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HomeMy WebLinkAboutGreen Valley Consulting Engineers 2012-04-06AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this 1- day of /4Ya' 2012 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and GREEN VALLEY CONSULTING ENGINEERS, a corporation, organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: City requires consulting services to provide Construction Management and Inspection Services for Perkins and Orchard Intersection Improvements Specification No. 11-01 EDA Award No. 07 01 06042. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City. Consultant shall complete the work to the City's reasonable satisfaction; even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a maximum dollar amount of $48,498. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, which shall include Std - ProfSvcsAgreement- November 20, 2008 PAGE I OF 7 all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-to-exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Pavment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Std - ProfSvesAgreement- November 20, 2008 PAGE 2 OF 7 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage - Completed Operations Form No. CG 20 37 10 01. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. Std - ProfSvcsAgreement- November 20, 2008 PAGE 3 OF 7 Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per claim. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: General Liabilitv and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. Std - ProfSvcs.Aereement- November 20, 2008 PAGE 4 OF 7 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend for the duration of the work being performed. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. Std - ProfSvcsAgreement- November 20, 2008 PAGE 5 OF 7 "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services Std - ProfSvcsAueement- November 20, 2008 PAGE 6 OF 7 performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH DEPT. OF PUBLIC WORKS 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482-5400 GREEN VALLEY CONSULTING ENGINEERS 335 TESCONI CIRCLE SANTA ROSA, CA 95401 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: k, 6- t LIZ ELI Date 91-1841215 IRS IDN Number. CITY OF UKIAH BY: - /%2 . L L4 - to JANE A. CHAMBERS Date CITY MANAGER ATTEST JP-ANNE CURRIE, CITY CLERK Date Std - ProfSvcsAgreement- November 20, 2008 PAGE 7 OF 7 kllachment # Green CONSULTING ENGINEERS,,,'` RECEIVED April 2, 2012 APR 2 2012 Mr. Richard Seanor, Deputy Director of Public Works City of Ukiah CITY OF UKIAH 300 Seminary Avenue DEPT. OF PUBLIC WORKS Ukiah, CA 95482-5400 Re: Green Valley - The Firm to Bring Experienced and Responsive Construction Management and Inspection Services to the City of Ukiah for the Perkins and Orchard Intersection Improvements Dear Rick: Thank you for giving us an opportunity to submit our qualifications for construction management/inspection services associated with the City of Ukiah's Perkins and Orchard Streets Intersection Improvements Project (Project). Green Valley has enjoyed working with the City of Ukiah on recent projects such as the Gobbi Street Intersection Realignment and the South Dora Street Rehabilitation and would love an opportunity to further our relationship! A firm that has a vested interest in the Ukiah community, with over 1/4 of our staff having residence in the immediate Ukiah area and as evidenced by our numerous charitable contributions to local non-profits, we feel that we are well suited to providing responsive and experienced staff. Our award winning Construction Management and Inspection team described herein can bring your project: Decades of experience working on urban, transportation infrastructure improvements with various funding mechanisms including Caltrans Local Assistance, RDA and EDA and Prop. 1 B Experience working for both public agencies and Contractors, which is invaluable when negotiating change orders and keeping a project on-time and within budget in-depth knowledge of both Caltrans' and Ukiah's traffic control policies, standards and procedures, and "paperwork" requirements, including those of the EDA Unmatched communication skills and techniques that have earned the accolades of residents, businesses, City staff and Contractors alike Leading your Green Valley Construction Management Team will be veteran Construction Manager Gene Harris. Gene Harris has lived locally in Potter Valley for 31 years and worked for Mendocino County Public Works for 1 1 years. He is extremely familiar with local issues, environmental requirements, governmental regulations, property owner concerns and State and local standards. Our proposed construction inspector will be Rich Gordon, who has worked side by side with Gene for the last 6 years most recently on the Gobbi Street Realignment project. Both Gene and Rich are up to speed on the City's standards and would offer the City the benefit of experience, cost competiveness and zero learning curve! More importantly, with both Gene and Rich living very near the project site, it allows us the ability to oversee the project on a combined full-time and part-time basis, which will help to reduce construction administration costs but at the same time ensure complete oversight of the project. We do not believe that the scope of the work will require 90 days of full-time inspection and accordingly, have estimated inspection time at 30 days of full-time and 15 days of part-time. There will be a long lead time to order traffic signal equipment and the installation will go fairly quickly. With the low bid of only $206,000 we believe that the Contractor will be very efficient with his crews. If requested by the City, we will utilize the testing for this project with RGH and Associates. RGH is certified by the State of California (Caltrans) to provide Independent Assurance testing. We have not included a fee at this time. Again, thank you for the opportunity! This proposal is binding for 30 days. Should you have any questions regarding our proposal, please contact me directly at 707.579.0388 or on my cell phone at 707.326.5620. Sincerely, Liz'Ellis, P. E. Principal Green Valley Consulting Engineers (Green Valley) is a full service engineering firm based locally in Santa Rosa. Our foundation and central focus is providing integrated Civil Engineering, Land Surveying, Construction Management, and Construction Inspection services to local public agencies. Green Valley was founded in 1997 by Principal Liz Ellis based on her passion to improve and enhance the surrounding communities. Today, Green Valley consists of twenty civil engineers, civil engineering technicians, land surveyors, and construction management professionals. Each of us are individually dedicated to quality, innovation, sustainaNlity, and efficiency. MUNICIPAL ENGINEERING is the foundation and central focus of our firm. Our exhaustive and broad breadth of experience gives us a unique understanding of public agency needs, objectives and the impacts that each decision, be it in planning or design, can have on the community. Our services range from master planning, feasibility studies and community action documents to detailed design services and implementation via our construction management/inspection team. In addition, we have landscape architecture and land surveying services in-house. We act as City Engineer and provide plan checking, funding and grant assistance and design review services to a number of local municipalities. SMALL FIRM BENEFITS WITH LARGE FIRM EXPERIENCE Green Valley offers small firm benefits with large firm experience. We are able to offer turn-key services for our clients