HomeMy WebLinkAboutWinzler & Kelly 2010-03-09; Amendment 4 2011-11-08CITY OF UKIAH
AMENDMENT NO. 4
TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
DATED MARCH 9, 2010
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services dated
March 9, 2010, the first amendment dated April 8, 2010, the second amendment dated
August 5, 2010, and the third amendment dated March 23, 2011 shall remain in force and
effect except as modified by this fourth amendment.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service
described under the Scope of Additional Work identified in this Amendment No. 4.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the
November 8, 2011 letter from Winzler & Kelly. A copy of said letter is included in this
fourth amendment as Attachment "A".
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and
expense basis at Consultant's customary fees, not to exceed $47,478. This fourth
amendment will not result in an increase in the total compensation per the original contract
and prior approved amendments. Funds for this fourth amendment are hereby reallocated
from previously approved project tasks budgets.
i
WINZLER KELLY CITY OF UKIAH
BY:
BY-
J9ne( Chambers
gitiManager
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DAT
DATE
Amendment No. 4 to Agreement for
Professional Consulting Services
Winzler & Kelly
ATTACHMENT "A"
WINZLER4&,KELLY
November 8, 2011
Mr. Alan Hasty
City of Ukiah
Department of Public Works
300 Seminary Ave.
Ukiah, CA 95482
Ref: Project No. 02502-10001
Re: Fee Proposal for Requested Supplemental Services, Redwood Business Park Transportation
Improvements Project, City of Ukiah
Dear Mr. Hasty:
Enclosed please find our proposal to develop a preliminary design and preliminary opinion of probable
construction cost for the roundabout option at the Talmage Interchange, prepare a technical memorandum
comparing the signal and roundabout options, and continue coordinating with resource agencies on
permits associated with the Airport Park Boulevard culvert extensions and road widening. This scope of
work, fees and assumptions for the supplemental tasks is described below for your consideration and
approval. Once approved, it is our understanding that the supplemental tasks will be appended as a "no-
cost" amendment to the original contract of work with the City for this project.
The summary of the proposed Supplemental Services (project scoping) and fee follow.
Scone of Work
Task 1 Process and Obtain Orthorectified Aerial Survey $12,602
Task 2 Develop Preliminary Roundabout Design $11,264
Task 3 Roundabout Preliminary Opinion of Probable Cost $6,188
Task 4 Prepare Technical Memorandum $9,040
Task 5 Resource Agency Permitting & Coordination $8,384
Total
$47,478
Task 1- Obtain Orthorectified Aerial Mapping.
The orthorectified aerial photos for the aerial topographic surveyed areas for the interchange project were
flown earlier this year. This series of images and associated topographic data will be incorporated into the
topographic mapping used for preliminary and final design. The extent of the aerial is from the start of the
southbound off ramp (north end) to the end of the southbound on ramp (south end), and from the edge of
the existing aerial (west end, near the Talmage Road southbound on ramp) to the center median of US
101 (east end). In this task our surveying subconsultant (Rau & Associates) will process previously flown
aerial photos and develop the photogrammetry, topographic mapping, and aerial photos for use in
developing the preliminary design. This task also includes some field work.
♦ 2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
tel 707.523.1010 fax 707.527.8679
www.wand-k.com
W WINZLER(SiT.-KELLY
Mr. Alan Hasty
November 8, 2011
Page 2
Task 2 - Develop Preliminary Roundabout Design.
Similar to the preliminary design developed for the signalized intersection alternative, Winzler & Kelly
will develop a preliminary design for the roundabout alternative (Option A - Roundabout) identified in
the Wal-Mart Draft EIR. The purpose of this preliminary design is to develop a preliminary opinion of
probable construction cost that can be used as a tool to evaluate the alternative's feasibility as a project.
The design will be developed in sufficient detail to estimate construction quantities as well as anticipated
additional costs associated with hazardous materials abatement, land acquisition, right-of-way and
easements.
Task 3 - Roundabout Preliminary Opinion of Probable Cost.
