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HomeMy WebLinkAboutEnvironmental Science Associates (ESA) 2011-10-27Cit kiah. AGREEMENT FOR PROFESSIONAL SERVICES PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT UKIAH COSTCO PROJECT (FILE 11 -01 - REZ-UP-VAR-CC) This agreement shall be considered a contract, and is entered into this 10-021- 0 day of 2011, by and between the CITY OF UKIAH, a general law municipal corporation, hereinafter referred to as "CITY" and Environmental Science Associates (ESA), a California Corporation, hereinafter referred to as the "CONSULTANT." PREMISES The purpose of this agreement is the preparation and completion by CONSULTANT of an Environmental Impact Report for the Ukiah Costco (File 11 -01 -REZ-UP-VAR-CC). The scope of work is more particularly described in the Exhibit "A", attached to this agreement. The Environmental Impact Report prepared by the CONSULTANT shall be prepared in such form and with such content to be consistent with the requirements of the California Environmental Quality Act (CEQA). CITY may retain independent contractor to perform special services for CITY or any department thereof. CONSULTANT is willing and able to perform duties and render services in preparation and completion the Environmental Impact Report. This work has been determined to be required by the City Council to be necessary for the welfare of residents of the CITY. CITY believes the provision of these services to the residents is in their best interests, and CONSULTANT agrees to perform such duties and render such services as outlined below: AGREEMENT CITY and CONSULTANT agree as follows: ARTICLE 1 SERVICES OF CONSULTANT 1.01 CONSULTANT shall provide those technical, expert, and professional Environmental Impact Report services as described in Exhibit "A," which consists of the scope of services, dated February 22, 2011, which is attached hereto as Exhibit "A" and incorporated herein. CONSULTANT shall provide such services within the time limits described below. 1.02 The absence, omission, or failure to include in this agreement items which are considered to be a part of normal procedure for a study of this type or which involve professional judgement, shall not be used as a basis for submission of inadequate work or incomplete performance. 1.03 CITY relies upon the professional ability and stated experience of CONSULTANT as a material inducement to entering into this agreement. CONSULTANT understands the use to which the CITY will put his work product and hereby warrants that all information contained in the Environmental Impact Report shall be made and prepared in accordance with generally accepted professional practices. 1.04 CONSULTANT shall bear the cost of reproduction and postage pursuant to the provisions detailed in the Scope of Work identified as Exhibit "A." 1.05 CONSULTANT shall delivery Draft and Final copies of the Notice of Preparation, Notice of Availability, and the Notice of Completion. CONSULTANT shall deliver five (5) printed copies and five (5) electronic copies (MS Word/PDF) of the Administrative Draft Environmental Impact Report (ADEIR) on CD in substantial compliance with the timeframe indicated in the timeline chart included in Exhibit "A." CONSULTANT shall deliver one (1) electronic copy (MS Word/PDF) of the Screen check Draft Environmental Impact Report (DEIR) within the timeframe indicated in the timeline chart included in Exhibit "A." CONSULTANT shall deliver forty (50) copies and fifteen (15) electronic copies (MS Word/PDF) of the Draft Environmental Impact Report (DEIR) on CD in substantial compliance with the timeframe indicated in the timeline chart included in Exhibit "A." CONSULTANT shall deliver one (1) electronic copy (MS Word/PDF) of the Screen check Final Environmental Impact Report (FEIR) within the timeframe indicated in the timeline chart included in Exhibit "A." CONSULTANT shall deliver forty (50) copies and fifteen (15) electronic copies (MS Word/PDF) of the Final Environmental Impact Report (FEIR) on CD in substantial compliance with the timeframe indicated in the timeline chart included in Exhibit "A." 1.07 CONSULTANT shall perform any additional services as may be required due to significant changes in general scope of the project. Such additional services shall be paid for by supplemental agreement and shall conform to the rates of payment specified in Article V below. ARTICLE II SERVICES OF CITY 2.01 CITY shall provide any information as to its requirements for performance of the agreement not already contained in Exhibit "A." 2 2.02 Upon request, CITY shall provide CONSULTANT any information in its possession or reasonably available to it that consultant may need to perform services under this agreement. ARTICLE III TERM OF AGREEMENT 3.01 The term of this agreement shall commence on the effective date and shall terminate when the CITY has formally accepted and certified the Final Environmental Impact Report for the Ukiah Costco Project (11 -01 -REZ-UP-VAR-CC). This agreement may be extended on its same terms and conditions upon written agreement between the City Director of Planning and Community Development and CONSULTANT. 3.02 The execution of this agreement by the CITY shall constitute the CONSULTANT'S authority to proceed immediately with the performance of the work described by Exhibit "A." 3.03 All work by CONSULTANT shall be completed pursuant to Exhibit "A" and paragraph 1.05 above in a reasonable timeframe according to the timeline contained in Exhibit "A." CONSULTANT shall not be held responsible for delays caused by circumstances beyond its control. 3.04 CONSULTANT acknowledges that timely performance of services is an important element of this agreement and will perform services in a timely manner as provided in paragraph 1.05 above and Exhibit "A.", and consistent with sound professional practices. 3.05 If CITY requests significant modifications or changes in the scope of this project the time of performance shall be adjusted appropriately. The number of days of said extension shall be the final decision of CITY. ARTICLE IV COST OF SERVICES 4.01 CONSULTANT has been selected by the CITY to provide services described in Exhibit 'A," attached hereto and incorporated herein by reference, for which compensation shall not exceed $285.054.00. 4.02 Cost overruns or failure to perform within the maximum compensation ceiling established in 4.01 above shall not relieve CONSULTANT of responsibility to provide those services specified in Exhibit "A", for a total compensation including reimbursable expenses not to exceed $285,054.00. 4.03 If unanticipated additional work is required and agreed to by both CITY and CONSULTANT, CONSULTANT shall submit a supplemental bid proposal for the additional work, and the City Director of Planning and Community Development shall have the authority to authorize the additional work. 3 ARTICLE V PAYMENT FOR SERVICES 5.01 CITY shall pay CONSULTANT for work required for satisfactory completion of this agreement in amount to be determined in accordance with the method described in paragraph 5.02 below. 5.02 Payment scheduling: Total payment not to exceed $285,054.00. Fees for professional services as outlined herein shall be paid on a time and materials basis. A detailed explanation of services and associated fees shall be listed on each invoice submitted by CONSULTANT. 5.03 Payment to CONSULTANT shall be based on an itemized invoice submitted monthly by CONSULTANT. 5.04 Payments will be made by CITY within thirty (30) days of receipt of invoice from CONSULTANT. ARTICLE VI PROJECT INSPECTION AND ACCOUNTING RECORDS 6.01 Duly authorized representatives of the CITY shall have right of access to the CONSULTANT'S files and records relating to the project included in the agreement and may review the work at appropriate stages during performance of the work. 6.02 CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred, which records and documents shall be kept available at the CONSULTANT'S California office during the contract period and thereafter for three (3) years from the date of final payment. ARTICLE VII DISPOSITION OF FINAL REPORTS 7.01 All documents and associated materials and backup data as required by this agreement shall be and shall remain the sole property of CITY. 7.02 CONSULTANT'S attention is directed to the required notice under Government Code Section 7550, which states in part that "any documents or written reports prepared as a requirement of this contract shall contain, in a separate section preceding the main body of the document, the number and dollar amounts of all contracts and subcontracts relating to the preparation of those documents or reports if the total cost for work by non-employees of the public agency exceeds $5,000.00." ARTICLE VIII TERMINATION OF AGREEMENT 8.01 At any time CITY may suspend indefinitely or abandon the project, or any part thereof, and may require CONSULTANT to suspend the performance of the service. 4 In the event the CITY abandons or suspends the project, CONSULTANT shall receive compensation for services rendered to date of abandonment and suspension in accordance with the provisions of Sections 5.01, 5.02, and 5.03 herein. 8.02 It is understood and agreed that should CITY determine that any part of the work involved in the program is to be suspended indefinitely, abandoned, or canceled, said agreement shall be amended accordingly. Such abandonment or cancellation of a portion of the program shall in no way void or invalidate this agreement as it applies to any remaining portion of the project. 8.03 If, in the opinion of the CITY, the CONSULTANT fails to perform or provide prompt, efficient, and thorough service, or if CONSULTANT fails to complete the work within the time limits provided, CITY shall have the right to give notice in writing to CONSULTANT of its intention to terminate this agreement. The notice shall be delivered to CONSULTANT at least seven (7) days prior to the date of termination specified in the notice. Upon such termination, CITY shall have the right to take CONSULTANT'S studies and reports insofar as they are complete and acceptable to CITY, and pay CONSULTANT for his performance rendered, in accordance with Sections 5.01, 5.02, and 5.03 herein, prior to the delivery of the notice of intent to terminate, less the amount of damages, general or consequential, which CITY may sustain as a result of CONSULTANT'S failure to satisfactorily perform his obligations under this agreement. ARTICLE IX RESPONSIBILITY FOR CLAIMS AND LIABILITIES 9.01 HOLD HARMLESS: The CONSULTANT shall indemnify and hold harmless the CITY, its agents, officers, and employees against and from any and all claims, lawsuits, actions, liability, damages, losses, expenses, and costs (including but not limited to attorney's fees), brought for, or on account of, injuries to or death of any person or persons including employees of the CONSULTANT, or injuries to or destruction of property, arising out of, or resulting from, the performance of the work described herein, provided that any such claim, lawsuit, action, liability, damage, loss, expense, or cost is caused in whole or in part by any negligent or intentional wrongful act or omission of the CONSULTANT, any subcontractor, anyone directly or indirectly employed by any of them, or any for whose acts any of them may be liable. CONSULTANT shall have no duty to indemnify or defend CITY under this paragraph if to the extent the damage or injury is caused by the active and or sole negligence or willfully wrongful act or omission of CITY or its officers or employees. CITY agrees to timely notify CONSULTANT of any such claim and to cooperate with CONS1 ULTANT to allow CONSULTANT to defend such a claim. 