from the initial topographic mapping services through the construction management/inspection of a project. Your project will always be managed by experienced senior staff; you can be assured that by selecting Green Valley that your project will not get lost in the corporate shuffle. Due to our size, we are able to keep a tight control on overhead costs and pass the resulting savings on to our clients - extremely important in the current economic climate! TOGETHER WE MAKE A DIFFERENCE We know that during economic times such as this that every penny counts. With our unwavering commitment to supporting the communities in which live, work, and play, Green Valley makes sure to set aside as much as we can every month to support local non-profits. You can find us donating our services to help keep our state parks open, donating supplies and money to local animal shelters, lending a hand at the local food bank, or making a financial contribution to a non-profit in need. Together we can make a difference in the lives of those in need. www.gvalley.com Green Valley Consulting Engineers City of Ukiah - CNN for Perkins and Orchard Intersection Improvements 7 PJ ` , Keeping It Local and Experienced.... Following you will find a brief summary of the services that we propose for inspection and construction management services for the Perkins Street and Orchard Avenue Intersection Improvements, an EDA awarded Project. The improvements are associated with the northeast corner of the intersection and include the addition of a right turn only lane, relocation of traffic signals and equipment, and new asphalt and concrete paving with curb and gutter. Green Valley's approach to providing construction management and inspection services is to enforce the contract documents and other applicable regulations, to develop and maintain clear lines of communication between all project parties including the City's team, to be proactive in identifying issues, and to work diligently and effectively toward resolution of issues. Specifically, we will perform the following tasks to address these issues: • Locate resources where they can be most effectively utilized. • Develop and implement procedures for effective communication between the City, Construction Manager (CM), Construction Inspector, Designer, and the Contractor. Develop and implement cost and scheduling procedures to efficiently track the project. • Assist the City as needed in interfacing with the public. • All these activities will be performed to ensure that the project is completed on time and within budget. recently completed two nearby projects for the City, but are also extremely familiar with the procedures and standards of the City of Ukiah. Team members have very recent construction management and inspection experience with the City, but most importantly have gained this experience on similar scoped infrastructure projects. Additionally, team members are very comfortable with federally funded projects and will have no learning curve associated with complying and adhering to the reporting requirements of the EDA. Project Understanding and Scope.... The City recently advertised and awarded the Perkins and Orchard Street Improvements to Wildcat Engineering for $206,077 on March 7, 2012. The project is funded via the Economic Development Administration with a working time of 90 days. The project must be constructed in compliance with the EDA Contracting Provisions for Construction Projects. Upon completion of the project, our team will be responsible for the following: • Complete set of files for both Construction Management and Inspection services • Set of digital photographs • One set of mylar as-builts We anticipate that the City will award this project such that it is constructed during late Spring/early Summer. This project is estimated at 90 working days. The scope of work includes the addition of a dedicated right turn lane, installation of an ADA compliant ramp, installation of curb, gutter, sidewalk, new driveway entrance, installation of drainage facilities, and the relocation of signal and lighting facilities. Key to the success of the Perkins and Orchard Streets Project will be sensitivity to the businesses and residents immediately adjacent to the project as well as the high volume of traffic that passes thru the project limits on a daily basis. There are a number of businesses and institutions adjacent to the project limits. Traffic control and pedestrian safety are going to be key issues during construction as well as implementing and maintaining a public outreach program to keep everyone apprised of parking situations, proposed road closures and detours, and changes to any local bus routes. Our inspectors are very sensitive to the impacts that construction can have on residents and impacts to businesses and have an excellent reputation with our clients for their ability to handle situations requiring diplomacy, tact and awareness to the various needs of the public. We are proposing a unique team that we believe will give maximum cost benefit to the City while at the sarne time ensuring an extremely skilled and senior staff to ensure the project stays within budget and is completed on-time with minimal impacts to the neighborhood. We do not anticipate that all 90 days will be needed for construction and accordingly, have estimated our fee to 2 City of Ukiah - CM for Perkins and Orchard intersection Improvements Green Valley Consulting Engineer- assume that approximately 30 full time inspection days will be needed with minimal part-time hours for project set up and close out. A portion of the working days are anticipated for the long lead times associated with traffic signal equipment. We have included slightly higher fees for our Construction Manager to allow for the monitoring of schedules, etc. by the Contractor. SCOPE OF SERVICES Task 1: Pre-Construction Meeting and Photos Our pre-construction services will include logistics, coordination, and meetings with the Contractor, City, utility companies, Police and Fire Department, and any other project stakeholders. Prior to the pre-construction conference, Green Valley will review the contract documents for relevant discussion points such as public safety, tree protection, traffic control issues, and other miscellaneo issues. The conference will provide the projec team members the opportunity to convey their agendas and concerns. We will disc project safety and, if it is necessary, establish . public relations progra for notification to Iota residents and business Pre-construction servic that Green Valley will provide include: • Produce pre-construction conference invitations, agenda items, and meeting minutes. Agenda items include lines of communication, public relations, safety, submittals, change procedures, payments, progress schedules, contract time, requests for information, and other applicable items. • Pre-construction digital photos and video of the project site with particular emphasis on adjacent properties. • Set-up the project files in accordance with the City's standard formats for administration. • Develop and distribute a project submittal log and discuss order of work requirements. =s Task 2: Submittal Management 4 At the pre-construction conference we typically provide the Contractor with a submittal log of all required submittals and due dates. Submittals will be stamped, logged and reviewed by the Construction Manager for conformance with the contract documents. When appropriate, submittals will be forwarded to the designer for review. Once submittals are approved they will be distributed to the City, Contractor, and Green Valley Construction Inspector. Expedition