HomeMy WebLinkAbout2012-11-07 Packet
5a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
August 1, 2012
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on August 1, 2012, the notice for which being legally
noticed on July 27, 2012. Mayor Landis called the meeting to order at 6:03 pm. Roll was taken with
the following Councilmembers present: Rodin, Baldwin, Vice Mayor Crane, and Mayor Landis.
Councilmembers absent: Thomas. Staff Present: City Manager Chambers, City Attorney Rapport,
Assistant City Manager Sangiacomo, Planning and Community Director Stump, Senior Planner
Jordan, Public Works Director and City Engineer Eriksen, Public Safety Director Dewey, Electric
Utility Director Grandi, and City Clerk Brown
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Sun House Centennial Proclamation
Mayor Landis read the Proclamation.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Approve A Resolution Waiving The 60-Day Notification Requirement For Establishing A
County Facility Within The City Limits To Allow The County Of Mendocino To Lease
Property At 175 S. School Street, Ukiah, for Use by Mendocino County Library
b. Approval Of Notice Of Completion For Calvert Drive And Bush Street Water Main
Replacement, Specification No. 12-03
c. Report To Council For The Expenditure With SAIC Energy, Environment & Infrastructure,
LLC For Electric System Modeling. (EUD)
d. Approve Amendment #1 To The Laminar Energy Services, Inc. In The Amount Of $26,200.
(EUD)
e. Approval Of Public Works Job Reclassifications For The Lead Mechanic And Water/Sewer
Leadworker As A Result Of Departmental Needs And As Approved In The 2012/2013
Budget
Councilmember Crane pulled item 7e from the Consent Calendar, and it will become item 13g.
M/S Rodin/Crane to Approve Consent Calendar Items 7a-7d. Motion carried by the following roll
call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas, ABSTAIN:
None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
9. COUNCIL REPORTS
Councilmember Rodin reported on the Courthouse project. The CEQA process is complete at the
depot site. There will be a Ukiah presentation made in San Francisco on September 5 to make a
case for the State to continue forward with our project. She also announced that she had decided
to run again for City Council.
Mayor Landis reported about the Russian River Watershed Associations’ 9 jurisdictions and
bringing the idea that surfaced in the City’s budget process regarding masterplans that are ongoing
that must be done every so many years for which we all hire consultants, and the thought of
sharing to create efficiencies. This was well received and will go to the tech working group to
determine how it might work. She also reported on updates for woody biomass efforts and a
presentation made at Sonoma State University.
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Discussion and Possible Introduction of an Ordinance to Amend Ukiah City Code
Division 9, Chapter 1 (Subdivisions) to include Article 17.1: Lot Line Adjustments
and Article 17.2: Parcel Mergers
Planning and Community Director Stump, Senior Planner Jordan presented the item.
Recommended action(s): Introduce an Ordinance to Amend Ukiah City Code Division 9 (Planning
and Development), Chapter 1 (Subdivisions) to Include Article 17.1: Lot Line and Adjustments and
Article 17.2: Parcel Mergers and to delete section 8300(A).
Public Hearing was opened.
Public comment: None
Public Hearing was closed.
M/S Crane/Rodin to Introduce the Ordinance by Title, only. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
The Clerk read the title.
M/S Crane/Rodin to Introduce the Ordinance. Motion carried by the following roll call votes:
AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN: None.
b. Receive Report From The City Council Palace Hotel Ad-Hoc Committee, Hear From
The Public, And Consider Adopting The Resolution Ordering The Repair Or Removal
Of The Dilapidated Palace Hotel Structure Located At 272 North State Street
Ma yor Landis introduced the item indicating that the ad hoc of herself and Courncilmember Crane
have been working.
Public Hearing was opened.
