HomeMy WebLinkAbout2012-12-05 Packet CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah , CA 95482
December 5 , 2012
6200 P . M .
1 . ROLL CALL
2 . PLEDGE OF ALLEGIANCE
3 . PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a . Introduce New City Clerk, Kristine Lawler
4. PETITIONS AND COMMUNICATIONS
5 . APPROVAL OF MINUTES
a . Regular Minutes of 11 /7/12
6 . RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged .
7 . CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council . Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda . The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a . Report Of Disbursements For Month Of October 2012
b . Approve Tolling Agreement Among City Of Ukiah , Ukiah Successor Agency And Redwood
Business Park Of Ukiah .
C, Notification To City Council Of Acquisition Of Services From Traffic Limited For 2012 Street
Striping In The Amount Of $24 , 572
d . Resolution Of The City Council Of The City Of Ukiah Authorizing The Reconveyance Of
Property To The Successor Agency To The Redevelopment Agency Of The City Of Ukiah
8 . AUDIENCE COMMENTS ON NON =AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in , you may address the Council when this matter is considered . If you wish to speak on a matter that is not
on this agenda , you may do so at this time. In order for everyone to be heard , please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
90 COUNCIL REPORTS
10 . CITY MANAGER/CITY CLERK REPORTS
a . Discuss Possible Cancellation Of 1 /2/12 Regular Meeting
11 . PUBLIC HEARINGS (6 : 15 PM)
a . Receive Report From The City Council Palace Hotel Ad-Hoc Committee , Hear From The
Public, And Consider Adopting The Resolution Ordering The Repair Or Removal Of The
Dilapidated Palace Hotel Structure Located At 272 North State Street
b . Conduct A Public Hearing To Receive Public Comment And Adopt A Resolution Approving
The Community Development Block Grant (CDBG) Program Income Reuse Plan For The
City Of Ukiah
12 . UNFINISHED BUSINESS
a . Building Division Check-in And Status Report
b. Alternative Ambulance Service Arrangements
13 . NEW BUSINESS
a . Appointment Of New Mayor And Vice Mayor
b. Complete Streets—Hear Presentation , Discuss , And Possibly Give Direction To Staff To
Bring Back A Complete Streets Policy For Consideration At A Future Meeting .
C, Award The Construction Of The Orchard Substation Landscaping Project To Fieldstone
Construction Company In The Amount Of $47 , 650 (EUD)
14. CLOSED SESSION — Closed Session may be held at any time during the meeting
a . Conference with Legal Counsel –Existing Litigation
(Subdivision (a) of Gov't Code Section 54956 . 9)
Name of case : (Ukiah Valley Sanitation District v. City of Ukiah , dispute resolution under
Participation Agreement)
b. Conference with Real Property Negotiators (§54956 . 8)
Property: APN 180-080-57 , 58 , 59 , 62 , 637 647 65, 66 , 67, and 180- 110-08 , 09 , 10
Negotiator: Jane Chambers , City Manager
Negotiating Parties : City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation : Price & Terms
C. Conference with Real Property Negotiators (§54956 . 8)
Property: APN 002-232- 12 , 13 and 002-282- 18 and 19 APN 002-232-09 , 101 11
Negotiator: Jane Chambers , City Manager
Negotiating Parties : City of Ukiah , North Coast Railroad Authority , Weston Solutions , Inc. ,
and Administrative Office of the Courts
Under Negotiation : Price & Terms
d . Conference with Labor Negotiator (§ 54957 . 6)
Agency Representative : Jane Chambers , City Manager
Employee Organizations : Police , Fire , Miscellaneous , Management, and Department Head
Units
e . Conference with Real Property Negotiators (§54956 . 8)
Property: APN 001 - 130-20 & 001 - 171 -01
Negotiator: Jane Chambers , City Manager
Negotiating Parties : City of Ukiah and Robert L . and Mary E . Snyder Trust; Joe and Diane
Mayfield
Under Negotiation : Price & Terms
f. Conference with Legal Counsel– Existing Litigation
Gov't Code 54956 . 9(a)
Name of case : County of Mendocino vs . Solid Waste Systems Inc. , Case #1159459
15 . ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend . The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah , CA
95482 , during normal business hours , Monday through Thursday, 8: 00 am to 5 : 00 pm .
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall , located at 300 Seminary Avenue ,
Ukiah , California , not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 30th day of November, 2012 .
Linda Brown , City Clerk
CITY OF UKIAH 5a
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah , CA 95482
November 7 , 2012
6 : 00 P. M .
10 ROLL CALL
Ukiah City Council met at a Regular Meeting on NovembeRomas ,7 , 2012 , the notice for which being
legally noticed on November 2 , 2012 . Mayor Landis calle e meeting to order at 6 : 00 pm . Roll
was taken with the following Councilmembers prese = • Rodin , Baldwin , Vice Mayor
Crane , and Mayor Landis . Councilmembers absent: N tall Present: City Manager Chambers ,
City Attorney Rapport, City Clerk Brown , Publik rks` director and City Engineer Eriksen ,
Finance Director Elton , Electric Utility Director GrA dl , and Ass:r giant City Manager Sangiacomo.
2 . PLEDGE OF ALLEGIANCE .
3 . PROCLAMATIONS/INTRODUCTIONS/P NTA I< ;NS V t
4. PETITIONS AND COMMUNIC #I`I'O ; S
y
5 . APPROVAL OF MINUTES
a . Regular Minutes of. .8/1 /12 fF'
b . Regular Minu t 'r1r9/12 � {' `
g
C. Adjourned �ng M = - f s of 9/2 r1�2, •> � < �
d . Regular Mi of 10/
e . Special Joint ncil/U : Minutes ' f` 19/12
f. Special Joint Co , n i /U ` i utes of /12
10 g . 5 1f IBudget He ri SI ° inu 6/1926112
NIP
M/S > '- °din/Crane to p'� . ove Tv i , tes items ' through 5g , as submitted . Motion carried by the
follows II call vote ES : T -q as , Rodin , Baldwin , Crane , and Landis . NOES : None .
ABSEN"f. ne . ABSTAI bne
W,, r
65 RIGHT TO AP L DECD 1., N
7 . CONSENT CALEN
a . Authorize The Sol Source Contract With Golden Gate K9 LLC , Training And Certification
Of The Ukiah Police Department's Police Dog Program .
b . Approve Amendment #2 To The Laminar Energy Services , Inc. Contract In The Amount Of
$21 , 400 . (EUD)
M/S Crane/Thomas to approve Consent Calendar Items 7a-7b. Motion carried by the following
roll call votes : AYES : Thomas , Rodin , Baldwin , Crane , and Landis . NOES : None . ABSENT: None .
ABSTAIN : None .
89 AUDIENCE COMMENTS ON NON -AGENDA ITEMS
90 COUNCIL REPORTS
Councilmember Baldwin reported he and Councilmember Rodin have a meeting scheduled for
Monday with Supervisors McCowen and Smith ,for possible agreement on their Tax Sharing ad hoc
meetings . Baldwin also mentioned the passing of George McGovern a couple of weeks ago , and
noted that he was not only a great war hero , but also a hero to Baldwin .
Councilmember Crane reported on Palace Hotel ad hoc. He and Mayor Landis met with Ms .
Laines , and Mr. Hudson yesterday focusing on discussion about progress on title clearance , and
engagement of professional design services for repair and improvements work that we hope to
have an answer on in two weeks . Landis noted we are also concerned about the sufficiency of the
roof repairs made .
Mayor Landis reported on the Planter Triangles . She < dt d the involvement of the mental health
suicide prevention organization , involvement by th local business , and individuals . Five
thousand dollars was leveraged into replanting , irr' = ' gt `% She noted they are seeking $ 100
sponsorships towards the effort which will b . ' e ognized tf -h a plaque. Fliers with more
information are available by contacting Sha iley at the C ' erence Center. Mayor Landis
also reminded everyone to remain about s'� es from the micr es when speaking to avoid
sound distortions on our video system . S $ oted our sound syst s old and that we will be
looking at what we can do to enhance sound ty in the future .
10 . CITY MANAGER/CITY P.P,
Assistant City Manager Sangiaco : ed on theo d job fair. Kerry Randall is the liaison
from the Economic Development ts re 32 J o , vailable , 22 vendors participating and
100 job seekers today. It is an ongoi . . ctivi s of he ne 4r a in April . He also reported on the
Downtown Showcas as a Gra SHudson seum ev that took place this past Sunday
honoring past u � . 5<
g a peptionist, 31st p C ggs , who passed away recently and
unbeknownst to a : -;ne left a dowme 1 07000 51 we Museum . The Museum dedicated
the foyer in her nam` . f
City May G a bers a r " s a co ri : O. t for the next Regular City Council meeting of
Nove `t� she a notice a a le 'st one Councilmember in addition to our City
Attor l not be b n d o the Tha iving Holiday . She suggested cancellation of that
meeti deferring all ( - ess r e next Regular Meeting on December 5 . Council approved
cancella -iffil . > of the Regula ovemb ? , meeting by General Consent.
11 . PUBLIC HEt . GS 6 : 15M
3
12 . UNFINISHED B 4ESS
a. Report on AdJW
ewn It of Transfer Station and Garbage Collection Rates Effective
January 1 , 2013
Finance Director Elton presented the item . Recommended action (s) : Confirm the proposed rates
are within the limit of Section 6 . 2 of the Amended and Restated Transfer Station Agreement and
the Waste Collection Agreement.
Councilmember Crane recused himself from the discussion .
M/S Baldwin/Rodin to approve the recommended action . Motion carried by the following roll call
votes : AYES : Thomas , Rodin , Baldwin , and Landis . NOES : None . ABSENT: None , ABSTAIN :
Crane .
b. Presentation And Discussion Of Proposed Downtown Tree-Lighting Project And
Authorize Purchase Of Materials And Implementation Of The Downtown Decorative
Lighting Project As Described In The Agenda Summary Report. ( EUD)
Public Utility Director Grandi presented the item . Recommended action (s) : Authorize Purchase
Of Materials And Implementation Of The Downtown Decorative Lighting Project As Described In
The Agenda Summary Report.
Public Comment: Rick Hansen and Judy Pruden representing Ukiah Main Street.
M/S Crane/Thomas to approve the recommended action with the amendment of striking from the
Materials item 1 ) the " not to exceed $7 , 000 ; " and instead including " not to exceed the Budget
Funding . " Motion carried by the following roll call votes : : Thomas , Rodin , Baldwin , Crane ,
and Landis . NOES : None . ABSENT: None. ABSTAIN : No ;
c. Budget Amendments For The 612 Sewer ; K I 2012-2013 Budget For
Expenses Anticipated To GHD, Inc For < itrate d Ammonia Study At The Waste
Water Treatment Plant And Budget '' dme s Fo k s Agreed Upon At The
September 20, 2012 Joint Meeting The Ukiah all anitation District
Public Works Director and City Enginee sen presented the e . noting the Ukiah Valley
Sanitation District planned to adopt the same eir meeto : g . Recom e > ed action (s) : Approve
the noted budget amendment.
M/S Crane/Thomas to approve tf . amended a 4 > n Motion carried by the following roll call
votes : AYES : Thomas , Rodin , B rwi r ne , and dis . NOES : None , ABSENT: None .
ABSTAIN : None . �� ,,.
13 . NEW BUSINESS - 3
a. Water Cori: ' ion Fe eview S ,e enta "i .. : ` or Discussion And Direction
Presented IF&H Co ultants, y '
Public Works Director F f City - , . < j eer Erik presented the item . He presented copies of a
letter recen er : :o the : < a h c I . He"f; % reintroduced John Farnkopf of HF&H
Cons It erpoi � senta ftle� Water Connection Fee Study . " Recommended
actin "; '; : Direct std sche a public ing to adopt a new schedule for Water Connection
Fees ,
Public Co : e t: Tony Sh ' . epres I g the Employers Council , and J . R . Rose spoke to the
item .
No was action take ut dire ; i; > n was given to bring the item back with recommendations from
staff based on the C ;. ' I t Ession .
b. Authorize City Manager To Negotiate And Execute A Contract For Rehabilitation Of
The Pump And Well Located On Gobbi Street Near The Intersection Of Orchard
Avenue Also Known As (Well #7) And Approve Appropriate Budget Amendments
Public Works Director and City Engineer Eriksen presented the item . Recommended action (s) :
Authorize the City Manager to negotiate and execute a contract with Groundwater Pump and Well
and approve all related and appropriate budget amendments .
M/S Rodin/Crane to approve the recommended action with the addition that prior to actually
proceeding with that work there is a review with Tabor, that there is at least an unofficial consult
with the people who specialize in wells , to avoid pitfalls . Motion carried by the following roll call
votes : AYES : Thomas , Rodin , Baldwin , Crane , and Landis . NOES : None . ABSENT: None.
ABSTAIN : None .
Mayor Landis noted that since the November 21 meeting had been cancelled , the scheduled Palace Hotel
public hearing should be continued to December 5 . Council approved that change unanimously by voice
vote .
The meeting adjourned to closed session .
14. CLOSED SESSION — Closed Session may be held at any time during the meeting
a . Conference with Legal Counsel —Existinq Litigation
(Subdivision (a) of Gov't Code Section 54956 . 9)
Name of case : (Ukiah Valley Sanitation District v. City of Ukiah , dispute resolution under
Participation Agreement)
b . Conference with Real Property Negotiators (§54956 . $)
Property: APN 180-080-571 58, 59 , 622 63 , 64 , 65, 6 _ , and 180- 110-08 , 09 , 10
Negotiator: Jane Chambers , City Manager
Negotiating Parties : City of Ukiah and Northw tic (Costco)
Under Negotiation : Price & Terms
C, Conference with Real Property Negotiator( 4956 . `
Property: APN 002-232- 12 , 13 and 000 -- 18 and 19 PN 002-232-09 , 107 11
Negotiator: Jane Chambers , City , OR r {
Negotiating Parties : City of Ukiah , Ns h Coast Railroad Auth r H. Weston Solutions , Inc. ,
and Administrative Office of the Courts
Under Negotiation : Price & Terms ,
d . Conference with Labor N - . fflaor (§ 5495 . ,)
Agency Representative : .! > bers , Cit ager
Employee Organizations : Pe Iiscellan , Management, and Department Head
Units6' r
e . Conference wit , -e Pro ert otiato54956. 8)
Property: k, .. �� t -20 & 00 � 1 -0
Negotiator; a rs , City
a Negotiatin Cit f Ukiah a bert L . and ary E Snyder Trust; Joe and Diane
Mayfield
U deg .Gice � :m h
. r
There was ortable a _
15 . ADJO LAMENT
There being further busi the mee ing adjourned at 8: 18 pm .
Linda C . Brown , City Clerk 4W
ITEM NO . : 7a
MEETING DATE : November 21 , 2012
City Of `ClJfi rgrr_
AGENDA SUMMARY REPORT
SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF OCTOBER 2012
Payments made during the month of October 2012 , are summarized on the attached Report of
Disbursements . Further detail is supplied on the attached Schedule of Bills , representing the four
(4) individual payment cycles within the month .
Accounts Payable check numbers : 116041 - 116175 , 116218- 116431
Accounts Payable Manual check numbers : 116037- 116038
Payroll check numbers : 115993- 116036 , 116176- 116217
Payroll Manual check numbers : 116039- 116040
Void check numbers : none
This report is submitted in accordance with Ukiah City Code Division 1 , Chapter 7 , Article 1 .
Fiscal Impact:
Budgeted FY 12/ 13 F1 New Appropriation a Not Applicable F] Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
Continued on Page 2
Recommended Action(s) :
Approve the Report of Disbursements for the month of October 2012
Alternative Council Option(s) : N/A
Citizens advised : N/A
Requested by: City Manager
Prepared by: Accounts Payable Specialist II
Coordinated with : Finance Director and City Manager
Attachments: Reports of Disbursements
Approved : tQ /�V��
J e Chambers , City Manager
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF OCTOBER 2012
Demand Payments approved:
Check No. 116037-116038, 116041 -116175, 116218-116326, 116327-116431
FUNDS:
100 General Fund $183,144.82 600 Airport $117,804.81
105 Measure S General Fund $45,808.09 610 Sewer Service Fund
110 Special General Fund 611 Sewer Construction Fund
140 Park Development $327.95 612 City/District Sewer $124,351 .94
141 Museum Grants 614 Sewer Capital Projects Fund $80,601 .43
143 N. E. H.1 . Museum Grant 615 City/District Sewer Replace
144 Museum Grant 620 Special Sewer Fund (Cap Imp)
200 Asset Seizure Fund $2,849. 17 640 San Dist Revolving Fund
201 Asset Seizure (Drug/Alcohol) 641 Sanitation District Special $111426.76
203 H&S Education 11489 (B)(2)(A1 ) $800.00 650 Spec San Dist Fund (Camp Imp)
204 Federal Asset Seizure Grants 652 REDIP Sewer Enterprise Fund
205 Sup Law Enforce. Srv. Fund (SLESF) 660 Sanitary Disposal Site Fund $4,057.78
206 Community Oriented Policing 661 Landfill Corrective Fund
207 Local Law Enforce. Blk Grant 664 Disposal Closure Reserve
208 Asset Forfeiture 11470.2 H&S $1 ,262.08 670 U.S.W. Bill & Collect $29,772.65
220 Parking Dist. #1 Oper & Maint $825.44 678 Public Safety Dispatch $1 , 184.62
230 Parking Dist. #1 Revenue Fund 695 Golf $681 .93
250 Special Revenue Fund $4,805.01 696 Warehouse/Stores $1 ,468.67
255 ARC General Operating Fund $6,970.59 697 Billing Enterprise Fund $3,745.83
260 Downtown Business Improvement $401 .53 698 Fixed Asset Fund $17,005.57
270 Signalizaton Fund 699 Special Projects Reserve $257.20
290 Bridge Fund 765 City RDA Projects $5,462.80
300 2106 Gas Tax Fund 800 Electric $8441421 .55
301 2107 Gas Tax Fund 805 Street Lighting Fund $12,240.29
303 2105 Gas Tax Fund 806 Public Benefits Charges $11 ,777.83
310 Special Aviation Fund 820 Water $88,917.30
315 Airport Capital Improvement 840 Special Water Fund (Cap Imp) $1309997.84
330 1998 STIP Augmentation Fund 900 Special Deposit Trust $21 ,930.98
332 Federal Emerg. Shelter Grant 910 Worker's Comp. Fund
333 Comm. Development Block Grant 920 Liability Fund
334 EDBG 94-333 Revolving Loan 940 Payroll Posting Fund $3,052.00
335 Community Dev. Comm. Fund 950 General Service (Accts Recv) $717.31
336 08-HOME-4688 960 Community Redev. Agency $15.87
337 CDBG Grant 09-STBG-6417 961 RDA Housing Pass-Through
339 CDBG Grant 10-EDEF-7261 $82,701 .00 962 Redevelopment Housing Fund
340 SB325 Reimbursement Fund $651 .25 963 Housing Debt
341 S.T.P. $36,758.78 964 RDA Capital Pass-Through
342 Trans-Traffic Congest Relief 965 Redevelopment Cap Imprv. Fund $577.20
345 Off-System Roads Fund 966 Redevelopment Debt Svc.
410 Conference Center Fund $10,526.50 967 Housing Bond Proceeds
415 Museum Fund $4,296.22 968 Non-Housing Bond Proceeds
550 Lake Mendocino Bond-Int/Red $23000.00 969 RDA Obligation Retirement Fd $2198145
555 Lake Mendocino Bond-Reserve 975 Russian River Watershed Assoc $24,741 .90
575 Garage $3,784.58 976 Mixing Zone Policy JPA
PAYROLL CHECK NUMBERS 115993-116036 TOTAL DEMAND PAYMENTS- A/P CHECKS $1 ,928, 106.32
DIRECT DEPOSIT NUMBERS 59611 -58822 TOTAL DEMAND PAYMENTS-WIRES' & EFT's $755.00
PAYROLL PERIOD 9/16/12-9/29/12 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $717,443.97
PAYROLL CHECK NUMBERS: 116039-116040, 116176-116217 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $577,994.06
DIRECT DEPOSIT NUMBERS 58823-59007 ' vendor name( if applicable)
PAYROLL PERIOD 9/30/12-10/13/12
VOID CHECK NUMBERS: NONE TOTAL PAYMENTS $3,224,299.35
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on
City Clerk
APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE
I have examined this Register and approve same. I have audited this Register and approve for accuracy
and available funds.
City Manager Director of Finance
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL060S - V07 . 20 RECAPPAGE
GL540R
FUND RECAP :
FUND DESCRIPTION DISBURSEMENTS
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
100 GENERAL FUND 65 , 916 . 39
105 MEASURE S GENERAL FUND 16 , 308 . 02
200 ASSET SEIZURE FUND 21100 . 00
203 H&S EDUCATION 11489 ( B ) ( 2 ) (A1 800 . 00
220 PKG . DIST . # 1 OPER & MAINT 11 . 13
250 SPECIAL REVENUE FUND 21778 . 31
255 ARC GENERAL OPERATING FUND 21125 . 44
339 CDBG GRANT 10 - EDEF - 7261 82 , 701 . 00
341 S . T . P . 27 , 115 . 27
410 CONFERENCE CENTER FUND 738 . 90
415 MUSEUM FUND 674 . 19
575 GARAGE FUND 11010 . 82
600 AIRPORT FUND 81662 . 13
612 CITY/DIST . SEWER FUND 58 , 996 . 07
614 SEWER CAPITAL PROJECTS FUND 42 , 894 . 70
641 SANITATION DISTRICT SPECIAL 10 , 926 . 76
650 SPEC SAN DIST FUND ( CAP IMP )
660 SANITARY DISPOSAL SITE FUND 31592 . 73
670 GARBAGE BILLING & COLL . FUND 29 , 772 . 65
678 PUBLIC SAFETY DISPATCH FUND 554 . 80
695 GOLF FUND 222 . 94
696 PURCHASING FUND 11036 . 79
697 BILLING ENTERPRISE FUND 11357 . 10
698 FIXED ASSET FUND 11 , 730 . 06
765 CITY RDA PROJECTS 51462 . 80
800 ELECTRIC FUND 23 , 904 . 95
820 WATER FUND 18 , 100 . 62
840 SPECIAL WATER FUND ( CAP IMP ) 38 , 207 . 03
900 SPECIAL DEPOSIT TRUST FUND 31312 . 95
950 GENERAL SERVICE (ACCTS RECV) 245 . 98 CR
965 REDEVELOPMENT CAP IMPR FUND 577 . 20
TOTAL ALL FUNDS 4611345 . 77
BANK RECAP :
BANK NAME DISBURSEMENTS
- - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - -
UBOC UNION BANK OF CALIFORNIA 461 , 345 . 77
TOTAL ALL BANKS 461 , 345 . 77
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL060S - V07 . 20 RECAPPAGE
GL540R
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT .
DATE APPROVED BY . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 1
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
ACCOUNTEMPS
ACCOUNTANT - WK END 9 / 21 1 , 080 . 00 CONTRACTUAL SERVICES 698 . 1301 . 250 . 000 109861 36379105 P 026 00001
ACME RIGGING & SUPPLY CO
MISC SUPPLIES 81 . 35 SPECIAL SUPPLIES 100 . 3110 . 690 . 000 109995 ACCT #3903 P 026 00002
MISC SUPPLIES 132 . 08 VEHICLE REPAIR & MAINTEN 100 . 6001 . 303 . 000 109995 ACCT #3903 P 026 00003
MISC SUPPLIES 16 . 38 VEHICLE REPAIR & MAINTEN 800 . 3765 . 303 . 000 109995 ACCT #3903 P 026 00004
MISC SUPPLIES 213 . 53 SAFETY SUPPLIES 820 . 3948 . 690 . 004 109995 ACCT #3903 P 026 00005
443 . 34 *VENDOR TOTAL
ALL - GUARD ALARM SYSTEMS
OCT12 ALARM MONITORING 65 . 00 BURGLAR ALARM MAINTENANC 612 . 3580 . 280 . 000 109996 ACCT 31841 P 026 00006
ALPHA ANALYTICAL
TESTING SERVICES 199 . 00 LAB TESTING SERVICES 612 . 3580 . 250 . 001 109997 2091001 P 026 00008
TESTING SERVICES 667 . 00 LAB TESTING SERVICES 612 . 3580 . 250 . 001 109998 2091309 P 026 00009
TESTING SERVICES 199 . 00 LAB TESTING SERVICES 612 . 3580 . 250 . 001 109999 2091518 P 026 00010
TESTING SERVICES 561 . 00 LAB TESTING SERVICES 612 . 3580 . 250 . 001 110000 2091668 P 026 00011
TESTING SERVICES 102 . 00 STUDY OF RECYCLING 614 . 3510 . 810 . 001 110001 2081640 P 026 00007
11728 . 00 *VENDOR TOTAL
ALSCO -AMERICAN LINEN DIV
SEPT12 LINEN SRVS 262 . 80 LAUNDRY SERVICES 575 . 5801 . 250 . 001 110002 CUST # 14305 P 026 00012
ARGONAUT CONSTRUCTORS
SPEC 11 - 10 GOBBI / STATE 28 , 542 . 39 GOBBI STREET PROJECT 341 . 9656 . 930 . 000 109843 PROG PAY # 1 041257 P 027 00001
SPEC 11 - 10 GOBBI / STATE 40 , 217 . 93 INTERSECTION GOBBI & STA 840 . 3850 . 930 . 000 109843 PROG PAY # 1 041257 P 027 00002
SPEC 11 - 10 GOBBI / STATE 42 , 939 . 68 MAIN REPLACEMENTS 614 . 3510 . 810 . 003 109843 PROG PAY # 1 041257 P 027 00003
RETENTION 1 , 427 . 12CR ACCOUNT PAYABLE - RETENTIO 341 . 202 . 001 109843 PROG PAY 41 P 027 00004
RETENTION 2 , 010 . 90CR ACCTS PAYABLE - RETENTION 840 . 202 . 001 109843 PROG PAY # 1 P 027 00005
RETENTION 21146 . 98CR ACCOUNTS PAYABLE - RETENTI 614 . 202 . 001 109843 PROG PAY # 1 P 027 00006
106 , 115 . 00 *VENDOR TOTAL
ARMSTRONG/ PETER R
JUL - SEP12 STIPEND EARNGS 61 . 42 STIPEND PROGRAM 105 . 2190 . 250 . 000 109846 STIPEND P 026 00013
AT &T
911 SYSTEM 317 . 68 RADIO EQUIPMENT SERVICE 678 . 2040 . 250 . 002 109945 707 911 - 7820 P 026 00014
AT&T
LIVE SCAN 11023 . 47 TELEPHONE 105 . 2001 . 220 . 000 109944 601366082 P 026 00015
AT&T
TELEPHONE 35 . 66 TELEPHONE 100 . 1001 . 220 . 000 109845 C607317277777 P 026 00016
TELEPHONE 21 . 25 TELEPHONE 100 . 1101 . 220 . 000 109845 C607317277777 P 026 00017
TELEPHONE 79 . 94 TELEPHONE 100 . 1201 . 220 . 000 109845 0607317277777 P 026 00018
TELEPHONE 51 . 84 TELEPHONE 100 . 1301 . 220 . 000 109845 C607317277777 P 026 00019
TELEPHONE 22 . 46 TELEPHONE 100 . 1401 . 220 . 000 109845 0607317277777 P 026 00020
TELEPHONE 47 . 81 TELEPHONE 100 . 1501 . 220 . 000 109845 C607317277777 P 026 00021
TELEPHONE 43 . 67 TELEPHONE 100 . 1601 . 220 . 000 109845 C607317277777 P 026 00022
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 2
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
AT&T
TELEPHONE 53 . 43 TELEPHONE 100 . 1905 . 220 . 000 109845 C607317277777 P 026 00023
TELEPHONE 34 . 25 TELEPHONE 100 . 1915 . 220 . 000 109845 0607317277777 P 026 00024
TELEPHONE 38 . 54 TELEPHONE 100 . 1965 . 220 . 000 109845 0607317277777 P 026 00025
TELEPHONE 21 . 92 TELEPHONE 100 . 2201 . 220 . 000 109845 0607317277777 P 026 00026
TELEPHONE 59 . 23 TELEPHONE 100 . 3001 . 220 . 000 109845 C607317277777 P 026 00027
TELEPHONE 42 . 70 TELEPHONE 100 . 3110 . 220 . 000 109845 0607317277777 P 026 00028
TELEPHONE 178 . 43 WIDE AREA NETWORK ACCESS 100 . 3301 . 220 . 000 109845 C607317277777 P 026 00029
TELEPHONE 213 . 89 TELEPHONE 100 . 6001 . 220 . 000 109845 C607317277777 P 026 00030
TELEPHONE 89 . 36 TELEPHONE 100 . 6110 . 220 . 000 109845 0607317277777 P 026 00031
TELEPHONE 7 . 79 TELEPHONE 100 . 6114 . 220 . 000 109845 C607317277777 P 026 00032
TELEPHONE 21 . 05 TELEPHONE 100 . 6130 . 220 . 000 109845 C607317277777 P 026 00033
TELEPHONE 11497 . 57 TELEPHONE 105 . 2001 . 220 . 000 109845 C607317277777 P 026 00034
TELEPHONE 317 . 81 TELEPHONE 105 . 2101 . 220 . 000 109845 C607317277777 P 026 00035
TELEPHONE 11 . 13 TELEPHONE 220 . 4601 . 220 . 000 109845 C607317277777 P 026 00036
TELEPHONE 362 . 51 TELEPHONE 410 . 6190 . 220 . 000 109845 C607317277777 P 026 00037
TELEPHONE 406 . 05 TELEPHONE 415 . 6150 . 220 . 000 109845 0607317277777 P 026 00038
TELEPHONE 54 . 53 TELEPHONE 575 . 5801 . 220 . 000 109845 C607317277777 P 026 00039
TELEPHONE 114 . 87 TELEPHONE 600 . 5001 . 220 . 000 109845 C607317277777 P 026 00040
TELEPHONE 45 . 94 TELEPHONE 612 . 3505 . 220 . 000 109845 0607317277777 P 026 00041
TELEPHONE 283 . 06 TELEPHONE 612 . 3580 . 220 . 000 109845 0607317277777 P 026 00042
TELEPHONE 17 . 48 TELEPHONE 660 . 3401 . 220 . 000 109845 C607317277777 P 026 00043
TELEPHONE 139 . 79 TELEPHONE 678 . 2040 . 220 . 000 109845 C607317277777 P 026 00044
TELEPHONE 222 . 94 TELEPHONE 695 . 6120 . 220 . 000 109845 0607317277777 P 026 00045
TELEPHONE 28 . 49 TELEPHONE 696 . 1390 . 220 . 000 109845 C607317277777 P 026 00046
TELEPHONE 131 . 74 TELEPHONE 697 . 1305 . 220 . 000 109845 C607317277777 P 026 00047
TELEPHONE 167 . 74 TELEPHONE 800 . 3642 . 220 . 000 109845 C607317277777 P 026 00048
TELEPHONE 210 . 69 TELEPHONE 800 . 3733 . 220 . 000 109845 0607317277777 P 026 00049
TELEPHONE 211 . 54 TELEPHONE 800 . 5536 . 220 . 000 109845 0607317277777 P 026 00050
TELEPHONE 239 . 65 TELEPHONE 820 . 3901 . 220 . 000 109845 0607317277777 P 026 00051
TELEPHONE 66 . 04 TELEPHONE 820 . 3908 . 220 . 000 109845 C607317277777 P 026 00052
TELEPHONE 16 . 21 BURGLAR ALARM MAINT . 410 . 6190 . 280 . 000 109845 0607317277777 P 026 00053
TELEPHONE 16 . 21 SECURITY EXPENSE 100 . 6001 . 280 . 000 109845 0607317277777 P 026 00054
TELEPHONE 31 . 13 TELEPHONE 410 . 6190 . 220 . 000 109845 0607317277777 P 026 00055
TELEPHONE 0 . 13CR TELEPHONE 415 . 6150 . 220 . 000 109845 0607317277777 P 026 00056
51656 . 21 *VENDOR TOTAL
B & B INDUSTRIAL SUPPLY
HARDWARE 169 . 78 PUMPKINFEST 900 . 205 . 219 110003 ACCT CITUK P 026 00057
B . J . ' S EMBROIDERY
SHIRTS 161 . 54 SAFETY 100 . 3110 . 690 . 010 109862 11449 P 026 00058
BAKER/DEREK G
JUL - SEP12 STIPEND EARNGS 23 . 10 STIPEND PROGRAM 105 . 2190 . 250 . 000 109847 STIPEND P 026 00059
BARNES & THORNBURG
STORM WATER MONITORING 21200 . 00 CONTRACTUAL SERVICES 600 . 5001 . 250 . 000 109946 41140 - 1 P 026 00060
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 3
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
BARRERA/RAMON LEMUS
FACILITY DEPOSIT - REISSUE 400 . 00 SUN HOUSE MEETING RENTAL 100 . 0700 . 530 . 003 109947 REFUND P 026 00061
VOID LOST CK # 115568 400 . 00CR SUN HOUSE MEETING RENTAL 100 . 0700 . 530 . 003 109948 REFUND P 027 00007
0 . 00 *VENDOR TOTAL
BAYSIDE PRINTED PRODUCTS
DAMAGED ENVELOPES 61 . 98CR SPECIAL SUPPLIES 697 . 1305 . 690 . 000 109863 090214 P 026 00062
DIST USE TAX ON CR 0 . 29 DISTRICT USE TAX- MEASURE 900 . 205 . 237 109863 090214 P 026 00063
DIST USE TAX ON CR 0 . 07 DISTRICT USE TAX- LIBRARI 900 . 205 . 252 109863 090214 P 026 00064
SHORT FORM POS 804 . 34 SPECIAL SUPPLIES 696 . 1390 . 690 . 000 109864 91453 P 026 00065
DIST USE TAX 3 . 45CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 109864 91453 P 026 00066
DIST USE TAX 0 . 86CR DISTRICT USE TAX- LIBRARI 900 . 205 . 252 109864 91453 P 026 00067
738 . 41 *VENDOR TOTAL
BECKLER/ PERRINE NICHOLE
JUL - SEP12 STIPEND EARNGS 211 . 88 STIPEND PROGRAM 105 . 2190 . 250 . 000 110028 STIPEND P 026 00068
BENEFIT & RISK MANAGEMEN
AMBUL REFUND - N SUNSERI 11334 . 57 AMBULANCE FEES 100 . 0800 . 617 . 000 109949 4880007 P 026 00069
BILLS /DAVID A
SEWER LATERAL GRANT 21000 . 00 CITY SEWER LATERAL GRANT 614 . 3510 . 250 . 810 109950 PERMIT #278 P 026 00070
BLUE SHIELD OF CALIFORNI
AMBUL REFUND - R POTTS 986 . 00 AMBULANCE FEES 100 . 0800 . 617 . 000 109951 26110254890300 P 026 00071
BOGHOSIAN/ JOYCE
JUL - SEP12 STIPEND EARNGS 451 . 74 STIPEND PROGRAM 105 . 2190 . 250 . 000 109848 STIPEND P 026 00072
BORGES & MAHONEY INC
PUMP & BRACKET 1 , 002 . 82 CHLORINE DETECTION SYSTM 820 . 3908 . 302 . 002 109865 133091 P 026 00073
BOTTLE SHOP/THE
FOOD/ TRAINING 9 / 22 / 12 84 . 90 TRAVEL & CONFERENCE EXPE 105 . 2101 . 160 . 000 109866 61461 P 026 00074
BUSHWAY/GABRIELA
JUL - SEP12 STIPEND EARNGS 68 . 44 STIPEND PROGRAM 105 . 2190 . 250 . 000 109849 STIPEND P 026 00075
CA STATE DISBURSEMENT UN
CHILD SUPPORT 77 . 88 A/ P WITHHOLDING 100 . 202 . 003 109952 0450003419 - 01 P 026 00076
CALIFORNIA PEACE
LEGAL SRVS PROT PROGRAM 270 . 00 PUBLICATIONS 105 . 2001 . 260 . 000 109953 2668706 P 026 00077
CAMPBELL /BRANDEN
JUL - SEP12 STIPEND EARNGS 72 . 40 STIPEND PROGRAM 105 . 2190 . 250 . 000 109850 STIPEND P 026 00078
CAMPBELL/DEVIN
JUL - SEP12 STIPEND EARNGS 95 . 82 STIPEND PROGRAM 105 . 2190 . 250 . 000 109851 STIPEND P 026 00079
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 4
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
CAPITOL BARRICADE INC
SPRING ASSEMBLY 277 . 49 SIGN POSTS / SHEETING 100 . 3110 . 690 . 007 109867 83333 P 026 00080
COGGINS / JOE MAC
LOCK/ KEYS 45 . 31 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110004 3344 P 026 00082
LOCK/ KEYS 4 . 32 SPECIAL SUPPLIES 100 . 3110 . 690 . 000 110005 3343 P 026 00081
49 . 63 * VENDOR TOTAL
COMMAND CONSULTING AND
INTERNAL AFFAIRS INVESTN 11440 . 00 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 109868 1206 - 311208 - 2 041263 F 026 00083
CONSOLIDATED ELECTRICAL
VINYL TAPE 524 . 17 ELECT EQUIP 612 . 3580 . 302 . 004 109869 8821 - 488528 P 026 00084
DIST USE TAX 2 . 43CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 109869 8821 - 488528 P 026 00085
MISC ELECTRICAL SUPPL 39 . 60 SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110006 8821 - 489055 P 026 00089
DISCOUNT 0 . 68CR SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110006 8821 - 489055 P 026 00090
DIST USE TAX 0 . 18CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 110006 8821 - 489055 P 026 00091
JAW KIT , TERM KIT 83 . 64 SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110007 8821 - 488974 P 026 00086
DISCOUNT 0 . 22CR SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110007 8821 - 488974 P 026 00087
DIST USE TAX 0 . 39CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110007 8821 - 488974 P 026 00088
643 . 51 *VENDOR TOTAL
COURSEY/JENNIFER D
D&A EDUCATION SRVS 800 . 00 CONTRACTUAL SERVICES 203 . 2001 . 250 . 000 109870 300 041212 P 026 00092
CRANE OF UKIAH INC
REPAIR FIRE BAY DOORS 11944 . 22 CIVIC CENTER M & R 100 . 1915 . 301 . 000 109871 85 / 307 041250 F 026 00093
DEAN/RICKEY L
JUL - SEP12 STIPEND EARNGS 330 . 58 STIPEND PROGRAM 105 . 2190 . 250 . 000 109852 STIPEND P 026 00095
PARTIAL - TOOL & STETHOSCP 69 . 00 PROTECTIVE CLOTHING 105 . 2190 . 690 . 002 109954 REIMBURSEMENT P 026 00094
399 . 58 *VENDOR TOTAL
DEEP VALLEY CHRISTIAN SC
FACILITY DEPOSIT - 9 / 21 500 . 00 TODD GROVE ROOM RENTAL 100 . 0700 . 512 . 007 109955 REFUND P 026 00096
DEEP VALLEY SECURITY 1124
OCT12 MONITORING 27 . 28 BURGLAR ALARM MAINT . 100 . 3110 . 280 . 000 110008 229107 P 026 00097
OCT12 MONITORING 28 . 62 BURGLAR ALARM MAINTENANC 820 . 3901 . 280 . 000 110008 229107 P 026 00098
OCT12 MONITORING 28 . 63 BURGLAR ALARM MAINTENANC 612 . 3505 . 280 . 000 110008 229107 P 026 00099
OCT12 MONITORING 24 . 50 BURGLAR - ALARM MAINTENANC 800 . 3733 . 280 . 000 110008 229107 P 026 00100
OCT12 MONITORING 128 . 84 BURGLAR ALARM MAINT . 415 . 6150 . 280 . 000 110008 229107 P 026 00101
OCT12 MONITORING 56 . 89 SECURITY EXPENSE 100 . 6001 . 280 . 000 110008 229107 P 026 00102
OCT12 MONITORING 22 . 95 FIELD ALARM MONITORING 100 . 6115 . 280 . 000 110008 229107 P 026 00103
OCT12 MONITORING 42 . 95 CIVIC CENTER ALARMS 100 . 1915 . 280 . 000 110008 229107 P 026 00104
OCT12 MONITORING 41 . 90 BURGLAR ALARM MAINT . 410 . 6190 . 280 . 000 110008 229107 P 026 00105
OCT12 MONITORING 44 . 94 BURGLAR ALARM MAINTENANC 820 . 3908 . 280 . 000 110008 229107 P 026 00106
OCT12 MONITORING 74 . 90 BURGLAR ALARM MAINT . 410 . 6190 . 280 . 000 110008 229107 P 026 00107
522 . 40 *VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 5
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
DEPARTMENT OF PUBLIC HEA
WATER SYSTEMS FEES 61291 . 68 TAXES AND FEES 820 . 3908 . 630 . 000 109956 SYS # 2310003 P 026 00108
DICKERSON/ JOHN G
FINANCIAL SRVS 21685 . 00 CONSULTANT SERVICES 641 . 7402 . 250 . 001 109957 NONE 10 / 3 / 12 P 026 00109
ECONO - GRAPHICS
WELCOME MAPS 496 . 23 TRADE SHOWS / TRAINING 100 . 1950 . 160 . 002 109872 4111 P 026 00110
EMD MILLIPORE CORP
PE TANK MILLIPAK FILTER 254 . 18 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109873 6135116 041149 F 026 00111
PROGARD TS2 W/O 285 . 74 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109873 6135116 041149 F 026 00112
QUANTUM TIX CART 279 . 92 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109873 6135116 041149 F 026 00113
UV LAMP 161 . 14 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109873 6135116 041149 F 026 00114
UV LAMP FOR MQ CENT 346 . 38 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109873 6135116 041149 F 026 00115
PROGARD 2 ALONE PACK 255 . 84 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109873 6135116 041149 F 026 00116
SHIPPING 46 . 12 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109873 6135116 041149 F 026 00117
11629 . 32 *VENDOR TOTAL
ENV ENVIRONMENTAL INT ' L
AUG12 BIN RENTAL 310 . 00 CONTRACTUAL SERVICES 800 . 3733 . 250 . 000 109874 13862 041165 P 026 00118
ENVIRONMENTAL SCIENCE
EIR PREP - COSTCO 32 , 876 . 61 COSTCO EIR CONSULT JN 11 100 . 1501 . 250 . 016 109876 99715 040689 P 026 00119
EPSTEIN/ JAY
PUMPKINFEST BOOTH RENT 150 . 00 PUMPKINFEST ( CC VENDOR P 900 . 205 . 220 109958 REFUND P 026 00120
ERS INDUSTRIAL SERVICES
RETENTION RELEASE 35 , 961 . 99 ACCOUNTS PAYABLE - RETEN 612 . 202 . 001 109875 SPEC 10 - 18 P 026 00121
FERRANTI CONSTRUCTION IN
DOOR REPLACEMENT 996 . 70 CONTRACTUAL SERVICES 800 . 3733 . 250 . 000 109877 6153 041192 F 026 00122
FERRELLGAS
PROPANE 21778 . 31 UST REIMBURSABLE EXPENSE 250 . 3301 . 250 . 000 110009 90281963 P 026 00123
FIRST ALARM
OCT - DEC12 QTRLY MONTITOR 42 . 00 CIVIC CENTER ALARMS 100 . 1915 . 280 . 000 109959 571901 041085 P 026 00125
OCT - DEC12 QTRLY MONTITOR 60 . 00 BURGLAR ALARM MAINT 105 . 2001 . 280 . 000 109960 571900 041085 P 026 00124
102 . 00 *VENDOR TOTAL
FISHER WIRELESS SERVICES
SOUNDWAVES EARPIECES 988 . 88 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110010 4110 041195 F 026 00132
ANTENNAS 49 . 57 VEHICLE REPAIR & MAINT 612 . 3510 . 303 . 000 110011 216222 P 026 00126
ANTENNAS 49 . 56 VEHICLE MAINT . & REPAIRS 820 . 3948 . 303 . 000 110011 216222 P 026 00127
HORNS 52 . 53 VEHICLE REPAIR & MAINT 612 . 3510 . 303 . 000 110012 216234 P 026 00128
ANTENNA REPLACEMENT 732 . 99 MACHINERY & EQUIPMENT 612 . 3510 . 800 . 000 110013 3818 040912 F 026 00129
ANTENNA REPLACEMENT 732 . 98 MACHINERY & EQUIPMENT 820 . 3948 . 800 . 000 110013 3818 040912 F 026 00130
ANTENNA REPLACEMENT 11465 . 99 MACHINERY & EQUIPMENT 800 . 3733 . 800 . 000 110013 3818 040912 F 026 00131
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 6
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
FISHER WIRELESS SERVICES
41072 . 50 *VENDOR TOTAL
GHD INC
RDWD BUS PRK TRFC MODEL 41546 . 00 INFRASTRUCTURE 765 . 5617 . 930 . 000 109878 67381 040811 P 026 00133
GOODMAN/ LARRY
UNIFORM ALLOWANCE 80 . 67 UNIFORM ALLOWANCE ( FD / PD 105 . 2101 . 157 . 000 109961 REIMBURSEMENT P 026 00134
UNIFORM ALLOWANCE 39 . 74 UNIFORM ALLOWANCE ( FD / PD 105 . 5201 . 157 . 000 109961 REIMBURSEMENT P 026 00135
120 . 41 *VENDOR TOTAL
GRANDI /MEL
TRAVEL 9 / 19 - 9 / 21 / 12 783 . 20 TRAVEL & CONFERENCE EXPE 800 . 3733 . 160 . 000 109879 REIMBURSEMENT P 026 00136
GRANITE CONSTRUCTION COM
ROCK/ SAND / GRAVEL 643 . 84 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110014 376882 P 026 00137
ROCK/ SAND / GRAVEL 154 . 62 WTR SYSTM REPAIR MATERIA 820 . 3948 . 690 . 002 110014 376882 P 026 00138
798 . 46 *VENDOR TOTAL
GRECO/GINA
CLASSES - PILATES 11883 . 88 CONTRACTUAL SERVICES 100 . 6120 . 250 . 000 109962 INSTRUCTOR P 026 00139
GREEN VALLEY CONSULTING
JOINT TRENCH DESIGN 21530 . 00 INFRASTRUCTURE 800 . 3729 . 930 . 000 109880 5764 041262 F 026 00140
GROENIGER & CO .