5 ARTICLE X INSURANCE 10.01 CONSULTANT, at its expense, shall secure and maintain at all times during the entire period of performance of this agreement, insurance as set forth in Exhibit "B", attached hereto, and incorporated herein by reference. ARTICLE XI GENERAL COMPLIANCE WITH LAWS 11.01 It is understood and agreed that the CONSULTANT will complywith all federal, state and local laws and ordinances as may be applicable to the performance of work under this agreement. 11.02 CONSULTANT shall secure a City of Ukiah Business License prior to commencing work. ARTICLE XIII NONDISCRIMINATION 12.01 CONSULTANT certifies that it is in compliance with the Equal Employment Opportunity Requirement of Executive Order 11246, as amended by Executive Order 11375, Title VII of the Civil Rights Act of 1964, the California Fair Employment Practices Act, and any other Federal or State laws pertaining to equal employment opportunity and that it will not discriminate against any employee or applicant for employment on the basis of race, color, religion, handicap, age sex, national origin, or ancestry, in matters pertaining to recruitment, hiring, training, upgrading, transfer, compensation, or termination. 12.02 In the event of the CONSULTANT'S noncompliance with the nondiscrimination provisions of this agreement, the CITY shall impose such contact sanctions as it may determine to be appropriate including, but not limited to: Withholding of payments to the CONSULTANT under the agreement until the CONSULTANT complies, and/or b. Cancellation, termination, or suspension of the Agreement in whole or in part. ARTICLE XIV INDEPENDENT CONSULTANT 13.01 The CONSULTANT, in accordance with its status as an independent contractor, covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as nor claim to be an officer or employee of the CITY by reason hereof, and that it will not by reason hereof, make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the CITY including, but not limited to, worker's compensation coverage, unemployment benefits, and retirement membership or credit. 6 ARTICLE XV SUCCESSOR AND ASSIGNMENTS 14.01 The CITY and the CONSULTANT each binds itself, its partners, successors, and executors, administrators, and assigns to the other party to this agreement, and to the partners, successors, executors, administrators, and assigns to such party in respect to all covenants of this agreement. 14.02 Except as stated above, neither the CITY nor the CONSULTANT shall assign, sublet, or transfer his interest in this agreement without the written consent of the other, however, the CONSULTANT reserves the right to assign the proceeds due under this agreement to any bank or person. 14.03 In the case of death of one or more members of the firm of the CONSULTANT, the surviving member or members shall complete the professional services covered by this agreement. ARTICLE XVI EXTENT OF AGREEMENT 15.01 This agreement shall consist of this agreement, the Scope of Work/Services, dated November 23, 2009, identified as Exhibit "A", as attached hereto and incorporated herein, and the insurance requirements set forth in the attached Exhibit "B." 15.02 This agreement constitutes the whole agreement between the CITY and CONSULTANT and any other representations or agreements are superseded by the terms of this agreement. ARTICLE XVII PARAGRAPH HEADINGS 16.01 The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this contract. ARTICLE XVIII NOTICE 17.01 Whenevera notice to a party is required by this agreement, it shall be deemed given when deposited with proper address and postage in the U.S. mail or when personally delivered as follows: CITY: City of Ukiah CONSULTANT/ Civic Center CONTRACTOR: Environmental Science 300 Seminary Drive Associates (ESA) Ukiah, California 95482 2600 Capital Avenue, suite 200 ATTN: Charley Stump, Director Sacramento, CA 95816 Planning and Community Development ATTN: Brian Grattidge, Senior Managing Associate 7 ARTICLE XIX DUPLICATE ORIGINALS 18.01 This agreement may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed and such duplicate original shall be admissible as proof of the existence and terms of the agreement between the parties. ARTICLE XX FORUM SELECTION 19.01 CONSULTANT and CITY stipulate and agree that any litigation relating to the enforcement or interpretation of the agreement, arising out of CONSULTANT's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. CONSULTANT hereby waives any right it might otherwise have to seek a change of venue based on its status as an out of County Corporation, or on any other basis. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to execute this agreement in duplicate the day and year first above written. CITY OF UKIAH ?anCha-mbers, City Manager Date CONSULTANT/CONTRACTOR APPROVED AS TO FORM: Davi ort, Ci tt rney IRS IDN Number 6/91-A Date Z7, 2alf Date 8 Cit l<,iaFr Exhibit "A" Scope of Work/Services S A SECTION 2 Scope of Work The following task-by-task descriptions present our approach to completing the EIR for the proposed project. Meetings and deliverables (work products) are noted at the end of each task and subtask, where appropriate. Task 1: Project Management and Coordination The Project Management Team will consist of Ray Wiess (Project Director), Brian Grattidge (Project Manager) and Ellen Morales (Deputy Project Manager). Brian, as the Project Manager, will be the primary point of contact for the ESA Team and will ensure the team's responsiveness to the requirements of City planning staff. Brian will oversee the preparation of all work products, monitor project progress, ensure the technical accuracy of all deliverables, maintain the performance schedule, resolve any scheduling conflicts, monitor budget expenditures, coordinate meetings, and interact as necessary with City staff and other parties involved in the environmental documentation process. Ellen, as the Deputy Project Manager, will assist in the day-to-day project management and administrative responsibilities. Ray, as the Project Director, will assure that the resources required to satisfy the project scope and schedule are applied effectively, and will provide policy oversight, as well as technical quality assurance for all submitted work products. Task 2: Start-Up Meeting and Information Evaluation ESA proposes to initiate work with a kick-off meeting with City planning staff and, if determined appropriate by staff, the project sponsor. At this initial meeting, it is anticipated that City staff will provide all available documents and plans relevant to the proposed project. Ukiah Costco EIR 2-1 2. Scope of Work The ESA team, in coordination with City staff, will identify, assemble, and review available, relevant information relating to the project site, the proposed project, and the potentially affected environment, including "cumulative projects." Any technical studies or plans prepared for the site and vicinity that are pertinent to the environmental analysis will also be reviewed. After review of all obtained information, the ESA Team will identify any additional information that may be required to prepare the EIR. If necessary, ESA will prepare a memorandum that identifies any remaining information requirements. ESA will make every effort to maximize use of the available and appropriate reference materials. Meetings • Project kickoff meeting Deliverables • Data request memorandum (TBD) Task 3: Notice of Preparation and EIR Scoping ESA will prepare a Notice of Preparation (NOP), as required by CEQA Guidelines Section 15082. The NOP will provide notice of public scoping meetings to be conducted for the proposed project. It is assumed the City will distribute the NOP to the local agencies and other persons requesting notice, and ESA will send the NOP to the State Clearinghouse for state agency distribution.. During the 30-day period of public review for the NOP, ESA will participate in one public scoping meeting, with assistance from City staff. The scoping meeting will be an opportunity for interested parties to receive project information and to provide comments on the scope and content of the EIR. At the scoping meeting, ESA will present a brief overview of the CEQA process, geared towards members of the audience with little or no experience with CEQA. Ideally, the meeting will be held in late afternoon/early evening, so that both agency staff and members of the public can attend. Following the scoping period, ESA will prepare a summary of comments received (both written and at the scoping meeting) for the City. On the basis of the results of the scoping process, and preliminary agency consultations, the proposed EIR work scope presented herein may be revised as appropriate, and ESA will consult with City staff to discuss any necessary adjustments or amendments. 2-2 Ukiah Costco EIR 2. Scope of Work ESA Meetings • Public scoping meeting Deliverables • Electronic copies (MS Word/PDF) of the Notice of Preparation (NOP) Task 4: Prepare Project Description In consultation with City staff and, if determined appropriate by staff, the project sponsor, ESA will prepare the Project Description as early in the review process as possible. Following review by staff, ESA will incorporate comments and clarifications to ensure a complete, consistent, and accurate Project Description that will be sufficient to serve as the basis for the EIR. The Project Description will be based on the project application, site plans, and other supporting materials and studies provided by the applicant. The Project Description will include the project location and site plan maps; a statement of project objectives (to be provided by the sponsor and/or City staff); a description of the project's characteristics; a statement of the anticipated uses of the environmental document; and a list of all discretionary permits, approvals, and agency review requirements. Deliverables • Electronic copies (MS Word/PDF) of the draft Project Description Task 5: Prepare Administrative Draft EIR ESA will prepare and submit the Administrative Draft EIR (ADEIR) for the proposed project in accordance with current CEQA Guidelines and any applicable local guidelines developed by the City. ESA shall prepare the ADEIR on the basis of the Project Description, any prior environmental review completed for the project site, any studies provided by the City, applicable environmental plans and policies, and new analyses, as appropriate. The technical issues and tasks to be addressed in the ADEIR are described below. Upon completion of the analysis, ESA will prepare and submit the ADIER to the City for review and comment. The EIR will include the following individual sections: Introduction. The Introduction will describe the principal characteristics and objectives of the proposed project, and any planning and scoping processes through which the EIR scope was developed. The Introduction will also Ukiah Costco EIR 2-3 2. Scope of Work describe the role of the EIR in the overall planning process, and the procedural steps by which the EIR will be reviewed and certified. Summary. The Summary will describe the proposed project and alternatives, and will provide a summary table that outlines the project's significant environmental effects, mitigation measures that would reduce or avoid those effects and the parties responsible for their implementation, and residual levels of impact significance after mitigation. Alternatives to the proposed project will be described briefly in the Summary, as will the comparative impacts of those alternatives. The Summary will also identify any known principal areas of public controversy and will be suitable as a stand-alone document that summarizes the key conclusions identified throughout the EIR. Project Description. The proposed project will be described in text, tabular, and graphic form, as developed in Task 4 Environmental Setting, Impacts, and Mitigation. To ensure report continuity and minimize redundancy in the discussions of each environmental topic, the EIR will present the setting, impacts, and mitigation discussions in one unified section. As required by CEQA, the setting will