Eladia Laines and Norm Hudson were present and provided an update. 1) Regarding Lead: they
have hired Mr. Bert Alheiser, Vantage Point Consulting, who is certified and will start the week of
August 7. Debris removal is on hold while this is being sorted out. 2) Roof and dry building: They
met with contractors and a water plan damage assessment is being worked on. 3) Cloud on title:
they have retained Jonathan Seigel who has all of their documents and thinks he can clear up title
in a timely manner. 4) Roofer out of Clearlake discussed weatherproof thermal plastic., asserting
that if this method is utilized, once started, they can have the Palace Hotel weather tight in three
weeks.
Public Comment: James Robert Dumonte
Public Hearing was closed.
M/S Crane/Baldwin to continue the public hearing to September 19th. Motion carried by the
following roll call votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT:
Thomas. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Adopt Resolution Authorizing The City Manager Or Her Designee To Award The Bid
For The Gobbi Street / State Street, Street And Utilities Improvement Project,
Specification No. 11-10 And To Award The Professional Services Agreement For
Construction Management And Inspection For The Gobbi Street / State Street, Street
And Utilities Improvement Project
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s):
Adopt resolution authorizing the City Manager or her designee to award the bid for the Gobbi
Street / State Street, Street And Utilities Improvement Project, Specification No. 11-10 and to
award the professional services agreement for Construction Management and Inspection for the
Gobbi Street / State Street, Street And Utilities Improvement Project.
M/S Crane/Baldwin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
13. NEW BUSINESS
a. League of CA Cities Voting Delegate and Alternates
City Manager reported that the annual conference was coming up if anyone from the Council was
interested in representing the City. Delegate names would need to be submitted by August 15.
b. Consider Approval Of: 1. Authorize Listed Budget Amendment, Repurposing Funds
From 105.2101.250.000 ($144,000) For The Purpose Of Chief Services ($42,000) And
Volunteer Stipend Program ($102,000); 2. Authorize The City Manager To Sign A
Cooperative Agreement With Hopland Fire District And Ukiah Valley Fire District To
Share Fire Chief Services At A Cost Of $42,000 Per Year ($3,500 Per Month), From
Fund 105.2101.250.000; 3. Authorize Negotiations With Both Ukiah Valley Fire
District And Hopland Fire District To Establish A Volunteer Stipend Program To
Augment Fire Services For The Greater Ukiah Valley Area;
4. Authorize Staff To Explore Options With CALFIRE For Combining City Of Ukiah
And Ukiah Valley Fire District Dispatching Services.
Public Safety Director Dewey presented the item. Recommended action(s): 1. Authorize listed
Budget Amendment, repurposing funds from 105.2101.250.000 ($144,000) for the purpose of Chief
Services ($42,000) and Volunteer Stipend Program ($102.000); 2. Authorize the City Manager to
approve a cooperative agreement with Hopland Fire District to share Fire Chief services, at a cost
of $42,000 per year, ($3,500 per month) from fund 105.2101.250.000; 3. Authorize staff to explore
negotiations with the Ukiah Valley Fire District and Hopland Fire District to establish a volunteer
stipend program to augment fire services for the greater Ukiah area; 4. Authorize Staff to explore
options with CALFIRE for combining City of Ukiah and Ukiah Valley Fire District for Dispatching
Services.
M/S Crane/Baldwin to approve the recommended actions, items 1-4.
Chief Dewey indicated he would be bringing back to Council items 3 and 4 for final approval.
Public Comment: Fire Chief Bartlett spoke to the item.
Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane and Landis. NOES:
None. ABSENT: Thomas. ABSTAIN: None
c. Authorize The Electric Utility Department To Participate In The California Cap-And-
Trade Program And Identify The Primary And Alternate Account Representatives And
Adopt Resolution. (EUD)
Electric Utility Director Grandi presented the item. Recommended action(s): Authorize The
Electric Utility Department To Participate In The California Cap-And-Trade Program And Identify
The Primary And Alternate Account Representatives And Adopt Resolution.
M/S Crane/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
d. Approval of Response to Grand Jury Report – Solid Waste
City Manager Chambers presented the item. Recommended action(s): Approve Response to
Grand Jury Report for transmission to the Grand Jury.
Councilmember Crane recused himself from the discussion because of a commercial relationship
with a related company to our hauler.
