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HomeMy WebLinkAboutLee Howard Construction 2012-05-09AGREEMENT Oak & Perkins Streets Electric Substructure Project Spec. No. E31324 This Agreement is made and entered on May 9, 2012, in Ukiah, California, by and between Lee Howard Construction Company, a corporation ("Contractor") and the City of Ukiah ("City"), a general law municipal corporation. RECITALS: 1. The plans and specifications for this work ("the Work") are contained in Exhibit A, which is attached hereto and incorporated herein by this reference. 2. Contractor is properly licensed and qualified to perform the work. 3. Whenever this Agreement calls for City approval or notification, the approval or notification must be signed by its City Manager or his or her designee. AGREEMENT: Wherefore, in consideration of the foregoing facts and the terms and conditions as further stated herein, the parties hereby agree as follows. 1. PERFORMANCE OF THE WORK Contractor will perform the Work as further provided herein. 1.1 Time of Performance. Contractor shall commence the Work on May 14, 2012, and shall complete the Work by no later than June 22, 2012. 1.1.1. [X] [check if applicable] It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 1.1.2, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that, subject to Sections 1.13-1.14, below, the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay beyond the time prescribed. 1.1.2 ❑ [check if applicable] In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges. 1.2 Construction of Contract Documents. Contractor will perform the Work in compliance with the plans and specifications set forth in the attached Exhibit A. If there is any inconsistency or conflict between the plans and the specifications, the specifications will prevail. If there is any inconsistency between the plans and the specifications and this agreement, the terms of this Agreement shall prevail, unless expressly stated otherwise in a particular specification. 1.3 Contractor furnished items. Contractor will furnish all necessary labor, materials, tools, equipment, and transportation necessary to perform the Work. Oak & Perkins Street Substructure - E31324 May 10, 2012 1 1.4 Use of Employees. 1.4.1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics. 1.4.2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the City, $50.00 for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. 1.4.3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, City has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification, or type of workers concerned. Copies of the General Prevailing Wage Determination are on file in the office of the City Engineer and are available to the Contractor on request. The Contractor shall post the wage determination at the site of work in a prominent place where the workers can easily see it. 1.4.4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained from the City Engineer. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City. 1.4.5. Travel and Subsistence Payments. Contractor shall make travel and subsistence payments to each worker needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968). 1.4.6. Apprentices. Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under ,him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Oak & Perkins Street Substructure - E31324 May 10, 2012 2 Copies of Labor Code Sections 1771 (requiring prevailing wages), 1775 (imposing penalties, including a $50 per day, per worker forfeiture, for failure to pay prevailing wages), 1776 (requiring contractor to maintain available for inspection certified payroll records), 1777.5 (requiring certain apprenticeship programs), 1813 (imposing penalties for failure to make records available for inspection) and 1815 (requiring time and 1/2 for overtime) are attached to this Contract as Exhibit B. 1.5 CITY Inspector. CITY may designate an architect, engineer, other design professional or other inspector ("Inspector") to supervise and/or inspect Contractor's performance of the Work. The Inspector shall have no authority to change the Work, the compensation for performing the Work or the time for completing the Work without City's prior written approval. City shall notify the Contractor in writing, if it designates an Inspector. 1.6 Site Conditions. Contractor acknowledges that it has inspected the work site and any improvements involving the Work and satisfied itself as to the conditions which can affect the Work or its cost. Contractor has not relied on any representation by CITY or its officers or employees as to the condition of the site or the houses or any condition that might affect the cost of performing this Agreement. 1.7 New Products Required. All equipment, materials or fixtures furnished by Contractor under this Agreement shall be new and of the most suitable grade for the intended purpose, unless otherwise specifically provided. 1.8 Compliance with Laws. The Contractor shall give all notices and comply with all applicable laws, ordinances, codes, rules and regulations. The Contractor shall secure and pay for all permits, fees, and licenses necessary for the proper execution and completion of the work. 1.9 Protection of Site and Improvements. The Contractor shall preserve and protect the site, grounds and any involved improvements and shall not alter or damage any portion thereof, except as is absolutely necessary in order to perform the Work. The Contractor shall repair or replace, as directed by CITY, any property that it damages, loses or destroys in violation of this paragraph. Contractor shall assume full responsibility for maintaining the safety of the worksite in compliance with all applicable state and federal worker safety and protection laws and shall maintain the worksite in compliance with all such laws. 1.10 Inspection of Work. The Contractor shall ensure that the Work is available for inspection by CITY or its Inspector at all reasonable times and that no work is covered up or rendered incapable of inspection without prior notice to CITY or its Inspector and a reasonable opportunity for inspection. The presence or absence of an CITY inspector or the conduct of an inspection by CITY or its Inspector shall not relieve the Contractor from any contract requirement or compliance with Exhibit A. 1.11 Title. The Contractor warrants that it conveys full and complete title, free of all liens and encumbrances, to all materials, supplies, fixtures and equipment furnished to CITY under this Agreement and agrees to fully defend and indemnify CITY, its officers and employees, and the houses and homebuyers included in the Work from and against any claim, lien, charge, debt, cost, expense or liability arising from a breach of said warranty. 1.12 Warranties. In addition to any other warranties in this contract, the Contractor warrants that the Work conforms to the contract requirements and is free of any defect in equipment, material or workmanship for a period of one year from the date of final acceptance of the Work by CITY. If CITY accepts any part of the Work before final acceptance of the entire Work, the warranty shall continue for the period of one year from the Oak & Perkins Street Substructure - E31324 May 10, 2012 3 date of such partial acceptance. The Contractor shall remedy, at the Contractor's expense, any failure to conform, or any defect. [Initial if following sentence applies / / L_ CITY shall retain _% of the Contract Amount to secure the Contractor's warranty and shall remit the unused portion of that amount at the end of the warranty period. The time limit of this warranty shall not apply to any latent defects, or gross negligence or fraud on the part of the Contractor. 