describe the environment in the study area "as it exists before the commencement of the project," that is, at the time the NOP is published. The setting will include a description of the existing site nearby. The setting will be presented from site-specific, local, citywide, and/or sub-regional perspectives, as appropriate to each environmental topic. The environmental effects of the proposed project will be presented under each topic of analysis. The operational effects of the project will be described as of the buildout year to be determined in consultation with the City. The EIR will describe construction impacts and well as operation impacts. The EIR will also evaluate cumulative impacts associated with the proposed project The mitigation discussion will be presented by environmental topic and any significant environmental effects of the mitigation measures will be identified. The mitigation measures will be presented in the form of directives (i.e., "shalls"), to facilitate their conversion to conditions of project or alternative approval, unless otherwise requested by City staff. Alternatives. The Alternatives section will present a comparative analysis and impact matrix for up to three alternatives to the proposed project, 2-4 Ukiah Costco EIR A2. Scope of Work including the CEQA-required no-project and environmentally superior alternatives. The narrative discussion of each alternative will consist of three components: Description of Alternative, which will describe the uses, intensities, and design concepts of each alternative, and will contain a brief narrative description of its distinctive characteristics and objectives. Distinctive Environmental Characteristics of Alternative, which will identify the impacts of the alternative as well as the major differences between its impacts and those of the proposed project; and Status of Alternative, which will indicate the status of each alternative, its relative environmental advantages and/or disadvantages, and factors relevant to its feasibility. The EIR will also identify any alternatives considered but excluded from analysis in the EIR, and will explain the reasons for their exclusion, based on information provided by the applicant to the City and based on City input. The EIR will also explain the reasons for including the alternatives that are selected for analysis in the EIR. For purposes of costing, it is assumed a total of three alternatives will be assessed in the EIR. Statutory Sections. The EIR will contain the following additional statutory sections, as required by CEQA: Significant Environmental Effects (including significant, unavoidable effects) Effects Found Not to be Significant ® Growth-Inducing Impacts ® Persons and Organizations Consulted ESA will prepare the discussion of each of these topics based on the analyses presented in the EIR. Appendices. Supporting technical studies may be included as appendices to the EIR, as appropriate and feasible. However, the EIR is proposed to be a self-contained document, generally comprehensible without reference to appendices. Deliverables Five (5) printed copies and an electronic copy (MS Word/PDF) of the ADEIR Ukiah Costco EIR 2-5 2. Scope of Work Technical Issues and Tasks 1. Traffic and Circulation The proposed Costco would result in the generation of patron, employee and delivery traffic at the project site and vicinity. Traffic, pedestrian, and bicycle patterns could also be affected by the proposed project. The increase in daily delivery trucks could also affect circulation patterns in the vicinity. ESA will contract with W-Trans for the transportation analysis; their scope of work is provided below. ESA's in-house professional traffic engineer will work with W-Trans to incorporate traffic and circulation impacts from the W-Trans study into the EIR, and ensure that the data, analysis, and impact determinations are presented in the context of CEQA requirements. As much as possible, the environmental setting for the Traffic and Circulation section will use the current setting section from the Walmart Expansion EIR. The following tasks will utilize the work already completed from the Walmart Expansion EIR. 1. Setting Relevant background documents, and goals, policies and programs from the General Plan Transportation Element. The thresholds of significance for the circulation analysis. ® Study area and existing traffic counts. ® TRAFFIX and Synchro networks for the traffic anlaysiys. • The circulation network within the study area will be field surveyed to verify right-of-way controls, lane configurations, signal phasing, transit facilities, sidewalks, and bicycle facilities. Existing Conditions in the study area. d Baseline traffic conditions. ® Assumed roadway improvements. • Projected future volumes. • Mainline traffic operation for Existing, Baseline, and Future conditions. ® Collision history. • Transit service. 2-6 Ukiah Costco EIR J 2. Scope of Work Existing pedestrian facilities. Existing and planned bicycle facilities. A. A memorandum of assumptions (MOA) will then be prepared and submitted to City staff for review. The MOA will include the scope, trip generation assumptions, and trip distribution assumptions. B. A site visit of the project study area will be completed. C. Background traffic volumes previously used will be updated to extract the preliminary version of the Costco used in the Walmart EIR and replaced with the Walmart Expansion project which would now be considered as part of the background traffic conditions. II. Impacts and Mitigations A. Development assumptions for the Costco expansion will be obtained from the applicant's project description. Careful consideration and correct application of appropriate trip generation rates is required for this type of project. The analysis will clearly define all assumptions and independent variables used to determine the additional vehicle trips that can be expected upon expansion of Costco to include grocery uses. B. Project-generated trips will be distributed to the road network based on patterns evident in the UVAP traffic model, in combination with consideration of the likely market area for this type of retail use. Pass-by and diverted link trip assumptions, if applied, will be based on information published by the Institute of Transportation Engineers (ITE). C. The TRAFFIX model will be used to determine the anticipated traffic volumes for the Baseline and Future horizon years upon the addition of project-generated traffic. The projected vehicle queues at the closely-spaced intersections along Talmage Road will be projected using SYNCHRO/SIMTRAFFIC. Intersection and roadway operating conditions will be determined, and any results that do not meet the overseeing jurisdiction's established operational standards will be identified. D. The project's p.m. peak hour impacts to US 101 will be assessed for segments to the north and south of Talmage Road. E. The project's potential impacts on non-motorized transportation modes as well as transit will be identified based on a qualitative assessment of existing facilities and anticipated future needs. The connectivity of pedestrian facilities linking the store to transit facilities and the surrounding Ukiah Costco EIR 2-7 2. Scope of Work sidewalk network, in addition to pedestrian safety, is of particular importance with this type of project. F. Traffic volumes for all scenarios along with project trip generation assumptions will be provided for use in the air and noise analyses. G. For any intersection that is forecast to exhibit adverse operation or queuing conditions, mitigation measures will be recommended. Each mitigation measure will identify the specific action necessary and expected level of significance after mitigation. The mitigation measures will include the two alternative mitigation schemes to the Talmage Road interchange presented in the Walmart EIR. H. Mitigation measures will also be proposed for any potential project impacts associated with site circulation and access issues, including on-site parking and delivery truck circulation as well as the adequacy, safety, and configuration of driveways on Airport Park Boulevard as well as impacts on alternative modes of transportation and existing residential neighborhoods. 1. One alternative land use scenario will be evaluated in a qualitative manner. III. Draft Traffic and Circulation Analysis A. A draft traffic and circulation section will be prepared and submitted to ESA for the Administrative Draft EIR. The section will include exhibits showing lane configurations and traffic volumes for various scenarios, tabular summaries of the LOS and operational analyses, and a full technical appendix. B. Comments received on the draft traffic and circulation section will be addressed, and the report finalized for use by ESA in preparing the Draft EIR. W-Trans has assumed up to 12 hours to respond to staff comments on the draft traffic study. IV. Prepare Responses to Comments A. Comments relating to the DEIR traffic and circulation section will be responded to and forwarded to ESA for use in preparing the Final EIR. Up to 18 hours are included for response to comments. Responding to an extensive number of comments or the need for re-analysis are specifically excluded. 2-8 Ukiah Costco EIR E 2. Scope of Work i, SSA B. W-Trans shall assist ESA in responding to any outstanding comments or clarifications needed on the Final EIR prior to its release. Up to four hours of assistance are included. V. Meetings and Hearings A. W-Trans shall participate in one meeting in Ukiah at the initiation of the project, participate in up to 4 conference calls, and attend up to two public hearings in Ukiah. 2. Air Quality and Climate Change The project site lies within the Mendocino County Air Quality Management District (MCAQMD). The MCAQMD is in attainment for all Federal and State criteria pollutants, except for PM-10, for which it is designated as "non- attainment." The project could affect air quality in three ways: 1) during construction, the project would generate dust that could cause local violations of particulate standards, 2) during the operational phase, the project would contribute to regional ozone and particulate matter concentrations largely through the generation of truck and motor vehicle trips, and 3) during the operational phase, project-related traffic could increase local carbon monoxide concentrations at congested intersections in the project vicinity. The project would result in an increase in greenhouse gas (GHG) emissions from increased motor vehicle trips and increased water and space heating demands. California Assembly Bill 32 (AB 32), the Global Warming Solutions Act of 2006, requires the California Air Resources Board (ARB) to establish a statewide GHG emission cap for 2020 based on 1990 emission levels, and to adopt mandatory reporting rules for significant sources of GHGs. CARB has adopted a Scoping Plan identifying 39 Recommended Actions to reduce GHG emissions within the state. Neither the City nor MCAQMD has adopted a Climate Action Plan or other GHG reduction goal. MCAQMD has informally adopted the Bay Area Air Qualithy Management District (BAAQMD) Guidelines for addressing GHG impacts under CEQA. Construction and operation of the proposed Costco could result in emissions that can have a negative impact on human health. Activities include the use of heavy equipment during construction and delivery trucks during operations. The project emissions include combustion exhaust and diesel particulate matter (DPM) emissions and fine particulate matter (PM2.5). ESA Ukiah Costco EIR 2-9 2. Scope of Work will contract with KB Environmental Sciences, Inc. for the preparation of a health risk assessment (HRA). The HRA will be prepared based on the Air Toxics Hot Spots Program Risk Assessment Guidelines developed by California EPA and toxicity values based on California EPA Office of Environmental Health Hazard