or Excel software will generate and update a submittal log and track the status of timelines, approvals, re- submittals and "ball-in-court" status at various times during the review process. Submittals will be filed by submittal number. Task 3: Schedule Management Once Green Valley receives the initial construction schedule from the Contractor, it will be reviewed for accuracy and reasonableness. We will verify that it meets order of work, and contract requirements in the Special Provisions. Progress schedules will be reviewed weekly to ensure the Contractor is meeting the critical dates. If the Contractor fails to meet critical dates, we will immediately address this and provide solutions to get back on schedule. Schedule updates may be required once a month or more. Weekly statements of working days will be issued with care determining the controlling item of work. We will negotiate any time extensions for the Contractor due to change orders, weather, or other delays. We may maintain an as-built progress schedule. Task 4: Daily Field Inspection and Docurnentation Green Valley will provide daily, on-site inspections of the construction activities to ensure that the contract work conforms to the contract documents and the City of Ukiah's Design and Construction Standards. The on-site inspector will provide documentation of the work via daily inspection reports. The inspection reports include documentation of construction activities, proposed change orders and notice of potential claims, critical conversations, safety issues and accidents, extra work in progress, materials testing performed, information for as-built drawings, quantities for progress payments, environmental concerns, and visitors to the project site. Daily inspection reports will be submitted to the City on a weekly basis for the previous weeks' work. Green Valley will also document the work in progress with digital photos and video. Photos and videos will be submitted to the City on a monthly basis. Other important tasks of Green Valley Consulting Frgineers City of Ukiah - CM for Perkins and Orchard intersection improvements 3 the on-site inspector include public relations, > safety, and keeping the City informed of work progress. We will be responsible for verifying compliance with the Water Pollution Control ' Program. Green Valley will monitor the Contractor for compliance with the contract documents and will recommend a course of action to the City if required measures are not met by the Contractor. Task 5: Requests for Information (RFi's) The Contractor will be required to submit all Requests for Information (RFIs) in writing. Using Expedition software, Green Valley's Construction Manager will generate an RFI form that has the request or question on top and the Construction. Manager's answer on the bottom. There will be some cases where the Construction Manager will need to consult with the designer or the City. The Construction Manager will ensure that the designer responds to the RFI in a timely manner. If the RFI results in a change order, it is linked into the change order log using this software. The Construction Manager will generate an RFI log that lists the ball-in-court, status, description, and if the RFI results in a potential change order. It should be noted that most questions or issues can be resolved at the progress meetings. Task 6: Construction Management Our Construction Manager will oversee the Perkins Street and Orchard Avenue Intersection Improvements Project and ensure that the construction and contract administration is performed in compliance with the project plans and specifications. In addition to full compliance and reporting following the Caltrans Local Assistance Program as per Chapter Chapters 15 - Advertise and Award, Chapter 16 - Administration of Construction Contracts, and Chapter 17 - Project Completion/Closeout. Gene will be will be responsible for the following items, at a minimum: • Project progress. • Progress meeting facilitation. • Weekly and monthly management summary reports, including Daily Resident Engineer Report. • Monthly pay requests. • On-site interviews and check for certified payroll compliance. It is important to note that a significant amount of time is required for project close-out on the necessary forms to ensure the necessary requirements for funding are met. We have been responsible for the federal reporting and compliance, as well as the construction management/ inspection for the majority of the ARRA funded overlays in Sonoma County - working with most of the municipalities, including Marin and Mendocino Counties. With this experience we cannot stress enough the need and importance of continually working with Caltrans to ensure that the latest forms and reports are being used so that there are no delays in payment or funding. Task 7: Charge Order Management in addition to reviewing the bid documents and field conditions, our Construction Manager will use RFI logs, field directive logs, potential change order logs, meeting minutes, and discussions with City representatives, to determine if a change order is warranted. If a change order is warranted, our Construction Manaqer will negotiate with the Contractor (with the City's approval) to produce the best construction method at the lowest cost. If a change order requires input from the design engineer, our Construction Manager will coordinate to ensure it is reviewed. The Construction Manager will also determine if added contract time is warranted as a result of the change order. Unless the City desires their own format, the change order is generated with our Construction Management software with the appropriate City Contractor and Green Valley signature lines. A change order log is created that shows change order number, description, status, approved date, start and completion dates and cost. Task 8: Payment Management The Construction Manager will request a breakdown of lump sum bid items from the Contractor if required by the contract specifications. The Construction Manager will check if there are maximum bid amounts for certain lump sum items and the requirements regarding payment for materials on hand. Green Valley's inspector will field measure and record quantities of work, materials and change order pay records and turn in to the Construction Manager. On a monthly basis, Green Valley will check quantities and prepare payment recommendations to the City using Expedition software or City formats. 4 City of Ukiah . CM for Perkins and Orchard Intersection Improvements Gre.en Valley Consulting Enc?ineers Task 9: Progress Meetings Green Valley will conduct utility coordination meetings (if required) and progress meetings including preparing invitations, agenda and minutes. The progress meetings will include discussions of progress schedules, delays to the work, changes, pay estimates, public relations, safety, submittals, RFIs and other critical issues. You can be assured that we will always work to foster honest, open communication at these weekly meetings which helps in timely resolution of any disputes and/or potential claims. Task 10: Public Relations and Notifications The area residents and business community are always a major focus of any project, and a Public Relations (PR) program will be implemented at the start of the project if requested by the City. A successful PR program will address the various questions and concerns of both the > immediate neighborhood and keep public officials and stakeholders apprised , of key project construction details throughout the life of the project. Services will be a combination of the following: ; • Prepare and , distribute public