1.13. Extension of Time. Should any delays occur which the City may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays. Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the City within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the City within 45 days of the occurrence unless the City specifies in writing a longer period. All claims for a time extension must be approved by the City and incorporated into a written change order. 1.14. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the City, the Contractor shall be able to overcome them. The Contractor shall be granted a time extension of one day for each unfavorable weather day that prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four (4) continuous work hours of the authorized work period. 1.15. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the City. It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the City and that such permission may be revoked at any time by the City if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work. 1.16. Hours of Labor. , Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight (8) hours per day at not less than 1 '/2 times the basic rate of pay. The.Contractor shall forfeit to the City, Oak & Perkins Street Substructure - E31324 May 10, 2012 Il as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof. CITY shall pay the Contractor for performance of this Agreement the total lump sum of $10,675.00. 3. PAYMENT OF CONTRACT PRICE 3.1 All payments under this contract shall be made upon the presentation of certificates in writing from the City and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. 3.2 City shall pay any invoice complying with Section 3.1 for Work approved by City within thirty (30) days of its receipt by City. 4. INDEMNIFICATION AND INSURANCE. 4.1 Indemnification. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation. The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision. Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re -erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents, and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any Oak & Perkins Street Substructure - B31324 May 10, 2012 5 subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence. The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 4.2 Insurance. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors. 4.2.1. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4.2.2. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage. 3. Worker's Compensation Employer's Liability: $1,000,000 per accident for bodily injury and property damage. 4.2.3. Deductibles and Self-insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or Oak & Perkins Street Substructure - E31324 May 10, 2012 the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4.2.4. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, and volunteers are to be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy. 2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers, shall be excess of the Contractor's insurance and shall not contribute with it. 3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 4.2.5. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, as for long-term credit rating and AMB -1 for short-term credit rating. 4.2.6. Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and endorsements have been approved by the City. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements effecting the coverage required by these Special Provisions at any time. 4.2.7. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 5. TERMINATION. This Agreement may only be terminated by City: 1) for breach of the agreement; 2) because funds are no longer available to pay Contractor for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Contractor was retained. City shall notify Contractor of any Oak & Perkins Street Substructure - E31324 May 10, 2012 7 alleged breach of the agreement and of the action required to cure the breach. If Contractor fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Contractor. City shall pay the Contractor only for services performed and expenses incurred as of the effective termination date, unless terminated because the Contractor has failed to satisfactorily cure a breach after notice in which event City shall: a. retain any amounts earned under the Contract but not yet paid by City; b. take possession of all material and fixtures on the job site; c. have the right to complete the Work and recover from Contractor any increased cost to complete the Work above the amounts that would have been paid to Contractor hereunder, together with any other damages suffered by City as a result of said breach. 6. MODIFICATION OF AGREEMENT. City may, from time to time, request changes in the Work, the time to complete the work or the compensation to be paid for the Work. Such changes must be incorporated in written amendments to this Agreement. To be effective, all such changes as referred to in this section must be agreed upon in writing by both parties to this agreement. ASSIGNMENT. The Contractor shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of City. 8. APPLICATION OF LAWS. The parties hereby agree that all applicable Federal, State and local rules, regulations and guidelines not written into this Agreement shall hereby prevail during the period of this Agreement. 9. INDEPENDENT CONTRACTOR. It is the express intention of the parties hereto that Contractor is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Contractor under this Agreement, and the general public and all governmental agencies regulating such ac- tivity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and Clty. Contractor shall pay all estimated and actual federal and state income and self-employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Contractor agrees to indemnify and hold City and its officers, agents and employees harmless from and Oak & Perkins Street Substructure - E31324 May 10, 2012 N against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Contractor, including the legal costs associated with defending against any audit, claim, demand or law suit. Contractor warrants and represents that it is a properly licensed for the work performed under this Agreement with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 10. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California and any legal action concerning the agreement must be filed and litigated in the proper court in Mendocino County, each party consenting to jurisdiction and venue of California state courts in Mendocino County. 11. SEVERABILITY. If any provision of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way. 12. INTEGRATION. This Agreement, including the exhibits attached hereto, contains the entire agreement among the parties and supersedes all prior and contemporaneous oral and written agreements, understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by all of the parties. 