HomeMy WebLinkAbout2012-06-20 Packet w/addendums
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
June 20, 2012
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. U.S. Army Week Proclamation
b. RRWA “Take it from the Tap” Proclamation
c. Recognizing Venerable Master Hsuan Hua Proclamation
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
None
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council m ay have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be j udicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Report of Disbursements for Month of May 2012
b. Approval of the Amended and Restated Market Purchase Program Agreement With NCPA
And Authorize The City Manager To Execute All Necessary Documents. (EUD)
c. Authorize City Manager To: 1) Negotiate And Execute The ZGlobal Termination Agreement
And 2) Negotiate And Execute An Agreement With GP Strategies For National Electric
Reliability Corporation (NERC) Compliance Services For The City Of Ukiah Electric Utility
Department (EUD).
d. 1) Award Of Contract For The Overhaul Of Two Turbine Shut-Off Valves (TSV), Penstock
Repair And Inspection, Specification No. 12-07 And Authorize The City Manager To
Execute All Necessary Documents. 2) Authorize A Budget Amendment In The Amount Of
$100,000. (EUD)
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow acti on to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Receive Report From The City Council Palace Hotel Ad-Hoc Committee, Hear From The
Public, And Consider Adopting The Resolution Ordering The Repair Or Removal Of The
Dilapidated Palace Hotel Structure Located At 272 North State Street
12. UNFINISHED BUSINESS
a. Status Report Regarding Sign Code Enforcement
b. Approval Of Amendment No. 1 With Carollo Engineers For The Preparation Of A CEQA
Document For The Recycled Water Feasibility Study In An Amount Not To Exceed $65,829.
c. Rejection Of Bids For The Fire Suppression System At Anton Stadium, Specification No.
E32192 And E32193.
13. NEW BUSINESS
a. Report To City Council From Sun House Guild/Grace Hudson Museum Endowment Ad
Hoc; Consideration Of Resolution Adopting Terms Of Agreement; Direction To City Attorney
And City Manager Authorizing Drafting And Signature Of 3 Year Agreement
b. Nominate And Vote On Five Appointments To The City Design Review Board And Adopt
Resolution Making Formal Appointments
c. Appointments To Commissions And Committees For Term Expirations And Vacancies
Relative To The Airport Commission; Demolition Permit Review Committee; Investment
Oversight Committee; And Paths, Open Space And Creeks Commission And Resolution
Making The Appointments.
d. Adopt A Plan For The Use Of The Prop 1B Local Streets And Roads 2009-2010
Appropriation
e. Consideration of lease agreement with Tayman Park for the Pro-Shop and Maintenance
Operations of the Ukiah Municipal Golf Course and Consideration of a lease agreement
with the Ukiah Men’s Golf Club for the Cart Storage Facilities.
f. Consideration And Adoption Of Resolution Of The City Council Of The City Of Ukiah
Adopting The 2012-2013 Fiscal Year Budget
14. CITY OF UKIAH, AS SUCCESSOR AGENCY TO THE UKIAH REDEVELOPMENT
AGENCY
15. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel –Existing Litigation
(Subdivision (a) of Gov’t Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah, North Coast Railroad Authority, Weston Solutions, Inc.,
and Administrative Office of the Courts
Under Negotiation: Price & Terms
d. Conference with Real Property Negotiators (§54956.8)
Property: APN 001-090-01, and 02 (599 Park Bl.) Negotiator: Jane Chambers, City
Manager
Negotiating Parties: City of Ukiah, Ukiah Men’s Golf Club, and Tayman Park
Under Negotiation: Price & Terms
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA
95482, during normal business hours, Monday through Thursday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue,
Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 14th day of June, 2012.
Linda Brown, City Clerk
PROCLAMATION
UNITED STATES ARMY WEEK
JUNE 11-16, 2012
Whereas: The United States Army was established by the First Continental
Congress on the 14th day of June, 1775; and,
Whereas: The United States Army exists to defend the freedom of our citizens
and our nation’s security interests; and,
Whereas: Many citizens of Ukiah have served their nation and given the ultimate
sacrifice in defense of our freedoms, as members of the United States Army; and,
Whereas: It is proper to recognize the United States Army annually on its
birthday, and to thank those who have served and those who are presently serving.
NOW, THEREFORE, I, Mary Anne Landis, Mayor of the City of Ukiah, on behalf
of my fellow City Councilmembers, Phil Baldwin, Douglas F. Crane, Benj Thomas, and
Mari Rodin hereby proclaim June 11 through 16, 2012, as
United States Army Week
in Ukiah, and exhort all citizens to join with me in this salute to express our gratitude to
those who have served and those who are now serving to protect our Nation and its
freedoms.
Signed and sealed, this 20th day of June, in the year Two Thousand and Twelve.
_______________________________
Mary Anne Landis, Mayor
PROCLAMATION
Tap Water
Whereas, City of Ukiah is committed to providing high-quality, dependable, economical and
Environmentally- friendly water to our community’s taps; and
Whereas, taste test results have demonstrated that many people prefer to drink tap water
over bottled water; and
Whereas, tap water is less than a penny per gallon; and
Whereas, bottled water costs, on average, 2000 times more than tap water; and
Whereas, tap water is the most economic and healthy choice for our community to drink; and
Whereas, replacing sugary beverages with tap water decreases risk for obesity and improves
overall health; and
Whereas, City of Ukiah tap water meets stringent public health standards; and
Whereas, encouraging our community to take it from the tap creates health, economic, and
environmental benefits; and
Whereas, we are all stewards of and investors in our water infrastructure upon which future
generations depend; and
Whereas, City of Ukiah is committed to improving the health of our community by increasing
access and supporting the consumption of safe, healthy tap water for all.
