HomeMy WebLinkAbout2013-01-16 PacketCITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
January 16, 2013
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. MCOG Blueprint Project (AKA Vision Mendocino 2030)
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Special Minutes of 12/17/12
b. Regular Minutes of 12/19/12
c. Special Minutes of 01/08/13
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that
decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure,
which generally limits to ninety days (90) the time within which the decision of the City Boards and
Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call
vote by the City Council. Items may be removed from the Consent Calendar upon request of a
Councilmember or a citizen in which event the item will be considered at the completion of all other
items on the agenda. The motion by the City Council on the Consent Calendar will approve and make
findings in accordance with Administrative Staff and/or Planning Commission recommendations.
a. Report of Disbursements for the Month of December 2012
b. Adoption of Resolution Approving City of Ukiah Qualified
Contractors List for 2013
c. Approval of Notice of Completion for Overhaul of Two Turbine Shut-Off
Valves Project, Specification No. 12-07 and Approval of Final Retention
Payment to Site Constructors, Inc. (EUD)
d. Approve Amending Accountemps Contract for Temporary
Staffing Services Provided to the Finance Department
e. Authorize City Manager to Negotiate and Execute Use
Agreement for Baseball Activities at Anton Stadium
f. Authorize City Manager to Sign Faa Grant Application for
$75,000 Airport Layout Plan Update
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda
that you are interested in, you may address the Council when this matter is considered. If you wish to
speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be
heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes
per subject. The Brown Act regulations do not allow action to be taken on audience comments in
which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
a. Discussion of Tentative 1/29 Strategic Plan Meeting
11. PUBLIC HEARINGS (6:15 PM)
a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear
from the Public, and Consider Adopting the Resolution Ordering the Repair
or Removal of the Dilapidated Palace Hotel Structure Located at 272 North
State Street
12. UNFINISHED BUSINESS
a. Review and Update the City of Ukiah Investment Policy
13. NEW BUSINESS
a. Approval of Resolution Establishing Service Authority for Abandoned Vehicle
Abatement and Authorization to Enter Into a Joint Powers Agreement with
Mendocino County and Other Participating Agencies Pursuant to the
Provisions of 9250.7 and 22710 of the California Vehicle Code
b. Extension of City Manager Contract and Compensation Cost
Reductions
c. Discussion and Possible Action Regarding Council Board, Committee, and
Commission Appointments
d. Consideration of Letter of Support for Congressman Mike Thompson’s
Appointment to Gun Violence Prevention Task Force
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel –Existing Litigation
(Subdivision (a) of Gov’t Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of
Ukiah, dispute resolution under Participation Agreement)
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08,
09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09,
10, 11
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah, North Coast Railroad Authority, Weston
Solutions, Inc., and Administrative Office of the Courts
Under Negotiation: Price & Terms
d. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Police, Fire, Miscellaneous,
Management, and Department Head Units
e. Conference with Real Property Negotiators (§54956.8)
Property: APN 001-130-20 & 001-171-01
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Robert L. and Mary E
Snyder Trust; Joe and Diane Mayfield
Under Negotiation: Price & Terms
f. Conference with Legal Counsel– Existing Litigation
Gov't Code 54956.9(a)
Name of case: County of Mendocino vs. Solid Waste
Systems Inc., Case #1159459
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations o r
interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the
City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic
Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the
bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not le ss than
72 hours prior to the meeting set forth on this agenda.
Dated this 10th day of January, 2013.
Kristine Lawler, City Clerk
To help protect your privacy, PowerPoint has blocked automatic download of this picture.
January 2013
PROJECT OVERVIEW
Vision Mendocino 2030 will be a long-range, community-driven vision to
sustainably manage growth in Mendocino County through the year 2030.
This vision will integrate land use policy and transportation policy – where
you live, work, and play and how you get around Mendocino County.
It is different from the County General Plan and other City General Plans.
It will include and integrate planning for both incorporated and unincorporated
areas in Mendocino County.
It will help identify funding priorities for planning efforts.
Vision Mendocino 2030 is part of the Statewide regional blueprint planning
program and is funded by the California Department of Transportation
(Caltrans).
The goal of Vision Mendocino 2030 is to create
a vision for Mendocino County for the next
twenty years that:
Accommodates change and anticipated growth in the County in a
sustainable manner
Supports improved mobility, and increases transportation options
Provides for an adequate supply of housing for all income levels
Reduces impacts to critical wildlife habitat, fertile agricultural land,
and air quality
Encourages efficient use of resources, including water, energy, and
materials
Supports a healthy economy
Results in healthy, safe, and vibrant neighborhoods
PROJECT OVERVIEW
Phase 1: Existing Conditions
Gathered existing conditions data and create GIS
maps and models
PROJECT PROCESS
Phase II: Vision and Values
Formed Steering Committee
Held community workshops to identify goals, values, and priorities
Developed a Final Report
PROJECT PROCESS
Phase III: Scenario Planning
Draft Alternative Growth Scenarios
Community Workshops to Identify Preferred
Growth Scenario
Refinement of Preferred Growth Scenario
Final Blueprint Plan
Phase IV: Implementation of the Preferred
Scenario
Develop Policies and Tools to Implement the Plan
PROJECT PROCESS
TOP PRIORITIES
Provide more or better jobs
Enhance the local food system and promote
sustainability
Improve alternative transportation (transit,
pedestrian, bike, and equestrian)
Improve housing supply, choices, and
affordability
Improve water quality and encourage water
conservation
Five top priorities were used to develop
Alternative Growth Scenarios
GROWTH SCENARIOS
Five alternative growth scenarios based on community input:
Business As Usual
Localized Growth Concept
Infill Growth Concept
Sustainable, Local-Resource-Based Economy Growth
Water Infrastructure Capacity
A growth modeling tool to forecast where growth may occur in
the future
Land Use Based Modeling according to characteristics that can be
modified & weighted according to the goals of each scenario
Attract, Discourage, Mask or Exclude
All scenarios assume the same amount of population
growth (about ½ % growth per year)
88,001 in 2010
98,212 in 2030
All scenarios (except Business as Usual) assume the zoning
changes proposed for the Mill Site in Fort Bragg
UPLAN REGIONAL GROWTH MODELING
No changes to existing land uses
Represent growth under Cities’ and
County’s General Plans
Represent existing policies and
trends
Highlights:
Challenges to meet infrastructure
demands, including transportation
and utilities
BUSINESS AS USUAL
In this scenario, development would prioritize the
availability and need for food and economic resources
within a community so that communities can rely less
on outside areas. Growth would focus on a sustainable
mix of uses to ensure communities have necessary local
goods and services, jobs, and local agriculture.
Highlights:
Locates more jobs and high and medium density housing
within existing cities and communities
Encourages development near food sources (e.g.
farmlands) but protects prime farmland, farmland of
statewide importance, and unique farmland from
development
LOCALIZED GROWTH CONCEPT
In this scenario, development would occur
primarily in existing community and town
centers.
Highlights:
Encourages local transportation improvements
Attracts development near bike and bus routes
Promotes more affordable housing
Helps to preserve active agricultural land
Requires water infrastructure investment
INFILL GROWTH CONCEPT
Focus on jobs in the restoration economy, including jobs
related to sustainable harvesting of timber and fisheries,
value-added products, sustainable energy production,
and eco-tourism. Growth is focused on communities
with significant access to natural resources. This
scenario is simulating a return to an economy that
previously existed in Mendocino County.
Highlights:
Focuses development along corridors where natural-
resource-based jobs have increasingly developed
Encourages development near natural resources (e.g.
fisheries and agricultural and timber lands) but protects
resource lands from development
SUSTAINABLE, LOCAL-RESOURCE-BASED ECONOMY GROWTH
Prioritize development in areas that have the
availability and capacity of water infrastructure
for development.
Highlights:
Many Cities and Communities in the county
have little or no water capacity
Focusing on water availability, does not take
into consideration other infrastructure costs
(i.e. roads, sewer, communications)
Discourages development in moratorium
areas (Several water districts have a
moratorium on new connections).
WATER INFRASTRUCTURE CAPACITY
Impacts to Resource Lands
The number of acres of resource lands converted to residential use.
Resource lands include: Timber Production Zones, Timber Zoning,
Agriculture Zoning, Prime Farmland, Farmland of Statewide
Importance, and Unique Farmland
City and Community Development
The number of new households developed in an existing city or
community
PERFORMANCE MEASURES
Performance Measures were created based upon the
top priorities identified by the community during the
visioning process
were identified by the community
Impacts to Water Districts
The number of new households developed in a water
district with no or low water capacity.
Proximity to Local Food Source
The number of new households developed near a local
food source (within 2 miles).
Multi-Modal Transportation
The number of new households developed within ¼ mile
of bike routes, or bus routes, or a pedestrian destination
(school or commercial land use).
PERFORMANCE MEASURES
Survey is available on Project Website
http://www.visionmendocino2030.org/
Participants are walked through
performance measures and asked to:
1.Rank the performance measures
2.Rank the growth scenarios
PREFERRED SCENARIO EXERCISE
City Council/Board of Supervisor Presentations – Early 2013
Identification of Preferred Scenario
Steering Committee Meeting
MCOG Board Presentation
Workshop Series #4
NEXT STEPS
FOR MORE INFORMATION
Contact:
Nephele Barrett, Senior Planner
MCOG
367 N. State Street, Suite 206
Ukiah, CA 95482
(707) 463-1859
barrettn@dow-associates.com
January 2013
5a
CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
December 17, 2012
5:30 p.m.
1. ROLL CALL
Ukiah City Council met at a Special Meeting on December 17, 2012, which was legally noticed on
December 13, 2012. Mayor Landis called the meeting to order at 5:36 p.m. Roll was taken with
the following Councilmembers present: Benj Thomas, Mari Rodin, Phil Baldwin, Vice Mayor
Douglas F. Crane, and Mayor Mary Anne Landis. Staff Present: City Manager, Jane
Chambers; City Attorney, David Rapport; and City Clerk, Kristine Lawler.
2. PUBLIC COMMENT
None given.
3. CLOSED SESSION
a. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head
Units
No reportable action.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 6:40 p.m.
________________________________
Kristine Lawler, City Clerk
5b
Page 1 of 5
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
December 19, 2012
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on December 19, 2012, the notice for which being
legally noticed on December 13, 2012. Mayor Landis called the meeting to order at 6:04 p.m. Roll
was taken with the following Councilmembers Present: Benj Thomas, Mari Rodin, Phil Baldwin,
Vice Mayor Douglas F. Crane, Mayor Mary Anne Landis. Staff Present: Jane Chambers, City
Manager; David Rapport, City Attorney; Sage Sangiacomo, Assistant City Manager; Tim Eriksen,
Public Works Director and City Engineer; Linda Brown, Executive Assistant; and Kristine Lawler,
City Clerk.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Oaths of Office/Outgoing Mayor Presentation and Dais Seating Changes
Mayor -elect Crane and Councilmember Rodin took the Oath of Office. Mayor Crane presented
outgoing Mayor Landis with a plaque to acknowledge her service. Mayor Crane assumed the gavel
and presided over the meeting.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Minutes of December 5, 2012.