Winzler & Kelly will develop a preliminary opinion of probable construction cost for the roundabout
alternative (Option A - Roundabout) identified in the Wal-Mart Draft EIR. The format and content of the
opinion of probable construction cost will be the same as that developed and submitted to the City with
the Caltrans Encroachment Permit application for the signal alternative (Option A - Signal). The estimate
will identify costs associated with demolition, earthwork, pavement, drainage, traffic, structures, right-of-
way and property acquisition, studies, and associated project costs.
Task 4 - Prepare Technical Memorandum.
Winzler & Kelly will prepare a technical memorandum that summarizes each of the Talmage Interchange
intersection alternatives (Option A - Signal and Option A - Roundabout), opinions of probable
construction cost, and pros/cons. The purpose of the tech memo is to present and discuss the two
alternatives in sufficient detail and to provide qualitative and quantitative information that will assist the
City Council in a decision regarding which of the interchange alternatives to pursue as a capital
improvement project. The tech memo will be provided to the City as a draft for review. We will meet
with the City in Ukiah to discuss comments on and the results summarized in the tech memo. Following
the meeting we will finalize the tech memo for presentation to the City Council.
Task 5 - Resource Agency Permitting & Coordination.
Winzler & Kelly will continue to coordinate the permit application review process with the Corps, CDFG,
and the Regional Board. To date, questions and requests for information have been received from the
Corps and Regional Board. The June 18, 2010 amendment acknowledged that responding to agencies'
questions and requests for information during the review process could exceed the effort estimated in that
amendment. That situation has occurred.
Given the nature of this project and the quality of the resource in question, 26 hours were allotted for this
task in our June, 2010, amendment. The permit applications were not submitted until September/October,
2011, over which time expectations to propose and enforce more stringent - but existing - mitigation
techniques have increased within each agency than was the case in 2010 (e.g., posting signage,
application of development restrictions, etc.). This has proven to be the case since the time the project
site visits were conducted in October, 2010, and March, 2011. The actual level of effort has, therefore,
increased over that originally estimated. Much of this has occurred outside the City's and W&K's
control.
This amended scope assumes that W&K will respond only to those questions and requests for information
WINZLER67-KELLY
Mr. Alan Hasty
November 8, 2011
Page 3
pertaining specifically to the project design, project construction, mitigation implementation, and our
original work products. This amended scope does not include response to questions and requests for
information of administrative nature (e.g., providing CEQA documentation, asserting development
restrictions, payment of additional requested fees, etc.). No further agency meetings are included in this
amendment. It is anticipated the response to these additional questions and requests for information will
be facilitated via e-mail and telephone communications to provide a timely and efficient response.
Based on the review experience to date, and understanding that the successful completion of this task
relies on a number of outside factors, we have estimated an additional 40 hours of Senior Planner effort
and 20 hours of Project Engineer effort.
Deliverables:
Draft and Final Technical Memorandum with figures and attachments:
0 5 hard copies and 1 electronic PDF copy on CD
We propose to complete the above scope of work for the time-and-materials fee not to exceed $47,478
without prior written authorization from the City. We appreciate the opportunity to submit this proposal
to the City for this very important project, and we understand how important this project is to the City of
Ukiah. We are happy to discuss any elements of this proposal with you and make adjustments as
necessary to meet your expectations. Please do not hesitate to contact me if there are any questions,
concerns or if you need any additional -information.
Sincerely,
WINZLER & ELL'
/Ot C
Matt Kennedy, PE, T
Project Manager
nmc
Cc:
Tim Eriksen, Public Works Director
Bill Silva, Project Principal
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November 30, 2011
Ms. Laura Duty
Winzler & Kelly
2235 Mercury Way, Suite 150
Santa Rosa, CA 95407
RE: Amendment No. 4 to Agreement for Professional Consulting Services
Transportation Improvements for Redwood Business Park
Dear Ms. Duty:
Enclosed is your signed copy of the amendment.
Thank you for your assistance with this project. Please do not hesitate to contact me at
(707) 463-6282 if you have any questions.
Sincerely,
Alan Hasty
Assistant Engineer
cc: JoAnne Currie, City Clerk
file
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone# 707/463-6200 Fax# 707/463-6204 Web Address: www.cityofukiah.com