Loading...
HomeMy WebLinkAbout2011-09-07 PacketCITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 7, 2011 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. A Proclamation Honoring Fort Bragg City Councilmember Jere Melo 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Regular Meeting of August 17, 2011 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Adoption Of Resolution Setting The Limitation On City Expenditures For Fiscal Year 2011- 2012 b. Award Of Professional Services Agreement To D. B. Gaya Consulting LLC In An Amount Not To Exceed $23,805 For Painting & Coating Inspection Services For Rehabilitation Of Tertiary Treatment Units At The Ukiah Wastewater Treatment Plant Specification No. 10-18 And Approve Budget Amendment C. Report To Council Of The Expenditure Of $5,376.99 To One Source Distributors For The Purchase Of Primary Underground Splices For The Main Feeder Improvement Project (EUD) d. Report To The City Council For The Purchase Of Services From SHN Consulting Engineers For Geotechnical Services For Riverside Park In An Amount Not To Exceed $6,000. e. Report To The City Council For The Purchase Of Services From SHN Consulting Engineers For Construction Staking Services For Riverside Park In An Amount Not To Exceed $9,000. f. Notification To City Council Of Emergency Expenditure For The Replacement Of A Sewer Lift Motor Control Station To Intercounty Mechanical & Electrical In The Amount Of $11,600. g. Approval Of Contract With Winzler & Kelly For Engineering Services Related To The Water & Waste Water Enterprise In The Amount Of $65,000 For Technical Assistance Related To The City's NPDES Permit And Water Projects. h. Approval Of Notice Of Completion For Oak Manor Well Construction Project, Specification No. 09-17 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS a. Discussion and Direction to Staff regarding the Ongoing Administration of the Transient Occupancy Tax Program 13. NEW BUSINESS a. Discussion And Direction Regarding The Process Of Compliance Of The Sewer Lateral Ordinance Testing And Inspection Requirements Based On The Relining Of The Sewer Main b. Possibility of Discussion for City Council to Note the Passing of Fort Bragg City Councilmember Jere Melo and any Appropriate Council Actions C. Adoption Of Resolution Approving Memorandum Of Understanding For Employee Bargaining Unit - Police Unit & Fire Management Unit 14. CLOSED SESSION - Closed Session may be held at any time during the meeting a. Conference with Labor Negotiator 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire Management, and Electric b. Conference with Legal Counsel -Existing Litigation (Subdivision (a) of Gov't Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1St day of September, 2011. JoAnne Currie, City Clerk P ROCLAMATION Honoring Jere Melo, Community Leader, City Councilman WHEREAS, Jere Melo, was first elected a Fort Bragg City Councilmember in 1996, after serving on the Planning Commission; and WHEREAS, he served as Mayor Pro Tempore for Fort Bragg from 1998 – 2000; and WHEREAS, he served as Mayor, from 2000- 2004; and WHEREAS, Councilmember Melo’s regional duties, in addition to serving on the City Council for several successive terms, included service as a board member on the Mendocino Local Agency Formation Commission (LAFCo) for 12 years, from 1998-2011; and on the Fort Bragg Fire Protection Authority for 8 years, from 2002-2011; and as the founder and chair of the Coastal Cities Issues Group for the League of California Cities, as well as serving on the League of California Cities Board of Directors from 2003-2008; among others, and WHEREAS, Councilmember Melo’s love for the community of Fort Bragg was expressed in his many years of service to the community and its members. His devotion to projects, policies, and planning for both the current and long-term needs of Fort Bragg included work related to fire protection, biomass power, coastal land use and economic development, a saw mill, and regional animal shelter services amongst so many others. He came prepared to provide leadership, assistance, and direction in his many activities related to these interests, and always brought his good humor, patience, fortitude, and respect for his community and its many varied viewpoints to the process. WHEREAS, Councilmember Melo’s love for his community extended beyond the coastal confines of Fort Bragg into his work throughout Mendocino County, into Sacramento, and as far as Otsuchi, Japan. Jere was an ambassador for Ft Bragg in every effort that he undertook, establishing close ties with all with whom he associated, and earning recognition and respect for his community because of his service, friendly outreach, and leadership. WHEREAS, Councilmember Jere Melo was well known in Ukiah, recognized by the City Council, staff, and community members as an outgoing, trustworthy, and hard working representative from Fort Bragg who always had the well-being of the whole of Mendocino County in mind. He will be remembered for his many civic and community contributions that impacted all our lives for the better. NOW, THEREFORE, I, Mari Rodin, Mayor of the City of Ukiah, on behalf of my fellow City Councilmembers, Mary Anne Landis, Benj Thomas, Douglas F. Crane, and Phil Baldwin hereby acknowledge the contributions of Councilmember Jere Melo and wish to honor his memory in the City of Ukiah tonight and for the years to come. Signed and sealed, this 7 day of September, in the year Two Thousand and Eleven. th _______________________________ Mari Rodin, Mayor Item 5a CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 8/17/2011 ROLL CALL Ukiah City Council met at a Regular Meeting on August 17, 2011, the notice for which being legally noticed on August 11, 2011. Mayor Rodin called the meeting to order at 6:00 pm. Roll was taken with the following Councilmembers present: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. Councilmembers absent: None. Staff Present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, City Clerk Currie, Deputy Director of Public Works Seanor, and Project/Grant Administrator Mills. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Special Meeting of 4/21/11 b. Regular Meeting of 8/3/11 C. Regular Meeting of 4/20/11 M/S Landis/Thomas to approve minutes of Special Council Meetings of 4/21//11 and Regular Council Meetings of 8/3/11 and 4/20/11 as submitted. Motion carried by all AYE voice vote. 6. RIGHT TO APPEAL DECISION City Attorney Rapport announced a request to add an Urgency Item to the agenda as a result of the stay the State Supreme Court issued after the agenda was prepared and a need exists to take action before the next regular City Council Meeting. Item requested to be added: Authorize the Executive Director to negotiate and execute a professional services agreement with Weston Solutions, Inc. for the environmental and construction management of the implementation of the remedial action plan for the Perkins Street Rail property on a time and material basis in an amount not to exceed $338,270 and corresponding reimbursement addendum to the development and sale agreement with Weston Solutions, Inc. (Which was URA Item 8c) Page 1 of 5 8/17/2011 M/S Crane/Landis to Approve adding the Urgency Item to the Agenda as Item 13e. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. 7. CONSENT CALENDAR a. Report of Disbursements for Month of July 2011 b. Award Purchase Of Sodium Hydroxide To Olin Chlor Alkali Products At The Unit Price Of $649.90 Per Dry Ton C. Approval of Notice of Completion for South Dora Street Rehabilitation Project, Specification No. 10-01 d. Report To Council Of The Purchase Of A Commercial Grade HVAC System For The Public Safety Communications Center From Intercounty Mechanical & Electrical In The Amount Of $7,605.00 From Account 100.1915.301.000, General Government Building Maintenance And Repairs e. Notification To City Council Of Amendment #1 To The Annual Contract For The Purchase Of SCADA System Maintenance In The Amount Of $390 For FY 2010- 2011 And Notification Of Purchase Of SCADA System Maintenance For FY 2011- 2012 In The Amount Of $9600 For The Waste Water Treatment Plant To Risun Technologies f. Report To Council Of Purchase Of A Celestix VPN For $9,787.02 From Account 100.1965.800.00, Supplies And Equipment g. Authorization For City Manager To Negotiate And Execute A Contract In An Amount Not To Exceed $10,000 For Acquisition Of Professional Services From Winzler & Kelly For Preparation Of A Copper Implementation Plan For The Waste Water Treatment Plant M/S Thomas/Landis to Approve Consent Calendar 7a-7g. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Suzanne Farris, citizen, announced she received a notice from PG&E that smartmeters are coming to Ukiah. She opposes installation and requested City Council do something to stop it. 9. COUNCIL REPORTS Mayor Rodin reported that the Depot site, a possible location for courthouse, was approved by the Public Works Board, which means the Administrative Office of Courts can start negotiations. The Tax Sharing Subcommittee has been meeting and a proposed agreement is expected to come before City Council in two months. Councilmember Baldwin made a list of possible sign ordinance violations and requested the enforcement of the sign ordinance be agendized within two months. Another issue is the installation of the lime green signs in crosswalks. Baldwin feels a liability exists for the City and requests a moratorium until City Council discusses the continuation of installation. 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) Page 2 of 5 8/17/2011 12. UNFINISHED BUSINESS 13. NEW BUSINESS a. Designation Of Voting Delegate And Alternates For 2011 League Of California Cities Annual Conference - September 21-23, 2011 No delegate appointed. b. Authorize The City Manager To Negotiate And Execute A Professional Services Agreement With Winzler & Kelly In An Amount Not To Exceed $276,554 For Engineering Services For The Perkins Street, Hwy 101, Orchard Avenue Traffic Signal And Roadway Improvement Project And Approve All Corresponding Budget Amendments And Transfers Contingent Upon Economic Development Administration (EDA) Approving Scope Of Work Deputy Director of Public Works Seanor presented the item. Recommended Action: Pull item, provide direction. This item will come back at the September 7 meeting. d. (1) Receive a status report related to the State's take of local redevelopment funds and provide any necessary direction to staff related to funding constraints and the Agency/City's Corresponding Fiscal Year 2011-12 Approved Budget; (2) Approval of resolutions of the City Council of the City of Ukiah, California, and the Redevelopment Agency of the City of Ukiah approving and authorizing the execution of a Community Remittance Funding Agreement by and between the City and the Redevelopment Agency setting forth the terms of the Redevelopment Agency's annual transfer of tax increment revenue to the City under AB 1X 27; (3) Approval of corresponding budget amendments to make the remittance; (4) Approval of a resolution of the Ukiah Redevelopment Agency reducing its allocation to the Low and Moderate Income Housing Fund for Fiscal Year 2011-12 and making certain related findings and determinations; and (5) Adoption of the Enforceable obligation Payment Schedule City Manager Chambers, Assistant City Manager Sangiacomo, and City Attorney Rapport presented the item. Recommended Action(s): 