M/S Baldwin/Thomas to approve Minutes of December 5, 2012, as submitted. Motion carried by
the following roll call votes: AYES: Thomas, Rodin, Baldwin, Crane, and Landis. NOES: None.
ABSENT: None. ABSTAIN: None.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS - Continued
b. Presentation on the State Street Corridor Improvement Project Status – Specifically
Regarding Funding and Schedule.
Tim Eriksen, Public Works Director, gave a short PowerPoint presentation and answered questions
from the Council.
Public Comment: Cynthia Ariosta, Saucy Owner; Zack Schat, Schat’s Bakery Owner; and Eladia
Laines.
CITY COUNCIL MINUTES - DECEMBER 19, 2012, Continued 5b
Page 2 of 5
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for Month of November 2012.
b. Report to Council Contracts for Temporary Staffing Services for Finance Department.
Pulled for discussion by Councilmember Baldwin and moved to Item No. 13b.
c. Approve Assignment to Ukiah Waste Solutions, Inc. of Contract with Total Waste Systems,
Inc., for Biosolids Removal from Waste Water Treatment Plant.
d. Authorization for the City Manager to Negotiate and Execute Lease Agreement with Jendi
Coursey (Indigo Studios) for a Portion of the Ukiah Railroad Depot Located At 309 East
Perkins Street. Cancelled.
e. Authorize the City Manager to Negotiate and Execute a Facilities Use Agreement with Deep
Valley Christian School for Recreation Activities and Corresponding Budget Amendment
and Transfer.
f. Approval of Selection Process of Engineering Consultant Mead & Hunt for Airport Grant
Projects.
g. Award Purchase Of 2013 Ford F-150 ½ Ton Pick-Up Truck for the Electric Utility
Department for the Total Amount of $20,201.75. (EUD).
h. Award Purchase of 2013 Ford F-350, 1 Ton Truck with 8-Foot Utility Service Body and 1000
lb Hydraulic Lift Gate for the Total Amount of $30,968.87 to Downtown Ford Sales for the
Department of Public Works Street Maintenance Division.
i. Award Purchase of 2013 Ford F-450-Xl 2wd, Standard Cab Truck with Custom Service
Body and 3000 lb Crane for the Total Amount of $71,533.38 to Downtown Ford Sales for
the Department of Public Works Water/Sewer Maintenance Division.
M/S Rodin/Landis to approve Consent Calendar Items 7a, c, and e - i, as submitted. Motion carried
by the following roll call votes: AYES: Thomas, Rodin, Baldwin, Crane, and Landis. NOES: None.
ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
J. R. Rose expressed concern regarding the waiting list for senior housing. He mentioned the
federal mandate for affordable housing for seniors, and encouraged the Council to consider
additional affordable housing for seniors.
9. COUNCIL REPORTS
Councilmember Thomas brought attention to decisions that are made where money is not spent
due to lack of funds, creating consequences down the road that have a greater cost. He suggests
that to bring awareness to these types of decisions, they could be tracked.
Councilmember Baldwin mentioned that he and Councilmember Rodin met with the tax sharing ad
hoc members from the County Board of Supervisors. He reported that the City and County staff
will work together to bring back recommendations by the end of January of how an agreement can
be reached among the ad hoc members regarding a formula for sales tax sharing. Rodin added
CITY COUNCIL MINUTES - DECEMBER 19, 2012, Continued 5b
Page 3 of 5
that although the Board of Supervisors disbanded their sub-committee due to Supervisor Smith’s
departure, she believes that they will re-establish a new ad hoc committee to wind up the
negotiations.
Councilmember Landis asked that a resolution be brought forward to support Congressman Mike
Thompson’s appointment to a task force to prevent gun violence.
10. CITY MANAGER/CITY CLERK REPORTS
City Manager Chambers asked Katie Marsalon with Community Services to report on possible
uses for Anton Stadium, which includes the Minor League Summer Baseball Team to host college
level and semi-professional players at the facility. She stated that this could bring in additional
revenue. Considerations are being taken to make sure that this possible activity would complement
the existing users of the facility. Chambers mentioned that this item may be coming before the
Council at a future date. Chambers also reminded the Council and public that the January 2, 2013,
regular City Council meeting has been cancelled, with the next scheduled meeting taking place on
January 16, 2013.
11. PUBLIC HEARINGS (6:15 P.M.)
a. Receive Report from the City Council Palace Hotel Ad-Hoc Committee, Hear from the
Public, and Consider Adopting the Resolution Ordering the Repair or Removal of the
Dilapidated Palace Hotel Structure Located at 272 North State Street.
Proper Notice was established and the PUBLIC HEARING WAS OPENED.
Mayor Crane introduced the item. Eladia Laines, property owner, gave the following update: The
quiet title action was filed; seismic analysis will begin after debris is removed; they will be working
with the Frederick Remington Museum from New York; a benefit was held; they now have an intern
at the Palace Hotel; and the roof leaks have been reduced, but additional repairs will need to be
made. Recommended action(s): 1) Receive verbal report from the property owner; 2) Hear from the
public and consider any objections or protests to adopting the Resolution; and 3) Either adopt the
Resolution ordering the Department of Public Works to abate the nuisance or provide additional
time for the owner to develop and implement a Plan to abate the nuisances and restore or
demolish the building.
THE PUBLIC HEARING WAS CLOSED.
M/S Rodin/Thomas to continue this item to a future date to be determined. Motion carried by the
following roll call votes: AYES: Landis, Thomas, Rodin, Baldwin, and Crane. NOES: None.
ABSENT: None. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Authorize the City Manager to Negotiate and Execute a Professional Services Agreement
with Weston Solutions, Inc. to Prepare a Remedial Action Plan for the Former Leslie Street
Gas Plant Property in the Amount of $39,910 Plus Any Cost Related to Regulatory
Oversight Imposed Directly by the North Coast Regional Water Quality Control Board and
Corresponding Budget Amendment.
Sage Sangiacomo, Assistant City Manager and Guy Mills, Project and Grant Administrator
presented the item. Recommended action(s): Authorize the City Manager to negotiate and execute
a professional services agreement with Weston Solutions, Inc. to prepare a Remedial Action Plan
for the former Leslie Street Gas Plant Property in the amount of $39,910 plus any cost related to
the regulatory oversight imposed directly by the North Coast Regional Water Quality Control Board
CITY COUNCIL MINUTES - DECEMBER 19, 2012, Continued 5b
Page 4 of 5
and Corresponding Budget Amendment.
Public Comment: Linda Sanders, Friends of Gibson Creek.
M/S Landis/Rodin to accept the recommended action. Motion carried by the following roll call
votes: AYES: Landis, Thomas, Rodin, Baldwin, and Crane. NOES: None. ABSENT: None.
ABSTAIN: None.
b. Status Report and Discussion Regarding the Bike Corral and Outdoor Dining Facilities
Project at the Intersection of School and Standley Streets and Possible Creation of Outdoor
Dining Program for Downtown Ukiah.
Sage Sangiacomo, Assistant City Manager and Shannon Riley, Program Analyst presented the
item. Recommended action(s): approval from the City Council to proceed with drafting an Outdoor
Dining Program for Downtown Ukiah and authorize staff to extend Patrona’s current encroachment
permit through the development period of the guidelines. Upon approval of the guidelines, Patrona
would need to conform to the new program.
Public Comment: Craig Strattman, Patrona Owner; Zack Schat, Schat’s Bakery Owner; and
Cynthia Ariosta, Saucy Owner.
M/S Rodin/Landis to approve Staff’s request to proceed with drafting an Outdoor Dining Program
for Downtown Ukiah and authorize staff to extend Patrona’s current encroachment permit through
the development period of the guidelines. Upon approval of the guidelines, Patrona would need to
conform to the new program.
Motion was amended to the following:
Amended M/S Rodin/Landis to approve Staff’s request to proceed with drafting an Outdoor Dining
Program for Downtown Ukiah and authorize staff to extend Patrona’s current encroachment permit
through the development period of the guidelines with a maximum of a year extension. Upon
approval of the guidelines, Patrona would need to conform to the new program. Motion carried by
the following roll call votes: AYES: Thomas, Rodin, Baldwin, Crane, and Landis. NOES: None.
ABSENT: None. ABSTAIN: None.
13. NEW BUSINESS
a. Councilmember Thomas Nomination of New Planning Commissioner and Council Vote to
Appoint.
Councilmember Thomas presented the item. Recommended action(s): 1) Councilmember Thomas
nominate a replacement to serve the remaining term of Commissioner Brenner; and 2) Council
vote on Councilmember Thomas’ nomination.
M/S Thomas/Rodin to appoint Laura Christensen to replace and serve the remaining term of
Commissioner Brenner. Motion carried by the following roll call votes: AYES: Thomas, Rodin,
Baldwin, Crane, and Landis. NOES: None. ABSENT: None. ABSTAIN: None.
b. Report to Council Contracts for Temporary Staffing Services for Finance Department.
(From item 7b on the Consent Calendar)
Public Comment: Linda Sanders.
CITY COUNCIL MINUTES - DECEMBER 19, 2012, Continued 5b
Page 5 of 5
M/S Landis/Thomas to accept the report. Motion carried by the following roll call votes: AYES:
Thomas, Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: None. ABSTAIN: None.
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel –Existing Litigation
(Subdivision (a) of Gov’t Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement).
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah, North Coast Railroad Authority, Weston Solutions, Inc.,
and Administrative Office of the Courts
Under Negotiation: Price & Terms
d. Conference with Real Property Negotiators (§54956.8)
Property: APN 001-130-20 & 001-171-01
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Robert L. and Mary E Snyder Trust; Joe and Diane
Mayfield
Under Negotiation: Price & Terms e. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head
Units f. PUBLIC EMPLOYMENT – Government Code Section 54957(b)(1)
Title: City Manager
No reportable action.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:00 p.m.
________________________________
Kristine Lawler, City Clerk
5c
CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
January 8, 2013
6:00 p.m.
1. ROLL CALL
Ukiah City Council met for a Special Meeting on January 8, 2013, which was legally noticed on
January 3, 2013. Mayor Crane called the meeting to order at 6:04 p.m. Roll was taken with the
following Councilmembers Present: Mari Rodin, Benj Thomas, Vice Mayor Phil Baldwin, and
Mayor Douglas F. Crane. Councilmember Mary Anne Landis was absent by prearrangement.
Staff Present: Jane Chambers, City Manager; and Kristine Lawler, City Clerk. Also Present: Rick
Haeg, Labor Consultant.
2. PUBLIC COMMENT
None given.
3. CLOSED SESSION
a. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head
Units
No reportable action.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 7:40 p.m.
________________________________
Kristine Lawler, City Clerk
Recommended Action(s): Authorize City Manager to negotiate and execute use agreement for
baseball activities at Anton Stadium.
Alternative Council Option(s): Remand to staff with direction
Citizens advised: Ukiah Babe Ruth
Requested by:
Prepared by: Katie Marsolan and Stephanie Young, Community Services Department
Coordinated with: Jane Chambers, City Manager, Sage Sangiacomo, Assistant City Manager
Attachments:
Approved: ___________________________
Jane Chambers, City Manager
ITEM NO.:
MEETING DATE:
7e
January 16, 2013
AGENDA SUMMARY REPORT
SUBJECT: AUTHORIZE CITY MANAGER TO NEGOTIATE AND EXECUTE USE
AGREEMENT FOR BASEBALL ACTIVITIES AT ANTON STADIUM.