13. WAIVER. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. 14. NOTICES. Whenever notice, payment or other communication is required or permitted under this Agreement, it shall be deemed to have been given when personally delivered, telefaxed or deposited in the United States mail with proper first class postage affixed thereto and addressed as follows: CONTRACTOR Lee Howard Construction Company Lee Howard 3900 Parducci Road Ukiah, California 95482 l Oak & Perkins Street Substructure - E31324 May 10, 2012 J CITY City of Ukiah Ukiah Civic Center 300 Seminary Ave. Ukiah, California 95482 FAX:707-463-6204 Service by telefax shall bear a notation of the date and place of transmission and the facsimile telephone number to which transmitted. Either party may change the address to which notices must be sent by providing notice of that change as provided in this paragraph. 15. PARAGRAPH HEADINGS. The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this agreement. 16. DUPLICATE ORIGINALS. This Agreement may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed any such duplicate original shall be admissible as proof of the existence and terms of the Agreement between the parties. WHEREFORE, the parties have entered this Agreement on the date first written above. LEE HO DCGNSTRUCTI CO. e: r . California Contractor's License Number 280777 Oak & Perkins Street Substructure - E31324 May 10, 2012 10 CITY By: 47"Tite: Company Name & Address: CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 1U/-46.i-bZS.i, Pax /U/-46S-6L.i4 REQUEST FORBID FAX D EMAIL RESPONSE BE ACCEPTED RETURN THIS FORM DATE: 4/17/2012 THIS IS NOT AN ORDER Khy. NU. E31324 BIDS WILL BE RECEIVED UNTIL 1:30 p.m., May 3, LU 1 L AT THE OFFICE OF THE PURCHASING SUPERVISOR 300 SEMINARY AVE. CITY of UKIAH BY: Mary Horger Email: mhorger@cityofukiah.com BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA. QUANTITY I I DESURM110N I I PRICE: 1 Furnish all labor, materials, tools, equipment and incidentals, and doing LUMP all work involved with the installation for the Oak and Perkins Streets 5UM Electric Substructure Project as per City of Ukiah Specification E31324 dated April 17, 2012. Pre -Bid Meeting: 10 a.m., April 25th, 2012*** Please call. f ary Horger at (707) 463-6233 with any questions. Thank you.. Pitt out tnjormatton comptetecy to Dox netow. TERMS: INE+ 1' 30 DEL. TO: r.v.o. vr��wn r,EADTIME ARO: N/A CONTANYNAME, �1 SIGNATURE• d PRINT NAME: J TITLE: PHONE:.rf� FAX: DATE: �i lz/, el, C ®® Right is reserved to reject any and all bids. Right is reserved to accept separate items unless specifically denied by bidder. Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. ALL BIDS MUST BE SIGNED. In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date, unless a different time period is specified in RFB. Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above. REQUEST FOR BID City of Ukiah OAK AND PERKINS STREETS ELECTRIC SUBSTRUCTURE PROJECT Specification No. E31324 April 17, 2012 Mandatory Pre -Bid Meeting 10:00 a.m., April 25th, 2012 at the Project Job Site Bid Due Date 1:30 PM, May 3, 2012 City of Ukiah Oak and Perkins Streets Electric Substructure Project, Spec. E31324 I. Introduction City of Ukiah is seeking bids from qualified Contractors to remove and replace concrete sidewalk, concrete driveway and asphalt concrete for the installation of underground electric substructure. The installation of underground electric substructure shall conform to City of Ukiah Electric Utility Department specifications, project drawing and City of Ukiah Public Works Department specifications. The project location is in the vicinity of the corner of North Oak Street, West Perkins Street, and North School Street in Ukiah, California. II. Bid Procedure PLEASE TAKE NOTICE: This Request for Bid (RFB) is issued as an open market purchase under Section 1522 of the Ukiah City Code. This is not a formal or informal bid under the provisions of state law governing RFB's for Public Projects. The procedures governing open market purchases are at the discretion of the Purchasing Officer and may vary from bid to bid, depending on the City's needs. The City Code encourages the Purchasing Officer to use modern communications, including the telephone, e-mail and the internet, to obtain the lowest possible price, consistent with the City's needs. The Purchasing Officer does use City bidder's lists when soliciting bids. You may contact the Purchasing Officer if you would like to be placed on the City's bidder's list. III. Contact Person The City has designated Mary Horger, Purchasing Supervisor, as the contact person for questions related to the work requested. Questions are to be submitted in writing, and can be done so by fax at (707) 463- 6234, or by e-mail at mhoraer@cityofukiah.com. IV. Pre -Bid Meeting - Mandatory A qualified representative of the Contractor is requested to attend a pre-bid meeting at the designated date, time and location below. Attendance at this conference is mandatory. Failure to attend this conference will be just cause for the bid to be rejected as non-responsive. The purpose of this meeting will be to clarify the contents of this bid request in order to prevent any misunderstanding of the City's position. Any doubt as to the requirements of this solicitation or any apparent omission or discrepancy should be presented to the City at this meeting. The City will then determine the appropriate action necessary, if any, and may issue a written amendment to the bid request. Oral statements or instructions will not constitute an amendment to this solicitation. Bid Conference Date: April 25`h, 2012 Bid Conference Time: 10:00 a.m. Bid Conference Location: Corner of N. Oak and W. Perkins Streets, Ukiah, California IV. Bid Submittal Instructions Bids can be submitted in hardcopy, fax, or by email. Bids are due on or before 1:30 PM, May 3, 2012 to: City of Ukiah Attn: Mary Horger 411 West Clay Street Phone: (707) 463-6233, Fax: (707) 463-6234 Email,: mhorger@cityofukiah.com 2 City of Ukiah Oak and Perkins Streets Electric Substructure Project, Spec. E31324 It will be the sole responsibility of the bidders to have their bids delivered to the City before the closing hour and date. Late bids will not be considered and will be returned unopened to the sender. The City will not be responsible for any cost incurred by the Contractor in preparation of their bid response. V. Scope of Work Work requested under this bid shall, in general, consist of; trenching approximately 90' to install 4" and 6" PVC Sch 40 conduits, one (1) padmount switch pad (Provided by City) and bumper posts and rail; inr, hidina cnw crit ramnva nnrl ranlara Avictina acnhnit rnnrrata ciria,z,allr llric,a,z,w traffic cnntrnl —4 nfandh o,• e. incidental work as shown on the project drawing and as necessary to complete the project. All work shall also be in accordance with City of Ukiah Electric Utility Department (UEUD) and Public Works Department specifications and the project drawing. The UEUD will assist the Contactor with the layout of work area and the installation of conduits into Vault 35 (E). Work schedule should be based on working Monday thru Friday, 7:00 a.m. through 4:00 p.m., excluding City holidays. On a daily basis, the Contractor shall keep the site of work and adjacent premises safe and as free from material, debris, and rubbish as practical. All construction debris created by project must be cleaned up, removed, and be disposed of properly and recycled if practical. Hauling and dump fees are the responsibility of the Contractor. Work shall be completed at the project site within 30 working days from the Notice to Proceed. Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar days delay beyond the time prescribed (please see attached Short Form Construction Contract for details). VI. Measurement and Payment Measurement — Installation of electric substructures will be measured by the lump sum bid. Payment — The lump sum price shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and doing all the work involved installation of electric substructure as designated by the project scope and plans, and no additional compensation will be allowed therefore. VII. Terms The City asks that vendors specify their desired payment preferences in their bid response. The actual payment terms of the contract will be open for negotiation during the contract phase. If no special payments are requested prior to issuing the work, the City will assume net 30 terms. The City reserves the right to award to the lowest, responsible bidder. The City also reserves the right to waive any irregularities and technicalities and request rebids should it be deemed in its best interests to do so. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. In addition, the City reserves the right to make the selection of specific parts of a bid, or multiple proposals that will best meet the needs of the City as defined in this RFB. In addition, the City reserves the right to reject any or all bids. The awarded contractor will enter a "Short Form Construction Contract", sample attached. City of Ukiah Oak and Perkins Streets Electric Substructure Project, Spec. E31324 VIII. Bidder Qualifications The City will satisfy itself that the potential contractors are reputable firms with a proven track record and a proven product. Contractors are asked to provide the information requested under Work Performance History Capability. References are to be those who you have performed similar scope of work as asked for in this RFB. References are to include the contact name and phone number. A minimum of three references are requested. IX. Insurance Requirements Bidder's attention is directed to the insurance requirements — see attached detailed insurance requirements (two pages). Contractors shall furnish to the City, upon award of contract, certificates of insurance covering full liability under Worker's Compensation laws ofthe State of California, Comprehensive General Liability and Business Auto Insurance with policy limits of not less than $2,000,000 naming the City as an additional insured party. It is highly recommended that contractors confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent awarded contractor fails to comply with the insurance requirements, that contractor may be disqualified from award of the contract. If you have questions regarding the City's requirements, please contact the City's Risk Manager at 707-463-6287. X. License and Additional Requirements 1) Compliance with Laws and Regulations: All materials, parts and equipment furnished pursuant to these specifications shall be in compliance with the laws and regulations of the State of California and OSHA. The contractor shall, if requested by the City, supply certification and evidence of such compliance. 2) Legal Requirements and Permits: The contractor agrees to fully comply with all local, City, State and Federal laws, regulations and ordinances governing performance of contractual services required, and it will be the responsibility of the contractor to obtain any and all necessary licenses, permits or clearances, including the actual cost of licenses. 3) License Requirements: Bidder/Contractor must possess a current State of California contractor's license and a City of Ukiah business license. (For information business license, please contact Kathy Norris, City of Ukiah Finance Department at 707-463-6202.) a) The Contractor shall possess a valid State of California Class A or Class C10 license. Bidder shall provide proof of possession of the proper licenses and certificates of registration necessary to perform the work. Employees actually performing the tasks shall provide proof of proper certificates of registration for same. b) The bidder shall keep in force a City of Ukiah business license for the extent of the project. c) Where subcontractors/jobbers are used, bidder shall provide the City with proof of proper licenses, certificates and proof of insurance for work performed. 4) Notice to Bidders — Prevailing Wages - Each laborer or mechanic of Contractor or any subcontractor engaged in work on the project under this contract shall be paid, pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes, copies of the General Prevailing Wage Determination (applicable to the work), for the locality in which the work is to be done can be reviewed at Website: www.dir.ca.gov/dlsi-/pwd/noi-thern.html . M City of Ukiah Oak and Perkins Streets Electric Substructure Project, Spec. E31324 INDEMNIFY AND HOLD HARMLESS AGREEMENT Contractor agrees to accept all responsibility for loss or damage to any person or entity, and to defend, indemnity, hold harmless and release the City, its officers, agents and employees, from and against any and all actions, claims, damages, disabilities, or costs of litigation that may be asserted by any person or entity, arising out of or in connection with the negligent or willful misconduct in the performance by contractor hereunder, w et er or not t ere is concurren ,passive or ac ive lTgeirc�orrth�partofthe-City; but -excluding -1' ' due to the sole active negligence or willful misconduct of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under Workmen's Compensation acts, disability benefits acts or other employee's benefits acts. Contractor shall be liable to the City for any loss or damage to City property arising from or in connection with Contractor performance hereunder. The undersigned acknowledges that this document, together with the resulting purchase order issued by the City, the executed Short Form Construction Contract, the insurance requirements for contractors, and the Contractor Statement Regarding insurance coverage comprise a written agreement between the Contractor and the City binding on both parties. The undersigned declares they are familiar with the items specified and have carefully read the RFB specification/requirements, checked all of the figures stated on the specifications and accepts full responsibility for any error or omission in the prepara ion o is i . This bid is submitted by, (check one) Zcorporation Individual Owner Partnership Other Legal Name of Bidder 6i4,�s% e! -e Address of Bidder Tax ID# Phone Number- , .� -Fax Number -- California State Contractor's License Expiration DateLzn-9 1-5 Date .