City Attorney Rapport noted that Councilmember Crane will not be counted in the quorum due to
his recusal.
M/S Crane/Baldwin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, and Landis. NOES: Baldwin. ABSENT: Thomas. ABSTAIN: Crane.
e. Consider And Approve The Ukiah City Council’s Response To The 2011-2012 Grand
Jury Report – “RDA Successor Agencies From A-Z, Starting With The Letter ‘U’
(Ukiah)” And Authorize The Mayor To Execute And Submit The Response Form On
Behalf Of The City.
Assistant City Manager Sangiacomo presented the item. Recommended action(s): Approve the
City of Ukiah’s response to the 2011-2012 Grand Jury Report titled: RDA Successor Agencies
From A-Z, Starting With the Letter “U” (Ukiah) and authorize the Mayor to execute and submit the
response form on behalf of the City.
Public Comment: Pinky Kushner spoke to the item.
M/S Crane/Baldwin to Approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas, ABSTAIN:
None.
Sangiacomo noted this report will also be before the Oversight Board next week.
f. Cancellation of Regular Scheduled Meeting of August 15, 2012
City Manager Chambers presented the item. Recommended action(s): Cancel the Regular
Scheduled Meeting of August 15, 2012.
M/S Crane/Baldwin to Approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas, ABSTAIN:
None.
g. Approval Of Public Works Job Reclassifications For The Lead Mechanic And
Water/Sewer Leadworker As A Result Of Departmental Needs And As Approved In
The 2012/2013 Budget (was item 7e)
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s):
Approve the recommended job description and salary classification changes.
The item was continued to a future meeting.
Adjourned to Closed Session.
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel –Existing Litigation
(Subdivision (a) of Gov’t Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah, North Coast Railroad Authority, Weston Solutions, Inc.,
and Administrative Office of the Courts
Under Negotiation: Price & Terms
d. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head
Units
There was no reportable action.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 8:25 pm.
________________________________
Linda C. Brown, City Clerk
5b
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
September 19, 2012
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on September 19, 2012, the notice for which being
legally noticed on September 13, 2012. Mayor Landis called the meeting to order at 6:01 pm. Roll
was taken with the following Councilmembers present: Rodin, Baldwin, Vice Mayor Crane, and
Mayor Landis. Councilmembers absent: Thomas. Staff Present: City Manager Chambers, City
Attorney Rapport, Assistant City Manager Sangiacomo, Public Works Director and City Engineer
Eriksen, Deputy Director Public Works – Streets Seanor, Finance Director Elton, Human
Resources Director Harris, Community Services Administrator Marsolan, Electrical Distribution
Engineer Bauer, and City Clerk Brown
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation: American Legion Birthday
Finance Director, and member of the American Legion post, Gordon Elton introduced the item
providing some American Legion history. He also introduced Commander John Brady who was
present to receive the proclamation.
Vice Mayor Crane read the proclamation.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Minutes of 6/6/12
M/S Rodin/Baldwin to approve the 6/6/12 Minutes as submitted. Motion carried by the following
roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas.
ABSTAIN: None
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report Of Receivables For Month Of August 2012
b. Award Purchase Of Biosolids Hauling Services For A Two Year Period To Total Waste
Systems
c. Notification To City Council Of Acquisition Of Services From ESRI For GIS Training In The
Amount Of $15,352
d. Approve Change Order #3 In The Amount Of $14,033.20 To The Contract Previously
Awarded To Site Constructors, Inc. The Purpose Of That Contract Was To Overhaul The
Plants Turbine Shut-Off Valves At The Mendocino Hydro Electric Plant. (EUD)
e. Notification To City Council Of Acquisition Of Services From GHD, Inc. For The Preparation
Of A Report Of Waste Discharge For A Master Reclamation Permit For $19,500.
5b
Mayor Landis pulled item 7b which will become 12g. Vice Mayor Crane pulled item 7e which will
become item 12h.
