HomeMy WebLinkAbout2012-04-18 CC MinutesCITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
4/18/2012
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on April 18, 2012, the notice for which being
legally noticed on April 12, 2012. Mayor Landis called the meeting to order at 6:01 pm.
Roll was taken with the following Councilmembers present: Thomas, Rodin, Baldwin,
Vice Mayor Crane, and Mayor Landis. Councilmembers absent: None. Staff Present: City
Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, City
Clerk Currie, Director of Planning and Community Development Stump, Director of Public
Works/City Engineer Eriksen, Finance Director Elton, Assistant Finance Director Roth,
and Project and Grant Administrator Mills.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation: Workers Memorial Day
Councilmember Baldwin read and presented the proclamation to Terry Poplawski.
Poplawski announced the event would be Saturday, April 28, 2012 at 5 pm at the
Saturday Afternoon Club.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for Month of March 2012
b. Report To The City Council Regarding Payment To City Of Light Sound And
Recording For The Sound Equipment And Sound Technician Services For The
2012 Sundays In The Park Concert Series In The Amount Of $10,392.
C. Approval Of The Notice Of Completion For The Riverside Park Phase One Trail
And Revegetation Project Specification No. 11-09.
d. Approval Of Visit Ukiah (TOT Program) 2012-13 Contract With Sunset Magazine
In Amount Of $20,240, To Be Paid Out Of Measure X Funds (Hotel Bed Tax)
e. Authorize City Manager To Negotiate And Sign A Three-Year Audit Services
Contract Extension With Davis Hammon & Co., CPAs, For A Total First Year
Contract Cost Not To Exceed $33,275.
f. Report To Council On The Purchase Of A Replacement Emergency Electrical
Switch In The Amount Of $14,840 From Intercounty Mechanical & Electrical Inc.
And Authorize The Installation Of A Separate Critical Systems Emergency Panel
With Intercounty Mechanical & Electric Inc. In An Amount Of $32,900.
Page 1 of 6 4/18/2012
MIS Rodin/Thomas to Approve 7a-7f. Motion carried by the following roll call votes:
AYES: Thomas, Baldwin, Rodin, Crane, and Landis. NOES: None. ABSENT: None.
ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Paige Poulos, President of the Grace Hudson Museum Sun House Guild, discussed two
fundraising events. One is a tour of Potter Valley and Ukiah sites related to the Carpenter
and Hudson families on Saturday, May 12, and a gala celebrating this year's centennial of
the Sun House on Saturday, August 11 at the Sun House.
Ruth Valenzuela, with Assembly member Wesley Chesbro's office, expressed her opinion
regarding the Ukiah Valley Conference Center. Their office is located in the conference
center and stated how pleased they are with the facility.
9. COUNCIL REPORTS
Councilmember Thomas stated it is National Poetry Month. Thomas read Imagine by
David Smith-Ferri.
Councilmember Rodin read At Last the Secret is Out by W H Auden.
Councilmember Rodin and Mayor Landis reported the Ukiah Valley Trail Group is
sponsoring an awareness session on the economic benefits of trails tomorrow, Thursday,
4 pm at North Coast Opportunities as well as a trail building clinic on Saturday. These
educational presentations were provided by IMBA, the International Mountain Bicycling
Association staff who are visiting Ukiah.
Councilmember Thomas corrected a statement he made from the April 4, 2012 City
Council meeting and apologized. The County of Mendocino is participating and making
payments for the Coyote Valley Dam Feasibility Study.
Crane recited a limerick about a girl named bright.
Mayor Landis read Hippos on Holiday by Billy Collins.
City Manager Chambers read a poem she wrote about the budget.
