HomeMy WebLinkAbout2012-05-24 Packet - SpecialCITY OF UKIAH
CITY COUNCIL AGENDA
Special Meeting
Civic Center Council Chambers
300 Seminary Avenue
Ukiah, CA 95482
May 24, 2012
5:00 P.M. - 9:00 P.M.
WORKSHOP - Preliminary Review
ROLL CALL
2. UNFINISHED BUSINESS
a. FY 2012/13 Budget Workshop: Review, discuss and provide direction to staff
on the Draft City-wide Budget for the fiscal year starting July 1, 2013
3. PUBLIC COMMENT
4. ADJOURNMENT
Please be advised that the City needs to be notified 24 hours in advance of a meeting if any specific accommodations or
interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Thursday, 8:00 am to 5:00 pm
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the
bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than
24 hours prior to the meeting set forth on this agenda.
Dated this 17th day of May, 2012.
JoAnne Currie, City Clerk
city (YJ-,ZJki"fi
ITEM NO.: 2a
MEETING DATE:
AGENDA SUMMARY REPORT
May 24, 2012
SUBJECT: FY 2012/13 Budget Workshop: Review, discuss and provide direction to staff on the
Draft City-wide Budget for the fiscal year starting July 1, 2013
Background: At its meetings of March 21, 2012 and April 18, 2012, the City Council received reports from
the City Manager regarding the status of the General Fund budget preparation. At its meeting of May 2,
2012 the City Council received a further update, complete with combined summary for public safety and
general fund. Tonight's workshop is an additional opportunity to discuss, not only the public safety and
general funds, but also the first opportunity to review all the other operations of the City. The outcomes of
this meeting will be utilized in developing the final proposed budget scheduled for presentation to Council at
budget hearings beginning June 19, 2012. The City Manager and Finance Director will present an updated
look at future years with the assistance of a power point presentation in addition to reviewing this staff
report.
Discussion: As outlined in the previous presentations, the City Manager's recommendation, for the
General and Public Safety Funds, includes reductions in staff and identifies an additional amount to be
addressed through renegotiated labor agreements. While the budget preparation focus to date has centered
on the General Fund, 77% of the City's budget is for non-general fund operations. The enterprise activities -
electric, water, wastewater, airport, golf, conference center, parking, landfill, and street lighting - represent
sixty percent 60% of the total city budget. The remaining 17% of the budget consists of the various special
revenue, capital projects, internal service, and expendable trust funds of the City.
A budget is a plan for operations for the budget period. In some ways, the budget also becomes a
commitment to incur expenses. Projects will move forward and contracts will be awarded requiring
expenditures. In other ways, the budget reflects existing and ongoing obligations. Contracts with labor
units identify the financial obligation for each full-time position retained by the city. The budget incorporates
these cost obligations for the identified positions.
Another significant budget component is the resource side - how will the expenses be funded. As we have
seen repeatedly, the State of California influences both if the City receives certain money and when it will be
received. Payments due from the State but not received until the last month or two of the fiscal year are
less helpful when needed to pay expenses incurred during the previous months. Revenue estimates are
seldom based on assurances of the actual amount to be received. Estimates are expectations of what will
be received. Some amount of variability should be expected and planned for. While budgets are the
Recommended Action(s): Receive and discuss the draft budget and provide direction to staff
Alternative Council Option(s):
Citizens advised:
Requested by:
Prepared by: Jane Chambers, City Manager and Gordon Elton, Finance Director
Coordinated with: City of Ukiah Department Heads
Attachments: City Manager's Draft Budget Recommendation for FY2012/13
Approved:
ne Chambers, City Manager
financial plan for one year, they affect following years as well. The reduction of reserves in any one year
reduces the options in future years.
The review of the draft budget proposal is intended to assist the Council in identifying questions to be
answered. The discussions are intended to be more conceptual in nature and more detailed discussions
with individual departments are planned for the June budget hearings.
Fiscal Impact:
The City Manager's draft recommendations provides for reducing a budget of $62,004,563 for the fiscal year
2012/2013. This budget level exceeds total revenue by $9,376,665. The net effect of the recommendation
is a reduction of fund balance from $40,625,890 to $33,734,710 city-wide.
Budgeted FY 11/12 ❑ New Appropriation ❑X Not Applicable Budget Amendment Required
5/24/2012
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