Approval of Response to Grand Jury Report – City of Ukiah vs. Ukiah Valley Sanitation District Round Three. e. Approval of Purchase of Vertical Bar Screen for the Influent Pump Station at the Waste Water Treatment Plant in the Amount of $174,708.03. f. Approve the Implementation Plan and Job Descriptions for the Reorganization of the Community Services Department. g. Authorize the Electric Utility Department to Issue 1) Led Lighting Rebates for Anton Stadium Multi-Use Building, and Redwood Empire Carl Purdy Hall, and 2) Energy Efficiency Rebates for St. Mary’s School, and City of Ukiah Facilities and Authorize the City Manager (or Her Designee) to Execute All Necessary Agreements and Rebate Allocations not to Exceed $25,000 Per Project ($100,000 Total). EUD 14. CLOSED SESSION – Closed Session may be held at any time during the meeting a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Gov’t Code 54956.9(b) (1 case) Page 3 of 3 c. Conference With Legal Counsel – Existing Litigation Name of case: Ukiah et al. v. County of Mendocino et al., SC UK CVPT ‘1362029 d. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Gov’t Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) e. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms f. Conference with Real Property Negotiators (§54956.8) Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah, North Coast Railroad Authority, and Administrative Office of the Courts Under Negotiation: Price & Terms g. Conference with Real Property Negotiators (§54956.8) Property: APN 170-050-13-00; 003-582-38-00; and 003-181-35-00 Negotiator: Jane. Chambers, City Manager Negotiating Parties: City of Ukiah and AJPJ, LLC h. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms 15. ADJOURNMENT Page 1 of 5 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 May 15 , 2013 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on May 15, 2013, having been legally noticed on May 10, 2013. Mayor Crane called the meeting to order at 6:01 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Mari Rodin, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Airport Day Presentation. Presenter: Greg Owen, Airport Manager. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of May 1, 2013 – Special Meeting – Community Services Workshop. b. Minutes of May 1, 2013 – Regular Meeting. Motion/Second: Landis/Thomas to approve the Minutes of the May 1, 2013, Special Meeting – Community Services Workshop; and the Minutes of the May 1, 2013, Regular Meeting, as submitted. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for Month of April, 2013 – Finance Department. b. Approval of Notice of Completion for Gobbi Street / State Street, Street and Utilities Improvement Project, Specification No. 11-10 – Public Works. c. Adoption of Ordinance Amending the City of Ukiah Zoning Map and Establishing the Ukiah Municipal Airport Planned Development Regulations and Map – Planning Department. ORDINANCE NO. - 1141 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE OFFICIAL ZONING MAP FOR THE CITY OF UKIAH, CALIFORNIA AND ESTABLISHING THE UKIAH MUNICIPAL AIRPORT PLANNED DEVELOPMENT City Council Minutes for May 15, 2013, Continued: Page 2 of 5 d. Authorization for the City Manager to Negotiate and Execute Lease Agreement (CC 13-013) with verihealth, Inc. for a Portion of the Fire Department Facilities Located at 300 Seminary Avenue – City Administration. e. Approval of Notice of Completion for the Orchard Substation Landscaping Project, Specification No 12-13 and Approval of Final Payment of the 5% Retention to Fieldstone Construction Company – Electric Utility Department. Motion/Second: Landis/Rodin to approve Consent Calendar Items 7a-7e. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Public Comment: Mariah Larwood, Rachel Ruddick, Marina Scholin, Charlie Vaughn, and Jeffery Blankfort. 9. COUNCIL REPORTS Presenters: Councilmembers Baldwin and Rodin. 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS a. Public Hearing to Consider Adoption of Resolution Amending User Fee Schedule for Community Services Department Fee Items Including Parks, Facilities, Grace Hudson Museum, Municipal Pools, Sports Fields, Recreation Programs and Services – Community Services Presenters: Katie Marsalon, Community Services Administrator and Kerry Randall, Conference Center Administrator. PUBLIC HEARING WAS OPENED. PUBLIC HEARING WAS CLOSED. Motion/Second: Baldwin/Landis to adopt a resolution (2013-10) amending the user fee schedule for Community Service Department Fee Items including Parks, Facilities, Grace Hudson Museum, Municipal Pools, Sports Fields, Recreation Programs and Services. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Receive Report from the City Council Palace Hotel Ad Hoc Committee, Hear from the Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the Dilapidated Palace Hotel Structure Located at 272 North State Street - Planning Department Presenters: Charley Stump, Planning Director and Eladia Laines, Owner. PUBLIC HEARING WAS OPENED. Public Comment: Bob Scaglione, Mendocino County Air Pollution Control Officer. City Council Minutes for May 15, 2013, Continued: Page 3 of 5 Motion/Second: Baldwin/Thomas to continue the public hearing to the City Council meeting of June 19, 2013. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Conduct a Public Hearing and Receive Public Comments on the Draft Mitigated Negative Declaration for the Recycled Water Feasibility Study Project - Public Works – Engineering and Water/Sewer Division Presenter: Charlie Stump, Planning Director and Jarod Thiele, Public Works Administration. PUBLIC HEARING WAS OPENED. Public Comment: Devon Jones, Mendocino County Farm Bureau. PUBLIC HEARING WAS CLOSED. Motion/Second: Rodin/Baldwin to continue the review of the Mitigated Negative Declaration to June 5, 2013. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 12. UNFINISHED BUSINESS a. Report from City Council Members Who Attended May 9, 2013, All Boards Meeting with Inland Water and Power Commission (IWPC) Regarding the Russian River Preservation Alliance Non-Profit; Discussion Regarding Possible Future Steps and Direction to City Staff - City Administration Presenters: Councilmembers Rodin, Thomas, and Baldwin; and Mayor Crane. Public Comment: Devon Jones, Mendocino County Farm Bureau; Peter Good; and Terry Poplawski. Consensus of the Council: Directs staff to agendize an item for approval of a $2,000 contribution towards the construction of the Russian River Preservation Alliance website. 13. NEW BUSINESS d. Authorization to Terminate Agreement with Cal EMA (OES) for the Fire Engine and Equipment Inventory Assigned to the City of Ukiah Fire Department – Fire Department. Presenter: Chief John Bartlett. Motion/Second: Rodin/Landis to terminate the CAL EMA agreement. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. a. Discussion and Possible Adoption of Resolution Against Military Intervention in Syria – Councilmember Baldwin. Presenter: Councilmember Baldwin. City Council Minutes for May 15, 2013, Continued: Page 4 of 5 Public Comment: Jim Houle, Jeffrey Blankfort, Peter Good, Victor Gonzalez, Al Krauss, Jesus Herrera, Elizabeth McCollum, Sanderson Hill, Terry Poplawski, John Acheritogaray, Charley Vaughn, Vicki Patterson, Annie Esposito, Steve Scalmanini, Bruni Kobbe, Carmen Matus, Mariah Larwood, and Raul Torres. Motion/Second: Baldwin/Rodin to draft a letter of opposition that would come back for the Council’s final approval in two weeks that would mention the alternatives to war as mentioned in the United Nations Charter and give information that we currently have available. AYES: Landis, Rodin, Thomas, and Baldwin. NOES: Crane. ABSENT: None. ABSTAIN: None. Motion/Second: Baldwin/Rodin to create RECESS: 8:59 – 9:07 P.M. b. Adopt Resolution Approving the Northern California Power Agency (NCPA) Agreement Regarding the Use and Non-Disclosure of Information for NCPA Projects And Authorizing Execution by the City Manager – Electric Utility Department. Presenter: Mel Grandi, Electric Utility Director. Motion/Second: Landis/Rodin to adopt resolution (2013-11) approving the Northern California Power Agency (NCPA) agreement (CC 13-014) regarding the use and non-disclosure of information for NCPA projects and authorizing execution by the City Manager. Motion carried by the following roll call votes: AYES: Landis, Rodin, Thomas, Baldwin, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. FY 2013/14 General Fund Budget Overview: Report on Status of General Fund Structural Deficit, Use of Short-Term Revenues, and Proposed Use of One-Time Funds to Achieve Increased Police and Street Improvement Services – Finance Department. Presenter: Jane Chambers, City Manager and Gordon Elton, Finance Director. Public Comment: Kim Jordan, Management Unit Chair and Mary Horger, Management Unit Representative. 14. CLOSED SESSION Public Comment: John McCowen, Mendocino County Second District Supervisor. ADJOURNED FOR CLOSED SESSION AT: 10:22 P.M. a. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units b. Conference With Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(c): (1 case) c. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Gov’t Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under City Council Minutes for May 15, 2013, Continued: Page 5 of 5 Participation Agreement) d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms e. Conference with Real Property Negotiators (§54956.8) Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah, North Coast Railroad Authority, and Administrative Office of the Courts Under Negotiation: Price & Terms f. Conference with Real Property Negotiators (§54956.8) Property: APN 170-050-13-00; 003-582-38-00; and 003-181-35-00 Negotiator: Jane. Chambers, City Manager Negotiating Parties: City of Ukiah and AJPJ, LLC g. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms h. Conference with Real Property Negotiators (§54956.8) Property: APN 002-262-04 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Verihealth, Inc. Under Negotiation: Price and Terms No reportable action was taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 10:52 p.m. ________________________________ Kristine Lawler, City Clerk CITY OF UKIAH CITY COUNCIL NOTES Workshop UKIAH VALLEY CONFERENCE CENTER 200 School Street Ukiah, CA 95482 May 22 , 2013 6:00 p.m. 1. ROLL CALL Ukiah City Council met for a Workshop on May 22, 2013, which was legally noticed on May 17, 2013. Mayor Crane called the meeting to order at 6:01 p.m. Roll was taken with the following Councilmembers Present: Mary Anne Landis, Mari Rodin, Benj Thomas, Vice Mayor Phil Baldwin, and Mayor Douglas F. Crane. Staff Present: Jane Chambers, City Manager and Kristine Lawler, City Clerk. 2. STRATEGIC PLANNING a. Evolution of Strategic Budget Process: New Budget Document Format, Discussion Regarding How to Present Recent Budget Journey, and Discussion of Tools to Address Future Budget Needs. Presenter: Jane Chambers, City Manager and Gordon Elton, Finance Director. Consensus of the Council directs staff to agendize a focused topic at 5:00 p.m. before each council meeting. 3. PUBLIC COMMENT Sheri Mannion, Management Analyst; Tony Shaw; and Ian Roth, Assistant Finance Director. 4. ADJOURNMENT There being no further business, the meeting adjourned at 7:24 p.m. ________________________________ Kristine Lawler, City Clerk