M/S Baldwin/Rodin to approve Consent Calendar items 7a, c, and d. Motion carried by the
following roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT:
Thomas. ABSTAIN: None
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Charley Vaugn spoke on Fukushima, Japan and their nuclear accident and submitted a resolution
for consideration to encourage the Japanese government to accept outside assistance.
Pinky Kushner spoke re the contracts being awarded to GHD.
Shannon Riley, Visit Ukiah, invitation to “A New Brand Day” community forum for marketing efforts
in Ukiah taking place at the Ukiah Valley Conference Center, September 25, 6:00 p.m. She noted
Z-Group is helping us move forward with what make’s Ukiah special.
J. R. Rose congratulated those Councilmembers who were up for reelection. He also noted we are
still having problems with our microphones. People watching the televised meeting at home are
not getting all of what is said.
9. COUNCIL REPORTS
Councilmember Baldwin reported on the creek cleanup efforts. He also stated that he and
Counclmember Rodin had concluded another positive meeting on Tax Sharing; the next meeting
will take place on 9/26.
Mayor Landis reported on reusable bags and involvement by Uk iah High School’s environmental
club. She also reported on status of the Court facilities and the productive teamwork efforts.
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Receive Report From The City Council Palace Hotel Ad-Hoc Committee, Hear From
The Public, And Consider Adopting The Resolution Ordering The Repair Or Removal
Of The Dilapidated Palace Hotel Structure Located At 272 North State Street
Mayor Landis introduced the item. Recommended action: 1) Receive verbal report from the
property owner; 2) Hear from the public and consider any objections or protests to adopting the
Resolution; and 3) Either adopt the Resolution ordering the Department of Public Works to abate
the nuisance or provide additional time for the owner to develop and implement a Plan to abate the
nuisances and restore or demolish the building.
Public Hearing opened.
Eladia Laines and Norman Hudson reported on the progress of the Palace Hotel efforts. They
covered roofing, air quality, title, etc. They are also working on historic preservation and looking
into tax credits. They also invited City Council and staff for a tour of the Palace Hotel on Friday,
September 28, 10:00 a.m. This should be noticed if there will be a majority of the Council
participating.
Public Hearing closed.
M/S Crane/Baldwin to continue the public hearing to October 17. Motion carried by the following
roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas.
ABSTAIN: None
5b
12. UNFINISHED BUSINESS
a. Adopt Ordinance Amending Ukiah City Code Division 9 (Planning and Development),
Chapter 2 (Zoning) To include Article 18 Entitled Downtown Zoning Code
This item was necessarily continued to the next regular meeting, since Councilmember Thomas
was absent, and Councilmembers Crane and Baldwin are recused from the discussion and voting.
M/S Rodin/Landis to continue the item to October 3. Motion carried by the following roll call votes:
AYES: Rodin, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN: Crane and Baldwin.
b. Award Of Professional Services Agreement To GHD, Inc. In An Amount Not To
Exceed $175,688 For The Northwestern Pacific Rail Trail Phase 1 Bid Documents And
Approve Corresponding Budget Amendments And Transfers
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s): 1.
Award a professional services agreement to GHD, Inc. in an amount not to exceed $159,716 for
the Northwestern Pacific Rail Trail Phase 1 Bid Documents. 2. Designate funding in the amount of
$15,972 to allow for design contingencies. 3. Approve corresponding budget amendments and
transfers.
Public Comment: George Rau spoke to the item.
M/S Crane/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None
c. Approval Of Job Reclassifications For The Lead Mechanic, Water/Sewer Leadworker,
And Finance Controller As Approved In The 2012/2013 Budget
City Manager Chambers, Public Works Director and City Engineer Eriksen, and Finance Director
Elton spoke to the item. Recommended action(s): 1) Approve the recommended job description
and salary classification changes for the Finance Controller. 2) Approve the recommended job
description and salary classification changes for the Water/Sewer Lead Worker 3) Approve the
recommended job description and salary classification changes for the Lead Equipment Mechanic.