Summary: The Community Services Department operates the scheduling and maintenance at
Anton Stadium for activities such as community programs, sports leagues, clinics, camps and
tournaments. Staff has received interest from a summer baseball program. The potential use
may be scheduled for May through August of 2013 or 2014 depending on the readiness of the
facility and the complimentary scheduling with Ukiah based programs.
Discussion: Staff has conducted preliminary meetings to explore the capacity for a summer
league baseball program at Anton Stadium. The use would be college level adult athletes who
play in a traveling summer league with evening/weekend games in Ukiah. This is a potential
rental agreement that is revenue generating. The use would increase food and beverage
services at Anton which would also be revenue generating. Specifically, there would be a
concession contract for food, drinks and beer sales similar to the existing concessionaire
contract at the Ukiah Sports Complex. Staff intends to continue the research and analysis for
the potential use. Prior to moving forward in greater detail, staff would like Council to provide
direction by authorizing the City Manager to negotiate and execute a use agreement.
If approved, staff will take a number of steps to further the potential agreement. Staff will work
with Ukiah based programs on scheduling at Anton. Staff will identify terms for rental fees and
program use. Staff will work with the City Attorney on terms for use of the facility and terms for
concession services that will detail insurance, risk management, and facility procedures.
Fiscal Impact:
Budgeted FY 10/11 New Appropriation X Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested
Recommended Action(s): Authorize City Manager to sign FAA grant application for $75,000
airport layout plan update
Alternative Council Option(s): Provide direction to staff.
Citizens advised:
Requested by: Greg Owen, Airport Manager
Prepared by: Greg Owen, Airport Manager
Coordinated with: Jane Chambers, City Manager;
Attachments: 1) ACIP: 2014 and 2015 Project; 2) UKI ACIP Data Sheet; 3) Grant Application
Approved: _______________________________________________
Jane Chambers, City Manager
SUMMARY :
Staff met formally with the FAA on January 9, 2013, and discussed grant applications for updating our
current Airport Layout Plan and design for a Runway Rehabilitation Project. At that meeting the FAA
suggested Staff apply for an Airport Layout Plan update for the 2013 grant year. An Airport Layout Plan
(ALP) is a scaled drawing of existing and proposed land and facilities necessary for the operation and
development of the Airport. Updating the ALP will allow the City to apply for a Runway Rehabilitation Design
grant in the future.
Staff’s current project schedule is to have the ALP approved and signed by the FAA no later than December
2013. This will enable the City to apply for a grant to design a Runway Rehabilitation Project for 2014 and
then a Runway Rehabilitation construction grant in 2015.
Due to the timing of the FAA grant funds for the ALP update, staff may request at a later meeting that the
Airport fully fund for the ALP update to be reimbursed by FAA grant funds which would arrive in August or
October 2013. Accordingly, if the ALP update is not approved by the FAA in December 2013, the current
plan for the design of the Runway Rehabilitation Project and construction of the Runway Rehabilitation grant
project would be completed in 2015 and 2016.
At this time staff is requesting Council to Authorize City Manager to sign FAA grant application for $75,000
airport layout plan update.
Caltrans grant match funds in the amount of $3,750 and Airport operating funds in the amount of $4,583 will
be included.
Fiscal Impact:
Budgeted FY 10/11 New Appropriation x Not Applicable Budget Amendment Required
ITEM NO:
MEETING DATE:
7f
January 16, 2013
UKIAH CITY COUNCIL
AGENDA SUMMARY REPORT
SUBJECT: AUTHORIZE CITY MANAGER TO SIGN FAA GRANT APPLICATION FOR $75,000
AIRPORT LAYOUT PLAN UPDATE
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Remove Taxiway
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New Homerun E
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Fiscal Year
Shown
On ALP
Project
Type*
Federal
Share
Local
Share Total
Yes P $75,000 $8,333 $83,333
$75,000 $8,333 $83,333
None.
Jane Chambers, City Manager Greg Owen, Airport Manager
DateSignature Contact Phone (Print or Type): 707-467-2855
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct
and had been duly authorized by the Sponsor.
Name and Title of Authorized Representative (Print or Type)Contact Name and Title (Print or Type)
Open AIP Funded Projects Expected Close-out Date
Land Title Status & Date of Exhibit "A" Status Date
Airport is owned in fee simple. An Exhibit A Property Map nwill be prepared as a part of this project.
NEPA Environmental Status (Date of FONSI or submit CATEX Form for Approval)
No environmental documentation required for ALPs.
1) Submission of draft ALP set and Narrative Report to sponsor in October 2013 and revised draft to FAA in December
2013. Following any required revisions, submit final version in March 2014.
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects,
length of construction or design, planning or environmental process)
helicopter parking and potential for east side parallel taxiway.
* D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS
Detail Project Description (Square/Lineal Footage or Length/Width)
1) Update ALP to current standards. Create an Exhibit A Property Map. Prepare an Airspace Plan using data from the
previously completed AGIS survey. Evaluate runway width, nonstandard exit taxiways, east side transient apron,
2013 Totals
Project Description
1) ALP Update with Narrative Report
UKI ACIP DATA SHEET
Airport Name CITY OF UKIAH AIRPORT 2013
Fiscal Year
Shown
On ALP
Project
Type*
Federal
Share
Local
Share Total
Yes D $162,000 $18,000 $180,000
Yes D $283,500 $31,500 $315,000
$445,500 $49,500 $495,000
Jane Chambers, City Manager Greg Owen, Airport Manager
DateSignature Contact Phone (Print or Type): 707-467-2855
None.
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and
correct and had been duly authorized by the Sponsor.
Name and Title of Authorized Representative (Print or Type)Contact Name and Title (Print or Type)
Open AIP Funded Projects Expected Close-out Date
Land Title Status & Date of Exhibit "A" Status Date
Airport is owned in fee simple. An Exhibit A Property Map will be prepared in 2013.
This design phase would run from March 2014 through December 2014.
Detail Project Description (Square/Lineal Footage or Length/Width)
rehabilitate the surface. This project will include geotechnical testing and terrestrial surveying to provide detailed
crosssections of the pavement.
2) Reimbursable agreements are anticipated to be needed with the FAA to arrange replacement of the VASI with
1) Runway is currently 4,415 feet long and 150 feet wide. This project will provide the engineering design to
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental
projects, length of construction or design, planning or environmental process)
NEPA Environmental Status (Date of FONSI or submit CATEX Form for Approval)
A Cat Ex Submittal will be submitted in 2013 following the update of the ALP. The ALP update will be used to
define the design for the runway and associated exit taxiways.
2014 Totals
* D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS
a PAPI and then flight check the PAPI.
1) Runway Rehabilitation (Design)
2) FAA Reimbursable Agreements for PAPI and PAPI
Flight Check
UKI ACIP DATA SHEET
Airport Name CITY OF UKIAH AIRPORT 2014
Project Description
Fiscal Year
Shown
On ALP
Project
Type*
Federal
Share
Local
Share Total
Yes D $1,800,000 $200,000 $2,000,000
$1,800,000 $200,000 $2,000,000
Jane Chambers, City Manager Greg Owen, Airport Manager
Date
Name and Title of Authorized Representative (Print or Type)Contact Name and Title (Print or Type)
Signature Contact Phone (Print or Type): 707-467-2855
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct
and had been duly authorized by the Sponsor.
Open AIP Funded Projects Expected Close-out Date
None.
Airport is owned in fee title. An Exhibit A Property Map will be prepared in 2013.
A Cat Ex Submittal for this project will be submitted in 2013.
Land Title Status & Date of Exhibit "A" Status Date
NEPA Environmental Status (Date of FONSI or submit CATEX Form for Approval)
Detail Project Description (Square/Lineal Footage or Length/Width)
The design for the runway rehabilitation will be defined during the development of plans and specifications in 2014.
Available information suggests that the existing pavement will be pulverized and then overlayed with 4 inches of AC.
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects,
length of construction or design, planning or environmental process)
Construction would run from September 2015 through March 2016.
2015 Totals
* D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS
1) Runway Rehabilitation (Construction)
UKI ACIP DATA SHEET
Airport Name CITY OF UKIAH AIRPORT 2015
Project Description
S:\Administration\Agendas & ASRs\Jan 16 Regular Agenda\Ukiah.ACIP Data Sheet 2013-2015.v1.xlsx
CITY OF UKIAH AIRPORT
FAA/CALTRANS ACIP (2013-2015) SUMMARY
PREPARED JANUARY, 2013
FISCAL
YEAR PROJECT TOTAL
COST
FEDERAL
SHARE
STATE
SHARE
LOCAL
SHARE
2013 ALP Update with Narrative Report 83,333$ 75,000$ 3,750$ 4,583$
Subtotal (FY 2013)83,333$ 75,000$ 3,750$ 4,583$
2014 Runway Rehabilitation (Design)180,000$ 162,000$ 8,100$ 9,900$
2014 FAA Reimbursable Agreements for PAPI/PAPI Flight Check 315,000$ 283,500$ 14,175$ 17,325$
Subtotal (FY 2014)495,000$ 445,500$ 22,275$ 27,225$
2015 Runway Rehabilitation (Construction)2,000,000$ 1,800,000$ 90,000$ 110,000$
Subtotal (FY 2015)2,000,000$ 1,800,000$ 90,000$ 110,000$
(Certified current 7/25/08)
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED
January 18, 2013
Applicant Identifier
1. TYPE OF SUBMISSION:
Application
Construction
Non-Construction
Preapplication
Construction
Non-Construction
3. DATE RECEIVED BY STATE
State Application Identifier
4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
5. APPLICANT INFORMATION
Legal Name:
City of Ukiah
Organizational Unit:
Department:
Organizational DUNS: Division: Airport
Address: Name and telephone number of person to be contacted on
matters involving this application (give area code) Street: 300 Seminary Avenue
Prefix: Mr. First Name: Greg
City: Ukiah Middle Name:
County: Mendocino Last Name: Owen
State: CA Zip Code: 95482 Suffix:
Country : USA Email: gowen@cityofukiah.com
6. EMPLOYER IDENTIFICATION NUMBER EIN): Phone number (give area code): FAX number (give area code):
6 (707) 467-2855 (707) 467-2853
8. TYPE OF APPLICATION:
New Continuation Revision
7. TYPE OF APPLICANT: (See back of form for Application Types)
B
Other (specify) If Revision, enter appropriate letter(s) in box(es):
(See back of form for description of letters)
9. NAME OF FEDERAL AGENCY
Federal Aviation Administration
Other (specify)
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER ALP Update with Narrative Report
2 0 1 0 6
TITLE:
12. AREAS AFFECTED BY PROJECT (cities, counties, states, etc.):
City of Ukiah, Mendocino County, California
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF
Start Date
April 2013
Ending Date
March 2014
a. Applicant
1st District
b. Project
1st District
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE
EXECUTIVE ORDER 12372 PROCESS
a. Federal
$ 75,000 .00 a. Yes. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON
b. Applicant
$ .00
c. State
$ 3,750 .00 DATE:
d. Local
$ 4,583 .00 b. No. PROGRAM IS NOT COVERED BY E. O. 12372
e. Other
$ .00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR
REVIEW
f. Program income
$ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL $ 83,333 .00 Yes If “Yes” attach an explanation No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Authorized Representative
Prefix Ms. First Name Jane Middle Name
Last Name Chambers Suffix
b. Title
City Manager
c. Telephone number (give area code)
(707) 463-6213
d. Signature of Authorized Representative
e. Date Signed
Previous Editions Not Usable
Authorized for Local Reproduction
Standard Form 424 (Rev.9-2003)
Prescribed by OMB Circular A-102
U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION OMB NO. 2120-0569
PART II
PROJECT APPROVAL INFORMATION
SECTION A
Item 1
Does this assistance request require State,
local, regional, or other priority rating?