3 / 4 METAL - PVC ADAPT 202 . 85 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00142
1 " METAL - PVC ADAPT 760 . 00 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00143
CLAMP REP 4 " 152 . 22 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00144
COVER B16 CI 138 . 17 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00145
CVR WATER CON B24 73 . 16 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00146
CVR WTR B30 34 . 83 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00147
CVR , WTR B9D 184 . 34 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00148
SADDLE 12 111 . 54 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00149
SADDLE TAPPING 13 223 . 09 INVENTORY - PURCHASES 820 . 131 . 002 109881 0832842 041148 P 026 00150
LINE 2 PRICE ADJUST 410 . 49CR INVENTORY - PURCHASES 820 . 131 . 002 109882 CM068339 041148 P 026 00141
11469 . 71 *VENDOR TOTAL
GUPTA/HAILEY
JUL - SEP12 STIPEND EARNGS 187 . 14 STIPEND PROGRAM 105 . 2190 . 250 . 000 109853 STIPEND P 026 00151
HACH COMPANY
LAB SUPPLIES 87 . 06 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109883 7940797 P 026 00152
HART ' S AUTO SUPPLY
VEHICLE PARTS 217 . 15 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 109884 32983 P 026 00153
STATE USE TAX 13 . 70CR STATE USE TAX LIABILITY 900 . 205 . 013 109884 32983 P 026 00154
DIST USE TAX 0 . 95CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 109884 32983 P 026 00155
DIST USE TAX 0 . 24CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 109884 32983 P 026 00156
202 . 26 *VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 7
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
HAYES /NATHANIEL
CLASSES - KNOCK RUST OFF 155 . 75 CONTRACTUAL SERVICES 100 . 6120 . 250 . 000 109963 INSTRUCTOR P 026 00157
LESS WITHHOLDING 77 . 88CR A/ P WITHHOLDING 100 . 202 . 003 109963 INSTRUCTOR P 026 00158
77 . 87 *VENDOR TOTAL
HD SUPPLY UTILITIES LTD
CONN MINIWEDGE 58 . 52 INVENTORY - PURCHASES 800 . 131 . 002 110015 2090384 - 00 P 026 00160
FAULT INDICATORS 15 , 731 . 41 SPECIAL SUPPLIES 800 . 3729 . 690 . 000 110016 2033335 - 00 040976 F 026 00159
15 , 789 . 93 *VENDOR TOTAL
HERREJON/RENE A
JUL - SEP12 STIPEND EARNGS 9 . 04 STIPEND PROGRAM 105 . 2190 . 250 . 000 109854 STIPEND P 026 00161
HURST/MYRNA
VOID CK # 115800 245 . 98CR UTILITY CREDIT BAL CLEAR 950 . 115 . 101 109964 104647 - 3 P 027 00008
INTEGRITY SHRED
SHRED DOCUMENTS 28 . 50 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 109885 30545 P 026 00162
SHRED DOCUMENTS 28 . 50 SPECIAL SUPPLIES 678 . 2040 . 690 . 000 109885 30545 P 026 00163
57 . 00 *VENDOR TOTAL
INTERCOUNTY MECHANICAL &
PLAZA LIGHTING VANDAL RP 11548 . 48 VANDALISM REPAIR 100 . 6001 . 692 . 000 109886 2921 041249 P 026 00164
FAN MOTOR 239 . 23 CIVIC CENTER M & R 100 . 1915 . 301 . 000 109887 2938 041249 P 026 00165
FILTERS FOR ARC 577 . 99 BLDG MAINT . 255 . 1640 . 301 . 000 109888 2961 041249 P 026 00168
SWITCH REPLACEMENT 697 . 34 EQUIPMENT MAINT & REPAIR 100 . 6130 . 302 . 000 109889 2974 041249 F 026 00170
HVAC REPAIR - LOBBY 260 . 91 CIVIC CENTER M & R 100 . 1915 . 301 . 000 109890 2949 P 026 00167
HVAC REPAIR - CC 90 . 00 CIVIC CENTER M & R 100 . 1915 . 301 . 000 109891 2962 P 026 00169
WATER HEATER REPAIR 581 . 84 CIVIC CENTER M & R 100 . 1915 . 301 . 000 109892 2944 P 026 00166
INSTALL OF ICE MACHINE 31695 . 00 SPECIAL SUPPLIES 600 . 5001 . 690 . 000 109965 2996 - B 041233 F 026 00171
71690 . 79 *VENDOR TOTAL
INTERNATIONAL ASSOC OF F
MBRSHP DUES - K JENNINGS 274 . 00 MEMBERSHIPS & MEETINGS 105 . 2101 . 262 . 000 109966 55767 P 026 00172
ITRON INC
HARDWRE MAINT - DEC12 ONLY 59 . 10 EQUIPMENT MAINT & REPAIR 800 . 3765 . 302 . 000 109967 260289 041095 P 026 00173
HARDWRE MAINT - DEC12 ONLY 59 . 10 EQUIPMENT MAINT & REPAIR 820 . 3960 . 302 . 000 109967 260289 041095 P 026 00174
SOFTWARE MAINT - OCT - DEC12 304 . 77 EQUIPMENT MAINT & REPAIR 800 . 3765 . 302 . 000 109967 260289 041095 P 026 00175
SOFTWARE MAINT - OCT - DEC12 304 . 77 EQUIPMENT MAINT & REPAIR 820 . 3960 . 302 . 000 109967 260289 041095 P 026 00176
727 . 74 * VENDOR TOTAL
J- M LOCKSMITH
LOCKS / KEYS 39 . 16 SPECIAL SUPPLIES 100 . 1915 . 690 . 000 110017 STATEMENT P 026 00177
LOCKS / KEYS 398 . 60 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110017 STATEMENT P 026 00178
LOCKS / KEYS 54 . 80 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110017 STATEMENT P 026 00179
492 . 56 *VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 8
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
JAMES /ALLEN L
CLASSES - CFAST 484 . 00 CONTRACTUAL SERVICES 100 . 6120 . 250 . 000 109970 INSTRUCTOR P 026 00180
JUMPERZ INC
JUMP HOUSES 10 / 6 450 . 00 PUMPKINFEST 900 . 205 . 219 109893 1979 P 026 00181
J1 MAC PALMETTO GBA MEDI
AMBUL REFUND - UNKNOWN 304 . 25 AMBULANCE FEES 100 . 0800 . 617 . 000 109968 9511200000188 P 026 00182
AMBUL REFUND - UNKNOWN 2 . 79 AMBULANCE FEES 100 . 0800 . 617 . 000 109969 9511200000189 P 026 00183
307 . 04 *VENDOR TOTAL
KATER/ BENJAMIN M
JUL - SEP12 STIPEND EARNGS 141 . 04 STIPEND PROGRAM 105 . 2190 . 250 . 000 109855 STIPEND P 026 00184
KIGHT/BRANDON
GRAPHIC DESIGN 250 . 00 PUMPKINFEST 900 . 205 . 219 109971 242 P 026 00185
KIRCH/DAVID
CLASS A LICENSE 66 . 00 TRAVEL & CONFERENCE EXPE 575 . 5801 . 160 . 000 109972 REIMBURSEMENT P 026 00186
LAFCO - LOCAL AGENCY FORMA
MUNI SRV REVIEW - FINAL 11820 . 00 CONTRACT SERVICES 100 . 1990 . 250 . 000 109894 PAY # 6 / FINAL P 026 00187
LANG ENGINEERING EQUIP C
FILTERS , GASKETS 878 . 21 BLDG & GROUNDS MAINTENAN 600 . 5001 . 305 . 000 109895 20121418 P 026 00191
DIST USE TAX 3 . 95CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 109895 20121418 P 026 00192
DIST USE TAX 0 . 99CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 109895 20121418 P 026 00193
PRIST & DRYER 319 . 44 AVIATION FUELS & LUBRICA 600 . 5001 . 451 . 000 109896 20121321 P 026 00188
DIST USE TAX 1 . 31CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 109896 20121321 P 026 00189
DIST USE TAX 0 . 33CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 109896 20121321 P 026 00190
11191 . 07 *VENDOR TOTAL
LAWRENCE & ASSOCIATES
ANNUAL GAS EXT SAMPLING 3 , 575 . 25 MONITORING& TESTING ( PVT 660 . 3401 . 250 . 005 109897 19913 041215 P 026 00194
LIFE ASSIST
EMS SUPPLIES 768 . 07 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 109898 610712 P 026 00195
DIST USE TAX 3 . 56CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 109898 610712 P 026 00196
DIST USE TAX 0 . 89CR DISTRICT USE TAX- LIBRARI 900 . 205 . 252 109898 610712 P 026 00197
763 . 62 *VENDOR TOTAL
MAIN STAGE HOSPITALITY
CDBG LOAN- SAUCY 82 , 701 . 00 ED DIRECT FINANCIAL ASSI 339 . 7261 . 250 . 002 110018 10 - EDEF - 7261 P 026 00198
MALDONADO SR/ LOUIS J
TRAINING - 9 / 21 - 9 / 22 / 12 600 . 00 TRAVEL & CONFERENCE EXPE 105 . 2001 . 160 . 000 109899 911 P 026 00200
OCT - DEC12 TRAINING 21100 . 00 CONFERENCE & TRAINING 200 . 2001 . 160 . 000 109973 NONE P 026 00199
21700 . 00 *VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 9
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
MATHESON TRI - GAS INC
WELDING SUPPLIES 223 . 10 SPECIAL SUPPLIES 575 . 5801 . 690 . 000 109900 5442230 P 026 00201
NITROGEN 35 . 26 SPECIAL SUPPLIES 800 . 3642 . 690 . 000 109901 5454902 P 026 00202
258 . 36 *VENDOR TOTAL
MCCLINTOCK/JANICE
LODGING - 9 / 30 - 10 / 3 / 12 433 . 80 TRAVEL 698 . 1301 . 160 . 000 109975 REIMBURSEMENT P 026 00203
MCCONNELL CHEVROLET
STEERING COLUMN 650 . 04 VENDOR LABOR & PARTS 820 . 3908 . 303 . 000 109902 5048019 P 026 00205
CORE CREDIT 53 . 94CR VENDOR LABOR & PARTS 820 . 3908 . 303 . 000 109903 5048112 P 026 00206
VEHICLE PARTS 170 . 00 VENDOR LABOR & PARTS 820 . 3908 . 303 . 000 109904 5047984 P 026 00204
766 . 10 *VENDOR TOTAL
MCMASTER - CARR SUPPLY CO
CAP SCREWS 18 . 28 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 109905 37213341 P 026 00209
EXT SPRINGS 34 . 04 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 109906 38005299 P 026 00210
STUDS 28 . 26 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 109907 36952819 P 026 00208
STUDS 29 . 12 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 109908 36838285 P 026 00207
109 . 70 *VENDOR TOTAL
MENDO MILL & LUMBER CO
PREHUNG DOOR 213 . 98 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110019 ACCT # 125100 P 026 00211
MENDOCINO COLLEGE
VOID CK # 98134 62 , 477 . 60CR DUE TO MENDO COLLEGE 650 . 202 . 004 109976 NONE P 027 00009
FINAL PAY - SEWER LINE EXT 62 , 477 . 60 DUE TO MENDO COLLEGE 650 . 202 . 004 109977 NONE P 026 00212
0 . 00 *VENDOR TOTAL
MENDOCINO COUNTY
SEP12 PARKING SURCHR - CO 552 . 00 COUNTY SURCHG , PKG ENFOR 900 . 205 . 070 109909 NONE P 026 00213
SEP12 PARKING SURCHR - ST 11656 . 00 COUNTY SURCHG , PKG ENFOR 900 . 205 . 070 109909 NONE P 026 00214
21208 . 00 *VENDOR TOTAL
MENDOCINO COUNTY AIR QUA
PERMIT FEES - HYRDO 311 . 40 ST WAT RES BRD WAT RIGHT 800 . 5536 . 630 . 007 109978 FAC # 3607 P 026 00215
LATE FEES 156 . 02 ST WAT RES BRD WAT RIGHT 800 . 5536 . 630 . 007 109978 FAC # 3607 P 026 00216
PERMIT FEES -AIRPORT 650 . 07 CONTRACTUAL SERVICES 600 . 5001 . 250 . 000 109979 FAC# 4238 P 026 00217
LATE FEES 275 . 01 CONTRACTUAL SERVICES 600 . 5001 . 250 . 000 109979 FAC# 4238 P 026 00218
11392 . 50 *VENDOR TOTAL
MENDOCINO COUNTY FARM SU
PROPANE 50 . 86 SUPPLIES 100 . 3301 . 690 . 000 110020 ACCT 6705 P 026 00219
CHARCOAL 16 . 17 EMPLOYEE RECOGNITION DIN 100 . 1001 . 690 . 003 110020 ACCT 6705 P 026 00220
67 . 03 *VENDOR TOTAL
MENDOCINO COUNTY YOUTH P
FACILITY DEPOSIT - 9 / 22 300 . 00 PLAZA RENTAL 100 . 0700 . 512 . 005 109980 REFUND P 026 00221
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 10
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
MENDOCINO SOLID WASTE
WASTE DISPOSAL 27 . 50 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 109910 6194 P 026 00223
WASTE DISPOSAL 18 . 12 SPECIAL SUPPLIES 100 . 3110 . 690 . 000 109911 6173 P 026 00222
45 . 62 *VENDOR TOTAL
MOORE MEDICAL LLC
HAND SANITIZER 176 . 58 PRISIONER EXPENSE 105 . 2001 . 500 . 000 109912 97408747 RI P 026 00224
INFECTION CONTROL KITS 203 . 62 MAJOR CRIMES INVESTIGATI 105 . 2001 . 500 . 002 109913 97415170 RI P 026 00225
380 . 20 *VENDOR TOTAL
MORENO/ FABIAN
JUL - SEP12 STIPEND EARNGS 204 . 78 STIPEND PROGRAM 105 . 2190 . 250 . 000 109856 STIPEND P 026 00226
MORSE /MICHELLE
UNIFORM ALLOWANCE 191 . 99 UNIFORM ALLOWANCE ( FD/ PD 105 . 2001 . 157 . 000 109974 REIMBURSEMENT P 026 00227
MOTION INDUSTRIES INC
PUMP BEARINGS 11455 . 41 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110021 CA23 - 474682 P 026 00228
MYERS MEDICAL PHARMACY
PHARMACEUTICALS 46 . 95 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 109914 14044157 P 026 00229
NICKOLAUS & HAEG LLC
CONSULT SRVS 9 / 24 / 12 975 . 00 CONTRACTUAL SERVICES 100 . 1601 . 250 . 000 109915 LETTER 10 / 1 / 12 P 026 00230
NORTH COAST BUILDERS EXC
WORKSHOP FEE - D WILLOUGHY 25 . 00 TRAVEL & CONFERENCE EXPE 100 . 2201 . 160 . 000 109981 REGIST FORM P 026 00231
WORKSHOP FEE - K JORDAN 25 . 00 TRAVEL & CONFERENCE EXPE 100 . 2201 . 160 . 000 109981 REGIST FORM P 026 00232
50 . 00 * VENDOR TOTAL
O ' HARA/DON
TRAINING 10 / 17 / 12 154 . 49 TRAVEL & CONFERENCE EXPE 100 . 6001 . 160 . 000 109982 ADVANCE P 026 00233
OFFICE DEPOT
OFFICE SUPPLIES 9 . 02 SPECIAL SUPPLIES 100 . 3001 . 690 . 000 110022 2999559 P 026 00234
OFFICE SUPPLIES 9 . 00 SPECIAL SUPPLIES 100 . 3110 . 690 . 000 110022 2999559 P 026 00235
OFFICE SUPPLIES 9 . 00 SPECIAL SUPPLIES 612 . 3505 . 690 . 000 110022 2999559 P 026 00236
OFFICE SUPPLIES 9 . 00 SPECIAL SUPPLIES 820 . 3901 . 690 . 000 110022 2999559 P 026 00237
OFFICE SUPPLIES 128 . 97 OFFICE SUPPLIES 100 . 1221 . 690 . 000 110022 2999559 P 026 00238
OFFICE SUPPLIES 34 . 46 SPECIAL SUPPLIES 100 . 1301 . 690 . 000 110022 2999559 P 026 00239
OFFICE SUPPLIES 33 . 46 SPECIAL SUPPLIES 100 . 2201 . 690 . 000 110022 2999559 P 026 00240
OFFICE SUPPLIES 78 . 19 SPECIAL SUPPLIES 100 . 6110 . 690 . 000 110022 2999559 P 026 00241
OFFICE SUPPLIES 744 . 59 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110022 2999559 P 026 00242
OFFICE SUPPLIES 39 . 77 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110022 2999559 P 026 00243
OFFICE SUPPLIES 27 . 48 OFFICE SUPPLIES 105 . 2101 . 690 . 014 110022 2999559 P 026 00244
OFFICE SUPPLIES 94 . 21 SPECIAL SUPPLIES 410 . 6190 . 690 . 000 110022 2999559 P 026 00245
OFFICE SUPPLIES 68 . 83 SPECIAL SUPPLIES 678 . 2040 . 690 . 000 110022 2999559 P 026 00246
OFFICE SUPPLIES 203 . 96 STORES PURCHASES 696 . 131 . 002 110022 2999559 P 026 00247
OFFICE SUPPLIES 570 . 69 SPECIAL SUPPLIES 697 . 1305 . 690 . 000 110022 2999559 P 026 00248
OFFICE SUPPLIES 100 . 62 SPECIAL SUPPLIES 800 . 3733 . 690 . 000 110022 2999559 P 026 00249
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R- V07 . 20 PAGE 11
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
OFFICE DEPOT
21161 . 25 *VENDOR TOTAL
OLIN CORPORATION
HYPOCHLORITE 31489 . 74 CHEMICAL SUPPLIES 612 . 3580 . 520 . 000 109916 1595141 P 026 00251
CAUSTIC SODA 41337 . 76 CHEMICALS 820 . 3908 . 520 . 000 109917 1593423 P 026 00250
71827 . 50 *VENDOR TOTAL
ONLINE INFORMATION SRVS
AUG12 CREDIT REPORTING 432 . 30 CONTRACTUAL SERVICES 697 . 1305 . 250 . 000 109918 437723 041094 P 026 00252
SEP12 CREDIT REPORTING 284 . 35 CONTRACTUAL SERVICES 697 . 1305 . 250 . 000 109919 444837 041094 P 026 00253
716 . 65 *VENDOR TOTAL
P . G . & E . COMPANY
ELECTRIC -ARC 11470 . 83 UTILITIES 255 . 1640 . 210 . 000 109920 9858990853 - 6 P 026 00254
POLYDYNE INC
POLYMER 959 . 75 CHEMICALS 820 . 3908 . 520 . 000 109921 753660 P 026 00255
POLYMER 91061 . 50 CHEMICAL SUPPLIES 612 . 3580 . 520 . 000 109922 754400 P 026 00256
10 , 021 . 25 * VENDOR TOTAL
POWER INDUSTRIES INC
HOSE REEL 404 . 39 SPECIAL SUPPLIES 575 . 5801 . 690 . 000 109923 617245 P 026 00257
PR DIAMOND PRODUCTS INC
BLADES 782 . 05 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 109924 25170 - IN P 026 00258
STATE USE TAX 50 . 68CR STATE USE TAX LIABILITY 900 . 205 . 013 109924 25170 - IN P 026 00259
DIST USE TAX 3 . 50CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 109924 25170 - IN P 026 00260
DIST USE TAX 0 . 87CR DISTRICT USE TAX- LIBRARI 900 . 205 . 252 109924 25170 - IN P 026 00261
727 . 00 *VENDOR TOTAL
PRESS DEMOCRAT
JOB ADVERTISING 540 . 60 ADVERTISING 100 . 1601 . 690 . 002 109925 1074x654 P 026 00262
REDWOOD EMPIRE OFFICIALS
UMPIRES / SCOREKEEPERS 11134 . 00 CONTRACTUAL SERVICES 100 . 6113 . 250 . 000 109926 691 P 026 00263
UMPIRES / SCOREKEEPERS 11386 . 00 CONTRACTUAL SERVICES 100 . 6115 . 250 . 000 109926 691 P 026 00264
21520 . 00 *VENDOR TOTAL
RENDOR/ JUSTIN
JUL - SEP12 STIPEND EARNGS 52 . 10 STIPEND PROGRAM 105 . 2190 . 250 . 000 109857 STIPEND P 026 00267
EMT LICENSE 155 . 00 LICENSES & CERTIFICATES 105 . 2190 . 690 . 009 109983 REIMBURSEMENT P 026 00265
NATIONAL REGISTRY 70 . 00 LICENSES & CERTIFICATES 105 . 2190 . 690 . 009 109983 REIMBURSEMENT P 026 00266
277 . 10 *VENDOR TOTAL
RUIZ / JAIME
JUL - SEP12 STIPEND EARNGS 145 . 78 STIPEND PROGRAM 105 . 2190 . 250 . 000 109858 STIPEND P 026 00268
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R -V07 . 20 PAGE 12
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
SEABROOK & ASSOCIATES IN
PLAN CK SRVS 330 . 00 CONTRACTUAL SERVICES 100 . 2201 . 250 . 000 109927 2305 040618 P 026 00269
PLAN CK SRVS 660 . 00 CONTRACTUAL SERVICES 100 . 2201 . 250 . 000 109928 2310 040618 P 026 00270
990 . 00 *VENDOR TOTAL
SF CULINARY BARTENDERS &
AMBUL REFUND - M WALDEN 20 . 45 AMBULANCE FEES 100 . 0800 . 617 . 000 109984 12 - 0588 P 026 00271
SMITH/BRUCE
JUL - SEP12 STIPEND EARNGS 60 . 42 STIPEND PROGRAM 105 . 2190 . 250 . 000 109859 STIPEND P 026 00272
SOLID WASTE SYSTEMS INC .
SEP12 GARBAGE FEES 29 , 772 . 65 PMTS TO USW , DOMESTIC 670 . 4901 . 270 . 000 109929 NONE P 026 00273
SOSA/ JAVIER A
JUL - SEP12 STIPEND EARNGS 4 . 20 STIPEND PROGRAM 105 . 2190 . 250 . 000 109860 STIPEND P 026 00274
STAPLES
OFFICE SUPPLIES 86 . 28 SPECIAL SUPPLIES 100 . 1965 . 690 . 000 110029 60111 - 1371137 P 026 00275
OFFICE SUPPLIES 150 . 42 SPECIAL SUPPLIES 100 . 6110 . 690 . 000 110029 60111 - 1371137 P 026 00276
OFFICE SUPPLIES 702 . 87 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110029 60111 - 1371137 P 026 00277
OFFICE SUPPLIES 15 . 19 OFFICE SUPPLIES 105 . 2101 . 690 . 014 110029 60111 - 1371137 P 026 00278
OFFICE SUPPLIES 92 . 08 MISC SUPPL/ EQUIP OFFICE / 612 . 3580 . 690 . 001 110029 60111 - 1371137 P 026 00279
OFFICE SUPPLIES 28 . 04 MISC COSTS BILLED TO CLI 410 . 6190 . 690 . 004 110029 60111 - 1371137 P 026 00280
OFFICE SUPPLIES 139 . 43 SUPPLIES & EQUIPMENT 415 . 6150 . 690 . 000 110029 60111 - 1371137 P 026 00281
OFFICE SUPPLIES 529 . 53 SPECIAL SUPPLIES 600 . 5001 . 690 . 000 110029 60111 - 1371137 P 026 00282
OFFICE SUPPLIES 160 . 69 SPECIAL SUPPLIES 800 . 3733 . 690 . 000 110029 60111 - 1371137 P 026 00283
OFFICE SUPPLIES 17 . 25 SPECIAL SUPPLIES 820 . 3908 . 690 . 000 110029 60111 - 1371137 P 026 00284
11921 . 78 *VENDOR TOTAL
STRONG/GLORIA
AMBUL REFUND - J STRONG 74 . 90 AMBULANCE FEES 100 . 0800 . 617 . 000 109985 12 - 0120 P 026 00285
THORNTON/DONNA
HORSE JUDGE - PARADE 150 . 00 PUMPKINFEST 900 . 205 . 219 109986 AGREEMENT P 026 00286
THURSTON/AMY NICOLE
CERT CARDS 175 . 00 SPECIAL SUPPLIES 100 . 6130 . 690 . 000 109930 REIMBURSEMENT P 026 00287
TRAINING MATERIALS 243 . 56 SPECIAL SUPPLIES 100 . 6130 . 690 . 000 109931 REIMBURSEMENT P 026 00288
418 . 56 * VENDOR TOTAL
TYLER TECHNOLOGIES INC
ERP SOFTWARE 51293 . 17 EQUIPMENT 698 . 1301 . 800 . 000 109932 045 - 73964 040670 P 026 00290
ERP SOFTWARE 41923 . 09 EQUIPMENT 698 . 1301 . 800 . 000 109933 045 - 73686 040670 P 026 00289
10 , 216 . 26 *VENDOR TOTAL
U S POST OFFICE
STD MAIL PERMIT FEES 190 . 00 COST OF BROCHURES 100 . 6120 . 690 . 001 109988 PERMIT #243 P 026 00291
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of BillS Payable GL540R - V07 . 20 PAGE 13
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
UKIAH MAIN STREET PROGRA
FOOD VOUCHERS - MOVIES 24 . 00 MOVIES IN THE PLAZA 900 . 205 . 235 109987 NONE 9 / 18 / 12 P 026 00292
UKIAH OXYGEN
FIRE EXT REPAIR 49 . 81 OPERATIONAL SUPPLIES 105 . 2101 . 690 . 001 110026 386380 P 026 00293
DIST USE TAX 0 . 16CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 110026 386380 P 026 00294
FIRE EXT SRV 357 . 97 SAFETY MATERIALS & SUPPL 820 . 3908 . 690 . 003 110027 386536 P 026 00295
DIST USE TAX 0 . 13CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 110027 386536 P 026 00296
407 . 49 *VENDOR TOTAL
UKIAH TROPHY
NAME TAGS & PASSPORTS 124 . 60 PROTECTIVE CLOTHING 105 . 2190 . 690 . 002 109934 666989 P 026 00297
UKIAH VALLEY MEDICAL CEN
AUG12 PHYSICALS 24 . 02 DOT DRUG TESTS & DRVR PH 820 . 3948 . 630 . 001 109935 26575 P 026 00298
AUG12 PHYSICALS 555 . 56 PHYSICAL EXAMINATIONS 105 . 2190 . 690 . 003 109935 26575 P 026 00299
AUG12 PHYSICALS 72 . 06 CONTRACTUAL SERVICES 800 . 3733 . 250 . 000 109935 26575 P 026 00300
651 . 64 *VENDOR TOTAL
UKIAH VALLEY SANITATION
DISTRICT PAYROLL 81214 . 10 SALARIES , REGULAR 641 . 7402 . 110 . 000 109844 P/ P # 52 P 027 00010
UNITED STATES POSTAL SER
PREPAY POSTAGE 61500 . 00 PRE - PAID POSTAGE COSTS 100 . 103 . 001 109989 ACCT 16443103 P 026 00301
VERIZON WIRELESS
CELL PHONES 76 . 02 TELEPHONE 800 . 3733 . 220 . 000 109990 1121032402 P 026 00302
CELL PHONES 114 . 03 TELEPHONE 100 . 1965 . 220 . 000 109990 1121032402 P 026 00303
CELL PHONES 3 . 40 EMERGENCY CELL PHONES 100 . 1965 . 220 . 001 109990 1121032402 P 026 00304
CELL PHONES 76 . 02 TELEPHONE 105 . 2001 . 220 . 000 109990 1121032402 P 026 00305
CELL PHONES 76 . 02 TELEPHONE 612 . 3510 . 220 . 000 109990 1121032402 P 026 00306
CELL PHONES 20 . 48 TELEPHONE 100 . 3110 . 220 . 000 109990 1121032402 P 026 00307
365 . 97 *VENDOR TOTAL
WAKE / LLOYD W .
ICE MAKER REPAIR 90 . 00 EQUIPMENT MAINT & REPAIR 410 . 6190 . 302 . 000 109991 439493 - 50 P 026 00308
WATSON - MARLOW INC
TRACK ASSEMBLY 11941 . 75 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 109936 231789 041160 F 026 00309
FREIGHT 40 . 83 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 109936 231789 041160 F 026 00310
11982 . 58 *VENDOR TOTAL
WESTON SOLUTIONS INC
SUPMTL SITE INVESTIGATN 31040 . 54 CONTRACT SERVICES 100 . 1990 . 250 . 000 109937 SEP2012 - 01033 040921 P 026 00312
REMEDIAL ACTION PLAN 577 . 20 PERKINS ST RR PROPERTY 965 . 5618 . 930 . 003 110023 SEP2012 - 01031 040226 P 026 00311
CLEAN - UP AT RR DEPOT 916 . 80 INFRASTRUCTURE 765 . 5617 . 930 . 000 110024 SEP2012 - 02093 040620 P 026 00313
41534 . 54 *VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 14
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
WILLOUGHBY/DAVID
TRAINING 10 / 5 / 12 71 . 04 TRAVEL & CONFERENCE EXPE 100 . 2201 . 160 . 000 109992 ADVANCE P 026 00314
WILLOW COUNTY WATER DIST
WATER - WWTP 28 . 55 WATER FROM WILLOW WATER 612 . 3580 . 210 . 001 109938 ACCT 81154 P 026 00315
WATER -ARC 15 . 00 UTILITIES 255 . 1640 . 210 . 000 109939 40351 P 026 00318
WATER -ARC 61 . 62 UTILITIES 255 . 1640 . 210 . 000 109940 40353 P 026 00319
OCT12 RENT 425 . 00 OFFICE LEASE 641 . 7402 . 330 . 001 109993 349 P 026 00316
UTILITIES 72 . 82 OFFICE LEASE 641 . 7402 . 330 . 001 109993 349 P 026 00317
AUG 12 OFFICE RENT 425 . 00CR OFFICE LEASE 641 . 7402 . 330 . 001 109994 345 P 027 00011
UTILITIES 45 . 16CR OFFICE LEASE 641 . 7402 . 330 . 001 109994 345 P 027 00012
132 . 83 *VENDOR TOTAL
WITTMAN ENTERPRISES , LLC
AUG12 AMBUL BILLING 31193 . 55 AMBULANCE BILLING WITTMA 105 . 5201 . 250 . 007 110025 120844 P 026 00320
WYVERN RESTAURANTS INC .
LUNCH/TRACKING PROJECT 106 . 53 TRAVEL & CONFERENCE EXPE 612 . 3505 . 160 . 000 109941 02 - 2502 P 026 00321
ZERO WASTE USA
DOG WASTE BAGS 531 . 83 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 109942 25798 P 026 00322
DIST USE TAX 0 . 62CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 109942 25798 P 026 00323
531 . 21 *VENDOR TOTAL
ZSI INC
EMGRY SCADA WORK 970 . 75 SCADA MAINTENANCE 820 . 3908 . 250 . 007 109943 104522 P 026 00324
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 12 / 2012 13 : 11 : 00 Schedule of Bills Payable GL540R - V07 . 20 PAGE 15
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
REPORT TOTALS : 461 , 345 . 77
RECORDS PRINTED - 000336
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 54 Schedule of Bills Payable GL060S - V07 . 20 RECAPPAGE
GL540R
FUND RECAP :
FUND DESCRIPTION DISBURSEMENTS
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
100 GENERAL FUND 38 , 643 . 23
105 MEASURE S GENERAL FUND 20 , 308 . 84
200 ASSET SEIZURE FUND 749 . 17
208 ASSET FORFEITURE 11470 . 2 H&S 11262 . 08
220 PKG . DIST . # 1 OPER & MAINT 58 . 70
255 ARC GENERAL OPERATING FUND 11338 . 18
260 DOWNTOWN BUSINESS IMPROVEMT 401 . 53
340 SB325 REIMBURSEMENT FUND 651 . 25
410 CONFERENCE CENTER FUND 51548 . 30
415 MUSEUM FUND 262 . 15
550 LAKE MENDOCINO BOND INT /RED 21000 . 00
575 GARAGE FUND 11319 . 78
600 AIRPORT FUND 23 , 425 . 96
612 CITY/DIST . SEWER FUND 13 , 890 . 68
660 SANITARY DISPOSAL SITE FUND 446 . 96
678 PUBLIC SAFETY DISPATCH FUND 131 . 23
695 GOLF FUND 11108 . 86
696 PURCHASING FUND 48 . 77
697 BILLING ENTERPRISE FUND 578 . 30
698 FIXED ASSET FUND 21980 . 51
699 SPECIAL PROJECTS RESERVE 257 . 20
800 ELECTRIC FUND 806 , 829 . 49
806 PUBLIC BENEFITS CHARGES 11 , 459 . 96
820 WATER FUND 10 , 652 . 66
900 SPECIAL DEPOSIT TRUST FUND 15 , 894 . 43
940 PAYROLL POSTING FUND 31052 . 00
960 COMMUNITY REDEV . AGENCY FUND 15 . 87
975 RUSSIAN RIVER WATERSHED ASSC 24 , 741 . 90
TOTAL ALL FUNDS 988 , 057 . 99
BANK RECAP :
BANK NAME DISBURSEMENTS
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
UBOC UNION BANK OF CALIFORNIA 988 , 057 . 99
TOTAL ALL BANKS 988 , 057 . 99
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT .
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 54 Schedule of Bi Payable GL060S - V07 . 20 RECAPPAGE
GL540R
DATE . . . . . . . . . . . . APPROVED B . . . . . . . . . . . . . . . . . .
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 1
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
ADVANCED COLLISION REPAI
PAINT DOOR VEH # 4203 172 . 37 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110035 D1377F60 P 039 00001
DIST USE TAX 0 . 28CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110035 D1377F60 P 039 00002
172 . 09 *VENDOR TOTAL
ALTA PLANNING + DESIGN I
SAFE ROUTE TO SCHOOL PLN 651 . 25 SAFE ROUTES TO SCHOOL PL 340 . 9661 . 250 . 000 110037 2012 - 062 - 6 040881 P 039 00003
AMERICAN TRAFFIC PRODUCT
RED TRAFFIC PAINT 939 . 16 TRAFFIC PAINT 100 . 3110 . 690 . 005 110038 11 - 5946 041231 F 039 00004
GREEN TRAFFIC PAINT 133 . 51 TRAFFIC PAINT 100 . 3110 . 690 . 005 110038 11 - 5946 041231 F 039 00005
YELLOW TRAFFIC PAINT 437 . 28 TRAFFIC PAINT 100 . 3110 . 690 . 005 110038 11 - 5946 041231 F 039 00006
WHITE TRAFFIC PAINT 453 . 68 TRAFFIC PAINT 100 . 3110 . 690 . 005 110038 11 - 5946 041231 F 039 00007
DIST USE TAX 2 . 28CR DISTRICT USE TAX- LIBRARI 900 . 205 . 252 110038 11 - 5946 P 039 00008
11961 . 35 *VENDOR TOTAL
ARAMARK UNIFORM SERVICES
FLOOR MAT SRV 287 . 80 CIVIC CENTER M & R 100 . 1915 . 301 . 000 110157 ACCT 37099000 P 039 00009
CREDIT - GOLF 107 . 32CR GROUND MAINTENANCE 695 . 6120 . 305 . 000 110157 ACCT 37099000 P 039 00010
FLOOR MAT SRV 156 . 20 BUILDING MAINT & REPAIR 410 . 6190 . 301 . 000 110157 ACCT 37099000 P 039 00011
UNIFORM SRV 243 . 79 SPECIAL SUPPLIES 600 . 5001 . 690 . 000 110157 ACCT 37099000 P 039 00012
580 . 47 * VENDOR TOTAL
AT &T
T1 TO INTERNET 8 . 44 TELEPHONE 100 . 1101 . 220 . 000 110043 3740942 P 039 00013
T1 TO INTERNET 41 . 48 TELEPHONE 100 . 1201 . 220 . 000 110043 3740942 P 039 00014
T1 TO INTERNET 37 . 38 TELEPHONE 100 . 1301 . 220 . 000 110043 3740942 P 039 00015
T1 TO INTERNET 33 . 20 TELEPHONE 100 . 1501 . 220 . 000 110043 3740942 P 039 00016
T1 TO INTERNET 16 . 55 TELEPHONE 100 . 1601 . 220 . 000 110043 3740942 P 039 00017
T1 TO INTERNET 24 . 92 TELEPHONE 100 . 1905 . 220 . 000 110043 3740942 P 039 00018
T1 TO INTERNET 33 . 20 TELEPHONE 100 . 1965 . 220 . 000 110043 3740942 P 039 00019
T1 TO INTERNET 207 . 50 TELEPHONE 105 . 2001 . 220 . 000 110043 3740942 P 039 00020
T1 TO INTERNET 91 . 33 TELEPHONE 105 . 2101 . 220 . 000 110043 3740942 P 039 00021
T1 TO INTERNET 8 . 27 TELEPHONE 100 . 2201 . 220 . 000 110043 3740942 P 039 00022
T1 TO INTERNET 33 . 20 TELEPHONE 100 . 3001 . 220 . 000 110043 3740942 P 039 00023
T1 TO INTERNET 8 . 27 TELEPHONE 100 . 3110 . 220 . 000 110043 3740942 P 039 00024
T1 TO INTERNET 8 . 36 TELEPHONE 100 . 6001 . 220 . 000 110043 3740942 P 039 00025
T1 TO INTERNET 24 . 92 TELEPHONE 100 . 6110 . 220 . 000 110043 3740942 P 039 00026
T1 TO INTERNET 24 . 92 TELEPHONE 415 . 6150 . 220 . 000 110043 3740942 P 039 00027
T1 TO INTERNET 8 . 27 TELEPHONE 220 . 4601 . 220 . 000 110043 3740942 P 039 00028
T1 TO INTERNET 16 . 55 TELEPHONE 410 . 6190 . 220 . 000 110043 3740942 P 039 00029
T1 TO INTERNET 16 . 55 TELEPHONE 600 . 5001 . 220 . 000 110043 3740942 P 039 00030
T1 TO INTERNET 8 . 27 TELEPHONE 612 . 3580 . 220 . 000 110043 3740942 P 039 00031
T1 TO INTERNET 8 . 27 TELEPHONE 660 . 3401 . 220 . 000 110043 3740942 P 039 00032
T1 TO INTERNET 24 . 92 TELEPHONE 678 . 2040 . 220 . 000 110043 3740942 P 039 00033
T1 TO INTERNET 8 . 27 TELEPHONE 696 . 1390 . 220 . 000 110043 3740942 P 039 00034
T1 TO INTERNET 78 . 87 TELEPHONE 697 . 1305 . 220 . 000 110043 3740942 P 039 00035
T1 TO INTERNET 58 . 12 TELEPHONE 800 . 3733 . 220 . 000 110043 3740942 P 039 00036
T1 TO INTERNET 24 . 92 TELEPHONE 820 . 3901 . 220 . 000 110043 3740942 P 039 00037
T1 TO INTERNET 16 . 55 TELEPHONE 820 . 3908 . 220 . 000 110043 3740942 P 039 00038
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 2
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
AT &T
871 . 50 * VENDOR TOTAL
AT&T MOBILITY
APN MODEMS 545 . 80 TELEPHONE 105 . 2001 . 220 . 000 110039 832056361 P 039 00039
VOICE & DATA CELL PHONES 20 . 73 UTILITIES 612 . 3510 . 210 . 000 110040 875108535 P 039 00048
VOICE & DATA CELL PHONES 14 . 22 TELEPHONE 820 . 3908 . 220 . 000 110040 875108535 P 039 00049
VOICE & DATA CELL PHONES 7 . 04 TELEPHONE 820 . 3908 . 220 . 000 110041 832118877 P 039 00040
VOICE & DATA CELL PHONES 17 . 06 TELEPHONE 800 . 3733 . 220 . 000 110041 832118877 P 039 00041
VOICE & DATA CELL PHONES 6 . 91 TELEPHONE 820 . 3901 . 220 . 000 110041 832118877 P 039 00042
VOICE & DATA CELL PHONES 13 . 82 TELEPHONE 612 . 3505 . 220 . 000 110041 832118877 P 039 00043
VOICE & DATA CELL PHONES 30 . 75 TELEPHONE 600 . 5001 . 220 . 000 110041 832118877 P 039 00044
VOICE & DATA CELL PHONES 6 . 91 TELEPHONE 678 . 2040 . 220 . 000 110041 832118877 P 039 00045
VOICE & DATA CELL PHONES 6 . 97 TELEPHONE 820 . 3908 . 220 . 000 110041 832118877 P 039 00046
VOICE & DATA CELL PHONES 48 . 46 TELEPHONE 100 . 6130 . 220 . 000 110041 832118877 P 039 00047
718 . 67 *VENDOR TOTAL
BARTHOLF / GAYLENE
UNIFORM ALLOWANCE 49 . 14 UNIFORM ALLOWANCE ( FD/ PD 105 . 2001 . 157 . 000 110044 REIMBURSEMENT P 039 00050
BLANCETT/NANCY
CLASS CANCELLED 25 . 00 RECREATION PROGRAM INCOM 100 . 0700 . 521 . 001 110045 REFUND P 039 00051
BOGHOSIAN/ JOYCE
TRAVEL 9 / 4 - 9 / 7 / 12 200 . 69 TRAINING 105 . 2190 . 160 . 001 110046 REIMBURSEMENT P 039 00052
BUSCH/NANCY
PORT RESTROOM RENTAL 188 . 78 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110047 50017 P 039 00053
BUSHBY SHARPENING INC/ P .
SHARPEN CHAIN 6 . 50 R & M NON - AUTO FIRE EQUI 105 . 2101 . 302 . 001 110048 492790 P 039 00055
CHAIN REPAIR 45 . 00 R & M NON - AUTO FIRE EQUI 105 . 2101 . 302 . 001 110049 492788 P 039 00054
SHARPEN BLADES 65 . 00 EQUIPMENT MAINT & REPAIR 100 . 6001 . 302 . 000 110050 492793 P 039 00056
116 . 50 * VENDOR TOTAL
BUSINESS CARD
JOB ADVERTISING 411 . 72 ADVERTISING 100 . 1601 . 690 . 002 110030 0208 2818 P 039 00057
BINDERS /DIVIDERS 48 . 44 OTHER DEPT SUPPLIES 100 . 1601 . 690 . 004 110030 0208 2818 P 039 00058
LAN SPEED TESTS 10 . 00 SPECIAL SUPPLIES 100 . 1965 . 690 . 000 110031 3747 5565 P 039 00081
TRAINING BOOKS 43 . 11 TRAVEL & CONFERENCE EXPE 105 . 2101 . 160 . 000 110032 0541 8101 P 039 00059
TRAINING BOOKS 60 . 41 TRAVEL & CONFERENCE EXPE 105 . 2101 . 160 . 000 110032 0541 8101 P 039 00060
TRAINING BOOKS 442 . 24 TRAVEL & CONFERENCE EXPE 105 . 2101 . 160 . 000 110032 0541 8101 P 039 00061
LAPTOP BATTERY 48 . 97 SPECIAL SUPPLIES 678 . 2040 . 690 . 000 110032 0541 8101 P 039 00062
STATE USE TAX 35 . 54CR STATE USE TAX LIABILITY 900 . 205 . 013 110032 0541 8101 P 039 00063
DIST USE TAX 2 . 46CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110032 0541 8101 P 039 00064
DIST USE TAX 0 . 60CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110032 0541 8101 P 039 00065
FUEL 28 . 00 TRAVEL TRAINING & CONFER 696 . 1390 . 160 . 000 110033 0893 4008 P 039 00066
PARKING 12 . 50 TRAVEL TRAINING & CONFER 696 . 1390 . 160 . 000 110033 0893 4008 P 039 00067
24 " MONITOR 219 . 35 SPECIAL SUPPLIES 612 . 3505 . 690 . 000 110033 0893 4008 P 039 00068
24 " MONITOR 219 . 35 SPECIAL SUPPLIES 820 . 3908 . 690 . 000 110033 0893 4008 P 039 00069
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 3
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
BUSINESS CARD
24 " MONITOR 219 . 34 SPECIAL SUPPLIES 100 . 3001 . 690 . 000 110033 0893 4008 P 039 00070
24 " MONITOR 329 . 02 SPECIAL SUPPLIES 100 . 3001 . 690 . 000 110033 0893 4008 P 039 00071
24 " MONITOR 329 . 02 SPECIAL SUPPLIES 820 . 3948 . 690 . 000 110033 0893 4008 P 039 00072
SAFETY SIGNS 438 . 22 SUPPLIES 100 . 3301 . 690 . 000 110033 0893 4008 P 039 00073
HARD DRIVE 86 . 29 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110033 0893 4008 P 039 00074
LAPTOP MEMORY 53 . 93 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110033 0893 4008 P 039 00075
STATE USE TAX 116 . 00CR STATE USE TAX LIABILITY 900 . 205 . 013 110033 0893 4008 P 039 00076
DIST USE TAX 8 . 65CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110033 0893 4008 P 039 00077
DIST USE TAX 2 . 16CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110033 0893 4008 P 039 00078
TRAVEL / J CHAMBERS 835 . 99 TRAVEL & CONFERENCE EXPE 100 . 1201 . 160 . 000 110034 1750 9264 P 039 00079
REGIST / SANGIACOMO 199 . 00 CA BUSINESS EXPANSION 100 . 1211 . 160 . 000 110034 1750 9264 P 039 00080
31869 . 49 *VENDOR TOTAL
BUTLER/ STEVE
MISAC MEETING 9 / 28 / 12 77 . 15 TRAINING EXPENSES 100 . 1965 . 640 . 000 110051 REIMBURSEMENT P 039 00082
CALIFORNIA BUILDING STAN
JUL - SEP12 BSA FEES 269 . 00 BUILDING STDS ADMIN SPEC 900 . 205 . 027 110052 FEE REPORT P 039 00083
JUL - SEP12 BSA FEES 27 . 00CR MISCELLANEOUS RECEIPTS 100 . 0900 . 905 . 000 110052 FEE REPORT P 039 00084
242 . 00 * VENDOR TOTAL
CALIFORNIA PEACE
MBRSHP DUES - C DEWEY 125 . 00 MEMBERSHIPS & MEETINGS 105 . 2001 . 262 . 000 110054 ACCT 202792 P 039 00085
MBRSHP DUES - T TAYLOR 125 . 00 MEMBERSHIPS & MEETINGS 105 . 2001 . 262 . 000 110054 ACCT 202792 P 039 00086
MBRSHP DUES - D WOJCIESAZK 125 . 00 MEMBERSHIPS & MEETINGS 105 . 2001 . 262 . 000 110054 ACCT 202792 P 039 00087
MBRSHP DUES - J WYATT 125 . 00 MEMBERSHIPS & MEETINGS 105 . 2001 . 262 . 000 110054 ACCT 202792 P 039 00088
500 . 00 * VENDOR TOTAL
CHEVRON AND TEXACO BUSIN
FUEL 259 . 12 FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110053 7898197277 P 039 00089
CLOVER - STORNETTA FARMS I
CREAMER 30 . 72 FOOD & BEVERAGE FOR CLIE 410 . 6190 . 690 . 002 110055 CUST 23301 P 039 00090
CONSOLIDATED ELECTRICAL
WIRE 222 . 69 SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110158 8821 - 489051 P 039 00091
DIST USE TAX 1 . 03CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 110158 8821 - 489051 P 039 00092
221 . 66 * VENDOR TOTAL
CONTINUING CHALLENGE HAZ
VOID CK # 115325 390 . 00CR TRAINING 105 . 2190 . 160 . 001 110056 REGIST FORM P 040 00001
DANIEL STEEL & MACHINE I
BOOMTRUCK & OPR 460 . 00 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110057 092612 - C P 039 00093
DEPARTMENT OF CONSERVATI
JUL - SEP12 SMIP TAX 11110 . 56 STRONG MOTION INSTR . PRO 900 . 205 . 005 110058 FEE REPORT P 039 00094
JUL - SEP12 SMIP TAX 55 . 53CR STRONG MOTION ED . SET AS 900 . 205 . 006 110058 FEE REPORT P 039 00095
11055 . 03 * VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 4
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
DOUGLASS /ROY
AIR COMPRESSOR REPAIR 625 . 30 WTR TREATMT PARTS/MATERI 820 . 3908 . 302 . 001 110036 15294 P 039 00096
EDMO DISTRIBUTORS INC .