notification to Police and Fire via the designated Public Safety representative(s), United States Post Office, Waste Management company, Transit companies and others as required. • Prepare information for press releases as required. • Conduct public informational meetings if required. • Log and respond to any complaints in a timely manner. • Record the Contractor's activities as they relate to public safety, public convenience, and to ensure that the Contractor provides the required notifications. Task 11: Reporting We know how important it is to keep the City informed regarding public relations, progress of the work and costs of the project. We are committed to this process and will document all construction issues with the following reports: • Progress meeting minutes. • Weekly construction summary (if desired). • Monthly status report which will provide the City with information m= - T J T on construction, - ; activities for the I E month, change i order cost summary, i pay estimate cost summary and € contract time summary. • E-mail ` Correspondence: The Construction Manager will be in contact with our Inspector on a daily basis, and will copy the City's designated staff member via e-mail on all critical issues. Task 12: Materials Testing Green Valley will provide any needed materials testing services via our subconsultant, RGH Geotechnical Consultants. RGH will provide Caltrans certified technicians to perform compaction testing services, as needed. Our testing services will be supported by and under the supervision of a Principal Geotechncial Engineer (GE). We have not included a fee for RGH, a Caltrans certified laboratory, as it is our understanding that the City has contracted for these services independently. If requested, we will gladly provide the requisite testing services via RGH. Task 13: Closeout and Record Drawings We will work with the City and the Contractor to keep a record set of drawings to document changes and as-built conditions of original design plans. Once construction is completed to the satisfaction of the City, we will compile all pertinent files and related information and submit to the City for their permanent records. We will coordinate with the Inspector to furnish the City the following: • Record drawings. • Project photos. • All contract files and records. • Electronic files in CD format. Task 14: Post-Construction Meeting Following completion of the project, Green Valley will be responsible for organizing and conducting a post- construction meeting. The agenda will address all documentation necessary for final closeout and payment, and obligations necessary for contract closure, as well as any funding requirements. Recommendations for improvement will be made and incorporated into future projects. Meeting minutes will be prepared and distributed to all parties. Green Valley Consulting Engiree.rs City of Ukiah - CNA for Perkins and Orchard Intersection Improvements 5 PROJECT TEAM AND EXPERIENCE Successful construction management and inspection on a project requires a detailed-diligent approach that is proactively managed by professionals with the experience, skills and technical abilities that each unique project demands. Green Valley's professionals have hands-on experience in the construction industry. This experience, gained in the trenches of construction projects, gives our team the practical knowledge needed to effectively manage virtually any type of project. Green Valley's comprehensive construction management teams include: construction managers, resident engineers, schedulers, inspectors, and contract administrators. Green Valley offers an array of construction management services and works predominately with the public sector on a variety of infrastructure projects. This diversified experience enables us to eliminate extra costs by using proper QA/QC, and stay on schedule to successfully carry a project from design through construction. Our depth of experience enables our staff to anticipate challenges early and seek timely solutions through prompt, proactive involvement with all parties involved. With the latest technical and industry resources at our disposal, whether in the office or in the field, our projects stay on track and our clients are always aware of their project's design specifications, status and milestones throughout its many phases. In the roles of construction manager and inspector, our primary task is to represent the owner's interests throughout the project and to manage the achievement of the project's schedule, quality and budgetary goals. We tailor the scope of each construction management assignment specifically for our clients and their project needs. Resumes for the following team members follow in the appendix with detailed project experience. Liz Ellis, Principal in Charge Liz, with over 15 years of municipal infrastructure experience is the Principal-in-Charge for this project and will bring you the commitment and project ownership that you want for this assignment. She is known by clients for successfully managing and completing difficult and complex projects on time. Her experience includes preparation of PS&E for major utility upgrade projects, significant grading projects, applications of trenchless technology, utility infrastructure design, project permitting and program/project management. Liz is active in Professional organizations, completing a term as President of the local American Society of Civil Engineers (ASCE) chapter and has given presentations on trenchless technology applications to professional groups in Boston, MA and San Antonio, TX. She has taught Applied Physics at Heald Institute of Technology and she currently sits on the Sonoma County Regional Parks Foundation Board. She has recently completed projects for the City of Santa Rosa, City of Petaluma, Sonoma County Water Agency, Sonoma County Regional Parks, and County of Marin. Liz will be responsible for: • Meeting all contractual obligations • Budget and scheduling requirements for the CM/ Inspection contract Gene Farris, Construction Manager (Part-time) Green Valley is proposing Gene Harris as the Construction Manager for the Perkins and Orchard Intersection Improvement Project. Gene has managed over 20 intersection improvement projects and recently completed the construction management for two Intersection Improvement projects for the City of Ukiah: South Dora Street Rehabilitation and Gobbi Street/Oak Manor/Babcock Lane Intersection. As such, he knows the technical details of intersection improvement projects and can translate the specifics directly to the Contractor to minimize any questions that may arise. Likewise, Gene follows a strict checklist to ensure that all Caltrans contract administration, materials testing, and project completion requirements are met on all projects. Gene has previously provided construction management for most of the agencies in Mendocino, Marin, and Sonoma counties and is familiar with the City's procedures and design standards. He understands how the City operates and will run this project accordingly. Rich Gordon, Construction inspector (mull-tirne) Our proposed Construction Inspector is Rich Gordon, who has worked side by side with Gene for the last 6 years - including on the Gobbi Street Realignment and South Dora projects. Rich has over 30 years of experience in the construction industry with 13 years specifically working for the County of Mendocino and understands the technicalities of construction intersection improvement projects. As a resident of Ukiah, Rich has a vested interest in the successful outcome of this assignment. Both Gene and Rich are up to speed on the City's standards and would offer the City the benefit of experience, cost competiveness and zero learning curve! 