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Receive Report From The City Council Palace Hotel Ad-Hoc Committee, Hear
From The Public, And Consider Adopting The Resolution Ordering The
Repair Or Removal Of The Dilapidated Palace Hotel Structure Located At 272
North State Street
The Public Hearing resumed 6:26 pm from the 3/21/12 City Council meeting. Vice
Mayor Crane provided an Ad Hoc Committee report. Title information and proof of
ownership was to be provided at this public hearing by Eladia Laines. No
information has been received regarding what permits have been taken out. At the
March 21, 2012 meeting the owner of the Palace agreed to make clear who is on
Page 2 of 6 4/18/2012
title, provide a clear understanding of way points for stabilization of roof and
removal of debris they say they are already undertaking. Mayor Landis pointed out
the three agreed upon goals which were proof of ownership, taking out permits, and
commencing work.
Director of Planning and Community Development Stump was available to answer
questions. Recommended Action(s): 1) Receive verbal report from the City Council
Ad-Hoc Committee; 2) Hear from the public and consider any objections or protests
to adopting the Resolution; and 3) Either adopt the Resolution ordering the
Department of Public Works to abate the nuisance or provide additional time for the
owner to develop and implement a Plan to abate the nuisances and restore or
demolish the building.
Eladia Laines submitted to the City Council a letter from the title company
confirming they are in the process of reviewing documents to clear title. Laines
stated encroachment permit will be picked up tomorrow, April 19. Laines provided
pictures of the internal clean up progress. She has contacted Air Quality Control
and received a listing of asbestos consultants and waiting for responses from those
she has contacted. The consultant work is needed before a demolition permit can
be obtained; the permit is needed to gather seismic data.
Public Comment: Julia Wood remembers the Palace from the 50s and asked how
much is going to be saved. Laines stated the plan is to save all of it.
MIS Crane/Rodin to approve continuing the Public Hearing to May 16, 2012.
Motion carried by the following roll call votes: AYES: Thomas, Baldwin, Rodin,
Crane, and Landis. NOES: None. ABSENT: None. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Adopt Resolution Updating The City Of Ukiah Master Tree List
Director of Planning and Community Development Stump presented the item.
Recommended Action(s): Adopt Resolution updating the City of Ukiah Master Tree
List.
Public Comment in support of the item: Nick Thayer, member of the City of Ukiah
Tree Advisory Group.
MIS Thomas/Baldwin to approve adoption of the Resolution. Motion carried by the
following roll call votes: AYES: Thomas, Baldwin, Rodin, Crane, and Landis. NOES:
None. ABSENT: None. ABSTAIN: None.
b. Certify Final Environmental Impact Report And Introduce The Single Use
Carry-Out Bag (Disposable Bag Reduction) Ordinance
Director of Planning and Community Development Stump and General Manager of
Mendocino Solid Waste Management Authority (MSWMA) Mike Sweeney,
presented the item. Recommended Action(s): Adopt the Resolution certifying the
Final EIR and introduce the ordinance by title only.
Page 3 of 6 4/18/2012
Correction on page 2 of the resolution: section 5. "...to make payment for paper
single use carry-out bags optional feF r-es a minimum of ten cents because this
approach achieves..."
Public Comment in support of the item: John McCowen, Linda Sanders, and Sid
Maurer.
M/S Rodin/Thomas to approve Adopt the Resolution Certifying Final Environmental
Impact Report including the amendment correcting the language on page 2. Motion
carried by the following roll call votes: AYES: Thomas, Baldwin, Rodin, Crane, and
Landis. NOES: None. ABSENT: None. ABSTAIN: None.
M/S Baldwin/Thomas to approve introduction of ordinance by title only. Motion
carried by the following roll call votes: AYES: Thomas, Baldwin, Rodin, Crane, and
Landis. NOES: None. ABSENT: None. ABSTAIN: None.
City Clerk Currie read the title of the ordinance.
M/S Rodin/Thomas to approve introduction of the ordinance. Motion carried by the
following roll call votes: AYES: Thomas, Baldwin, Rodin, Crane, and Landis. NOES:
None. ABSENT: None. ABSTAIN: None.
C. Report to Council on Status of Financial Software Project Implementation
(verbal report)
Assistant Finance Director Roth presented the item and introduced Kevin Goode,
Project Manager with Tyler Technologies.