�✓ "76)12, /signatures or Type Name: L e �.:, �'�/460 641467- 64) Title City of Ukiah Oak and Perkins Streets Electric Substructure Project, Spec. E31324 WORK PERFORMANCE DATA HISTORY AND CAPABILITY: Provide the name, locations and a narrative statement on the work performed. WORK PERFORMED 1. COMPANY NAME: e CONTACT:° ADDRESS: PHON 2. COMPANY NAME: CONTACT ADDRESS PHONE: 3. COMPANY NAME: CONTACT: ADDRESS 4. COMPANY NAME: CONTACT: ADDRESS: 5. COMPANY NAME: CONTACT: ADDRESS: PHONE: rel OAK & PERKINS STREETS ELECTRIC SUBSTRUCTURE PROJECT SPEC. NO. E31324 Addendum No. l April 26, 2012 The following is Addendum No. 1 to OAK & PERKINS STREETS ELECTRIC SUBSTRUCTURE PROJECT, SPECIFICATION E31324. IF YOU SUBMIT A. BID, ACKNOWLEDGMENT OF THIS ADDENDUM MUST BE SHOWN ON THIS ADDENDUM. IN ADDITION, THIS SIGNED ACKNOWLEDGMENT MUST BE SUBMITTED WITH YOUR BID, OR YOUR BID MAY BE DEEMED AS NON-RESPONSIVE. This Addendum is hereby made part of the Contract Documents to the same extent as though it were originally included therein. 1. Class C10 -Electrical Contractor license classification requirement Only n licPnsarl ('.inns A — r�Pncral FnainaPrina (.nntrantnr uAll hP F 2. Section V. Scope of Work— the description originally provided in this section of the specification has been completely changed to read as follows: "Work requested in this bid shall, in general, consist of; locating existing 6" and 4" conduit, trenching approximately 84` to install two 4" and two 6" PVC schedule 40 conduits, one (])Pad mount switch pad - (provided by the City) and seven bollards (one is removable). Work includes saw cut, remove and replace existing asphalt, concrete sidewalk, traffic control, and other incidental work as shown on the project drawing and as necessary to complete the project. One of the 4 " conduit from (N) switch intercepts (E) 4" conduit from V23 to riser location, one 4" to run from new switch to be capped off at interception location. _Locate and redirect one -6"-conduit into _(N) switch pad location_.-One6"conduit from -(N) pad location -to (E) riser pole S%W quadrant. All work shall also be in accordance with the City of Ukiah Electric Utility Department (UEUD), Public Works Department specifications and the project drawing. The UEUD will assist the Contractor with the layout of work area and with riser pole (09PERKWI2) in front of 309 Perkins ,Street, Section C of the drawing. Work schedule should be based on working Monday through Friday, 7:00 a.m. through 4, 00 p.m., excluding City holidays. On a daily basis, the Contractor shall keep the site of work and adjacent premises safe and free from material, debris, and rubbish as practical. All construction debris created by project must be cleaned up, removed, and be disposed ofproperly and recycled ifpractical. Hauling and dump fees are the responsibility of the Contractor. Work shall be completed at the project site within 30 working days fi-om the Notice to Proceed. Contractor will pay to the Cityfive hundred ($500.00) per day for each and every calendar day delay beyond the time prescribed (please see attached .Short Form Construction Contract for details). Page 1 of 2 Addendum 1 dated 4/26/12 3. Grounding Detail _—. provided -as_ Attachment "A" to this addendum. 4. Encroachment Permit/Traffic Control: The City's Electric Utility Department has confirmed with the City's Public Works Department that they would allow the closure of Perkins Street during of the performance of this work. A "Special Encroachment Permit" would have to be obtained. Copy of this permit is provided as Attachment `B" to this addendum. Please note that there will not be any fees associated with City required permitting. core mes: Please re er to "ContractorsNotes" on page one, item number 1. All other terms and conditions remain in full force and effect. �.4 Mary .H rg ACKNOWLEDGMENT I hereby acknowledge that I have received this Addendum No. 1 and have reviewed and considered it before submitti • my bid. > - Name: A0 Q, -n Page 2 of 2 Addendum 1 dated 4/26/12 Arr4e-ow�-r A 11 RISER CONDUCTOR REQUIRES 18 ft. OF CONDUCTOR INSIDE SWITCH PADMOUNT SWITCH GROUNDING DETAIL GROUND ROD 30' GROUND BUS 4/0 STR BARE CU. LAY IN BOTTOM_ OF TRENCH NOTES: 1. 4/0 STR. BARE CU GROUND SHALL BE ONE CONTINUOUS PIECE. 2. GROUND BUS SHALL BE INSTALLED AT THE BOTTOM OF THE TRENCH. 3. LAY 4/0 STR CU GROUND BUS IN BOTTOM OF VAULT PERIMETER AS SHOWN, SEE SHEET 1. 4. RISER CONDUCTOR SIZE TO BE: o. 4/0 STR BARE CU FOR PRIMARY CABLE LARGER THAN 2/0, b. #2 STR BARE CU FOR PRIMARY CABLE 2/0 AND SMALLER. 5. 4/0 STR BARE CU RISER CONDUCTOR TO BE TAPPED WITH #2 STR BARE CU TO GROUND THE 600 AMP MODULES. 6. GROUND BUS AND GROUND ROD INSTALLED AT TRANSFORMER SITES TO RISE IN THE SECONDARY PULL SECTION, 7. GROUND BUS AND GROUND ROD INSTALLED AT SWITCH SITES SHALL RISE IN THE PRIMARY PULL SECTION AT ONE SIDE OF THE SWITCH AND THEN THE GROUND BUS SHALL CONTINUE TO THE PRIMARY PULL SECTION AT THE OPPOSITE SIDE OF THE SWITCH. Drawing name:C:Wserslzbo=hVppdataVocaNt.p\kpNbbsh-30fiSEqufpment Grounding 3141007.244 g plated: Apr 25,2012•J:51pm No. I REVISIONS DATE I BY I CK'D I APP'0 CONSTRUCTION STANDARD CITY OF U K I A H VAULT AND PADMOUNT ELECTRIC UTILITY DEPARTMENT EQUIPMENT GROUNDING 04JAN 1 1 AMS AMS SHEET 1 of 1 314 1007 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION Department of Public Works 300 Seminary Avenue Phone: 707-463-6284 / 6203 SPECIAL ENCROACHMENT Ukiah, California 95482 Fax: 707-463-6204 PERMIT PERMITEE'S NAME: CONTRACTOR'S LICENSE NUMBER: ADDRESS: PHONE: FAX: TYPE AND LOCATION OF PROJECT (SUBMIT DETAILS WITH SEPARATE PLANS OR DRAWINGS): DATE OR TIME FRAME OF PROPOSED PROJECT: ANTICIPATED START DATE: ANTICIPATED COMPLETION DATE: LIST NAMES AND ADDRESSES AND CONTRACTOR'S LICENSE NUMBERS OF ANY SUBCONTRACTORS INVOLVED WITH THIS PROJECT (SEE CONDITION #3 BELOW): Validation of this permit is subject to the following conditions: The term of this permit shall be as designated by above time frame unless altered by City Engineer. The City of Ukiah reserves the right to extend, amend, or revoke this permit as deemed necessary by the City Engineer. 3. Valid Business Licenses must be obtained from the City of Ukiah Director of Finance by all contractors or subcontractors associated with work authorized by this permit in accordance with City of Ukiah Municipal Code sections 2110-2114. 