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Home My WebLink About2011-12-21 CC MinutesCITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 12/21/2011 1. ROLL CALL Ukiah City Council met at a Regular Meeting on December 21, 2011, the notice for which being legally noticed on December 15, 2011. Mayor Rodin called the meeting to order at 6:03 pm. Roll was taken with the following Councilmembers present: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. Councilmembers absent: Baldwin. Staff Present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, City Clerk Currie, Community Services Administrator Marsolan, Director of Public Works and City Engineer Eriksen, Finance Director Elton, Museum Director Smith-Ferri, Director of Planning and Community Development Stump, Building Official Willoughby, Project and Program Analyst Riley, and Conference Center Administrator Randall. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Outgoing Mayor Presentation and Dais Seating Changes Outgoing Mayor Rodin presented incoming Mayor Landis with the gavel. Mayor Landis expressed appreciation of the job Councilmember Rodin did as Mayor and presented her with a plaque. Mayor Landis assumed the gavel and presided over the meeting. b. Proclamation: Martin Luther King Day Councilmember Thomas read and presented the proclamation to Dianne Durham, Ukiah Aware, invited the City Council and community to two events Sunday, January 15, 2012 taking place at the Saturday Afternoon Club House. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Regular Meeting Of 11/16/11 Continued. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report Of Disbursements For Month Of November 2011 Page 1 of 6 12/21/2011 M/S Crane/Thomas to Approve 7a. Motion carried by the following roll call votes: AYES: Thomas, Crane, Rodin, and Landis. NOES: None. ABSENT: Baldwin. ABSTAIN: None. Vice Mayor Crane requested item 7b to be withdrawn from the consent calendar. b e\. aFd GentFaGt To Vai ghn's industrialGepa"F For The Repair iye (la FeuF 16" Turbine Soled Handling Pumps And p MOVED to New Business 134 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 9. COUNCIL REPORTS Councilmember Rodin reported that the Courthouse Public Advisory committee met 12- 21-11 and with a 5 to 2 vote made the depot site the preferred site. However, the library site will proceed to phase 2. Rodin reported on the TOT project, Ukiah Walks. The brochure, which identifies four walking routes, is finished and distributed. The Ukiah Valley Trail Group is going to install color coordinated markers along the trail routes. Vice Mayor Crane read for the record a statement regarding Anton Stadium (see attachment A). City Council agreed that a review of the project to evaluate the process will be scheduled upon the completion of Anton Stadium is appropriate. 10. CITY MANAGER/CITY CLERK REPORTS City Manager Chambers announced two reports from staff, one on the First Time Home Buyers Program and an update on the City's financial system. Assistant City Manager Sangiacomo reported on the First Time Home Buyers program. The City of Ukiah received a $700,000 grant and will now continue the program. Assistant Finance Director Roth reported on steps taken since City Council approved the purchase of the financial software. The kick off meeting occurred and the chart of accounts is under construction. Councilmember Crane asked to see the current chart of accounts to examine the evolution. 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS a. Discussion and Possible Direction Regarding Ukiah Valley Sanitation District (UVSD) Response to City Requests Regarding Proposed Revisions to the 1995 Participation Agreement and Report to Council Regarding Status of Joint Meeting Agenda for January 12, 2012. City Manager Chambers presented the item. Director of Public Works and City Engineer Eriksen and Finance Director Elton were available to answer questions. Recommended Action(s): Discuss response to UVSD's letter dated November 1, 2011 and UVSD's proposed agenda items for the next Joint Meeting and provide direction to staff. City Attorney Rapport said he is working with Ross Walker, UVSD's attorney, to get arbitration back on track. Dispute resolution has been initiated over City Council's refusal to include the District's administrative costs in the budget. Page 2 of 6 12/21/2011 Director Eriksen notified City council the UVSD ad hoc has been disbanded. By Consensus, City Council directed staff to write a letter offering, once UVSD feels they have enough information, to meet and discuss detachment. The Ad Hoc Committee is willing to meet and have staff attend some meetings but not others (an agreed upon schedule). City will wait until a date to be determined and in the mean time staff will propose modifications to the participation agreement that the City would be willing to consider if the District were detached from the City. City staff is to report to City Council a schedule and the steps needed for detachment from the perspective of what best serves the rate payer. The Joint UVSD and City Council meeting in January is deferred. 