By general consent this item was continued for additional research and input by the unions.
d. Approve Budget Amendment To Process Payment For One Applicant Through The
Homeowners’ Sidewalk Construction Reimbursement Program, And Discuss And
Provide Direction Regarding Future Reimbursement Under The Program
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s): 1.
Approve budget amendment. 2. Provide direction to staff to suspend the Program.
M/S Crane/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None
e. Approve Budget Amendment And Award Professional Consulting Services
Agreement To EBA Engineering For Corporation Yard Remediation System
Operation And Maintenance And Quarterly Monitoring And Reporting
Director of Public Works and City Engineer Eriksen and Deputy Director Public Works – Streets
Seanor presented the item. Recommended action(s): Approve budget amendment and award
professional consulting services agreement to EBA Engineering for Corporation Yard remediation
system operation and maintenance and quarterly monitoring and reporting.
5b
M/S Baldwin/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None
f. Award Of Contract For Observatory Park Landscape Improvements Project
Specification Number 12-09 And Corresponding Budget Amendment
Community Services Supervisor Marsolan presented the item and brought an additional report with
addendum to the report and recommended action. Recommended action(s): Award contract for
Observatory Park Landscape Improvements Project, Specification No. 12-09 to the lowest
responsive, responsible bidder based on bids submitted on September 14, 2012, and approve
corresponding budget amendment. Addendum: For the construction contract for Observatory
Park Landscape Improvements, Specification No. 12-09, deem the Apparent Low Bidder, F
Loduca, CO. as non-responsible, and award the contract to the second low bidder, ELS of
Sacramento, CA, in the amount of $125,301.28, and approve corresponding budget amendment.
Public Comment: Frank Loduca, Frank Loduca Company.
Attorney Rapport advised that Council will need to decide whether the contractor’s statement of
experience he provided demonstrates he is capable of performing the work. The job involves
paving, earthwork, and landscaping – but the landscaping is not currently verifiable. Council could
decide he is capable of doing the work or that he hasn’t demonstrated the subcontractor he is
listing, while he may have the experience, doesn’t have the correct licensing. For that reason he
would need to be able to self-perform.
By general consent this item was continued to an adjourned regular meeting tomorrow night,
September 20, at 5:00 p.m., just prior to the Joint Council meeting, to give the City Attorney time to
do further research for Council’s decision.
g. Award Purchase Of Biosolids Hauling Services For A Two Year Period To Total
Waste Systems (was item 7b)
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s):
Award purchase to haul biosolids to Total Waste Systems for a two-year period at the unit price of
$48.00 per ton.
Vice Mayor Crane recused himself from the discussion and vote.
Public Comment: Jim Alyer spoke to the item.
M/S Baldwin/Rodin to approve the recommended action for a one year contract. Motion carried
by the following roll call votes: AYES: Rodin, Baldwin, and Landis. NOES: None. ABSENT: Thomas.
ABSTAIN: Crane.
h. Notification To City Council Of Acquisition Of Services From GHD, Inc. For The
Preparation Of A Report Of Waste Discharge For A Master Reclamation Permit For
$19,500. (was item 7e)
Public Works Director and City Engineer Eriksen presented the item. He noted that Mary Grace
Pawson of GHD will be present tomorrow night for the Joint City Council and Ukiah Valley
Sanitation District meeting to give a presentation. Recommended action(s): Receive notification of
acquisition of services from GHD, Inc. for the preparation of a report of waste discharge for a
master reclamation permit for $19,500.
5b
M/S Crane/Baldwin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
13. NEW BUSINESS
a. A Resolution Supporting The “Citizens Advisory Measure To End Corporate Rule
And Defend Democracy,” On The November 2012 Ballot In Mendocino County
Not heard.
This item was continued to the next Regular meeting on October 3 for Councilmember Thomas’
presence since he authored the item.
b. Award A Three-Year Agreement For Tree Trimming At Various Locations In The City
Of Ukiah To Asplundh Tree Expert Company. (EUD)
Electrical Distribution Engineer Bauer presented the item. Recommended action(s): Award a
three-year agreement for tree trimming at various locations in the City of Ukiah to Asplundh Tree
Expert Company.