Assessment (OEHHA) guidance. The dispersion modeling and the HRA will be competed in accordance with the BAAQMD CEQA Air Quality Guidelines and BAAQMD CEQA Guidelines Tools and Methodology. The AERMOD dispersion model will be used in the analysis to develop the exposure assessment and risk characterization. The modeling methodology will be consistent with procedures documented in the U.S. EPA Guideline on Air Quality Models and BAAQMD's Recommended Methods for Screening and Modeling Local Risks and Hazards. Based on emission calculations and supporting information such as EMFAC and OFFROAD input/outputs, the source characterization will be completed. Emissions will be based on observations of the number and idling activity of trucks and thermal refrigeration units (TRUs). Emissions from gas station will be made based on estimated throughput. Based on available project figures and correspondence, the source locations and emission apportionment will be defined for each project element. Once the source characteristics are defined, the dispersion modeling analysis will be conducted to determine the exposure concentrations for nearby receptors. Appropriate receptors will be developed based on available information such as photographs, site visits, project figures, etc. The risk characterization will incorporate the OEHHA toxicity values and methodology along with BAAQMD guidance to develop the cancer risk and health impact estimates. The assessment will use the BAAQMD's age sensitivity factor of 1.7 for cancer risk. The assessment will also evaluate exhaust emissions of PM2.5 compared to applicable thresholds. Cumulative impacts from nearby roadways (such as Route 101) will be estimated based on BAAQMD's Roadway Screening Tool and estimated traffic volumes from CalTrans. Project impacts and cumulative impacts will be compared to BAAQMD CEQA thresholds and full documentation will be provided including assumptions, methodology, and results. Assistance will be provided for the ADEIR and DEIR. Additional assistance can be provided for the FEIR under a separate scope of work as dependant on comments received. 2-10 Ukiah Costco EIR rv- IS ~I i 2. Scope of Work Tasks ® Generally describe the climate and topography of Ukiah and discuss their influence over air quality. m Identify federal, state, and local regulatory agencies responsible for air quality policies, regulations, and standards as they pertain to the project. Discuss current air quality in the project area based on air quality data from the monitoring station closest to the project site. Identify major existing sources of air pollutants in the project vicinity (i.e., U.S. 101), including sources of toxic air contaminants or odorous emissions on the basis of inventory data compiled by the MCAQMD. Discuss existing emissions associated with activities at the site. Identify the locations of air-pollutant sensitive land uses or activities in the project vicinity and along roads providing access to the project site. ® Summarize statewide planning efforts relative to climate change and the generation of GHG emissions, including Assembly Bill 32, Executive order S-01-07 and the reporting and recommendations to date of the California EPA Climate Action Team. Identify the recommendations of the BAAQMD on how to analyze GHG emissions and global climate change in CEQA documents. ID Discuss criteria air pollutant emissions likely to be generated during construction and evaluate the potential for construction dust (especially during grading of parking areas, if required) to cause local excesses of ambient particulate standards. Discuss the types of criteria pollutant and ozone precursor emissions sources associated with the project, primarily related to increased truck and motor vehicle traffic. ® Calculate the net change in emissions that would be generated by the project on the basis of the latest available emissions factors, the results of the traffic study for this report, and estimated energy consumption (natural gas and electricity). ® If estimated emissions exceed MCAQMD significance thresholds, calculate worst-case carbon monoxide (CO) concentrations at the two intersections most affected by project traffic using the CO screening model of the Bay Area Air Quality Management District and the results of the traffic study to determine whether project traffic alone, or in combination with cumulative traffic volumes, would exceed state and federal CO standards. Determine health risk to nearby residents from exposure to DPM and fine particulate matter generated by construction and operation of the proposed project The AERMOD dispersion model will be used in the Ukiah Costco EIR 2-11 2. Scope of Work analysis to develop the exposure assessment and risk characterization. The modeling methodology will be consistent with procedures documented in the U.S. EPA Guideline on Air Quality Models and BAAQMD's Recommended Methods for Screening and Modeling Local Risks and Hazards. Evaluate whether project impacts would exceed any of the MCAQMD recommended significance thresholds. Calculate the projects contribution to greenhouse gas (GHG) emissions based on net increases in traffic generation, area sources and off-site (indirect) sources including energy consumption. Discuss the sustainability feature elements of the proposed project that would reduce GHG emissions compared to a "business as usual" development. Discuss the potential for the combined emissions from the project and cumulative development to adversely affect air quality or impede attainment of air quality goals. m Identify practical, feasible mitigation measures for air quality impacts identified for the project. Evaluate whether mitigation measures would reduce the impacts below a level of significance and identify the parties who would be responsible for implementing each measure. 3. Noise The proposed project would result in temporary and intermittent noise increases during project construction as well as long-term noise increases due to operation of the project. Construction activities at the project site would intermittently and temporarily affect ambient noise levels at the project site, at any neighboring sensitive receptors. Over the long-term, the project could affect noise levels as the result of operation of additional loading bays and increased traffic generation on local roadways. The project would have the potential to increase truck deliveries, and associated noise associated with trucks and unloading operations, during noise-sensitive times of the day. It should be noted that the applicant has indicated a number of operational and structural measures to reduce delivery truck and loading bay noise, including loading bays will use sealed rubber gaskets, dock location and screening walls. These applicant proposed measures would be considered in the noise analysis, and other potential noise measures would be identified, if needed, in the EIR. Tasks Describe the existing noise environment within the project vicinity based on a site reconnaissance during which one long term (24-hour) 2-12 Ukiah Costco EIR jJ 2. Scope of Work noise measurement and up to three short-term noise measurements will be taken. The principal noise sources (and associated noise levels) will be identified. • Identify the locations of noise sensitive land uses in the project area. • Discuss relevant noise policies, regulations and standards, including those in the City's General Plan, and City ordinances. • Discuss the noise levels likely to be generated during construction activities and evaluate the potential for construction to adversely affect adjacent land uses or violate noise control ordinances. • Describe typical noise likely to be generated by activities on the project site, including maintenance activities. Calculate the change in roadside noise levels resulting from the increase in vehicle trips resulting from the project. The FHWA TNM Lookup model will be used to determine any increases in roadway noise for up to three roadways used to access the project site. • Assess the potential noise impacts truck deliveries. This analysis will consider noise generated by unloading operations, truck movement, and generated by transportation refrigeration units (TRUs) and will be based on measurements of the existing bays and consideration of the locations of the proposed new bays with respect to any potential sensitive receptors. The analysis of noise impacts will consider the incorporation of noise reduction measures proposed by the applicant. Identify practical, feasible mitigation measures for noise impacts identified for the project. Evaluate whether mitigation measures would reduce the impacts below a level of significance and identify the parties who would be responsible for implementing each measure. 4. Land Use and Planning The ±15.33-acre project site is located immediately west of Highway 101 on Airport Park Boulevard. Surrounding uses in the vicinity of the project site include the Ken Fowler Auto Center and several retail stores to the north, the Mendocino Brewing Company to the south, and the Ukiah Regional Airport approximately 200 yards to the west. The project site is located within the Airport Industrial Park and is subject to the City's Airport Industrial Park Planned Development Ordinance (AIP-PD). Although the proposed land use is consistent with other existing and planned uses in the project area, the project would require a zoning ordinance amendment. The land use and planning analysis will include a discussion of any potential for conflicts with existing land uses, the Ukiah General Plan, Ukiah Costco EIR 2-13 2. Scope of Work the Zoning Code, or involve disruption or division of an existing established community. Tasks Identify and map existing land uses on the project site and in the immediate vicinity. Review applicable land use plans, policies and objectives of local and regional public agencies having jurisdiction over the project. b Discuss the project's consistency with all other relevant plans and policies. Discuss the relationship of the proposed project to any development plans for adjacent and nearby properties, as applicable. Identify practical, feasible mitigation measures for potentially significant impacts (project-level and cumulative-level) identified for the project based on established significance criteria. Evaluate and discuss whether mitigation measures would reduce the impact(s) below a level of significance. 5. Urban Decay Analysis ESA's Subconsultant, ALH Urban & Regional Economics (ALH), will prepare a comprehensive urban decay impact analysis of the proposed project. While socioeconomic effects are not considered significant under CEQA, indirect changes in the environment resulting from such effects should be examined (Bakersfield Citizens for Local Control v. City of Bakersfield [124 Cal. App. 4th 1184]). The technical report prepared under Phase I, below, will identify and estimate the project's economic impacts and evaluate the potential for economic "blight" resulting from the project. The Phase I report will provide the basis for the EIR Urban Decay section, prepared by ESA. Phase I: Draft Report Production Task 1. Project Initiation and EIR Coordination. ALH will initiate the urban decay analysis by reviewing existing materials pertaining to the Project and coordinating with Environmental Science Associates (ESA) regarding key data points, such as Project square footage, Project opening date, trip distribution assumptions, City of Ukiah population and household estimates and projections, and cumulative projects detail. The purpose of this will be to achieve consistency between the EIR and the urban decay study. Data required to support the analysis not included in existing materials will be specially requested. 