4. Work shall conform to the details and location specified on the plans submitted by the Permitee and approved by the City Engineer, The Permitee shall notify the City Public Works Department approximately forty-eight (48) hours prior to commencement of any work to arrange for necessary inspections. An Encroachment Permit Fee of 3% of the estimated construction cost shall be paid to the City of Ukiah to cover permit processing, plan checking and inspections. A minimum charge of $45.00 shall apply to all encroachment permits issued. Insurance requirements: A certificate of General Liability insurance in the amount of $1,000,000.00 combined single limit per occurrence for bodily injury, personal injury and . property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be. twice the required occurrence limit. The certificate must be accompanied by an "Additional Insured endorsement which: Names the City of Ukiah, its officers, employees, agents and volunteers as additional insured d• Indicates that the policy is the primary insurance with respect to the City and that any insurance or self-insurance maintained by the City shall be in excess of the Named Insured's Insurance and not contribute with it. Example #CG 20 12 07 98 -State or political subdivisions. $ASOEncroachment Permit 2008 Indicates that the City will be notified within 30 days of insurance cancellation or within 10 days for non-payment. If work is in the street, two-way traffic shall be maintained at all times through work area unless specifically authorized by the City Engineer. Traffic control shall be maintained in accordance with State of California Manual of Traffic Controls for Construction and Maintenance of Work Zones (most current edition). Upon completion of work and before final inspection by City Engineer or designee, Permitee shall clean City right-of-way, material sites, and all ground occupied by him in connection with the work. No waste materials, including any saw cutting or grinding dust, debris, waste water, concrete washout, paint or other non-stormwater discharge shall be allowed to enter into the street, storm drain system or into any waterway. The Permitee shall be obligated to make all repairs in compliance with Standard City Specifications and/or to the satisfaction of the City Engineer to sidewalks, streets or other public facilities as may be necessary as a result of the work described in this project for a period of at least one (1) year from the completion of work. . 10, Other conditions: This encroachment permit shall be granted for the installation of: which extends into the City right-of-way. If said, encroachment shall prove to be a public health or safety hazard, the owner or Permitee shall be required to remove said encroachment at the owner's or Permitee's own expense. City shall notify owner or Permitee with written notice if removal is required and said encroachment shall be removed within a reasonable time after notice to remove is given. 11. AGREEMENT TO INDEMNIFY THE CITY OF UKIAH PERMITEE agrees to waive any claim it might have against the City of Ukiah ("CITY") or its officers and employees for death to any person, personal injury, or property damage, resulting from the use of City right-of-way for work authorized by this permit. PERMITEE agrees to indemnify and hold CITY and its officers and employees harmless from and against any claim by its members or third parties for death to any person, personal injury, or property damage, including all costs associated with defending against any such claim which arises out of PERMITEE'S activities under this permit, except for deaths, personal injuries, or property damage resulting solely and exclusively from the active negligence of CITY or its officers or employees. READ THIS PERMIT CAREFULLY. DO NOT SIGN /T UNLESS YOU FULLY UNDERSTAND ITS CONTENTS AND AGREE TO ITS TERMS. ACCEPTANCE OF PERMIT CONDITIONS: ACCEPTED BY: (Contractor's Representative) Title: DATE: PERMIT VALIDATION: ISSUED BY: DATE: PERMIT NUMBER: VERIFICATION OF WORK AS COMPLETE: INSPECTED BY: DATE: $ASQEncroachment Permit 2008 INSURANCE REQUIREMENTS FOR CONTRACTORS Contractor shall procure and maintain forthe duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Minimum Scope of Insurance Coveraae shall be at least as broad as: 1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. Minimum Limits of Insurance Contractor.shall maintain limits no less than: General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operation, products and completed operations, If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the project/location or the general aggregate limit shall be twice the required occurrence limit. Automobile Liability: $2,000,000 per accident for bodily injury and property damage. Employer's Liability: $1,000,000 per accident for bodily injury or disease. Deductibles and Self -Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, and volunteers are to be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations preformed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy. 2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or REMIF Insurance Requirements for Contractors Revised 7/00 self-insurance maintained by the City, its. officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given the City. 4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case.where an agreement to indemnifythe additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code. Waiver of Subrogation The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees, and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M.. Best rating of no less than A: VII. Verification of Coverage Contractor shall furnish the Citywith original certificates and amendatory endorsements affecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the. City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. REMIF Insurance Requirements for Contractors Revised 7100 C 411 95482 OAK & PERKINS STREETS ELECTRIC SUBSTRUCTURE PROJECT SPEC. NO. E31324 Addendum No. 2 April 30, 2012 The following is Addendum No. 2 to OAK & PERKINS STREETS ELECTRIC SUBSTRUCTURE PROJECT, SPECIFICATION E31324. IF YOU SUBMIT A BID, ACKNOWLEDGMENT OF THIS ADDENDUM MUST BE SHOWN ON THIS ADDENDUM. IN ADDITION, THIS SIGNED ACKNOWLEDGMENT MUST BE SUBMITTED WITH YOUR BID, OR YOUR BID MAY BE DEEMED AS NON-RESPONSIVE. originally included therein. 1. Attached are the following Electric Construction Standards as referenced in the drawings: a. 314-1007 — Vault and Padmount Equipment Grounding b. 314-1008 — Padmount Equipment Grounding c. 317-2426 — Padmount Switch Box Pad Conduit and Box Pad Installation Detail d. 922-5406 — Padmounted Switch Box Pad 2. The following is some questions asked, and their corresponding answers: Q: Do we cad weld or use clamps to join the ground rod to the conductor? Q: What is the size and length of the riser conductor. A: There is no conductor for the contractor. Q: What is the size of the conductor inside the switch. A: There is no conductor for the contractor. Q: What is the size and length of the ground rod? A: Standard 5/8" 8' Ground Rod. 3. BID DUE DATE HAS CHANGED: to 1:30 p.m.. Ma v 7.2012. Page 1 of 2 Addendum 2 dated 4/30/12 rms and conditions remiiftllf6me and effect. Mary ACKNOWLEDGMENT I hereby acknowledge that I have received this Addendum No. 2 and have reviewed and considered it before submi' my bid. Signe Date: 12— Co ranyame: Page 2of2 Addendum 2 dated 4/30/12 RISER CONDUCTOR REQUIRES 18 ft. OF CONDUCTOR INSIDE SWITCH PADMOUNT SWITCH GROUNDING DETAIL GROUND ROD 30, GROUND BUS 4/0 STR BARE CU. LAY IN BOTTOM OF TRENCH NOTES: 1. 4/0 STR. BARE CU GROUND SHALL BE ONE CONTINUOUS PIECE. 2. GROUND BUS SHALL BE INSTALLED AT THE BOTTOM OF THE TRENCH. 3. LAY 4/0 STR CU GROUND BUS IN BOTTOM OF VAULT PERIMETER AS SHOWN, SEE SHEET 1. 4. RISER CONDUCTOR SIZE TO BE: a. 4/0 STR BARE CU FOR PRIMARY CABLE LARGER THAN 2/0. b. #2 STR BARE CU FOR PRIMARY CABLE 2/0 AND SMALLER. 5. 4/0 STR BARE CU RISER CONDUCTOR TO BE TAPPED WITH #2 STR BARE CU TO GROUND THE 600 AMP MODULES. 6. GROUND BUS AND GROUND ROD INSTALLED AT TRANSFORMER SITES TO RISE IN THE SECONDARY PULL SECTION. 