Yes No
Name of Governing Body City of Ukiah
Priority
Item 2.
Does this assistance request require State, local
advisory, educational or health clearances?
Yes No
Name of Agency or Board
(Attach Documentation)
Item 3
Does this assistance request require clearinghouse review
in accordance with OMB Circular A-95?
Yes No
(Attach Comments)
Item 4
Does this assistance request require State, local,
regional or other planning approval?
Yes No
Name of Approving Agency City of Ukiah
Date
Item 5.
Is the proposed project covered by an approved
comprehensive plan? City of Ukiah Airport Layout Plan
Yes No
Check One: State
Local
Regional
Location of plan City of Ukiah and FAA files
Item 6.
Will the assistance requested serve a Federal
installation?
Yes No
Name of Federal Installation
Federal Population benefiting from Project
Item 7
Will the assistance requested be on Federal land
or installation?
Yes No
Name of Federal Installation
Location of Federal Land
Percent of Project
Item 8
Will the assistance requested have an impact or effect
on the environment?
Yes No
See instructions for additional information to be provided.
See Categorical Exclusion
Item 9.
Will the assistance requested cause the displacement of
individuals, families, businesses, or farms?
Yes No
Number of:
Individuals
Families
Businesses
Farms
Item 10.
Is there other related Federal assistance on this
project previous, pending, or anticipated?
Yes No
See instructions for additional information to be provided.
FAA Form 5100-100 (6-73) SUPERSEDES FAA FORM 5100-10 PAGES 1 THRU 7 Page 2
U.S. DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION OMB NO. 2120-0569
PART II – SECTION C
The Sponsor hereby represents and certifies as follows:
1. Compatible Land Use. – The Sponsor has taken the following actions to assure compatible usage of land adjacent to or in the
vicinity of the airport:
The City has adopted the compatibility policies prepared by the Mendocino County Airport Land Use Commission. The
height of objects near the airport are regulated by height limitations defined in Division 3, Chapter 9 of the City’s zoning
codes.
2. Defaults. – The Sponsor is not in default on any obligation to the United States or any agency of the United States Government
relative to the development, operation, or maintenance of any airport, except as stated herewith:
None
3. Possible Disabilities. – There are no facts or circumstances (including the existence of effective or proposed leases, use
agreements or other legal instruments affecting use of the Airport or the existence of pending litigation or other legal proceedings)
which in reasonable probability might make it impossible for the Sponsor to carry out and complete the Project or carry out the
provisions of Part V of this Application, either by limiting its legal or financial ability or otherwise, except as follows:
None
4. Consistency with Local Plans. – The project is reasonably consistent with plans (existing at the time of submission of this
application) of public agencies that are authorized by the State in which the project is located to plan for the development of the
area surrounding the airport.
The Airport and its operational requirements are incorporated into the general plans of the City of Ukiah and County of
Mendocino.
5. Consideration of Local Interest. – It has given fair consideration to the interest of communities in or near where the project may
be located.
The City has given fair consideration to the interest of communities in or near where the project may be located.
6. Consultation with Users. In making a decision to undertake any airport development project under Title 49, United States Code,
it has undertaken reasonable consultations with affected parties using the airport at which project is proposed.
The project has been reviewed and discussed during public meetings before the Airport Commission and City Council.
7. Public Hearings. – In projects involving the location of an airport, an airport runway or a major runway extension, it has afforded
the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or
runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it
shall, when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary. Further, for such
projects, it has on its management board either voting representation from the communities where the project is located or has
advised the communities that they have the right to petition the Secretary concerning a proposed project.
N/A
8. Air and Water Quality Standards. – In projects involving airport location, a major runway extension, or runway location it will
provide to the Governor of the state in which the project is located to certify in writing to the Secretary that the project will be
located, designed, constructed, and operated so as to comply with applicable and air and water quality standards. In any case
where such standards have not been approved and where applicable air and water quality standards have been promulgated by
the Administrator of the Environmental Protection Agency, certification shall be obtained from such Administrator. Notice of
certification or refusal to certify shall be provided within sixty days after the project application has been received by the Secretary.
N/A
FAA Form 5100-100 (4-76) Page 3a
U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION OMB NO. 2120-0569
PART II – SECTION C (CONTINUED)
9. Exclusive Rights - There is no grant of an exclusive right for the conduct of any aeronautical activity at any airport owned or
controlled by the Sponsor except as follows:
None
10. Land. – (a) The sponsor holds the following property interest in the following areas of land* which are to be developed or used
as part of or in connection with the Airport subject to the following exceptions, encumbrances, and adverse interests, all of which
areas are identified on the aforementioned property map designated as Exhibit “A”:
The Airport is owned in fee simple by the City. There are no exceptions, encumbrances or adverse interests that apply.
The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company and that
such attorney or title company has determined that the Sponsor holds the above property interests.
(b) The Sponsor will acquire within a reasonable time, but in any event prior to the start of any construction
work under the Project, the following property interest in the following areas of land* on which such construction work is to
be performed, all of which areas are identified on the aforementioned property map designated as Exhibit “A”:
N/A
(c) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all
construction work under the Project, the following property interest in the following areas of land* which are to be developed
or used as part of or in connection with the Airport as it will be upon completion of the Project, all of which areas are
identified on the aforementioned property map designated as Exhibit “A”:
N/A
*State character of property interest in each area and list and identify for each all exceptions, encumbrances, and
adverse interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need
only be identified here by the area numbers shown on the property map.
FAA Form 5100-100 (4-76) Page 3b
U.S. DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION OMB NO. 2120-0569
PART III– BUDGET INFORMATION - CONSTRUCTION
SECTION A - GENERAL
1. Federal Domestic Assistance Catalog No.. . . . . . . . . . . . . . .. . . . 20-106
2. Functional or Other Breakout.. . . . . . . . . . . . . . . . . . . . . . . . .. . . .
SECTION B - CALCULATION OF FEDERAL GRANT
Use only for revisions
Cost Classification Latest Approved
Amount
Adjustment+ or (-) Total Amount
Required
1. Administration Expense $ $ $
2. Preliminary Expense
3. Land, structures, right-of-way
4. Architectural engineering basic fees 83,333
5. Other architectural engineering fees
6. Project inspection fees
7. Land development
8. Relocation Expenses
9. Relocation payments to individuals and businesses
10. Demolition and removal
11. Construction and project improvement
12. Equipment
13. Miscellaneous
14. Total (Lines 1 through 13) 83,333
15. Estimated Income (if applicable)
16. Net Project Amount (Line 14 minus 15) 83,333
17. Less: Ineligible Exclusions
18. Add: Contingencies
19. Total Project Amt. (Excluding Rehabilitation Grants) 83,333
20. Federal Share requested of Line 19 75,000
21. Add Rehabilitation Grants Requested (100 percent)
22. Total Federal grant requested (Lines 20 & 21) 75,000
23. Grantee share 4,583
24. Other shares (Caltrans) 3,750
25. Total project (Lines 22, 23, & 24) $ $ $ 83,333
FAA FORM 5100-100 (6-73) SUPERSEDES FAA FORM 5100-10 PAGES 1 THRU 7 Page 4
U.S. DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION OMB NO. 2120-0569
SECTION C - EXCLUSIONS
26. Classification
Ineligible for
Participation
(1)
Excluded from
Contingency Provision
(2)
a. $
$
b..
c.
d.
e.
f.
g. Totals
SECTION D - PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE
27. Grantee Share $ 4,583
a. Securities
b. Mortgages
c. Appropriations (By Applicant)
d. Bonds
e. Tax Levies
f. Non Cash`
g .Other (Explain)
h .TOTAL – Grantee share 4,583
28. Other Shares
a. State 3,750
b. Other
c. Total Other Shares 3,750
29. TOTAL $ 8,333
SECTION E - REMARKS
PART IV PROGRAM NARRATIVE (ATTACH –SEE INSTRUCTIONS)
FAA Form 5100-100 (6-73) SUPERSEDES FAA FORM 5100-10 PAGES 1 THRU 7
PAGE 5
PART IV
PROGRAM NARRATIVE
U.S. DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION OMB NO. 2120-0569
PROJECT: 1) ALP Update with Narrative Report
AIRPORT: City of Ukiah Airport (UKI)
1. Objective:
1) Provide planning-level analysis and design guidance on runway width, provision of standard exit taxiways, an east
side transient apron, helicopter parking, and an east side parallel taxiway. Update the ALP set to reflect design
conclusions. Prepare an Exhibit A Property Map and Airspace Plan to complete the ALP set.
2. Benefits Anticipated:
1) Improve safety through elimination of nonstandard exit taxiways. Reduce long-term maintenance costs by
narrowing the runway. Improve the quality of aviation services through the provision of transient aircraft parking with
improved access to nearby hotels, restaurants, and retail centers.
3. Approach:
1) Utilize a standard planning process combining technical analysis and user input to determine appropriate airfield
design changes. The ALP update will need to be consistent with FAA guidance on ALPs and the recently updated
Airport Design advisory circular.
4. Geographic Location:
City of Ukiah, California
6: Sponsor's Representative: (incl. address & tel. no.)
Greg Owen
1403 South State Street
Ukiah, CA 95482
(707) 467-2855
FAA Form 5100-100 (6-73) SUPERSEDES FAA FORM 5100-10 PAGES 1 THRU 7
PAGE 6
Appendix 1
ASSURANCES
Airport Sponsors
___________________________________________________________________________________
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport
development, airport planning, and noise compatibility program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project application by sponsors
requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used
herein, the term "public agency sponsor" means a public agency with control of a public-use
airport; the term "private sponsor" means a private owner of a public-use airport; and the
term "sponsor" includes both public agency sponsors and private sponsors.
3. Upon acceptance of the grant offer by the sponsor, these assurances are incorporated in and
become part of the grant agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a Public
Agency Sponsor. The terms, conditions and assurances of the grant agreement shall remain
in full force and effect throughout the useful life of the facilities developed or equipment
acquired for an airport development or noise compatibility program project, or throughout
the useful life of the project items installed within a facility under a noise compatibility
program project, but in any event not to exceed twenty (20) years from the date of
acceptance of a grant offer of Federal funds for the project. However, there shall be no limit
on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as
the airport is used as an airport. There shall be no limit on the duration of the terms,
conditions, and assurances with respect to real property acquired with federal funds.