Oral Report: A two-day kick-off meeting was held in November 2011. December
2011 the City's IT Department installed a new array of servers. This was followed by
the installation of the Munis Software suite on the new servers. In January 2012, we
had the first week of on-site implementation, by our consultants from Tyler to initiate
this process. A typical week of on-site implementation involved the coordination of
essential staff, based on the modules being reviewed, for three or three and a half
days, from 8:30 AM until 4:30 PM. We are currently in our fourth week of on-site
implementation.
The schedule is to have core financials; payroll and HR live by January 1, 2013.
That means that as of the first of next year, the existing financial system that was
installed in 1988, the IBM ACS system will be used for reference, and financial and
Human Resources functions will be conducted on the Munis software from Tyler
Technologies. In order to accomplish this, we will have an additional 20
implementation weeks, through the end of this calendar year. Staff, meeting space,
and required resources have been reserved through implementation. The core
financials, payroll and HR, include a new chart of accounts, and the transition of the
processes to a new enterprise-wide system of: accounts payable, accounts
receivable, purchase orders, requisitions, budget, grants & projects, miscellaneous
billing, cashiering, payroll, applicant tracking, time entry, and the automation of
many of the Human Resources functions. Planning and Building, work orders, fixed
assets and Utility Billing modules will be scheduled for implementation in 2013.
Page 4 of 6 4/18/2012
City Council received the report.
13. NEW BUSINESS
a. Award Of Contract For Calvert Drive & Bush Street Water Main Replacement,
Specification No. 12-03 And Approve Budget Amendment
Director of Public Works/City Engineer Eriksen presented the item. Recommended
Action(s): Approve budget amendment and fund transfers and award the
construction contract for $117,879 (with designation of funding in the amount of
$11,787.90 for authorized change orders) for the Calvert Drive and Bush Street
Water Main Replacement, Specification No. 12-03 to Whitehawk Construction of
Palo Cedro, California.
M/S Crane/Rodin to approve Recommended Actions. Motion carried by the
following roll call votes: AYES: Thomas, Baldwin, Rodin, Crane, and Landis. NOES:
None. ABSENT: None. ABSTAIN: None
14.
a. Review and Consideration of the Recognized Obligation Payment Schedule
and Administrative Budget for July 2012 through December 2012
Assistant City Manager Sangiacomo and Finance Director Elton presented the item.
Grant Administrator and Assistant Finance Director Roth were available for
questions. Recommended Action(s): by motion, approve and adopt resolution for
the ROPS and Administrative Budget for July 2012-December 2012.
Finance Director Elton brought forward a clerical correction on page 1 of the ROPS;
the administrative costs $104,000 should be $125,000.
M/S Crane/Baldwin to approve adoption of the resolution approving the
Recognized Obligation Payment Schedule with the correction to page 1 and
adoption of the resolution approving the Administrative Budget for July 2012
through December 2012. Motion carried by the following roll call votes: AYES:
Thomas, Baldwin, Rodin, Crane, and Landis. NOES: None. ABSENT: None.
ABSTAIN: None
Adjourned to closed session at 8:07 pm.
15. CLOSED SESSION -Closed Session may be held at anv time during the meetin
a. Conference with Legal Counsel -Existing Litigation
(Subdivision (a) of Gov't Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution
under Participation Agreement)
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
Page 5 of 6 4/18/2012
i
C. Conference with Real Property Negotiators (§54956.8)
Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah, North Coast Railroad Authority, Weston
Solutions, Inc., and Administrative Office of the Courts
Under Negotiation: Price & Terms
d. Conference with Labor Negotiators (Gov't Code §54957.6)
Agency Representatives: Jane Chambers, City Manager
Employee Organizations: Miscellaneous, Management, & Department Head Units
Reconvened in Open Session at 8:51 pm with no reportable action.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 8:51 pm
J nne M. Currie, City Clerk
Page 6 of 6 4/18/2012