7. GROUND BUS AND GROUND ROD INSTALLED AT SWITCH SITES SHALL RISE IN THE PRIMARY PULL SECTION AT ONE SIDE OF THE SWITCH AND THEN THE GROUND BUS SHALL CONTINUE TO THE PRIMARY PULL SECTION AT THE OPPOSITE SIDE OF THE SWITCH. Drawie namz: C:\Ducumtns and Settings\AI SmxslvVocal seiinesVempWcPublish 7J90Equipmeni Grounding 3191007-2.dwg Plo,tc& Fzb 16.2011-2:ISpm No. REVISIONS DATE BY CK'D APP'D CITYOF U K I/"1 H CONSTRUCTION STANDARD SHEET OF 314 1,007 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION GROUND ROD GROUNDING DETAIL NOTE: 1. A COIL OF GROUND CONDUCTOR SHALL BE LEFT BEYOND THE GROUND ROD CLAMP ATTACHMENT. THE LENGTH OF GROUND CONDUCTOR NEEDED AT EACH TYPE OF EQUIPMENT LOCATION IS AS FOLLOWS: MODULE ENCLOSURE - 6 ft. TRANSFORMER - 6 ft. VAULT - 16 ft. SWITCH - 18 ft. 2. WHERE GROUND BUS IS TO BE INSTALLED AT PRIMARY VAULT LOCATIONS, THE GROUND ROD SHALL BE DRIVEN OUTSIDE OF THE PRIMARY VAULT. THE COIL OF GROUND CONDUCTOR SHALL BE PLACED INSIDE THE VAULT THROUGH A SEALED OPENING IN THE VAULT (SIDE). 3. THE GROUND ROD SHALL BE GALVANIZED STEEL OR COPPER CLAD STEEL NOT LESS THAN 5/8" IN DIAMETER AND 8 ft. IN LENGTH. 4. A GROUND ROD CLAMP SHALL BE USED TO CONNECT THE GROUND CONDUCTOR TO THE GROUND ROD. THE GROUND ROD CLAMP SHALL BE A 3/4", #8- 1/0 STIR COPPER CLAMP, JOSLYN CAT. NO. J8493AB OR APPROVED EQUAL. D,. -m. name: C:\Users\sbozzolhppdnta\JocaNcinp\AcPublish 706S\Equipment Groundi- 314 1008.dwg Ploned: Apr 30,2012 - 8:28am CITY OF U K I A H CONSTRUCTION STANDARD 7 -I SHEET -- OF 314 1008 DATE I DRAWN I DESIGNED I CHECKED I APPROVAL I REVISION 0J|L AROUND REMAINDER '��-FINISHED GROUND GRADE OF BOX PAD TO MATCH P*umuum/ SWITCH MAXIMUM 4-5' HEIGHT OF uux r*u SOIL AT BACK OF BOX PAD CRUSHED ROCK PER ASTM C38 \- GRADIENT #87 (�/^ TO NO. 4 / HEIGHT OF ROCK WELL GRADED) INSIDE BOX PAD \ \ HEIGHT OF CONDUITS INSIDE BOX PAD 1. PADMOUNT SWITCH BOX PAD SHALL BE LEVEL 2. PADM0UNT SWITCH SITE TO BE COMPACTED TO SO% COMPACTION (HYDRO -HAMMER IS NOT TO BE USED AROUND BOX PAD). No. REVISIONS DATE BY CK'D APP'D CONSTRUCTION STANDARD CITY OF UKIAH SHEET OF 317 2426 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION o I 78" 86" 63,,,, \ TYP 1. PAD SHALL HAVE A MINIMUM LOAD RATING OF 4000 LB. 2. MANUFACTURER REFERENCE: PROGLASS, INC. NO. SG867832 CITY OF U K I A H ENGINEERING STANDARD SHEET OF 9 2 2 5406 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION OAK & PERKINS STREETS ELECTRIC SUBSTRUCTURE PROJECT SPEC. NO. E31324 Addendum No. 3 May 1, 2012 The following is Addendum No. 3 to OAK & PERKINS STREETS ELECTRIC SUBSTRUCTURE PROJECT, SPECIFICATION E31324. IF YOU SUBMIT A BID, ACKNOWLEDGMENT OF THIS ADDENDUM MUST BE SHOWN ON. THIS ADDENDUM. IN ADDITION, THIS SIGNED ACKNOWLEDGMENT MUST BE SUBMITTED WITH YOUR BID, OR YOUR BID MAY BE DEEMED AS NON-RESPONSIVE. T4iis Addendum is hereby made part of the Cei#raet r.fs to the 4.....4 4i. w���cJ�L111.�.�iilT+llrcl3J utts-h 11 �W were originally included therein. 1. The following are questions asked, and their corresponding answers: Q: The padmount switch pad provided by the City, what is it made of, and what is its weight? Will the City set it, if not, will it be stored at the City yard for pick-up? A: Please refer to SPD -01, sheet 1 of 4, Note A.7, which identifies the Proglass part number (spec is downloadable from theProglass website). City Spec. 922-5406 was provided in Addendum 2. Contractor will be responsible for setting the switch pad. It will be available for pick-up at the City of Ukiah Corporation Yard located at 1320 Airport Road. Q: What elevation will the pad be sit? A:_Refer-t.o_City_Spec-31.7-242 provided in Addendum_2.__ Q: Will finish grade around the pad be A.C. paving or concrete? A: Match existing. Q: Dwg. No. SPD -01, Sheet 1 of 4, Note A.6.: Spec for drain rock or is red sand approved? A: Refer to City Spec. 317-2426 provided in Addendum 2. Q: City Spec. 314-1007- Riser connection need detail how it connects and materials. A: Contractor is responsible only for placing conduit on riser. Details regarding this placement are provided on Dwg RL -01 (attached). The connection is the responsibility of the City Electric Utility Department. Q: City Spec. 314-1007- Ground Rod what size and connection? A: See Addendum 2 Q&A section, as well as City Spec. 314-1008 also provided in Addendum 2. Page 1 of 2 Addendum 3 dated 5/01/12 All other terms and conditions remain in full force and effect. "��4 Mary rger ACKNOWLEDGMENT I hereby acknowledge that I have received this Addendum No. before submitti y b' Signed: Company Name: lD W D� C 4 �i1S 6 3 and have reviewed and considered it Date: ' 00/,z,— Page 0/, — Page 2 of 2 Addendum 3 dated 5/01/12 4- 0 a� o m �� 0r < U) .N U o O �_j0 Direction of ConductorsLO v� 0 Z ,c ilJ .r 3 NNN O N Q o h C rn 4 C 02M N ) U $ Z In 2 i oCO U y R r 4 I 7 44 qV 4 4 4 V 4 q � e F q j � Z W Sy O a � h R \ C Z O r � Cn y 2 O U N T W t J CITY OF UKIAH OAK AND PERKINS PAD MOUNT SWITCH #309 1. All primary trenching, backfill and compaction per City specifications. 2. All conduit. Conduit shall be 4" and 6" PVC, Schedule 40 (NEMA TC -2, Gray in color). All 90 degree primary elbows to be PVC schedule 80 and have a minimum 48' radius for 6" and minimum 36" radius for 4". (See City of Ukiah, Electrical Construction Standards 314 1007 and 311 2007). 3. Remove and replace existing equipment, sidewalk and asphalt concrete as required to install conduits. 4. Prove all conduit with 6" and 4" mandrel, and install pull line (Mule Tape) in each conduit. 5. Exact grade and location for podmounted switch box pod. 6. Excavation, backfill and compaction for padmounted switch box pad, including installation of 12' to 18' of drain rock below pad. Hydro hammer is not to be used around substructures. Padmounted switch box pad to be installed per City of Ukiah Specification 317 2426(4). 7. Padmounted switch box pads (installation only). Padmounted switch box pad to be Proglass SG866632 per City of Ukiah Specification 922 5406. 6. Grounding per Electrical Construction Standard 314 1008 at primary switch and riser location. 9. Bumper posts per City specifications (2). 1. Primary cable, primary cable terminations and associated equipment. Primary cables to be 1000 kcmil, Al, EPR, jacketed, concentric neutral 15 kV cables. 2. Inspection of all electrical substructures prior to backfill. 3. Box pad padmounted switch (Materials only). 4. Assist Contractor with the installation of conduits into Pad mount switch. 5. Podmounted switches (Materials only). o. Electrical substructures (conduit, grounding) shall be inspected by the EUD for proper installation prior to backfill of any excavation. You may call the EUD at (707) 467-2819 to schedule inspection. The contractor shall notify the EUD 48 hours in advance of any inspection to be performed outside of the normal workday (Monday through Thursday). Developer shall pay all overtime premiums associated with inspections outside of the normal workday. b. All conduit shall be proved in a manner acceptable to the EUD. Conduit sholl be free of dirt, rocks or other obstructions which could prevent, hinder or harm the installation of electric cable. Conduits shall be joined using a medium body, clear, electrical conduit PVC solvent cement approved by the EUD. All PVC couplings shall be long line couplings. c. Trench depth and location may have to be adjusted slightly in the field to avoid existing facilities. d. Contractor to be responsible for condition of all substructures (for example, trench settlement, damaged substructures, etc.) until one year after the date of construction. e. The contractor shall do no excavating until all utility agencies have been given the opportunity to mark their facilities in the field. I. Maximum deflection of a 20' section of conduit shall be 5' unless pre—made bends are used. CONTRACTOR NOTES: 1. All concrete shall be saw cut and removed along existing score lines. 