2-14 Ukiah Costco EIR r A 2. Scope of Work Task 2. Project Definition. ALH will formulate a working definition of the Project. This will include anticipated sales upon stabilization and assumed Project opening date. This information will comprise a fundamental study baseline. ALH will validate the assumption regarding the opening date with ESA prior to proceeding with the subsequent analysis, as this is a critical Project benchmark. Based upon Project information, ALH will determine the retail categories comprising anticipated Project sales. All sales figures will be based upon constant dollars and will not reflect the anticipated effects of inflation. The exclusion of an inflation assumption streamlines the analysis, results in more meaningful sales assumptions, and eliminates a potential source of criticism by potential Project opponents. Task 3. Definition of Market Area. ALH will define a market area appropriate for analysis of the Project. This market area will be defined as the area from which the majority of retail demand for the Project is anticipated to originate. This will be defined through several approaches, including visual observation and data analysis, such as analysis of the distribution pattern of existing and planned general merchandise and grocery stores, the location of existing and planned Costco stores within the general region, and retail sales leakage and attraction analysis for Ukiah and other potential constituent components of the market area. Examination of the area's geography and regional highway system will also contribute to the definition of this area. ALH will additionally estimate the level of Project demand likely to be generated from within this market area versus other sources of demand. Task 4. Demographic Estimates and Projections Compilation. Population and household demographic estimates and projections comprise a fundamental benchmark for purposes of ALH's urban decay analysis. These estimates are an especially critical component of the retail demand and sales leakage analysis described in the following task. Accordingly, effort will be required to compile population and household estimates and projections for the market area, especially sensitive to recessionary times. These will be prepared using generally accepted government resources to the extent possible. Other resources will be used as deemed necessary. Prior to proceeding with the retail demand and sales leakage analysis in the following task, these estimates and projections will be reviewed with ESA. This task will provide an opportunity to ensure that any future households generated by planned residential projects in the market area are included in the household projections. Ukiah Costco EIR 2-15 2. Scope of Work Task 5. Retail Demand and Sales Leakage Analysis. ALH maintains a retail demand and sales leakage model that estimates market area retail spending potential based upon households, income, and consumer spending patterns, and determines the extent to which a market area is or is not capturing this spending potential. Retail categories in which spending is not fully captured are called "leakage" categories, while retail categories in which more sales are captured than are generated by residents are called "attraction categories." ALH will conduct this analysis for the Project's market area. The Retail Demand and Sales Leakage Analysis can be best performed for jurisdictions with publicly reported taxable sales volumes (i.e., as reported by the State of California Board of Equalization). This means cities or groups of cities, as well as counties, although ALH has developed methodology to approximate this level of analysis for other customized areas, if necessary. The Retail Demand and Sales Leakage Analysis findings will be used as a basis for projecting the retail supply and demand conditions during the Project's projected first year of operations. This latter analysis will take into consideration the extent to which relevant retail demand is expected to grow based on household growth by the time of the Project's opening. The results will also indicate the extent to which the market area is currently capturing existing regional demand in categories relevant to the Project, the extent of this attraction, and the extent to which there may be other regional potential to capture relevant sales. Finally, the results will indicate the extent to which future area household and income growth may impact the demand for new market area sales, coincident with the stabilization of the Project. Task 6. Conduct Site Reconnaissance. ALH will visit the Project location. The primary purpose of this visit will be to understand the location of the site vis-a-vis competitive retailers (existing and planned, see Task 8). This task will be conducted coincident with Task 7 activities. Task 7. Existing Comparable Store Impacts. ALH has developed a quantitative approach to estimate the extent of existing comparable market area sales that might be diverted by new or expanded retailers. The approach takes into consideration the extent to which existing market area retailers share in regional demand, the extent to which market area retailers experience net regional attraction or leakage in key retail categories, and the anticipated distribution of the prospective retailer's sales. The data points most critical to this analysis include the actual market area 2-16 Ukiah Costco EIR i 2. Scope of Work sales data, the Retail Demand and Sales Leakage Analysis, and the projected retailer sales. This quantitative analysis will be paired with tours of the relevant market area stores, to be determined following the earlier Project definition. The purpose of the tours will be to identify relative retail niches, to generally assess the nature and strength of their operations, and to qualitatively assess the following: the degree to which the Project may compete with existing stores; the associated level of sales losses that may be experienced by these type of stores (in general); and the duration of these prospective (if any) losses. Competitive stores will be identified through review of existing documents, Internet research, store listings and estimated sales identified by Claritas (a national provider of demographic and economic data), and field research. This analysis will also evaluate the potential for stores outside the market area to experience sales impacts associated with the Project. These would be stores physically located outside the boundary of the market area but that which might experience sales declines due to shifting consumer shopping patterns. This will be accomplished by identifying generalized market areas for these stores and determining the extent to which their market area's may overlap with the Project's customer base. ALH will then estimate the existing household base within the overlapping area, determine the extent to which changed shopping habits of these households may hurt the outside market area stores, and identify the length of time necessary for the prospective lost sales to be compensated for by additional household growth in the entire market area for the outside market area stores. Task & Cumulative Impacts Analysis. In addition to examining the impact of the Project, the analysis will also consider the cumulative impacts of this development in association with other new development projects under construction or planned in the market area or surrounding area, as relevant. This will include projects with the potential to cumulatively impact businesses located outside the Project's market area but with the potential to be negatively impacted by the Project. This analysis will include projects known to the City of Ukiah and other market area jurisdictions (as applicable) for which entitlement applications have been submitted. Thus, projects with a reasonable expectation of being developed during or shortly after the timeframe of the Project will be incorporated into the analysis. ALH will additionally coordinate with ESA and the Project's traffic consultant to ensure the use of common assumptions regarding planned projects. The preceding store impact findings will be augmented through sensitivity analysis to include these projects. Ukiah Costco EIR 2-17 2. Scope of Work Task 9. Urban Decay Determination. Based upon the preceding task findings, ALH will develop an estimate of the extent to which development of the Project may or may not contribute to urban decay in the market area. In order to establish baseline conditions for this analysis, a visual assessment of existing retail occupancy/vacancies and building conditions will be conducted, and any areas of existing or potential physical deterioration will be noted. A determination that the Project could result in potential urban decay would need to be predicated upon a finding of negative economic impact so severe that stores might close as a result and that an expectation that, those buildings and/or property, rather than being reused within a reasonable time, would remain vacant, deteriorate, and lead to the decline of the associated or nearby real estate. If ALH finds no or minimal negative impact, then urban decay would not be a logical result. However, simple store closures are not sufficient to cause urban decay, as such closures could provide an opportunity for new retailers or other tenants to occupy the vacated space or for property owners to engage in economic development efforts to improve properties. Therefore, ALH will additionally contact commercial brokers active in the market area to obtain their perception of the potential for commercial leasing activity as well as their perception of the future and strength of retailing in the market area. Task 10. Report Preparation. ALH will prepare a succinct report documenting the urban decay study tasks, approach, and findings. Quantitative findings relevant to the report will be fully documented and attached as exhibits. A draft will be submitted to ESA for review prior to finalization for the Administrative Draft EIR. The report will be finalized for the Draft EIR (DEIR) upon receipt of a consolidated set of City comments. Phase II: General Fund Revenue and Cost Impacts ALH will prepare an estimate of the net General Fund revenue impacts of the Project on the City of Ukiah. This will comprise revenues net anticipated City service costs. As the Project is located in a Redevelopment Project Area, the analysis will also identify the level of revenues anticipated to accrue to the Redevelopment Agency, assuming this information is available from the City's tax consultant. This analysis will focus on new revenues generated from property taxes, sales taxes, and other relevant revenues, net of existing property taxes and any sales taxes associated with potential sales diverted from existing Ukiah retailers. Information about development construction and land acquisition costs will be required to most effectively complete this 2-18 Ukiah Costco EIR 2. Scope of Work task. If not provided, construction cost estimate can be formulated based upon industry reference materials. Any information provided for this purpose will be reviewed for reasonableness and the report will make a statement to that effect. The City service cost analysis will be general in nature and will be predicated upon discussions with key City of Ukiah department staff and a review of the most recently approved City of Ukiah budget. The budget will be used to determine average service cost estimates if estimates of site-specific cost impacts are not readily available from the City (i.e., marginal costs). These service costs will include major service categories such as police, fire, and public works. In conducting this task, ALH will benefit from the assistance of a City liaison who can identify the appropriate departmental representatives to contact and to introduce them to the study, our firm, and the need for their cooperation. The results of this phase will be included as a chapter in the report reviewing the urban decay analysis. Phase III: Public Process Task 1. Response to Public Comments. ALH will review the relevant public comments submitted following distribution of the DEIR. ALH will provide written responses to those comments directly pertaining to the report and relevant findings. The budget estimate assumes approximately 10 hours of staff time will be required to respond to comments. Task 2. Public Hearing Attendance. ALH project management will attend public hearings relevant to the project. This assumes no prior conflicts associated with the meeting dates. Other provisions may need to be made if such conflicts occur. For the public hearings, ALH will prepare a presentation about the Project if necessary, or simply be available to answer questions should any arise relevant to the urban decay analysis. The budget estimate assumes attendance at two public hearings, with each meeting lasting for an average duration of five hours. 