HomeMy WebLinkAbout2011-49 change order limitsRESOLUTION NO. 2011-49
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
DELEGATING AUTHORITY TO CITY OFFICIALS TO ISSUE CHANGE ORDERS ON
SUPPLY AND EQUIPMENT PURCHASES, MAINTENANCE CONTRACTS
AND PERSONAL SERVICES CONTRACTS
WHEREAS,
1. The City of Ukiah frequently purchases supplies, materials and equipment, and enters
into maintenance and personal services contracts, as defined in Ukiah City Code Section
1522.A, which includes professional services contracts or other service contracts, and
2. In the course of such purchases it is sometimes necessary to execute routine change
orders to authorize additional expenditures not contemplated when the original contract was
entered; and
3. The responsible City department head, with the approval of the City Manager, is the
appropriate party to execute routine change orders when those are necessary to satisfactorily
complete projects budgeted by the City Council, but these City officials require guidance for
determining when a change order is routine,
NOW, THEREFORE, BE IT RESOLVED as follows:
1. Authority to execute routine change orders in connection with supply and equipment
contracts is hereby delegated to the City department head responsible for managing the
contract; provided the department head secures the approval of the City Manager. As used
in this Section 1, "routine change order" means a change order for which the City estimates
that the total additional cost of the change order will not exceed ten percent (10%) of the
original contract sum; provided that no change order may cause the total contract price,
including the change order, to exceed the total amount that the City Council has previously
budgeted for those services, unless the Council separately authorizes an additional
appropriation.
2. Authority to execute routine change orders in connection with maintenance and
personal services contracts, as defined in Ukiah City Code Section 1522.A, is hereby
delegated to the City department head responsible for managing the contract; provided the
department head secures the approval of the City Manager. As used in this Section 2,
"routine change order" means a change order for which the City estimates that the total
Resolution No. 2011-49
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additional cost of the change order will not exceed ten percent (10%) of the original
contract sum or $5,000 whichever is greater; provided that no change order may cause the
total contract price, including the change order, to exceed the total amount that the City
Council has previously budgeted for those services, unless the Council separately authorizes
an additional appropriation.
3. This delegation of authority shall apply to all supply and equipment purchases, and
maintenance and personal services contracts pending on the date of this resolution or
hereafter approved.
PASSED AND ADOPTED this 16th day of November, 2011, by the following roll call
vote:
AYES: Councilmembers Landis, Thomas, Crane, Baldwin, and Mayor Rodin
NOES: None
ABSTAIN: None
ABSENT: None
It
Mari Rodin, Mayor
ATTEST:
4Anne Currie, City Clerk
Resolution No. 2011-49
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