2. Before final asphalt concrete is placed, saw cut and remove AC 6" beyond trench line. 3. Contractors to verify all links, dimensions, depths and distances. 4. Contractors will be responsible to acquire all necessary permits, including an encroachment permit from the Department of Public Works, prior to performing work in the right-of-way. 5. Submit a traffic control plan (Perkins St.) to the satisfaction of the Department of Public Works. 6. Contractor to notify USA North for location of all utilities prior to construction. I (_0 CD Utility Responsi6ilityNC211— N 215 209 `; 1 ca 1 U1 4 _ . . i 21212 0 W pERKINs PMS"f 309 O 216 . l 10 FROM PMS # - - 11�N PULL 1/0 CABLE «m""""` VAULT 24 --- - - 11 7 8 VAULT 22 0 _ ---- REMOVE 4/0 CABLE '--- L y 9 00 AMP 1000 kemil l 123 VAULT 23 0 0 25 1 \\ 215 _ 309 IFO 309 COUNTY EVIDENCE ROOM _ _ — d a '-n O � (n O 203 O CO 1 Ul Lo O VAULT 21 O J C) U1 �G O Contractor Resp sibility LEGEND t' 3 3%&' 5' 11 1/2" NOTE: JOB SUBJECT TO CHANGE AS EXCAVATION PROCEEDS. CONTRACTOR IS _ 1 RESPONSIBLE FOR REPAIR/REPLACEMENT OF CONCRETE & ASPHALT 1 SURFACES AROUND ALL EXCAVATION SITES AS REQUIRED. CITY ELECTRIC B DEPARTMENT EMPLOYEE TO BE ONSITE DURING ANY EXCAVATION OF 12KV .. .... 1 'f PRIMARY CABLE FOR SAFETY PURPOSES. - r =- ;-- CONTRACTOR RESPONSIBILITY 1 1 i 1. At Location(CjTrench from the riser pale IFO 309, across Perkins, north, to Location® parking space A-72. Approx. 84 feet. x;11 LO-� 2. Excavate for and set the Vault enclosure, to City Electric specifications. See Detail 4'7" 1111 page section G. }11� 3(a). Al location® locate 6" conduit, direct into PMS #309 new IocationtB .Using (N) � t� trench. sIOEWA0' 3(b). CITY ELECTRIC TO REMOVE PRIMARY CONDUCTOR FROM 4" CONDUIT, 1 `1 locate and intercept the 4" conduit IocationW. Re -direct 4" conduit into Switch I location 0)(IFO 309 to PMS #309). Abandon (E) 4" conduit that goes to riser location i111 4. At location Arun anew 6" AND 4' conduit from PMS #309 (N) to riser pole IocationLCj 1 111 r TV IFO 309. - .i 5. Set bollards (N). 1 to be removable bollard, centered in rearswitch opening.' �.•c = 1111 - -- NOTE: ALL PRIMARY CONDUIT TRENCHING TO BEA MINIMUM OF 48" DEEP. P ^ V ^ C O9(� 1 1 ALL WAND 4" CONDUIT TO BE PVC SCHEDULE 40. ALL 90" ELBOWS TO BE J K PVC SCHEDULE 80. All material to have 95% compaction. REPAIR ALL sro�'a' { 11 _ TRENCHING AND EXCAVATED AREAS TO CITY ELECTRIC DEPARTMENT STANDARDS. CITY OF UKIAH 285CHDw CONDO? --- t �<. scHowcoHourr mss��®®=—� CITY OF UKIAH ELECTRIC DEPARTMENT RESPONSIBILITY OAK AND PERKINS 11111+ ®s�mmm� xr5TNG 4`® sroeWAx 7. Pull out 4/0 primary cables. Wait for new conduit to be placed. Switch pad Installation B. Pull in N 110 cable, from vault 23 to PMS #309 N . O O Detail 11 A ®_®� ®ate 9. Pull New (TBD) cable from PMS #309 (N), up the riser pole IFO 309. SIZE DATE: DWG N0. REV C 1 L / 1 r 10. Pull New (TBD) cable from PMS #309 (N) to vau8 22. L 04-11 —12 SPD -01 #2 1 L ? I 11. Terminate all (N) cables to PMS #309 (N) vauh 23, vault 22, and riser pole IFO 309. SCALE: NONE SHEET 2 of 4 DRAWN BY: IFO 309 81)022011 '4. NOTES: aK• B 1. All concrete shall be saw cut and removed TR PHASECONCRETE FILLED along existing score lines. - Y.TH ❑PT'2❑NAL c - ❑kMI-M TRI? ❑R YELLOW REFLECTIVE STICKER 2. Before anal asphalt concrete is placed, saw GRIXAM TRIP rP u3T1i s[AAn • and remove AC 6" beyond trench line. 5' STEEL PIPE PAINTED YELLOW PARKING 1 TYP p w � i� P 70,50 2 U' '4•�� I' OU 5iE TYP 67.6 DETAIL A D�" D�bR 1�b.8 CABLE 0 CABLE _. 7D;C GLEARAMEE ARC I �' dP�hilN z bPENiNG `_ CONCRETE 24' 4 SACK MIX MIN. Intercept Conduit CONTROL BOX /t I i . ••M1 • PM. .. , - Here > 1: 5UPPLIE ONLY Do 309• t.w e' .� WTH MOTOR OPERATED S4UROE Sw(TG.t'`.ES 4 :t - - _ - - t=z - 18" DIA. Pole NO AND/6R W'S i,N L )� 09PERKW12 19.3 1,"s TYP 19.3 LOCATION TO BE LOT SPACE 35.5 A #72 ONE 4" CAPPED I� _ t I 5 M 1 SEAQ & _-&_ IT LOCATE I jJ�TALL !f TRENCH IN STREET RIGHT OF WAY TRENCH OUTSIDE STREET RIGHT OF WAY TRENCH SPECIFICATIONS - I SWITCH 309 I EXISTING PAVING 1) CONFORM TO THESE SPECIFICATIONS AND REQUIREMENTS OF THE CITY ENGINEER. PAVEM—TYPES-1 MEDI 2) COMPACTION: TRENCH BACKFILL, 95% RELATIVE COMPACTION WITHIN 30. OF FINISH GRADE. REMAINING BACKFILL, 909. 2 314" - -- A6PHALT CONCRETE VERTICAL 8AW4UT; TPC FDGESwRH ATPHAUC EMULSIONRSI AVEMENT THICKNESS SHALL BE RELATIVE COMPACTION, AND REQUIREMENTS OF THE CITY ENGINEER. THE THICKNESS OF THE EXISTING � PAVEMENT PLUS 1" OR 3" TOTAL 3) TRENCH BACKFILL, 95% RELATIVE COMPACTION WITHIN 30" OF FINISH GRADE. REMAINING BACKFILL, 909. RELATIVE PASSING -- I SLATS QAGOREGATE ISTE TECIION TO MATCH EXITING COMPACTION. SIEVE SIZE $ THICKNESS, WHICHEVER IS GREATER. 3/4" 95$ 65$ ---, — --- --� - ORITMIN.WHICHEVERIS GREATER. — KLATIVE COMPACTON. 1 No. 4 ll dZ ' No. 100 15$ Z AREAS Z I - I ------------— - -I. ------ STREETS UNDER CONSTRUCTION SEE NOTE I., rc UNIMPROVED NATIVE MATERIAL 4) NEW STREET SECTION PER IMPROVEMENT PLANS. 2 Of C --•- --- — —------- - SUBGRADE TRENCH BACKFILL (see note 2 z 5) ASPHALT CONCRETE: TYPE B. CONFORM TO SECTION 39, "ASPHALT CONCRETE", OF CALTRANS STANDARD SPECIFICATIONS. i NATIVE OR IMPORT MATERIAL 90% RELATIVE COMPACTION 6) BACKFILL WITH NATIVE MATERIAL REMOVED FROM UPPER 30", 85% RELATIVE COMPACTION. UNPAVEDAREAS m 7) BEDDING TO BE RED SAND. CLASS IIAGGREGATE BATE UPTO FINISH GRADE PLACE TRENCH BACKFILL PER NOTE 2 IMPROVED AREAS 8) CONCRETE: CLASS B. CONFORM TO SECTION 90, "PORTLAND CEMENT CONCRETE", OF CALTRANS STANDARD SPECIFICATIONS. (see9) TRAFFIC STRIPES: CONFORM TO SEC110N 84, "TRAFFIC STRIPES AND PAVEMENT MARKINGS", OF CPLTRANS STANDARD SPECIFICATIONS. 600A200A O JCNCHFILLBACK 10) FOR UNSTABLE TRENCH PROVIDE ORAIN RDCK FOR WIDTH OF TRENCH. DEPTH AS SPECIFIED ON THE IMPROVEMENT •: PLANS OR BY THE ENGINEER. O SANG BEDDING -III '. T -- 6• - 6' RIMMYCONDUO 11) Fog Seal Coal: Conform Lo Caltrans Gre.-2-9 'Bilwrinous Seak'. I n t r{ PROVIOE DRAIN ROCK FOR UN 2 � ji L (zee e OTRENCH . r nat CONDUIT LOCATION° _ IN ROADWAY - � 76• - 1 63 71" /_•. I 1 171 i •� L/ - REMOVABLE 32" 4X 0.9/16" 1/4" PER FOOT-- 4" CONCRETE _ 1 1/2" TYP. 1 1/2" TYP.- r ,_,l CITY I ®F UKI" 3" AGGREGATE BASE �• (CLASS 2) 97.5 �• �• z .. IF CURB & SIDEWALK - ARE POURED MONOLITHIC 3. 89.5" 1 T. E -�,'� f� l 1 ;Il,.. YEuow REFLEcmE srlcicER 1.- 'rl OAK AND PERKINS CURB & SIDEWALK SECTION 1 �, •, ,f, 1Ni�a —' 5 PIPE Switch ad Installation 21 r GRADE Detail 30' i 11 SIZE DATE: DWG NO. SPD -01 REV \CTE: S: 1 II 1 1 I 1. PAD SHALL HAVE A MINIMUM LOAD RATING OF 4000 LB. 1 I I L 04-11-12 2 2. MANUFACTURER REFERENCE: PROGLASS, INC. NO. SG867832 111 1; 111 FAi1d4;LYl.h�ili.!'.4yL.i,Ukq,_))�_v.{. SCALE: NONE DATE: sbozzoli SHEET 3 of 4 1 S-.LT`,LASIRn' � i 1� Vis- AMR Ez W A f CITY OF UKIAH OAK AND PERKINS P Switch pad Installation Detail SIZE DATE:- DWG NO. REV SPD -01 L 04-1 1-12 SHEET 4 of 4 IMAGE 2 bozzoli SCALE- NONE