6. Aesthetics and Visual Quality The Costco store is located adjacent to existing retail commercial and professional office uses to the north, south, and west. Highway 101 is located just east of the project site and has been designated as a Scenic Corridor through the Ukiah Valley by the City's General Plan. Ukiah Costco EIR 2-19 2. Scope of Work The EIR will describe the visual character of the project site and surrounding area in terms of the urban landscape and any scenic views. The EIR will analyze impacts on public views, including views from short- and long-range vantage points. This analysis will consider whether the store expansion will "substantially degrade or obstruct publicly accessible scenic views," with particular attention to the Highway 101 Scenic Corridor. The analysis also will consider whether development under the proposed project will "substantially degrade the existing visual character or quality of the area," or result in a "substantial, demonstrable negative aesthetic effect." The change in visual character resulting from the proposed project will be described in the EIR and the impacts of additional sources of light and glare will be examined. Analysis will also discuss the aesthetic review mechanisms included in local planning documents (design review, sign ordinance, community standards, etc.). Mitigation measures will be identified for any significant aesthetic impacts, as required. Tasks • Conduct initial site reconnaissance to document existing visual/aesthetic conditions. Conduct photo-documentation of representative long-, medium- and short-range views to and from the project site. Describe long- and short-range views of development proposed as part of the project. ® Evaluate the mass, scale and contrast of the proposed structures in relation to its surroundings. e Discuss the consistency of the project with the applicable design review standards and urban design guidelines for the City and other relevant plans and policies pertaining to urban design. Analyze and describe changes in the visual environment that would result from project implementation. Assess any changes in views within visual corridors that include the project site. In the impacts assessment, apply and clearly explain significance criteria that have been derived from applicable planning policies and the CEQA Guidelines, including view obstruction or degradation, creation of a demonstrable negative aesthetic effect, or production of new light or glare. As appropriate, identify measures to mitigate visual and design-related impacts of the project. Mitigation would likely be of a general nature and could include measures which would affect building orientation, parking layout, and landscaping. Review and incorporate visual simulations prepared by the project architect. 2-20 Ukiah Costco EIR Ea_ t 2. Scope of Work 7. Geology, Soils and Seismicity The proposed project is located within the Ukiah Valley which is a north- south trending valley between the Coast Ranges and Mayacamas Mountains in Northern California. Ukiah Valley is typical of the valleys found in this geomorphic province, where high sediment loads from the erosion of surrounding uplifted mountainous terrain are deposited. Bedrock formations surrounding the valley include marine sedimentary rocks, the Franciscan Complex - a heterogeneous assemblage of graywacke, shale, altered volcanics, chert, limestone, and greenstone, and unconsolidated/semi-consolidated alluvial and terrace deposits. These formations are typically very weathered and produce abundant gravel and sand sized sediments. The project site is located in a seismically active area with an active fault relatively close. The Mayacamas Fault Zone (MFZ) is located approximately one-half mile east of the project site. The MFZ extends 114 miles northward from east of Healdsburg to north central Mendocino County. The MFZ is identified by the California Geological Survey as an active fault under the Alquist-Priolo Earthquake Fault Zoning Act on the basis of historic and on- going tectonic creep along the fault and geomorphologic evidence of fault rupture. Recent evidence of moderate earthquakes on the MFZ includes moment magnitude 4.3 and 4.4 events in December 2001. The fault has not generated fault rupture during recorded history. However, on the basis of the length of the fault, creep rates, and evidence of Holocene displacement, the fault is considered capable of generating a moment magnitude 7.1 earthquake. Generally, geologic issues of importance to a redevelopment project such as the proposed project include potential for damage and injury from severe groundshaking from a seismic event, presence of liquefiable soils, subsurface soils that exhibit expansive properties, and excessive erosion from exposure of soils during construction. Tasks ® Provide overall data review of area geologic conditions using published reports, maps, and any geotechnical reports that have been prepared for the proposed project. Summarize regional reports on soils, geologic materials, and seismic hazards. Using the soil association maps, verify soil types present in the project area. Confirm key soil constraints related to these associations and slope conditions. Such constraints could include depth, permeability, Ukiah Costco EIR 2-21 2. Scope of Work susceptibility to erosion or collapse, and limitations for foundation bearing. ® Identify special problems, such as potential for settlement, expansive soils and shrinkage problems (shrink/swell) and liquefaction. ® Describe potential soil engineering constraints in the project area. If engineering constraints exist, identify measures to minimize hazards to future structures and infrastructure. • Briefly review and confirm the seismic setting of the project and its susceptibility to seismic hazards. ® Describe the erosion hazards of the area. Evaluate erosion as related to site conditions, including slope, erosion potential and proximity to drainage channels. Discuss the potential limitations that erosion hazard could place on development. ® Prepare a setting section, summarize the regulatory framework, and determine the impacts of the proposed project based on information and data gathered. Determine impact significance through focused analysis and develop mitigation measures to reduce impacts, if possible, to less than significant levels. Discuss and analyze any cumulative impacts based on known future planning projects in the region. 8. Hydrology and Water Quality The proposed project area is located within the Ukiah Valley, which is part of the upper Russian River watershed. The Ukiah Valley is a narrow (2-miles wide), north-south trending valley between the Coast Ranges to the west and the Mayacamas Mountains to the east. The Russian River flows perennially in the area of the project site, primarily due to the influence of releases from Lake Mendocino. As with most watersheds draining the northern Coast Ranges, the response to rainfall is typically rapid, usually resulting in multiple large, short-duration high-flow events during the winter (i.e., a flashy rainfall-runoff response characteristic). Urban development has, over the years, altered the natural drainage patterns of the City of Ukiah. ESA will describe the hydrological setting of the City, including its location within the regional watershed system. This will include assessment of flood hazards from information sources available from agencies such as FEMA, USGS, and DWR. ESA will discuss potential flooding hazards, general management practices, and mitigation measures to reduce the effects of stormwater runoff. The project area has previously been identified as having constraints for stormwater conveyance. 2-22 Ukiah Costco EIR ~ 2. Scope of Work Additionally, ESA will describe potential urban water pollutant types and their sources, and identify best management practices and mitigation measures to reduce pollutant levels associated with the proposed expansion. Using published reports, ESA will summarize general groundwater conditions in the project area and will discuss use of groundwater, trends and general aquifer conditions. This effort will rely on reputable published sources and will not include water quality testing, or field verification of stream conditions. Tasks ® Review ESA's library materials for hydrologic reports that have been conducted in the immediate area of the project. Review the storm water pollution prevention plan or drainage plan, if available, prepared for the project to determine outstanding data requirements, if any. Based on applicable Federal Emergency Management Agency (FEMA) and local agency maps, analyze potential flood hazard areas. Discuss the goals and policies of the General Plan with regard to development of flood hazard zones. Discuss the capacity of local drainage channels and systems that could be affected by the proposed project. Describe the extent and general character of the hydrological conditions in the local watersheds. Assess existing runoff conditions, surface water collection, and points of discharge. Identify the locations and discuss the character of surface water features, including watercourses and natural and artificial ponding areas. Discuss the impact of grading and changes to the surface gradient and the subsequent effects on surface runoff, including changes to drainage patterns and waterways. ® Evaluate the water table, its potential fluctuation, and effects from development. • Review and discuss design storm flows and drainage. Discuss the overall quality of current stormwater runoff based on available data and existing conditions. Describe transport of existing pollutants in the local watersheds. ® Discuss likely water quality of site runoff based on the proposed expansion and increase in impervious surfaces and alteration of land use. Discuss general effects of urban development on stormwater quality. ® Evaluate proposed measures and their effectiveness for reducing stormwater quality impacts. Identify mitigation measures for effective Ukiah Costco EIR 2-23 2. Scope of Work stormwater quality protection and their applicability to the proposed project. ® Evaluate and discuss potential impacts to localized groundwater resources through reduction of pervious surfaces. ® Evaluate the cumulative effect of the project on regional drainage and flooding. Prepare a setting section, summarize the relevant regulatory framework, and determine the impacts of the proposed project based on information and data gathered. Determine impact significance through focused analysis and develop mitigation measures to reduce impacts, if possible, to less than significant levels. 