NOW, THEREFORE BE IT RESOLVED that I, Mary Anne Landis, Mayor of the City of Ukiah, on behalf of
my fellow City Council members , Douglas Crane, Phil Baldwin, Mari Rodin and Benj Thomas hereby
proclaim tap water is the drink of choice in Ukiah, and urge all citizens to join with me in supporting the
entire community to start taking it from the tap.
Signed and sealed, this 20th day of June, in the year Two Thousand and Twelve.
_______________________________
Mary Anne Landis, Mayor
PROCLAMATION
IN RECOGNITION OF VENERABLE MASTER
HSUAN HUA
WHEREAS, the Venerable Master Hsuan Hua was a major figure in establishing
Buddhism as a complement to the religious and cultural diversity of our country;
WHEREAS, Americans of all religious persuasions have come to view with respect the
Buddhist teaching of inner peacefulness, in that it promotes peace among neighbors
and among peoples;
WHEREAS, it was in June, 1962, exactly 50 years ago, that the Venerable Master
Hsuan Hua came to United States to begin his ministry;
WHEREAS, during his remaining 33 years until his death in 1995, the Venerable Master
Hsuan Hua established the Dharma Realm Buddhist Association, with its monastic
headquarters at the City of Ten Thousand Buddhas, in Talmage, C alifornia, and its 28
branch monasteries;
AND WHEREAS, the Venerable Master Hsuan Hua, recognizing the supreme
importance of education, also founded Dharma Realm Buddhist University, the Buddhist
Text Translation Society, elementary and secondary schools, and the Institute for World
Religions;
NOW, THEREFORE, in recognition of the Venerable Master Hsuan Hua’s many
contributions to his adopted country and to the people of the City of Ukiah and the Ukiah
Valley, the, City Council of the City of Ukiah hereby extends congratulations to his
students and disciples on the occasion of their teacher’s 50 -year commemoration.
Signed and sealed, this 20th day of June, in the year Two Thousand and Twelve.
_______________________________
Mary Anne Landis, Mayor
1) AWARD OF CONTRACT FOR THE OVERHAUL OF TWO TURBINE SHUT-OFF VALVES (TSV),
PENSTOCK REPAIR AND INSPECTION, SPECIFICATION NO. 12-07 AND AUTHORIZE THE CITY
MANGER EXECUTE ALL NECESSARY DOCUMENTS.
2) AUTHORIZE A BUDGET AMENDMENT IN THE AMOUNT OF $100,000. (EUD)
Alternative Council Option(s):
Citizens advised:
Requested by: Mel Grandi, Electric Utility Director
Prepared by: Mel Grandi, Electric Utility Director and Jim Bauer, Electrical Distribution Engineer
Coordinated with: Jane Chambers, City Manager and Jim Bauer, Electrical Distribution Engineer
Attachments: None
Approved: ___________________________
Jane Chambers, City Manager
ITEM NO.:
MEETING DATE:
7d
June 20, 2012
AGENDA SUMMARY REPORT
SUBJECT: 1) AWARD OF CONTRACT FOR THE OVERHAUL OF TWO TURBINE SHUT-OFF
VALVES (TSV), PENSTOCK REPAIR AND INSPECTION, SPECIFICATION NO. 12-07
AND AUTHORIZE THE CITY MANGER EXECUTE ALL NECESSARY DOCUMENTS.
2) AUTHORIZE A BUDGET AMENDMENT IN THE AMOUNT OF $100,000. (EUD)
Background: Prior to penstock pressurization for the fish hatchery operations, the Electric Department
inspected various systems to locate the source of water leaving the plant’s french drain outlets.
With Jim Bauer, Distribution Engineer, directing testing and inspection activities, the water source was
identified to be from a hole in a 4” pressurized drain. The inspection also identified additional equipment
maintenance/repair that is needed. This includes:
1) Turbine Shut-Off Valve (TSV) rebuild
2) Line 4” drain pipe
3) Inspect penstock and develop a maintenance plan
4) Reline/replace fish hatchery supply line
5) Replace/repair Tainter Valve seals
Action on items #2, 4 & 5 will be determined upon completion of #3, penstock inspection.
This award, if approved, will repair two TSV valves; a 4” drain line and evaluate the penstock. This work
needs to be completed to ensure safe reliable operation and preserve the community’s investment.
Discussion: The City distributed plans and specifications to 14 builder’s exchanges and a copy of the
Notice to Bidders was sent to all license class “A” contractors to date on the City’s 2012 Qualified
Contractors List for the Hydro Facility TSV Overhaul and Penstock Modification project, Specification No.
12-07. The City publicly advertised this project on May 27, 2012 and June 3, 2012, in the Ukiah Daily
Journal. In addition, the plans and specifications were posted on the City’s website. Sealed proposals will be
received and opened by the City Clerk on June 19, 2012. A bid tabulation sheet will be provided to the City
Council and the public at the meeting.
If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for
contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at
estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the
bid total indicated. As with construction projects, there may be cost overruns by reason of unforeseen work
discovered by inspection or because actual quantities installed exceed estimated quantities. Policy
Resolution No. 13, authorizes the responsible Department Head, with approval of the City Manager, to issue
change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided
that no change, when added to the original contract sum, exceeds the amount budgeted for the project.
Fiscal Impact:
x Budgeted FY 12/13 New Appropriation Not Applicable X Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
$113,800 Hydro Electric Plant 800.5536.250.000 $100,000