M/S Rodin/Landis to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
c. Award Of Contract With GHD, Inc. In The Amount Not To Exceed $55,000 To Provide
Environmental Technical Services For The Talmage Road/Hwy101 Improvements
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s):
Award contract to GHD, Inc. to provide environmental technical services related to the Talmage
Road/HWY 101 Improvements.
M/S Crane/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
Adjourned to Closed Session.
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel –Existing Litigation
(Subdivision (a) of Gov’t Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah, North Coast Railroad Authority, Weston Solutions, Inc.,
and Administrative Office of the Courts
Under Negotiation: Price & Terms
d. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
5b
Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head
Units
e. Conference with Real Property Negotiators (§54956.8)
Property: APN 001-130-20 & 001-171-01
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Robert L. and Mary E. Snyder Trust; Joe and Diane
Mayfield
Under Negotiation: Price & Terms
No reportable action.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:05 pm, to September 20, at 5:00 pm.
to continue discussion of item 12f., Observatory Park Landscape.
________________________________
Linda C. Brown, City Clerk
5c
CITY OF UKIAH
CITY COUNCIL MINUTES
Adjourned Regular Meeting of September 19, 2012
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
To September 20th, 2012
5:00 p.m.
1. ROLL CALL
Ukiah City Council met at the Adjourned Regular Meeting of September 19 on September 20,
2012, the notice for which being legally noticed on September 19, 2012. Mayor Landis called the
meeting to order at 5:02 pm. Roll was taken with the following Councilmembers present: Thomas,
Baldwin, Vice Mayor Crane, and Mayor Landis. Councilmembers absent: Rodin. Staff Present: City
Manager Chambers, City Attorney Rapport, Community Services Administrator Marsolan,
Purchasing Supervisor Horger, and City Clerk Brown
2. UNFINISHED BUSINESS
f. Award Of Contract For Observatory Park Landscape Improvements Project
Specification Number 12-09 And Corresponding Budget Amendment
Community Services Administrator Marsolan presented the item together with City Attorney
Rapport. Recommended action(s): Award contract for Observatory Park Landscape Improvements
Project, Specification No. 12-09 to the lowest responsive, responsible bidder based on bids
submitted on September 14, 2012, and approve corresponding budget amendment. Addendum:
For the construction contract for Observatory Park Landscape Improvements, Specification No. 12-
09, deem the Apparent Low Bidder, F. Loduca, CO. as non-responsible, and award the contract to
the second low bidder, ELS of Sacramento, CA, in the amount of $125,301.28, and approve
corresponding budget amendment.
City Attorney Rapport prepared and submitted to City Council a Memorandum dated today,
September 20, 2012 with factual background, conclusion, and analysis of findings for City Council’s
consideration and decision.
Public Comment: Susan Knopf spoke to the item.
M/S Crane/Baldwin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Thomas, Baldwin, Crane, and Landis. NOES: None. ABSENT: Rodin. ABSTAIN:
None.
3. ADJOURNMENT
There being no further business, the meeting adjourned at 5:14 pm.
________________________________
Linda C. Brown, City Clerk
CITY OF UKIAH 5d
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 17, 2012
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Regular Meeting on October 17, 2012, the notice for which being
legally noticed on October 12, 2012. Vice Mayor Crane called the meeting to order at 6:01 pm. Roll
was taken with the following Councilmembers present: Thomas, Rodin, Baldwin, and Vice Mayor
Crane. Councilmembers absent: Mayor Landis. Staff Present: City Manager Chambers, City
Attorney Rapport, City Clerk Brown, Planning and Community Director Stump, Public Works
Director and City Engineer Eriksen, Public Safety Director Dewey, Fire Chief Bartlett, Finance
Director Elton.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. American Cancer Society Presentation
Larry Olson, volunteer for the American Cancer Society (ACS,) gave a brief presentation on a new
study ACS is launching. Information for anyone wanting to participate in the study will be posted at
Civic Center.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Minutes of 6/20/12
b. Regular Minutes of 10/3/12
c. Regular Minutes of 7/18/12
M/S Rodin/Baldwin to approve Minutes of 6/20/12, 10/3/12, and 7/18/12 as submitted. Motion
carried by the following roll call votes: AYES: Thomas, Rodin, Baldwin, and Crane. NOES: None.