WINDSOCK FRAME 992 . 56 BLDG & GROUNDS MAINTENAN 600 . 5001 . 305 . 000 110059 1252097 P 039 00097
EEL RIVER FUELS
OIL / LUBRICANTS 948 . 44 FUEL PURCHASES 575 . 5801 . 450 . 000 110167 160943 P 039 00098
EPIC AVIATION LLC
JET FUEL 9 / 19 20 , 471 . 87 AVIATION FUELS & LUBRICA 600 . 5001 . 451 . 000 110060 6307359 P 039 00099
EUSERC
MEETING REGIST - S BEAMAN 100 . 00 TRAVEL & CONFERENCE EXPE 800 . 3650 . 160 . 000 110061 REGIST FORM P 039 00100
EVERGREEN JOB &SAFETY TR
AUG12 SAFETY MTG 892 . 00 TRAVEL & CONFERENCE EXPE 800 . 3765 . 160 . 000 110062 3222 041188 P 039 00101
AUG12 SAFETY MTG 11953 . 56 TRAVEL & CONFERENCE EXPE 800 . 3733 . 160 . 000 110063 3223 041187 P 039 00102
21845 . 56 *VENDOR TOTAL
FEDERAL EXPRESS CORP
EXPRESS MAIL 23 . 62 POSTAGE 100 . 1301 . 411 . 000 110064 1026 - 9259 - 4 P 039 00103
EXPRESS MAIL 58 . 43 POSTAGE 100 . 2201 . 411 . 000 110064 1026 - 9259 - 4 P 039 00104
EXPRESS MAIL 118 . 97 POSTAGE 105 . 2001 . 411 . 000 110064 1026 - 9259 - 4 P 039 00105
EXPRESS MAIL 19 . 27 POSTAGE 415 . 6150 . 411 . 000 110064 1026 - 9259 - 4 P 039 00106
EXPRESS MAIL 23 . 71 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 110064 1026 - 9259 - 4 P 039 00107
244 . 00 *VENDOR TOTAL
FERRANTI CONSTRUCTION IN
SIDEWALK BOX REPAIR 11656 . 95 CONTRACTUAL SERVICES 800 . 3729 . 250 . 000 110065 6162 041248 F 039 00108
FORKS RANCH MARKET
FOOD - EE AWARDS CEREMONY 198 . 50 EMPLOYEE RECOGNITION DIN 100 . 1001 . 690 . 003 110066 124874 P 039 00109
FRIEDMAN ' S HOME IMPROVEM
HARDWARE / TOOLS /MISC 34 . 46 SMALL TOOLS 100 . 1915 . 440 . 000 110159 CUST # 5165 P 039 00110
HARDWARE / TOOLS /MISC 63 . 93 SPECIAL SUPPLIES 100 . 1915 . 690 . 000 110159 CUST # 5165 P 039 00111
HARDWARE / TOOLS /MISC 161 . 34 SPECIAL SUPPLIES 100 . 3110 . 690 . 000 110159 CUST # 5165 P 039 00112
HARDWARE / TOOLS /MISC 66 . 39 TRAFFIC PAINT 100 . 3110 . 690 . 005 110159 CUST # 5165 P 039 00113
HARDWARE / TOOLS /MISC 21 . 51 SUPPLIES 100 . 3301 . 690 . 000 110159 CUST # 5165 P 039 00114
HARDWARE / TOOLS /MISC 181 . 92 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110159 CUST # 5165 P 039 00115
HARDWARE / TOOLS /MISC 5 . 86 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110159 CUST # 5165 P 039 00116
HARDWARE / TOOLS /MISC 43 . 96 OPERATIONAL SUPPLIES 105 . 2101 . 690 . 001 110159 CUST # 5165 P 039 00117
HARDWARE / TOOLS /MISC 6 . 04 STATION CLEANING SUPPLIE 105 . 2101 . 690 . 005 110159 CUST # 5165 P 039 00118
HARDWARE / TOOLS /MISC 36 . 22 SUPPLIES & EQUIPMENT 415 . 6150 . 690 . 000 110159 CUST # 5165 P 039 00119
HARDWARE / TOOLS /MISC 128 . 70 BLDG MAINT . 255 . 1640 . 301 . 000 110159 CUST # 5165 P 039 00120
HARDWARE / TOOLS /MISC 76 . 05 SUPPLIES 255 . 1640 . 690 . 000 110159 CUST # 5165 P 039 00121
HARDWARE / TOOLS /MISC 63 . 57 SUPPLIES & EQUIPMENT 415 . 6150 . 690 . 000 110159 CUST # 5165 P 039 00122
HARDWARE / TOOLS /MISC 4 . 37 VEHICLE REPAIR & MAINTEN 600 . 5001 . 303 . 000 110159 CUST # 5165 P 039 00123
HARDWARE / TOOLS /MISC 45 . 01 BLDG & GROUNDS MAINTENAN 600 . 5001 . 305 . 000 110159 CUST # 5165 P 039 00124
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 5
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
FRIEDMAN ' S HOME IMPROVEM
HARDWARE / TOOLS /MISC 231 . 87 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110159 CUST # 5165 P 039 00125
HARDWARE / TOOLS /MISC 33 . 15 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110159 CUST # 5165 P 039 00126
HARDWARE / TOOLS /MISC 55 . 03 SMALL TOOLS 612 . 3580 . 440 . 000 110159 CUST # 5165 P 039 00127
HARDWARE / TOOLS /MISC 13 . 81 TRAINING MAT & SAFETY SU 612 . 3580 . 690 . 002 110159 CUST # 5165 P 039 00128
HARDWARE / TOOLS /MISC 490 . 62 SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110159 CUST # 5165 P 039 00129
HARDWARE / TOOLS /MISC 84 . 34 SPECIAL SUPPLIES 800 . 3733 . 690 . 000 110159 CUST # 5165 P 039 00130
HARDWARE / TOOLS /MISC 54 . 46 BLDG MAINT & REPAIRS 820 . 3908 . 301 . 000 110159 CUST # 5165 P 039 00131
HARDWARE / TOOLS /MISC 500 . 80 WTR SYSTM REPAIR MATERIA 820 . 3948 . 690 . 002 110159 CUST # 5165 P 039 00132
HARDWARE / TOOLS /MISC 588 . 63 PUMPKINFEST 900 . 205 . 219 110159 CUST # 5165 P 039 00133
HARDWARE / TOOLS /MISC 16 . 18 FIELD SIGNAGE FEES 900 . 205 . 236 110159 CUST # 5165 P 039 00134
31008 . 22 * VENDOR TOTAL
GENERAL PACIFIC INC .
FUSE CUTOUT 100A 11695 . 02 INVENTORY - PURCHASES 800 . 131 . 002 110067 1171198 041237 F 039 00135
GRANICUS INC
OCT - DEC12 MANAGED SRV 11911 . 00 ENTERPRISE SOFTWARE AGRE 100 . 1965 . 250 . 001 110160 39211 041083 P 039 00136
GRANITE CONSTRUCTION COM
SAND / / ROCK/GRAVEL 359 . 26 AGGREGATE BASE 100 . 3110 . 690 . 002 110168 385994 P 039 00137
SAND / / ROCK/GRAVEL 747 . 57 TACK OIL 100 . 3110 . 690 . 009 110169 388053 P 039 00142
SAND / / ROCK/GRAVEL 339 . 81 TACK OIL 100 . 3110 . 690 . 009 110170 388034 P 039 00141
SAND / / ROCK/GRAVEL 164 . 11 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110173 388011 P 039 00139
SAND / /ROCK/ GRAVEL 563 . 19 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110174 387975 P 039 00138
SAND / /ROCK/ GRAVEL 146 . 79 WTR SYSTM REPAIR MATERIA 820 . 3948 . 690 . 002 110176 388011 P 039 00140
21320 . 73 * VENDOR TOTAL
HARRIS COMPUTER SYSTEMS
EXTRACTION REPORT 21000 . 00 UTILITY BILLING PURCHASE 698 . 1305 . 800 . 000 110068 XT00071800 041168 F 039 00143
REPORTING 500 . 00 UTILITY BILLING PURCHASE 698 . 1305 . 800 . 000 110068 XT00071800 041168 F 039 00144
21500 . 00 * VENDOR TOTAL
HD SUPPLY UTILITIES LTD
CLAMPS 135 . 38 INVENTORY - PURCHASES 800 . 131 . 002 110177 2112445 - 00 P 039 00145
HD SUPPLY UTILITIES LTD
SEALING KITS 664 . 08 INVENTORY - PURCHASES 800 . 131 . 002 110178 2100744 - 00 P 039 00146
HOPLAND FIRE PROTECTION
OCT12 CHIEF SRVS 31500 . 00 CONTRACTUAL SERVICES 105 . 2101 . 250 . 000 110069 NONE 10 / 4 / 12 041213 P 039 00147
HUMAN SOLUTION/ THE
OFFICE CHAIR 316 . 61 SPECIAL SUPPLIES 820 . 3901 . 690 . 000 110070 119530 041244 F 039 00148
OFFICE CHAIR 316 . 62 SPECIAL SUPPLIES 612 . 3505 . 690 . 000 110070 119530 041244 F 039 00149
STATE USE TAX 42 . 56CR STATE USE TAX LIABILITY 900 . 205 . 013 110070 119530 P 039 00150
DIST USE TAX 2 . 94CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110070 119530 P 039 00151
DIST USE TAX 0 . 73CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110070 119530 P 039 00152
587 . 00 *VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 6
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
INTOXIMETERS
DRY GAS 369 . 92 PRISIONER EXPENSE 105 . 2001 . 500 . 000 110071 372810 P 039 00153
KAESER/ SEAN
TRAVEL 10 / 24 - 10 / 26 / 12 343 . 20 TRAVEL & CONFERENCE EXPE 105 . 2001 . 160 . 000 110072 ADVANCE P 039 00154
KROFCHIK/ROBERT C
DESIGN TRAF COUNT MAP 350 . 00 CITY ADVERTISING & PROMO 100 . 1945 . 651 . 000 110073 006 P 039 00155
LC ACTION POLICE SUPPLY
HOLSTERS - LEFT HANDED 288 . 16 SPECIAL SUPPLIES 200 . 2001 . 690 . 000 110074 284301 041196 P 039 00156
HOLSTER LIGHTS 461 . 01 SPECIAL SUPPLIES 200 . 2001 . 690 . 000 110074 284301 041196 P 039 00157
DIST USE TAX 0 . 87CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110074 284301 P 039 00158
748 . 30 * VENDOR TOTAL
LEXISNEXIS RISK DATA MGM
ADJUST JUL12 SEARCH SRVS 80 . 40CR MAJOR CRIMES INVESTIGATI 105 . 2001 . 500 . 002 110075 1410964 P 039 00159
AUG12 SEARCH SRVS 78 . 40 MAJOR CRIMES INVESTIGATI 105 . 2001 . 500 . 002 110075 1410964 P 039 00160
SEPT12 SEARCH SRVS 122 . 50 MAJOR CRIMES INVESTIGATI 105 . 2001 . 500 . 002 110075 1410964 P 039 00161
120 . 50 * VENDOR TOTAL
LOWE / JOHN
UNIFORM ALLOWANCE 171 . 30 UNIFORM ALLOWANCE ( FD / PD 105 . 2101 . 157 . 000 110076 REIMBURSEMENT P 039 00162
UNIFORM ALLOWANCE 84 . 38 UNIFORM ALLOWANCE ( FD / PD 105 . 5201 . 157 . 000 110076 REIMBURSEMENT P 039 00163
255 . 68 * VENDOR TOTAL
MATHESON TRI - GAS INC
CYLINDER RENTAL 23 . 00 SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110181 05540619 P 039 00164
OXYGEN 91 . 93 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110182 05606963 P 039 00165
OXYGEN 13 . 42 SMALL TOOLS 820 . 3948 . 440 . 000 110184 05606974 P 039 00166
HELIUM , PROPANE 58 . 37 PUMPKINFEST 900 . 205 . 219 110188 05638318 P 039 00167
186 . 72 *VENDOR TOTAL
MCCLINTOCK/ JANICE
LODGING 10 / 9 - 10 / 10 / 12 203 . 58 TRAVEL 698 . 1301 . 160 . 000 110077 REIMBURSEMENT P 039 00168
MCQUEARY/DAVID
VOID CK # 115922 686 . 00CR TRAVEL & CONFERENCE EXPE 105 . 2001 . 160 . 000 110078 ADVANCE P 040 00002
MENDOCINO COUNTY EMS
SEPT12 AMBUL TRANSPORTS 403 . 75 AMBULANCE PERMIT FEES 105 . 5201 . 347 . 000 110079 NONE P 039 00169
MENDOCINO RUGBY CLUB
PUMPKINFEST SECURITY 11170 . 00 PUMPKINFEST 900 . 205 . 219 110080 AGREEMENT P 039 00170
METRO PCS WIRELESS INC
TEXT MESSAGE RETRIEVAL 150 . 00 MAJOR CRIMES INVESTIGATI 105 . 2001 . 500 . 002 110081 736408 P 039 00171
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 7
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
MOTION INDUSTRIES INC
GRIT PUMP PARTS 733 . 47 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110190 CA23 - 474930 P 039 00172
DISCOUNT 6 . 67CR EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110190 CA23 - 474930 P 039 00173
GRIT PUMP BELT 274 . 60 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110193 CA23 - 474932 P 039 00174
DISCOUNT 2 . 40CR EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110193 CA23 - 474932 P 039 00175
999 . 00 * VENDOR TOTAL
NAPA AUTO PARTS - UKIAH
VEHICLE PARTS / SUPPL 5 . 71 VEHICLE REPAIR & MAINTEN 100 . 3001 . 303 . 000 110161 ACCT 21310124 P 039 00176
VEHICLE PARTS / SUPPL 116 . 29 VEHICLE REPAIR & MAINTEN 100 . 3110 . 303 . 000 110161 ACCT 21310124 P 039 00177
VEHICLE PARTS / SUPPL 6 . 14 TRAFFIC PAINT 100 . 3110 . 690 . 005 110161 ACCT 21310124 P 039 00178
VEHICLE PARTS / SUPPL 48 . 82 VEHICLE REPAIR & MAINTEN 100 . 6001 . 303 . 000 110161 ACCT 21310124 P 039 00179
VEHICLE PARTS / SUPPL 48 . 44 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110161 ACCT 21310124 P 039 00180
VEHICLE PARTS / SUPPL 47 . 29 FIRE APPARATUS 105 . 2101 . 303 . 001 110161 ACCT 21310124 P 039 00181
VEHICLE PARTS / SUPPL 128 . 99 EQUIPMENT PARTS FOR RESA 575 . 5801 . 431 . 000 110161 ACCT 21310124 P 039 00182
VEHICLE PARTS / SUPPL 58 . 22 SPECIAL SUPPLIES 575 . 5801 . 690 . 000 110161 ACCT 21310124 P 039 00183
VEHICLE PARTS / SUPPL 115 . 26 VEHICLE REPAIR & MAINTEN 600 . 5001 . 303 . 000 110161 ACCT 21310124 P 039 00184
VEHICLE PARTS / SUPPL 22 . 06 VEHICLE REPAIR & MAINT 612 . 3510 . 303 . 000 110161 ACCT 21310124 P 039 00185
VEHICLE PARTS / SUPPL 69 . 72 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110161 ACCT 21310124 P 039 00186
VEHICLE PARTS / SUPPL 9 . 86 VEHICLE REPAIR & MAINTEN 612 . 3580 . 303 . 000 110161 ACCT 21310124 P 039 00187
VEHICLE PARTS / SUPPL 24 . 09 SMALL TOOLS 612 . 3580 . 440 . 000 110161 ACCT 21310124 P 039 00188
VEHICLE PARTS / SUPPL 117 . 90 LUBRICANTS 612 . 3580 . 450 . 000 110161 ACCT 21310124 P 039 00189
VEHICLE .PARTS / SUPPL 122 . 49 LUBRICANTS 612 . 3580 . 450 . 000 110161 ACCT 21310124 P 039 00190
VEHICLE PARTS / SUPPL 78 . 33 VEHICLE REPAIR & MAINTEN 800 . 3765 . 303 . 000 110161 ACCT 21310124 P 039 00191
VEHICLE PARTS / SUPPL 6 . 18 VENDOR LABOR & PARTS 820 . 3908 . 303 . 000 110161 ACCT 21310124 P 039 00192
11025 . 79 * VENDOR TOTAL
NORD -AGRAR INTERNATIONAL
PERMA PATCH 836 . 04 ASPHALT CONCRETE 100 . 3110 . 690 . 001 110082 1717 P 039 00193
DIST USE TAX 3 . 88CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110082 1717 P 039 00194
832 . 16 *VENDOR TOTAL
NORTHERN CALIFORNIA POWE
OCT12 POWER 447 , 216 . 00 NCPA PLANT GENERATION 800 . 3702 . 214 . 003 110083 006102 - 1012021 P 039 00196
OCT12 POWER 11069 , 903 . 00 NCPA POWER PURCHASES 800 . 3702 . 214 . 004 110083 006102 - 1012021 P 039 00197
OCT12 POWER 98 , 443 . 00 NCPA TRANSMISSION 800 . 3702 . 214 . 005 110083 006102 - 1012021 P 039 00198
OCT12 POWER 47 , 032 . 00 NCPA MGMT SERVICE 800 . 3702 . 214 . 006 110083 006102 - 1012021 P 039 00199
OCT12 POWER 963 , 854 . 00CR NCPA THIRD PARTY REV ( SA 800 . 3702 . 214 . 007 110083 006102 - 1012021 P 039 00200
REGIST FEE - M GRANDI 450 . 00 TRAVEL & CONFERENCE EXPE 800 . 3733 . 160 . 000 110084 006102 - 0912046 P 039 00195
699 , 190 . 00 * VENDOR TOTAL
NORTHERN SAFETY CO INC
ANTIBIOTIC OINTMENT 38 . 34 TRAINING MAT & SAFETY SU 612 . 3580 . 690 . 002 110085 900146272 P 039 00201
STATE USE TAX 2 . 04CR STATE USE TAX LIABILITY 900 . 205 . 013 110085 900146272 P 039 00202
DIST USE TAX 0 . 14CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110085 900146272 P 039 00203
DIST USE TAX 0 . 04CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110085 900146272 P 039 00204
36 . 12 * VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 8
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
NORTHWEST INSURANCE AGEN
PUMPKINFEST INSURANCE 31867 . 00 PUMPKINFEST 900 . 205 . 219 110086 101 041272 F 039 00205
ONE SOURCE DISTRIBUTORS
SPRING CLIPS 368 . 93 SPECIAL SUPPLIES 800 . 3728 . 690 . 000 110197 53867630 . 001 P 039 00212
BOLTS 433 . 66 SPECIAL SUPPLIES 800 . 3728 . 690 . 000 110200 53872271 . 001 P 039 00213
ELBOW , LOADBREAK 11432 . 36 INVENTORY - PURCHASES 800 . 131 . 002 110202 53859511 . 001 041222 F 039 00208
CLAMP METER 213 . 26 SMALL TOOLS 800 . 3728 . 440 . 000 110205 S3858324 . 001 P 039 00207
ELBOWS , 1 / 0 11432 . 36 INVENTORY - PURCHASES 800 . 131 . 002 110206 53866767 . 001 041236 P 039 00209
PROTECTIVE CAPS 191 . 91 INVENTORY - PURCHASES 800 . 131 . 002 110206 53866767 . 001 041236 P 039 00210
4 PT JUNCTION BARS 21337 . 22 INVENTORY - PURCHASES 800 . 131 . 002 110206 S3866767 . 001 041236 P 039 00211
SPRING CLIPS 184 . 47 SPECIAL SUPPLIES 800 . 3728 . 690 . 000 110207 53849030 . 002 P 039 00206
TAPE 265 . 37 INVENTORY - PURCHASES 800 . 131 . 002 110208 S3872879 . 001 P 039 00214
61859 . 54 * VENDOR TOTAL
OPERATING ENGINEER PUBLI
NOV12 HEALTH INSURANCE 31052 . 00 NON - EMPLOYEE HEALTH INS . 940 . 200 . 724 110087 86138 OCT2012 P 039 00215
P . G . & E . COMPANY
GAS - OBSERVATORY HOUSE 3 . 16 UTILITIES 100 . 6001 . 210 . 000 110089 4722717075 - 1 P 039 00228
UTILITIES 46 . 80 UTILITIES 600 . 5001 . 210 . 000 110090 06892.63822 - 9 P 039 00216
UTILITIES 7 . 84 UTILITIES 100 . 6130 . 210 . 000 110090 0689263822 - 9 P 039 00217
UTILITIES 65 . 88 UTILITIES 410 . 6190 . 210 . 000 110090 0689263822 - 9 P 039 00218
UTILITIES 78 . 32 UTILITIES 612 . 3510 . 210 . 000 110090 0689263822 - 9 P 039 00219
UTILITIES 445 . 29 NAT GAS & PROPANE 612 . 3580 . 214 . 000 110090 0689263822 - 9 P 039 00220
UTILITIES 438 . 69 UTILITIES 660 . 3401 . 210 . 000 110090 0689263822 - 9 P 039 00221
UTILITIES 31029 . 04 UTILITIES 820 . 3908 . 210 . 000 110090 0689263822 - 9 P 039 00222
UTILITIES 15 . 11 UTILITIES 415 . 6150 . 210 . 000 110090 0689263822 - 9 P 039 00223
UTILITIES 110 . 14 UTILITIES 100 . 1915 . 210 . 000 110090 0689263822 - 9 P 039 00224
UTILITIES 303 . 90 FUELS & LUBRICANTS 100 . 3110 . 450 . 000 110090 0689263822 - 9 P 039 00225
UTILITIES 15 . 87 UTILITIES 960 . 5601 . 210 . 000 110090 0689263822 - 9 P 039 00226
UTILITIES 10 . 13 UTILITIES 100 . 6001 . 210 . 000 110090 0689263822 - 9 P 039 00227
41570 . 17 *VENDOR TOTAL
PAC - VAN INC
MOBILE OFFICE LEASE 134 . 26 CONTRACTUAL SERVICES 100 . 3110 . 250 . 000 110088 PSI - 1427546 P 039 00229
MOBILE OFFICE LEASE 67 . 12 CONTRACTUAL SERVICES 820 . 3901 . 250 . 000 110088 PSI - 1427546 P 039 00230
MOBILE OFFICE LEASE 67 . 13 CONTRACTUAL SERVICES 612 . 3505 . 250 . 000 110088 PSI - 1427546 P 039 00231
268 . 51 * VENDOR TOTAL
PHYSIO - CONTROL INC
BATTERY PACKS 527 . 53 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110091 113047920 P 039 00232
PITNEY BOWES INC
EZ SEAL , CANNED AIR 73 . 49 SPECIAL SUPPLIES 100 . 1905 . 690 . 000 110092 5502024176 P 039 00239
NOV- JAN13 METER RENTAL 271 . 85 CONTRACTUAL SERVICES 697 . 1305 . 250 . 000 110093 397893 041158 P 039 00234
RESETS 20 . 50 CONTRACTUAL SERVICES 697 . 1305 . 250 . 000 110093 397893 041158 P 039 00235
JUL - SEPT12 METER RENT 145 . 64 CONTRACTUAL SERVICES 410 . 6190 . 250 . 000 110094 384726 P 039 00233
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 10
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
REDWOOD COAST FUELS
AUG12 CARDLOCK FUEL 112 . 85 FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110109 9016 P 039 00271
AUG12 CARDLOCK FUEL 59 . 82 FUEL PURCHASES - GARAGE 575 . 5801 . 450 . 001 110110 9018 P 039 00272
AUG12 CARDLOCK FUEL 11828 . 42 FUELS & LUBRICANTS 100 . 6001 . 450 . 000 110111 9019 P 039 00273
AUG12 CARDLOCK FUEL 11216 . 18 FUELS & LUBRICANTS 695 . 6120 . 450 . 000 110112 9021 P 039 00274
AUG12 CARDLOCK FUEL 464 . 16 FUELS & LUBRICANTS 612 . 3510 . 450 . 000 110113 9052 P 039 00275
AUG12 CARDLOCK FUEL 294 . 45 LUBRICANTS 612 . 3580 . 450 . 000 110114 10590 P 039 00256
AUG12 CARDLOCK FUEL 784 . 96 FUELS & LUBRICANTS 820 . 3908 . 450 . 000 110115 10652 P 039 00257
AUG12 CARDLOCK FUEL 213 . 11 FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110116 10897 P 039 00258
AUG12 CARDLOCK FUEL 64 . 79 FUELS & LUBRICANTS 820 . 3960 . 450 . 000 110117 10956 P 039 00259
FUEL 665 . 91 FUELS & LUBRICANTS 600 . 5001 . 450 . 000 110118 28421 P 039 00261
EMPTY DRUM 60 . 00 FUELS & LUBRICANTS 600 . 5001 . 450 . 000 110119 1582583 P 039 00260
22 , 737 . 99 *VENDOR TOTAL
REDWOOD EMPIRE OFFICIALS
UMPIRES / SCOREKEEPERS 31402 . 00 CONTRACTUAL SERVICES 100 . 6113 . 250 . 000 110120 692 P 039 00276
UMPIRES / SCOREKEEPERS 21772 . 00 CONTRACTUAL SERVICES 100 . 6115 . 250 . 000 110120 692 P 039 00277
61174 . 00 * VENDOR TOTAL
RINO PACIFIC , INC .
CARDLOCK FUEL 9 / 16 - 9 / 30 11070 . 39 FUELS & LUBRICANTS 612 . 3510 . 450 . 000 110164 C134456 P 039 00278
CARDLOCK FUEL 9 / 16 - 9 / 30 251 . 64 FUELS & LUBRICANTS 820 . 3948 . 450 . 000 110165 C134640 P 039 00279
11322 . 03 *VENDOR TOTAL
ROSS / JODY
COMM LIGHTING REBATE 11173 . 00 ENERGY CONSERVATION PROG 806 . 3765 . 250 . 005 110121 CUST 104173 - 0 P 039 00280
SAFEWAY INC
FOOD /BEVERAGES 54 . 57 SPECIAL EVENTS / SUPPLIES 100 . 1001 . 690 . 000 110166 CUST # 70438 P 039 00281
FOOD /BEVERAGES 166 . 91 EMPLOYEE RECOGNITION DIN 100 . 1001 . 690 . 003 110166 CUST # 70438 P 039 00282
FOOD /BEVERAGES 6 . 29 INTERVIEW SUPPLIES 100 . 1601 . 690 . 003 110166 CUST # 70438 P 039 00283
FOOD / BEVERAGES 114 . 60 FOOD & BEVERAGE FOR CLIE 410 . 6190 . 690 . 002 110166 CUST # 70438 P 039 00284
FOOD / BEVERAGES 9 . 21 SUPPLIES & EQUIPMENT 415 . 6150 . 690 . 000 110166 CUST # 70438 P 039 00285
FOOD/BEVERAGES 62 . 08 SPECIAL SUPPLIES 600 . 5001 . 690 . 000 110166 CUST # 70438 P 039 00286
FOOD /BEVERAGES 22 . 52 TRAVEL & CONFERENCE EXPE 612 . 3505 . 160 . 000 110166 CUST # 70438 P 039 00287
FOOD /BEVERAGES 12 . 13 PUMPKINFEST 900 . 205 . 219 110166 CUST # 70438 P 039 00288
448 . 31 *VENDOR TOTAL
SANGIACOMO / SAGE
TRAVEL 10 / 7 - 10 / 10 / 12 11600 . 88 TRAVEL & CONFERENCE EXPE 100 . 1201 . 160 . 000 110122 REIMBURSEMENT P 039 00289
SCHMIRL / SUSAN
RESID SOLAR PV REBATE 61462 . 96 PHOTOVOLTAIC RATES / INCEN 806 . 3765 . 250 . 006 110123 62010 - 4 P 039 00290
SCHWAB TIRE CENTER/ LES
ALIGNMENT/REPAIR WORK 40 . 00 EQUIPMENT MAINT & REPAIR 100 . 6001 . 302 . 000 110124 640 - 00737 P 039 00291
ALIGNMENT /REPAIR WORK 20 . 00CR EQUIPMENT MAINT & REPAIR 100 . 6001 . 302 . 000 110124 640 - 00737 P 039 00292
TIRES 379 . 25 VEHICLE MAINT . & REPAIRS 820 . 3948 . 303 . 000 110124 640 - 00737 P 039 00293
TIRES 379 . 25 VEHICLE REPAIR & MAINT 612 . 3510 . 303 . 000 110124 640 - 00737 P 039 00294
778 . 50 *VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE it
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
SIEMENS INDUSTRY INC
WIRING HARNESS 258 . 90 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110125 900911971 P 039 00295
SITE CONSTRUCTORS INC
TSV OVRHD & PENSTOCK MOD 92 , 422 . 25 CONTRACTUAL SERVICES 800 . 5536 . 250 . 000 110126 12 - 333 040999 P 039 00296
RETENTION 41621 . 11CR ACCOUNTS PAYABLE - RETENTI 800 . 202 . 001 110126 12 - 333 P 039 00297
87 , 801 . 14 * VENDOR TOTAL
SOLID WASTE SYSTEMS INC .
SEPT12 TRANSFER STN CHRG 74 . 00 SPECIAL SUPPLIES 100 . 3110 . 690 . 000 110171 182306 P 039 00299
AUG12 TRANSFER STN CHRGS 62 . 42 SPECIAL SUPPLIES 800 . 3728 . 690 . 000 110172 179037 P 039 00298
136 . 42 *VENDOR TOTAL
STANLEY SECURITY SOLUTIO
KEYS 45 . 69 SPECIAL SUPPLIES 820 . 3908 . 690 . 000 110127 902273522 P 039 00300
STATE USE TAX 1 . 98CR STATE USE TAX LIABILITY 900 . 205 . 013 110127 902273522 P 039 00301
DIST USE TAX 0 . 14CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110127 902273522 P 039 00302
DIST USE TAX 0 . 03CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110127 902273522 P 039 00303
43 . 54 *VENDOR TOTAL
STATE BOARD OF EQUALIZAT
JUL - SEP12 ELEC ENGRY SUR 91028 . 00 ELECTRIC SURCHARGE TRUST 900 . 205 . 009 110128 EUET31 - 000044 P 039 00304
STATE WATER RESOURCES
OVERSITE COSTS - LESLIE ST 257 . 20 LESLIE STREET GAS PLNT M 699 . 1201 . 800 . 032 110129 77215 P 039 00305
SUNSET MAGAZINE
OCT12 ADVERTISING 21495 . 00 ADVERTISING 100 . 1950 . 230 . 001 110130 1335977 P 039 00306
SUPPLY STATION INC/ THE
PADLOCK ( 7H05 ) 11003 . 24 INVENTORY - PURCHASES 800 . 131 . 002 110131 52800 041220 F 039 00307
FREIGHT 12 . 52 INVENTORY - PURCHASES 800 . 131 . 002 110131 52800 041220 F 039 00308
DIST USE TAX 1 . 16CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110131 52800 P 039 00309
11014 . 60 *VENDOR TOTAL
SYAR INDUSTRIES INC .
CUTBACK 11113 . 00 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110132 476530 P 039 00310
THANKSGIVING COFFEE COMP
COFFEE 41 . 92 FOOD & BEVERAGE FOR CLIE 410 . 6190 . 690 . 002 110209 0338467 P 039 00311
THOMSEN/ KIRK
UNIFORM ALLOWANCE 414 . 02 UNIFORM ALLOWANCE ( FD/ PD 105 . 2101 . 157 . 000 110179 REIMBURSEMENT P 039 00312
UNIFORM ALLOWANCE 103 . 51 UNIFORM ALLOWANCE ( FD/ PD 105 . 5201 . 157 . 000 110179 REIMBURSEMENT P 039 00313
517 . 53 * VENDOR TOTAL
THORNTON/RICHARD
COVERT JACK/MH ' S OFFICE 105 . 09 EQUIPMENT 698 . 1301 . 800 . 000 110133 5960 P 039 00314
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 12
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
THORNTON/ RICHARD
SOFTWARE ASSURANCE 1 YR 535 . 00 ENTERPRISE SOFTWARE AGRE 100 . 1965 . 250 . 001 110134 6019 P 039 00316
NETWORK DROP /MW ' S OFFICE 171 . 84 EQUIPMENT 698 . 1301 . 800 . 000 110135 5992 P 039 00315
811 . 93 * VENDOR TOTAL
THURSTON CHEVROLET
PARTS 100 . 25 AUTO REPAIR & MAINTENANC 100 . 1915 . 303 . 000 110136 159665 P 039 00317
DIST USE TAX 0 . 46CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 110136 159665 P 039 00318
PARTS 225 . 03 SPECIAL SUPPLIES 208 . 2001 . 690 . 000 110137 160012 P 039 00319
DIST USE TAX 1 . 04CR DISTRICT USE TAX- MEASURE 900 . 205 . 237 110137 160012 P 039 00320
323 . 78 *VENDOR TOTAL
TIRE DISTRIBUTION SYSTEM
TIRES / TIRE REPAIRS 462 . 98 VEHICLE REPAIR & MAINTEN 100 . 3110 . 303 . 000 110175 ACCT 191658 P 039 00321
TIRES / TIRE REPAIRS 907 . 05 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110175 ACCT 191658 P 039 00322
TIRES / TIRE REPAIRS 591 . 76 FIRE APPARATUS 105 . 2101 . 303 . 001 110175 ACCT 191658 P 039 00323
TIRES / TIRE REPAIRS 762 . 87 SPECIAL SUPPLIES 208 . 2001 . 690 . 000 110175 ACCT 191658 P 039 00324
TIRES / TIRE REPAIRS 21209 . 44 VEHICLE MAINT . & REPAIRS 820 . 3948 . 303 . 000 110175 ACCT 191658 P 039 00325
DIST USE TAX 5 . 89CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110175 ACCT 191658 P 039 00326
41928 . 21 * VENDOR TOTAL
TOSHIBA BUSINESS SOLUTIO
OCT12 COPIER LEASE 162 . 36 CAPITAL LEASE PAYMENT 105 . 2001 . 255 . 000 110138 57809976 039896 P 039 00347
OCT12 COPIER LEASE 103 . 32 COPIER 105 . 2101 . 255 . 005 110138 57809976 039896 P 039 00348
OCT12 COPIER LEASE 14 . 76 LEASE - PURCHASE COSTS 678 . 2040 . 255 . 000 110138 57809976 039896 P 039 00349
OCT12 COPIER LEASE 14 . 76 LEASE PURCHASE COSTS 220 . 4601 . 255 . 000 110138 57809976 039896 P 039 00350
OCT12 COPIER LEASE 102 . 45 CAPITAL LEASE PAYMENT 105 . 2001 . 255 . 000 110138 57809976 039896 P 039 00351
OCT12 COPIER LEASE 65 . 19 COPIER 105 . 2101 . 255 . 005 110138 5780.9976 039896 P 039 00352
OCT12 COPIER LEASE 9 . 31 LEASE - PURCHASE COSTS 678 . 2040 . 255 . 000 110138 57809976 039896 P 039 00353
OCT12 COPIER LEASE 9 . 31 LEASE PURCHASE COSTS 220 . 4601 . 255 . 000 110138 57809976 039896 P 039 00354
OCT12 COPIER LEASE 295 . 19 CONTRACTUAL SERVICES 100 . 1915 . 250 . 000 110138 57809976 039896 P 039 00355
OCT12 COPIER LEASE 295 . 19 CONTRACTUAL SERVICES 100 . 1915 . 250 . 000 110138 57809976 039896 P 039 00356
MAINT SALESTAX APR - JUL12 62 . 66 CONTRACTUAL SERVICES 100 . 1915 . 250 . 000 110139 57662987 P 039 00327
MAINT SALESTAX APR - JUL12 103 . 64 CONTRACTUAL SERVICES 100 . 1915 . 250 . 000 110139 57662987 P 039 00328
MAINT SALESTAX APR - JUL12 18 . 67 CAPITAL LEASE PAYMENT 105 . 2001 . 255 . 000 110139 57662987 P 039 00329
MAINT SALESTAX APR - JUL12 11 . 88 COPIER 105 . 2101 . 255 . 005 110139 57662987 P 039 00330
MAINT SALESTAX APR - JUL12 1 . 70 LEASE - PURCHASE COSTS 678 . 2040 . 255 . 000 110139 57662987 P 039 00331
MAINT SALESTAX APR - JUL12 1 . 70 LEASE PURCHASE COSTS 220 . 4601 . 255 . 000 110139 57662987 P 039 00332
MAINT SALESTAX APR - JUL12 6 . 52 CAPITAL LEASE PAYMENT 105 . 2001 . 255 . 000 110139 57662987 P 039 00333
MAINT SALESTAX APR - JUL12 4 . 15 COPIER 105 . 2101 . 255 . 005 110139 57662987 P 039 00334
MAINT SALESTAX APR - JUL12 0 . 59 LEASE - PURCHASE COSTS 678 . 2040 . 255 . 000 110139 57662987 P 039 00335
MAINT SALESTAX APR - JUL12 0 . 59 LEASE PURCHASE COSTS 220 . 4601 . 255 . 000 110139 57662987 P 039 00336
SEPT12 COPIER LEASE 162 . 35 CAPITAL LEASE PAYMENT 105 . 2001 . 255 . 000 110140 57662987 039896 P 039 00337
SEPT12 COPIER LEASE 103 . 32 COPIER 105 . 2101 . 255 . 005 110140 57662987 039896 P 039 00338
SEPT12 COPIER LEASE 14 . 76 LEASE - PURCHASE COSTS 678 . 2040 . 255 . 000 110140 57662987 039896 P 039 00339
SEPT12 COPIER LEASE 14 . 76 LEASE PURCHASE COSTS 220 . 4601 . 255 . 000 110140 57662987 039896 P 039 00340
SEPT12 COPIER LEASE 102 . 45 CAPITAL LEASE PAYMENT 105 . 2001 . 255 . 000 110140 57662987 039896 P 039 00341
SEPT12 COPIER LEASE 65 . 19 COPIER 105 . 2101 . 255 . 005 110140 57662987 039896 P 039 00342
SEPT12 COPIER LEASE 9 . 31 LEASE - PURCHASE COSTS 678 . 2040 . 255 . 000 110140 57662987 039896 P 039 00343
SEPT12 COPIER LEASE 9 . 31 LEASE PURCHASE COSTS 220 . 4601 . 255 . 000 110140 57662987 039896 P 039 00344
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 13
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
TOSHIBA BUSINESS SOLUTIO
SEPT12 COPIER LEASE 295 . 20 CONTRACTUAL SERVICES 100 . 1915 . 250 . 000 110140 57662987 039896 P 039 00345
SEPT12 COPIER LEASE 295 . 19 CONTRACTUAL SERVICES 100 . 1915 . 250 . 000 110140 57662987 039896 P 039 00346
21355 . 78 *VENDOR TOTAL
TOTAL WASTE SYSTEMS INC
SEPT12 BIOSOLIDS 41871 . 55 BIO - SOLIDS DISPOSAL FEES 612 . 3580 . 250 . 008 110210 130554 P 039 00357
TRACTOR SUPPLY CREDIT PL
K9 SUPPLIES 56 . 07 K- 9 OPERATIONS 105 . 2001 . 690 . 010 110180 0285 9664 P 039 00358
K9 SUPPLIES 53 . 92 K- 9 OPERATIONS 105 . 2001 . 690 . 010 110180 0285 9664 P 039 00359
FUEL PUMP 280 . 46 SPECIAL SUPPLIES 600 . 5001 . 690 . 000 110180 0285 9664 P 039 00360
LOCK NUTS 13 . 30 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110180 0285 9664 P 039 00361
403 . 75 * VENDOR TOTAL
TREJO / FERNANDO
COMM LIGHTING REBATE 11564 . 00 ENERGY CONSERVATION PROG 806 . 3765 . 250 . 005 110141 103775 - 3 P 039 00362
TRI AIR TESTING INC
SCBA TESTING 145 . 00 SELF CONT ' ND BREATHING A 105 . 2101 . 690 . 010 110144 67761 P 039 00363
TRINITY YOUTH SERVICES
GYM UTILITIES 186 . 94 UTILITIES 100 . 6110 . 210 . 000 110142 912COU P 039 00365
CREDIT ADJ - GYM UTIL 7 . 19CR UTILITIES 100 . 6110 . 210 . 000 110143 812COU P 039 00364
179 . 75 * VENDOR TOTAL
U . S . CELLULAR
CELL PHONES 30 . 12 TELEPHONE 612 . 3580 . 220 . 000 110153 956161725 P 039 00366
CELL PHONES 116 . 42 TELEPHONE 800 . 3765 . 220 . 000 110153 956161725 P 039 00367
CELL PHONES 15 . 06 TELEPHONE 820 . 3901 . 220 . 000 110153 956161725 P 039 00368
CELL PHONES 15 . 06 TELEPHONE 612 . 3505 . 220 . 000 110153 956161725 P 039 00369
176 . 66 *VENDOR TOTAL
UKIAH FORD INC
VEHICLE PARTS / SUPPL 325 . 51 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110145 21244 P 039 00370
VEHICLE PARTS / SUPPL 20 . 39 AMBULANCES 105 . 5201 . 303 . 002 110145 21244 P 039 00371
VEHICLE PARTS / SUPPL 19 . 76 VEHICLE REPAIR & MAINTEN 600 . 5001 . 303 . 000 110145 21244 P 039 00372
VEHICLE PARTS / SUPPL 332 . 71 VEHICLE REPAIR & MAINTEN 800 . 3765 . 303 . 000 110145 21244 P 039 00373
VEHICLE PARTS / SUPPL 306 . 44 VEHICLE MAINT . & REPAIRS 820 . 3948 . 303 . 000 110145 21244 P 039 00374
11004 . 81 * VENDOR TOTAL
UKIAH MAIN STREET PROGRA
JUL - SEP12 DID FEES 401 . 53 CONTRACTUAL SERVICES 260 . 3701 . 250 . 000 110146 NONE P 039 00375
UKIAH OXYGEN
FIRE EXT SERVICES 124 . 31 EQUIPMENT PARTS FOR RESA 575 . 5801 . 431 . 000 110211 386541 P 039 00376
DIST USE TAX 0 . 24CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110211 386541 P 039 00377
124 . 07 *VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 14
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
UKIAH PAPER SUPPLY
COMM LIGHTING REBATE 21260 . 00 ENERGY CONSERVATION PROG 806 . 3765 . 250 . 005 110147 24486 - 3 P 039 00391
JANITORIAL SUPPLIES 127 . 15 SUPPLIES 255 . 1640 . 690 . 000 110183 I399552 P 039 00379
JANITORIAL SUPPLIES 69 . 56 SUPPLIES 255 . 1640 . 690 . 000 110185 I399798 P 039 00381
JANITORIAL SUPPLIES 106 . 07 SUPPLIES 255 . 1640 . 690 . 000 110186 I399922 P 039 00383
JANITORIAL SUPPLIES 570 . 48 SUPPLIES 255 . 1640 . 690 . 000 110187 I400529 P 039 00389
JANITORIAL SUPPLIES 260 . 17 SUPPLIES 255 . 1640 . 690 . 000 110189 I400763 P 039 00390
JANITORIAL SUPPLIES 31 . 28 SUPPLIES & EQUIPMENT 415 . 6150 . 690 . 000 110191 I399088 P 039 00378
JANITORIAL SUPPLIES 62 . 57 SUPPLIES & EQUIPMENT 415 . 6150 . 690 . 000 110192 I399553 P 039 00380
JANITORIAL SUPPLIES 4 . 32 EMPLOYEE RECOGNITION DIN 100 . 1001 . 690 . 003 110194 I399881 P 039 00382
JANITORIAL SUPPLIES 370 . 79 SPECIAL SUPPLIES 600 . 5001 . 690 . 000 110195 I400012 P 039 00384
JANITORIAL SUPPLIES 370 . 42 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110196 I400221 P 039 00385
JANITORIAL SUPPLIES 107 . 75 OFFICE SUPPLIES 612 . 3510 . 690 . 002 110198 I400311 P 039 00388
JANITORIAL SUPPLIES 63 . 23 PUMPKINFEST 900 . 205 . 219 110199 I400258 P 039 00386
JANITORIAL SUPPLIES 63 . 22 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110199 I400258 P 039 00387
JANITORIAL SUPPLIES 298 . 24 SPECIAL SUPPLIES 410 . 6190 . 690 . 000 110201 400511 P 039 00392
41765 . 25 *VENDOR TOTAL
UKIAH ROUND TREE GLASS
FRONT WINDOW UNIT# 3106 274 . 18 SPECIAL SUPPLIES 208 . 2001 . 690 . 000 110148 130272 P 039 00393
FRONT WINDOW UNIT#3742 241 . 81 VEHICLE REPAIR & MAINTEN 612 . 3580 . 303 . 000 110149 130603 P 039 00394
515 . 99 *VENDOR TOTAL
UKIAH VALLEY ASSOCATION
SEP12 JANITORIAL SRVS 560 . 00 CONTRACTUAL SERVICES 612 . 3580 . 250 . 000 110150 IN12195 041126 P 039 00396
SEP12 JANITORIAL SRVS 365 . 00 CONTRACTUAL SERVICES 100 . 3301 . 250 . 000 110151 IN12180 041131 P 039 00395
925 . 00 *VENDOR TOTAL
UNITED STATES POSTAL SER
PREPAY POSTAGE 3 , 500 . 00 POSTAGE 410 . 6190 . 411 . 000 110154 45258829 P 039 00397
US BANK
ARBITRAGE REBATE REPORT 21000 . 00 TRUSTEE FEES 550 . 6903 . 690 . 001 110152 3221949 P 039 00398
WEST COAST MUFFLER & AUT
MUFFLER 65 . 63 VEHICLE REPAIR & MAINTEN 612 . 3580 . 303 . 000 110203 13684 P 039 00399
WUOLTEE /MELISSA
CANCELLED CLASS 24 . 00 RECREATION PROGRAM INCOM 100 . 0700 . 521 . 001 110155 REFUND P 039 00400
WYATT / JUSTIN
TRAVEL 10 / 24 - 10 / 26 / 12 343 . 20 TRAVEL & CONFERENCE EXPE 105 . 2001 . 160 . 000 110156 ADVANCE P 039 00401
ZAB ENTERPRISES INC
FOOD/BEVERAGES 11178 . 55 FOOD & BEVERAGE FOR CLIE 410 . 6190 . 690 . 002 110204 STATEMENT P 039 00402
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 19 / 2012 12 : 51 : 52 Schedule of Bills Payable GL540R - V07 . 20 PAGE 15
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
REPORT TOTALS : 988 , 057 . 99
RECORDS PRINTED - 000404
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL060S - V07 . 20 RECAPPAGE
GL540R
FUND RECAP :
FUND DESCRIPTION DISBURSEMENTS
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
100 GENERAL FUND 78 , 585 . 20
105 MEASURE S GENERAL FUND 91191 . 23
140 PARK DEVELOPMENT FUND 327 . 95
220 PKG . DIST . # 1 OPER & MAINT 755 . 61
250 SPECIAL REVENUE FUND 21026 . 70
255 ARC GENERAL OPERATING FUND 31506 . 97
341 S . T . P . 91643 . 51
410 CONFERENCE CENTER FUND 41239 . 30
415 MUSEUM FUND 31359 . 88
575 GARAGE FUND 11453 . 98
600 AIRPORT FUND 85 , 716 . 72
612 CITY/DIST . SEWER FUND 51 , 465 . 19
614 SEWER CAPITAL PROJECTS FUND 37 , 706 . 73
641 SANITATION DISTRICT SPECIAL 500 . 00
660 SANITARY DISPOSAL SITE FUND 18 . 09
678 PUBLIC SAFETY DISPATCH FUND 498 . 59
695 GOLF FUND 649 . 87 CR
696 PURCHASING FUND 383 . 11
697 BILLING ENTERPRISE FUND 11810 . 43
698 FIXED ASSET FUND 21295 . 00
800 ELECTRIC FUND 13 , 687 . 11
805 STREET LIGHTING FUND 12 , 240 . 29
806 PUBLIC BENEFITS CHARGES 317 . 87
820 WATER FUND 60 , 164 . 02
840 SPECIAL WATER FUND ( CAP IMP ) 92 , 790 . 81
900 SPECIAL DEPOSIT TRUST FUND 2 , 723 . 60
950 GENERAL SERVICE (ACCTS RECV ) 963 . 29
969 RDA OBLIGATION RETIREMENT FD 21981 . 25
TOTAL ALL FUNDS 478 , 702 . 56
BANK RECAP :
BANK NAME DISBURSEMENTS
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
UBOC UNION BANK OF CALIFORNIA 478 , 702 . 56
TOTAL ALL BANKS 478 , 702 . 56
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT .
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL060S - V07 . 20 RECAPPAGE
GL540R
DATE . . . . . . . . . . . . APPROVED BY . . . . . .
e�.� . . . . . . . . . . . . .
. . . . . . . . . . . . .
_/
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 1
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
ACCOUNTEMPS
TEMP ACCOUNTANT W/ E 10 / 5 11080 . 00 CONTRACTUAL SERVICES 698 . 1301 . 250 . 000 110220 36499350 P 083 00002
TEMP ACCOUNTANT W/ E 9 / 28 11215 . 00 CONTRACTUAL SERVICES 698 . 1301 . 250 . 000 110221 36440232 P 083 00001
21295 . 00 * VENDOR TOTAL
ACEVEDO /RUBY
UTILITY REFUND 74 . 70 UTILITY CREDIT BAL CLEAR 950 . 115 . 101 110212 105042 - 6 P 083 00003
ALHAMBRA NATIONAL WATER
BOTTLED WATER 62 . 73 MISC SUPPL / EQUIP OFFICE / 612 . 3580 . 690 . 001 110222 28628785109554 P 083 00004
BOTTLED WATER 27 . 67 SPECIAL SUPPLIES 600 . 5001 . 690 . 000 110222 28628785109554 P 083 00005
BOTTLED WATER 17 . 27 SUPPLIES & EQUIPMENT 415 . 6150 . 690 . 000 110222 28628785109554 P 083 00006
107 . 67 *VENDOR TOTAL
AMERICAN LEGION
PUMPKINFST MEAL VOUCHERS 49 . 50 PUMPKINFEST 900 . 205 . 219 110223 NONE 10 / 18 / 12 P 083 00007
APONTE / GABRIEL
TRAVEL 11 / 4 - 11 / 9 / 12 707 . 30 TRAVEL & CONFERENCE EXPE 105 . 2001 . 160 . 000 110224 ADVANCE P 083 00008
ARCHULETA/ JOANN
PUMPKINFST FOOD VOUCHERS 100 . 50 PUMPKINFEST 900 . 205 . 219 110225 NONE 10 / 15 / 12 P 083 00009
ARGONAUT CONSTRUCTORS
SPEC 11 - 10 GOBBI / STATE 10 , 151 . 06 GOBBI STREET PROJECT 341 . 9656 . 930 . 000 110226 PROG PAY # 2 041257 P 083 00010
SPEC 11 - 10 GOBBI / STATE 97 , 674 . 54 INTERSECTION GOBBI & STA 840 . 3850 . 930 . 000 110226 PROG PAY #2 041257 P 083 00011
SPEC 11 - 10 GOBBI / STATE 4 , 643 . 40 MAIN REPLACEMENTS 614 . 3510 . 810 . 003 110226 PROG PAY #2 041257 P 083 00012
RETENTION 507 . 55CR ACCOUNT PAYABLE - RETENTIO 341 . 202 . 001 110226 PROG PAY #2 P 083 00013
RETENTION 41883 . 73CR ACCTS PAYABLE - RETENTION 840 . 202 . 001 110226 PROG PAY #2 P 083 00014
RETENTION 232 . 17CR ACCOUNTS PAYABLE - RETENTI 614 . 202 . 001 110226 PROG PAY #2 P 083 00015
106 , 845 . 55 *VENDOR TOTAL
ARROW FENCING
FENCE RENTAL 9 / 29 - 10 / 29 167 . 31 CONTRACTUAL SERVICES 800 . 3733 . 250 . 000 110227 71615 P 083 00018
ADJUST TAX 7 . 875 % 0 . 98 CONTRACTUAL SERVICES 800 . 3733 . 250 . 000 110227 71615 P 083 00019
FENCE RENTAL 8 / 29 - 9 / 29 167 . 31 CONTRACTUAL SERVICES 800 . 3733 . 250 . 000 110228 71568 P 083 00016
ADJUST TAX TO 7 . 875 % 0 . 98 CONTRACTUAL SERVICES 800 . 3733 . 250 . 000 110228 71568 P 083 00017
336 . 58 * VENDOR TOTAL
ASBURY ENVIRONMENTAL SER
ANTI - FREEZE 218 . 68 FUEL PURCHASES 575 . 5801 . 450 . 000 110229 130404656 P 083 00020
WASTE REMOVAL 327 . 80 CONTRACTUAL SERVICES 100 . 3110 . 250 . 000 110230 130405177 P 083 00021
546 . 48 *VENDOR TOTAL
AT&T
TELEPHONE 35 . 31 TELEPHONE 100 . 1001 . 220 . 000 110231 C607317277777 P 083 00022
TELEPHONE 21 . 00 TELEPHONE 100 . 1101 . 220 . 000 110231 C607317277777 P 083 00023
TELEPHONE 79 . 02 TELEPHONE 100 . 1201 . 220 . 000 110231 C607317277777 P 083 00024
TELEPHONE 51 . 26 TELEPHONE 100 . 1301 . 220 . 000 110231 0607317277777 P 083 00025
TELEPHONE 21 . 20 TELEPHONE 100 . 1401 . 220 . 000 110231 0607317277777 P 083 00026
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 2
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
AT &T
TELEPHONE 47 . 39 TELEPHONE 100 . 1501 . 220 . 000 110231 C607317277777 P 083 00027
TELEPHONE 43 . 12 TELEPHONE 100 . 1601 . 220 . 000 110231 0607317277777 P 083 00028
TELEPHONE 52 . 79 TELEPHONE 100 . 1905 . 220 . 000 110231 0607317277777 P 083 00029
TELEPHONE 33 . 75 TELEPHONE 100 . 1915 . 220 . 000 110231 C607317277777 P 083 00030
TELEPHONE 38 . 28 TELEPHONE 100 . 1965 . 220 . 000 110231 0607317277777 P 083 00031
TELEPHONE 21 . 64 TELEPHONE 100 . 2201 . 220 . 000 110231 C607317277777 P 083 00032
TELEPHONE 58 . 56 TELEPHONE 100 . 3001 . 220 . 000 110231 0607317277777 P 083 00033
TELEPHONE 41 . 27 TELEPHONE 100 . 3110 . 220 . 000 110231 C607317277777 P 083 00034
TELEPHONE 178 . 43 WIDE AREA NETWORK ACCESS 100 . 3301 . 220 . 000 110231 C607317277777 P 083 00035
TELEPHONE 213 . 43 TELEPHONE 100 . 6001 . 220 . 000 110231 C607317277777 P 083 00036
TELEPHONE 15 . 88 SECURITY EXPENSE 100 . 6001 . 280 . 000 110231 C607317277777 P 083 00037
TELEPHONE 86 . 81 TELEPHONE 100 . 6110 . 220 . 000 110231 C607317277777 P 083 00038
TELEPHONE 7 . 74 TELEPHONE 100 . 6114 . 220 . 000 110231 C607317277777 P 083 00039
TELEPHONE 18 . 61 TELEPHONE 100 . 6130 . 220 . 000 110231 0607317277777 P 083 00040
TELEPHONE 11493 . 45 TELEPHONE 105 . 2001 . 220 . 000 110231 0607317277777 P 083 00041
TELEPHONE 314 . 82 TELEPHONE 105 . 2101 . 220 . 000 110231 C607317277777 P 083 00042
TELEPHONE 11 . 05 TELEPHONE 220 . 4601 . 220 . 000 110231 C607317277777 P 083 00043
TELEPHONE 404 . 75 TELEPHONE 410 . 6190 . 220 . 000 110231 C607317277777 P 083 00044
TELEPHONE 402 . 52 TELEPHONE 415 . 6150 . 220 . 000 110231 C607317277777 P 083 00045
TELEPHONE 52 . 38 TELEPHONE 575 . 5801 . 220 . 000 110231 0607317277777 P 083 00046
TELEPHONE 114 . 13 TELEPHONE 600 . 5001 . 220 . 000 110231 0607317277777 P 083 00047
TELEPHONE 43 . 16 TELEPHONE 612 . 3505 . 220 . 000 110231 C607317277777 P 083 00048
TELEPHONE 279 . 90 TELEPHONE 612 . 3580 . 220 . 000 110231 C607317277777 P 083 00049
TELEPHONE 17 . 07 TELEPHONE 660 . 3401 . 220 . 000 110231 0607317277777 P 083 00050
TELEPHONE 138 . 63 TELEPHONE 678 . 2040 . 220 . 000 110231 C607317277777 P 083 00051
TELEPHONE 220 . 40 TELEPHONE 695 . 6120 . 220 . 000 110231 C607317277777 P 083 00052
TELEPHONE 28 . 02 TELEPHONE 696 . 1390 . 220 . 000 110231 C607317277777 P 083 00053
TELEPHONE 130 . 40 TELEPHONE 697 . 1305 . 220 . 000 110231 0607317277777 P 083 00054
TELEPHONE 168 . 49 TELEPHONE 800 . 3642 . 220 . 000 110231 C607317277777 P 083 00055
TELEPHONE 202 . 94 TELEPHONE 800 . 3733 . 220 . 000 110231 C607317277777 P 083 00056
TELEPHONE 210 . 33 TELEPHONE 800 . 5536 . 220 . 000 110231 C607317277777 P 083 00057
TELEPHONE 236 . 70 TELEPHONE 820 . 3901 . 220 . 000 110231 C607317277777 P 083 00058
TELEPHONE 63 . 08 TELEPHONE 820 . 3908 . 220 . 000 110231 0607317277777 P 083 00059
TELEPHONE 0 . 16CR TELEPHONE 410 . 6190 . 220 . 000 110231 0607317277777 P 083 00060
51597 . 55 * VENDOR TOTAL
BLUEPRINTS & COPIES
SPEED SURVEY COPIES 799 . 35 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110232 49406 P 083 00061
COPIES 296 . 66 PRINTING & PUBLISHING 696 . 1390 . 231 . 000 110234 49477 P 083 00062
11096 . 01 * VENDOR TOTAL
BURPEE /ARLEN
TESTER , BRKTS 67 . 15 SMALL TOOLS 575 . 5801 . 440 . 000 110235 26818 P 083 00063
CAMARA/AMADOU
CLASSES - DRUM 156 . 80 CONTRACTUAL SERVICES 100 . 6120 . 250 . 000 110236 INSTRUCTOR P 083 00064
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 3
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
CAROLLO ENGINEERS INC
CEQA DOCS - RECYLCED WATER 33 , 295 . 50 STUDY OF RECYCLING 614 . 3510 . 810 . 001 110237 0124712 040183 P 083 00065
CHOUINARD & MYHRE INC
MODIFICATION FOR USPS 11500 . 00 CONTRACTUAL SERVICES 697 . 1305 . 250 . 000 110238 12092004 041219 F 083 00066
CLARK PEST CONTROL
PEST SRVS 100 . 00 PEST CONTROL SERVICES 612 . 3580 . 250 . 009 110239 11 - 0162897452 P 083 00067
PEST SRVS 23 . 75 CONTRACTUAL SERVICES 800 . 3728 . 250 . 000 110240 11 - 715335 P 083 00077
PEST SRVS 23 . 75 CONTRACTUAL SERVICES 800 . 3729 . 250 . 000 110240 11 - 715335 P 083 00078
PEST SRVS 23 . 75 WTR SYSTM REPAIR MATERIA 820 . 3948 . 690 . 002 110240 11 - 715335 P 083 00079
PEST SRVS 23 . 75 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110240 11 - 715335 P 083 00080
PEST SRVS 74 . 00 CONTRACTUAL SERVICES 800 . 5536 . 250 . 000 110241 11 - 737115 P 083 00081
QTRLY PEST SRVS 360 . 04 CIVIC CENTER M & R 100 . 1915 . 301 . 000 110242 11 - 548130 P 083 00068
QTRLY PEST SRVS 85 . 00 BUILDING MAINT 100 . 6150 . 301 . 000 110242 11 - 548130 P 083 00069
QTRLY PEST SRVS 49 . 99 BUILDING MAINTENANCE 695 . 6120 . 305 . 001 110242 11 - 548130 P 083 00070
QTRLY PEST SRVS 59 . 99 BLDG & GROUNDS MAINTENAN 600 . 5001 . 305 . 000 110242 11 - 548130 P 083 00071
QTRLY PEST SRVS 185 . 00 BUILDING MAINT & REPAIR 410 . 6190 . 301 . 000 110242 11 - 548130 P 083 00072
QTRLY PEST SRVS 185 . 00 PEST CONTROL SERVICES 612 . 3580 . 250 . 009 110242 11 - 548130 P 083 00073
QTRLY PEST SRVS 59 . 99 SPECIAL SUPPLIES 100 . 6130 . 690 . 000 110242 11 - 548130 P 083 00074
QTRLY PEST SRVS 59 . 99 SPECIAL SUPPLIES 100 . 6114 . 690 . 000 110242 11 - 548130 P 083 - 00075
QTRLY PEST SRVS 65 . 00 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110242 11 - 548130 P 083 00076
11379 . 00 * VENDOR TOTAL
COMCAST
INTERNET SERVICE 1 . 09 TELEPHONE 100 . 1101 . 220 . 000 110243 520144635 P 083 00082
INTERNET SERVICE 5 . 11 TELEPHONE 100 . 1201 . 220 . 000 110243 520144635 P 083 00083
INTERNET SERVICE 4 . 60 TELEPHONE 100 . 1301 . 220 . 000 110243 520144635 P 083 00084
INTERNET SERVICE 4 . 09 TELEPHONE 100 . 1501 . 220 . 000 110243 520144635 P 083 00085
INTERNET SERVICE 2 . 04 TELEPHONE 100 . 1601 . 220 . 000 110243 520144635 P 083 00086
INTERNET SERVICE 3 . 07 TELEPHONE 100 . 1905 . 220 . 000 110243 520144635 P 083 00087
INTERNET SERVICE 4 . 09 TELEPHONE 100 . 1965 . 220 . 000 110243 520144635 P 083 00088
INTERNET SERVICE 25 . 58 TELEPHONE 105 . 2001 . 220 . 000 110243 520144635 P 083 00089
INTERNET SERVICE 11 . 25 TELEPHONE 105 . 2101 . 220 . 000 110243 520144635 P 083 00090
INTERNET SERVICE 1 . 02 TELEPHONE 100 . 2201 . 220 . 000 110243 520144635 P 083 00091
INTERNET SERVICE 4 . 09 TELEPHONE 100 . 3001 . 220 . 000 110243 520144635 P 083 00092
INTERNET SERVICE 1 . 02 TELEPHONE 100 . 3110 . 220 . 000 110243 520144635 P 083 00093
INTERNET SERVICE 1 . 03 TELEPHONE 100 . 6001 . 220 . 000 110243 520144635 P 083 00094
INTERNET SERVICE 3 . 07 TELEPHONE 100 . 6110 . 220 . 000 110243 520144635 P 083 00095
INTERNET SERVICE 3 . 07 TELEPHONE 415 . 6150 . 220 . 000 110243 520144635 P 083 00096
INTERNET SERVICE 1 . 02 TELEPHONE 220 . 4601 . 220 . 000 110243 520144635 P 083 00097
INTERNET SERVICE 2 . 04 TELEPHONE 410 . 6190 . 220 . 000 110243 520144635 P 083 00098
INTERNET SERVICE 2 . 04 TELEPHONE 600 . 5001 . 220 . 000 110243 520144635 P 083 00099
INTERNET SERVICE 1 . 02 TELEPHONE 612 . 3580 . 220 . 000 110243 520144635 P 083 00100
INTERNET SERVICE 1 . 02 TELEPHONE 660 . 3401 . 220 . 000 110243 520144635 P 083 00101
INTERNET SERVICE 3 . 07 TELEPHONE 678 . 2040 . 220 . 000 110243 520144635 P 083 00102
INTERNET SERVICE 1 . 02 TELEPHONE 696 . 1390 . 220 . 000 110243 520144635 P 083 00103
INTERNET SERVICE 9 . 72 TELEPHONE 697 . 1305 . 220 . 000 110243 520144635 P 083 00104
INTERNET SERVICE 7 . 16 TELEPHONE 800 . 3733 . 220 . 000 110243 520144635 P 083 00105
INTERNET SERVICE 3 . 07 TELEPHONE 820 . 3901 . 220 . 000 110243 520144635 P 083 00106
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 4
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
COMCAST
INTERNET SERVICE 2 . 04 TELEPHONE 820 . 3908 . 220 . 000 110243 520144635 P 083 00107
107 . 44 * VENDOR TOTAL
CUES
PARTS 810 . 27 VEHICLE REPAIR & MAINT 612 . 3510 . 303 . 000 110244 374505 P 083 00108
PARTS 283 . 91 VEHICLE REPAIR & MAINT 612 . 3510 . 303 . 000 110245 374963 P 083 00109
1 , 094 . 18 *VENDOR TOTAL
DANIELS /DEBORAH A
UTILITY REFUND 79 . 63 UTILITY CREDIT BAL CLEAR 950 . 115 . 101 110213 106485 - 6 P 083 00110
DAY - TIMERS
CALENDAR REFILL 54 . 98 OFFICE SUPPLIES 105 . 2101 . 690 . 014 110246 61643958 P 083 00111
DEPARTMENT OF JUSTICE
AUG12 BLOOD ANALYSIS 525 . 00 CHEMICAL TESTS FOR DUI ' S 105 . 2001 . 250 . 017 110247 930943 P 083 00112
SEPT12 FINGERPRINTING 258 . 00 FINGERPRINTING 100 . 1601 . 690 . 005 110248 932859 P 083 00114
SEPT12 LIVE SCANS 199 . 00 FINGERPRINT FEES 100 . 0800 . 615 . 001 110249 932722 P 083 00113
982 . 00 * VENDOR TOTAL
EMPIRE WASTE MANAGEMENT
PORT TOILET - ORR CK BRDG 90 . 00 SPECIAL SUPPLIES 100 . 3001 . 690 . 000 110250 1616 P 083 00120
PORTOLETS SRVS - HYDRO 82 . 30 CONTRACTUAL SERVICES 800 . 5536 . 250 . 000 110251 1004 P 083 00115
PORTOLETS SRVS - PARKS 142 . 30 PORT - O - LETS 100 . 6001 . 250 . 002 110252 1577 P 083 00117
PORTOLETS SRVS - PARKS 142 . 36 PORT - O - LETS 100 . 6001 . 250 . 002 110253 1578 P 083 00118
PORTOLETS SRVS - PARKS 142 . 30 PORT - O - LETS 100 . 6001 . 250 . 002 110254 1579 P 083 00119
PORTOLETS SRVS - PARKS 77 . 84 PORT - O - LETS 100 . 6001 . 250 . 002 110255 157 P 083 00116
PORTOLETS SRVS - PARKS 133 . 59 PORT - O - LETS 100 . 6001 . 250 . 002 110256 17 P 083 00121
810 . 69 *VENDOR TOTAL
ENGLAND JR/BENNIE JOHN
1ST PLACE PUMPKIN AWARD 756 . 00 PUMPKINFEST 900 . 205 . 219 110257 WINNER P 083 00122
ENV ENVIRONMENTAL INT ' L
SEPT12 BIN RENTAL 300 . 00 CONTRACTUAL SERVICES 800 . 3733 . 250 . 000 110258 13976 041165 P 083 00123
EPIC AVIATION LLC
LOW LEAD FUEL 9 / 27 39 , 224 . 33 AVIATION FUELS & LUBRICA 600 . 5001 . 451 . 000 110259 6309120 P 083 00124
JET FUEL 10 / 3 / 12 261758 . 76 AVIATION FUELS & LUBRICA 600 . 5001 . 451 . 000 110260 6313171 P 083 00125
65 , 983 . 09 *VENDOR TOTAL
FISHER WIRELESS SERVICES
RADIO STOCK PARTS 37 . 48 EQUIPMENT PARTS FOR RESA 575 . 5801 . 431 . 000 110261 216267 P 083 00127
OCT12 RADIO MAINT 250 . 00 RADIO EQUIPMENT SERVICE 678 . 2040 . 250 . 002 110262 1096 P 083 00126
287 . 48 *VENDOR TOTAL
FRANCHISE TAX BOARD
WITHHOLDING ORDER 98 . 00 A/ P WITHHOLDING 100 . 202 . 003 110263 60198225657090 P 083 00128
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 5
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
GAUTHIER - KILKER/NANETTE
ENERGY REBATE - DUCT SEALG 150 . 00 ENERGY CONSERVATION PROG 806 . 3765 . 250 . 005 110264 11418 - 1 P '083 00129
GHD INC
SSMP PREP TO 9 / 23 11319 . 50 SEWER SYSTEM MASTER PLAN 612 . 3505 . 250 . 002 110265 68086 040806 P 083 00133
SSMP PREP TO 8 / 26 71980 . 00 SEWER SYSTEM MASTER PLAN 612 . 3505 . 250 . 002 110266 67598 040806 P 083 00130
GENL ENGINEER SUPPORT 11635 . 00 CONTRACTUAL SERVICES 612 . 3505 . 250 . 000 110267 67928 040810 P 083 00131
NITRATE ENG STUDY 51808 . 39 NITRATE REDUCTION STUDY 612 . 3580 . 250 . 015 110268 67984 040805 P 083 00132
16 , 742 . 89 *VENDOR TOTAL
GOLDEN RULE CREATIONS
UFD PATCHES 308 . 47 PROTECTIVE CLOTHING 105 . 2101 . 690 . 006 110269 88485 P 083 00134
STATE USE TAX 19 . 50CR STATE USE TAX LIABILITY 900 . 205 . 013 110269 88485 P 083 00135
DIST USE TAX 1 . 35CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110269 88485 P 083 00136
DIST USE TAX 0 . 34CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110269 88485 P 083 00137
287 . 28 * VENDOR TOTAL
GRAINGER INC /W . W .
EAR PLUGS 60 . 52 SPECIAL SUPPLIES 800 . 3733 . 690 . 000 110270 9939183753 P 083 00138
GROUNDWATER PUMP & WELL
DEPOSIT - WORK AT WELL 7 15 , 273 . 00 EQUIPMENT MAINT & REPAIR 820 . 3908 . 302 . 000 110271 12 - 5387 041286 P 083 00139
HALDORSON/ SHERRI
PARKING PERMIT REFUND 50 . 00 OFF STREET PKG PERMITS 220 . 0400 . 410 . 000 110219 89989 - 8 P 083 00140
HAMDARD / SHAWN
UTILITY REFUND 43 . 42 UTILITY CREDIT BAL CLEAR 950 . 115 . 101 110214 105329 - 7 P 083 00141
HARRIS /MELODY
WEBINAR - 10 / 18 / 12 25 . 00 TRAVEL & CONFERENCE EXPE 100 . 1601 . 160 . 000 110272 REIMBURSEMENT P 083 00142
WORKING LUNCH - 10 / 18 15 . 24 SPECIAL SUPPLIES 100 . 1601 . 690 . 000 110272 REIMBURSEMENT P 083 00143
40 . 24 *VENDOR TOTAL
HOUPS /AMANDA
UTILITY REFUND 116 . 43 UTILITY CREDIT BAL CLEAR 950 . 115 . 101 110215 104456 - 9 P 083 00144
IEDA
ON - LINE SURVEY BUILDER 31999 . 00 DUES & SUBSCRIPTIONS 100 . 1601 . 260 . 000 110273 201310501 041279 F 083 00145
INDUSTRIAL SAFETY SUPPLY
CALIBRATION GAS 254 . 75 TRAINING MAT & SAFETY SU 612 . 3580 . 690 . 002 110274 479635 P 083 00147
CALIBRATION GAS 265 . 34 TRAINING MAT & SAFETY SU 612 . 3580 . 690 . 002 110275 479184 P 083 00146
520 . 09 *VENDOR TOTAL
INTEGRITY SHRED
SHRED DOCUMENTS 28 . 50 CONTRACTUAL SERVICES 100 . 1601 . 250 . 000 110276 30755 P 083 00148
SHRED DOCUMENTS 28 . 50 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110277 30756 P 083 00149
SHRED DOCUMENTS 28 . 50 SPECIAL SUPPLIES 678 . 2040 . 690 . 000 110277 30756 P 083 00150
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 6
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
INTEGRITY SHRED
SHRED DOCUMENTS 28 . 50 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110278 31014 P 083 00151
SHRED DOCUMENTS 28 . 50 SPECIAL SUPPLIES 678 . 2040 . 690 . 000 110278 31014 P 083 00152
142 . 50 *VENDOR TOTAL
J M SQUARED & ASSOCIATES
PUMP PARTS 21622 . 55 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110280 I12 - 6444 041241 F 083 00154
PUMP PARTS 397 . 11 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110281 I12 - 6443 P 083 00153
31019 . 66 *VENDOR TOTAL
JACOBSEN/AUDREY
PUMPKINFST FOOD VOUCHERS 68 . 00 PUMPKINFEST 900 . 205 . 219 110279 NONE 10 / 17 / 12 P 083 00155
JOHNSON/AMBER
UTILITY REFUND 64 . 56 UTILITY CREDIT BAL CLEAR 950 . 115 . 101 110216 105069 - 9 P 083 00156
JOHNSTON/ LINDA CHANCE
CLASSES - DANCE 504 . 00 CONTRACTUAL SERVICES 100 . 6120 . 250 . 000 110282 INSTRUCTOR P 083 00157
KEREKES / JESS
LODGING 10 / 16 - 10 / 18 / 12 279 . 72 TRAVEL & CONFERENCE EXPE 800 . 3733 . 160 . 000 110283 REIMBURSEMENT P 083 00158
MILEAGE 200 . 91 TRAVEL & CONFERENCE EXPE 800 . 3733 . 160 . 000 110283 REIMBURSEMENT P 083 00159
480 . 63 *VENDOR TOTAL
L . N . CURTIS & SONS
BRASS EXPANSION RINGS 5 . 72 OPERATIONAL SUPPLIES 105 . 2101 . 690 . 001 110284 1244664 - 01 P 083 00160
RUBBER BOOTS 175 . 12 PROTECTIVE CLOTHING 105 . 2101 . 690 . 006 110285 1247384 - 00 P 083 00161
180 . 84 *VENDOR TOTAL
LACAL EQUIPMENT
MOWER PARTS 459 . 93 VEHICLE REPAIR & MAINTEN 100 . 3110 . 303 . 000 110286 0161721 - IN P 083 00162
STATE USE TAX 30 . 91CR STATE USE TAX LIABILITY 900 . 205 . 013 110286 0161721 - IN P 083 00163
DIST USE TAX 2 . 13CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110286 0161721 - IN P 083 00164
DIST USE TAX 0 . 53CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110286 0161721 - IN P 083 00165
426 . 36 *VENDOR TOTAL
LIFE ASSIST
EMS MEDS 33 . 95 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110287 612128 P 083 00170
EMS SUPPLIES 813 . 05 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110288 612898 P 083 00179
DIST USE TAX 3 . 77CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110288 612898 P 083 00180
DIST USE TAX 0 . 94CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110288 612898 P 083 00181
EMS SUPPLIES 947 . 87 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110289 611851 P 083 00167
DIST USE TAX 4 . 39CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110289 611851 P 083 00168
DIST USE TAX 1 . 10CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110289 611851 P 083 00169
EMS MEDS 416 . 55 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110290 612305 P 083 00174
DIST USE TAX 0 . 21CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110290 612305 P 083 00175
DIST USE TAX O . 05CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110290 612305 P 083 00176
EMS MEDS 62 . 70 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110291 612469 P 083 00178
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 7
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
LIFE ASSIST
EMS MEDS 62 . 70 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110292 612468 P 083 00177
EMS MEDS 39 . 24 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110293 611414 P 083 00166
EMS SUPPL & MEDS 71 . 16 MISC EMS SUPPLIES 105 . 5201 . 690 . 000 110294 612129 P 083 00171
DIST USE TAX 0 . 29CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110294 612129 P 083 00172
DIST USE TAX 0 . 07CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110294 612129 P 083 00173
21436 . 40 *VENDOR TOTAL
LYLE ' S LYNKS
PUMPKINFST FOOD VOUCHERS 65 . 50 PUMPKINFEST 900 . 205 . 219 110295 NONE P 083 00182
MAYACAMA INDUSTRIES
DEPOSIT - TG CLUBHSE 9 / 29 500 . 00 TODD GROVE ROOM RENTAL 100 . 0700 . 512 . 007 110297 REFUND P 083 00183
MCMASTER - CARR SUPPLY CO
GAUGES 186 . 53 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110296 38864136 P 083 00184
MENDOCINO COUNTY AIR QUA
CONSTRUCT APPL FEES 303 . 42 CONTRACTUAL SERVICES 600 . 5001 . 250 . 000 110298 APPL 12 - 42 P 083 00185
CONSTRUCT APPL FEES 303 . 42 CONTRACTUAL SERVICES 600 . 5001 . 250 . 000 110299 APPL 12 - 43 P 083 00186
606 . 84 * VENDOR TOTAL
MENDOCINO OPTICAL CO INC
RX SAFETY GLASSES 215 . 00 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 110300 LUKE P 083 00187
MORSE /VINCENT
TRAVEL 11 / 1 - 11 / 2 / 12 176 . 12 TRAVEL & CONFERENCE EXPE 105 . 2001 . 160 . 000 110301 ADVANCE P 083 00188
MUNICIPAL MAINTENANCE EQ
PARTS 263 . 98 VEHICLE REPAIR & MAINTEN 100 . 3110 . 303 . 000 110419 76754 - IN P 083 00190
PARTS 305 . 18 VEHICLE REPAIR & MAINTEN 100 . 3110 . 303 . 000 110420 77048 - IN P 083 00192
PARTS 124 . 94 VEHICLE REPAIR & MAINTEN 100 . 3110 . 303 . 000 110421 770'14 - IN P 083 00191
PARTS 301 . 75 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110422 76577 - IN P 083 00189
995 . 85 *VENDOR TOTAL
NATIONAL METER & AUTOMAT
METERS 41527 . 52 INVENTORY - PURCHASES 820 . 131 . 002 110306 51041448 . 001 041242 F 083 00193
METERS 11798 . 28 SPECIAL SUPPLIES 820 . 3948 . 690 . 000 110306 51041448 . 001 041242 F 083 00194
FREIGHT 157 . 23 SPECIAL SUPPLIES 820 . 3948 . 690 . 000 110306 51041448 . 001 041242 F 083 00195
61483 . 03 * VENDOR TOTAL
NELSON/ TERRY
KEY FOBS 27 . 72 SPECIAL SUPPLIES 410 . 6190 . 690 . 000 110307 REIMBURSEMENT P 083 00196
NICHOLSON/ DOMINIC
UTILITY REFUND 74 . 82 UTILITY CREDIT BAL CLEAR 950 . 115 . 101 110217 107160 - 4 P 083 00197
NIKROX INVESTMENTS
UTILITY REFUND 509 . 73 UTILITY CREDIT BAL CLEAR 950 . 115 . 101 110218 73840 - 1 P 083 00198
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 8
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
NORTHERN AGGREGATES INC
BASE MATERIALS 537 . 71 PERC POND LEVEE MAINT / RE 612 . 3580 . 250 . 005 110308 40027 P 083 00199
OPPERMAN & SON INC .
VEHICLE PARTS 711 . 22 VEHICLE REPAIR & MAINTEN 100 . 3110 . 303 . 000 110309 ACCT 16373 P 083 00200
VEHICLE PARTS 181 . 19 VEHICLE REPAIR & MAINTEN 100 . 6001 . 303 . 000 110309 ACCT 16373 P 083 00201
VEHICLE PARTS 434 . 57 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110309 ACCT 16373 P 083 00202
VEHICLE PARTS 15 . 62 GARAGE VEHICLE MAINT COS 105 . 2001 . 303 . 000 110309 ACCT 16373 P 083 00203
VEHICLE PARTS 407 . 06 FIRE APPARATUS 105 . 2101 . 303 . 001 110309 ACCT 16373 P 083 00204
VEHICLE PARTS 145 . 15 FIRE APPARATUS 105 . 2101 . 303 . 001 110309 ACCT 16373 P 083 00205
VEHICLE PARTS 199 . 33 EQUIPMENT PARTS FOR RESA 575 . 5801 . 431 . 000 110309 ACCT 16373 P 083 00206
VEHICLE PARTS 4 . 57 VEHICLE REPAIR & MAINTEN 600 . 5001 . 303 . 000 110309 ACCT 16373 P 083 00207
VEHICLE PARTS 210 . 35 VEHICLE REPAIR & MAINT 612 . 3510 . 303 . 000 110309 ACCT 16373 P 083 00208
VEHICLE PARTS 285 . 27 VEHICLE REPAIR & MAINTEN 800 . 3765 . 303 . 000 110309 ACCT 16373 P 083 00209
VEHICLE PARTS 124 . 31 VEHICLE MAINT . & REPAIRS 820 . 3948 . 303 . 000 110309 ACCT 16373 P 083 00210
21718 . 64 *VENDOR TOTAL
OSMOSE INC
O - CALC MAINTENANCE 790 . 00 SPECIAL SUPPLIES 800 . 3728 . 690 . 000 110310 7US - 0006228 P 083 00211
PAC - VAN INC
MOBILE OFFICE LEASE 134 . 26 CONTRACTUAL SERVICES 100 . 3110 . 250 . 000 110311 PSI - 1439010 P 083 00212
MOBILE OFFICE LEASE 67 . 12 CONTRACTUAL SERVICES 820 . 3901 . 250 . 000 110311 PSI - 1439010 P 083 00213
MOBILE OFFICE LEASE 67 . 13 CONTRACTUAL SERVICES 612 . 3505 . 250 . 000 110311 PSI - 1439010 P 083 00214
268 . 51 *VENDOR TOTAL
PACE SUPPLY CORP
HOSE EXTENSION 61 . 68 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110312 21662580 P 083 00219
SADDLES 245 . 01 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110313 21652804 P 083 00217
PIPE MATERIALS 26 . 79 SPECIAL SUPPLIES 820 . 3948 . 690 . 000 110314 21627800 - 1 P 083 00216
HOSE EXT , BALL VALVE 295 . 98 WTR SYSTM REPAIR MATERIA 820 . 3948 . 690 . 002 110315 21662580 - 1 P 083 00220
GLOVES 139 . 91 SAFETY SUPPLIES 612 . 3510 . 690 . 001 110316 21657573 P 083 00218
2 " ANGLE STOP 11781 . 10 INVENTORY - PURCHASES 820 . 131 . 002 110317 21623893 - 2 041189 F 083 00215
PIPE MATERIALS 151 . 15 INVENTORY - PURCHASES 800 . 131 . 002 110318 21664103 P 083 00221
21701 . 62 *VENDOR TOTAL
PETERSON TRACTOR CO .
BATTERIES /MISC PARTS 169 . 90 VEHICLE REPAIR & MAINTEN 100 . 6001 . 303 . 000 110320 CUST 6636301 P 083 00222
BATTERIES /MISC PARTS 148 . 87 EQUIPMENT PARTS FOR RESA 575 . 5801 . 431 . 000 110320 CUST 6636301 P 083 00223
BATTERIES /MISC PARTS 99 . 83 VEHICLE REPAIR & MAINT 612 . 3510 . 303 . 000 110320 CUST 6636301 P 083 00224
418 . 60 * VENDOR TOTAL
PFM ASSET MANAGEMENT LLC
SEP12 INVESTMENT SRVS 61176 . 04 CONTRACTUAL SERVICES 100 . 1910 . 250 . 000 110319 PFM - 135517 P 083 00225
PHENOVA
QUAL CONTROL STD 141 . 17 SPECIAL SUPPLIES 612 . 3580 . 690 . 000 110321 52456 P 083 00226
STATE USE TAX 5 . 02CR STATE USE TAX LIABILITY 900 . 205 . 013 110321 52456 P 083 00227
DIST USE TAX 0 . 35CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110321 52456 P 083 00228
DIST USE TAX 0 . 09CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110321 52456 P 083 00229
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 9
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
PHENOVA
135 . 71 *VENDOR TOTAL
POMA/ KATHLEEN
CLASS -AIKIDO 30 . 60 RECREATION PROGRAM INCOM 100 . 0700 . 521 . 001 110322 REFUND P 083 00230
PRESS DEMOCRAT
JOB ADVERTISING 532 . 20 ADVERTISING 100 . 1601 . 690 . 002 110323 10751126 P 083 00231
PRICE / LISA
ENERGY REBATE -A/ C 75 . 00 ENERGY CONSERVATION PROG 806 . 3765 . 250 . 005 110324 10620 - 3 P 083 00232
PRINTING PLUS
BUSINESS CARDS 140 . 24 SPECIAL SUPPLIES 697 . 1305 . 690 . 000 110325 14884 P 083 00234
BUSINESS CARDS 32 . 36 SPECIAL SUPPLIES 100 . 1201 . 690 . 000 110325 14884 P 083 00235
BUSINESS CARDS 21 . 58 SPECIAL SUPPLIES 100 . 2201 . 690 . 000 110325 14884 P 083 00236
BUSINESS CARDS - J BARLETT 26 . 97 OFFICE SUPPLIES 105 . 2101 . 690 . 014 110326 14789 P 083 00233
221 . 15 * VENDOR TOTAL
PUBLIC SERVICE DEPT .
