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Home My WebLink About2011-11-16 CC MinutesCITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 11/16/2011 1. ROLL CALL Ukiah City Council met at a Regular Meeting on November 16, 2011, the notice for which being legally noticed on November 10, 2011. Mayor Rodin called the meeting to order at 6:03 pm. Roll was taken with the following Councilmembers present: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. Councilmembers absent: None. Staff Present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, City Clerk Currie, Purchasing Supervisor Horger, Assistant Finance Director Roth, Public Works Director and City Engineer Eriksen, Director of Public Safety Dewey, Director of Electric Utility Grandi, and Project/Grant Administrator Mills. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Regular Meeting Of 11/02/11 b. Special Meeting Of 10/11/11 M/S Landis/Baldwin to approve minutes of Regular Council Meeting of 11/02/11 and Special Meeting Of 10/11/1las submitted. Motion carried by all AYE voice vote of the members present. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report Of Disbursements For Month Of October 2011 b. Approve Budget Amendment For Skate Park Project To Provide For Expenditures In Fiscal Year 2011-2012. C. Notification To City Council Of Acquisition Of Services From California Department Of Forestry For Creek And Drain Maintenance In The Amount Of $7,500. d. Notification Of Purchase Of Training In The Amount Of $7,500.00 From Anthony Kastros. e. Approve Extension Contracts For Renovation Of Ukiah Municipal Swimming Pool And Anton Stadium Facilities And Authorize The City Manager To Execute The Contract Extensions And Record The Deed Restrictions. Page 1 of 6 11/16/2011 M/S Landis/Thomas to Approve Items 7a-e. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS None 9. COUNCIL REPORTS Councilmember Landis reported the Solid Waste Ad Hoc committee met twice since the last Council meeting and will meet tomorrow. Landis reported she attended the November 13, 2011 Women's Suffrage Centennial event. Councilmember Thomas reported the library advisory board met today and reported the library measure passed. Increased library hours are expected around the first of the year and funds should be officially available in July 2012. 10. CITY MANAGER/CITY CLERK REPORTS none 12. UNFINISHED BUSINESS a. Continuation Of Discussion And Consideration Regarding Updating Procurement Policy And Limits, And Corresponding Resolutions Purchasing Supervisor Horger and Assistant City Manager Sangiacomo presented the item. Recommended Action(s): 1. Approve a resolution increasing the dollar limits for open market procurements pursuant to Ukiah City Code Section 1522 and authorize staff to complete the resolution process. 2. Approve a resolution delegating authority to City Officials to issue change orders on supply and equipment purchases, maintenance contracts, and personal services contracts. Public Comment Opened 6:40 pm Not in support of item: Peter Good Public Comment Closed 6:42 pm M/S Landis/Thomas to approve staff bringing a resolution forward on the Consent Calendar increasing the dollar limits for open market procurements pursuant to Ukiah City Code Section 1522. The amounts for personal services and maintenance contracts are changed from $10,000 to $20,000 and from $5,000 to $10,000 respectively. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, and Mayor Rodin. NOES: Baldwin. ABSENT: None. ABSTAIN: None M/S Crane/Landis to approve a resolution delegating authority to City Officials to issue change orders on supply and equipment purchases, maintenance contracts, and personal services contracts. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None 11. PUBLIC HEARINGS (6:15 PM) a. Conduct A Public Hearing To Review And Approve The City Of Ukiah's Page 2 of 6 11/16/2011 Program Income Reuse Plan For The Community Development Block Grant (CDBG) Program Assistant City Manager Sangiacomo presented the item. Craig Schlatter, Community Development Manager for Community Development Commission of Mendocino County was available to answer questions. Recommended Action(s): Conduct a public hearing, receive public input and approve the proposed City of Ukiah program reuse plan for the CDBG program. Public Hearing opened 6:51 pm Public Hearing closed 6:52 pm M/S Landis/Thomas to approve The City Of Ukiah's Program Income Reuse Plan For the CDBG Program. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None b. Conduct A Public Hearing For The Review And Approval Of The Community Development Block Grant (CDBG) Business Assistance Program Guidelines Assistant City Manager Sangiacomo presented the item. Craig Schlatter, Community Development Manager for Community Development Commission of Mendocino County was available to answer questions. Recommended Action(s): conduct a public hearing, receive public input, and approve the revised CDBG Business Assistance Program Guidelines. Public Hearing opened 6:52 pm Public Hearing closed 6:53 pm M/S Crane/Landis to approve the CDBG Business Assistance Program Guidelines. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None 12. UNFINISHED BUSINESS b. Approve Change Order #2 For The Continued Development Of The Anton Stadium Restoration Engineered Steel Building Specification Number 11-02 Amending Total Contract Amount To Ferranti Construction To $664,387 And Receive A Status Update On Construction Progress Project & Grant Administrator Mills and Assistant City Manager Sangiacomo presented the item. Recommended Action(s): Approve change order #2 for the continued development of the Anton Stadium construction project and authorize staff to approve additional change orders in the amount of 10% of the new contract amount if necessary, without further Council approval. M/S Landis/Baldwin to approve Change Order #2 For The Continued Development Of The Anton Stadium Restoration Engineered Steel Building Specification Number 11-02 Amending Total Contract Amount To Ferranti Construction To $664,387. Staff to work with Councilmember Crane to find any additional savings. Public Comment Opened 7:36 pm Public speaking to the item: Ernie Wiipf, Wiipf Construction and Rick Cupples, Page 3 of 6 11/16/2011 Cupples Construction. Public Comment Closed 7:38 pm Motion carried by the following roll call votes: AYES: Landis, Thomas, Baldwin, and Mayor Rodin. NOES: Crane. ABSENT: None. ABSTAIN: None. C. Second Solid Waste Discussion: Waste Collection And Transfer Station Agreements Councilmember Crane recused himself due to a potential conflict of interest, which is Crane of Ukiah is building a transfer station near Lakeport for Yulupa, a company related to the City's franchise solid collection service. City Manager Chambers introduced the item. Councilmembers Landis and Thomas, Assistant Finance Director Roth, Public Works Director/City Engineer Eriksen presented the item. Consultant Emmett Jones was available to answer questions. Recommended Action(s): 1. Receive the oral report on further work of the Solid Waste Ad/Hoc committee and city staff to answer questions raised about the proposed new agreements, 2. Receive any further information provided by the City Attorney or other staff members regarding answers to questions raised regarding the agreements, and 3. Provide city staff with any further directions regarding the agreements in order to consider approval and adoption of the agreements at the December 7 meeting in conjunction with the public hearing regarding proposed rates. Councilmembers Landis and Thomas provided a summary of the 11-16-11 ad hoc meeting. Discussion ensued regarding key unresolved issues listed on handout as 4a, b,d, and e. Public comment regarding length of the contract (4b) opened at 8:42 pm Public speaking to the item: Mike Sweeny, Mendocino Solid Waste Management Authority, Richard Johnson, C&S Waste; Ross Liberty, Ukiah; Leif Farr; Estelle Clifton, Cold Creek Compost; John McCowen; and Julie Price, C&S Waste. Public Comment closed 8:48 pm Public comment on flow control (4d) opened 8:58 pm Public speaking to the item: Mike Sweeny; Steve Scalmanini; Estelle Clifton; Richard Johnson, C&S Waste; Mike Sweeny; and Jerry Wand, Solid Waste of Willits. Public Comment closed 9:26 pm Continued. Recessed 9:48 pm Back 9:56 pm 13. NEW BUSINESS a. Adopt Ordinance Amending Division 5, Chapter 5 Of The Ukiah City Code To Remove Outmoded Provisions In Order To Be Consistent With Current Practice Of Solid Waste Handling And To Allow For Future Changes Page 4 of 6 11/16/2011 City Attorney Rapport presented the item. Recommended Action(s): 1. adopt motion to introduce ordinance by title only; 2. instruct city clerk to read title of ordinance; and 3. after title is read, adopt motion to introduce ordinance. Public speaking to the item: Mike Sweeny M/S Landis/Baldwin to approve introduction of ordinance by title only Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None City Clerk Currie read the tile of the ordinance. MIS Landis/Baldwin to approve introduction of the ordinance. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None b. Fire Services Alternatives City Manager Chambers introduced the item. Director of Public Safety Dewey presented the item and pointed out Option 5 in the staff report would not have an Amador agreement. City Attorney Rapport provided a brief history of the relationship between Ukiah Valley Fire District and Ukiah Fire Department (UFD). Recommended Action(s): No action required, provide staff with further direction or follow-up as needed. Public Comment Opened 10:44 pm Public speaking to the item: Dan Grebil, Ukiah Valley Fire District Chief; Leif Farr, Mendocino County Chapter President of Service Employees International Union (SEIU); Jim Wattenburger; Pete Bushby, UFD; Kevin Jennings, UFD operations division chief; Mike Stewart, UFD, OSHA rules-2 in and 2 out; Kirt Thomsen, Ukiah Fire Department, Ed Buttles, Ukiah Fire Department, and John Corippo budget savings and saving lives, property, and environment; Continued. C. Authorization For City Manager To Negotiate And Execute A Contract In An Amount Not To Exceed $30,000 For Acquisition Of Professional Services From Laminar Energy Services, Inc. For Evaluation And Inspection Services For The Hydro Electric Facility And Report Of Expenditure In The Amount Of $9500 For Consulting And Inspection Services Associated With Initial Investigation (EUD) Electric Utility Director Grandi presented the item. Recommended Action(s): Authorization For City Manager To Negotiate And Execute A Contract In An Amount Not To Exceed $30,000 For Acquisition Of Professional Services From Laminar Energy Services, Inc. For Evaluation And Inspection Services For The Hydro Electric Facility And Report Of Expenditure In The Amount Of $9500 For Consulting And Inspection Services Associated With Initial Investigation Page 5 of 6 11/16/2011 M/S Crane/Landis to approve Recommended Actions. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None 14. CLOSED SESSION - Closed Session may be held at anv time durina the meetin a. Conference with Labor Negotiator 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Electric Unit b. Conference with Legal Counsel -Existing Litigation (Subdivision (a) of Gov't Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) Closed Session Not Heard. 15. ADJOURNMENT There being no further business, the meeting adjourned at 11:34 pm e Q"A~ Jo nne M. Currie, City Clerk Page 6 of 6 11/16/2011