6 Citv of Ukiah - CKA for Perkins and Orchard Intersection Improvements Green Valley Consulting Fngineers Detailed Fee Estimate for Construction Management & Inspection yu Client Name: City of Ukiah Department of Public Works l t, Project Description: Perkins and Orchard Intersection Improvements, FDA Award No. 07 01 Green; ! ! 06042 Date: April 2, 2012 c C M U C) > - O> U :3 V r v U n C "E ro c) U O S V O U I C C ch F _ E N M Classification: ° Q Q o Hourly Rates: $108 $105 $105 $65 Remarks Task 1 - Pre-Construction Meeting & Photos 12 16 2 30 $3,106 Task 2 - Submittal Management 16 $50 16 $1,778 Based submittals of 15 submittals Task 3 - Schedule Management 5 5 $540 Based on 18 weeks Task 4 - Daily Field inspection & Documentation 250 4 254 $26,510 Based on 30 ft working days and 10 pt working days RF 8 2 10 $994 Based on an estimate of 5 RFI's ' I) Task 5 - Requests for Information ( and RFC s 16 16 $1,728 Based on 2 firs/day for CM for 45 Task 6 - Construction Management days Task 7 - Change Order Management 6 6 $648 Task 8 - Payment Management 8 8 $50 16 $1,754 Based on 5 pay estimates 14 8 22 352 $2 Based on progress meeunys Task 9 Progress Meetings , twice a month Task 10 - Public Relations and Notifications 0 $0 Task 11 Reporting 10 10 $1,080 Task 12 Materials Testing 0 $0 Task 13 - Closeout & Record Drawings 20 20 2 $100 42 $4,490 Task 14 - Post Construction Meeting 6 4 10 $1,068 Meeung Prep and Summary $2 400 400 $2 daysfor asforr30 Based on$80td Inspector Vehicle , , e d iec Photographs & Video S50 S50 Green Valley Consoltiny Engineers City of Ukiah - CM for Perkins and Orchard Intersection Ifr,provements 7 Hourly Rates (Effective January 2012) Principal $185 Project Manager $135-$185 Project Engineer $125-$160 Landscape Architect $125 Staff Engineer $120-$150 Survey Crew $180-$215 Professional Land Surveyor $135 Construction Manager $105-$125 Construction Inspector $105-$120 Field Personnel $95 CAD Technician $95-$135 Administration/Word Processing $65-$75 Use cif Co mar~y~-_Qwried ulp€`rlent an Specialized Supplies The cost of using company-owned equipment and specialized supplies is included in the hourly rates billed to our projects. These costs have either already been incurred as the cost of equipment purchases necessary for us to efficiently perform our tasks or represent a minor incidental cost that we feel should be considered as included in the preparation of professional documents. Miscell n ru_s Qcterna[ Ap nditur Miscellaneous external expenditures, such as those costs associated with subconsultants, blueprints, and reproduction of originals will be billed at the actual cost. Mileage will be billed at $0.50 per mile. Travel time and per diem will NOT be charged for Inspection assignments. Mileage is included in our vehicle rate. Constructioret s ?ection ar~rl constructtion Management Vehicle Rates Hourly Rate (up to 8 hours) $10.00/hour Daily Rate (8 or more hours) $75 - $100/day 8 City of Ukiah - CM for Perkins and Orchard Intersection Improvements Green Valley Consulting Engineers j f- t f GREEN VALLEY'S CONSTRUCTION MANAGEMENT AND INSPECTION EXPERIENCE Successful construction management on a project demands a detail-diligent approach that is proactively managed by professionals with the experience, skills and technical support that each unique project demands. Green Valley's professionals have hands-on experience in the construction industry. This experience, gained in the trenches of construction projects, gives our team the practical knowledge needed to effectively manage virtually any type of project. Green Valley's experienced construction management staff offers an array of construction management services to predominately the public sectors on both small and large projects ranging from 2 hour encrochment permit assignments to multi-year phased projects. This diversified experience enables us to eliminate extra costs, stay on schedule and successfully carry a project from design through construction, both in the office and in the field. Our depth of experience enables our staff to anticipate challenges early and seek timely solutions through prompt, proactive involvement with all parties involved. With the latest technical and industry resources at our disposal, whether in the office or in the field, our projects stay on track and our clients are always aware of their project's design specifications, status and milestones throughout its many phases. As construction manager, our primary task is to represent the owner's interests throughout the project and to manage the achievement of the project's schedule, quality and budgetary goals. We tailor the scope of each construction management assignment specifically for our clients and their project needs. The following pages contain client references as they pertain to our proposed Construction Manager and Inspector's experience. Green Valley Consulting Engineers City of Ukiah - CNA for Perkins and Orchard Intersection Improvements 9 Above: New Precast Concrete Bridge at Gobbi Street. Realigned Streambed Bordered by Rock Protected Slope and New Retaining Wall. Above Rim New Cast-In-Place Retaining VVaFI (vvi!h Storm Drain Outlet and Weep Holes at 4-Feet On Center) Connecting 'Inside' Walls of Gobbi Street Bridge and Babcock Lane Bridge. Bottom Right: New 2-Foot Wide Sidewalk with PVC Pipe Installed for the installation of Future Wilities. 2002 STI P Realignment of: if"y of «kIa1- Green Valley provided the full time construction management and inspection for this project that aligned Oak Manor Drive with Babcock Lane, connecting both to Gobbi Street to create a standard four way, 90 degree intersection with sidewalks. The project included the installation of two new precast concrete bridge crossings - one at Gobbi Street and one at Babcock Lane - to accomodate the flow of Gibson Creek which transverses the intersection. A portion of Gibson Creek was also realigned as part of this project to coincide with the new bridge locations. Each new bridge spans approximate lengths of 57-feet and 71-feet respectively and are approximately 19-feet wide. They replace an existing vehicular bridge and concrete pedestrian bridge along Gobbi Street that were demolished. The bridges were designed per the most recent Caltrans Specifications for a minimum seismic loading of M=7.25. They are supported by a reinforced concrete pier and beam foundation with piers drilled into the Gibson Creek streambed at minimum depths of 12-feet. After installation, the precast bridge deck was topped with a concrete overlay to match the adjoining asphalt concrete surfaces and achieve the finished grades. The 'inside' walls of each bridge are joined to a retaining wall structure which forms the east bank of the 'new' creek channel. The west 'earth slope' bank was regraded for stabilization and topped with rock slope protection for erosion control. The complex site work required Green Valley to coordinate with a number of local permitting agencies, an on-site arborist and biologist, and local utility companies for the relocation of utilites - see the green sidebar for details. 