HomeMy WebLinkAboutStrategies by Design 2011-09-09JOURNEY MAP DESIGN and DEVELOPMENT PROPOSAL
FOR
CITY OF UKIAH
September 9, 2011
Scope of Work Summary
Consistent with the request of the City of Ukiah, Strategies By Design will:
• Design and hand-draw a 6-9 foot Journey Map that is a high-level representation of key
events and past accomplishments that have occurred over the past 3 fiscal years for the
City of Ukiah.
• The design will incorporate events identified by the City Manager as well as City Council
members.
As the first step, Strategies By Design (SBD) will conduct an interview with the City Manager and
review/compile a simple list of key events. City Council members will be asked to review and
make additions to the list. If desired, 10-15 minute telephone interviews will be conducted
with each of the City Council members (based on their interest / availability). This will ensure
that the perspectives of each person are incorporated into the Journey Map up front. The final
list of events will be drafted for review and approval by the City Manager before the wall-size
Journey Map is completed.
Production Schedule
This is a proposed timeline for the production the City of Ukiah's Journey Map. This schedule
may be amended by agreement of both parties. Approval dates are esti
mated at one week.
Milestone
Deliverables
Date
Delivery of project proposal
Project Proposal in PDF
September 9, 2011
Meet in person or by phone to review the proposal
Week of September 1 ,
and make adjustments, as necessary
2011
Acceptance of Proposal
September 23, 2011
Interview with City Manager by phone or in person
Week of Octoberle, t`7
and review/compile a simple list of key events
2011
Develop / distribute a one-page draft timeline of
Draft Timeline in PDF
October W, 2011 .1-t
events and submit to Council Members for input
Possibly, 10-15 minute interviews with Council
Week of October,17, A'-(
members by phone
2011
Develop a modified one-page draft timeline of
Draft Timeline & Rough
October?1, 2011 2,c(
events and rough sketch of the Journey Map for
Sketch in PDF
review and approval by City Manager
Meet in person or by phone with City Manager to
Week of October 9,3
review the draft timeline of events and make
2011
adjustments, as necessary
Acceptance of Draft Timeline & Draft Sketch
November, 20111
Develop Journey Map
6-9 foot Journey Map
November 18, 201 {
20-30' discussion at City Council
December 19, 2011
meeting/workshop to review the Journey Map
Council Meeting
Additions to Journey Map, if necessary
Final Journey Map Delivered
December 23, 2011
Project Completed
December 23, 2011
Page i
Delays in approvals, scheduling interviews, or meeting with the City Council may push back the
project timeline.
Initial Cost Estimate
The initial cost estimate is based on the description of the project contained in this document.
Delays or changes in specifications may change the actual costs.
Option 1: Journey Map Design and Development
This option includes all elements identified in the Production Schedule above:
interviewing City Council members and the City Manager, developing a brief timeline
document and sketch, drawing the full-size Journey Map, and meeting with the City
Council and making final additions to the Map, if necessary. Cost: $3,000.
Option 2: Review Three, Annual Budget Summaries for Past Accomplishments
This option includes reading the budget summaries and identifying past
accomplishments. Cost: $500.
Terms and Conditions
The terms for both options are 100% due upon completion.
This project, once approved, is non-cancelable for any reason, although it may be delayed,
rescheduled, and otherwise postponed without penalty whatsoever. If you find that the
objectives for this project are not being met according to the scope of work summary/goals
that we have agreed upon, I will continue to work on the project at no additional fee beyond
expense reimbursement until we concur that the objectives are met. Failing that, I will refund
all fees paid.
This proposal is valid for 15 days after receipt.
Acceptance
Your signature below indicates acceptance of this proposal and the terms and conditions
herein.
Please initial the options you prefer: - #1 #2
For Strategies By Design:
Signature: lk~`tq,lk
Name: M. Susan Haun, MA
Title: Consultant
Date: September 9, 2011
For City of Ukiah:
Name: 7itV b Chambers
Title: Manager
Date: d o
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