9. Hazards and Hazardous Materials The Costco store may sell some materials that could be considered hazardous (flammable, poisonous, ignitable or corrosive) but they will be transported, stored, and sold to customers in small quantities and in appropriate containers. Costco will comply with federal and state regulations for hazardous materials management. Project construction could require the use of some hazardous materials including fuel, adhesives, paint products, and certain construction materials. These materials would be transported to the site and stored temporarily onsite in accordance with state and federal hazardous materials regulations and workers would use these products as recommended by the manufacturer. The construction standards and practices of this project would be similar to other commercial construction projects. The potential that misuse of these products would result in a substantial risk to the public or the environment is very low. Other hazards considered under CEQA include hazards associated with airports, schools, and wildfires. The Ukiah Regional Airport is located less than one-mile from the project site. Land use compatibility in the vicinity of the Airport is controlled by the Mendocino County Airport Land Use Commission through the Mendocino County Airport Comprehensive Land Use Plan (CL UP). Costco is a commercial retailer and, as mentioned above, sells small quantities of hazardous materials in consumer packaging under appropriate federal and state regulations. There are no issues with this project regarding chemical hazards and proximity to schools. The proposed project is located in an urbanized commercial area and the threat of wildfire is low. Tasks ® ESA will develop a comprehensive understanding of the existing site conditions as it relates to past releases of hazardous materials into the underlying soils and groundwater. ESA will review databases for local 2-24 Ukiah Costco EIR 2. Scope of Work and state agencies such as California Department of Toxic Substance Control and the Regional Water Quality Control Board, as needed, to determine risks and current regulatory closure status of nearby and onsite contaminated properties. ESA will review of state and federal hazardous materials and hazardous waste regulations and local ordinances, as they pertain to the project site. ESA will review the project's consistency with the noise, safety, and land use restrictions of the Mendocino County Airport Comprehensive Land Use Plan (CLUP). Using CEQA and established regulatory standards, ESA will identify significance criteria to be used within the EIR. In general, significance thresholds for public health and safety will include an assessment of explosion risk, site potential for wildland fires, use of fuels for heavy equipment, issues associated with the movement or upset of hazardous substances, and interference with emergency response plans or emergency evacuation plans. Identify feasible, appropriate mitigation measures to avoid or reduce adverse impacts. 10. Public Services and Utilities Costco construction and operation would result in increases to the number of on-site daytime population that could, in turn, result in an increased need for police and fire protection services. The EIR will assess potential impacts of the project on police and fire services. Increased employment could indirectly increase use of, and impact to, local public parks and recreational facilities and may indirectly contribute to increases in the number of primary and secondary students in local school districts. However, inasmuch as retail employment typically does not generate wages high enough to induce migration, it is likely that project jobs would be filled by existing residents of Ukiah and surrounding communities, and that project effects on schools and recreational facilities would be very limited. The proposed project would increase utility usage and energy on the site. The project could also result in more intense use of some utilities at a time when energy resources may require conservation. Working closely with the applicant and City staff, ESA will assess the need for energy resources and utility services that include water, sanitary sewer service, gas, electricity, and communications services. ESA will use any studies already prepared as part of project planning to the extent practical. Ukiah Costco EIR 2-25 2. Scope of Work Tasks ® Describe existing fire protection and emergency medical services, including personnel, equipment, water storage, and adequacy of emergency water supplies. • Describe the location of the nearest fire station(s), and describe the station's staffing, equipment, and response times to the project site. Describe any existing policies for fire protection and emergency medical services at the project site. ® Determine whether additional fire protection or emergency medical services staff or equipment would be required as part of the proposed proj ect. ® Identify measures to mitigate any identified impacts on the environment generated by a need to expand or improve fire protection and emergency medical services. • Describe existing police protection services and security procedures at the project site; describe current response times and relevant crime statistics. ® Assess whether additional security personnel or procedures would be required as a result of the project. If additional security personnel and/or equipment would be required, assess whether new or expanded facilities would be required; describe whether new or expanded facilities could have a significant impact. * Identify measures to mitigate any identified impacts on the environment generated by a need to expand or improve police protection services or security procedures. 11. Population and Housing While no residential development is proposed, the addition of approximately 137,620 gross square feet of retail space would increase the daytime population of workers (e.g., office and retail employees) as well as shoppers at the project site. This change in employment could alter the existing population and housing conditions within the City. The Population and Housing section will evaluate the population, job and housing impacts of the proposed project. Tasks 0 Identify and describe existing business activity and employment, existing housing and population in the region, City and project area vicinity. 2-26 Ukiah Cosfco EIR Iy L 2. Scope of Work ~ i, Describe current conditions and trends in the local housing market: housing prices and rents, vacancy rates, and important demand and supply factors, including the role of local employment growth in the housing market. The assessment will include consideration of conditions not only in the City of Ukiah but in the wider region as well. Use information from real estate industry reports, local plans and available background reports. ® Review and assess current City of Ukiah plans and policies related to the housing supply, including policies of the City's General Plan Housing Element. ® Based on the number and type of jobs associated with the proposed project, identify the project's expected changes to the City of Ukiah's job to housing balance. v Describe the housing demand associated considering the new employment associated with the proposed Costco. Also consider the cumulative employment changes expected within Ukiah and the region from the housing market implications of the propose project. Where feasible and if necessary, identify potential mitigation measures for any both project and cumulative impacts to reduce the magnitude of the project-related adverse impacts to the local population or housing conditions. 12. Biological Resources The project site is currently vacant and undeveloped, however, it is located in a largely developed, urban area with limited biological features to support wildlife habitat. ESA will prepare a California Natural Diversity Database search and conduct a reconnaissance-level visit to identify any potential biological resources. 13. Cultural Resources Although no cultural resources are known to exist at the project site, ESA will conduct an updated records search at the Northwest Information Center to confirm that no new information is available that indicates the possible existence of prehistoric archaeological resources on or near the site. ESA will also contact the Native American Heritage Commission to request information on any known sacred sites within the project area and to request a list of contacts for Native American tribes who may have an interest in the proposed project. ESA will contact all tribes regarding the project and potential impacts to Native American resources. Ukiah Costco EIR 2-27 2. Scope of Work 14. Alternatives In addition to the proposed project, the EIR will evaluate several alternatives. ESA will work with City staff and information received during the scoping process to define the alternatives to be analyzed. Our scope of work assumes three alternatives, including the No Project Alternative. The EIR may also identify other alternatives which were identified and rejected as infeasible. Task 6: Prepare Draft EIR After City staff and the ESA team's attorney has reviewed and commented on the ADEIR, ESA will incorporate the necessary revisions based on one (1) consolidated set of non-contradictory comments from the City and prepare and submit copies of a screencheck Draft EIR (DEIR) for approval by City staff. Upon staff approval, ESA will submit 50 copies and 15 CDs of the DEIR. This scope assumes ESA will provide a single delivery of the final DEIR documents to City staff for its distribution to the public and local responsible agencies. ESA will deliver the 15 electronic copies of the DEIR (with executive summary) and a Notice of Completion to the State Clearinghouse. Deliverables One printed and one electronic copy (MS Word/PDF) of the Screencheck DEIR; Fifty (50) printed copies and fifteen (15) electronic copies (MS Word/PDF) of the DEIR on CD; and Notice of Completion. Task 7: Prepare Draft Mitigation Monitoring and Reporting Program ESA will prepare a draft Mitigation Monitoring and Reporting Program (MMRP) in compliance with Public Resources Code Section 21081.6, CEQA Guidelines Section 15097. For any significant impact identified in the DEIR, the MMRP will describe the required mitigation and the responsible parties, tasks, and schedule for monitoring mitigation compliance. ESA will submit the draft MMRP to the City for review and comment; ESA will then submit a revised MMRP to the City in conjunction with Task 9 (Final EIR). The MMRP will be prepared in the form of a matrix, and may be either bound in the Final EIR, or submitted separately, at the City's discretion. 2-28 Ukiah Costco EIR r- 1 4V 2. Scope of Work J A..7.