0 City of Ukiah - CIVi for Perkins and Orchard Intersectior, improvements contractor: Granite Construction constructed: 2010 Engineer's Estimate: $880,000.00 construction Cast: $920,000.00 Change Orders: <5% CM&i Fee: $123,020.00 Green Valley Consulting Engineers Gobbi Street/Oak Manor Drive/Babcock Lane Intersection Soda Ray Road Realignment 11, County ol' Lake Soda Bay Road in Kelseyville had two dangerous 90-degree curves between Blower Road and Park Drive. Green Valley performed the topographic mapping and engineering services associated with the realignment of the curves on approximately 2,200 feet of roadway. The roadway re-alignment required utility coordination for relocation of poles, right of way research and the preparation of legal plats and documents. Green Valley participated in public outreach by meeting with the County and neighbors to discuss the project and its impacts on their homes and driveway entrances. Existing drainage patterns of adjacent orchards and farms were studied to address low spots and areas of ponding. Green Valley is currently providing full construction management and inspection during the construction phase. The project is funded by Federal aid funds and requires full compliance with Caltrans contract administration procedures, including all recent revisions to the Interim Resident Engineer's Contract Administration Checklist. Contractor: Fedco Construction Constructed: 2009 Engineer's Estimate: $660,000 Construction Cost: $410,000 Green Valley Consulting Engineerrs City of Ukiah - CM for Perkins and Orchard Intersection Irrnprovements 11 Completing the Wall Street Curb, Gutter, and Sidewalk Improvements in the Town of Windsor Wall Street Curb, Gutter, are Sidewalk Improvements Tovvin of Windsor Green Valley provided the full time construction management and inspection for pedestrian improvements to Wall Street - a local side street located in the Town of Windsor. Wall Street runs adjacent and parallel to the heavily trafficked Windsor River Road and connects to the East side of Town's Keiser Community Park. Prior to the project improvements there was no sidewalk and street lighting and no safe and easy way for pedestrians, bicyclists, and other non-vehicular traffic on this street to access Keiser Park. This project created pedestrian facilities including a new concrete sidewalk, curb, and gutter along the entire south side of Wall Street. The project also improved drainage conditions within the street and in front of homes, and installed new electrical utilities - conduit and pull boxes - for future street lighting. Overall, these project improvements greatly increased pedestrian safety along Wall Street and created a local access route from the Town to the Keiser Community Park. Contractor: Ghilotti Construction Constructed: Summer 2011 Engineer's Estimate: $71,300.00 Construction Cost: $184,708.00 C€iange Orders: $21,649.45 P City of Ukiah - CIVI for Perkins and Orchard intersection improvements Green Valley Consulting Engineers Formwork for Concrete Sidewalk Construction New Sidewalk Construction on Wall Street CM&€ Fee: $19,900.00 South Dora Street Rehabilitation City of Ukiah Green Valley provided construction management and inspection services for the South Dora Street Rehabilitation project in Ukiah. This ARRA funded project removed the asphalt structural section to a depth of 5 inches, removed and replaced the curb, gutter and sidewalk, and installed pedestrian ramps and a new street structural section. Once the overlay was complete, all iron was raised to grade, and striping and pavement markings were replaced. The construction management team was responsible for conducting weekly meetings to resolve any project issues such as traffic and pedestrian safety as well as any changes to work, thus ensuring the project remained within budget and on schedule. Green Valley Consulting Engineers City of Ukiah - CM for Perkins and Orchard Intersection Improvements 13 ,t We take no exceptions to the City's standard professional services agreement or insurance requirements 14 City of Ukiah - CM for Perkins and Orchard Intersection Improvements vreen Valley Consulting Engineei s LIZ ELLIS, RE. Principal-In-Charge B.S./Civil Engineering San Francisco State University Professional Registration Civil/CA C50830 Professional Affiliations Sonoma County Regional Parks Foundation, Member of the Board of Directors CELSOC Member, Board Member for Scholarship Foundation ASCE Member Award Recognition • 2011 ASCE Sustainable Tech- nology Project of the Year & 2012 ACEC Engineering Excellence Award: Laguna Force Main Replacement and Morris Street Pump Station Improvements • 2011 ACEC Special Project of the Year: Mark West Quarry Solar Panel Project • 2011 Santa Rosa Cham- ber of Commerce Bob Blanchard Leadership Award • 2009 ASCE Outstand- ing Small Transportation Project of the Year & 2009 ACEC Engineering Excel- lence Award: Fort Bragg Downtown Streetscape • 2008 ASCE Riverfront Urban Transformation Project of the Year: Oroville Riverfront Improvements • 2007, 2005, 2003 ACEC/ CELSOC Engineering Excellence Award: Pomo Bluffs Coastal Park, Pierson Reach Pathway, Cloverdale Main Street • 2007, 2004 North Bay Women in Business Award • 2005 ASCE Environmental Project of the Year Award: Riverfront Regional Park Liz Ellis founded Green Valley Consulting Engineers in 1997. After working for 15 years in public and private sectors Liz pursued her vision of creating an organization that reflected her passion for restoring and enhancing communities and the lives of their residents. She is an accomplished and experienced program manager and project manager/ engineer with abroad range of municipal infrastructure experience. She has over 20 years of experience as both a designer and facilitator dedicated to moving projects forward and successfully resolving complex project issues between multiple stakeholders. She believes that while the public process can sometimes be "messy", the overall effort is a positive one and allows for creative and community worthy projects. She has been responsible for the planning, permitting, design and management of various award-winning municipal transportation projects. Belated Project Experience Downtown Streetscape and Franklin Street Reconstruction, City of Fort Bragg. Recipient of the 2009 ACEC Engineering [excellence Award and the 2009 ASCE Outstanding Small Transportation Project of the Year. Recognized by her peers for her engineering excellence, Liz worked with key stakeholders and elected officials to successfully implement a Streetscape Masterplan for over 6 city blocks of the core downtown area. The renovation focused on roadway reconstruction, traffic calming, pedestrian and bicycle access solutions including ADA upgrades, sidewalk curb bulbs, and colored crosswalks, addressing parking concerns, and implementation of hardscape/landscape beautification concepts. Her Project Manager role included extensive public outreach with public workshops, monthly meetings with various downtown business groups and on-going dialogue with businesses and residents. Street Smart Improvements, City of Sebastopol. Performed the overall project management for this two million dollar federally funded transportation improvement project. The project made pedestrian accessibility and safety improvements to multiple intersections along local State highways in the downtown area. These improvements included the removal of existing "old" sidewalks, the installation of new sidewalks with ADA compliant curb ramps, the construction of in-pavement lighted and colored crosswalks, pedestrian flashing beacons, curb extensions (bulb-outs), striping, signage, and landscaping. The project was under the oversight of Caltrans and required adherence to the Caltrans' Local Assistance Procedures Manual for project delivery. Solano Avenue/West Lincoln Avenue Intersection Improvements, City of Napa. Provided the overall project management for this major intersec- tion re-configuration and signalization project that had Caltrans oversight. Intersection improvements included the widening of approximately 700 lineal feet of arterial