Furthermore, the duration of the Civil Rights assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor. The preceding paragraph 1 also applies to a private sponsor except that the useful
life of project items installed within a facility or the useful life of the facilities developed or
equipment acquired under an airport development or noise compatibility program project
shall be no less than ten (10) years from the date of acceptance of Federal aid for the project.
3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in the grant
agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 30, 32, 33, and 34 in section C apply to
planning projects. The terms, conditions, and assurances of the grant agreement shall remain
in full force and effect during the life of the project.
C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this grant that:
1. General Federal Requirements. It will comply with all applicable Federal laws,
regulations, executive orders, policies, guidelines, and requirements as they relate to the
application, acceptance and use of Federal funds for this project including but not limited to
the following:
Federal Legislation
a. Title 49, U.S.C., subtitle VII, as amended.
b. Davis-Bacon Act - 40 U.S.C. 276(a), et seq.1
c. Federal Fair Labor Standards Act - 29 U.S.C. 201, et seq.
d. Hatch Act – 5 U.S.C. 1501, et seq.2
Airport Assurances (3/2005) 1
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970 Title 42 U.S.C. 4601, et seq.1 2
f. National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C.
470(f).1
g. Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469
through 469c.1
h. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et
seq.
i. Clean Air Act, P.L. 90-148, as amended.
j. Coastal Zone Management Act, P.L. 93-205, as amended.
k. Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U.S.C.
4012a.1
l. Title 49 ,U.S.C., Section 303, (formerly known as Section 4(f))
m. Rehabilitation Act of 1973 - 29 U.S.C. 794.
n. Civil Rights Act of 1964 - Title VI - 42 U.S.C. 2000d through d-4.
o. Age Discrimination Act of 1975 - 42 U.S.C. 6101, et seq.
p. American Indian Religious Freedom Act, P.L. 95-341, as amended.
q. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et seq.1
r. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C.
8373.1
s. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, et seq.1
t. Copeland Anti kickback Act - 18 U.S.C. 874.1
u. National Environmental Policy Act of 1969 - 42 U.S.C. 4321, et seq.1
v. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
w. Single Audit Act of 1984 - 31 U.S.C. 7501, et seq.2
x. Drug-Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
Executive Orders
Executive Order 11246 - Equal Employment Opportunity1
Executive Order 11990 - Protection of Wetlands
Executive Order 11998 – Flood Plain Management
Executive Order 12372 - Intergovernmental Review of Federal Programs.
Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New
Building Construction1
Executive Order 12898 - Environmental Justice
Federal Regulations
a. 14 CFR Part 13 - Investigative and Enforcement Procedures.
b. 14 CFR Part 16 - Rules of Practice For Federally Assisted Airport
Enforcement Proceedings.
c. 14 CFR Part 150 - Airport noise compatibility planning.
d. 29 CFR Part 1 - Procedures for predetermination of wage rates.1
e. 29 CFR Part 3 - Contractors and subcontractors on public building or
public work financed in whole or part by loans or grants from the United
States.1
f. 29 CFR Part 5 - Labor standards provisions applicable to contracts
covering federally financed and assisted construction (also labor standards
provisions applicable to non-construction contracts subject to the Contract
Work Hours and Safety Standards Act).1
g. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor (Federal and federally
assisted contracting requirements).1
Airport Assurances (3/2005) 2
h. 49 CFR Part 18 - Uniform administrative requirements for grants and
cooperative agreements to state and local governments.3
i. 49 CFR Part 20 - New restrictions on lobbying.
j. 49 CFR Part 21 - Nondiscrimination in federally-assisted programs of the
Department of Transportation - effectuation of Title VI of the Civil Rights
Act of 1964.
k. 49 CFR Part 23 - Participation by Disadvantage Business Enterprise in
Airport Concessions.
l. 49 CFR Part 24 - Uniform relocation assistance and real property
acquisition for Federal and federally assisted programs.1 2
m. 49 CFR Part 26 – Participation By Disadvantaged Business Enterprises in
Department of Transportation Programs.
n. 49 CFR Part 27 - Nondiscrimination on the basis of handicap in programs
and activities receiving or benefiting from Federal financial assistance.1
o. 49 CFR Part 29 – Government wide debarment and suspension (nonprocurement)
and government wide requirements for drug-free workplace
(grants).
p. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods
and services of countries that deny procurement market access to U.S.
contractors.
q. 49 CFR Part 41 - Seismic safety of Federal and federally assisted or
regulated new building construction.1
Office of Management and Budget Circulars
a. A-87 - Cost Principles Applicable to Grants and Contracts with State and
Local Governments.
b A-133 - Audits of States, Local Governments, and Non-Profit
Organizations
1 These laws do not apply to airport planning sponsors.
2 These laws do not apply to private sponsors.
3 49 CFR Part 18 and OMB Circular A-87 contain requirements for State and Local
Governments receiving Federal assistance. Any requirement levied upon State
and Local Governments by this regulation and circular shall also be applicable
to private sponsors receiving Federal assistance under Title 49, United States
Code.
Specific assurances required to be included in grant agreements by any of the above laws,
regulations or circulars are incorporated by reference in the grant agreement.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor: It has legal authority to apply for the grant, and
to finance and carry out the proposed project; that a resolution, motion or
similar action has been duly adopted or passed as an official act of the
applicant's governing body authorizing the filing of the application,
including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative
of the applicant to act in connection with the application and to provide
such additional information as may be required.
b. Private Sponsor: It has legal authority to apply for the grant and to
finance and carry out the proposed project and comply with all terms,
conditions, and assurances of this grant agreement. It shall designate an
official representative and shall in writing direct and authorize that person
Airport Assurances (3/2005) 3
to file this application, including all understandings and assurances
contained therein; to act in connection with this application; and to provide
such additional information as may be required.
3. Sponsor Fund Availability. It has sufficient funds available for that portion of the project costs
which are not to be paid by the United States. It has sufficient funds available to assure operation
and maintenance of items funded under the grant agreement which it will own or control.
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory
to the Secretary, to the landing area of the airport or site thereof, or will
give assurance satisfactory to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be carried out on the property
of the sponsor, it holds good title satisfactory to the Secretary to that
portion of the property upon which Federal funds will be expended or will
give assurance to the Secretary that good title will be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of
any of the rights and powers necessary to perform any or all of the terms,
conditions, and assurances in the grant agreement without the written
approval of the Secretary, and will act promptly to acquire, extinguish or
modify any outstanding rights or claims of right of others which would
interfere with such performance by the sponsor. This shall be done in a
manner acceptable to the Secretary.
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any
part of its title or other interests in the property shown on Exhibit A to this
application or, for a noise compatibility program project, that portion of
the property upon which Federal funds have been expended, for the
duration of the terms, conditions, and assurances in the grant agreement
without approval by the Secretary. If the transferee is found by the
Secretary to be eligible under Title 49, United States Code, to assume the
obligations of the grant agreement and to have the power, authority, and
financial resources to carry out all such obligations, the sponsor shall insert
in the contract or document transferring or disposing of the sponsor's
interest, and make binding upon the transferee all of the terms, conditions,
and assurances contained in this grant agreement.
c. For all noise compatibility program projects which are to be carried out by
another unit of local government or are on property owned by a unit of
local government other than the sponsor, it will enter into an agreement
with that government. Except as otherwise specified by the Secretary, that
agreement shall obligate that government to the same terms, conditions,
and assurances that would be applicable to it if it applied directly to the
FAA for a grant to undertake the noise compatibility program project.
That agreement and changes thereto must be satisfactory to the Secretary.
It will take steps to enforce this agreement against the local government if
there is substantial non-compliance with the terms of the agreement.
d. For noise compatibility program projects to be carried out on privately
owned property, it will enter into an agreement with the owner of that
Airport Assurances (3/2005) 4
property which includes provisions specified by the Secretary. It will take
steps to enforce this agreement against the property owner whenever there
is substantial non-compliance with the terms of the agreement.
e. If the sponsor is a private sponsor, it will take steps satisfactory to the
Secretary to ensure that the airport will continue to function as a public-use
airport in accordance with these assurances for the duration of these
assurances.
f. If an arrangement is made for management and operation of the airport by
any agency or person other than the sponsor or an employee of the
sponsor, the sponsor will reserve sufficient rights and authority to insure
that the airport will be operated and maintained in accordance Title 49,
United States Code, the regulations and the terms, conditions and
assurances in the grant agreement and shall insure that such arrangement
also requires compliance therewith.
6. Consistency with Local Plans. The project is reasonably consistent with plans (existing at
the time of submission of this application) of public agencies that are authorized by the State
in which the project is located to plan for the development of the area surrounding the
airport.
7. Consideration of Local Interest. It has given fair consideration to the interest of
communities in or near where the project may be located.
8. Consultation with Users. In making a decision to undertake any airport development
project under Title 49, United States Code, it has undertaken reasonable consultations with
affected parties using the airport at which project is proposed.
9. Public Hearings. In projects involving the location of an airport, an airport runway, or a
major runway extension, it has afforded the opportunity for public hearings for the purpose
of considering the economic, social, and environmental effects of the airport or runway
location and its consistency with goals and objectives of such planning as has been carried
out by the community and it shall, when requested by the Secretary, submit a copy of the
transcript of such hearings to the Secretary. Further, for such projects, it has on its
management board either voting representation from the communities where the project is
located or has advised the communities that they have the right to petition the Secretary
concerning a proposed project.
10. Air and Water Quality Standards. In projects involving airport location, a major runway
extension, or runway location it will provide for the Governor of the state in which the
project is located to certify in writing to the Secretary that the project will be located,
designed, constructed, and operated so as to comply with applicable air and water quality
standards. In any case where such standards have not been approved and where applicable
air and water quality standards have been promulgated by the Administrator of the
Environmental Protection Agency, certification shall be obtained from such Administrator.
Notice of certification or refusal to certify shall be provided within sixty days after the
project application has been received by the Secretary.
11. Pavement Preventive Maintenance. With respect to a project approved after January 1,
1995, for the replacement or reconstruction of pavement at the airport, it assures or certifies
that it has implemented an effective airport pavement maintenance-management program
and it assures that it will use such program for the useful life of any pavement constructed,
reconstructed or repaired with Federal financial assistance at the airport. It will provide such
Airport Assurances (3/2005) 5
reports on pavement condition and pavement management programs as the Secretary
determines may be useful.
12. Terminal Development Prerequisites. For projects which include terminal development at
a public use airport, as defined in Title 49, it has, on the date of submittal of the project grant
application, all the safety equipment required for certification of such airport under section
44706 of Title 49, United States Code, and all the security equipment required by rule or
regulation, and has provided for access to the passenger enplaning and deplaning area of
such airport to passengers enplaning and deplaning from aircraft other than air carrier
aircraft.
13. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the
amount and disposition by the recipient of the proceeds of the grant, the
total cost of the project in connection with which the grant is given or
used, and the amount or nature of that portion of the cost of the project
supplied by other sources, and such other financial records pertinent to the
project. The accounts and records shall be kept in accordance with an
accounting system that will facilitate an effective audit in accordance with
the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the
United States, or any of their duly authorized representatives, for the
purpose of audit and examination, any books, documents, papers, and
records of the recipient that are pertinent to the grant. The Secretary may
require that an appropriate audit be conducted by a recipient. In any case
in which an independent audit is made of the accounts of a sponsor relating
to the disposition of the proceeds of a grant or relating to the project in
connection with which the grant was given or used, it shall file a certified
copy of such audit with the Comptroller General of the United States not
later than six (6) months following the close of the fiscal year for which
the audit was made.
14. Minimum Wage Rates. It shall include, in all contracts in excess of $2,000 for work on any
projects funded under the grant agreement which involve labor, provisions establishing
minimum rates of wages, to be predetermined by the Secretary of Labor, in accordance with
the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5), which contractors shall pay to
skilled and unskilled labor, and such minimum rates shall be stated in the invitation for bids
and shall be included in proposals or bids for the work.
15. Veteran's Preference. It shall include in all contracts for work on any project funded under
the grant agreement which involve labor, such provisions as are necessary to insure that, in
the employment of labor (except in executive, administrative, and supervisory positions),
preference shall be given to Veterans of the Vietnam era and disabled veterans as defined in
Section 47112 of Title 49, United States Code. However, this preference shall apply only
where the individuals are available and qualified to perform the work to which the
employment relates.
16. Conformity to Plans and Specifications. It will execute the project subject to plans,
specifications, and schedules approved by the Secretary. Such plans, specifications, and
schedules shall be submitted to the Secretary prior to commencement of site preparation,
construction, or other performance under this grant agreement, and, upon approval of the
Secretary, shall be incorporated into this grant agreement. Any modification to the approved
Airport Assurances (3/2005) 6
plans, specifications, and schedules shall also be subject to approval of the Secretary, and
incorporated into the grant agreement.
17. Construction Inspection and Approval. It will provide and maintain competent technical
supervision at the construction site throughout the project to assure that the work conforms
to the plans, specifications, and schedules approved by the Secretary for the project. It shall
subject the construction work on any project contained in an approved project application to
inspection and approval by the Secretary and such work shall be in accordance with
regulations and procedures prescribed by the Secretary. Such regulations and procedures
shall require such cost and progress reporting by the sponsor or sponsors of such project as
the Secretary shall deem necessary.
18. Planning Projects. In carrying out planning projects:
a. It will execute the project in accordance with the approved program
narrative contained in the project application or with the modifications
similarly approved.
b. It will furnish the Secretary with such periodic reports as required
pertaining to the planning project and planning work activities.
c. It will include in all published material prepared in connection with the
planning project a notice that the material was prepared under a grant
provided by the United States.
d. It will make such material available for examination by the public, and
agrees that no material prepared with funds under this project shall be
subject to copyright in the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose,
distribute, and otherwise use any of the material prepared in connection
with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment
of specific consultants and their subcontractors to do all or any part of this
project as well as the right to disapprove the proposed scope and cost of
professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's
employees to do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant
or the Secretary's approval of any planning material developed as part of
this grant does not constitute or imply any assurance or commitment on the
part of the Secretary to approve any pending or future application for a
Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical
users of the airport, other than facilities owned or controlled by the United
States, shall be operated at all times in a safe and serviceable condition and
in accordance with the minimum standards as may be required or
prescribed by applicable Federal, state and local agencies for maintenance
and operation. It will not cause or permit any activity or action thereon
which would interfere with its use for airport purposes. It will suitably
Airport Assurances (3/2005) 7
operate and maintain the airport and all facilities thereon or connected
therewith, with due regard to climatic and flood conditions. Any proposal
to temporarily close the airport for non-aeronautical purposes must first be
approved by the Secretary.
In furtherance of this assurance, the sponsor will have in effect
arrangements for-
(1) Operating the airport's aeronautical facilities whenever
required;
(2) Promptly marking and lighting hazards resulting from airport
conditions, including temporary conditions; and
(3) Promptly notifying airmen of any condition affecting
aeronautical use of the airport.
Nothing contained herein shall be construed to require that the airport be
operated for aeronautical use during temporary periods when snow, flood
or other climatic conditions interfere with such operation and maintenance.
Further, nothing herein shall be construed as requiring the maintenance,
repair, restoration, or replacement of any structure or facility which is
substantially damaged or destroyed due to an act of God or other condition
or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items
that it owns or controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation. It will take appropriate action to assure that such
terminal airspace as is required to protect instrument and visual operations to the airport
(including established minimum flight altitudes) will be adequately cleared and protected by
removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport
hazards and by preventing the establishment or creation of future airport hazards.
21. Compatible Land Use. It will take appropriate action, to the extent reasonable, including
the adoption of zoning laws, to restrict the use of land adjacent to or in the immediate
vicinity of the airport to activities and purposes compatible with normal airport operations,
including landing and takeoff of aircraft. In addition, if the project is for noise compatibility
program implementation, it will not cause or permit any change in land use, within its
jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise
compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable
terms and without unjust discrimination to all types, kinds and classes of
aeronautical activities, including commercial aeronautical activities
offering services to the public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right
or privilege at the airport is granted to any person, firm, or corporation to
conduct or to engage in any aeronautical activity for furnishing services to
the public at the airport, the sponsor will insert and enforce provisions
requiring the contractor to-
(1) furnish said services on a reasonable, and not unjustly discriminatory,
basis to all users thereof, and
(2) charge reasonable, and not unjustly discriminatory, prices for each
unit or service, provided that the contractor may be allowed to make
reasonable and nondiscriminatory discounts, rebates, or other similar
types of price reductions to volume purchasers.
Airport Assurances (3/2005) 8
c. Each fixed-based operator at the airport shall be subject to the same rates,
fees, rentals, and other charges as are uniformly applicable to all other
fixed-based operators making the same or similar uses of such airport and
utilizing the same or similar facilities.
d. Each air carrier using such airport shall have the right to service itself or to
use any fixed-based operator that is authorized or permitted by the airport
to serve any air carrier at such airport.
e. Each air carrier using such airport (whether as a tenant, non tenant, or
subtenant of another air carrier tenant) shall be subject to such
nondiscriminatory and substantially comparable rules, regulations,
conditions, rates, fees, rentals, and other charges with respect to facilities
directly and substantially related to providing air transportation as are
applicable to all such air carriers which make similar use of such airport
and utilize similar facilities, subject to reasonable classifications such as
tenants or non tenants and signatory carriers and non signatory carriers.
Classification or status as tenant or signatory shall not be unreasonably
withheld by any airport provided an air carrier assumes obligations
substantially similar to those already imposed on air carriers in such
classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent
any person, firm, or corporation operating aircraft on the airport from
performing any services on its own aircraft with its own employees
[including, but not limited to maintenance, repair, and fueling] that it may
choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges
referred to in this assurance, the services involved will be provided on the
same conditions as would apply to the furnishing of such services by
commercial aeronautical service providers authorized by the sponsor under
these provisions.
h. The sponsor may establish such reasonable, and not unjustly
discriminatory, conditions to be met by all users of the airport as may be
necessary for the safe and efficient operation of the airport.
i. The sponsor may prohibit or limit any given type, kind or class of
aeronautical use of the airport if such action is necessary for the safe
operation of the airport or necessary to serve the civil aviation needs of the
public.
23. Exclusive Rights. It will permit no exclusive right for the use of the airport by any person
providing, or intending to provide, aeronautical services to the public. For purposes of this
paragraph, the providing of the services at an airport by a single fixed-based operator shall
not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one
fixed-based operator to provide such services, and
b. If allowing more than one fixed-based operator to provide such services would
require the reduction of space leased pursuant to an existing agreement
between such single fixed-based operator and such airport.
It further agrees that it will not, either directly or indirectly, grant or permit any person, firm,
or corporation, the exclusive right at the airport to conduct any aeronautical activities,
including, but not limited to charter flights, pilot training, aircraft rental and sightseeing,
aerial photography, crop dusting, aerial advertising and surveying, air carrier operations,
Airport Assurances (3/2005) 9
aircraft sales and services, sale of aviation petroleum products whether or not conducted in
conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of
aircraft parts, and any other activities which because of their direct relationship to the
operation of aircraft can be regarded as an aeronautical activity, and that it will terminate any
exclusive right to conduct an aeronautical activity now existing at such an airport before the
grant of any assistance under Title 49, United States Code.
24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and
services at the airport which will make the airport as self-sustaining as possible under the
circumstances existing at the particular airport, taking into account such factors as the volume of
traffic and economy of collection. No part of the Federal share of an airport development, airport
planning or noise compatibility project for which a grant is made under Title 49, United States
Code, the Airport and Airway Improvement Act of 1982, the Federal Airport Act or the Airport
and Airway Development Act of 1970 shall be included in the rate basis in establishing fees,
rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel
established after December 30, 1987, will be expended by it for the capital or
operating costs of the airport; the local airport system; or other local facilities
which are owned or operated by the owner or operator of the airport and which
are directly and substantially related to the actual air transportation of
passengers or property; or for noise mitigation purposes on or off the airport.
Provided, however, that if covenants or assurances in debt obligations issued
before September 3, 1982, by the owner or operator of the airport, or provisions
enacted before September 3, 1982, in governing statutes controlling the owner
or operator's financing, provide for the use of the revenues from any of the
airport owner or operator's facilities, including the airport, to support not only
the airport but also the airport owner or operator's general debt obligations or
other facilities, then this limitation on the use of all revenues generated by the
airport (and, in the case of a public airport, local taxes on aviation fuel) shall
not apply.
b. As part of the annual audit required under the Single Audit Act of 1984, the
sponsor will direct that the audit will review, and the resulting audit report will
provide an opinion concerning, the use of airport revenue and taxes in
paragraph (a), and indicating whether funds paid or transferred to the owner or
operator are paid or transferred in a manner consistent with Title 49, United
States Code and any other applicable provision of law, including any regulation
promulgated by the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this
assurance in accordance with the provisions of Section 47107 of Title 49,
United States Code.
26. Reports and Inspections. It will:
a. submit to the Secretary such annual or special financial and operations reports
as the Secretary may reasonably request and make such reports available to the
public; make available to the public at reasonable times and places a report of
the airport budget in a format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and
documents affecting the airport, including deeds, leases, operation and use
Airport Assurances (3/2005) 10
agreements, regulations and other instruments, available for inspection by any
duly authorized agent of the Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating
to the project and continued compliance with the terms, conditions, and
assurances of the grant agreement including deeds, leases, agreements,
regulations, and other instruments, available for inspection by any duly
authorized agent of the Secretary upon reasonable request; and
d. in a format and time prescribed by the Secretary, provide to the Secretary and
make available to the public following each of its fiscal years, an annual report
listing in detail:
(i) all amounts paid by the airport to any other unit of government and the
purposes for which each such payment was made; and
(ii) all services and property provided by the airport to other units of government
and the amount of compensation received for provision of each such
service and property.