UTILITIES 145 . 23 UTILITIES 100 . 1211 . 210 . 000 110327 VARIOUS P 083 00237
UTILITIES 71932 . 86 UTILITIES 100 . 1915 . 210 . 000 110327 VARIOUS P 083 00238
UTILITIES 41790 . 55 UTILITIES 100 . 1990 . 210 . 000 110327 VARIOUS P 083 00239
UTILITIES 451 . 71 UTILITIES 100 . 3110 . 210 . 000 110327 VARIOUS P 083 00240
UTILITIES 590 . 63 UTILITIES 100 . 3150 . 210 . 000 110327 VARIOUS P 083 00241
UTILITIES 140 . 10 UTILITIES 100 . 3301 . 210 . 000 110327 VARIOUS P 083 00242
UTILITIES 25 , 853 . 07 UTILITIES 100 . 6001 . 210 . 000 110327 VARIOUS P 083 00243
UTILITIES 21682 . 22 UTILITIES 100 . 6130 . 210 . 000 110327 VARIOUS P 083 00244
UTILITIES 327 . 95 RIVERSIDE PARK DEVELOPME 140 . 6050 . 800 . 006 110327 VARIOUS P 083 00245
UTILITIES 693 . 54 UTILITIES 220 . 4601 . 210 . 000 110327 VARIOUS P 083 00246
UTILITIES 21026 . 70 UTILITIES 250 . 3301 . 210 . 000 110327 VARIOUS P 083 00247
UTILITIES 21452 . 33 UTILITIES 410 . 6190 . 210 . 000 110327 VARIOUS P 083 00248
UTILITIES 21652 . 36 UTILITIES 415 . 6150 . 210 . 000 110327 VARIOUS P 083 00249
UTILITIES 611 . 17 UTILITIES 575 . 5801 . 210 . 000 110327 VARIOUS P 083 00250
UTILITIES 21136 . 28 UTILITIES 600 . 5001 . 210 . 000 110327 VARIOUS P 083 00251
UTILITIES 70 . 30 UTILITIES 612 . 3510 . 210 . 000 110327 VARIOUS P 083 00252
UTILITIES 23 , 740 . 94 UTILITIES 612 . 3580 . 210 . 000 110327 VARIOUS P 083 00253
UTILITIES 49 . 89 UTILITIES 678 . 2040 . 210 . 000 110327 VARIOUS P 083 00254
UTILITIES 569 . 59 UTILITIES 800 . 3733 . 210 . 000 110327 VARIOUS P 083 00255
UTILITIES 105 . 29 UTILITIES 800 . 3765 . 210 . 600 110327 VARIOUS P 083 00256
UTILITIES 12 , 240 . 29 UTILITIES 805 . 4001 . 210 . 000 110327 VARIOUS P 083 00257
UTILITIES 17 . 87 MONTHLY DISCOUNT PROGRAM 806 . 3765 . 250 . 003 110327 VARIOUS P 083 00258
UTILITIES 347 . 24 UTILITIES 820 . 3901 . 210 . 000 110327 VARIOUS P 083 00259
UTILITIES 34 , 640 . 21 UTILITIES 820 . 3908 . 210 . 000 110327 VARIOUS P 083 00260
SEWER - ARC 126 . 90 UTILITIES 255 . 1640 . 210 . 000 110328 89690 - 2 P 083 00261
125 , 395 . 22 *VENDOR TOTAL
QUILL CORPORATION
W3 FORMS 50 . 44 SPECIAL SUPPLIES 100 . 1301 . 690 . 000 110329 6335910 P 083 00262
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 10
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
QUILL CORPORATION
W2 FORMS , ENVL 39 . 29 SPECIAL SUPPLIES 100 . 1301 . 690 . 000 110330 6339065 P 083 00263
89 . 73 *VENDOR TOTAL
RAIN FOREST FANTASY
FLOWERS / C ANGELO 63 . 65 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110331 STATEMENT P 083 00264
FLOWERS - RAMSEIER 63 . 65 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110331 STATEMENT P 083 00265
FLOWERS - SECHREST 58 . 25 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110331 STATEMENT P 083 00266
185 . 55 * VENDOR TOTAL
RAMOS / SIMON
PUMPKINFST FOOD VOUCHERS 267 . 00 PUMPKINFEST 900 . 205 . 219 110333 NONE P 083 00267
RANDALL / KERRY
FLOWERS - UVCC ENTRANCE 89 . 92 BUILDING MAINT & REPAIR 410 . 6190 . 301 . 000 110332 REIMBURSEMENT P 083 00268
REDWOOD COAST FUELS
VOID CK # 116287 - DUP PAY 294 . 45CR LUBRICANTS 612 . 3580 . 450 . 000 110334 10590 P 084 00001
VOID CK # 116287 - DUP PAY 784 . 96CR FUELS & LUBRICANTS 820 . 3908 . 450 . 000 110335 10652 P 084 00002
VOID CK # 116287 - DUP PAY 213 . 11CR FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110336 10897 P 084 00003
VOID CK # 116287 - DUP PAY 64 . 79CR FUELS & LUBRICANTS 820 . 3960 . 450 . 000 110337 10956 P 084 00004
VOID CK # 116287 - DUP PAY 60 . 00CR FUELS & LUBRICANTS 600 . 5001 . 450 . 000 110338 1582583 P 084 00005
VOID CK 4116287 - DUP PAY 665 . 91CR FUELS & LUBRICANTS 600 . 5001 . 450 . 000 110339 28421 P 084 00006
VOID CK # 116287 - DUP PAY 51401 . 32CR FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110340 9003 P 084 00007
VOID CK # 116287 - DUP PAY 11559 . 33CR FUELS & LUBRICANTS 105 . 2101 . 450 . 000 110341 9004 P 084 00008
VOID CK # 116287 - DUP PAY 385 . 22CR FUELS & LUBRICANTS 105 . 5201 . 450 . 000 110342 9004 P 084 00009
VOID CK # 116287 - DUP PAY 31252 . 35CR FUELS & LUBRICANTS 800 . 3765 . 450 . 000 110343 9005 P 084 00010
VOID CK # 116287 - DUP PAY 31178 . 38CR FUELS & LUBRICANTS 100 . 3110 . 450 . 000 110344 9006 P 084 00011
VOID CK # 116287 - DUP PAY 672 . 09CR FUELS & LUBRICANTS 100 . 1915 . 450 . 000 110345 9010 P 084 00012
VOID CK # 116287 - DUP PAY 998 . 69CR FUELS & LUBRICANTS 105 . 2080 . 450 . 000 110346 9011 P 084 00013
VOID CK 4116287 - DUP PAY 14 . 31CR FUELS & LUBRICANTS 100 . 3001 . 450 . 000 110347 9013 P 084 00014
VOID CK # 116287 - DUP PAY 11511 . 65CR FUELS & LUBRICANTS 820 . 3948 . 450 . 000 110348 9014 P 084 00015
VOID CK # 116287 - DUP PAY 112 . 85CR FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110349 9016 P 084 00016
VOID CK # 116287 - DUP PAY 59 . 82CR FUEL PURCHASES - GARAGE 575 . 5801 . 450 . 001 110350 9018 P 084 00017
VOID CK # 116287 - DUP PAY 11828 . 42CR FUELS & LUBRICANTS 100 . 6001 . 450 . 000 110351 9019 P 084 00018
VOID CK # 116287 - DUP PAY 11216 . 18CR FUELS & LUBRICANTS 695 . 6120 . 450 . 000 110352 9021 P 084 00019
VOID CK # 116287 - DUP PAY 464 . 16CR FUELS & LUBRICANTS 612 . 3510 . 450 . 000 110353 9052 P 084 00020
SEPT12 CARDLOCK FUEL 51419 . 91 FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110354 9003 P 083 00275
SEPT12 CARDLOCK FUEL 11700 . 11 FUELS & LUBRICANTS 105 . 2101 . 450 . 000 110355 9004 P 083 00276
SEPT12 CARDLOCK FUEL 21220 . 86 FUELS & LUBRICANTS 800 . 3765 . 450 . 000 110356 9005 P 083 00277
SEPT12 CARDLOCK FUEL 21267 . 39 FUELS & LUBRICANTS 100 . 3110 . 450 . 000 110357 9006 P 083 00278
SEPT12 CARDLOCK FUEL 57 . 41 FUELS & LUBRICANTS 696 . 1390 . 450 . 000 110358 9009 P 083 00279
SEPT12 CARDLOCK FUEL 551. 57 FUELS & LUBRICANTS 100 . 1915 . 450 . 000 110359 9010 P 083 00280
SEPT12 CARDLOCK FUEL 585 . 71 FUELS & LUBRICANTS 105 . 2080 . 450 . 000 110360 9011 P 083 00281
SEPT12 CARDLOCK FUEL 74 . 59 FUELS & LUBRICANTS 100 . 3001 . 450 . 000 110361 9013 P 083 00282
SEPT12 CARDLOCK FUEL 11012 . 90 FUELS & LUBRICANTS 820 . 3948 . 450 . 000 110362 9014 P 083 00283
SEPT12 CARDLOCK FUEL 92 . 87 FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110363 9016 P 083 00284
SEPT12 CARDLOCK FUEL 178 . 74 FUEL PURCHASES - GARAGE 575 . 5801 . 450 . 001 110364 9018 P 083 00285
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 11
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F / P ID LINE
REDWOOD COAST FUELS
SEPT12 CARDLOCK FUEL 11515 . 94 FUELS & LUBRICANTS 100 . 6001 . 450 . 000 110365 9019 P 083 00286
SEPT12 CARDLOCK FUEL 797 . 14 FUELS & LUBRICANTS 695 . 6120 . 450 . 000 110366 9021 P 083 00287
SEPT12 CARDLOCK FUEL 137 . 79 FUELS & LUBRICANTS 612 . 3510 . 450 . 000 110367 9052 P 083 00288
SEPT12 CARDLOCK FUEL 167 . 82 LUBRICANTS 612 . 3580 . 450 . 000 110368 10590 P 083 00269
SEPT12 CARDLOCK FUEL 566 . 97 FUELS & LUBRICANTS 820 . 3908 . 450 . 000 110369 10652 P 083 00270
SEPT12 CARDLOCK FUEL 144 . 09 FUELS & LUBRICANTS 105 . 2001 . 450 . 000 110370 10897 P 083 00271
DRUM 60 . 00 FUELS & LUBRICANTS 600 . 5001 . 450 . 000 110371 1582583 P 083 00272
PROPANE 41 . 06 PUMPKINFEST 900 . 205 . 219 110372 1583637 P 083 00273
PROPANE 974 . 60 FUELS & LUBRICANTS 600 . 5001 . 450 . 000 110373 29191 P 083 00274
4 , 170 . 52CR * VENDOR TOTAL
REDWOOD TOXICOLOGY LAB I
SEP12 TOX SCREENING 82 . 25 CHEMICAL TESTS FOR DUI ' S 105 . 2001 . 250 . 017 110374 169820128 P 083 00289
ROTO - ROOTER OF MENDOCINO
SRV CALL/ SKATE PARK 120 . 00 CONTRACTUAL SERVICES 100 . 6001 . 250 . 000 110375 49951 P 083 00290
RPD SERVICES LLC
GEMS SWITCH 68 . 84 BLDG & GROUNDS MAINTENAN 600 . 5001 . 305 . 000 110376 UKIAH P 083 00291
STATE USE TAX 3 . 99CR STATE USE TAX LIABILITY 900 . 205 . 013 110376 UKIAH P 083 00292
DIST USE TAX 0 . 28CR DISTRICT USE TAX - MEASURE 900 . 205 . 237 110376 UKIAH P 083 00293
DIST USE TAX 0 . 07CR DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110376 UKIAH P 083 00294
64 . 50 * VENDOR TOTAL
SCHAPMIRE / TYLER
TRAVEL 11 / 4 - 11 / 9 / 12 707 . 30 TRAVEL & CONFERENCE EXPE 105 . 2001 . 160 . 000 110377 ADVANCE P 083 00295
SEABROOK & ASSOCIATES IN
PLAN CHECK SRVS 575 . 00 CONTRACTUAL SERVICES 100 . 2201 . 250 . 000 110378 2346 040618 P 083 00297
PLAN CHECK SRVS 660 . 00 CONTRACTUAL SERVICES 100 . 2201 . 250 . 000 110379 2350 040618 P 083 00298
BLDG INSPTN 8 / 20 - 8 / 24 935 . 00 CONTRACTUAL SERVICES 100 . 2201 . 250 . 000 110380 2324 040618 P 083 00296
21170 . 00 * VENDOR TOTAL
SECHREST / KIM
PETTY CASH BOX REIMB 3 . 18 TRAVEL & CONFERENCE EXPE 612 . 3505 . 160 . 000 110381 REIMBURSEMENT P 083 00299
PETTY CASH BOX REIMB 15 . 07 SPECIAL SUPPLIES 697 . 1305 . 690 . 000 110381 REIMBURSEMENT P 083 00300
PETTY CASH BOX REIMB 5 . 75 POSTAGE 100 . 1301 . 411 . 000 110381 REIMBURSEMENT P 083 00301
PETTY CASH BOX REIMB 14 . 55 SPECIAL SUPPLIES 100 . 1201 . 690 . 000 110381 REIMBURSEMENT P 083 00302
PETTY CASH BOX REIMB 8 . 62 SPECIAL SUPPLIES 100 . 1301 . 690 . 000 110381 REIMBURSEMENT P 083 00303
PETTY CASH BOX REIMB, 15 . 00 POSTAGE 697 . 1305 . 411 . 000 110381 REIMBURSEMENT P 083 00304
PETTY CASH BOX REIMB, 18 . 94 PUMPKINFEST 900 . 205 . 219 110381 REIMBURSEMENT P 083 00305
PETTY CASH BOX REIMB 10 . 00 SPECIAL SUPPLIES 100 . 3001 . 690 . 000 110381 REIMBURSEMENT P 083 00306
91 . 11 * VENDOR TOTAL
SIEMENS INDUSTRY INC
PROBE 864 . 63 EQUIPMENT MAINT & REPAIR 612 . 3580 . 302 . 000 110382 5566251577 P 083 00307
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 12
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
SIERRA CHEMICAL
HYPOCHLORITE 462 . 77 CHEMICALS 820 . 3908 . 520 . 000 110383 241807 P 083 00308
SPX TRANSFORMER SOLUTION
KIT UZD - CONTACT 10 , 800 . 01 SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110384 030666 041223 F 083 00309
FREIGHT 46 . 84 SPECIAL SUPPLIES 800 . 3642 . 690 . 000 110384 030666 041223 F 083 00310
10 , 846 . 85 *VENDOR TOTAL
STATE BOARD OF E UALIZAT
JUL - SEPT SALES / USE TAX 620 . 42 STATE USE TAX LIABILITY 900 . 205 . 013 110385 SRJHE27 - 028900 P 083 00311
JUL - SEPT SALES /USE TAX 87 . 35 DISTRICT USE TAX - MEASURE 900 . 205 . 237 110385 SRJHE27 - 028900 P 083 00312
JUL - SEPT SALES /USE TAX 24 . 65 DISTRICT USE TAX - LIBRARI 900 . 205 . 252 110385 SRJHE27 - 028900 P 083 00313
JUL - SEPT SALES /USE TAX 16 , 404 . 58 AVIATION FUELS & LUBRICA 600 . 5001 . 451 . 000 110385 SRJHE27 - 028900 P 083 00314
17 , 137 . 00 *VENDOR TOTAL
STATE WATER RESOURCES CT
STORMWATER PERMIT FEE 11359 . 00 PROPERTY TAXES & FEES 612 . 3580 . 630 . 000 110386 SW - 0054124 P 083 00315
STRAUSS / ELIZABETH A
OVERSIGHT BRD LEGAL SVCS 21981 . 25 CONTRACTUAL SERVICES 969 . 5669 . 250 . 000 110387 NONE 10 / 4 / 12 041278 P 083 00316
SYAR INDUSTRIES INC .
ASPHALT 10 / 5 449 . 97 WTR SYSTM REPAIR MATERIA 820 . 3948 . 690 . 002 110388 478014 P 083 00317
DISCOUNT 5 . 36CR WTR SYSTM REPAIR MATERIA 820 . 3948 . 690 . 002 110388 478014 P 083 00318
444 . 61 *VENDOR TOTAL
THOMPSON/OREN
TABLE , CHAIRS 337 . 11 PUMPKINFEST 900 . 205 . 219 110389 01 - 012835 - 04 P 083 00320
HELIUM 70 . 12 PUMPKINFEST 900 . 205 . 219 110390 01 - 012900 - 05 P 083 00323
HELIUM 107 . 88 PUMPKINFEST 900 . 205 . 219 110391 01 - 012932 - 04 P 083 00324
POPCORN & SNOW CONES 73 . 50 EMPLOYEE RECOGNITION DIN 100 . 1001 . 690 . 003 110392 01 - 012844 - 01 P 083 00322
LINENS 881 . 34 EQUIP RENTAL FOR CLIENTS 410 . 6190 . 690 . 003 110393 01 - 012805 - 03 P 083 00319
BALLOONS 40 . 95 PUMPKINFEST 900 . 205 . 219 110394 01 - 012843 - 01 P 083 00321
11510 . 90 * VENDOR TOTAL
THORNTON/RICHARD
NETWORK DROPS /DEWEY 321 . 46 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110395 6027 P 083 00327
PHONE MOVES - DEWEY 95 . 00 OPERATIONAL SUPPLIES 105 . 2101 . 690 . 001 110396 5998 P 083 00325
PHONE MOVES - DEWEY 95 . 00 SPECIAL SUPPLIES 105 . 2001 . 690 . 000 110396 5998 P 083 00326
511 . 46 * VENDOR TOTAL
UKIAH DAILY JOURNAL
SEPT12 LEGAL ADVERTISING 731 . 25 LEGAL ADVERTISING 100 . 1101 . 232 . 000 110397 ACCT 2117148 041099 P 083 00328
SEPT12 CLASSIFIED ADS 11332 . 87 ADVERTISING 100 . 1601 . 690 . 002 110397 ACCT 2117148 P 083 00329
21064 . 12 *VENDOR TOTAL
UKIAH UNIFIED SCHOOL DIS
UTILITIES -ARC 31380 . 07 UTILITIES 255 . 1640 . 210 . 000 110398 12588 P 083 00330
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 13
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO## F/ P ID LINE
UKIAH VALLEY SANITATION
INITIAL SETUP - DEBIT CARD 500 . 00 UVSD PETTY CASH 641 . 102 . 000 110399 ITEM 6B 9 / 20 P 083 00331
USA BLUEBOOK
DRUM PUMP PVC 188 . 25 WTR TREATMT PARTS /MATERI 820 . 3908 . 302 . 001 110400 782317 P 083 00332
VALADOR/ LYLE
TRAVEL 11 / 12 - 11 / 14 / 12 482 . 50 CONFERENCE AND TRAINING 820 . 3908 . 160 . 000 110401 ADVANCE P 083 00333
VEDOLLA JR/EDDIE
CLASSES - DANCE 392 . 00 CONTRACTUAL SERVICES 100 . 6120 . 250 . 000 110402 INSTRUCTOR P 083 00334
LESS 25o FTB WITHHOLDING 98 . 00CR A/ P WITHHOLDING 100 . 202 . 003 110402 INSTRUCTOR P 083 00335
294 . 00 *VENDOR TOTAL
VLACHOS / SPIRO
PUMPKINFST FOOD VOUCHERS 144 . 00 PUMPKINFEST 900 . 205 . 219 110403 NONE P 083 00336
WANG/ QINGNAN
ENERGY REBATE - REFRIG 75 . 00 ENERGY CONSERVATION PROG 806 . 3765 . 250 . 005 110404 100367 - 2 P 083 00337
WESTON SOLUTIONS INC
SUPMTL SITE INVESTIGATN 21702 . 60 CONTRACT SERVICES 100 . 1990 . 250 . 000 110405 OCT2012 - 01065 040921 P 083 00338
WIPF / ERNEST M .
CLEAN OUT DITCH - MCDONLDS 517 . 50 CONTRACTUAL SERVICES 100 . 3110 . 250 . 000 110406 32231 P 083 00341
SAND & TRUCKING- 3 LOADS 11359 . 60 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110407 31997 P 083 00339
SAND & TRUCKING - 1 LOAD 543 . 84 SPECIAL SUPPLIES 612 . 3510 . 690 . 000 110408 32163 P 083 00340
21420 . 94 * VENDOR TOTAL
WYATT IRRIGATION SUPPLY
IRRIGATION SUPPL 67 . 25 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110409 260392 P 083 00346
IRRIGATION SUPPL 41 . 25 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110410 260798 P 083 00347
IRRIGATION SUPPL 125 . 04 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110411 260318 P 083 00344
IRRIGATION SUPPL 188 . 71 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110412 260391 P 083 00345
CREDIT - TAYMAN PAID 501 . 22CR SPECIAL SUPPLIES 695 . 6120 . 690 . 000 110413 258406 P 083 00342
IRRIGATION SUPPL 93 . 28 SPECIAL SUPPLIES 100 . 6001 . 690 . 000 110414 260245 P 083 00343
14 . 31 *VENDOR TOTAL
XEROX CORPORATION
SEP12 BASE CHRG 136 . 76 EQUIPMENT MAINT & REPAIR 415 . 6150 . 302 . 000 110415 64401553 P 083 00350
COPY CHARGE 147 . 90 EQUIPMENT MAINT & REPAIR 415 . 6150 . 302 . 000 110415 64401553 P 083 00351
SEP12 BASE CHRG 119 . 97 LEASE - PURCHASE COSTS 410 . 6190 . 255 . 000 110416 64202009 P 083 00348
COPY CHRG 7 / 20 - 8 / 20 76 . 39 LEASE - PURCHASE COSTS 410 . 6190 . 255 . 000 110416 64202009 P 083 00349
481 . 02 *VENDOR TOTAL
YOGA MENDOCINO
CLASSES - YOGA 31983 . 70 CONTRACTUAL SERVICES 100 . 6120 . 250 . 000 110417 INSTRUCTOR P 083 00352
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 14
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
Z GROUP COMMUNICATIONS I
GRAPHIC & WEB DESIGN 71000 . 00 ACCOUNTING SERVICES 100 . 1950 . 250 . 000 110418 91512 041261 P 083 00353
ACCOUNTS PAYABLE CITY OF UKIAH
10 / 26 / 2012 10 : 03 : 15 Schedule of Bills Payable GL540R - V07 . 20 PAGE 15
FOR A/ P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/ P ID LINE
REPORT TOTALS : 478 , 702 . 56
RECORDS PRINTED - 000373
ITEM NOS : CC 7b , SA 5b
PrMEETING DATE : December 5 , 2012
COO erT-1kfaf,
UKIAH CITY COUNCIL /
UKIAH SUCCESSOR AGENCY
AGENDA SUMMARY REPORT
SUBJECT : APPROVE TOLLING AGREEMENT AMONG CITY OF UKIAH , UKIAH SUCCESSOR
AGENCY AND REDWOOD BUSINESS PARK OF UKIAH .
SUMMARY: The Redwood Business Park of Ukiah (" RBP") claims that it has an option to purchase
property in the Redwood Business Park that was purchased by the City of Ukiah 's former Redevelopment
Agency ("Agency") in 2009 . The Successor Agency' disputes this claim . RBP agrees to waive any such
option as to any of this property that is purchased by Costco Wholesale Corporation (" Costco") . Attachment
1 includes an agreement on page 5 under which the City of Ukiah (" City") , RBP and the Successor Agency
agree to toll any time deadline for requesting arbitration to resolve this dispute . If Costco purchases all of
the property that will render the dispute moot and avoid any need to arbitrate the dispute .
DETAILED DISCUSSION : On June 17 , 2009 , the Ukiah Redevelopment Agency (Agency") , the City, RBP
and FYHRCO , Inc. entered an Assignment and Assumption Agreement. Under the Agreement, the Agency
agreed to pay certain amounts to RBP/FYHRCO and RBP/FYHRCO agreed to assign certain promissory
notes to the Agency which were secured by deeds of trust on property within the Redwood Business Park
("the Encumbered Property") . The Agency was purchasing the Encumbered Property from TKH Holdings
Limited . The Agency paid those funds to RBP/FYHRCO and they assigned the notes to the Agency. The
Agency subsequently purchased the Encumbered Property from TKH , comprising approximately 12 acres
and additional adjacent property from TKH and Legacy Four, Ukiah (" Legacy Four") , comprising
approximately six acres . In total , the Encumbered Property and the additional adjacent property comprise
approximately 18 acres. The Agency purchased the 18 acres to facilitate the attraction of a major
retail/commercial development to that property .
The Agreement contained an option in Section 8 under which RBP and FYHRCO were entitled to purchase
all or any portion of the Encumbered Property . The option arises , if within 3 years after the Agency
purchased the Encumbered Property from TKH ("the Purchase Date") , the City had not accepted an
application to develop a retail/commercial development of not less than 120 , 000 square feet to be located
' The entity that has succeeded to the Agency's rights and obligations for purposes of winding down the Agency's
affairs, since the Agency was dissolved on February 1 , 2012 , by Health and Safety Code 34173 .
Recommended Action(s) : Approve the agreement contained on page 5 of Attachment 1 and
authorize the City Manager to sign the agreement on behalf of the City and the Successor Agency.
Alternative Council Option(s) : Decline to approve the agreement . Provide staff with direction .
Citizens advised : Redwood Business Park of Ukiah
Requested by: City Attorney
Prepared by: David J . Rapport, City Attorney
Coordinated with : Jane Chambers , City Manager
Attachments : 1 . November 6 , 2012 , letter from Law Offices of Duncan James
Approved : 4ax
r hambers , City Manager/ Agency Executive Director
on all or any portion of the Encumbered Property. If RBP or FYHRCO wanted to exercise the option , it was
required to provide notice to the Agency by no later than 39 months from the Purchase Date ,
On November 6 , 2012 ) RBP , but not FYHRCO , gave notice to the Successor Agency that it was exercising
its option under Section 8 . Prior to its receipt of that letter, there had been an exchange of correspondence
between the City Attorney and representatives of RBP . RBP asserted that it had a right to exercise the
option , because the application from Costco which the City has accepted does not propose to construct all
148 , 000 square feet of the Costco store on the Encumbered Property. The City Attorney disagreed with
RBP , taking the position that the 148 , 000 square foot store proposed by Costco to be located on a portion of
the Encumbered Property and on portions of the adjacent property purchased by the Agency at the same
time from TKH and Legacy Four, terminated RBP's right to exercise the option .
Under the Agreement a dispute , such as the dispute over whether RBP has the right to exercise the option
under Section 8 , must be resolved by binding arbitration . In its notice that it is exercising the option , RBP
agrees to waive any option it may have to purchase any of the Encumbered Property which is purchased by
Costco for its development, provided that the City and the Successor Agency agree with RBP that none of
the parties will object to arbitration based on the delay in submitting the dispute to arbitration . No changes
are proposed to the Agreement itself. RBP , the Successor Agency and the City have only agreed to waive
any timeliness objection to arbitrating the dispute over RBP's exercise of the purchase option .
If Costco purchases all of the parcels comprising the Encumbered Property, there will be no need to
arbitrate the dispute . However, as to any of those parcels that Costco does not purchase , RBP and the
Successor Agency may arbitrate the dispute without either party objecting to arbitration based on any delay
in submitting the dispute to arbitration .
In the City Attorney's opinion , since no changes are proposed to the Assignment and Assumption
Agreement, approval of this agreement tolling any time limits on requesting arbitration does not require
approval of the Oversight Board or the Department of Finance .
Fiscal Impact:
Budgeted FY 12/13 New Appropriation Not Applicable Budget Amendment Required
LAW OFFICE OF .DUNCAN M. JAMI! s
LAMBS INN
P. O. BOX 1381
Dmlcm M. JAMES 445 NORTH STATE STREET
DONALD J . MCMULLEN UKIAH, CALIFORNIA 95482 FAX (707) 468-0453
JONAH S. WALSH (707) 468-9271 lawoffice @duncanjames.com
November 6, 201. 2 '+AV W N Wpb �{
lqDavid J . Rapport City of 1kia NOV 0 6 201
Rapport and .Marston Attn : City Manager ,
405 West Perkins Street Ukiah Civic Center ° • ...... . . .. . . .. ........
P.O. Box 488 300 Seminary Avenue
Ukiah, CA 95482 Ukiah , CA 95482
Heind Delivered Hand Delivered & by facsimile: (707) 462-6204
Redevelopment Agency of the City of Ukiah
Attn : Executive Director
Or Successor Agency thereof
Ukiah Civic Center
300 Seminary Avenue
Ukiah, CA 95482
band Delivered & by facsimile : (707) 462-6204
Re : Notice of Exercise of Option Under Assignment and Assumption Agreement
dated June 2009
To whom it may concern :
This law firm represents Redwood Business Park of. Ukiah, a California .Limited
Partnership. By this correspondence, Redwood Business Park of Ukiah. a California limited
Partnership, only on its own behalf and not on behalf of FYI-IRCO, file . , hereby provides notice
of its exercise of a certain option to purchase real property as granted in a contract entered into
with the Redevelopment Agency of the City of Ukiah and the City of Ukiah . In particular:
1 . A contract entitled Assignment and Assumption Agreement ("Agreement") was
entered into and became effective June 17, 2009 , by and between Redwood Business Park of
Ukiah, a California Limited Partnership ("RBP") and FYIIRCO , Inc, , a Nevada corporation
("FYI-IRCO"), on the one hand , and the Redevelopment Agency of the City of Ukiah, a public
body, corporate and politic ("Agency") and the City of Ukiah, a California municipal corporation
("City"), on the other hand, a copy of' which is enclosed .
2 The Agreement concerns, among other things, Agency' s purchase from a third
party of real property identified in the Agreement as "the Property." "Tile Property" is
specifically defined in the Agreement as, collectively, Lots I4- 11 , G- 1 , G-2 and Parcel I withif}
l
Mr. Rapport, City of Ukiali el al.
November G, 2012
Page 2
the Airport Industrial Park in Ukiah, California, Legal descriptions of "the Property" are
attached to the Agreement (Agreement, Recitals § § I3-C ,)
31 `°The Property" was encumbered by certain promissory notes secured by deeds of
trust ("Security Documents") held by RBP and FYHRCO (Agreement, Recitals § § I3 -C .)
Agency' s purchase of "the Property" was contingent upon assignment to it of the Security
Documents. (Agreement, Recitals § D .) Under the Agreement, in consideration of the
assignment, Agency agreed to pay RBP and FYI-IRCO certain arnounts. (Agreement, § § 2, 5 .)
The Agency paid the amounts specified in the Agreement, RBP and FYI=IRCO assigned the
Security Documents, and the Agency acquired title to "the Property. "
4 . Section 8 of the Agreement provides :
"Section 8. RBP and F' YH.R.CO' s Option to Purchase the
Prc�, RBP and FYHRCO, or its assigns and/or designees,
shall have an option (the "Property Purchase Option ") to purchase
any of the lots or parcels comprising the Property that do not have
Retail/Commercial Development (as defined below) and are still
owned by Agency, the City of Ukiah, or affiliated entities on the
Exercise Date (as defined below), if, within three (3) years of' the
date of the Closing, the City has not accepted applications for or
issued site development, use or building permits for 120,000
square feet or more of Retail/Commercial Development on all or
any portion of' the Property. The purchase prig: of the Property
under Property Purchase Option shall be THREE DOLLARS AND
FIFTY CENTS ($3 .50) per square foot, plus all closing costs.
a. ` Exercise Date ' means the date when RBP andlor
FYFIRCO gives Agency written notice that it is exercising its
option to purchase designated parcels within the Property. The
right to provide notice of intent to exercise the Property Purchase
Option shall expire and shall be of no further force or effect thirty-
nine (39) months after the date of Closing; finalizing, closing
escrow on , or otherwise concluding acquisition of property under
said option shall not be governed by the aforementioned 39-month
time limitation . Within thirty (30) days of the Exercise Date, the
Parties shall enter a. purchase and sale agreement for the lot(s) or
parcel(s) within the Property that RBP and/or FYI-IRCO has
elected to acquire and open escrow with a title company approved
by RBP and/or. FYHRCO ( ` the 'Title Company ' ) . The purchase
agreement shall provide for escrow to close within sixty (60) days
of the Exercise Date. Prior to close of escrow, RBP and/or
I
Mr. Rapport, City of Ukiah et aL
November 6, 2012
Page 3
>:Yl- 1RC0 shall deposit with the Title Company the full purchase
price in cash or cash equivalent which shall be disbursed to
Agency Upon close of escrow. RBP and/or FYI-iRCO shall
purchase the Property in its AS IS condition without any
representation or warranty from Agency as to its condition . The
agreement shall contain terms consistent with this Agreement and
which are commercially reasonable and typically included in
agreements to purchase commercial property in the City of Ukiall.
b. Retail/Commercial Development' as used in this
section means buildings designated for commercial uses permitted
or allowed in the location by the applicable land use ordinances
and regulations . "
S . Based on recent representations from City and the successor agency of Agency,
RBP understands that: effective February 1 , 2012 , pursuant to Part 1 .8 of Division 24 of the
California Health and Safety Code, commencing with Section 34170, the Agency was dissolved
and a Successor Agency was created by Health and Safety Code Section 34173 to succeed to the
rights and obligations of the Agency, including its rights and obligations under the Agreement,
for the purpose of winding down the affairs of the Agency; and according to Health and Safety
Code section 34173 (g), the Successor. Agency is a separate public entity from the public agency
that provides for its governance and the two entities shall not merge.
60 Based on recent representations from City and Successor Agency, RBP
understands that: in January 2011 , the Agency entered an exclusive negotiating agreement with
Costeo Wholesale Corporation ("Costco") to negotiate a final agreement for the purchase of
property in the Airport Industrial Park, including "tile Property" identified in the Agreement;
Costeo submitted an application to, among other things, construct a 148 ,000 square foot Costeo
store to be located within the property for• which it is negotiating a final purchase agreement as
referenced ; Costco' s application for site development permit and zoning changge for such
construction was deemed complete by the City' s Planning Department oil April 27, 2012 ; Costeo
expended substantial sums in contemplation of the development and additional time and fields
may be necessary to finalize development plans and obtain approval for the development; and,
an Environmental Impact Report ("E;IR") is udder preparation for the proposed Costco store and
an administrative draft of the report soon will be circulated for public comment.
7. RBP understands and contends that, of the 148,000 square foot proposed Costco
building, approximately 30,000 square feet of it is to be situated on '`tile Property."
8 , On. October 18, 2012 , RBP notified the City and Successor Agency in writing that
the specified conditions in Section 8 of the Agreement had not been met and that in order to
A4 . Rapport, City of Ukiah. of 81.
November 6, 2012
Page 4
i
Preserve its purchase option, R13P is required to exercise the option by no Inter than November 7,
2012. RBP subsetluentty received correspondence from the City' s Attorney, written on behalf of
the Successor Agency and the City, which stated their position that the specified conditions in
Section 8 of the Agreement were met and that RBP and IiYHRC0 do not have an option to
purchase "the Property." .Further written correspondence between City's attorney and RBP's.
attorney resulted.
9. Given their position, City and the Successor Agency informed RBP that they will
not enter into a purchase and sale agreement with RBP or FYHRCO for any lot or Parcel
csompnsing "the Property" for which ABP or FYHRCO pmvr'des notice that it is exercising its
option to purchase under the Agreement.
1 ]. For reasons already stated in the Agreement, both the City and Successor Agency,
on the one hand, and RBP on the other hand, support the location of a Costoo store within the
Airport Industrial Park. At the same tithe, RBP does not want to forfeit any rights it may have
under the Agreement to purchase "the Property" in the event the Costco stare is not approved or
Costoo decides not to purchase "the Prop�eriy" and open its store in the Airport Industrial Park,
11 . Based on the foregoing, in accordance with Section 8 of the .Agreement, RBP
hereby gives notice that it is exercising its option to purchase the following designated portions
Of "the Property"+ Lets P-1 1 , G4 , G2 and Parcel 1 .
12. RBP understands that neither the City nor Successor Agency will enter a purchase
and sale agreement with R13P for the sate of "the Property" pursuant to Section S of the
Agreement, and for that reason escrow will not close within sixty (60) bays from the date of this
notice. Under Section 104 of the Agreement any dispute arising under the Agreement must be
submitted to binding arbitration.
tndy yours,
S7ONALD .T. McMTJLLEN
Attorney for Redwood Business .Park
REDWOOD BUSINESS PARK OF UK,IAA
A California Limited Partnership
By: Bi D o Estate Inc., 4fieneral Partner
B
kerstrom, President
rado .Estates, Ina,
ZOO /too ' d Lb - CL c. oz 90 / LL
Mr. . Rapport, City of Ukiah et al.
November G, 2012
Page 5
The exercise of the option set forth above is not conditioned on the following. I"he
following are merely terms that RBP is agreeable to subject to stated conditions and if agreed
upon by City and Successor Agency. Failure to execute the following provisions shall have no
effect on the option exercised above .
Subject to the City and the Successor Agency' s promptly approving paragraph C below
by signing in the spaces provided below and returning this letter bearing those original
signatures, and subject to stated conditions, RBP agrees:
A. It will waive any option to purchase any or all of' the lots and Parcel comprising
"the Property" under Section 8 of the Agreement which Costco purchases . 8.131' has been
informed that City and Successor Agency and Costco require this assurance to further process
Costco ' s application and move forward with Costco ' s proposed development and purchase of
the Property . " Notwithstanding that, RBP does not waive any right it may have to pursue
arbitration of the dispute with City or Successor Agency with respect to any lot or Parcel
comprising "the Property" not purchased by Costco.
B . For a period of four (4) years from the date of this notice, not to request
arbitration of this dispute between it and City or the Successor Agency pursuant to Section 101.11
of the agreement so long as Costco permit application, as referenced above, is pending and not
expired or revoked and as long as Costco is actively pursuing purchase of "the Property."
C'. RBP, on the one hand, and City and Successor Agency on the other hand , agree to
waive and to be estopped f.'rom asserting any defense or objection to arbitration based on the
failure of either of them to request or demand arbitration earlier than specified paragraph I3 ,
above, including, but not limited to, statutes of limitation , laches, government claims time
limitations, or any similar defense, or failure to comply with procedural requirements of the
Agreement, including paragraph IO ,j . The purpose and intent of this requirement is to preclude
any defense based upon delay in bringing any claim related to the referenced dispute concerning
the option .
The undersigned are authorized by RBP, City, and the Successor Agency to execute this
document.
CITY QI' UKIAFI
A California. municipal corporation
13y:— .._..........
__.........
__....................
[Print Namej :
Mr. Rapport, City oflJ'kiah Bt at
November 6, 2012
Page 6
REDWOOD Bt7SINMS PARK OF Ui1IAH,
A California Limited Partnership
BY: El Do do Estates Iimc., I neral Partner
By:
r �,rrRkerstrom, residex�t
goorado Estates, Ino.
Approved as to Form by:
David r. Rapport, Attorney for City and the Successor Agency
Donald T. McMullen, Attorney for RBP
i
7UGMt 00 ' d (XV.4) zb : 6G UoiQ /9Qft #-
i
ASSIGNTNIENT AND ASSUMPTION AGREEMENT
THIS ASSIGNMENT AND ASSUMPTION AGREEMENT ("Agreement") is entered on
2009 the Effective Date"), in Ukiah, California, among Redwood Business Park of
Ukiah ("RBP"), a California Limited Partnership, - and , FY 1R.W. . Inc. ("FYHRCO"),. ,aalvQuada.
corporation , the Redevelopment Agency for the City of Ukiah, a public body, corporate and
politic ("Agency"), and the City of Ukiah, a California municipal corporation ("City") . This
Agreement shall become effective and binding on the Parties only upon the execution of this
Agreement and the execution to the Option Agreement to Purchase Real Property between the
Parties dated r)e. t , 20099
RECITALS
A. On November 15, 1989, by Ordinance No. 895, the City Council of the
City of Ukiah adopted the Ukiah Redevelopment Plan -(the "Redevelopment Plan") . The Agency
is charged with the responsibility for implementing the Redevelopment Plan.
B . The Project Area for the Redevelopment Plan includes an area commonly
referred to as the "Airport Industrial Park. " RBP & FYHRCO previously sold certain parcels
identified as Lots F- 11 , G- 1 , G-2 and Parcel I (collectively, the "Property") within the Airport
Industrial Park to TKI-I COASTAL PROPERTY INVESTMENTS , LLC, a Florida limited
liability company ("TKIT). Said Lots F- 11 , G- 1 , G-2 and Parcel 1 are described in Exhibit A,
which, • is attached hereto • and incorporated herein by reference. In connection with such sales,
TKH executed certain promissory notes and deeds of trust, which are held by RBP and
FYHRCO respectively; on -said parcels as follows:
1 . A promissory note from TKH to RBP , dated March 3 , 2008, in the
principal amount of TWO. MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.)
(the "RBP Note") for the purchase of Lots G- 1 , G-2, and F- 11 . A copy of the RBP Note is
attached hereto and incorporated herein by reference as Exhibit B;
2 . A promissory note from TKH to FYHRCO, dated March 3 , 2008, in
the principal amount of EIGHT HUNDRED FIFTY THOUSAND DOLLARS ($ 850,000) (the
"FYHRCO Note") for the purchase of Parcel 1 . A copy of the FYHRCO Note is attached hereto
and incorporated herein by reference as Exhibit C;
3 . The RBP Note is secured by .a deed of trust in favor of RBP as the
beneficiary= (the "RBP DOT"), recorded on March 3 , 2008, in the Official Records of Mendbcino
County, as Document No . 2008-02858 . A copy of the RBP DOT is attached -hereto and
incorporated herein by reference as Exhibit D; and,
4. The FYI-IRCO Note is secured by a deed of trust in favor of FYHRCO as the
beneficiary (the "FYHRCO DOT"), recorded on March 3 , 2008 , in the Official Records of
Mendocino County, as Document No. 2008-028530 A copy of the FYHRCO DOT is attached`
hereto, and incorporated herein by reference as Exhibit E.
Collectively, items B . 1 4, above are referred to in this Agreement as the "Security Documents."
z
11937830 04513/0003
j {
C. The Security Documents encumber that certain, unimproved real property
as follows:
1 . The RBP DOT encumbers Lots G- 1 , G-2, and F41 , respectively,
which are identified as such on Parcel Map # 97-07, which map is attached hereto and
incorporated herein by reference �as- Exhibit F.
2, The FYHRCO DOT encumbers Parcel 1 , which is identified as
such on Parcel Map # 04-51 , which map is attached hereto and incorporated herein by reference
as Exhibit G.
D. Agency has entered into a purchase agreement (the "Purchase
Agreement") with TKH to purchase the Property.
E. Agency' s agreement to purchase the Property is contingent upon RBP and
FYHRCO 's assigtnment of the Security Documents to Agency and to Agency's assumption of the
Security Documents,
F: Agency desires to acquire the Property and is willing to assume the
benefits. under .the.Security Documents -for .reasonsyincluding but not :limi-ted o t.he following:
• Potential expansion of retail offerings by the addition of a major anchor
retail tenant to the Airport Industrial Park as soon as possible
Utilization of land at prime retail location within the redevelopment
project area
• Catalyze surrounding development
• Increase employment and business opportunities
• Increase revenues to City and Agency
• Promote infill development in the Airport Industrial Park
Help facilitate a more integrated development of the Property
G. RBP and FYHRCO support the Agency' s acquisition of the Property for
reasons including, but not limited to, the following:
Payments of principal and interest from TKH on the
RBP Note and FYHRCO Note are past due.
RBP and FYHRCO wish to avoid the expense,
inconvenience, time and uncertainty of enforcing the Security Documents:
The value of the Property may have declined as a
result of the recent economic downturn and may not have sufficient value
for the RBP and FYHRCO to recover the full amounts owing under the
Security Documents .
2
1193783v3.0451310003
i
RBP owns other properties in the Redwood
Business Park (see Exhibit A), the value of which may be enhanced if the
Agency is able to accomplish its goals as set forth above in item F of these
Recitals.
H, Subject to the consent= of~T1<J.H, as set forth in thc'%-Purch-asc Ageernent,
Agency desires to assume and RBP and FY1.1RC0 desire to approve the Agency' s assumption,
effective as of the close of escrow for the purchase of the Property (the "Closing"), which is to
occur on or before August 7, 2009, under the Purchase Agreement, all rights, duties, obligations
and benefits of TKH under the Security Documents, as modified by this Agreement,
AGREEMENTS
In reliance upon the above recitals, which are incorporated herein, and the terms and
conditions as stated below, the parties agree as follows.
Section 1 , Contingencies,
i 'Phis Agreement, and all terms, obligations, and rights hereunder, is
expressly conditioned upon RBP ' s receipt at the Closing of the Total Option Payment as set forth
and defined in the Option Agreement to Purchase Real Property entered on--Tj�e 22009,
between Agency and RBP,
ii. Agency shall have no obligation to assume the TKH obligations under the
Notes,. unless or .until the Agency has complied with the California Environmental
Quality Act ("CEQA") by determining that the assumption of the Notes does not require
environmental review or by adopting a notice of exemption, negative declaration or
environmental impact report, as determined by Agency,
Section 2, Contingent upon Agency' s payanent to RBP and FYHRCO as set
forth herein, and effective as of, and contingent upon the occurrence of the Closing, RBP and
FYHRCO hereby expressly agree to assign the RBP Note, the FYHRCO Note, the RBP DOT,
and the FYHRCO DOT with all of the benefits thereunder to Agency as a condition to the
Closing, A fully-executed copy of this Agreement shall be deposited into the escrow for the
conveyance of the Property froiu TM-1 to Agency.
Section 3 . Contingent upon Agency' s payment to RBP and FYHRCO as set
forth herein, and effective as of; and contingent upon, the occurrence of the Closing; Agency
covenants and agrees with RBP and FYHRCO to assume all rights, obligations and benefits
under the Security Documents, as modified by this Agreement.
Section. 4. RBP and FYHRCO and Agency agree that they shall execute and
deposit into the escrow for the conveyance of the Property from TKH to Agency an agreement
between RBP, FYHRCO, and TKH fully releasing said parties from any claims, or. defahses.-.in .;
relation to the validity of the transaction to occur under this Agreement or the enforceability
and/or validity of the Security Documents , Said agreement shall be in that form attached hereto
and incorporated herein by reference as Exhibit 1.
3
1193783x3 09533/0003
Section 5. As a condition of, and prior to, Closing, Agency shall deposit into
escrow, and RBP shall be paid at Closing, the amounts set forth below : .
a. SEVEN HUNDRED FORTY-ONE THOUSAND ONE
HUNDRED SIXTEEN DOLLARS ($741 , 116), which represents a principal amount of .FIVE
HUNDRED TWENTY FOT R THOU-SAND - TWO HUNDRED- BOL;LARS-- ($524,200) and '
accrued interest of TWO HUNDRED SIXTEEN THOUSAND NINE HUNDRED SIXTEEN
DOLLARS ($216,916) in relation to the RBP Note (collectively, the "RBP Note Payoff
Amount"); mid
b. TWO HUNDRED FIFTEEN THOUSAND SIX HUNDRED
FIFTY DOLLARS ($215, 650), which. is the amount of real estate broker's fees and closing costs
("RBP ' Costs") paid or owed by RBP prior to August 'l , 2009, in connection with the prior sale of
a portion of the Property by RBP to TKH and/or the assignment of the RBP Note under this
Agreement, satisfactory evidence of which Agency received.
Section, 6. As a condition of, and prior to, the Closing, Agency shall deposit
into escrow, and FYHROC shall be paid at the Closing, the amounts set forth below:
a. TWO HUNDRED FIFTY-ONE THOUSAND SEVEN
HUNDRED FIFTY-ONE DOLLARS ($251,751 ), which represents a principal. amount of ONE
HUNDRED SEVENTY EIGHT THOUSAND DOLLARS ($ 178 ,000) and accrued interest of
SEVENTY-THREE THOUSAND SEVEN HUNDRED FIFTY-ONE DOLLARS ($ 73,751 ) in
relation to the FYHRCO Note (collectively the TYHRCO Note Payoff Amount"); and
b. SEVENTY THREE THOUSAND THREE HUNDRED FIFTY
DOLLARS ($73 ,350), which is the amount of real estate broker's fees and closing costs
("FYHRCO Costs") paid or owed by FYHRCO prior to August 1 , 2009, in connection
with the prior sale of a portion of the Property. by FYHRCO to TKH and/or the
assignment of the FYHRCO Note under this Agreement, satisfactory evidence of which
Agency received.
Section 7. RBP and FYHRCO1s...Rigjjt to Share of Certain Sale Proceeds. If
Agency, or its assigns, sells or transfers all or any portion of the Property within three (3)
years after the date of Closing for more than THREE DOLLARS AND FIFTY CENTS
($3 ,50) per square foot, RBP shall be entitled, as additional compensation for the sale of
the Property to Agency, to one-half ( 1 /2) of the difference between $ 3 .50 per square foot
and the net price per square foot received by Agency, the City or an affiliated entity from .
that sale, after deducting real estate agent fees, if any, escrow fees, title insurance fees
and other expenses reasonably incurred by Agency in connection with the sale. For
example, if Agency ( 1 ) sells Lot G 1 at $4. 00/SF, (2) Lot G 1 consists of 40,000 square
feet, and (3) Agency incurs $ 10,000 in real estate broker commissions, escrow fees and
title insurance costs, RBP shall be entitled to one-half of $ 10,000 or $5, 000 (40,000 x
$4/sq. ft = $ 160,000 - $ 10,000 = $ 150,000 - $ 140,000 (40,000 .x. $3.5,0).. = $,10,.000&-
$ 5,000.) Escrow instructions for the sale of either parcel shall direct the Title Company to
pay this amount to RBP or its designee upon the close of escrow on such sale,
Section S . RBP and FYHRCO ' s O tion to Purchase the Pro ert . RBP and
FY1 R.CO, or its assigns anal/or designees, shall have an option (the "Property Purchase
4
11. 93783x3 .04513/0003
Option") to purchase any of the lots or parcels comprising the Property that do not have
Retail/Commercial Development (as defined below) and are still owned by Agency, the
City of Ukiah, or affiliated entities on the Exercise Date (as defined below), if, within
three (3) years of the date of the Closing, the City has not accepted applications for or
issued site development, use or building permits f r 120,000 sggare feet or more of
Retail/Commercial Development on all or any portion of the, Property "fie purchase
price of the Property under Property Purchase Option shall be T1fRtsL1•DOLLARS AND
FIFTY CENTS ($3 . 50) per square foot, plus all closing costs,
a. "Exercise Date" means the date when RBP and/or FY[IRCO gives
Agency written notice that it is exercising its option to purchase designated parcels within the
Property. The right to provide notice of intent to exercise the Property Purchase Option shall
expire and shall be of no .further force or effect thirty-nurc (39) inonths after the date of Closing;
finalizing, closing escrow on, or otherwise concluding acquisition of property under said option
shall not be governed by the aforementioned 39-month time limitation. Within thirty (30) days of
the Exercise Date, the Parties shall enter a purchase and sale agreement for the lot(s) or parcel(s)
within the Property that RBP and/or FYHRCO has elected to acquire and open escrow with a
title company approved by -RBP and/or FYHRCO ("the Title Company"). The purchase
agreement shall provide for escrow to close within sixty (60) days of the Exercise Date, Prior to
close of escrow, RBP and/or FYIJRCO shall deposit with the Title Company the full purchase
price in cash or cash equivalent which shall be disbursed to Agency upon close of escrow. RBP
and/or FYHRCO shall purchase the Property in its AS IS condition without any representation or
warranty from Agency as to its condition: The agreement shall contain terms consistent with this
Agreement and which are commercially reasonable and typically included in agreements to
purchase commercial property in the City of Ukiah.
b, Retail/Commercial Development" as used in this section means
buildings designated for commercial uses permitted or allowed in the location by the applicable
land use ordinances and regulations.
Section 9. RBP owns .fee: title to that portion of "Airport Park Boulevard, "
north of Parcel B as shown on the Airport Park Boulevard Map and described in the "Airport
Park Boulevard Legal Description" (which is attached hereto and incorporated herein by
reference as Exhibit H). This property is referred to herein as the "Street Property, " The Street
Property is burdened by casements for public road and public utility purposes held by the City of
Ukiah.. Within 60 days of the Closing, the City shall accept from RBP conveyance by grant deed
of fee title to the Street Property, subject only to encumbrances of record and for ad valorem..real
property taxes, if any, due but unpaid, and approval of customary CLTA title insurance,
Section 10. Miscellaneous,
a, Notice: Whenever notice is permitted or required under this
Agreement, it shall be deemed given when personally served by personal delivery, fax or
overnight courier, or 48 hours after it is deposited in the United States mail with proper first class-
postage affixed thereto and addressed as follows :
5
1.1937830 0451.3/0003
AGENCY: Redevelopment Agency of the City of Ukiah
Ukiah Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Attn: Executive Director
Phone: (707) 463 -6210
Fax: (707) 462-6204
With a copy to : David 'Rapport
Rapport and Marston
405 W. Perkins Street
Ukiah, CA, 95482
Phone: (707 462-6846
Fax: (707) 4624235
CITY OF UKIAH: City of Ukiah
Ukiah Civic Center
300 Seminary Av6.
Ukiah, CA 95482
Attn: City Manager -
Phone: (707) 463-6210
Fax: (707) 462-6204
RBP : Gary Akerstrom
425 Tannage Road
Ukiah, CA 95482
Phone: (707) 462- 1961-
Fax : (707) 462-5681
FYHRCO : Gary Akerstrom,
425 Talmage Road
Ukiah, CA 95482
Phone: (707) 4624 961
Fax : (707) 462-5681
Either party may change its official address/contact information by giving notice as
provided in this paragraph.
b. Counterparts: This Agreement may be executed in counterparts.
C. Partial Invalidity: If any term or provision of this Agreement shall be
deemed by a Court of Law to be invalid or unenforceable to any extent, the remainder of this
Agreement will not be affected thereby, and each remaining terns and provision of this
Agreement will remain valid and enforceable to the fullest extent permitted by law.