roadway and State Highway 29 facilities, the installation of new street lighting and signalization, and the construction of extensive drainage facilities and pedestrian safety features. The project involved exten- sive coordination with Caltrans for the coordination of City signals. Green Valley was responsible for all phases of the project including pre-design, topographic mapping, final engineering design, permitting, and construction support. "Some engineers have a preconceived idea of what a design or plan should be - /prefer to look at the project as a piece of art. Rather than design from a rigid set of rules and standards, I like to work with my clients to develop new rules and give them an inspired and dynamic product at the end of the process. " - Liz EI''is, Ovvrei and Principal In-Charge, Green Malley Consulting Engineers Intersection work for the City of Sebastopol's Street Smart Improvement Project. Green Valley Consulting Engineers City of Ukiah - CM for Perkins and Orchard Intersection Improvements 1 Education New Sidewalks, ADA Compliant Curb Ramps, and Crosswalks Installed in the City of Fort Bragg. GENE HARRIS Construction Manager Fducation B.S./Geology Engineering Chico State University Gene Harris is Green Valley's most seasoned Construction Manager with over 40 years of local constructability review and construction management experience. His experience spans large-scale and award- winning transportation projects, water and wastewater, parks and recreation, storm drainage, and local road, highway, and bridge projects throughout California. Gene resides in the City of Ukiah and has performed the construction management for several recent roadway/ intersection improvement projects, including the South Dora Street Rehabilitation project which was federally funded and had specific construction requirements. When not working directly for the City of Ukiah, Gene can be found giving back to his local community. He recently volunteered his time as Project Manager at the New Potter Valley Church for the removal of the existing building and the construction of a new, two story, 10,500 square foot structure. Related Project Experience "This is my second project working with Gene and Green Valley. Both have been excellent projects to be involved with and I hope to have many opportunities to work with you and your staff in the future. I would like to let you know what a brilliant job you are doing, it is so nice to be on a project with people you can work with. - Brendan Smith Project Superintendent North Bay Construction Certifications • Caltrans Administration of Federal Projects Resident Engineer Training Academy • Change Order Seminar Safety for Field Personnel Construction Supervision • Office Procedures and LAPPS Program • Sonoma County Personnel Department Supervisory and Management Training • University of Califor- nia Traffic Safety Prob- lems OSHA. (Federal) • Safety & Health Program- ming Federal Highway Administration Positive Guidance in Traffic Control • California Department of Water Resources Earthwork Inspection School; Con- crete Inspection School • California Office of Emer- gency Services Search Management (40 hours) South Dora Street Rehabilitation, City of Ukiah. Performed the construction management for this federal roadway improvement project located within the City of Ukiah. Roadway improvements were funded by the American Recovery and Reinvestment Act (ARRA) and included the removal of the existing asphalt structural section along South Dora Street, the removal and replacement of curb, gutter, and sidewalk, and existing pedestrian ramps, and the installation of a new street structural section with new striping and pavement markings. Construction was performed in accordance with the Caltrans' Local Assistance Manual which specifies construction requirements for federal and state funded local transportation projects. A complete listing of these requirements is included on the following page. Realignment of Gobbi Street/Oak Manor/Babcock Lane Intersection, City of Ukiah. Performed the construction management for this intersection improvement project located within the City of Ukiah. Intersection improvements included the alignment of Oak Manor Drive with Babcock Lane to create a standard four way, 90 degree intersection, the construction of new sidewalks with ADA compliant pedestrian curb ramps, and the installation of two new precast concrete bridges with an asphalt concrete overlay, and new striping and signage. Specific construction management challenges included working directly with the State Public Utilities Commission, the Ukiah City Council, and the PG&E head office in San Francisco in order to relocate gas and elec- tric facilities away from proposed improvements in a timely manner. Fort Bragg Downtown Streetscape, City of Fort Bragg. Performed the construction management for this mile-long Streetscape project designed by Green Valley. The project reconstructed a portion of the City's "Main Street" and several intersecting side streets using cost saving construction methods. Additional improvements included the installation of decorative crosswalks, the installation of new sidewalks with ADA compliant curb ramps and curb bulb-outs, the installation of new street lighting, and new striping and signage. New Traffic Signal and Street Lighting Installations , Various Mu- nicipalities. Provided the construction inspection for a multitude of new traffic signal and street lighting installations for municipal improvement projects in Mendocino County, Sonoma County, the Town of Wind- sor, and the Cities of Ukiah, Cloverdale, Healdsburg, Concord, Gilroy, and Madera. All equipment and construction was in accordance with Caltrans' Standard Specifications and Plans. Projects were performed at City intersections and Highway 101 on- and off-ramps. Specifically per- formed the construction inspection for signal and lighting improvements at Kuki Road Lane and North State Street in the City of Ukiah. City of Ukiah: Gobbi Streetl Oak ManorlBabcock Lane Intersection Improvements. City of Ukiah: Gobbi Street/ Oak ManorlBabcock Lane Intersection - Asphalt Concrete Overlay. City of Fort Bragg Downtown Streetscape - Roadway Reconstruction and New Sidewalk with ADA Compliant Curb Ramps. 2 City of Ukiah - CM for Perkins and Orchard Intersection Improvements Green Valley Consulting Engineers City of Ukiah 8.005 Install City-furnished manhole covers South Dora Rehabilitation Project 8.006 Revise ped ramp grades (design error) Federal Project Number ESPL-5049(022) 9.000 FIELD DIRECTIVES (see CCO File) FILE INDEX 10.000 CHANGE ORDERS 0.000 File Index 10.000A Change Order Log 0.001 Chapter 16 (Local Assistance Program Manual) 10.001 Change Order 1 0.002 Resident Engineer Construction Contract Admin. 