27. Use by Government Aircraft. It will make available all of the facilities of the airport
developed with Federal financial assistance and all those usable for landing and takeoff of
aircraft to the United States for use by Government aircraft in common with other aircraft at
all times without charge, except, if the use by Government aircraft is substantial, charge may
be made for a reasonable share, proportional to such use, for the cost of operating and
maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise
agreed to by the sponsor and the using agency, substantial use of an airport by Government
aircraft will be considered to exist when operations of such aircraft are in excess of those
which, in the opinion of the Secretary, would unduly interfere with use of the landing areas
by other authorized aircraft, or during any calendar month that –
a. Five (5) or more Government aircraft are regularly based at the airport or
on land adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of
Government aircraft is 300 or more, or the gross accumulative weight of
Government aircraft using the airport (the total movement of Government
aircraft multiplied by gross weights of such aircraft) is in excess of five
million pounds.
28. Land for Federal Facilities. It will furnish without cost to the Federal Government for use
in connection with any air traffic control or air navigation activities, or weather-reporting
and communication activities related to air traffic control, any areas of land or water, or
estate therein, or rights in buildings of the sponsor as the Secretary considers necessary or
desirable for construction, operation, and maintenance at Federal expense of space or
facilities for such purposes. Such areas or any portion thereof will be made available as
provided herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
a. It will keep up to date at all times an airport layout plan of the airport
showing (1) boundaries of the airport and all proposed additions thereto,
together with the boundaries of all offsite areas owned or controlled by the
sponsor for airport purposes and proposed additions thereto; (2) the
location and nature of all existing and proposed airport facilities and
structures (such as runways, taxiways, aprons, terminal buildings, hangars
and roads), including all proposed extensions and reductions of existing
airport facilities; and (3) the location of all existing and proposed
nonaviation areas and of all existing improvements thereon. Such airport
layout plans and each amendment, revision, or modification thereof, shall
Airport Assurances (3/2005) 11
be subject to the approval of the Secretary which approval shall be
evidenced by the signature of a duly authorized representative of the
Secretary on the face of the airport layout plan. The sponsor will not make
or permit any changes or alterations in the airport or any of its facilities
which are not in conformity with the airport layout plan as approved by the
Secretary and which might, in the opinion of the Secretary, adversely
affect the safety, utility or efficiency of the airport.
b. If a change or alteration in the airport or the facilities is made which the
Secretary determines adversely affects the safety, utility, or efficiency of
any federally owned, leased, or funded property on or off the airport and
which is not in conformity with the airport layout plan as approved by the
Secretary, the owner or operator will, if requested, by the Secretary (1)
eliminate such adverse effect in a manner approved by the Secretary; or (2)
bear all costs of relocating such property (or replacement thereof) to a site
acceptable to the Secretary and all costs of restoring such property (or
replacement thereof) to the level of safety, utility, efficiency, and cost of
operation existing before the unapproved change in the airport or its
facilities.
30. Civil Rights. It will comply with such rules as are promulgated to assure that no person
shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded
from participating in any activity conducted with or benefiting from funds received from this
grant. This assurance obligates the sponsor for the period during which Federal financial
assistance is extended to the program, except where Federal financial assistance is to
provide, or is in the form of personal property or real property or interest therein or structures
or improvements thereon in which case the assurance obligates the sponsor or any transferee
for the longer of the following periods: (a) the period during which the property is used for a
purpose for which Federal financial assistance is extended, or for another purpose involving
the provision of similar services or benefits, or (b) the period during which the sponsor
retains ownership or possession of the property.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes,
it will dispose of the land, when the land is no longer needed for such
purposes, at fair market value, at the earliest practicable time. That portion
of the proceeds of such disposition which is proportionate to the United
States' share of acquisition of such land will, at the discretion of the
Secretary, (1) be paid to the Secretary for deposit in the Trust Fund, or
(2) be reinvested in an approved noise compatibility project as prescribed
by the Secretary, including the purchase of nonresidential buildings or
property in the vicinity of residential buildings or property previously
purchased by the airport as part of a noise compatibility program.
b. For land purchased under a grant for airport development purposes (other
than noise compatibility), it will, when the land is no longer needed for
airport purposes, dispose of such land at fair market value or make
available to the Secretary an amount equal to the United States'
proportionate share of the fair market value of the land. That portion of
the proceeds of such disposition which is proportionate to the United
States' share of the cost of acquisition of such land will, (1) upon
application to the Secretary, be reinvested in another eligible airport
improvement project or projects approved by the Secretary at that airport
or within the national airport system, or (2) be paid to the Secretary for
deposit in the Trust Fund if no eligible project exists.
Airport Assurances (3/2005) 12
c. Land shall be considered to be needed for airport purposes under this
assurance if (1) it may be needed for aeronautical purposes (including
runway protection zones) or serve as noise buffer land, and (2) the revenue
from interim uses of such land contributes to the financial self-sufficiency
of the airport. Further, land purchased with a grant received by an airport
operator or owner before December 31, 1987, will be considered to be
needed for airport purposes if the Secretary or Federal agency making such
grant before December 31, 1987, was notified by the operator or owner of
the uses of such land, did not object to such use, and the land continues to
be used for that purpose, such use having commenced no later than
December 15, 1989.
d. Disposition of such land under (a) (b) or (c) will be subject to the retention
or reservation of any interest or right therein necessary to ensure that such
land will only be used for purposes which are compatible with noise levels
associated with operation of the airport.
32. Engineering and Design Services. It will award each contract, or sub-contract for program
management, construction management, planning studies, feasibility studies, architectural
services, preliminary engineering, design, engineering, surveying, mapping or related
services with respect to the project in the same manner as a contract for architectural and
engineering services is negotiated under Title IX of the Federal Property and Administrative
Services Act of 1949 or an equivalent qualifications-based requirement prescribed for or by
the sponsor of the airport.
33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used to
fund any project which uses any product or service of a foreign country during the period in
which such foreign country is listed by the United States Trade Representative as denying
fair and equitable market opportunities for products and suppliers of the United States in
procurement and construction.
34. Policies, Standards, and Specifications. It will carry out the project in accordance with
policies, standards, and specifications approved by the Secretary including but not limited to
the advisory circulars listed in the Current FAA Advisory Circulars for AIP projects, dated
_____ and included in this grant, and in accordance with applicable state policies, standards,
and specifications approved by the Secretary.
35. Relocation and Real Property Acquisition. (1) It will be guided in acquiring real property,
to the greatest extent practicable under State law, by the land acquisition policies in Subpart
B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses as
specified in Subpart B. (2) It will provide a relocation assistance program offering the
services described in Subpart C and fair and reasonable relocation payments and assistance
to displaced persons as required in Subpart D and E of 49 CFR Part 24. (3) It will make
available within a reasonable period of time prior to displacement, comparable replacement
dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses. The airport owner or operator will permit, to the maximum
extent practicable, intercity buses or other modes of transportation to have access to the
airport, however, it has no obligation to fund special facilities for intercity buses or for other
modes of transportation.
37. Disadvantaged Business Enterprises. The recipient shall not discriminate on the basis of
race, color, national origin or sex in the award and performance of any DOT-assisted
contract or in the administration of its DBE program or the requirements of 49 CFR Part 26.
The Recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure
Airport Assurances (3/2005) 13
non discrimination in the award and administration of DOT-assisted contracts. The
recipient’s DBE program, as required by 49 CFR Part 26, and as approved by DOT, is
incorporated by reference in this agreement. Implementation of this program is a legal
obligation and failure to carry out its terms shall be treated as a violation of this agreement.
Upon notification to the recipient of its failure to carry out its approved program, the
Department may impose sanctions as provided for under Part 26 and may, in appropriate
cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil
Remedies Act of 1986 (31 U.S.C. 3801).
38. Hangar Construction. If the airport owner or operator and a person who owns an aircraft
agree that a hangar is to be constructed at the airport for the aircraft at the aircraft owner’s
expense, the airport owner or operator will grant to the aircraft owner for the hangar a long
term lease that is subject to such terms and conditions on the hangar as the airport owner or
operator may impose.
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as
defined in section 47102 of title 49, U.S.C.) has been unable to
accommodate one or more requests by an air carrier for access to gates or
other facilities at that airport in order to allow the air carrier to provide
service to the airport or to expand service at the airport, the airport owner
or operator shall transmit a report to the Secretary that-
1. Describes the requests;
2. Provides an explanation as to why the requests could not be
accommodated; and
3. Provides a time frame within which, if any, the airport will be able
to accommodate the requests.
b. Such report shall be due on either February 1 or August 1 of each year if
the airport has been unable to accommodate the request(s) in the six month
period prior to the applicable due date.
Airport Assurances (3/2005) 14
STANDARD DOT TITLE VI ASSURANCES
CITY OF UKIAH (hereinafter referred to as the Sponsor) hereby agrees that as a condition to
receiving Federal financial assistance from the Department of Transportation (DOT), it will comply
with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) and all requirements imposed by
49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of
Transportation -- Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the
"Regulations") to the end that no person in the United States shall, on the ground of race, color, or
national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected
to discrimination under any program or activity for which the applicant receives Federal financial
assistance and will immediately take any measures necessary to effectuate this agreement. Without
limiting the above general assurance, the Sponsor agrees concerning this grant that:
1. Each "program" and "facility" (as defined in Section 21.23(a) and 21.23(b)) will be conducted or
operated in compliance with all requirements of the Regulations.
2. It will insert the clauses of Attachment 1 of this assurance in every contract subject to the Act and
the Regulations.
3. Where Federal financial assistance is received to construct a facility, or part of a facility, the
assurance shall extend to the entire facility and facilities operated in connection therewith.
4. Where Federal financial assistance is in the form or for the acquisition of real property or a n
interest in real property, the assurance shall extend to rights to space on, over, or under such
property.
5. It will include the appropriate clauses set forth in Attachment 2 of this assurance, as a covenant
running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered
into by the Sponsor with other parties:
(a) for the subsequent transfer of real property acquired or improved with Federal financial
assistance under this project; and
(b) for the construction or use of or access to space on, over, or under real property acquired or
improved with Federal financial assistance under this Project.
6. This assurance obligates the Sponsor for the period during which Federal financial assistance is
extended to the program, except where the Federal financial assistance is to provide, or is in the form
of personal property or real property or interest therein or structures or improvements thereon, in
which case the assurance obligates the Sponsor or any transferee for the longer of the following
periods:
(a) the period during which the property is used for a purpose for which Federal financial
assistance is extended, or for another purpose involving the provision of similar services or benefits;
or
(b) the period during which the Sponsor retains ownership or possession of the property.
7. It will provide for such methods of administration for the program as are found by the Secretary of
transportation of the official to whom he delegates specific authority to give reasonable guarantees
that it, other sponsors, subgrantees, contractors, subcontractors, transferees, successors in interest,
and other participants of Federal financial assistance under such program will comply with all
requirements imposed or pursuant to the act, the Regulations, and this assurance.
Page 1 of 2
STANDARD DOT TITLE VI ASSURANCES (Continued)
8. It agrees that the United States has a right to seek judicial enforcement with regard to any matter
arising under the Act, the Regulations, and this assurance.
THIS ASSURANCE is given in consideration of and for the purpose of obtaining Federal financial assistance for this
Project and is binding on its contractors, the Sponsor, subcontractors, transferees, successors in interest and other
participants in the Project. The person or persons whose signatures appear below are authorized to sign this
assurance on behalf of the Sponsor.