J
6
1193783v3 0451.3/0003
d. Waivers: No waiver of any breach of any covenant or provision
contained herein will be deemed a waiver of any preceding or succeeding breach thereof, or of
any other covenant or provision contained herein. No extension of time for performance of any
obligation or act will be deemed an extension of time for performance of any other obligation or
act except those of the waiving party, which will be extended by a period of time equal to the
period of the delay.
e. Successors and Assigns : This Agreement shall not be assignable or
assigned by any party hereto without an express written agreement otherwise signed by each
party to this Agreement. if assigned, this Agreement is binding upon and inures to the benefit of
the Parties' successor and assigns.
f Entire Agreement : This Agreement (including all Exhibits attached
hereto) constitutes the entire contract between the parties hereto and may not be modified except
by an instrument in writing signed by each party.
g. Time of Essence: The Parties hereby acknowledge and agree that tune
is strictly of the essence with respect to each and every term, condition, obligation, and provision
hereof..
h: Construction: The Parties agree and their respective advisors believe
that this Agreement is the product of all of their efforts, that it expresses their agreement and that
it should be interpreted as drafted by each party hereto. The Parties further agree that this
Agreement will be construed to effectuate the normal and reasonable expectations of a
sophisticated party.
i. ' Governizig Law : The parties hereto expressly agree that this Agreement
will be governed by, interpreted under, and construed and enforced in accordance with the laws
of the State of California. The parties mutually consent to jurisdiction and venue in the courts of
Mendocino County and' waive any objections to the jurisdiction or venire of such courts.
j . Arbitration: Any . dispute arising from this Agreement between the
parties shall be resolved by binding arbitration in accordance with the commercial arbitration
rules of the American Arbitration Association, provided that the arbitration shall be referred to
the AAA only if Agency and RBP fail. to agree on a single arbitrator to conduct the arbitration
within ten ( 10) days that either party requests arbitration and that, whether or not referred to the
AAA, the arbitrator shall render his or her decision within thirty (30) days after he or she is
selected by the Parties or appointed by the AAA.
k. Paragraph Headings : The paragraph headings contained herein are for
convenience and reference only and are not intended to define or limit the scope of this
agreement.
TO EFFECTUATE THIS AGREEMENT, the parties have caused this
Assignment and Assumption Agreement to be executed by their duly authorized representatives
as of the date set forth below the authorized signature.
7
11937830 04513/0003
REDWOOD BUSINESS PARK OF UKIAH,
a California Limited Partnership
By: El Dorado Estates, Inc., Its General Partner
By%
Gary Akk trom, President
El Dorado Estates, Inc.
APPROVED AS TO FORM: Date: %,�'z�-���•—
Legal Counsel_
FYHRCO, a Nevada corporation
By: a'
v C� erstrom; President
A7 TID AST . M: /Date:
4 4�
Le ounsel
CI'T'Y OF UKIAH REDEVELOPMENT AGENCY
B y:
L
Phil Baldwin, Chairman
ATTEST... . ,
Linda Brown, Agency Secretary
8
1193783v3 04313/0003
t
CITY OF UK.IAH
APPROVED AS TO FORM: By.
hil Baldwin, Mayor
� - Date: '
Da ' appo: City Attorney
/ ATTEST: %;-
Linda ro �i, Ci �� Cferk
9
1193783v3 04513/0003
ITEM NO . . 7c
MEETING DATE : December 5 , 2012
city of 'ZIkjar
AGENDA SUMMARY REPORT
SUBJECT : NOTIFICATION TO CITY COUNCIL OF ACQUISITION OF SERVICES FROM
TRAFFIC LIMITED FOR 2012 STREET STRIPING IN THE AMOUNT OF $24, 572
Background : Pursuant to the requirements of Section 1522 of the Municipal Code , staff is reporting to City
Council the acquisition of services from Traffic Limited in the amount of $24 , 572 for 2012 Street Striping .
Discussion : Bids for this work were opened on October 10 , 2012 with four companies responding . The bid
tabulation is shown below. A contract was awarded to the low bidder, Traffic Limited and work was
satisfactorily completed on October 19 , 2012 .
Traffic Limited Sierra Traffic Markings Chrisp Company Central Striping Service , Inc.
PO Box 1721 3139 Swetzer Road PO Box 1368 3849 Luyung Drive
Lodi , CA 95241 Loomis , CA 95650 Fremont, CA 94538 Rancho Cordova , CA 95742
$24,572. 00 $36,928 .36 $39,507.42 $42 ,222 .35
Fiscal Impact:
Budgeted FY 12/13 F-1 New Appropriation Not Applicable 1-7 Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
$30 , 000 Public Works-Streets Dept 100 . 3110 . 250 . 001
Recommended Action(s) : Receive Report
Alternative Council Option (s) : N/A
Citizens advised :
Requested by: Tim Eriksen , Director of Public Works/City Engineer
Prepared by: Jarod Thiele , Public Works Administration
Coordinated with : Mary Horger, Purchasing Supervisor; Rick Seanor, Deputy Director of Public Works
Attachments :
Approved :
Ja i Chambers , City Manager
ITEM NO . . 7d
MEETING DATE : December 5 , 2012
AGENDA SUMMARY REPORT
SUBJECT : RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
AUTHORIZING THE RECONVEYANCE OF PROPERTY TO THE SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY OF THE CITY OF UKIAH
Summary : Health and Safety Code Section 34167 . 5 , enacted by ABx1 26 , which dissolved
California's redevelopment agencies and provides for the winding down of their affairs , empowered
the State Controller to determine whether assets of the former redevelopment agencies were
transferred by the agency to another public agency after January 1 , 2011 . That section empowered
the Controller to order the public agency to reconvey those assets to the Successor Agency of the
former redevelopment agency , if the public agency is not contractually committed to a third party
for the expenditure or encumbrance of those assets .
The former Ukiah Redevelopment Agency transferred real property to the City after January 1 ,
2011 , which the City agreed to use for a priority redevelopment project and other government
purposes .
Two events have occurred which support reconveying these parcels to the Successor Agency: ( 1 )
the State Controller has issued a letter directing the City to reconvey any such assets to the
Successor Agency ; and (2) Assembly Bill 1484 , amended the legislation enacted by ABx1 26 by,
among other changes , adding Health and Safety Code Section 34191 . 4 , which allows any real
property of the former redevelopment agency owned by the Successor Agency to be used for
redevelopment purposes under a long- range property management plan approved by the
Successor Agency' s Oversight Board and the California Department of Finance ( DOF) . The
Successor Agency is authorized to submit the plan for approval once the Oversight Board and
DOF approve due diligence reviews of Successor Agency assets required by AB 1484 . Section
34191 . 4 also provides additional benefits to the City, once its Successor Agency receives a notice
of completion .
Recommended Action (s) : Approve the Resolution of the City Council of the City of Ukiah
authorizing the reconveyance of property to the Successor Agency to the Redevelopment
Agency of the City of Ukiah (Attachment # 1 ) .
Alternative Council Option (s) : Do not approve the recommended action and provide
direction to staff.
Citizens advised : N/A
Requested by: State Controller
Prepared by: Sage Sangiacomo , Assistant City Manager and Guy Mills , Project and Grant
Administrator
Coordinated with : Jane Chambers , City Manager and David Rapport , City Attorney
Attachments : 1 . Resolution
J
Approved :
Jr/Chambers , City Manager
Subject: Non-Housing Transferred Properties
Meeting Date: December 5 , 2012
Page 2 of 3
By adopting the recommended resolution , the City of Ukiah and the Successor Agency will be
complying with State law and the directive from the State Controller, facilitating a positive Due
Diligence Review of the former Redevelopment Agency of City of Ukiah currently being conducted
to comply with AB 1484 , and creating an opportunity to use the real property to complete a
longstanding priority redevelopment project in the City and to be used by the City for governmental
purposes .
Background : Last year was a time of great uncertainty for redevelopment agencies as the State
considered legislation to capture funds directed to local government in an effort to address the
State's budget deficit. During this period , the City of Ukiah and former Ukiah Redevelopment
Agency took several actions intended to preserve the Community' s ability to complete important
redevelopment and economic development projects . Specifically, action was taken to ensure that
important public assets remained in local government control and shovel-ready public infrastructure
projects were funded for construction . On March 8 , 2011 , the former Ukiah Redevelopment
Agency conveyed real property to the City of Ukiah as listed in the attached Resolution as Non-
Housing Transferred Properties .
Discussion : AB 1484 provides procedures , including a " Due Diligence Review" ( Review) of the
available assets of each dissolved redevelopment agency. Every successor agency in the state
must conduct a Review with the end goal of distributing what are determined to be available cash
assets to the taxing entities during fiscal year 2012- 13 . At the conclusion of this Review, if the
successor agency remits the deemed unobligated cash assets to the County Auditor Controller and
the State Department of Finance determines that the successor agency has complied with AB
1484 , the Department of Finance will issue a " Finding of Completion " for the Successor Agency. A
Finding of Completion makes the Successor Agency eligible to : ( 1 ) retain dissolved redevelopment
agency real property; (2) reinstate loans between the dissolved redevelopment agency and the
sponsoring community (City) ; and (3) spend unspent bond proceeds from bonds issued prior to
January 1 , 2011 (and possibly for bonds issued later, but prior to enactment of the Dissolution Act,
which would include the 2011 Series Tax Allocation bonds issued by the former Ukiah
Redevelopment Agency in March 2011 ) for the purposes for which the bonds were issued .
In order to complete the Review, all successor agencies must hire a licensed accountant approved
by the County Auditor with experience and expertise in local government. The accountant's Review
and final determination must be reviewed by the Oversight Board and approved by the Department
of Finance . The Successor Agency to the Redevelopment Agency of the City of Ukiah has
successfully completed the first Review of Housing Assets and is currently undertaking the Review
of Non- Housing Assets .
Included among the actions needed to meet the Dissolution Act requirements and to achieve a
" Finding of Completion" from the Department of Finance is the transfer of former Redevelopment
Agency assets back to the Successor Agency that were transferred after January 1 , 2011 . In order
to comply with the provisions detailed in the attached Resolution ( in particular Section 34167 . 5 of
the Dissolution Act) and to receive a " Finding of Completion" from the State , staff recommends that
the City return to the Successor Agency all former RDA non-housing assets held by the City,
namely , the Non- Housing Transferred Properties listed in Exhibit A of attached Resolution .
Subject: Non-Housing Transferred Properties
Meeting Date: December 5 , 2012
Page 3 of 3
Obtaining a Finding of Completion from the Department of Finance is likely to be beneficial to the
City and the Successor Agency as it will provide , among other things , greater flexibility and local
benefits in connection with property disposition and May allow the Successor Agency to expend
any unspent bond proceeds from bonds for the purposes for which the bonds were issued . The
properties in question are key development sites and/or are being used for a public purpose that
need to be disposed/transferred in a manner that will yield the most community benefit.
Fiscal Impact:
Budgeted FY 12/13 ❑ New Appropriation Not Applicable ❑ Budget Amendment Required
Attachment #1
RESOLUTION NO. 2012-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING
THE RECONVEYANCE OF PROPERTY TO THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF UKIAH
WHEREAS, in furtherance of its effort to promote economic development and eliminate
blight and in order to facilitate the implementation of the Redevelopment Plan of the former Ukiah
Redevelopment Agency (URA), the URA conveyed certain parcels of real property to the City of
Ukiah on March 8, 2011 as listed by Mendocino County Assessor Parcel number and location on
the attached spreadsheet ("Exhibit A") which is incorporated herein by this reference ("Non.
Housing Transferred Properties") ; and
WHEREAS, on June 29, 2011 , AB xl 26 was enacted dissolving redevelopment agencies,
as amended by AB 1484 enacted on June 27, 2012 (collectively, the "Dissolution Act") ; and
WHEREAS, pursuant to Health and Safety Code Section 34173 (d), the City of Ukiah
elected to become the Successor Agency to the Community Redevelopment Agency of the City of
Ukiah by Resolution No. 2012-04 on January 9, 2012; and
WHEREAS, the conveyance of the Non-Housing Transferred Properties to the City of
Ukiah occurred on March 8 , 2011 prior to the Dissolution Act; and
WHEREAS, although transfer of the Non-Housing Transferred Properties were duly
approved and authorized prior to the enactment of the Dissolution Act, Section 34167 . 5 of the
Dissolution Act retroactively invalidated all transfers of assets between a city and a redevelopment
agency occurring after January 1 , 2011 that were not committed to a third party, and directed the
State Controller to order such assets be returned to the former redevelopment agency, or successor
agency, if established; and
WHEREAS, an order issued by California State Controller, John Chiang, was issued on
April 20, 2012 to reverse redevelopment asset transfers pursuant to Health and Safety Code Section
34167 . 5 , and Section 34178 . 8 , added by AB 1484, and effective June 27, 2012, further empowers
the State Controller' s Office to review and determine if an asset transfer occurred after January 31 ,
2012 ; and
WHEREAS, Sections 34179 . 5 and 34179 . 6 provide that following review of a successor
agency' s cash assets, including the value of assets transferred from a former redevelopment agency
to a city after January 1 , 2011 and the verification that such funds have been returned to the former
redevelopment agency, and full payment to the county auditor controller of unencumbered balances
of former redevelopment agency funds required by Section 34177(d) of the Dissolution Act, the
State Department of Finance shall issue a finding of completion to a successor agency ("Finding of
Completion") ; and
WHEREAS, obtaining a Finding of Completion will be beneficial to the City and the
Successor Agency to the Redevelopment Agency of the City of Ukiah ("Successor Agency"), as it
will provide, among other things, greater flexibility and local benefits in connection with property
disposition and may allow the Successor Agency to expend any unspent bond proceeds from bonds
for the purposes for which the bonds were issued; and
WHEREAS, in order to comply with the provisions of Section 34167 . 5 of the Dissolution
Act, and facilitate the Successor Agency' s ability to obtain the Finding of Completion as soon as
possible, the City Council wishes to return to the Successor Agency all former Redevelopment
Agency assets held by the City that have not been committed to a third party and have not
previously been transferred back to the Successor Agency; namely, the Non-Housing Transferred
Properties;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah as
follows :
1 . The City Council hereby finds that the facts set forth in the recitals to this Resolution are
true and correct, and establish the factual basis for the City Council' s adoption of this Resolution.
2 . The City Council hereby acknowledges that due to the Dissolution Act' s retroactive
invalidation of transfers of the former Redevelopment Agency assets to the City occurring after
January 1 , 2011 , the Non-Housing Transferred Properties are vested with the Successor Agency.
3 . The City Council hereby authorizes and directs the City Manager, or any other officer of
the City designated by the City Manager, (each, an "Authorized Officer"), acting singly, to prepare,
execute and record such grant or quitclaim deeds, certificates of acceptance or other instruments
that may be required to evidence and perform the reversal of transfer of the Non-Housing
Transferred Properties by the former Redevelopment Agency to the City and re-vesting of title to
the Non-Housing Transferred Properties in the Successor Agency.
4 . The City Council authorizes the City Manager to utilize and pay for such title and escrow
services as are necessary or convenient to assure that marketable title to the Non-Housing
Transferred Properties is conveyed to the Successor Agency,
5 . This Resolution shall become effective immediately upon its passage and adoption.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of
Ukiah, on the 5th day of December, 2012, by the following vote :
AYES :
NOES :
ABSENT :
ABSTAIN :
Mary Anne Landis, Mayor
ATTEST :
Linda Brown, City Clerk
EXHIBIT A
Ukiah Redevelopment Agency
Non-Housing Transferred Properties
[Attached behind this page]
Exhibit A: Ukiah Redevelopment Agency Non=Housing Transferred Properties List
APN Address Parcel Description
002- 192-01 289 North Main Street Parking Lot
002-265-09 300 South State Street Alex R. Thomas Plaza
180-080-57 Airport Park Blvd . Proposed Costco Property ( in escrow)
180-080-58 Airport Park Blvd . Proposed Costco Property ( in escrow)
180-080-59 Airport Park Blvd . Proposed Costco Property ( in escrow)
180-080-62 Airport Park Blvd . Proposed Costco Property ( in escrow)
180-080-63 Airport Park Blvd . Proposed Costco Property ( in escrow)
180-080-64 Airport Park Blvd . Proposed Costco Property ( in escrow)
180-080-65 Airport Park Blvd . Proposed Costco Property ( in escrow)
180-080-66 Airport Park Blvd . Proposed Costco Property ( in escrow)
180-080-67 Airport Park Blvd . Proposed Costco Property ( in escrow)
180- 110-08 Airport Park Blvd . Parcel 1; Partial Portion Proposed for Costco ( in escrow)
180- 110-09 Airport Park Blvd . Parcel 1; vacant
180- 110- 10 Airport Park Blvd . Parcel 1; Partial Portion Proposed for Costco ( in escrow)
180- 110- 11 Airport Park Blvd . Vacant; across street from Costco site next to Mendocino Brewery
180- 110- 12 Airport Park Blvd . Vacant; South East of Mendocino Brewery; Partial Wetlands
180- 110- 13 Airport Park Blvd . Vacant; South East of Mendocino Brewery; Partial Wetlands
180- 110- 14 Airport Park Blvd . Reserved Public Road for Southern Airport Park Blvd . road; near MBC
180- 110- 15 Airport Park Blvd . Reserved Public Road for Southern Airport Park Blvd , road ; near MBC
ITEM NO . : 11 a
MEETING DATE : December 5 , 2012
City oJ- tz kid.F.
AGENDA SUMMARY REPORT
SUBJECT : RECEIVE REPORT FROM THE CITY COUNCIL PALACE HOTEL AD-HOC
COMMITTEE, HEAR FROM THE PUBLIC , AND CONSIDER ADOPTING THE RESOLUTION
ORDERING THE REPAIR OR REMOVAL OF THE DILAPIDATED PALACE HOTEL
STRUCTURE LOCATED AT 272 NORTH STATE STREET
SUMMARY: On April 18 , 2012 , the City Council formed an Ad- Hoc Committee to routinely meet
with the owner of the Palace Hotel and her team to monitor progress towards correcting all
nuisance violations associated with the historic building . At the October 17 , 2012 City Council
meeting , the owner indicated that work was progressing well and the ownership issue was very
nearly resolved .
The purpose of the December 5 , 2012 agenda item is to receive an update from the owner
about the ownership issue and the status of resolving all violations , hear from the public, and
either adopt the Resolution ordering the repair or removal of the unsafe and dilapidated
conditions or provide additional time for the owner to implement her Plan.
Current Status : The property owner's contractor has received a business license to conduct
business in the City limits , and has secured an encroachment permit to erect scaffolding within
the right-of-way (sidewalk) . The vines on the building have been removed and some of the
brick mortar has been reappointed . To date, no demolition permit has been issued . It is
Staffs' understanding that the property owner has submitted the required asbestos investigation
report to the Mendocino County Air Quality Management District and the District has authorized
Continued on Page 2
Recommended Action(s) : 1 ) Receive verbal report from the property owner; 2) Hear from the
public and consider any objections or protests to adopting the Resolution ; and 3) Either adopt
the Resolution ordering the Department of Public Works to abate the nuisance or provide
additional time for the owner to develop and implement a Plan to abate the nuisances and
restore or demolish the building .
Alternative Council Option(s) : ( 1 ) After reviewing the owners Plan and considering any
objections or protests , continue the hearing for a period of time . (2) Uphold objections or
protests and find that good cause exists not to order the abatement of the conditions . (3) Do not
adopt the Resolution and provide direction to Staff.
Citizens Owners and public advised of City Council meeting
advised :
Requested by : Charley Stump , Director of Planning and Community Development
Prepared by : Charley Stump , Director of Planning and Community Development
Coordinated with : Jane Chambers , City Manager, David Rapport, City Attorney, and David
Willoughby , Building Official
Attachments : 1 ) Resolution
Approved :
J Chambers , City Manager
the owner to proceed . However, the formal written clearance form has not yet been submitted
to the City by the property owner.
It is staffs' understanding that repairs have been made to the roof and it is currently water tight.
Staff will maintain communication with the property owner to monitor the roof through the winter.
Prior to issuing the Demolition Permit, Staff will need a detailed project description to determine
if the project contractor is qualified and able to perform the proposed work. Staff will also need
the owner of the property to sign and consent to the application and expects the property owner
to update the Council and interested public on this "ownership" issue at the December 5th
meeting .
Fiscal Impact: None
Budgeted FY New Not Applicable Budget Amendment
10/11 Appropriation X Required
ATTACHMENT NO. 1
Recorded at request of:
City of Ukiah
When recorded , return to :
City of Ukiah
Ukiah Civic Center
300 Seminary Avenue
Ukiah , CA 95482
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ORDERING AND DIRECTING THE UKIAH DEPARTMENT OF
PUBLIC WORKS TO ABATE THE PUBLIC NUISANCE
LOCATED AT 272 NORTH STATE STREET ( PALACE HOTEL)
BY REPAIR OR REMOVAL AFTER THIRTY (30) DAYS
WHEREAS :
1 . On December 21 , 2011 , the City Council adopted Resolution No . 2011 -
55 , declaring the property located at 272 North State Street in the City of
Ukiah and also known as Mendocino County Assessor's Parcel Number
002-224- 13 and the dilapidated hotel building located thereon ("the
Property") a public nuisance and its intent to abate the public nuisance by
repair or demolition (" Resolution of Intent") .
2 , The Notice of Hearing required by Ukiah City Code Section 3303 , and a
certified copy of the Resolution of Intent were posted on the Property and
served on the Property owner at the address as shown on the last
equalized Mendocino County assessment role in accordance with Ukiah
City Code Section 3305 .
3 , On February 15 , 2012 , the City Council conducted a public hearing in
accordance with Ukiah City Code Sections 3306 and 3410 , and
considered all objections or protests , and the testimony from owners ,
witnesses and interested parties addressing the proposed removal or
repair of the Property .
4 . At the conclusion of the February 15 , 2012 public hearing , the City
Council continued the matter to March 21 , 2012 to allow more time for the
property owner to develop and submit a Plan describing how and when
the building would be restored and the nuisances abated or how the
building would be demolished .
1
5 . Based on the evidence presented and the records of the Ukiah Planning
and Building Departments the City Council finds that:
A. The Property contains one dilapidated hotel structure of
approximately 60 , 000 square feet , and consists of three stories .
The original hotel , constructed in 1891 , contains unreinforced
masonry walls . A later addition , constructed in the 1920's ,
contains reinforced concrete walls . The hotel was last occupied
more than 20 years ago and has since remained vacant , boarded
up and unheated .
B . The 2002 Point 2 Structural Engineers Seismic Analysis of the
building revealed that the perimeter unreinforced masonry walls
of the older portions of the building were deficient to adequately
support the vertical and probable earthquake loads of the region .
The mortar shear tests determined that the unreinforced masonry
walls could not sustain minimum loads without failure , and that
although they are not necessary for the stability of the overall
structure , the parapets presented a very real falling hazard during
a seismic event.
C . An inspection of the Property by the City Building Official and
Fire Marshal on May 26 , 2011 , determined that the building on
the Property constitutes a public nuisance . As set forth in more
detail in the letter to the Property owner from David Willoughby ,
Building Official , dated December 11 , 2011 , attached here to as
Exhibit A: ( 1 ) The hotel building is an unoccupied , unsafe
structure in a dilapidated condition that has deteriorated wood ,
visible dry rot, broken windows , mold , deteriorated flooring and
floor supports , deteriorated ceilings and roof supports , significant
water damage that is beginning to compromise the structural
integrity of the building ; (2) the structure is not adequately
protected against water intrusion and will continue to deteriorate
in its present condition ; (3) the structure is not adequately
protected against unauthorized entry and as a result, trespassers
have deposited garbage and trash in the structure, which poses a
threat to public health and safety; (4) there is evidence that the
building has been occupied by homeless persons ; (5) testimony
from the owner establishes that in its vacant condition the
building cannot be secured against unauthorized entry , despite
property maintenance by Selzer Property Management Company ;
(6) continuing damages result from this authorized entry caused
to a significant degree by the fact that the building is unoccupied ;
and (7) The existing fire sprinkler system is not operable due to a
frozen valve.
C . The conditions on the Property violate section 116 of the
California Building Code for dangerous buildings because the
dilapidated hotel is unsecured and , therefore , unsafe ; the structure
is unsanitary because of the presence of trash , garbage , and
debris , and the structure has inadequate interior lighting .
2
D . The dilapidated hotel on the Property constitutes a public
nuisance as defined in Ukiah City Code sections 3300 and 3402 ,
subsections D , H , S and Y, and Health and Safety Code Section
17920 ; the conditions of the property violate Sections 1 . 14 , 3 . 24 ,
and 904 of Division 1 , Title 19 of the California Code of
Regulations ; California Building Code section 901 . 6 . 1 ; and
California Fire Code section 506 . 1 , because the fire sprinkler
system is not functioning properly, and emergency access key
security boxes have not been provided .
6 . Despite repeated efforts to gain voluntary compliance with the applicable
codes and ordinances , the property owner has failed and refused to clean
up and maintain the Property, repair and secure the hotel structure and
otherwise to abate the nuisance conditions on the Property; and
7 . After the February 15 , 2012 public hearing , the owner submitted emails
dated February 23 , 2012 , and March 13 , 2012 briefly addressing some of
the nuisance conditions on the property .
8 . The City Council finds the " Plan" to restore the building and correct all
violations , or to demolish the building to be inadequate , because it
represents the same minimal approach taken by the owners over the past
twenty years , which has resulted in continued and significant decay and
deterioration which can only be effectively corrected by putting the
building into a habitable and commercially viable condition .
6 . The City Council overrules all objections and protests to the proposed
abatement of the nuisance conditions on the Property ;
NOW, THEREFORE , BE IT RESOLVED that :
1 . The Director of Public Works is hereby ordered and directed to abate the
public nuisance located at 272 North State Street (APN 002-224- 13) , if the
property owner has failed within a reasonable time , not to exceed 30 days
from the service of this order in accordance with Ukiah City Code Sections
3413 and 3307 , to abate the nuisance by putting the building into a habitable
and commercially viable condition or by demolition . The Director of Public
Works and his authorized representatives are hereby expressly authorized to
enter upon the private property for that purpose; provided , however, that in
accordance with Ukiah City Code Section 3415 , the City Manager may
extend the time within which the owner may abate the nuisance .
2 . The City Clerk is hereby directed to forward a certified copy of this resolution
to the County Recorder of Mendocino County for recordation .
3
PASSED AND ADOPTED on 2012 by the following Roll Call Vote :
Ayes :
Noes :
Abstain :
Absent:
May Anne Landis , Mayor
ATTEST :
Linda Brown , City Clerk
4
' ITEM NO. . 11b
MEETING DATE : December 5 , 2012
City nf` 7Jk_afr
AGENDA SUMMARY REPORT
SUBJECT: Conduct a public hearing to receive public comment and adopt a resolution
approving the Community Development Block Grant (CDBG) Program Income
Reuse Plan for the City of Ukiah .
Background : Under the Community Development Block Grant (CDBG) Program , there are specific rules
and requirements associated with the management and use of Program Income ( PI) received by grantees
and their sub-recipients . PI funds must be expended and used in compliance with all CDBG statues and
regulations . Program Income is generated from the repayment of loans from past CDBG grant programs
awarded to the City through a competitive application process such as the ReBILD program . The City of
Ukiah is allowed to retain and reuse Program Income so long as the City has adopted approved guidelines
for the reuse of the funds.
Discussion : The requirements for the reuse of Program Income are routinely updated by the State and the
City is required to consider and adopt updated guidelines that conform to these revisions . In order to assist
jurisdictions and maintain compliance with these requirements , the State has revised the Program Income
Reuse Plan template .
The Program Income Reuse Plan uses the approved State template and has been reviewed by the City's
State CDBG Program Representative (Attachment #1 ) .
Per CDBG guidelines , the City is required to hold a public hearing to receive public input and approve the PI
Reuse Plan . Accordingly, the meeting was noticed in the Ukiah Daily Journal (Attachment #2) .
Staff recommends Council conduct the public hearing and adopt the attached resolution approving the
updated Program Income Reuse Plan (Attachment #3) .
Fiscal Impact:
❑ Budgeted FY 12/13 New Appropriation Not Applicable Budget Amendment Required
Recommended Action (s) : Conduct a public hearing , receive public input and adopt the resolution
approving the proposed City of Ukiah Program Income Reuse Plan for the Community Development
Block Grant (CDBG) Program .
Alternative Council Option(s) : Provide Staff with alternative direction .
Citizens advised : N/A
Requested by : State of California
Prepared by: Guy Mills , Project & Grant Administrator
Coordinated with : Jane Chambers , City Manager; Sage Sangiacomo , Assistant City Manger
Attachments : 1 . City of Ukiah Program Income Reuse Plan
2 . Public Notice
3 . Resolution
Approved :
AzVA��
Ja hambers , City Manager
ATTACHMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
(CDBG)
PROGRAM INCOME (PI ) REUSE PLAN
WITH
JURISDICTIONAL CERTIFICATIONS
This Agreement provides official notification of the Jurisdiction 's P/ Reuse Plan 's
(hereinafter, `PI Reuse Plan') approval under the State 's administration of the Federal
Community Development Block Grant Program (hereinafter, "CDBG" or "the Program')
for Non-entitlement jurisdictions pursuant to the provisions of 42 U. S. Code (US, C.)
5309 et seq. , 24 Code of Federal Regulations (CFR) Part 570, Subpart I, and 25
California Code of Regulations (CCR), Sections 7050 et seq. The Program is listed in
the Catalog of Federal Domestic Assistance as 94. 228 - CDBG Community
Development Block Grant Program.
By completing this PI Reuse Plan and signing the end of this document, the Authorized
Representative certifies the Jurisdiction has read, understands and will adhere to the
Program Income (PI) Reuse Plan detailed in the first section of this document, the Pl
definitions and rules in the second section of this document, and Department of Housing
and Community Development (the Department herein) terms and conditions in the third
section of this document.
SECTION ONE : PROGRAM INCOME (PI) REUSE PLAN
JURISDICTION: City of Ukiah
GOVERNING BODY ADOPTED ON:
This PI Reuse plan establishes policies and procedures for the administration and
utilization of PI received as a direct result of eligible activities funded under the State of
California CDBG Program (Department) . All revenue received from CDBG funded
activities are required to be used per this adopted plan .
DISTRIBUTION OF PROGRAM INCOME
Introduction: There are six (6) methods of distribution for PI listed below. The four (4)
non-Revolving Loan Account obligation methods are optional and can be used on a
case-by-case basis as needed for activity funding by the Jurisdiction.
The use of one or more Revolving Loan Account (RLA) is mandatory under this adopted
PI Reuse Plan.
The City of Ukiah certifies that PI will only be distributed , as
follows:
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t
1 .' Deposit into Revolving Loan Accounts MAO
The following RLAs are hereby established to utilize the
City of Ukiah PI , if an RLA activity is not going to be
utilized, zero percent (0%) is to be indicated in percentage area below. One or
more of the RLAs will be utilized annually. The allocation of receipted PI to each
RLA is as follows:
A. 0 (insert percentage, 0 to 100 percent (0%- 100%)) of PI received
will be deposited into the Housing Rehabilitation — Single Family (1 -4
Units) Revolving Loan Account (HR-RLA) .
B . 100 (insert percentage, 0 to 100 percent (0%4009to)) of PI received
will be deposited into the Homeownership Assistance Revolving Loan
Account (HA-RLA) .
C . 0 (insert percentage, 0 to 100 percent (0%400%)) of PI received
will be deposited into the Business Assistance Revolving Loan Account
(BA-RLA) .
D . 0 (insert percentage, 0 to 100 percent (0%- 100%)) of Receipted PI
will be deposited into the Microenterprise Financial Assistance
Revolving Loan Account (ME=RLA).
2. PI Waiver Activity
The City of Ukiah may utilize the Department's PI Waiver
process to commit PI to eligible activities that are not considered RLAs. The
City of Ukiah will follow all PI Waiver procedural requirements as
stated in the Program Income chapter of the Grant Management Manual (GMM) .
The City of Ukiah will obtain prior Department approval before
expending any PI funds on a Waiver project. A PI Waiver project can only be
approved if the total project/program cost for the proposed activity is on hand in
the Jurisdiction's PI account. The City of Ukiah understands that
PI Waiver activities are limited to two "active" projects and/or programs and will
remain active until close out has been completed and approved by the
Department.
3. Committal to Funding Application
The City of Ukiah may choose to commit non-obligated RLA
funds to one or more activities in an annual CDBG application for funding .
Committed PI can only be expended when application and activities with
committed PI are awarded , contracted , and have all special conditions cleared .
PI committed to an application for grant funding must have the PI on hand at the
time of application submittal and may not remove or add to the PI amount
committed without prior Department approval .
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4. Auamentinp Fundina to An Awarded Activity/Project
City of Ukiah may request that the Department allow PI to be
added to a funded activity/project due to a funding short fall . To obtain
Department approval, the City of Ukiah will submit justification to
their CDBG Representative outlining in detail the need/reason for the
augmentation of funding .
If the Department approves the augmentation (requires a Department contract
amendment) the City of Ukiah would need to complete a Citizen
Participation process before the Department would begin a contract amendment
process .
This option only applies to awarded activities/projects and the Department will
not approve adding a new activity to an awarded contract.
5. Fund Proaram Income General Administration (PI GA) Activities
The City of Ukiah may set aside up to seventeen percent (17%)
of PI received from activities funded with CDBG funds for payment of eligible
General Administration costs. The City of Ukiah may choose to
move the PI GA to eligible CDBG activities, as noted above, but once the funds
are removed from the PI GA account they cannot be put back at a later date.
6. Return to the Department
The City of Ukiah has the option to return PI back to the
Department.
ADMINISTRATIVE PROCESS FOR DISTRIBUTION OF
PROGRAM INCOME
Introduction: CDBG is a federal funding source and requires a Citizen Participation
process as part of utilizing any of the six (6) methods of distribution for Pl listed above.
Below is a general description of how to conduct proper Citizen Participation process for
each of the six (6) distribution methods. See the Department's current Grant
Management Manual (GMM) Chapter on Citizen Participation for specific information
and sample documents.
City of Ukiah certifies that:
1 . The PI Reuse Plan will be formally adopted via public hearing and resolution of
City of Ukiah 's Governing Body, executed by Authorized
Representative and fully executed by the Department. After the PI Reuse Plan is
executed , the Jurisdiction reserves the right to set aside up to seventeen percent
(17%) of PI received for payment of eligible GA costs. RLA activities which have
PI funds being deposited into them may be activated with written Departmental
approval.
3of34
The PI Reuse Plan may be amended by the City of Ukiah 's
Governing Body to change the distribution percentages in a RLA via public
hearing and resolution , and receipt of the Department's written approval .
2. All PI Waiver requests will be submitted for the Department's written approval.
After the Department's review of the activity for Eligibility and National Objective
compliance, the PI Waiver will be formally adopted via public hearing and
resolution of the _ City of Ukiah 's Governing Body, as part of the PI
Waiver Special Condition Clearance process.
3. PI committed to an open CDBG Contract to augment funding for an activity or
committed to a pending application for grant funds will be formally adopted via
public hearing and approval via resolution for an annual application submittal .
Department approval and PI must be on hand .
4. Once a PI Reuse Plan has been executed by the Department, it is then in effect.
GA PI funds can then be expended for eligible costs. GA PI funds will not be
expended once the Reuse Plan is terminated by either party or the Reuse Plan
has reached the 5 year expiration .
5. PI will be returned to the Department after a public hearing and formal resolution
is passed by the City of Ukiah 's Governing Body,
6 . Each of the above administrative processes must be in compliance with the
CDBG Citizen Participation process as specified in federal regulations at 24 CFR
570.486 , Local Government Requirements,
ADMINISTRATION OF ELIGIBLE ACTIVITIES AFTER DISTRIBUTION
Introduction: Administration of all CDBG eligible activities conducted under the
distribution methods must be conducted in compliance with all current State and federal
regulations and policies.
The City of Ukiah will follow the Department's guidance for
administering RLA activities, P1 Waiver activities, or activities funded with PI committed
to an open grant contract per the Department's current GMM Chapter regarding Pl.
If ineligible activities or costs are paid for with CDBG PI, those funds must be returned to
the City of Ukiah PI account using local jurisdiction funds.
1 . RLA Administration
The City of Ukiah certifies that the four RLAs under this PI Reuse
Plan will be administered under the following criteria:
A. RLAs with a balance must be "substantially revolving," which means on
an annual basis at least 60 percent (60%) of the funds in an RLA must be
used for loans which will be repaid to a PI account, based on the distribution
noted in this plan . Up to the remaining 40 percent (40%) may be expended
on non-revolving activities, which include Activity Delivery (AD) , and grants
for the same activity as the RLA.
4 of 34
Note: General Administration costs are not considered part of the
jurisdiction 's RLA Activities and should not be used in the
consideration of "substantially revolving'.
B. A RLA which is the same activity as any funded open grant activity will be
"substantially expended" before grant funds are requested for the grant
activity.
The Department considers "substantially expended", to mean having no
more than $5,000 in a RLA.
C. PI funds shall not be transferred between RLAs after execution of this
Plan without following the proper CDBG Citizen Participation process,
which includes a public hearing resulting in a certified resolution being
submitted to the'Department for written approval. However, the transfer of
PI between RLAs each fiscal year, in the aggregate amount of $5 ,000 or
less, is not be subject to the Citizen Participation requirement, as stated
above ; but does require prior written Department approval .
D. All PI funded activities shall be provided to project activities located within
the boundaries of the. City of Ukiah
If an additional jurisdiction (s) receives benefit, a Joint Power's Agreement
(JPA) between Jurisdictions(s) is required . The
City of Ukiah must receive written approval from the
Department prior to implementation and prior to parties' execution of the
JPA between the parties .
E. The City of Ukiah will submit program guidelines specific
to each RLA activity for written Department approval . Once approval is
issued to the Jurisdiction , the RLA will then be deemed active .
F . This PI Reuse Plan will not be executed by the Department until all RLAs
have clear distribution percentages listed above , and have Department
approved program guidelines.
All CDBG PI Reuse Plans are limited to a five (5) year term from the date
of execution .
PI funds within an RLA cannot be expended until this PI Reuse Plan is
executed .
G . Reporting on RLAs and other PI Activities will be required per the
Department's current policies, including financial accounting of PI received
and expended for RLAs and other PI Activities , Additionally, PI
performance (National Objective data and beneficiary demographics)
reported as HUD required accomplishment information will be required to
be submitted in a timely manner or the Jurisdiction understands that it will
be required to repay a PI account for ineligible cost or activities .
5 of 34
H. AD costs are only eligible if one or more projects are funded and
accomplishments (such as beneficiaries) , for those activity(ies) , on an
annual basis, are reported on .
2. Eligible RLA Activities
The four (4) RLA(s) listed below each have a single eligible CDBG program
activity. The City of Ukiah certifies that all CDBG rules pertaining
to each eligible activity will be followed .
A. Housing Rehabilitation Revolvina Loan Account
The CDBG eligible activity under this RLA is a single-family housing
rehabilitation program. The program will be used for the purpose of
making loans to rehabilitate residential units ( 1 -4 units), occupied by
income eligible households. The CDBG National Objective of benefit to
Low/Moderate-income (Low/Mod) households will be met by limiting
program participants to households that have an annual income at or
below eighty percent (80%) of HUD median income limits for the
City of Ukiah 's county. Households will be income qualified
based on the income calculation method specified in 24 CFR Part 5 , and
in accord with the Department's Income Manual .
Rehabilitation of "projects" (projects with five (5) or more units on one site)
is not allowed under this RLA. Projects with five or more units must be
funded via the annual grant process or through the PI Waiver process.
Jurisdictions wishing to include tenant occupied projects for the Housing
Rehabilitation program must submit separate (distinguishable from the
Owner Occupied Housing Rehabilitation guidelines) guidelines outlining
the unique tenant occupied rules and processes.
The review and funding of requests for CDBG loans or grant assistance
under this RLA shall be conducted under the Housing Rehabilitation
Program Guidelines that have been adopted by City of Ukiah
and approved in writing by the Department.
No more than 19 percent (19%) of program funds expended from this RLA
shall be used for AD costs.
Be Homeownership Assistance (Homebuyer) Revolving Loan Account
The CDBG eligible activity under this RLA is acquisition of single family
housing . The program will be used for the purpose of making loans to
assist income eligible homebuyers to purchase a residential property (14
units) . The CDBG National Objective of benefit to Low/Mod-income
households will be met by limiting program participants to households that
have an annual income at or below eighty percent (80%) of HUD median
income limits. Households will be income qualified based on income
calculation method specified in 24 CFR Part 5 and in accord with the
Department's Income Manual.
6 of 34
The review and funding of requests for CDBG loans or grant assistance
under this RLA shall be conducted under the Homeownership Assistance
Program Guidelines that have been adopted by the City of Ukiah
and approved in writing by the Department.
No more than 8 percent (8%) of the funds expended from this RLA shall
be used for AD costs.
Co Business Assistance Revolvina Loan Account
The CDBG eligible activity of Special Economic Development will be
conducted under this RLA. Specifically, the RLA will fund a business
assistance program that provides direct financial assistance for eligible
businesses that propose projects which create or retain permanent jobs.
The CDBG National Objective being met by the Special Economic
Development activity will typically be benefit to . Low/Mod-income persons.
As such , at least fifty one percent (51 %) of the full time job positions
created or retained will be made available to persons whose households
have an annual income at or below 80 percent (80%) or less of the
City of Ukiah 's county median income . Income eligibility
is based on the income calculation method specified in 24 CFR Part 5 ,
and in accord with the Department's Income Manual .
Business assistance projects under this RLA program may also meet the
National Objective of elimination of slums and blight, but this must be
approved by the Department in writing as part of the initial business's loan
application .
Local review and underwriting of business assistance projects requesting
a CDBG loan under this RLA shall be conducted under the Business
Assistance Program Guidelines that have been adopted by
City of Ukiah and approved in writing by the Department.
Each individual project funding request made under this RLA program
must be submitted for Department review and written approval , prior to
closing the loan .
No more than 15 percent ( 15%) of the total funds expended for business
assistance activities shall be used for AD costs.
D. Microenterprise Assistance Revolving Loan Account
The CDBG eligible activity of direct financial assistant to eligible
microenterprise businesses will be conducted under this RLA.
Specifically, the RLA will fund a microenterprise direct financial assistance
program that provides financial assistance to start up or existing
microenterprise businesses. Eligible businesses must meet the HUD
definition of microenterprise. A microenterprise is defined as a business
that has five (5) or fewer employees including the owner(s). The only
CDBG National Objective which will be used for this activity is benefit to
Low/Mod-income households. As such , micro business owners assisted
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under this program must be documented as having an annual household
income at or below 80 percent (80%) of the Jurisdiction 's county median
income , based on income calculation method specified in 24 CFR Part 5 ,
and in accord with the Department's Income Manual .
Local review and underwriting of microenterprise business assistance
projects requesting a CDBG loan or grant under this RLA shall be
conducted under the Microenterprise Financial Assistance Program
Guidelines that have been adopted by the City of Ukiah
and approved in writing by the Department.
Each individual project funding request made under this RLA program
must be submitted for Department review and written approval, prior to
closing the loan .
No more than 15 percent ( 15%) of the total funds expended for business
assistance activities shall be used for AD costs .
3. Administration of Non=RLA Program Income Expenditures
A. Program Income Waiver Eligible Activities
City of Ukiah certifies that the PI Waiver Submission
Process below will be followed if a PI Waiver is to be requested :
1 ) This process will involve discussion at a properly noticed public
hearing , held in front of the City of Ukiah 's
Governing Body, and submission of a Certified Resolution as part of
a PI Waiver Request to the Department, in accordance with current
Department policy, and any subsequent policy, regulation , or
statutory-guidance, in writing , from The Department.
2) Final commitment and expenditure of PI Waiver funds will not
commence until clearance of all required Special Conditions have
been met, . and written Department approval has been issued to the
City of Ukiah
3) Reporting on PI Waiver activities will take place per current
Departmental policies and include financial accounting of PI received
and expended for PI Waivers and PI Waiver activity performance .
4) PI Waiver activities must be fully funded with program income
already on hand . Therefore, future PI may not be pledged to the PI
Waiver activity.
5) Only two (2) PI Waiver agreements may be open and active at any
one time.
8 of 34
Be Program Income Committed in an Annual Grant Application and
Included in an Open Grant Agreement
City of Ukiah certifies that the PI Committed to a funded
Annual CDBG Application will be:
1 ) Funded with PI currently on hand ;
Future Pi may not be pledged to an open grant activity.
2) Expended first and prior to requesting grant funds;
3) Administered in accordance with terms and conditions of the grant
contract with the Department; and ,
4) Reported using the Department's current PI and fiscal reporting
forms. All PI activity performance data will be reported using grant
and fiscal reports.
C. Program Income Added to an Existing Open Grant
City of Ukiah certifies that the PI committed to an existing
CDBG Grant will be:
1 ) Approved by the Department, with a Grant Amendment fully
executed before PI can be committed to a grant activity.
2) Funded with PI currently on hand .
Future Pi may not be pledged to an open grant activity.
3) Expended first and prior to requesting grant funds.
4) Administered in accordance with terms and conditions of the grant
contract with the Department.
5) Reported using the Department's current PI and fiscal reporting
forms. All PI activity performance data will be reported using grant
and fiscal reports.
4. Program Income General Administration (PI GA) Cost Limitation and
Activities
City of Ukiah certifies that no more than 17 percent ( 17%) of the
total amount of PI received annually will be expended for PI GA costs. These
funds will accumulate annually and be carried from one fiscal year to the next if
unexpended .
If more funds are expended than what is available in PI GA, the Jurisdiction will
be required to return the over-expended GA amount back into their PI Account.
Additionally, any ineligible P/ GA costs will also be required to be returned to their
PI Account.
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GA eligible costs for PI are the same as open grant agreements with the
Department. See the current CDBG Grant Management Manual (GMM) for list of
eligible activities and allowable costs.
PI GA activity costs will be reflected on fiscal reports submitted to the
Department as per current reporting forms and policies .
A. Planning Activities
The City of Ukiah reserves the option of utilizing PI , within
the 17 percent (17%) PI GA annual cap to fund planning studies for CDBG
eligible activities .
All proposed planning activities must receive written Department approval
prior to expending PI on the activity.
Eligible planning activities funded with P1 are the same as open grant
agreements with the Department. See current NOFA for a list of eligible
planning studies .
All planning activities must have a final product (report or study) resulting
from the expenditure of PI .
Upon completion of the planning activity, the study must be formally
accepted by the Jurisdiction and submitted to the Department for review.
The planning activity costs will be reflected on fiscal reports submitted to
the Department.
Be Loan Portfolio and Asset Management Policies and Costs
The City of Ukiah certifies that it has asset management
policies and loan portfolio servicing policies that are in compliance with
HUD standards per 24 CFR Part 570. The use of CDBG funds creates
public financial assets. The public financial assets created can be in the
form of loans or other repayment instruments which result in PI . Financial
assets may also be in the form of real property or chattel (equipment and
fixtures) . All assets created from the use of CDBG funds must be
administered in compliance with OMB Circulars A-87, A-122 AA 33 , 24
CFR Part 85.
Loan payment tracking and collection systems must be put in place for
collection purposes of all loans funded with CDBG . In addition , loan
servicing policies and procedures must be in place to service the loan
assets , ensuring repayment. .