% Task 8: Prepare Administrative Draft Final EIR (Response to Comments on the Draft EIR) At the conclusion of the 45-day public review period for the DEIR, ESA will discuss the comments received, and the appropriate responses and response strategies to those comments, with City staff. ESA will identify key issue responses and identify possible master responses. It is anticipated that ESA and City staff will agree on the overall approach to responding to comments and will assign specific tasks associated with the preparation of these responses. Should the public comments raise issues not previously within the scope of work, ESA will consult with the City to achieve cooperative resolution of the out-of-scope issues or comments that prompt substantial additional work beyond that assumed by the proposed budget. ESA will submit the Administrative Draft Final EIR (ADFEIR) (Response to Comments on the DEIR). City staff will review the document and provide ESA with one consolidated set of non-contradictory comments. Deliverables Five (5) printed copies and an electronic (MS Word/PDF) of the Administrative Draft Final EIR Task 9: Prepare Final EIR Once the ADFEIR has been reviewed by City staff, ESA will incorporate any necessary revisions based on one consolidated set of non-contradictory comments from the City and will submit a screencheck for approval by the City. Upon staff approval, ESA will submit the Final EIR. This scope assumes ESA will provide a single delivery of the Final EIR documents to City staff for its distribution to persons or agencies that commented on the DEIR. Deliverables One printed copies and one electronic copy (MS Word/PDF) of the Screencheck FEIR; Fifty (50) printed copies and fifteen (15) electronic copies (MS Word/PDF) of the FEIR on CD Ukiah Costco EIR 2-29 2. Scope of Work Task 10: Public Meetings The ESA project manager and key technical staff as needed, will attend the public hearings on the EIR. It is anticipated that one hearing will occur during the 45-day public review of the DEIR, and three meetings will occur after the Final EIR is issued as part of the project hearings. These meetings may be conducted by the Planning Commission and/or City Council (if the project is appealed). ESA team members will be available to attend additional meetings and hearings beyond those included in he proposal on a time-and-materials basis upon the request of the City. Task 11: Findings As part of this task, ESA will prepare findings and (if necessary) a statement of overriding consideration (SOC) as required by CEQA. The draft findings and SOC will be reviewed by the ESA team's CEQA attorney (see Task 12). ESA will also prepare a Notice of Determination for the project if approved. Filing with the County Clerk must be accompanied by the appropriate state Department of Fish and Game fee, as well as any applicable filing fee(s) assessed by the clerk. These fees must be paid by the City or the project applicant. Task 12: Attorney Review For review of the legal adequacy of the EIR, ESA will contract with the firm of Remy, Thomas, Moose and Manley, LLP. As requested by the City, this task includes review of the administrative draft EIR, administrative final EIR, and the Findings of Fact. Consultation with City staff and the City Attorney is also assumed. Costs for legal review (see attached Table 6-1) is based on an assumption of 50 hours to review and comment upon the administrative draft EIR, 30 hours to review comments on the draft EIR and responses, 15 hours to review findings, 18 hours for meetings (3), and 20 hours to cover assorted conference calls and consultation. ESA will not charge our standard administrative mark-up for legal review. 2-30 Ukiah Costco EIR J SA SECTION 3 Cost Estimate A. Cost Estimate The preliminary cost estimate to complete the scope of work described in Section 2 is detailed in Table 3-1, Detailed Cost Estimate. Table 3-1 presents staff billing rates, anticipated labor hours by task and individual, subconsultant costs, and direct cost estimates. B. Assumptions The proposed work scope, schedule and cost estimate are based upon the following basic assumptions and conditions: • The scope, schedule, and cost provisions of this proposal are good for 60 days from submittal of this proposal. • The project description will not change substantively during the preparation of the EIR. • City staff and other public agencies will respond to information requests in a timely manner. If information is identified as relevant and available through project participants subsequent to the initial data request, the project participants will provide it to the project team in a timely manner. • The Administrative Draft EIR and Final EIR (Response to Comments) will receive one round of review, (plus screencheck by City staff), prior to publication. City staff will provide one consolidated set of non- contradictory comments on administrative draft documents. • Work will not be stopped or slowed by circumstances outside the consultant's control. Additional administrative, management, scheduling, and rescheduling costs caused by any external delay shall be recoverable by consultant as extra work. • The City will make reasonable accommodation for the project team to access to all areas of the project site. Ukiah Costco EIR 3-1 3. Cost Estimate The City will provide the project team with project site plans, elevations, and sections that are prepared to an appropriate level of detail to complete adequate environmental analyses. ESA labor hours assigned to project meetings and hearings shall include time required to prepare for meetings, travel time to and from meetings, any time required for follow-up activities required specifically because of meetings, as well as time actually spent in meetings. Any costs for this task in excess of the amounts shown in Table 3-1 shall be compensated on a time-and-materials basis as additional work. Consultant team costs to prepare the Administrative FEIR document are preliminary and would be reviewed by ESA upon receipt of all public comments on the Draft EIR to determine if budget modifications are warranted. ESA proposes to invoice and be paid monthly on a time-and-materials basis, in accordance with the ESA Time and Materials Compensation Schedule in effect at the time the work is performed. The preliminary cost estimate proposed herein does not represent a fixed fee. If ESA determines that the project will involve substantially more effort than estimated, based on changes or new information, then the ESA project manager will contact the City to discuss a budget adjustment. 3-2 Ukiah Costco EIR Table 3-1 PRICE PROPOSAL-February 22, 2011 cifv of I Ikiah Cntafen FIR ask Number/Description HourlBillin Rate PH. s.. R his DirI $175 B Granidge P Miller J Hutchison Sr MA/TA II $165 N Carlson Sr MA/TAI $165 E schniewind j 8o1d1 MA/TA 11 $150 A/TAl $145 H Koenig A Devagida srA,-, $130 E Morales M Morales SrAssocl $120 J Carey L Huyhn p Co.'. Assoc) $105 B Frese pssoct $95 ssacl $85 nvTech] $75 nvTecht $65 ubtotal Administrative sl.. Hours srAMJGrph Adm/GrphArt Clerical $100 $85 S70 ubtotal Total Hours Total Labor Price 1 Project Management and Coordination 8 40 32 $ 11,840 $ - 80 $ 11,840 2 Initial Project Meetingllnformation Evaluation 8 16 $ 3,240 $ - 24 $ 3,240 3 Prepare Notice of Preparation (NOP) & EIR Seeping Mtg 16 16 $ 4,560 4 4 3 $ 950 43 $ 5,510 4 Prepare Project Description 2 4 16 $ 2,930 4 2 2 $ 710 30 $ 3,640 5 Prepare Administrative Draft EIR(ADEIR) 2 16 24 $ 5,870 8 8 5 $ 1,830 63 $ 7,700 1. Traffic and Circulation 32 $ 5,280 $ 32 $ 5,280 2. Air Quality & Climate Change 2 32 $ 4,170 $ - 34 $ 4,170 3. Noise 2 32 $ 3,370 $ 34 $ 3,370 4. Land Use & Planning 16 $ 1,920 $ - 16 $ 1,920 5. Urban Decay Analysis 40 $ 6,600 2 2 $ 370 44 $ 6,970 6. Aesthetics & Visual Quality 4 32 $ 4,500 2 $ 200 38 $ 4,700 7. Geology & Serfs 2 24 $ 2,870 $ - 26 $ 2,870 8. Hydrology & Water Quality 4 40 $ 5,900 $ - 44 $ 5,900 9. Hazards and Hazardous Materials 2 12 $ 1,790 $ 14 $ 1,790 11. Public Services & Ul lines 24 $ 2,520 $ 24 $ 2,520 12. Population & Housing 12 $ 1,260 $ - 12 $ 1,260 13. Biological Resources 8 32 $ 4,560 1 4 1 $ 510 46 $ 5,070 14. Cultural Resources 16 $ 2,080 $ 16 $ 2,080 15. Alternatives 4 40 $ 5,860 $ 44 $ 5,860 16. Other CEQA Statutory Sections 2 6 16 $ 3,260 $ - 24 $ 3,260 6 Prepare Draft EIR(DEIR) 2 4 16 $ 2,930 2 4 6 $ 960 34 $ 3,890 7 Prepare Dr all Mitigator, Monitoring& Reporting Program(MMRP) 4 6 $ 1,110 $ - 10 $ 1,110 e Prepare Administrative Draft Final EIR(AOFEIR) 14 4 6 12 60 $ 12,930 4 4 4 $ 1,020 110 $ 13,950 9 Prepare Final EIR (FEIR) 2 6 12 $ 2,780 2 2 4 $ 650 28 $ 3,430 10 Public Meetings (4) 32 $ 5,280 $ - 32 $ 5,280 11 Findings 1 6 6 $ 1,885 2 4 S 480 19 $ 2,365 12 Attorney Review $ - 4 $ 280 4 $ 280 Total Hours 27 196 44 16 108 310 98 32 31 30 33 925 Subtotals - Labor Hours $ 4,725 $ 32,340 $ 7,260 $ 2,400 $ - $ 14,040 $ 37,200 $ 10,290 $ 3,040 $ - $ - $ - $111,295 $ 3,100 $ 2,550 $ 2,310 $ 7,960 $ 119 255 Percent of Effort-Labor Hours Onl 21.2% 4.8% 1.7% 0.0% 11.7% 33 .5% 10.6% 3.5% 0.0% 0.0% 0.0% 3.4% 3.2% 3.6% 100.0% Falcon t of Effort-Total Pro ecl Cos[ 11.3% 2.5% 0.8% 1 0.0% 4.9% 13 .1 % 1 3.6% 1.1% 0.0% 0.0% 0.0% 1.1% 0.9% 0.8% 41.8% ESA Labor Costs $ 119,255 3% Communication Fee on Labor Cost $ 3,578 ESA Non-Labor Expenses Reimbursable Expenses $ 5,810 ESA Equipment Usage $ 445 Subtotal ESA Non-Labor Expenses $ 6,255 Subconsultant Costs $ 155,967 TOTAL PROJECT PRICE $ 285,054 pelaa luellnsuoognS-slx-6(q oolsoo-ge!Nn isoo\sluawnooQ 6uIijoM 00\oolsoo qe,Nn - 00'694 L LZd\xxxL LZd\OVS\sloafwd\L03lid-Ois\FH _ $ 00'000'6£ $ - $ 000'6£ $ 000'6£ $ 7L 0 09'996'9LL $ L9Z'9L $ 0 L'LOL $ OLZ'9 $ 000't79 $ 009'Lb $ We _ $ _ $ _ $ o'Z $ _ $ _ $ oL ~sel A8 }abpng 1900 4000-ld ;ue;Insuoogns lelol %5 L t] aad ;soo ;ue;Insuoogn leloignS ^u3 8)I b;ue;InsuoognS - wwi u £ Sue;Insuoogng HIV Z;ue;Insuoogng sued-M L;ue;Insuoogns - uolldljosaa / aagwnN Asel 1ie}aa 4ugjnsuo3gnS 2113 o34soo uel)in jo Aim 8 Wewpepv Figure 4-1. Project Schedule ID 1 j Task Name Project Initiation Duration 1 k Start M 1 Finish Predecessors October Novem Decem JanuaryFebrua March April May June July I w on 1( /24/11 Fri 10/28/11 2 Prepare NOP i 1 wk Mon 10/31/11 Fri 11/4/11 1 3 Scoping Period 30 edays Fri 1 I/4/11 Sun 12/4/11 2 I 7_ 4 1 Scoping Meeting 1 wk Mon i'i/21/11 Fri 11/25/11 5 I Prepare Project Desc 1 wk Mon 10/31/11 Fri 11/4/11 1 6 I Scoping Report 1 wk Mon ;2/5/11 Fri 12/9/11 3 ` 7 Traffic Study 6 wks Mon i0131111 Fri 12/9/11 1 i 8 Urban Decay Study 8 wks Thu 2/1/11 Wed 1/25/12 3FS-2 days 9 1 Prepare ADEIR 4 wks Thu i/19/12 Wed 2/15/12 8FS-5 days 10 Legal Review: ADEIR 2 wks Thu .1/16/12 Wed 2/29/12 9 11 I I City Review: ADEIR 2 wks Thu 2/16/12 Wed 2/29/12 9 12 i Prepare Screencheck DEIR 1 wk Thu 3/1/12 Wed 3/7/12 11 13 I City Review: DEIR 1 wk Thu 3/8/12 Wed 3/14/12 12 r: 14 I Publish DEIR 1 day Thu 3/15/12 Thu 3/15/12 13 3/15 15 I DER Public Review 45 edays Thu S/15/12 Sun 4/29/12 14 16 i DER Hearing 1 wk Fri V13/12 Thu 4/19/12 15SS+20 days 17 Prepare AFEIR & MMRP 4 wks Mon /i_/30/12 Fri 5/25/12 15 i 18 I Legal Review: AFEIR 2 wks Fri =;./20/12 Thu 5/3/12 16 19 City Review: AFEIR 2 wks Fri J/20/12 Thu 5/3/12 16 20 i Prepare FEIR 1 wk Fri 5/4/12 Thu 5/10/12 19 21 City Review: FEIR 1 wk Fri E1/11/12 Thu 5/17/12 20 j 22 I Publish FEIR 1 day Fri'.;/18/12 Fri 5/18/12 21 5/18 23 10-day Agency Review 10 edays Fri E1/18/12 Mon 5/28/12 22 24 - - ~ Public Hearings (3) - - - 6 wks - - - - Tue 5/29/12 - Mon 7/9/12 23 - - - - = - - - - - Task Milestone ♦ - External Tasks City of Ukiah Costco EIR Date: Fri 10/21/11 Slit p Summary External Milestone Progress Project Summary Deadline ~L Page 1 Cit*A~ah EXHIBIT "B" INSURANCE REQUIREMENTS FOR CONTRACTORS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Minimum Scope of Insurance Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and Commercial General Liability - Completed Operations Form No. CG 20 37 1001). B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). C. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. II. Minimum Limits of Insurance Contractor shall maintain limits no less than: A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence basis. B. Automobile Liability: $2,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis. C. Worker's Compensation Employer's Liability: $1,000,000 per accident for bodily injury or disease. III. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Contractor to provide a financial guarantee satisfactory to the City guaranteeing payment of 10 losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee. IV. REQUIRED Insurance Provisions Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy. B. The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers' compensation policy. C. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Contractor's insurance and shall not contribute with it. D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. E. Note: (This protects the Contractor) -Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code. V. RATING - Acceptability of Insurers Insurance is to be placed with admitted California insurers with a current A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short- term credit rating. VI. Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms other than the City's forms, those endorsements or policies must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. 11 VII. Subcontractors Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein. 12