DATED
CITY OF UKIAH
(Sponsor)
Jane Chambers
(Authorized Official)
(Signature of Authorized Official)
CONTRACTOR CONTRACTUAL REQUIREMENTS
ATTACHMENT 1
During the performance of this contract, the contractor, for itself, its assignees and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations. The contractor shall comply with the regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT")
Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter
referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination. The contractor, with regard to the work performed by it during the contract, shall
not discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. the contractor shall not
participate either directly of indirectly in the discrimination prohibited by section 21.5 of the Regulations,
including employment practices when the contract covers a program set forth in Appendix B of the
Regulations.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations
either by competitive bidding or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials or lease of equipment, each potential subcontractor or
supplier shall be notified by the contractor of the contractor's obligations under this contract and the
Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
4. Information and Reports. The contractor shall provide all information and reports required by the
Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation
Administration (FAA) to be pertinent to ascertain compliance with such Regulations, orders, and instructions.
Where any information required of a contract is in the exclusive possession of another who fails or refuses to
furnish this information, the contractor shall so certify to the sponsor or the FAA, as appropriate, and shall
set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance. In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the sponsor shall impose such contract sanctions as it or the
FAA may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the contractor complies, and/or
b. Cancellation, termination, or suspension of the contract, in whole or in part.
6. Incorporation of Provisions. The contractor shall include the provisions of paragraphs 1 through 5 in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any
subcontract or procurement as the sponsor or the FAA may direct as a means of enforcing such provisions
including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved
in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor
may request the Sponsor to enter into such litigation to protect the interests of the sponsor and, in addition,
the contractor may request the United States to enter into such litigation to protect the interest of the United
States.
CLAUSES FOR DEEDS, LICENSES, LEASES, PERMITS OR SIMILAR INSTRUMENTS
ATTACHMENT 2
The following clauses shall be included in deeds, licenses, leases, permits, or similar instruments
entered into by the Sponsor pursuant to the provisions of Assurances 5(a) and 5(b).
1. The (grantee, licensee, permittee, etc., as appropriate) for himself, his heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration
hereof, does hereby covenant and agree (in the case of deeds and leases add "as a
covenant running with the land") that in the event facilities are constructed,
maintained, or otherwise operated on the said property described in this (deed,
license, lease, permit, etc.) for a purpose for which a DOT program or activity is
extended or for another purpose involving the provision of similar services or benefits,
the (grantee, licensee, lessee, permittee, etc.) shall maintain and operate such
facilities and services in compliance with all other requirements imposed pursuant to
49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department
of Transportation, and as said Regulations may be amended.
2. The (grantee, licensee, lessee, permittee, etc., as appropriate) for himself, his heirs,
personal representatives, successors in interest, and assigns, as a part of the
consideration hereof, does hereby covenant and agree (in the case of deeds and
leases add "as a covenant running with the land") that: (1) no person on the grounds
of race, color, or national origin shall be excluded from participation in, denied the
benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2)
that in the construction of any improvements on, over, or under such land and the
furnishing of services thereon, no person on the grounds of race, color, or national
origin shall be excluded from participation in, denied the benefits of, or otherwise be
subjected to discrimination, (3) that the (grantee, licensee, permittee, etc.) shall use
the premises in compliance with all other requirements imposed by or pursuant to 49
CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of
Transportation, and as said Regulations may be amended.
REQUIRED STATEMENTS
AIRPORT IMPROVEMENT PROGRAM PROJECTS
AIRPORT:
City of Ukiah Airport
LOCATION:
Ukiah, California
AIP PROJECT NO.:
STATEMENTS APPLICABLE TO THIS PROJECT
a.
INTEREST OF NEIGHBORING COMMUNITIES: In formulating this project, consideration has been
given to the interest of communities that are near Ukiah Regional Airport.
b. THE DEVELOPMENT PROPOSED IN THIS PROJECT will not require the use of publicly owned land
from a public park, recreation area, wildlife and fowl refuge, or a historical site under Federal, State, or
Local jurisdiction.
c. FBO COORDINATION: The airport development proposed in this project has been coordinated with the
Fixed Base Operator(s) utilizing Ukiah Regional Airport, and they have been informed regarding the
scope and nature of this project.
d. THE PROPOSED PROJECT IS CONSISTENT with existing approved plans for the area surrounding the
airport.
The above statements have been duly considered and are applicable to this project. (Provide comment for any
statement not checked).
BY:
JANE CHAMBERS
DATE:
TITLE:
CITY MANAGER
SPONSORING AGENCY:
CITY OF UKIAH
NOTE: Where opposition is stated to an airport development project, whether expressly or by proposed revision, the
following specific information concerning the opposition to the project must be furnished.
a.
Identification of the Federal, state, or local governmental agency, or the person or persons opposing the project; n/a
b. The nature and basis of opposition; n/a
c. Sponsor's plan to accommodate or otherwise satisfy the opposition; n/a
d. Whether an opportunity for a hearing was afforded, and if a hearing was held, an analysis of the facts developed at the hearing
as they relate to the social, economic, and environmental aspects of the proposed project and its consistency with the goals and
objectives of such urban planning as has been carried out by the community. n/a
e. If the opponents proposed any alternatives, what these alternatives were and the reason for nonacceptance; n/a
f. Sponsor's plans, if any, to minimize any adverse effects of the project; n/a
g. Benefits to be gained by the proposed development; and n/a
h. Any other pertinent information which would be of assistance in determining whether to proceed with the project. n/a
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS,
AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
Grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form LLL "Disclosure of Lobby Activities", in accordance with its
instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipents shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails
to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
Signed Date
Jane Chambers
Title City Manager
U.S. DEPARTMENT OF TRANSPORTATION
FEDERAL AVIATION ADMINISTRATION
AIRPORT IMPROVEMENT PROGRAM
SPONSOR CERTIFICATION
PROJECT PLANS AND SPECIFICATIONS
CITY OF UKIAH UKIAH AIRPORT AIP No.
(Sponsor) (Airport) (Project Number)
Runway Rehabilitation (Preliminary Engineering)
(Work Description)
Title 49, United States Code, section 47105(d), authorizes the Secretary to require certification from the sponsor that it will
comply with the statutory and administrative requirements in carrying out a project under the Airport Improvement Program
(AIP). AIP standards are generally described in FAA Advisory Circular (AC) 150/5100-6, Labor Requirements for the Airport
Improvement Program, AC 150/5100-15, Civil Rights Requirements for the Airport Improvement Program, and AC 150/5100-16,
Airport Improvement Program Grant Assurance One--General Federal Requirements. A list of current advisory circulars with
specific standards for design or construction of airports as well as procurement/installation of equipment and facilities is
referenced in standard airport sponsor Grant Assurance 34 contained in the grant agreement.
Except for the certified items below marked not applicable (N/A), the list includes major requirements for this aspect of project
implementation, although it is not comprehensive, nor does it relieve the sponsor from fully complying with all applicable
statutory and administrative standards.
Yes No N/A
1. The plans and specifications were will be prepared in accordance with
applicable Federal standards and requirements, so no deviation or
modification to standards set forth in the advisory circulars, or State
standard, is necessary other than those previously approved by the FAA.
2. Specifications for the procurement of equipment are not will not be
proprietary or written so as to restrict competition. At least two
manufacturers can meet the specification.
3. The development included to be included in the plans is depicted on the
airport layout plan approved by the FAA.
4. Development that is ineligible for AIP funding has been will be omitted
from the plans and specifications.
5. The process control and acceptance tests required for the project by
standards contained in Advisory Circular 150/5370-10 are will be included
in the project specifications.
6. If a value engineering clause is incorporated into the contract,
concurrence was will be obtained from the FAA.
7. The plans and specifications incorporate will incorporate applicable
requirements and recommendations set forth in the Federally approved
environmental finding.
8. For construction activities within or near aircraft operational areas, the
requirements contained in Advisory Circular 150/5370-2 have been will be
discussed with the FAA as well as incorporated into the specifications,
and a safety/phasing plan has FAA’s concurrence, if required.
9. The project was will be physically completed without Federal participation
in costs due to errors and omissions in the plans and specifications that
were foreseeable at the time of project design.
Page 1 of 2
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and have
prepared documentation attached hereto for any item marked “no” that is correct and complete.
CITY OF UKIAH
(Name of Sponsor)
(Signature of Sponsor’s Designated Official Representative)
Jane Chambers
(Typed Name of Sponsor’s Designated Official Representative)
City Manager
(Typed Title of Sponsor’s Designated Official Representative)
(Date)
U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM
SPONSOR CERTIFICATION DRUG-FREE WORKPLACE
City of Ukiah Ukiah Airport
(Sponsor) (Airport) (Project Number)
Runway Rehabilitation (Preliminary Engineering)
(Work Description)
Title 49, United States Code, section 47105(d), authorizes the Secretary to require certification from the sponsor that it will
comply with the statutory and administrative requirements in carrying out a project under the Airport Improvement Program
(AIP). General requirements on the drug-free workplace within Federal grant programs are described in Title 49, Code of
Federal Regulations, Part 29. Sponsors are required to certify they will be, or will continue to provide, a drug-free workplace in
accordance with the regulation. The AIP project grant agreement contains specific assurances on the Drug-Free Workplace Act
of 1988.
Except for the certified items below marked not applicable (N/A), the list includes major requirements for this aspect of project
implementation, although it is not comprehensive, nor does it relieve the sponsor from fully complying with all applicable
statutory and administrative standards.
Yes No N/A
1. A statement has been will be published notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the sponsor's workplace, and
specifying the actions to be taken against employees for violation of such
prohibition.
2. An ongoing drug-free awareness program has been will be
established to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The sponsor's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee
assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace.
3. Each employee to be engaged in the performance of the work has been
will be given a copy of the statement required within item 1 above.
4. Employees have been will be notified in the statement required by item 1
above that, as a condition employment under the grant, the employee will:
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
5. The FAA will be notified in writing within ten calendar days after receiving
notice under item 4b above from an employee or otherwise receiving
actual notice of such conviction. Employers of convicted employees must
provide notice, including position title of the employee, to the FAA.
Notices shall include the project number of each affected grant.
Yes No N/A
6. One of the following actions will be taken within 30 calendar days of
receiving a notice under item 4b above with respect to any employee who
is so convicted:
a. Take appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
b. Require such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate
agency.
7. A good faith effort will be made to continue to maintain a drug-free
workplace through implementation of items 1 through 6 above.
I have prepared documentation attached hereto with site(s) for performance of work (street address, city, county, state, zip
code). There are no such workplaces that are not identified in the attachment. I have prepared additional documentation for
any above items marked “no” and attached it hereto. I certify that, for the project identified herein, responses to the forgoing
items are accurate as marked and attachments are correct and complete.
City of Ukiah
(Name of Sponsor)
(Signature of Sponsor’s Designated Official Representative)
Jane Chambers
(Typed Name of Sponsor’s Designated Official Representative)
City Manager
(Typed Title of Sponsor’s Designated Official Representative)
(Date)