Costs of managing the portfolio of CDBG funded loans may be charged to
PI under GA within the allowable limits set by the Department.
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SECTION TWO: JURISDICTION ASSERTIONS AND CERTIFICATIONS
1 . Requirements of Program Income
The PI Reuse Plan is intended to satisfy the requirements specified in federal
statute and regulation at Section 1040) of the Housing and Community
Development Act ("the Act") , as amended in 1992 and 24 CFR 570 .489(e) and
(f). These statutory and regulatory sections permit a unit of local government to
retain PI for CDBG-eligible community development activities. Under federal
guidelines adopted by the State of California's CDBG Program, local
governments are permitted to retain PI as long as the local government has
received advance approval from the State of a local plan that will govern the
expenditure of the Pl . This plan has been developed to meet that requirement.
City of Ukiah certifies that their PI will be used to fund eligible
CDBG activities that meet a National Objective and any public benefit
requirements. Eligible activities , National Objective and public benefit
requirements are specified in Federal Statute at Sections 104(b) , 105(a) of The
Housing and Community Development Act of 1974 , and in Federal Regulations
at 24 CFR 570.482 and 24 CFR 570.483. The Jurisdiction understands, if it is
determined that an activity/project funded with PI that does not meet a National
Objective and/or meet the public benefit requirement, the Jurisdiction will be
required to use its own local funds to repay the PI Account,
2. Definition of Program Income
"Program Income" means gross income earned by the Jurisdiction from grant-
funded activities and is subject to CDBG regulatory requirements pursuant to
24 CFR, Part 570.489(e) - Program Administrative Requirements as amended in
the CDBG Final Rule, 24 CFR , Part 570 .504 - Program Income , 24 CFR Part 85
— Administrative Requirements for Grants and Cooperative Agreements to State,
Local and Federally Recognized Indian Tribal Governments , and OMB Circulars
A-87 and A-122 as applicable . These regulations include the requirement that
the Jurisdiction record the receipt and expenditure of PI as part of the financial
transactions of the grant activity(ies).
For activities generating PI that are only partially funded with CDBG funds, such
income is prorated to reflect the actual percentage of CDBG participation .
Examples of PI include but are not limited to : payments of principal and interest
on housing rehabilitation or business loans made using CDBG funds; interest
earned on PI pending its disposition ; interest earned on funds that have been
placed in a revolving loan account; net proceeds from the disposition by sale or
long-term lease of real property purchased or improved with CDBG funds; and ,
income (net of costs that are incidental to the generation of the income) from the
use or rental of real property that has been acquired , constructed or improved
with CDBG funds and that is owned (in whole or in part) by the participating
jurisdiction or sub-recipient.
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3. Federal Nature of Program Income
City of Ukiah certifies that per 24 CFR 570.489(e)(2)(i) , as
amended in the CDBG Final Rule May 23 , 2012 , all PI received through a RLA,
will be counted as PI regardless of the amount, and all PI generated through an
open grant that is $35 ,000 or less may either be :
A. Counted and reported as PI , allowing the Jurisdiction to include that
amount in its PI GA (17%) calculation ; or,
B. Not counted as PI and reported as such , which "de-federalizes" the funds,
and allows them to be deposited into the Jurisdiction's General Fund .
Supporting accounting records and documentation must be in the
Jurisdiction's file to substantiate the calculations reported .
If PI is generated from a loan that is made partially from a RLA and partially from
another source , then the PI accounting and reporting must reflect the correct
amounts and proportions of PI from the RLA (counted and reported as PI
Income) versus the amount generated from the other source, which may be
accounted for and reported using either of the methods above .
4. Definition of Excessive Program Income
City of Ukiah certifies that if there is excessive PI ($500,000 or
more) , which includes GA, at the end of the fiscal year they will be required to
submit a plan (included in the Reporting form) for expending the funds to the
Department for review and approval . The City of Ukiah
understands that if no plan is submitted , or the plan is not approved by the
Department, it risks having to return the PI to the Department. The
City of Ukiah agrees to use the Semi Annual PI Report forms to
describe the reason (s) for the excessive amount and the
method(s)/plan (s)/reason(s) the City of Ukiah will use to reduce
the amount over the coming year.
Should the Jurisdiction choose to 'accumulate' PI to fund a project that will cost
more than $500 ,000 , the Jurisdiction must identify the project in their Semi
Annual PI Report form with a detailed narrative about the project and the
expected timing for the project to start and complete, with completion including
the meeting of a national objective. Approval of a PI balance above $500 ,000 will
be made on a case-by-case basis .
5. Reporting of Proaram Income
City of Ukiah certifies that CDBG PI will be accounted for using
the Department's fiscal year (July 1 to June 30) . All receipts and expenditures of
PI in accordance with this PI Reuse Plan will be monitored and reported per the
Department's fiscal year cycle. City of Ukiah certifies that they
will report using the Department's reports/forms and will submit them in a timely
manner.
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68 Duration of This Program Income Reuse Plan
City of Ukiah and the Jurisdiction's Governing Body understand
that this document is effective for five (5) years from the execution date by the
authorized CDBG representative listed in this Agreement unless otherwise
notified by the Department. . The Department has the Authority to void the
Agreement with notice for cause.
7. Status of Program Income Upon Leavina State Non-Entitlement CDBG
Program and Entering the CDBG Entitlement Proaram
City of Ukiah certifies that the Jurisdiction 's Governing Body may
move the PI earned under the State program to the Entitlement Program if/when
the Jurisdiction is authorized and chooses to participate in the CDBG Entitlement
Program provided the Jurisdiction's Governing Body certifies that the
City of Ukiah has:
A. Officially elected to participate in the Entitlement Grant Program;
B . Agrees to use such PI in accordance with Entitlement Program
requirements; and ,
C . Sets up Integrated Disbursement Information System (IDIS) access and
agrees to enter receipt of PI into IDIS.
D . The City of Ukiah submits the above to the State and
receives the Department's approval to no longer report State CDBG PI to
the Department.
8. Status of Program Income Upon Enterina the State Non-Entitlement CDBG
Program from the Entitlement CDBG Program
City of Ukiah certifies that the Jurisdiction 's Governing Body will
inform the Department in writing of the Jurisdiction 's decision to either:
A. Retain program income generated under Entitlement grants and continue
to comply with Entitlement program requirements for program income ; or
B . Retain the program income and transfer it to the State CDBG program , in
which case the Jurisdiction will certify that it will comply with the state's
rules for program income and the requirements of 24 CFR 570 .489(e) and
(fl •
90 Amendment of PI Reuse Plan
City of Ukiah certifies that it will adopt and submit for Department
written approval a new version of this plan as updates are released by the
Department.
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SECTION THREE : DEPARTMENT TERMS , CONDITIONS AND
AUTHORIZATION
TERMS AND CONDITIONS: City of Ukiah certifies that all terms and
conditions listed below have been read and understood , and will be implemented and
followed :
1 . Authority & Purpose
This Agreement provides official notification of the Jurisdiction 's PI Reuse Plan 's
(hereinafter, "PI Reuse Plan") approval under the State's administration of the
Federal Community Development Block Grant Program (hereinafter, "CDBG" or
"the Program") for Non-entitlement jurisdictions pursuant to the provisions of 42
U .S . Code (U .S.C .) 5301 et seq. , 24 Code of Federal Regulations (CFR) Part
570 , Subpart I , and 25 California Code of Regulations (CCR) , Sections 7050 et
seq . The Program is listed in the Catalog of Federal Domestic Assistance as
14.228 - CDBG Community Development Block Grant Program.
In accepting the PI Reuse Plan Approval, the Jurisdiction agrees to comply with
the terms and conditions of this Agreement, all exhibits hereto and the
representations contained in the Jurisdiction's PI Reuse Plan . Any changes
made to the PI Reuse Plan after this Agreement is accepted must receive prior
written approval from the Department of Housing and Community Development
(Department) .
2. Distribution for Reuse of PI
A. The Jurisdiction shall perform PI funded activities as described in the
Distribution for Reuse in the PI Reuse Plan . All written materials or
alterations submitted as addenda to the original PI Reuse Plan and which
are approved in writing by the Department are hereby incorporated as part
of the PI Reuse Plan ,
The Department reserves the right to require the Jurisdiction to modify any
or all parts of the PI Reuse Plan in order to comply with CDBG
requirements. The Department reserves the right to review and approve
all Work to be performed by the Jurisdiction in relation to this Agreement.
Any proposed revision to the Work must be submitted in writing for review
and approval by the Department and may require an amendment to this
Agreement. Approval shall not be presumed unless such approval is
made in writing by the Department.
B. The PI funded activities shall principally benefit Low/Mod-income persons
or households (Low/Mod) whose income is no more than 80 percent
(80%) of the median area income .
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3. Sufficiency of Funds and Termination
The Department may terminate this Agreement at any time for cause by giving at
least 14 days written notice to the Jurisdiction . Termination shall consist of
violations of any terms and/or special conditions of this Agreement, upon the
request of HUD , or withdrawal of the Department's expenditure authority.
4. Meeting National Objectives
All activities performed under this Agreement must meet one of the National
Objectives determined by the HUD regulations as included in the Application
authorized under Title I of the Housing and Community Development Act of
1974, as amended .
A. Benefit to HUD defined Low/Mod-income person or household (LMI). The
term Low/Mod-income is defined under CDBG as no more than 80 percent
(80%) of the median area income, as determined by HUD, per Federal
Regulation 24 CFR , Part 570 .483(b) ; and/or;
B . Prevention or elimination of slums or blight. In order for an activity to meet
the National Objective of elimination of slums and blight, the activity must
take place in an area that meets the definition of a blighted area and the
project must be shown to eliminate blight or prevent further blight per
Federal Regulation 24 CFR , Part 570 .483(c).
C . For Microenterprise Assistance activities, the Jurisdiction must only meet
the benefit to Low/Mod-income person or household (LMI) National
Objective.
55 Inspections of Activities
A. The Department reserves the right to inspect any activity(ies) performed
hereunder to verify that the activity(ies) is in accordance with the
applicable federal, State and/or local requirements and this Agreement.
B. The Jurisdiction shall inspect any activity performed by contractors and
subrecipients hereunder to ensure that the activity(ies) is in accordance
with the applicable federal , State and/or local requirements and this
Agreement.
The Jurisdiction agrees to require that all activity(ies) found by such
inspections not to conform to the applicable requirements be corrected ,
and to withhold payment to its contractor or subcontractor, respectively,
until it is so corrected .
6. Insurance
The Jurisdiction shall have and maintain in full force and effect during the term of
this Agreement such forms of insurance, at such levels as may be determined by
the Jurisdiction and the Department to be necessary for specific components of
the activity(ies) described in this Reuse Plan .
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7. Contractors and Subrecipients
A. The Jurisdiction shall not enter into any agreement, written. or oral, with
any contractor or subrecipient without the prior determination that the
contractor or subrecipient is eligible to receive CDBG funds and is not
listed on the Federal Consolidated List of Debarred , Suspended , and
Ineligible Contractors ,
1 ) Contractors are defined as program operators or construction
contractors who are procured competitively.
2) Subrecipients are defined as public or private non-profit agencies or
organizations and certain (limited) private for-profit entities who
receive CDBG funds from an awarded jurisdiction to undertake
eligible activities.
B . An agreement between the Jurisdiction and any contractor or subrecipient
shall require :
1 ) Compliance with the applicable State and federal requirements of
this Agreement, which pertain to, among other things, labor
standards, non-discrimination , Americans with Disabilities Act,
Equal Employment Opportunity, and Drug-Free Workplace; and ,
Compliance with the applicable provisions relating to Labor
Standards/Prevailing Wages . In addition to these requirements , all
contractors and subcontractors shall comply with the applicable
provisions of the California Labor Code .
2) Maintenance of, at minimum , the State-required Workers'
Compensation Insurance for those employees who will perform the
activity(ies) or any part of it.
3) Maintenance of, if so required by law, unemployment insurance,
disability insurance and liability insurance, which is reasonable to
compensate any person , firm , or corporation , who may be injured
or damaged by the contractor, or any subcontractor in performing
the activity(ies) or any part of it.
4) Compliance with the applicable Equal Opportunity Requirements
described in this Agreement.
C . Contractors shall :
1 ) Perform the activity(ies) in accordance with federal , State and local
housing and building codes , as are applicable .
2) Provide security to assure completion of the project by furnishing
the borrower and construction lenders with Performance and
Payment Bonds, or other security approved in advance in writing by
the Department.
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D . Subrecipients shall:
1 ) Retain all books, records, accounts , documentation , and all other
materials relevant to this Agreement for a period of five (5) years
from date of termination of this Agreement, or five (5) years from
the conclusion or resolution of any and all audits or litigation
relevant to this Agreement, and any amendments, whichever is
later.
2) Permit the State, federal government, the Bureau of State Audits ,
the Department and/or their representatives, upon reasonable
notice , unrestricted access to any or all books, records, accounts ,
documentation , and all other materials relevant to the agreement
for the purpose of monitoring , auditing , or otherwise examining said
materials.
88 Obligations of the Jurisdiction with Respect to Certain Third Party
Relationships
The Jurisdiction shall remain fully obligated under the provisions of this
Agreement notwithstanding its designation of any third party or parties for the
undertaking of all or any part of the Activities funded under this agreement with
respect to which assistance is being provided under this Agreement to the
Jurisdiction .
The Jurisdiction shall comply with all lawful requirements of the Department
necessary to ensure that the Program , with respect to which assistance is being
provided under this Agreement to the Jurisdiction , is carried out in accordance
with the Department's Assurance and Certifications, including those with respect
to the assumption of environmental responsibilities of the Department under
Section 104(g) of the Housing and Community Development Act of 1974.
90 Periodic Reporting Reauieements
During the term of this Agreement, the Jurisdiction must submit the following
reports by the dates identified , respectively, or as otherwise required at the
discretion of the Department. The Jurisdiction's performance under this
Agreement will be based , in part, on whether it has submitted the reports on a
timely basis.
A. Semi-Annual PI Expenditure/Performance Report: Submit by January 31
and July 31 of each year regardless of whether or not the Jurisdiction has
any unspent Pl . PI Waivers or open Grants with no accomplishment are
not excluded to the reporting requirement.
Be Annual Federal Overlay Reporting : Submit by July 31 starting from the
contract effective date to subsequent June 30 , and for each State Fiscal
Year. Annual Reporting includes but is not limited to : Section 3, and
Minority Owned Business/Women Owned Business (MBE/WBE) .
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C . Wage Compliance Reports : Semi-annual Wage Compliance Reports are
to be submitted by October 7 and April 7 during the entire construction
period . The final Wage Compliance Report is to be submitted thirty (30)
days after construction is completed .
D . Any other reports that may be required as a Special Condition of this
Agreement.
10: Monitoring Requirements
The Department shall perform a program and/or fiscal monitoring of the
activity(ies). The Jurisdiction shall be required to resolve any monitoring findings
to the Department's satisfaction by the deadlines set by the Department. If
findings are not adequately resolved in a timely manner, the Department may
deduct points from the Jurisdiction 's performance score on future applications .
Additionally, the Department reserve the right to suspend a jurisdiction's authority
to expend PI (Waiver, RLA and/or PI attached to an open grant) based on
significant compliance issues , reporting concerns or serious lack of cooperation
in clearing PI monitoring findings.
11 . Signs
If the Jurisdiction places signs stating that the Department is providing financing ,
it shall indicate in a typeface and size commensurate with the Department's
funding portion , of the project that the Department is a source of financing through
the CDBG Program ,
12. Audit/Retention and Inspection of Records
A. The Jurisdiction must have intact, auditable fiscal records at all times. If
the Jurisdiction is found to have missing audit reports from the SCO during
the term of this Agreement, the Jurisdiction will be required to submit a
plan to the State , with task deadlines, for submitting the audit to the SCO.
If the deadlines are not met, the Jurisdiction will be subject to termination
of this Agreement and disencumbrance of the funds awarded . The
Jurisdiction's audit completion plan, is subject to prior review and approval
by the Department.
Be The Jurisdiction agrees that the Department or its designee will have the
right to review, obtain , and copy all records pertaining to performance of
this Agreement. The Jurisdiction agrees to provide the Department or its
designee with any relevant information requested and shall permit the
Department or its designee access to its premises , upon reasonable
notice, during normal business hours for the purpose of interviewing
employees and inspecting and copying such books, records , accounts,
and other material that may be relevant to a matter under investigation for
the purpose of determining compliance with California Public Contract
Code (PCC) Section 10115 et seq . , Government Code (GC)
Section 8546 .7 and 2 CCR 1896.60 et seq . The Jurisdiction further
agrees to maintain such records for a period of five (5) years after final
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payment under this Agreement. The Jurisdiction shall comply with the
caveats and be aware of the penalties for violations of fraud and for
obstruction of investigation asset forth in PCC 10115 . 10.
C. An expenditure. which is not authorized by this Agreement or which cannot
be adequately documented shall be disallowed and must be reimbursed to
the Department or its designee by the Jurisdiction .
D. Absent fraud or mistake on the part of the Department, the determination
by the Department of the allowability of any expenditure shall be final.
E. For the purposes of annual audits under OMB Circular A-133 (The United
States Office of Management and Budget Circular for Audits of States and
Local Governments), Jurisdiction shall use the Federal Catalog
Number 14.228 for the State CDBG Program,
F . Notwithstanding the foregoing , the Department will not reimburse the
Jurisdiction for any audit cost incurred after the expenditure deadline of
this Agreement.
G . The jurisdiction understands that the expenditure of PI is covered under
the OMB A-133 Single Audit Requirements and will meet all these
requirements and report said PI Expenditure along with grant funds each
fiscal year.
13. Conflict of Interest of Members, Officers, or Employees of Contractors,
Members of Local Governing Body, or other Public Officials
Pursuant to 24 CFR 5700611 , no member, officer, or employee of the
Jurisdiction , or its designees or agents, no member of the Governing Body of the
locality in which the program is situated , and no other public official of such
locality or localities who exercise or have exercised any functions or
responsibilities with respect to CDBG activities assisted under this part, or who
are in a position to participate in a decision-making process or gain inside
information with regard to such activities, may obtain a financial interest or
benefit from a CDBG-assisted activity, or have a financial interest in any contract,
subcontract or agreement with respect to a CDBG-assisted activity or its
proceeds, either for themselves or those with whom they have business or
immediate family ties, during their tenure or for one (1 ) year thereafter. The
Jurisdiction shall incorporate, or cause to be incorporated , in all such contracts or
subcontracts a provision prohibiting such interest pursuant to the purposes of this
Section .
14. Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any
prior or subsequent breach . The failure of the Department to enforce at any time
the provisions of this Agreement or to require at any time performance by the
Jurisdiction of these provisions shall in no way be construed to be a waiver of
such provisions nor to affect the validity of this Agreement or the right of the
Department to enforce these provisions.
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15. Litigation
A. If any provision of this Agreement, or an underlying obligation , is held
invalid by a court of competent jurisdiction , such invalidity, at the sole
discretion of the Department, shall not affect any other provisions of this
Agreement and the remainder of this Agreement shall remain in full force
and effect. Therefore, the provisions of this Agreement are, and shall be ,
deemed severable.
Be The Jurisdiction shall notify the Department immediately of any claim or
action undertaken by or against it which affects or may affect this
Agreement or the Department, and shall take such action with respect to
the claim or action as is consistent with the terms of this Agreement and
the interests of the Department.
16. Lead-Based Paint Hazards
Activity(ies) performed with assistance provided under this Agreement are
subject to lead-based paint hazard regulations contained in Title 8 ( Industrial
Relations) and Title 17 (Public Health) of the CCR and 24 CFR, Part 35 (Lead
Disclosure) . Any grants or loans made by the Jurisdiction with assistance
provided under this Agreement shall be made subject to the provisions for the
elimination or mitigation of lead-based paint hazards under these Regulations.
The Jurisdiction shall be responsible for the notifications, inspections, and
clearance certifications required under these Regulations .
17. Prevailing Wages
A. Where funds provided through this Agreement are used for construction
work, or in support of construction work, the Jurisdiction shall ensure that
the requirements of California Labor Code (LC) , Chapter 1 , commencing
with Section 1720 , Part 7 (pertaining to the payment of prevailing wages
and administered by the California Department of Industrial Relations) are
met.
Be For the purposes of this requirement "construction work" includes, but is
not limited to rehabilitation , alteration , demolition , installation or repair
done under contract and paid for, in whole or in part, through this
Agreement. All construction work shall be done through the use of a
written contract with a properly licensed building contractor incorporating
these requirements (the "construction contract). Where the construction
contract will be between the Jurisdiction and a licensed building
contractor, the Jurisdiction shall serve as the "awarding body" as that term
is defined in the LC . Where the Jurisdiction will provide funds to a third
party that will enter into the construction contract with a licensed building
contractor, the third party shall serve as the "awarding body." Prior to any
disbursement of funds, including but not limited to release of any final
retention payment, the Department may require a certification from the
awarding body that prevailing wages have been or will be paid .
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18. Compliance with State and Federal Laws and Reaulations
A. The Jurisdiction agrees to comply with all State laws and regulations that
pertain to construction , health and safety, labor, fair employment
practices, equal opportunity, and all other matters applicable to the
Jurisdiction , its subcontractors, contractors or subcontractors, and the
Reuse activity(ies), and any other State provisions as set forth in this
Agreement.
B . The Jurisdiction agrees to comply with all federal laws and regulations
applicable to the CDBG Program and to the activity(ies) , and with any
other federal provisions as set forth in this Agreement.
19. Anti-Lobbying Certification
The Jurisdiction shall require that the language of this certification be included in
all contracts or subcontracts entered into in connection with this activity(ies) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by 31 U . S. C . 1352. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $ 10,000 and no more than $100 , 000 for
such failure.
"The undersigned certifies, to the best of his or her knowledge or belief, that:
A. No federal appropriated funds have been paid or will be paid , by or on
behalf of it, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress , or an employee of a Member of Congress in
connection with the awarding of any federal contract, the making of any
federal grant, the making of any federal loan , the entering into of any
cooperative agreement, and the extension , continuation , renewal ,
amendment, or modification of any federal contract, grant, loan , or
cooperative agreement; and ,
B. If any funds other than federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or
employee of Congress , or an employee of a Member of Congress in
connection with this federal contract, grant, loan , or cooperative
agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying ," in accordance with its instructions ."
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20. Bonus or Commission. Prohibition Against Payments of
The assistance provided under this Agreement shall not be used in the payment
of any bonus or commission for the purpose of:
A. Obtaining the Department's approval of the Application for such
assistance ; or,
B. The Department's approval of the Applications for additional assistance;
or,
C. Any other approval or concurrence of the Department required under this
Agreement, Title I of the Housing and Community Development Act of
1974, or the State regulations with respect thereto; provided , however,
that reasonable fees for bona fide technical , consultant, managerial or
other such services, other than actual solicitation , are not hereby
prohibited if otherwise eligible as program costs .
21 . Citizen Participation
The Jurisdiction is subject to the requirements concerning citizen participation
contained in Federal Regulations at 24 CFR , Part 570 .486 , Local Government
Requirements, Part 91 . 105 and 91 . 115.
22. Clean Air and Water Acts
This Agreement is subject to the requirements of the Clean Air Act, as amended ,
42 USC 1857 et seq . , the Federal Water Pollution Control Act, as amended , 33
USC 1251et seq . , and the regulations of the Environmental Protection Agency
with respect thereto, at 40 CFR, Part 15 , as amended from time to time.
23. Conflict of Interest of Certain Federal Officials
No member of or delegate to the Congress of the United States, and no resident
commissioner, shall be admitted to any share or part of this Agreement or to any
benefit to arise from the same . The Jurisdiction shall report all perceived or
actual conflicts of interest cases to the State for review before financial benefits
are given .
24. Environmental Requirements
The Jurisdiction shall comply with the provisions of the National Environmental
Policy Act (NEPA) by following the procedures contained in 24 CFR, Part 58 ,
The Jurisdiction shall not undertake any activity that would have an adverse
environmental impact or limit the choice of reasonable alternatives under 24
CFR , Part 58 .22 until HUD or the Department has issued an environmental
clearance .
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25. Equal Opportunity
A. The Civil Rights. Housing and Community Development. and Age
Discrimination Acts Assurances
During the performance of this agreement, the Jurisdiction assures that no
otherwise qualified person shall be excluded from participation or
employment, denied program benefits , or be subjected to discrimination
based on race, color, national origin , sex, age, handicap, religion , familial
status , or religious preference , under any activity funded by this
Agreement, as required by Title VI of the Civil Rights Act of 1964, Title I of
the Housing and Community Development Act of 1974 , as amended , the
Age Discrimination Act of 1975 , the Fair Housing Amendment Act of 1988 ,
and all implementing regulations.
B . Rehabilitation Act of 1973 and the "504 Coordinator"
The Jurisdiction further agrees to implement the Rehabilitation Act of
1973 , as amended , and its regulations, 24 CFR, Part 8 , including , but not
limited to, for Jurisdiction's with fifteen ( 15) or more permanent full or part
time employees, the local designation of a specific person charged with
local enforcement of this Act, as the "504 Coordinator."
C . The Training . Employment, and Contracting Opportunities for Business
and Lower-Income Persons Assurance of Compliance
1 ) The activity( ies) to be performed under this Agreement are subject
to the requirements of Section 3 of the HUD Act of 1968 , as
amended , 12 U .S.C . 1701u , Recipients, contractors and
subcontractors shall direct their efforts to provide , to the greatest
extent feasible , training and employment opportunities generated
from the expenditure of Section 3 covered assistance to Section 3
residents in the order of priority provided in 24 CFR,
Part 135.34(a)(2) .
2) The parties to this Agreement will comply with the provisions of said
Section 3 and the regulations issued pursuant thereto by the
Secretary of HUD set forth in 24 CFR, Part 135, and all applicable
rules and orders of the Department issued thereunder prior to the
execution of this Agreement. The parties to this Agreement certify
and agree that they are under no contractual or other disability
which would prevent them from complying with these requirements .
3) The Jurisdiction will include these Section 3 clauses in every
contract and subcontract for Work in connection with the
activity(ies) and will , at the direction of the Department, take
appropriate action pursuant to the contract or subcontract upon a
finding that the Jurisdiction or any contractor or subcontractor is in
violation of regulations issued by the Secretary of HUD , 24 CFR,
Part 135 and , will not let any contract unless the Jurisdiction or
contractor or subcontractor has first provided it with a preliminary
statement of ability to comply with the requirements of these
regulations.
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4) Compliance with the provisions of Section 3, the regulations set
forth in 24 CFR, Part 135, and all applicable rules and orders of the
Department issued thereunder prior to the execution of this
Agreement shall be a condition of the federal financial assistance
provided to the activity(ies) , binding upon the Jurisdiction , its
successors, and assigns . Failure to fulfill these requirements shall
subject the Jurisdiction , its contractors and subcontractors and its
successors, to such sanctions as are specified by 24 CFR, Part 135
and those sanctions specified by this Agreement.
D . Assurance of Compliance with Requirements Placed on Construction
Contracts of $10 , 000 or More
The Jurisdiction hereby agrees to place in every contract and subcontract
for construction exceeding $10,000 the Notice of Requirement for
Affirmative Action to ensure Equal Employment Opportunity (Executive
Order 11246) , the Standard Equal Employment Opportunity, and the
Construction Contract Specifications. The Jurisdiction furthermore agrees
to insert the appropriate Goals and Timetables issued by the U . S .
Department of Labor in such contracts and subcontracts.
26. Flood Disaster Protection
A. This Agreement is subject to the requirements of the Flood Disaster
Protection Act (FDPA) of 1973 (Public Law 93-234) . No portion of the
assistance provided under this Agreement is approved for acquisition or
construction purposes as defined under FDPA, Section 3 (a) of said Act,
for use in an area identified by the Secretary of HUD as having special
flood hazards which is located in a community not then in compliance with
the requirements for participation in the national flood insurance program
pursuant to FDPA, Section 102(d) of said Act.
B . The use of any assistance provided under this Agreement for such
acquisition or construction in such identified areas in communities then
participating in the national flood insurance program shall be subject to the
mandatory purchase of flood insurance requirements of FDPA, Section
102(a) of said Act.
C . Any contract or agreement for the sale, lease, or other transfer of land
acquired , cleared or improved with assistance provided under this
Agreement shall contain certain provisions . These provisions will apply if
such land is located in an area identified by the Secretary of HUD as
having special flood hazards and in which the sale of flood insurance has
been made available under the National Flood Insurance Act of 1968 , as
amended , 42 U .S. C. 4001 et seq .
D. These provisions shall obligate the transferee and its successors or
assigns to obtain and maintain , during the ownership of such land , such
flood insurance as required with respect to financial assistance for
acquisition or construction purposes under FDPA, Section 102(s) of the
Flood Disaster Protection Act of 1973 . Such provisions shall be required
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notwithstanding the fact that the construction on such land is not itself
funded with assistance provided under this Agreement.
27. Federal Labor Standards Provisions
The Jurisdiction shall cause or require to be inserted in full , in all such contracts
subject to such regulations, provisions meeting the requirements of.
A. Davis-Bacon Act (40 U .S . C . 3141 -3148) requires that workers receive no
less than the prevailing wages being paid for similar work in their locality.
Prevailing wages are computed by the Federal Department of Labor and
are issued in the form of federal wage decisions for each classification of
work. The law applies to most construction , alteration , or repair contracts
over $2,000 .
B. "Anti-Kickback Act of 1986" (41 U . S.C. 5148) prohibits any person from
(1 ) providing , attempting to provide , or offering to provide any kickback; (2)
soliciting , accepting , or attempting to accept any kickback; or (3) including
directly or indirectly, the amount of any kickback prohibited by clause (1 )
or (2) in the contract price charged by a subcontractor to a prime
contractor or a higher tier subcontractor or in the contract price charged by
a prime contractor to the United States.
C . Contract Work Hours and Safety Standards Act - CWHSSA (40 U .S .C .
3702) requires that workers receive "overtime" compensation at a rate of
one to one-half (1 -1 /2) times their regular hourly wage after they have
worked forty (40) hours in one week.
D . Title 29. Code of Federal Regulations CFR , Subtitle A. Parts I, 3 and 5)
are the regulations and procedures issued by the Secretary of Labor for
the administration and enforcement of the Davis-Bacon Act, as amended .
The Jurisdiction shall maintain documentation that demonstrates compliance with
hour and wage requirements of this part. Such documentation shall be made
available to the Department for review upon request.
284 Procurement
The Jurisdiction shall comply with the procurement provisions in 24 CFR, Part
85.36 : Administrative Requirements for Grants and Cooperative Agreements to
State, Local and Federally Recognized Indian Tribal Governments.
29. Non-Performance
The Department shall review the actual National Objective and/or Public Benefit
achievements of the Jurisdiction . In the event that the National Objective and/or
Public Benefit requirements are not met, the Department will require the
recapture of the entire PI, expended on that project/activity. Additional remedies
may include suspending the Jurisdiction's authority to use PI funds until the
Jurisdiction has developed capacity to ensure future PI funds will be used for
eligible activities that will meet a National Objective .
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30. Relocation, Displacement, and Acauisition
The provisions of the Uniform Relocation Act, as amended , 49 CFR , Part 24, and
Section 104(d) of the Housing and Community Development Act of 1974 shall be
followed where any acquisition of real property is carried out by the Jurisdiction
and assisted in whole or in part by funds allocated by CDBG .
31 . Uniform Administrative Requirements
The Jurisdiction shall comply with applicable Uniform Administrative
Requirements as described in 24 CFR, Section 570 . 502 , including cited Sections
of 24 CFR, Part 85,
32. Section 3
The Jurisdiction will comply with Section 3 of the Housing and Urban
Development Act of 1968 (12 U .S. C . 1701u) , and implementing Regulations at
24 CFR , Part 135 .
33. Affirmatively Furthering Fair Housing
The Jurisdiction will affirmatively further fair housing , which means that it will
conduct an analysis to identify impediments to fair housing choice within the
Jurisdiction , take appropriate actions to overcome the effects of any impediments
identified through that analysis , and maintain records reflecting the analysis and
actions in this regard .
34. General Contract Conditions
The following conditions apply to all activities, including set aside activities. The
Jurisdiction must meet the conditions within ninety (90) days of this Agreement's
execution . Failure to meet the following Special Conditions may result in
termination of this Agreement.
A. Environmental Compliance
The Jurisdiction shall have satisfied all National Environmental Policy Act
(NEPA) requirements and California Environmental Quality Act (CEQA)
requirements. CEQA shall be approved by the Jurisdiction . The level of
compliance varies by activity. NEPA review must be completed by the
Jurisdiction for each activity and approved in writing by Department staff
prior to incurring costs on the activity(ies) .
Be Acquisition/Relocation Compliance
The Jurisdiction must document its compliance with the Uniform
Relocation Act, Section 104(d) before release of funds by the Department.
The Jurisdiction must submit a specific relocation assistance plan for each
activity which may result in temporary or permanent displacement. For
projects where there will be temporary or permanent displacement, the
Jurisdiction must submit signed General Information Notices (GINs) from
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each tenant who was residing in the project at the time of Application
submittal . If the Jurisdiction believes that there will be no displacement as
a result of their activities , they must submit a letter explaining why no
displacement or relocation will occur, which will be subject to written
approval by the Department.
C. Site Control
The Jurisdiction shall demonstrate site control of the proposed project
property by submitting evidence of one or more of the following to the
Department:
1 ) Fee title ;
2) A leasehold interest on the project property with provisions that
enable the lessee to make improvements on and encumber the
property provided that the terms and conditions of any proposed
lease shall permit compliance with all Program requirements ;
3) An option to purchase or lease;
4) A disposition and development agreement with a public agency;
5) A land sale contract, or other enforceable agreement for the
acquisition of the property; or,
6) All easements and right-of--ways (required for completion of the
CDBG project) must be obtained .
D . Funding Commitments and Project Cost Estimates
All funding required for project completion must be documented and
committed . If all funding is not committed , the Department shall terminate
this Agreement. If the Jurisdiction has applied for other funding prior to the
execution of this Agreement, the Jurisdiction must notify the Department
as soon as that application is approved or denied . If the Jurisdiction must
apply for other funding after the execution date of this Agreement, the
Jurisdiction must apply at the earliest possible opportunity offered by the
other funding source(s) and notify the Department as soon as that
application is approved or denied .
A current third-party cost estimate must be provided by the engineer or
architect for the project.
E . Activity Administration Documentation
There are four methods of administering and/or completing RLA activities :
1 ) Use of in-house staff only;
2) Subrecipient agreement(s) with qualified non-profit(s) ;
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3) Consultants/contractors/others obtained through federal
procurement procedures; and ,
4) Any combination of the above methods.
The Jurisdiction must provide the following documentation demonstrating
that one or more of these methods were used for the GA of the RLA and
for all activities carried out under this Agreement.
1 ) Use of in-house staff only: If not previously provided in the
Application , submit staff resumes and duty statements that clearly
identify that Jurisdiction staff has capacity and experience to
complete administration of the proposed activities in the
Application .
2) Subrecipient agreement(s) with qualified non-grofit(s) : Sub-
recipients, and their respective agreements with the Jurisdiction
must adhere to all Program requirements. Submit the subrecipient
agreement that was executed between the non-profit and the
City of Ukiah (Submitting draft documents for review
prior to execution is recommended .) The scope of work in the
subrecipient agreement must match the description of activity in
this Agreement. Any parts of the activity description in this
Agreement not covered by the subrecipient agreement must have
separate procurement information . If the subrecipient is using
CDBG funds to hire other consultants or subrecipients to do part or
all of the Work then the procurement documentation or additional
subrecipient agreements must be provided to the Department for
review and approval .
3) Consultants: Submit procurement documentation that all third-party
consultants are procured in accordance with Federal Procurement
Procedures and the Grant Management Manual, as follows:
A copy of the document used to notify prospective consultants ,
such as a Request for Proposal or similar document.
A list of all bid respondents , showing respondents' contact
information and the dollar amount of each proposal.
A brief description of the process used to select the consultant/
contractor/other, including the rationale for the selection .
Additional information may be found in the Grant Management
Manual , Program Operators.
F . Compliance With All Loans and/or Grant Agreements
Pursuant to this Agreement, the Jurisdiction must comply with State and
Federal Laws and Regulations that pertain to matters applicable to the
Jurisdiction . Prior to disbursement of any funds under this Agreement, the
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Jurisdiction shall be in compliance with all loan and/or grant agreements to
which it is a party, which are administered by the Department.
G . Easements and Rights-of-Way
If required for the completion of a CDBG project, the Jurisdiction must
obtain all easements and rights-of-ways required for completion of the
CDBG project within twelve (12) months of execution of this Agreement .
Failure to obtain these may result in termination of this Agreement.
H . Section 504 Accessibility Requirements
1 ) Section 504 Regulations apply when CDBG funds are used on a
new construction housing or public facility project or when an
existing public facility or housing project with fifteen (15) or more
units is being purchased and/or "substantially" rehabilitated .
Qualified CDBG assisted housing projects are required to have a
certain percentage of the units designed for and accessible to
persons with mobility and sensory impairments .
2) For a federally assisted new construction housing project, Section
504 requires five percent (5%) of the dwelling units, or at least one
unit, whichever is greater, to meet Uniform Federal Accessibility
Standards or a standard that is equivalent or stricter, for persons
with mobility disabilities . An additional two percent (2%) of the
dwelling units , or at least one unit, whichever is greater, must be
accessible for persons with hearing or visual disabilities.
3) Under Section. 504, alterations are substantial (i .e . substantially
rehabilitated ) if they are undertaken to a housing project that has
15 or more units and the cost of the alterations is seventy-five
percent (75%) or more of the replacement cost of the completed
facility; and require that a minimum of five percent (5%) of the
dwelling units, or at least one unit, whichever is greater, shall be
made accessible to persons with mobility disabilities and an
additional two percent (2%) of the dwelling units, or at least one
unit, whichever is greater, shall be made accessible to persons with
hearing or visual disabilities .
4) The Jurisdiction shall provide documentation satisfactory to the
Department verifying that the required housing units or public
facility described in the project comply with the accessibility
standards . CDBG funds will not be released until the necessary
documentation is provided . All CDBG funded programs must, to
the greatest degree possible, be conducted in buildings which meet
Section 504 accessibility standards .
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I . Grantee's Data Universal Numbering System (DUNS)
The Jurisdiction shall provide the Department with a DUNS number for
any contractor or subcontractor prior to release of any funds under this
Agreement.
35. Community Development Activity Conditions
A. Homeownership Assistance
If the Work to be performed under this Agreement involves
Homeownership- Assistance, the following additional special conditions
apply:
1 ) Program Guidelines: The Jurisdiction must submit a copy of its
Homeownership Assistance Program Guidelines and its PI Re-Use
Plan to the Department for review and approval within ninety (90)
days of the execution date of this Agreement.
2) If the Jurisdiction proposed to assist homebuyers to purchase
newly constructed units in its CDBG application under the
Homeownership Assistance activity, the following requirements
must be met:
a) The units must have been available for sale to the general
public;
b) Development of the new subdivision must not be dependent
upon the funding of the homebuyer loan ;
c) CDBG funds shall not be used for construction ; and ,
d) Homeownership Assistance loans will not be approved prior
to the foundation of the housing being in place .
B . Housing Rehabilitation
If the Work to be performed under this Agreement involves Housing
Rehabilitation , the following additional special conditions apply:
1 ) Program Guidelines: The Jurisdiction must submit a copy of its
Housing Rehabilitation Program Guidelines and its PI Re-Use Plan
to the Department for review and approval.
2) Affordable Rent: If the Jurisdiction 's Housing Rehabilitation
Program provides for rehabilitating rental properties, the
Jurisdiction must submit to the Department its provisions for
assuring affordable rent for the LMI occupants. Jurisdiction may
include this information as part of the Housing Rehabilitation
Program Guidelines.
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36. Economic Development Activity-Specific Conditions
A. Restrictions on CDBG-Assisted Public Property
CDBG funds can be used by the Jurisdiction to purchase or rehabilitate
public property. The change of use of real property provisions contained
in 24 CFR 570.489(i) apply to real property within the unit of general local
government's control (including activities undertaken by subrecipients) ,
which was acquired or improved in whole or in part using CDBG funds in
excess of the threshold for small purchase procurement (currently
$100,000) . The restrictions shall apply from the date CDBG funds are first
spent for the property until five (5) years after completion of the project.
See the Federal Regulations for the full text of this regulation . The
Jurisdiction must provide documentation of proper restriction on assisted
property.
B. Business Assistance Activity
1 ) Jurisdictions implementing Business Assistance (BA) Loans, shall
submit program guidelines that ensure compliance with CDBG
underwriting requirements as described in 24 CFR 570, Appendix
A, "Guidelines and Objectives for Evaluating Project Costs and
Financial Requirements" and with public benefit requirements
contained in 24 CFR 5704482(f) .
2) Jurisdictions implementing a BA loan shall provide a written
Employment Agreement required to be executed between the
Jurisdiction and the business owner [requirements of the
Employment Agreement are described in 24 CFR 570.506 (b) , (5) ,
and (6)]. The written Employment Agreement must include a
commitment by the business that the jobs are to be created or
retained by the termination date of this Agreement and that at least
fifty-one percent (51 %) of all jobs created or retained (on a FTE
basis) will be held by LMI persons. The Employment Agreement
shall specify that, prior to receiving assistance, the business shall
agree to:
a) Provide a listing , by job title, of the permanent jobs projected
to be created ;
b) Identify which jobs, if any, are part-time and the annual
hours of work for each position ;
c) identify which jobs are projected to be filled by LMI ; and ,
d) Provide periodic reporting (semi-annual) not limited to: listing
jobs, by job title , of all the permanent jobs actually filled , and
which of those jobs are held by members of the LMI .
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C . Microenterprise Assistance Activities
1 ) Jurisdictions implementing a Microenterprise Assistance activity for
technical assistance and/or microenterprise loans, shall submit
program guidelines that ensure compliance with CDBG
requirements. Specifically, guidelines must ensure that all
beneficiaries of the program are eligible micro enterprises, per HUD
definitions. A microenterprise must:
a) Have all owners of the business documented as meeting
HUD family income eligibility standards ; and ,
b) Have documentation that the business's owners and
employees are five (5) or fewer in number.
2) When implementing a Microenterprise Program, the program
guidelines shall include the proposed benefits, eligible activities and
ongoing evaluation of program services. The guidelines will include
a Beneficiary Tracking Plan , which defines the goals; identifies the
roles and responsibilities of the service providers; identifies the
market and focuses the outreach ; defines the screening and
referral process; and , tracks the beneficiaries through the
program's level of service. The Beneficiary Tracking Plan shall also
describe the roles and responsibilities of the Jurisdiction and/or
program operator for meeting the reporting requirements of the
State CDBG Program .
3) When implementing a Microenterprise Program that is part of an
integrally-related component of a larger project where non-LMI
persons will be extended training and supportive services, shall
submit guidelines including the methodology describing how CDBG
funds will only be used towards the assistance of LMI to LMI
persons under the Jurisdiction 's activity.
4) Jurisdictions implementing a Microenterprise activity for loans to
microenterprises made with Grant funds or PI funds, shall submit
guidelines that ensure compliance with CDBG underwriting
requirements as described in 24 CFR, Part 570, Appendix A,
"Guidelines and Objectives for Evaluating Project Costs and
Financial Requirements ."
5) If under this Agreement, a Microenterprise Fagade Improvement
activity is being implemented , the Jurisdiction shall submit program
guidelines that ensure compliance with CDBG National Objective
requirements, as described in 24 CFR 570, Appendix A,
"Guidelines and Objectives for Evaluating Project Costs and
Financial Requirements."
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D. Required Agreements for Assisted Businesses
The Jurisdiction shall execute a written agreement between the
Jurisdiction and the business receiving CDBG funds (loans or grants)
under this Agreement to ensure compliance with CDBG State and federal
regulations. The written agreement shall contain language to ensure each
business complies with the terms of this Agreement, Exhibit A, as well as
each of the criteria as set forth in 24 CFR 570 . 506 (b)(4) and (c) .
1 } Each agreement between the Jurisdiction and the business(es)
shall be submitted to the Department for review and written
approval, prior to execution by the business and
City of Ukiah
2) Each agreement shall require the business to report employee
information periodically (semi-annual) to the Jurisdiction . The report
shall list each job position by job title and number of annual hours
worked and LMI status. The report shall list all the permanent jobs
actually created or retained , and identify which of those job
positions are held by members of the LMI . Additionally, the report
shall include the demographics of job holders (ethnicity/race ,
disability, status, gender, and head of household status).
3) Each agreement shall require the business(es) submit a Data
Universal Numbering System (DUNS) number and be verified as
not being on the current federal debarred list, prior to receiving any
CDBG financial assistance. The agreement shall require proof of
proper insurance for secured collateral and protecting the
Jurisdiction . The agreement shall reference this Agreement
between the Department and the Jurisdiction . The agreement shall
contain all other special conditions as directed by the Department
or local loan committee. The agreement shall include but is not
limited to the following conditions:
a) Maintaining a specific annual debt service level ; and ,
b) Requiring a quarterly review of the businesses financial
statements with the owner and accounting staff.
37. Community and Economic Development Planning Activities
A. Non-Implementation Activity
In some cases, the Department may allow a Jurisdiction to first complete a
Household Income Survey and/or a Market Study in order to document
low-income benefit for the proposed study. In such cases, the Jurisdiction
must conduct the survey according to . CDBG standards and submit the
survey for review and written approval by the Department, prior to initiating
any further study activities . All Non-Implementing/Planning Activities
pursuant to this Agreement must be funded with PI General Administration
(PI GA) .
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B . Implementation Activity
Implementation Activities are not permitted under this Agreement using PI
GA funds.
Certified Approving Resolution Is Attached
I certify that the foregoing Is true and correct, and
will follow all requirements of this agreement. I understand that my certiricadon
also acknowledges that serous compliance issue with the above requirements
could result in the State suspending City of Ukiah authority to
expend PI or may require City of Ukiah to return unused PI to
the State until the City of Ukiah clears the serious compliance
Issues.
Signature of Authorized Representative Date Signed
Name and Title of Authorized Representative
Signature of CDBG Section Chief Date Signed
Name of CDBG Section Chief
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ATTACHMENT_
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City of Ukiah will conduct a public hearing in their
chambers at 300 Seminary Avenue , Ukiah , CA 95482 on Wednesday, December 5 ,
2012 at 6 : 15 p . m . , or as soon thereafter as can be heard , to solicit input and discuss the
following item concerning the administration of the Community Development Block
Grant (CDBG) Program :
Consideration of Resolution to approve revised City of Ukiah Community Development
Block Grant (CDBG) Program Income Reuse Plan , to be in compliance with existing
CDBG Program regulations .
The purpose of the public hearing will be to give citizens an opportunity to make their
comments known . If you are unable to attend the public hearing , you may direct written
comments to the City of Ukiah , Attn : Linda Brown , City Clerk , 300 Seminary Avenue ,
Ukiah , CA 954822 by Fax at (707) 463-6204 , or you may telephone at (707) 463-6213 .