13. NEW BUSINESS C. Authorize City Manager To Negotiate And Execute A Contract With Alchemy Of Design For Interpretive Design Services In An Amount Not To Exceed $103,465 To Be Reimbursed By Grant Funds For The Grace Hudson Cultural Center Project Community Services Administrator Marsolan and Museum Director Smith-Ferri presented the item. Recommended Action(s): Authorize City Manager to negotiate and execute a contract with Alchemy of Design for interpretive design services in an amount not to exceed $103,465 to be reimbursed by grant funds for the Grace Hudson Cultural Center Project. a. Authorize City Manager To Negotiate And Execute A Contract With Ann Baker Landscape Architecture In An Amount Not To Exceed $30,655 To Be Reimbursed By Grant Funds For The Grace Hudson Cultural Center Project Community Services Administrator Marsolan and Museum Director Smith-Ferri presented the item. Recommended Action(s): Authorize City Manager to negotiate and execute a contract with Ann Baker Landscape Architecture in an amount not to exceed $30,655 to be reimbursed by grant funds for the Grace Hudson Cultural Center Project. Public Comment Opened 7:53 pm Public speaking to the item: Lisa Mammina. Public Comment Closed 7:56 pm City Council desires to look at a local preference policy. M/S Rodin/None to approve Recommended Actions for both 13a and 13c. Vice Mayor Crane would second if he knew the spread between the proposal amounts. Motion Failed. M/S Rodin/Crane to approve 13a, authorize City.Manager to negotiate and execute a contract with Ann Baker Landscape Architecture in an amount not to exceed $30,655 to be reimbursed by grant funds for the Grace Hudson Cultural Center Page 3 of 6 12/21/2011 Project. Motion carried by the following roll call votes: AYES: Thomas, Crane, Rodin, and Landis. NOES: None. ABSENT: Baldwin. ABSTAIN: None. Item 13c continued. Recessed 8:07 pm and Reconvened 8:14 pm b. Adopt Resolution Declaring The Property And Dilapidated Palace Hotel Structure Located At 272 North State Street A Public Nuisance And The Intent To Commence Abatement Proceedings Director of Planning and Community Development Stump and Building Official Willoughby presented the item. Recommended Action(s): Adopt resolution declaring the dilapidated Palace Hotel structure located at 272 North State Street to be a public nuisance and the City's intent to commence with abatement of the building. MIS Crane/Thomas to approve Recommended Actions. Public Comment Opened 8:15 pm Public speaking in support of the item: John McCowen and Don Moser. Public speaking in opposition to the item: Lisa Mammina, for the record she stated her willingness to be part of a positive solution. Public Comment Closed 8:25 pm Motion carried by the following roll call votes: AYES: Thomas, Crane, Rodin, and Landis. NOES: None. ABSENT: Baldwin. ABSTAIN: None. d. Presentation And Approval Of Visit Ukiah's (Transient Occupancy Tax Program) Draft 2012 Budget And Work Plan Assistant City Manager Sangiacomo, Project and Program Analyst Riley, and Conference Center Administrator Randall presented the item. Recommended Action(s): Approve Visit Ukiah's 2012 Draft Work Plan and Budget. MIS Crane/Rodin to approve Recommended Action. Motion carried by the following roll call votes: AYES: Thomas, Crane, Rodin, and Landis. NOES: None. ABSENT: Baldwin. ABSTAIN: None. e. Discussion And Possible Action Regarding Council Board, Committee, And Commission Assignments Mayor Landis presented the item. Recommended Action(s): Discuss and appoint City Councilmembers to various boards, committees, and commissions. Page 4 of 6 12/21/2011 COMMITTEE ASSIGNED TO Greater Ukiah Chamber of Commerce Thomas Liaison Landis/Alternate ex officio City Selection Committee Mayor Investment Oversight Committee Crane Library Advisory Board Thomas Landis/Alternate Main Street Program Board of Directors Thomas ex officio Landis/Alternate Mendocino Council of Governments Rodin (MCOG) Thomas/Alternate Mendocino County Inland Water and Thomas Power Commission Baldwin/Alternate Mendocino County Airport Land Use None from Ukiah Council Commission currently Mendocino Solid Waste Mgmt. Authority Landis (MSWMA) Baldwin/Alternate Mendocino Transit Authority (MTA) Board Thomas of Directors Baldwin/Alternate Mendocino County Local Area Formation Rodin Commission (LAFCO) Holly Madrigal (Willits)/Alternate Northern California Power Agency (NCPA) Crane Thomas/Alternate Electrical Utility Director/Alternate Transmission Agency of Northern Crane California (TANC) Thomas/Alternate Electrical Utility Director/Alternate Russian River Watershed Association Rodin Landis/Alternate Sun House Guild ex officio liaison Thomas Economic Development & Financing Landis Corp. (EDFC) Rodin/Alternate Redevelopment Dissolution Oversight Crane/ Landis alt. Roth/ Board Mills alt. Ukiah Players Theater Sangiacomo Page 5 of 6 12/21/2011 City of Ukiah Ad Hoc Committees 2012 COMMITTEE ASSIGNED TO Public Advisory Committee (Courthouse) Rodin/Landis Public Safety Baldwin/Thomas Recycled Water Stakeholders Meetings Crane Sales Tax Sharing Rodin/Baldwin Strategic Planning Crane/Rodin UVSD Governance Baldwin/Landis By consensus, City Council accepted appointments. f. Award Contract To Vaughn's Industrial Repair For The Repair Of Five 10" And Four 16" Vertical Turbine Solid Handling Pumps And Approve Corresponding Budget Amendment (was item 7b) Director of Public Works/City Engineer Eriksen presented the item. Recommended Action(s): Award contract to Vaughn's Industrial Repair for the repair of five 10" and four 16" vertical turbine.solid handling pumps in the amount of $102,041.05 and approve corresponding budget amendment. M/S Crane/Rodin to approve making the expenditure. Motion carried by the following roll call votes: AYES: Thomas, Crane, Rodin, and Landis. NOES: None. ABSENT: Baldwin. ABSTAIN: None. I- I Adjourned to Closed Session 9:05 pm. 14. CLOSED SESSION - Closed Session may be held at anv time durina the meetin a. Conference with Labor Negotiator 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Miscellaneous Unit, and Electric Unit b. Conference with Legal Counsel -Existing Litigation (Subdivision (a) of Gov't Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) Reconvened in Open Session at 9:25 pm with no reportable action. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:25 pm A r,)~ oAnne M. Currie, City Clerk Page 6 of 6 12/21/2011 Attachment A Under Council Reports, for the record December 21, 2011 Re: Anton Stadium Douglas Crane met with Staff, SHN representative and a member of Citizens group subsequent to the Approval of Change Order #2, Ukiah City Council Meeting of Nov. 16, 20011 at the direction of the City Council. See Council Minutes of 11/16/11 Item 12b. M/S Landis/Baldwin to approve Change Order #2 For The Continued Development Of The Anton Stadium Restoration Engineered Steel Building Specification Number 11-02 Amending Total Contract Amount To Ferranti Construction Staff to work with Councilmember Crane to find any savings." Report: No savings were available'since Staff had committed the City to virtually all of the additional costs prior to bringing the Change Order to Council for approval. The horse had already left the barn. The bracing revisions accepted by Staff as extra work were either not legitimate extra work and/or they were not efficient/cost effective as in the case of the high wall bracing. As declared under public comment 11/16/11 by Messrs Wpif and Cupples the substantial increase in the costs flowing out of Change Order #1 indicate a lack of appropriate care in the preparation of and selling to the Council and Community of Change Order #1. In review it appears to this reporter that Staff orchestrated, facilitated or fumbled the management of Change Orders #1 and #2, that has become in essence a gift of public funds for a diminished finished product in the name of savings claimed to exist in Change Order #1 that were then largely given back through Change Order #2, an unfortunate outcome for the community raised funds and the durability of the facility. The City Council is negligent in not holding Staff to a higher standard of contract management, candor and timeliness. Douglas Crane Attachment A Under Council Reports, for the record December 21, 2011 Re: Anton Stadium Douglas Crane met with Staff, SHN representative and a member of Citizens group suNseauent to the Approval of Change Order #2, Ukiah City Council Meeting of Nov. 16, 20011 at the direction of the City Council. See Council Minutes of 11/16/11 Item 12b. M/S Landis/Baldwin tsc~aa~ !ar~~'INS'~~~~'c~dRt~~~~ie4k~lilf~i~#{2dfl gu!ploq Contract ANdR#~'~~~~i,~r~~~R3~Q~~~id~ any HvgMA""I a0 agueyD u! Islxa o} paua!e13 sgulAes 10 aweu aqj ui lonpoid pags!u!l pags!uiwip e ao} spun j ollgnd jo 11!2 a aouassa ui awooaq seq legl'Z# pue j# siapa0 agueyD }o juawageuew Report: No '~~I~@f~®tl~l#~IQs4141~a~~d~nna!Aaa ul additional costs prior to bringing the Change Order to Council for approval. The horse had already left the barn. 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