ABSENT: Landis. ABSTAIN: None
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of September 2012
b. Award Purchase Of Altec Model AT40-G Telescopic Articulating Aerial Device With ISO
Boom To Altec Industries, Inc. For The Electric Utility Department For The Total Amount Of
$116,466.17, (Incl Tax @ 7.875%).(EUD)
c. Report On Annual Adjustment Of Transfer Station And Garbage Collection Rates
M/S Baldwin/Thomas to Approve Consent Calendar Items 7a-7c. Motion carried by the following
roll call votes: AYES: Thomas, Rodin, Baldwin, and Crane. NOES: None. ABSENT: Landis.
ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
9. COUNCIL REPORTS
Councilmember Rodin announced a LAFCO workshop taking place tomorrow from 9-3 pm for the
purpose of solidifying a vision and role. She also reported on working with First 5 and planning to
bring forward a presentation to Council at the November 7 meeting on “Complete Streets.”
10. CITY MANAGER/CITY CLERK REPORTS
City Manager Chambers reported that the City has lost some of its fire personnel and want s to
have a workshop with City Council on October 31 in City Council Chambers on what will now occur
in running the ambulance service. This date was given up by the Strategic Plan ad hoc for this
purpose, and we would like to propose combining some Strategic Planning with another topic on
November 14.
11. PUBLIC HEARINGS (6:15 PM)
a. Receive Report From The City Council Palace Hotel Ad-Hoc Committee, Hear From
The Public, And Consider Adopting The Resolution Ordering The Repair Or Removal
Of The Dilapidated Palace Hotel Structure Located At 272 North State Street
Vice Mayor Crane introduced the item and reported the last ad hoc meeting was done by
telephone. Recommended action(s): 1) Receive verbal report from the property owner; 2) Hear
from the public and consider any objections or protests to adopting the Resolution; and 3) Either
adopt the Resolution ordering the Department of Public Works to abate the nuisance or provide
additional time for the owner to develop and implement a Plan to abate the nuisances and restore
or demolish the building.
Public Hearing was opened.
Eladia Laines and Norman Hudson reported. The roof and windows have been completely
waterproofed for the winter and photos have been taken and are available to be seen. Have also
had several meetings with a structural engineer, and are working on giving a preliminary cost on
seismic work. Regarding title, there is no challenge to the ownership but is a matter of clearing the
line items with the title company on the title report. The original reconveyance was not recorded by
Mr. Fazio’s attorney, but their office has agreed to write a letter to the effect it had been dismissed.
So we are dealing with a cloud on title. Ms. Laines’ attorney is telling her we should be able to clear
up title shorty so that a demolition permit can be pursued.
The next ad hoc was scheduled for Tuesday, November 6.
Public Hearing was closed.
M/S Thomas/Rodin to continue the public hearing to November 21. Motion carried by the
following roll call votes: AYES: Thomas, Rodin, Baldwin, and Crane. NOES: None. ABSENT:
Landis. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Discuss And Introduce For Possible Adoption, A Summary Abatement, Graffiti
Removal Ordinance Addition, To The Ukiah City Code
Public Safety Director Dewey presented the item. Recommended action(s): 1. Discuss and
introduce, for possible adoption, a summary abatement, Graffiti Removal Ordinance to the City
Code.
Public Comment: Mike Sweeney and John McCowen spoke to the item.
M/S Baldwin/Rodin to appoint Vice Mayor Crane to work with the volunteer Graffiti Committee
and bring the item back on November 21. Motion carried by the following roll call votes: AYES:
Thomas, Rodin, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None
b. Approval Of Job Reclassifications For The Lead Mechanic, Water/Sewer Leadworker,
And Finance Controller As Approved In The 2012/2013 Budget
City Manager Chambers, Public Works Director and City Engineer Eriksen, and Finance Director
Elton presented the item. Recommended Action(s): 1. Approve the recommended job description
and salary classification changes for the Finance Controller. 2. Approve the recommended job
description and salary classification changes for the Water/Sewer Lead Worker; and 3. Approve the
recommended job description and salary classification changes for the Lead Equipment Mechanic.