In addition , a public information file is available for review at the above address between
the hours of 8 : 00 a . m . and 5 : 00 p . m . Mondays through Friday .
If you plan on attending the public hearing and need a special accommodation because
of a sensory or mobility impairment/disability, or have a need for an interpreter, please
call Linda Brown at the City of Ukiah at (707) 463-6213 to arrange for those
accommodations to be made .
All interested parties are invited to attend and be heard at this time . Additional
information is available at the City Clerk' s Office , 300 Seminary Avenue , Ukiah CA or by
calling (707) 463-6213 .
City of Ukiah promotes fair housing and makes all programs available to low and
moderate income families regardless of age , race , color, religion , sex, national origin ,
sexual preference , marital status or handicap .
s/Linda Brown
City Clerk
Publication Date : November 21 , 2012
Attachment #3
RESOLUTION NO . 2012 =
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG ) PROGRAM INCOME REUSE
PLAN .
WHEREAS , the City of Ukiah has received Community Development Block Grant
funding ; and
WHEREAS , the Community Development Block Grant Program Income Reuse Plan
is a requirement of said funding ; and
WHEREAS , the notice for a public hearing was duly published on November 21 ,
2012 in the Ukiah Daily Journal ; and
WHEREAS , a Public Hearing was held pursuant to federal Citizen Participation
requirements before the City Council on December 5 , 2012 , to receive public comment and
consider the City of Ukiah 's Community Development Block Grant Program Income Reuse
Plan ;
NOW, THEREFORE , BE IT RESOLVED as follows :
1 . The City of Ukiah has reviewed and herby approves the Community
Development Block Grant Program Income Reuse Plan attached hereto as Exhibit A.
2 . The City Manager or designee is hereby authorized and directed to act on the
City's behalf in all matters pertaining to the CDBG Program Income Reuse Plan .
3 . The Assistant City Manager is hereby authorized to sign all necessary reports as
required by this plan to be submitted to the State of California , Department of Housing and
Community Development .
THE FOREGOING RESOLUTION WAS ADOPTED at a regular meeting of the
Ukiah City Council held on the 5th day of December 2012 , by the following roll call vote .
AYES :
NOES :
ABSENT:
ABSTAIN :
Mary Anne Landis , Mayor
ATTEST:
Linda Brown , City Clerk
EXHIBIT A
The City of Ukiah 's Community Development Block Grant
Program Income Reuse Plan
[Attached behind this page]
ITEM NO.: 12a
PTR MEETING DATE: December 5, 2012
AGENDA SUMMARY REPORT
SUBJECT: BUILDING DIVISION CHECK-IN AND STATUS REPORT
SUMMARY: The purpose of this agenda item is to report recent activities and changes in the Building
Division that have improved customer service. These include conducting a customer survey, focusing on
maintaining building permit review times, establishing a Rapid Review over-the-counter plan-check and
building permit issuance program, deploying a new dedicated building/planning permit cashier, and
continuing with cross-training.
Customer Service Survey
We sent Customer Service Surveys to 64 of our frequent customers (contractors, architects, engineers,
etc) seeking feedback on the services we provide. 20 surveys were returned and the responses to
questions were compiled into a summary sheet (Attachment 1). Those that responded felt they have
been served in a timely way and that staff was knowledgeable, professional, friendly, and good at
identifying alternative solutions to problems. Overall, 13 of the respondents felt the service they received
was Great and 6 felt it was Good. No respondents felt the service was Fair or Poor.
In response to the question "What can the City do to improve Building Permit services?" we received the
following comments:
1. Continue to use common sense on projects that have some "grey areas"
2. Quick check plan review (like the County has) would be great.
3. Pay for permits at permit counter instead of utility line.
4. Keep existing staff, cross train...as there is a big drop-off in service if certain individuals are not
there.
5. They (staff) currently fill the needs I have.
6. Open 40 hours per week.
7. Continue to expedite permits and make permit and other costs known to applicants at beginning of
process.
8. Greatly expand the over-the-counter permit issuing when all requirements are met:
9. Update planning regulations, eliminate contradictions and ambiguous language, provide
mechanisms for good projects that don't strictly meet rigid regulations (applies to Planning Division).
10. Timely review& permit process is important.
11.As long as Katrina Ballard is working the countertop, things run smoothly when she is not there, it
is another story.
Some of the recent changes we've made are addressing these problems, and we are currently
discussing ways to address some of the other suggestions.
(Continued on page 2)
Recommended Action(s): Receive report
Alternative Council Option(s): N/A
Citizens advised: N/A
Requested by: Charley Stump, Director of Planning and Community Development
Prepared by: Charley Stump, Director of Planning and Community Development
Coordinated with: Jane Chambers, City Manager and David Willoughby, Building Official
Attachments: 1)Survey Results
Approved:
J�o Chambers, City Manager
Building Permit Review Times
We have continued to monitor the internal timeframe for the first review of building permit applications .
Our established timeframes are 15 days for commercial projects and 10 days for residential projects . The
following is a listing of the quarterly statistics for 2011 -2012 , as well as for the first quarter of 2012-2013 :
2011 -2012
1St Quarter: 113 plan checks - 89 . 4 % reviewed on time
2nd Quarter: 54 plan checks — 89% reviewed on time
3 d Quarter: 83 plan checks — 95 . 8% reviewed on time
4t" Quarter: 103 plan checks — 75% reviewed on time
Annual Average : 87 . 3% reviewed on time
2012-2013
1St Quarter: 103 plan checks — 88 . 4% reviewed on time
Our goal is to review 100 % on time all the time . Staff reductions have challenged this goal , but with the
advent of the Rapid Review plan check program (see below) , we hope to see a decrease in late reviews .
Additionally , the Building Permit Review Committee meets monthly to discuss issues and identify
possible solutions .
Rapid Review
On November 28 , 2012 , the Building Division began its Wednesday afternoon Rapid Review over-the-
counter building permit plan -check service . The service is intended for small projects such as
commercial tenant improvements without structural changes , residential additions , residential remodels ,
signs without structural review, and residential accessory structures . The goal is to perform the plan-
check ( Building Official , Senior Civil Engineer, Planners , Fire Marshal) and issue the permit within '/2 hour
of submittal . Large projects involving structural engineering are not eligible , and the service is predicated
on applicants submitting complete and adequate plans .
A verbal status report on the service will be provided at the December 5 , 2012 meeting .
New Building Permit Payment/Cashier Station
Currently , building and planning permit applicants submit their applications at the planning and building
counter and then pay the required fees to the utility billing cashier. While they are given priority for
making payments , they sometimes go to the end of the utility payment waiting line , because " cutting " in
line can be awkward . Consequently , an applicant may spend considerable time working with the
Development Permit Coordinator or Planners to get an application filed , only to have to wait in line to pay
the associated fees .
To remedy this , the Finance Department Customer Service Representative who manages the business
license program will be opening another cashier station to directly serve building and planning permit
customers . This will reduce the amount of time a permit applicant spends filing and paying for the
application .
Continued Cross-Training
We continue to cross-train the planning and building functions as much as possible . In the rare case
where the Building Official and Development Permit Coordinator are both out of the office , the Associate
Planner and Administrative Secretary are now able to take in and issue simple over-the-counter building
permits such as reroofs , HVAC replacement, etc . This has increased our ability to serve building permit
customers even when key Building Division staff are not present.
Staff welcomes all ideas and suggestions about how to continue improving service to our building permit
customers .
2
Ci CiFah Attachm-nt
Department of Planning and Community Development
BUILDING DIVISION
Building Permit Customer Service Survey
Question Yes No Comments
1� Very friendly staff:
19 0 2. Always upon arrival was acknowledged if no staff was
When you visited the building permit present...first person to see me helps or gets help.
counter in the past two years,were you 3. Ala s or at least acknowledged while I wait.
served in a timely way? 4. As a C-10 contractor, my ermits have tilwa s been
issued on the
5. Katrina is very friendly and helpful.
1. Also helpful
Over the past two years, have the City 19 0__ 2. AlWays
staff members been professional and
friendly?
1. Very) If ever an issue arises, they will find the
18 0 answers.
Is the current City staff knowledgeable? 2. David and Katrina are very helpful.
1. I have had custromers claim that staff did not review
17 0 how involved the process is.
Does the current City staff explain the 2. If Katrina is still there,then Yes.
building permit review process well?
1. Commercially, it can be very confusing with all the
14 0 Agency's involved; i.e. air quality, etc. A template of
If the laws and regulations don't allow you process or chart would be nice.
to do what you want,does the current 2. Never had to deal with this issue
City staff help you find acceptable
alternatives?
Question Great Good Fair Poor Comments
1: Building Inspector is very
How would you rate the overall 13 6 0 Q accommodating to me, but I've heard
service you have typically ("hear say") other contractors complain
received at the building permit about being stickler/no options.
counter over the past two 2. We generally are -served by Katrina
years? Ballard and she is wonderful at her job.
3: Permits have taken longer now due to
staff cuts, but it's acceptable:
4: My only complaint is back-checking for
unfinaled permits — some over 20 years
old, and making them the responsibility of
current contractor pulling unrelated
permits.
5 Very courteous and helpful.
Question
What can the City staff do to improve Building Permit services?
1. Continue to use common sense on projects that have some"grey areas"
2. Quick check plan review(like the County has)would be great.
I Pay for permits at permit counter instead of utility line.
. Keep existing staff,cross train...as there is a big drop-off in service if certain individuals are not there.
5. They currently fill the needs I have.
& Open 40 hours per week.
T Continue to expedite permits and make permit and other casts known to applicants at beginning of process. '
. Greatly expand the over-the-counter permit issuing when all requirements are met.
9. As long as Katrina Ballard is working the countertop,things run smooth-when she is not there, it is another story.
10. Update planning regulations, eliminate contradictions and ambiguous language, provide mechanisms for good projects
that don't strictly meet rigid regulations:
11. Timely review&permit process is important,
Name (optional) Email Address Phone Number
ITEM NO. 12b
ti December Stn, 2012
MEETING DATE.
AGENDA SUMMARY REPORT
SUBJECT: ALTERNATIVE AMBULANCE SERVICE ARRANGEMENTS
Summary: At the October 31St, 2012 City Council workshop, staff presented an Ambulance Services
review, and one of the staff recommendations was that the City no longer provide ambulance services.
A number of questions were raised as a result of the workshop presentation, including how ambulances
services would be provided to the Ukiah community, if the Ukiah Fire Department stopped providing
ambulance services:
Coastal Valley EMS provides regulatory oversight of Ambulance services for both Sonoma and Mendocino
County, including the City of Ukiah. If the City of Ukiah stops providing ambulance services, the
responsibility for licensing, coordinating, overseeing and regulating ambulance services to the City of Ukiah
would be conducted by Coastal Valley EMS.
Coastal Valley EMS will be providing the City Council with a brief presentation of their organization,
responsibilities, and the level of ambulance services the City could expect from private ambulance
providers.
Discussion:Within this year's fiscal year budget, the City Council authorized a reduction to the firefighting
staff from 15 firefighters to 12 firefighters.
Since approval of the budget, the department has experienced two vacancies. One vacancy was
established in July, and the second vacancy was established at the end of September. Both vacancies
occurred when firefighters left for employment in other jurisdictions. These vacancies leave the department
with 10 total firefighters.
Continued on page 2
Recommended Action(s): 1. Authorize staff to provide Coast Valley EMS with a 60 day notice that the
City of Ukiah desires to stop providing "Primary 911 ALS Ambulance Services". This recommendation
includes the intention of the City to continue ALS Paramedic capabilities on Fire Engines. Staff
additionally recommends the retention of one ambulance for the near future for major crisis or critical
incident situations.
Alternative Council Option(s): Provide staff with alternative directions
Citizens advised:
Requested by: Chris Dewey, Director of Public Safety
Prepared by: Chris Dewey, Director of Public Safety
Coordinated with: Jane Chambers, City Manager
Attachments: 1. Previous Steps 2. Council Report and Ambulance Workshop Presentation
3. Current and Proposed Fire Response Zone Maps 4. Agenda Summary Report
for 10-31-2012 5. Ambulance Workshop Presentation of 10-31-2012
Approved:
J n Chambers, City Manager
Continued : Ambulance Services Arrangements
In addition , one firefighter is on an extended work related injury leave , which leaves an available pool of
nine firefighters available for duty coverage .
In order to provide the community with both fire protection and ambulance services , four on-duty personnel
are required each day.
With the reductions in available personnel from vacancies and a work related injury , overtime expenses
have increased significantly .
After the first three months of this fiscal year, (July , August and September) the fire and ambulance
overtime budget and part-time assistance budgets have been completely expended . By continuing to utilize
overtime to help meet staffing needs , the department will be significantly over budget in staffing costs .
At the October 31St, Ambulance workshop , staff presented a number of factors which significantly impact the
City's ability to provide the ambulance service in a fiscally responsible manner. ( Please see attached
October 31St Ambulance Services presentation ) .
Other ambulance related factors which would impact the City's ability to provide ambulance services in a
fiscally responsible manner include ;
1 . Ukiah Ambulance's , (a private provider) recent request to be added to the 911 rotation for calls
within the City of Ukiah .
2 . Potential for other private ambulance providers to request to be added to the 911 rotation for calls
within the City of Ukiah .
3 . Future consideration of a county-wide Exclusive Operating Area ( EOA) .
4 . Historical high volume of workers compensation injuries related to the ambulance service .
5 . The ambulance enterprise funds historical loss between revenue and expenses .
6 . And , the stated desire of working towards a City of Ukiah Fire Department and Ukiah Valley Fire
District consolidation in the future , without differing service models .
Recommendations :
Staff recommends that Council authorize staff to provide Coast Valley EMS with a 60 day notice that the
City of Ukiah desires to stop providing " Primary 911 ALS Ambulance Services" .
This recommendation includes the intention of the City to continue AILS Paramedic capabilities on Fire
Engines .
Staff additionally recommends the retention of one ambulance for the near future for major crisis or critical
incident situations .
2
Continued : Ambulance Services Arrangements
Fiscal Impact:
The report as presented contains a number of significant financial impacts for the City of Ukiah to consider,
and provide staff further direction .
Budgeted FY 12/13 F-1 New Appropriation Not Applicable F-1 Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl . Appropriation Requested
3
Attachment 1
1 . Ambulance Billing Fees : The City Council expressed its interest in updating the Ambulance fee
schedule . A study was completed , and a proposed new fee schedule was presented and approved , at
the January 4 , 2012 Council Meeting . The newly adopted fee schedule will be updated annually .
2. Continued Exploration of Budgetary Savings : The City Council directed that the Public Safety Ad
Hoc Committee (Council members Baldwin and Thomas) continue their examination of the options
presented and of other service delivery models in neighboring cities within our region .
30 "Analysis of Alternative Fire Service Arrangements " City Council Workshop : This workshop was
provided to the City Council on February 15th , 2012 . This presentation included a report on fire service
overlay/annexation issues , joint powers agreements and contractual service options that are available ,
and the impacts of these options .
4. "Ambulance Services Study" City Council Workshop : This workshop was provided to the City
Council on March 21St, 2012 . This presentation included a report on ambulance services , typical staffing
and service models for fire departments within our region , ambulance finances and impacts to the City
General Fund , future predicted financial loss of ambulance revenue , and possible next steps for the
Council to consider.
58 UFD / UVFD Cooperative Agreement Workshop : This workshop was provided to the City Council on
May 2"d , 2012 . At this workshop staff continued the fiscal discussion of the department's ambulance
program and explored the concept of separating the Ambulance and Fire budgets . If the department's
ambulance program was discontinued , staff explored alternative partnership models to augment fire
staffing with the Ukiah Valley Fire District, and contracting for partial "Amador" services with CALFIRE .
Based on this discussion , the City Council authorized staff to enter into a cooperative agreement
proposal with the Ukiah Valley Fire District , which included concepts such as ; Utilization of an Amador
Agreement , Jurisdictional Boundary Drops , Sharing Fire Inspection and Mechanic Services , and
exploring sharing other related services with the UVFD including Fire Chief Services .
6 . City Budget Workshops : Within the FY 2012- 13 City Budget, the City Council authorized separating
the Fire Services and Ambulance Services into two budgets. Additionally , funding for a regional
"Amador" staffing plan with CALFIRE was included within the budget , and a reduction of 3 personnel ,
from 15 firefighters to 12 firefighters was approved .
7 . UFD / UVFD / HFD Sharing of Chief Services , Stipend Program and Dispatch Services Research :
At the August 1St, 2012 City Council Meeting , the City Council approved the hiring of a joint Fire Chief.
Chief Bartlett, who now is the Chief for Hopland Fire , Ukiah Valley Fire District and the Ukiah Fire
Department, became the Chief of all three departments effective August 15th , 2012 . Along with hiring a
joint Fire Chief, the City Council approved the research of volunteer stipend program as an alternative to
contracting for "Amador" staffing services from CALFIRE , and to researching and obtaining costs to
consolidate fire dispatching services .
80 UFD / UVFD Jurisdictional Boundary Drop, Establishment of 3 & 3 Staffing and Volunteer Stipend
Program : At the October 3rd , 2012 City Council meeting , the City Council approved the concept of
dropping the jurisdictional boundaries of the City Fire Department. Rather than staffing a fire engine
within the City limits with 2 personnel , the Council approved partnering our work force with the UVFD
workforce , and establishing a 3 person fire engine concept. One engine will be located just north of the
City and one engine located just south of the City . Both engines would respond to calls for service in
both the District and City limits . The third staff member would be provided through a volunteer stipend
program .
4
Attachment 1 — Continued
9 . UFD Contract for Dispatching Services : At the October 17th , City Council Meeting the City Council
authorized the department to enter into a contract with CALFIRE for dispatching services . This contract
will allow the City and the District Fire Departments to operate on a single communications channel .
Combining dispatching service was essential to the command and control of operations involving both
departments , and to drop the jurisdictional boundaries of the departments .
10 . October 31St, 2012 Ambulance Services Workshop : At the October 31St, 2012 City Council workshop ,
staff presented an Ambulance Services Presentation . Included in the presentation was the historical
economical loss of the program because of diminishing revenues , and the increased expenses and
personnel costs associated with a smaller work force .
5
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ATTACHMENT_
ITEM NO . : 2a
MEETING DATE : October 31St , 2012
C=ity of 4.Ikiah
AGENDA SUMMARY REPORT
SUBJECT : COUNCIL WORKSHOP : ALTERNATIVE AMBULANCE SERVICE ARRANGEMENTS
Background :
At the November 16th , 2011 City Council meeting , staff presented the " Ukiah Fire Department Overview
and Service Delivery Options Report" . The purpose of the report was to provide the City Council with a
series of options to study and discuss , with regard to the delivery of Fire , Advanced Life Support (ALS) ,
and Ambulance services .
The discussion of service delivery options for these services is necessary because of the continuing
structural imbalance between revenues and expenditures in the City' s General Fund , from which Fire ,
ALS , and Ambulance services are funded . The study is in keeping with the City Council 's overall
examination of options to assure the sustainability of all services ( Police , Fire , Parks , Recreation ,
Community Development , Public Works , and General Government) , funded by the City' s General Fund .
Options presented to the City Council on November 16 , 2011 , were based on two key principles :
1 . All options under consideration provide an equivalent level of Fire , ALS , and Ambulance services to
that currently delivered to Ukiah citizens .
2. The City Council is engaged in setting strategic budget priorities for use of limited General Fund
resources . Determining how much of the City' s General Fund resources will be devoted to Fire ,
ALS , and Ambulance services is part of that strategic process .
A series of steps have been taken over the course of the year since the November 2011 presentation .
These steps are outlined in Attachment # 1 .
Continued on page 2
Recommended Action (s ) : Workshop to assist in exploring possible models for Fire / Ambulance
services in the future .
Alternative Council Option (s ) : N/A
Citizens advised :
Requested by : Chris Dewey , Director of Public Safety
Prepared by : Chris Dewey , Director of Public Safety
Coordinated with : Jane Chambers , City Manager and David Rapport , City Attorney
Attachments : 1 . Previous Steps 2 . Ambulance Workshop Presentation 10-31 -2012
Approved :
Jane Chambers , City Manager
Continued : Ambulance Services Workshop 10-31 -2012
Discussion :
Within this year's fiscal year budget , the City Council authorized a reduction to the firefighting staff from 15
firefighters to 12 firefighters .
Since approval of the budget , the department has experienced two vacancies . One vacancy was
established in July , and the second vacancy was established at the end of September. Both vacancies
occurred when firefighters left for employment in other jurisdictions . These vacancies leave the department
with 10 total firefighters .
In addition , one firefighter is on an extended work related injury leave , which leaves an available pool of
nine firefighters available for duty coverage .
In order to provide the community fire protection and ambulance services , four on-duty personnel are
required each day .
With the reductions in available personnel from vacancies and a work related injury , overtime expenses
have increased significantly .
After the first three months of this fiscal year, (July , August and September) the fire and ambulance
overtime budget and part-time assistance budgets have been completely expended .
If the department continues utilizing overtime to help meet staffing needs , it is estimated that the department
could be over budget by as much as $ 193 , 000 dollars .
To continue the study of the Fire Department and the services it provides , staff has prepared the attached
presentation , "Ambulance Services Workshop 10-31 -2012".
The presentation includes a report on ambulance services , ambulance finances , and possible next steps for
the City of Ukiah to consider.
Recommendations :
1 . Staff will present the report presentation and will be available to answer Council questions .
Fiscal Impact:
The report as presented contains a number of significant financial impacts for the City of Ukiah to consider,
and provide staff further direction .
F-1 Budgeted FY 12/ 13 New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and M Account Number Addtl . Appropriation Requested
2
Attachment 1
1 . Ambulance Billing Fees : The City Council expressed its interest in updating the Ambulance fee
schedule . A study was completed , and a proposed new fee schedule was presented and approved , at
the January 4 , 2012 Council Meeting . The newly adopted fee schedule will be updated annually .
2. Continued Exploration of Budgetary Savings : The City Council directed that the Public Safety Ad
Hoc Committee (Council members Baldwin and Thomas) continue their examination of the options
presented and of other service delivery models in neighboring cities within our region .
3 . "Analysis of Alternative Fire Service Arrangements " City Council Workshop : This workshop was
provided to the City Council on February 15th , 2012 . This presentation included a report on fire service
overlay/annexation issues , joint powers agreements and contractual service options that are available ,
and the impacts of these options .
4. "Ambulance Services Study" City Council Workshop : This workshop was provided to the City
Council on March 21St, 2012 . This presentation included a report on ambulance services , typical staffing
and service models for fire departments within our region , ambulance finances and impacts to the City
General Fund , future predicted financial loss of ambulance revenue , and possible next steps for the
Council to consider.
5 . UFD / UVFD Cooperative Agreement Workshop : This workshop was provided to the City Council on
May 2nd , 2012 . At this workshop staff continued the fiscal discussion of the department' s ambulance
program and explored the concept of separating the Ambulance and Fire budgets . If the department's
ambulance program was discontinued , staff explored alternative partnership models to augment fire
staffing with the Ukiah Valley Fire District , and contracting for partial "Amador" services with CALFIRE .
Based on this discussion , the City Council authorized staff to enter into a cooperative agreement
proposal with the Ukiah Valley Fire District , which included concepts such as ; Utilization of an Amador
Agreement , Jurisdictional Boundary Drops , Sharing Fire Inspection and Mechanic Services , and
exploring sharing other related services with the UVFD including Fire Chief Services .
60 City Budget Workshops : Within the FY 2012- 13 City Budget , the City Council authorized separating
the Fire Services and Ambulance Services into two budgets . Additionally , funding for a regional
"Amador" staffing plan with CALFIRE was included within the budget , and a reduction of 3 personnel ,
from 15 firefighters to 12 firefighters was approved .
7 . UFD / UVFD / HFD Sharing of Chief Services, Stipend Program and Dispatch Services Research :
At the August 1St, 2012 City Council Meeting , the City Council approved the hiring of a joint Fire Chief.
Chief Bartlett, who now is the Chief for Hopland Fire , Ukiah Valley Fire District and the Ukiah Fire
Department , became the Chief of all three departments effective August 15th , 2012 . Along with hiring a
joint Fire Chief, the City Council approved the research of volunteer stipend program as an alternative to
contracting for "Amador" staffing services from CALFIRE , and to researching and obtaining costs to
consolidate fire dispatching services .
8 . UFD / UVFD Jurisdictional Boundary Drop, Establishment of 3 & 3 Staffing and Volunteer Stipend
Program : At the October 3rd , 2012 City Council meeting , the City Council approved the concept of
dropping the jurisdictional boundaries of the City Fire Department. Rather than staffing a fire engine
within the City limits with 2 personnel , the Council approved partnering our work force with the UVFD
workforce , and establishing a 3 person fire engine concept . One engine will be located just north of the
City and one engine located just south of the City . Both engines would respond to calls for service in
both the District and City limits . The third staff member would be provided through a volunteer stipend
program .
3
9 . UFD Contract for Dispatching Services : At the October 17`" , City Council Meeting the City Council
authorized the department to enter into a contract with CALFIRE for dispatching services . This contract
will allow the City and the District Fire Departments to operate on a single communications channel .
Combining dispatching service was essential to the command and control of operations involving both
departments , and to drop the jurisdictional boundaries of the departments .
4
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Jam ITEM NO.: 13a
MEETING DATE: December 5, 2012
city of-z-ikjoh
AGENDA SUMMARY REPORT
SUBJECT: APPOINTMENT OF NEW MAYOR AND VICE MAYOR
Background:
Mayor and Vice Mayor Appointment. The City Council in December 2006 established a seniority-based
rotation appointment of the Mayor and Vice Mayor. September 2011 the Mayoral Rotation and Seating
Arrangement for Council was updated, and a Resolution outlining the changes was adopted November 2,
2011.
The naming of the Mayor and Vice Mayor traditionally takes place annually at the first regular December
meeting, with installation and changing of the guard at the second regular December meeting.
Councilmember Landis was appointed in December 2011 as Mayor, and Councilmember Crane was
appointed Vice Mayor.
CITY COUNCIL First Term
Elected Elected 'Expires Mayor
Mary Anne Landis 01/2009* 11/2010 11/2014 2012
Mari Rodin 12/2002* 11/2004 11/2012 2011
Benj Thomas 11/2006 11/2006 11/2014 2010
Phil Baldwin 11/1998 11/2006 11/2014 2009
Douglas Crane 11/2004 11/2004 11/2012 2008
*appointed to fill an unexpired term
Discussion:
The updated Mayoral Rotation and Seating arrangement in 2011 provides for the rotation of Vice Mayor
Crane to Mayor, and Councilmember Phil Baldwin to Vice Mayor. (See attached Resolution 2011-44.)
.fiscal Impact:
Budgeted FY 11/12 F-1 New Appropriation Not Applicable Budget Amendment Required
Recommended Action(s): 1. Nominate and establish the positions of Mayor and Vice Mayor for 2013
for seating after the preliminaries at the December 19 Regular Council Meeting.
Alternative Council Option(s):
Citizens advised:
Requested by:
Prepared by: Linda Brown, City Clerk
Coordinated with: Jane Chambers, City Manager
Attachments: Resolution 2011-44
Approved:
J&Chambers, City Manager
i
RESOLUTION NO. 2011 =44
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
j
AMENDING RULES GOVERNING COUNCIL MEETINGS j
i
WHEREAS ,
1 . The City Council has adopted by resolution Procedures of Conduct for City Council
Meetings , last revised on July 20 , 2005 (" Procedures") ; and
2 . The City Council has determined to revise the rules governing the Mayoral Rotation and
Seating Arrangement for Council .
NOW, THEREFORE, BE IT RESOLVED that the title and Section 7 of the Procedures are
amended as follows:
TITLE : City of Ukiah City Council Meeting Procedures
SECTION 7, VOTING PR0-CEDURE
I. Mayoral Rotation and Seating Arrangement for Council
It is the policy of the City Council that the office of Mayor be rotated insofar as possible
among the members of the City Council and that the Mayor shall serve a term of one year
or until a successor is appointed . The rotation is based on seniority. The Vice Mayor shall
replace the outgoing Mayor. It is the intent and desire of the City Council to allow every
member the opportunity to serve as Mayor, and consideration is given to those members of
the Council who have not previously served as Mayor unless all members have so served .
i
The City Council shall, at its first regular meeting in the month of December, meet and
choose one of its members as Mayor, and one of its members as Vice Mayor. The Mayor's
seat shall be filled by the most senior member in length of uninterrupted service who has
not previously served as Mayor. The Councilmember selected as Mayor, however, shall
have served at least one year as a member of the City Council .
Where all Councilmembers have served a term as Mayor, the person to be selected as
Mayor shall be the person who has not served as Mayor for the longest period of time. If
the person who has not served as Mayor for the longest period of time declines the
position, then the person who has not served as Mayor for the longest period of time other
than the declining Councilmember or Councilmembers shall be selected .
When a selection of Mayor is to be made from a Councilmember who has not yet served as
Mayor, the person who is otherwise qualified and has served on the Council the longest
without being Mayor shall be selected as Mayor. In the case where two or more persons
qualified to be selected as Mayor have served the same amount of time as a
Councilmember without being Mayor, the person selected shall be the person who received
the most votes at their initial election .
Resolution No. 2006-04
Page lof 1
i
At the time of selection of the Mayor in any given year, the individual who would qualify to .
be selected as Mayor in the next following year, using the criteria above, shall be named
Vice Mayor for the current year.
If a Councilmember declines to serve as Vice Mayor, the Council will decide by formal
action where the member will fit into the rotation at the December meeting . The Council
has the ultimate discretion to elect or not elect any Councilmember for any office at the
December meeting .
The Mayor and Councilmembers shall be seated as follows, seating assignments given from
the perspective facing the audience .
A. The Mayor and Councilmembers shall sit in the five of seven furthest rightward ,
positions on the dais .
Be The Mayor's position shall be the fourth from the right or center of the dais.
C. The Vice Mayor shall be seated immediately to the Mayor's left or left hand side .
D . Following the installation of new Councilmembers into office, Councilmembers leaving
office shall immediately step down from the dais. Incumbent Councilmembers shall
then-assume-any-positions-vacated-to-their-left.—Newly-elected-or-appointee
Councilmembers shall be seated at the far right of the dais. If more than one
Councilmember is newly elected, they shall be seated in order of votes cast, with the
lowest vote getter being seated furthest right and the highest vote getter being seated j
to the left. i
E. Except as described in subsection F below, following the annual rotation of the Vice
Mayor, the exiting Vice Mayor shall move right to the Mayor's position in the center of
the dais, the newly selected Vice Mayor shall move to the Mayor's left hand side, and
the remaining Councilmembers shall move one seat to their left.
F. Following the annual rotation of the Vice Mayor during general election years, the
newly elected Councilmembers shall remain in the furthest right seats and only
incumbent Councilmembers shall rotate positions as described in subsection E above .
G . To the extent that the foregoing rules do not address Councilmember seating changes
or rotations, the City Council shall determine the seating location by formal action of j
the same at a regular, special, or adjourned meeting .
i
City Least Senior i
Manager CCM
City
Attorney CCM
Vice Most
Mayor Mayor Senior
CCM
I
I
Resolution No. 2006-04 i
Page 2of 1
i
BE IT FURTHER RESOLVED that the amended version of Section 7 as contained
in this Resolution shall replace Section 7 in the City Council Meeting Procedures as it
read prior to the adoption of this Resolution .
PASSED AND ADOPTED this 2nd day of November, 20111 by the following roll call
vote :
AYES : Councilmember Landis , Thomas , Crane , Baldwin , and Mayor Rodin
NOES : None
ABSTAIN : None
ABSENT: None
i
Mari Rodin , Mayor
ATTEST:
i
I
i
erne-Currie-,-Unty-ber
i
I
I
i
1
I
i
I
1
l
Resolution No. 2006-04
Page 3of 1
i
ITEM NO.: 13b
MEETING DATE: December 5, 2012
AGENDA SUMMARY REPORT
SUBJECT: COMPLETE STREETS—HEAR PRESENTATION, DISCUSS, AND POSSIBLY GIVE
DIRECTION TO STAFF TO BRING BACK A COMPLETE STREETS POLICY FOR
CONSIDERATION AT A FUTURE MEETING.
Background: The concept of"complete streets" is that streets be designed for everyone.This concept
may seem too obvious to be the subject of a city council meeting, but designing streets for all users has
actually not been the case since cars began to dominate our landscape in the 1940s. Complete streets are
designed to enable safe access for all users—pedestrians;-bicyclists,-motorists,-and public transportation
users of all ages and abilities. Complete Streets make it easy to cross the street, walk to shops, and bicycle
to work.
For many years, Europe has recognized the social and economic benefits of complete streets and now
many American cities are following suit, supporting and encouraging people's efforts to get around using
non-motorized transportation.
The purpose of this agenda item is to learn about complete streets, the many reasons they are important,
and consider a complete streets policy at a future city council meeting.
Discussion: Why a policy of some sort?
Complete Streets policies formalize a community's intent to plan, design, and maintain streets so they are
safe for all users of all ages and abilities. Policies direct transportation planners and engineers to design
and construct the right-of-way to accommodate all anticipated users, including pedestrians, bicyclists, public
transportation users, motorists, and freight vehicles. (Depending on the community, special attention might
be given to other users, such as equestrians and those using golf carts.)
Currently, few government agencies require local roads to be"complete". Many times, projects add
automobile capacity and increase vehicle speeds, but do nothing to mitigate the negative effects this can
have on those traveling by foot, bike, or public transportation.
Recommended Action(s): Direct council member Rodin to work with staff and members of the
community to develop a draft complete streets policy for consideration at a future meeting.
Alternative Council Option(s): No future consideration of a complete streets policy.
Citizens advised: Walk and Bike Mendocino, Ukiah Senior Center
Requested by: Councilmember Rodin
Prepared by: Councilmember Rodin
Coordinated with: Sue Barton, VISTA Volunteer
Attachments:
Approved: I '
t�e Chambers, City Manager^
Complete Streets can be achieved through a variety of policies : ordinances and resolutions ; rewrites of
design manuals ; inclusion in comprehensive plans ; internal memos from directors of transportation
agencies ; policies adopted by city and county councils ; and executive orders from elected officials , such as
Mayors or Governors . Here are some examples of different complete streets policies :
• The State of Minnesota and the cities of Seattle , WA and DeSoto , MO passed legislation to require
complete streets within their jurisdictions .
• City Councils in North Little Rock , AR and Missoula , MT adopted resolutions , setting a guiding
principle for city staff to include all users in transportation projects .
• An executive order was issued by the Governor of Delaware , directing the Department of
Transportation to accommodate all users on state projects .
• The Miami Valley Regional Planning Commission and the city of Baldwin Park, CA have created
internal policies that guide staff in creating complete streets .
• El Paso , TX incorporated Complete Streets into its comprehensive plan , as did Scottsdale , AZ and
Champaign , IL .
• The Massachusetts Department of Transportation undertook a major rewrite of its design manual ,
incorporating complete streets principles throughout — and won several national awards for their
effort . Charlotte , NC rewrote its design guidance and instituted a new, transparent way to make
decisions regarding roadway design .
The City of Ukiah ' s staff is very attentive to complete streets on a case-by-case basis . But they ought to be
working from an explicit policy of the city council . Moreover, the city council may want attention to complete
streets to be an enduring policy of the City long into the future . These are two reasons we may want to
consider some type of policy at a future meeting .
Fiscal Impact:
Budgeted FY 12/ 13 New Appropriation Not Applicable Budget Amendment Required
ITEM NO. : 13c
MEETING DATE : December 5 , 2012
City aJ' Ukiah
AGENDA SUMMARY REPORT
SUBJECT : AWARD THE CONSTRUCTION OF THE ORCHARD SUBSTATION LANDSCAPING
PROJECT TO FIELDSTONE CONSTRUCTION COMPANY IN THE AMOUNT OF $479650
( EUD)
The City's Electric Department requests awarding a contract to Fieldstone Construction Company in the amount
of $47 , 650 . 00 for the installation of landscaping at Orchard Substation located at 724 S . Orchard Ave .
This project will complete the remaining Planning Commission tasks associated with the construction of Orchard
Substation and includes a demonstration garden with 46 varieties of trees and plants .
Discussion : The bids notices were sent to the 19 Contractors listed as holding the Class C-27 Landscaping
license on the City's Qualified Contractors list, and 13 building exchanges , including the North Coast Builders
Exchange . The bid documents were also posted to the City's website .
The bid schedule was structured with a Base Bid , and an Add Alternate 1 and 2 . The low-bid was to be
determined by the lowest total prices of the Base Bid .
Bids were opened at 2 p . m . , November 14 , 2012 , with two (2) bidders responding — Sangiacomo Landscape and
Neary Landscape. Bid results (see Attachment #1 ) were posted to the City' s website, and distributed to the
Building Exchanges .
The following morning , on November 15 , 2012 , the Purchasing Supervisor received a phone call from Fieldstone
Construction , who wanted to know why their bid was not opened at the time of the bid opening ; as they had proof
(see Attachment #4) , it had been delivered the morning of the bid opening . After further investigation , the
envelope was found unopened in the mail cart, and on its way to the Electric Utility Director.
The FedEx envelope (see Attachment #4) , was addressed to : RE : Orchard Substation , City of Ukiah , 300
Seminary Avenue , Ukiah , CA 95482 . The bid documents instruct the bidders to address the bids to the City
Clerk, and to endorse them with the name of the project, which in this case would have been "ORCHARD
SUBSTATION LANDSCAPE CONSTRUCTION ." Fieldstone Construction did not follow this instruction , resulting
in an improperly marked envelope .
Recommended Action(s) :
WAIVE THE BID IRREGULARITY AND AWARD THE BASE BID AND ADDITIVE ALTERNATE 1 FOR
THE CONSTRUCTION OF THE ORCHARD SUBSTATION LANDSCAPING PROJECT TO FIELDSTONE
CONSTRUCTION COMPANY IN THE AMOUNT OF $47,650 (EUD)
Alternative Council Option (s) : ( 1 ) Reject Approval , (2) provide Staff with other direction .
Citizens advised : Area residents affected by project
Requested by: Mel Grandi , Electric Utility Director
Prepared by: Jim Bauer, Electrical Distribution Engineer and Mary Horger, Purchasing Supervisor
Coordinated with : David Rapport, City Attorney, and Jane Chambers , City Manager
Attachments : #1 — Original Bid Tabulation , #2 — Revised Bid Tabulation , #3 — FedEx Proof of
Delivery, #4 — Copy of Fieldstone's FedEx Envelope
Approved :
J e Chambers , City Manager
Staff consulted the City Attorney, and it is his opinion that this is a bid irregularity the City Council may waive, as
this situation does not cause an unfair competitive advantage to Fieldstone Construction . Staff proceeded in
opening the bid , and revising the bid tabulation to reflect Fieldstone's bid .
Staff is recommending to Council to waive the bid irregularity, and award the Base Bid in the amount of $44 , 650 ,
and Additive Alternate 2 (90 Day Landscaping Maintenance) in the amount of $3 , 000 , for a combined total
contract of $47 , 650 , to Fieldstone Construction . Funds for this project are detailed in the EUD 2012/13 budget
and are available in 800 .3642 . 930 . 000 .
Fiscal Impact:
❑— Budgeted FY 12/13 New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit . Appropriation Requested
$300 , 000 Substation Gateway Reconfig 800 . 3462 . 930 . 000
ATTACHMENT
t
Orchard Substation Landscape Construction, Specification 1243,
Owner: City of Ukiah
Bid Opening: 11/14/12 , Sangiacomo Landscape Neary Landscape Inc.
3140 Guidiviile Road PO Box 249
Ukiah, CA 95482 Cotati, CA 94931
Base Bid
Item If. Item Description QTY UOM . I UnitfrIce I Item Total UnitPrice Item Total
1. 11SUBMITTALS 1 LS $1,994,00 11994.00 500.0,0 500100
2 ,. VERIFICATION OF EXISTING UTILITIES 1 LS 2, 149,0 2,149,0 1,000.00 11000.00
3 :.', EARTHWORK 1 LS 2,940.00 2,94 ,0 71300800 ,7,300.00
4. SUBGRADE PREPARATION AND BASE 1 LS 21333.00 2,333 .00 51500,0 51500 . 00
,S IRRIGATION SYSTEM 1 LS 16,435,00 16,435.00 25,000.0 251000,00
DECOMPOSED GRAM TE 1 LS 2,625.00 2,625.00 8,000.00 ,000.00
7 FIELDSTONE BOULDERS 1 < LS 3,145,0 , 145 . 0 6,000,00 6,000.00 114,
$ , FLAGSTONE 1 LS - 3„145.00 3,145 .00 4,000.00 41000,
9 METAL EDGING 1 LS 2, 1 400 21100.09 31500.00 53,500,00 P STEPPING STONES, 1 . . LS 2,074100 21074,0 21200.00 21200600
11;' LANDSCAPE PLANTING 1 LS , 171290,0 T. 171290,00 ' 13,000.00 13,000,0
12 ' SITE CONCRETE WORK 1 LS 3,450.00 m 3,450.00 3,000.00 31000.00
Bid _ 59,680.00 $79,000000
Add.jtive Alternate' 1
MCUTSTONEVENEER Item Description QTY UOM. Unit Price Item Total Unit Price Item Total
U T MAS NRY SYSTEM 1 LS 395.00 = -1,395.00 5,500.00 ,500.00]E3 1 LS 140.00 3, 140,0 7,500.00 7,500000
4,535.00 13,000.00
Additive Alternate 2
Item +Y Ultem Description QJy - UOM I Unit Price. Item Total Unit Price 41,t:e:m Total
1 DA LANDSCAPE MAINTENANCE PERIOD 1 i, LS 11840.00 1,840,0 1, 00. ,500.00
Bid $1,840,0 M slis008061
Total Bid Amount $66,055900 11 $93,500500
Listed Subs None Listed
Ir Construction
Santa Rosa, CA
Concrete, Rebar
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Orchard Substation Landscape Construction
owner: Ci# ; of Ukiah ,
Bid Opening: 11/14/12 Fieldstone Construction Co San lacomo Landsca` N; Neary Landscape Inc.
General Bid Comment: Bid tabulation revised; adding Fieldstone's bid. 5915 Faught Rd. 3140 Guidiville Road PO Box 249
Fieldstone submitted their bid in time, but due to bid being mis Santa Rosa, CA 95403 Ukiah, CA 95482 Cotati, CA 94931
marked, and a mix-up Internally, had not made It to the City Clerk for
the bid opening,
Base Bid
Item 0 Reml tt)ptlart QTY'. -UOM Unit Price /tem Tota! W1 Prl(e. Item Total ,L)WOOrke /rvm Total
1 SUBMITTALS' ' 1 LS . 3;250.00 3,250.00 1,994.00 1,994.00 500.00 500.00
2 VERIFICATION OF EXISTING UTILITIES 1' LS ' 1;000.00 2149.00 2149.00 -. 1,000.00 1;000.00
3 EARTHWORK 1' LS 2500.00 2,500.00 ! 4 .0 2, 40. 7,30 . 7,30000
4 SUBGRADE PREPARATION AND BASE LS ', 1;5 00 1,500.00 : r` 2,333.00 2,333.00 >, 5,500.00 5,500,00
__. 5 IRRIGATION SYSTEM? 1 LS 11 500.00 11500.00 , $16435.00 ;_ 16,435.00 25000.00 ;^ 25,000.00
6 DECOMPOSED GRANITE 1 LS 72 O.W 2;625.00 2;625.00 0
7 200.00 8,000.00
7 FIELDSTONE BOULDERS 1 LS 6,000. 6, 00:00 3,145.00 3,145.00 6,000.00 6,000.00
8 F AGSTONE_ _ 1 l5 '; 2;000.00 . 2,000.00 ;- , ' $3,145.00 3,145.00 < ; 000.00 4,000.00
9 METAL EDGING 1 LS 1`600.00 '; 1,600.00 2100.00 2100.00 3,500.00 3,500.00
10 STEPPING STONES 1, ' LS 600.00 600.00 3,074.00 2,074.00 :,, 2;200.00 2,200.00
11 LAND CAPE PLANTING 1: LS 6;500400 64500.00 17,290.00 : 17,290.00 13,000.00 : :$ 13j000.00
12 SITE CONCRETE WORK 1 l5 1,000.00 1;000.00 : ''; 3,450.00 3,450.00 r> 3 0 0.00 '530000,00
Bid List $44,650,00 $590680400 $79,000,00
Additive Alternate l `
ItVhfM ltemDescription
QYV '. . UOM r3j [f3 mTOtal UnitPrlce ItemTOtal UNtPrlcettetti'Tatitl 13 U IT MASONRY SYSTEM' 1 LS 650.00 1;395.00 1,395.00 5,500,00 S, 00.00 14 CUT STONE VENEER 1 LS , 900.00 3,140.00 ;: 3,140.00 '> ,500.00 7 500.00 Bid List 550.00 $4 535.00 13,000.00
Additive Alternate 2
IteAl Jl/ Item Description ;IpTY: UUM Item Total Unit.Prlte Item Total 'UnRWMte� , Item Total
15 90 DAY LANDSCAPE MAINTENANCE PERIOD 1 LS a`. 31000.00 $lj840.00 1,840.00 51,5001 00 1 500.00
Bid List 3,000.00 $11840.00 $12500,00
Total Bid Amount $530200.00 $66,055.00 $93,500.00
Listed Subs R/D Construction Lanway Construction
Sebastopol, CA Santa Rosa, CA
Decomposed Granite, Fieldstone Concrete, Mbar
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November 14,2012
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Dear Customer.
The following Is the prookfadelivery for tracking number 79W44M.
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St�etus: Delivered Delverw to Receptionist/Front Desk
Signed for by; ,Liz w4ary be don; 300 SEMINARY AVE
UKIAH, CA 96482
86rYk�b typ�9: Fed Ex Priority Overnight ►; Nov 14, 2012 10,34
8pwW Handling Deliver Weekday
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Tmcklnp number. 794087443706 Ship do* Nov 13, 2012
Wbiaht 095 Ibs/092 kg
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Recipient: shippdra
RE: Orchard Substation Pack Ship & More
City of Ukiah Pack Ship & More
300 SEMINARY AVE 228 Windsor River Road
UKIAH , CA 95482 US WINDSOR, CA 95492 US
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Reftenae Fieldstone Construction
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Involde number PKG 10; 18987
Thank you for choosing FedEx.
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ORIGIN ID : STSA ( 707 ) 838-3727 SHIP DATE : 13NOV12
PACK SHIP & MORE ACTWGT : 0 . 3 LB
PACK SHIP & MORE CAD : 103550779 / WSXI2600
228 WINDSOR RIVER ROAD
WINDSOR CA 95492 BILL- SENDER
UNITED STATES US
T° RE ; ORCHARD SUBSTATION
CITY OF UKIAH
RT " 310 SEMINARY AVE
3706 UKIAH' CA 95483
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