10.002 Change Order 2 Check List 10.003 Change Order 3 0.003 Local Agency Contract Award Check List 10.004 Change Order 4 0.004 Caltrans Local Assistance Reviews 10.005 Change Order 5 10.006 Balancing Change Order 6 1.000 PROJECT PERSONNEL 11.000 FINANCIAL 2.000 BID DOCUMENTS 11.001 Pay Requests & Invoices 2.001 Bid & Subcontractor List 11.002 Pay Item Quantity Documents 2.002 Addendums 11.003 Pay Item Source Documents 11.004 Pay Estimates 3.000 CONTRACT TIME 11.005 DETAIL ESTIMATE, FINANCE LETTER, City 3.001 Notice to Proceed Purchase Order 3.002 Weekly Statement of Working Days 3.003 Progress Schedules 12.000 MEETINGS 12.001 Pre-Construction 4.000 SUBMITTALS 12.002 Weekly Progress 4.001 Notice of Materials to be Used 4.002 Submittal Logs & Status 13.000 REPORTS 13.001 Resident Engineer Daily Report (see 13.003) 5.000 FEDERAL REQUIREMENTS 13.002 Daily Inspection Reports 5.001 Form 15-G1 (UDBE commitment) 13.003 Weekly Progress Reports 5.002 Form 15-G2 (DBE information) 13.004 Contractor Field Reports 5.003 Form 15-H (Good Faith Effort) 13.005 Sub-excavation Reports 5.004 Form 17F (Final DBE Utilization) 5.005 Federal posters, wages, & safety notices & on 14.000 COORESPONDENCE job-site board 14.001 City 5.006 Subcontracting Requests (HC-45) 14.002 Contractor 5.007 Certified Payrolls & Fringe Benefit Statements 14.003 Green Valley 5.008 Employee Interviews (1 per trade per month/ contractor) (HC-31) 15.000 SAFETY & PUBLIC CONVENIENCE 5.009 Monthly Employment Reports 15.001 Contractor Emergency Phone Numbers 5.010 Monthly DBE Trucking Verification, CEM-2404(F), 15.002 Traffic Control Plan 16Z 5.011 Contractor's Annual EEO Report (FHWA 1391) 16.000 PUBLIC RELATIONS 5.012 Final DBE Report 6.000 MATERIALS TESTING 17.000 PERMITS 6.001 City QAP & Frequency of testing tables 6.002 Certificates of Proficiency from RGH (HC-1) 18.000 CONSTRUCTION STAKING 6.003 Notice of Materials to be used 6.004 Summary Logs (MR-0110) (see 6.005) 19.000 PHOTO & VIDEO DOCUMENTS 6.005 Acceptance Testing 6.006 Aggregate Base (see 6.005) 20.000 PRELIMINARY NOTICES 6.007 Asphalt Concrete (see 6.005) 6.008 Certificate of Compliance - concrete tags 21.000 ENVIRONMENTAL 6.009 Independent Assurance Testing 21.001 Project Environmental Document 21.002 NEPA/CEQA Re- evaluation 7.000 REQUESTS FOR INFORMATION 7.001 RFI Log 22.000 PUNCH LISTS 8.000 FIELD ISSUES 23.000 NOTICE OF COMPLETION 8.001 Low curb, gutter, & sidewalk (0001) 24.000 MATERIALS CERTIFICATE 8.002 Private sign in City R/W 8.003 Add handicap ramp & X-walk (CCO 2) 25.000 ASBUILT PLANS & SPECIFICATIONS 8.004 Add sign posts & post pockets Green Valley Consulting Engineers City of Ukiah - CM for Perkins and Orchard Intersection Improvements 3 RICH GORDON Senior Construction Inspector Education Mendocino College University of California Extension (ITS): AutoCAD Training Caltrans Seminars Resident Engineers Academy Construction Field Office Procedures Writing Contract Change Orders Preparation of Contract, Special Provisions Certifications • Land Surveyor in Training (L.S.I.T.) • RSO Radiation Safety Officer Mendocino County Awa rds • North Coast Public Works Employee of the Year - 2001 County Engineer Association of California Rich Gordon has over 30 years of experience in the construction industry. He began his career "on the design side", spending 13 years as an Engineering Technician with the County of Mendocino - with five of those years spent in a Senior level position. He then moved "into the field" where he has been working ever since. His diverse field experience includes materials testing, construction estimating, land surveying, and construction inspection. Rich knows the City of Ukiah, the technicalities of constructing intersection improvements, and federal aid construction requirements. Not only has Rich recently completed the two roadway/intersection improvement projects described below (one of them federally funded), but he calls the City of Ukiah "home" and regularly uses the improvements which he has helped to build. Additionally, Rich is certified as a Land Surveyor-In-Training and can provide services such as topographic mapping, legal descriptions, right- of-way determination, and construction staking when required. Related Project Experience South Dora Street Rehabilitation, City of Ukiah. Performed the construction inspection for this federal roadway improvement project located within the City of Ukiah. Roadway improvements were funded by the American Recovery and Reinvestment Act (ARRA) and included the removal of the existing asphalt structural section along South Dora Street, the removal and replacement of curb, gutter, and sidewalk, and existing pedestrian ramps, and the installation of a new street structural section with new striping and pavement markings. Construction was performed in accordance with the Caltrans' Local Assistance Program which dictates ARRA funding requirements as well as all other Federal and State requirements. Realignment of Gobbi Street/Oak ivianor/Babcock Lane Intersection, City of Ukiah. Performed the construction inspection for this intersection improvement project located within the City of Ukiah. Intersection improvements included the alignment of Oak Manor Drive with Babcock Lane to create a standard four way, 90 degree intersec- tion, the construction of new sidewalks with ADA compliant pedestrian curb ramps, and the installation of two new precast concrete bridges with an asphalt concrete overlay, and new striping and signage. American Recovery and Reinvestment Act (ARRA) Collector Street Rehabilitation, City of Clearlake. Performed the construction inspection for this federally funded roadway improvement project which involved two local City roads - Burns Valley Road and Austin Drive. The project involved the excavation and removal of the existing asphalt surface and base course, the placement of new asphalt pavement and minor underground utility repair. Lakeshore/San Joaquin Emergency Relief Project, City of Clear- lake. Performed the construction inspection for this federally funded roadway improvement project which involved the complete reconstruc- tion and widening of Lakeshore Drive at the intersection of San Joaquin Avenue. Reconstruction included the repair of pavement failures with dig-outs and full-depth asphalt concrete (AC) paving, cold planing of the existing pavement, AC grinding at curb lips and side street con- forms, leveling AC, full width pavement fabric, and an AC overlay. Weak areas of subgrade were removed and replaced with asphalt. The project required experience with Federal Highway Administration and Caltrans to ensure funding and UDBE requirements associated with the project were met. Construction inspection was performed in accordance with Caltrans' Local Assistance Procedures Manual. City of Ukiah: Gobbi Street/ Oak ManorlBabcock Lane Intersection Improvements. City of Ukiah: Gobbi Streetl Oak ManorlBabcock Lane Intersection - New Precast Bridge. City of Ukiah: Gobbi Street/ Oak ManorlBabcock Lane Intersection - Asphalt Concrete Overlay. 4 City of Ukiah CM for Perkins and Orchard Intersection Improvements Green Valley Consulting Engineers Principal $185 Project Manager $135-$185 Project Engineer $125-$160 Landscape Architect $125 Staff Engineer $1204150 Survey Crew $180-$215 Professional Land Surveyor $135 Construction Manager $1054125 Construction Inspector $1054120 Field Personnel $95 CAD Technician $95-$135 Administration/Word Processing $65-$75 Use of Company-Owned Equipment and Specialized Supplies The cost of using company-owned equipment and specialized supplies is included in the hourly rates billed to our projects. These costs have either already been incurred as the cost of equipment purchases necessary for us to efficiently perform our tasks or represent a minor incidental cost that we feel should be considered as included in the preparation of professional documents. Miscellaneous External Expenditures Miscellaneous external expenditures, such as those costs associated with subconsultants, blueprints, and reproduction of originals will be billed at the actual cost. Mileage will be billed at $0.50 per mile. Travel time and per diem will NOT be charged for Inspection assignments. Mileage is included in our vehicle rate. Construction Inspection and Construction Management Vehicle Rates Hourly Rate (up to 8 hours) $10.00/hour Daily Rate (8 or more hours) $75 - $100/day 8 City of Ukiah - CM for Perkins and Orchard Intersection Improvements Green Valley Consulting Engineers Hourly Rates ffachrl ent # (Effective January 2012)