M/S Rodin/Baldwin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Thomas, Rodin, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN:
None.
13. NEW BUSINESS
a. Consider Authorizing The City Manager To Sign A Cooperative Agreement With
CALFIRE For Fire Dispatching Services, And Make Appropriate Budget Amendments.
Public Safety Director Dewey and Fire Chief Bartlett presented the item. Dewey noted that along
with Chief Bartlett, three other fire chiefs were also present. Recommended action(s): 1) Authorize
the City Manager to approve a cooperative agreement with CALFIRE for Fire and Medical
Dispatching Services in the amount not to exceed $72,181 for Fiscal Year 12/13, $212,142 for
Fiscal Year 13/14 and $212,142 for Fiscal Year 14/15. 2) Authorize a budget amendment to FY
12/13 Budget, reducing funds 105.2101.310.000 and 105.5201.310.000 to reflect the lay-off costs
of 2 dispatch personnel from the dispatch budget, effective March 1st, 2013. (Personnel costs are
estimated, and depend upon hiring and seniority process.) 3) Authorize a budget amendment to FY
12/13, adding costs not to exceed $72,181 from funds 105.2101.250.000 and 105.5201.310.000 to
reflect the costs of contracting dispatch services from CALFIRE effective March 1st, 2013. 4)
Authorize the City Manager and staff to explore negotiations with the County of Mendocino for the
development of a side-agreement to augment dispatching costs if the City decides to eliminate
ambulance services.
Public Comment: Fire Chief Chris Rowney, Mendocino CALFIRE, spoke to the item.
M/S Baldwin/Thomas to approve the recommended actions. Motion carried by the following roll
call votes: AYES: Thomas, Rodin, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN:
None.
b. Transient Population Presentation
Public Safety Director Dewey presented the item together with a Powerpoint presentation.
Recommended action(s): Receive report and provide staff with further direction.
Public Comment: Jim Werner; John McCowen; Jackie Williams, Ford Street; and Carrie Brigham,
Plowshares.
Report was received.
c. Appointment Of One Representative To UVSD Budget Dispute Resolution
City Attorney Rapport presented the item. Recommended action(s): Appoint one representative
from the City Council to represent the City in the Budget Dispute Resolution with the Ukiah Valley
Sanitation District.
M/S Thomas/Rodin to appoint Councilmember Baldwin to meet with Ukiah Valley Sanitation
District as the next step in the dispute process. Motion carried by the following roll call votes:
AYES: Thomas, Rodin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: Baldwin.
d. Adopt Resolution Authorizing The City Manager Or Her Designee To Award The Bid
For The Orchard Avenue Storm Drain Project And Approve Corresponding Budget
Amendments
Public Works Director Eriksen presented the item. Recommended action(s): Adopt Resolution
Authorizing The City Manager Or Her Designee To Award The Bid For The Orchard Avenue Storm
Drain Project And Approve Corresponding Budget Amendments.
M/S Rodin/Thomas to approve the recommended action. Motion carried by the following roll call
votes: AYES: Thomas, Rodin, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN:
None
e. Appointment of Ad Hoc for Waste Stream Use Exploration
City Manager Chambers presented the item in the absence of Mayor Landis. Recommended
action(s): Appoint Ad Hoc Committee for Waste Stream Use Exploration.
M/S Rodin/Thomas to approve the recommended action, appointing Mayor Landis, and
Councilmember Rodin to the ad hoc. Motion carried by the following roll call votes: AYES:
Thomas, Rodin, Baldwin, and Crane. NOES: None. ABSENT: Landis. ABSTAIN: None
14. CLOSED SESSION
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:19 pm.
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Linda C. Brown, City Clerk