1) Receive a status report related to the State's take of funds and provide any necessary direction to staff related to funding constraints and the City's Fiscal Year 2011-12 Budget (Fund 765), 2) Adopt the City Remittance Resolution authorizing the execution of the Community Remittance Funding Agreement and approval of the corresponding budget amendment(s) if necessary. City Attorney Rapport explained the effects on the Ukiah Redevelopment Agency (URA) of the Supreme Court's stay of both bills and the decision to not stay the provisions of AB 1X 26, which puts restrictions on what agencies can do. The URA can continue to perform enforceable obligations if an Enforceable Obligations Payment Schedule (EOPS) is adopted, posted on the City's website, and submitted Page 3 of 5 8/17/2011 to Department of Finance by August 28, 2011. The court will hear the case in January 2012. M/S Baldwin/Landis to approve Adoption of the City Remittance Resolution authorizing the execution of the Community Remittance Funding Agreement and approval of the corresponding budget amendment(s) if necessary. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. e. Urgency Item. Authorize the Executive Director to negotiate and execute a professional services agreement with Weston Solutions, Inc. for the environmental and construction management of the implementation of the remedial action plan for the Perkins Street Rail property on a time and material basis in an amount not to exceed $338,270 and corresponding reimbursement addendum to the development and sale agreement with Weston Solutions, Inc. (Which was URA Item 8c) City Attorney Rapport, Assistant City Manager Sangiacomo, and Project and Grant Administrator Mills presented the item. Recommended Action(s): Authorize the City Manager (contingent on NCRA's approval of the addendum to the option agreement) to negotiate and execute a professional services agreement with Weston Solutions, Inc., for the environmental and construction management of the implementation of the Remedial Action Plan for the Perkins Street Rail Property on a time and material basis in an amount not to exceed $338,270, and 2) Authorize the City Manager to negotiate and execute the corresponding reimbursement addendum to the Development and Sale Agreement with Weston Solutions, Inc. The City does not take over the entire option but just for part of the work. Page 6 of the Scope of Work attachment, Schedule and Cost Estimate, tasks 1, 2, and 5 are the initial tasks. M/S Crane/Landis to approve to direct the City Manager (contingent on NCRA's approval of the addendum to the option agreement) to negotiate and execute a professional services agreement with Weston Solutions, Inc., for the environmental and construction management of the implementation of the Remedial Action Plan for the Perkins Street Rail Property on a time and material basis in an amount not to exceed $338,270 (to perform the work the URA was going to contract with Weston to perform) including authorizing the City staff to proceed in stages, allowing the City to assign the contract to the URA at any time and, 2) Authorize the City Manager to negotiate and execute the corresponding reimbursement addendum to the Development and Sale Agreement with Weston Solutions, Inc. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. C. Authorize City Manager To Negotiate And Sign Contract For Microsoft Hosted E-Mail Services For Five-Year Term Assistant City Manager Sangiacomo presented the item. Recommended Action(s): Authorize City Manager to negotiate and sign contract for Microsoft Hosted E-mail services for five-year term. Page 4 of 5 8/1712011 M/S Crane/Thomas to approve Recommended Action. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. Adjourned to closed session and convene as the Ukiah Redevelopment Agency at 7:24 pm. 14. CLOSED SESSION - Closed Session may be held at any time during the meeting a. Conference with Labor Negotiator 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, and Electric Units b. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, Executive Director Negotiating Parties: Ukiah Redevelopment Agency and Northwest Atlantic (Costco) Under Negotiation: Price & Terms Reconvened in Open Session at 8:30 pm with no reportable action. 15. ADJOURNMENT There being no further business, the meeting adjourned at 8:30 pm. JoAnne M. Currie, City Clerk Page 5 of 5 8/17/2011 ITEM NO. 7a DATE: September 7, 2011 cYLy caf4.iriafi AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION SETTING THE LIMITATION ON CITY EXPENDITURES FOR FISCAL YEAR 2011-2012 The passage of Proposition 4 in 1979 (Article XIIIB of the California Constitution), requires local governments to prepare a statement of appropriations limitation. Also, each of the governing bodies must pass a resolution setting the appropriations limit for each budget year. The City's appropriation growth rate is limited to the change in the greater of the City of Ukiah's or Mendocino County's population growth rate and the change in California's per capita personal income. Exhibit A, attached to the Fiscal Year 2011-12 Proposed Resolution (Attachment 1), sets forth the calculations necessary to establish the appropriations limit for the City of Ukiah's 2011-2012 fiscal year. For these calculations, each revenue source and General Fund transfer, listed in the adopted budgets, must be allocated as "proceeds from taxes" or "non-proceeds from taxes." Adoption of the Fiscal Year 2011-2012 Resolution (Attachment 1) assures the community and the State of California that the appropriations approved did not exceed the City's annual appropriations limit. For fiscal year 2011-2012 the calculations showed a limit of $31,998,546 and appropriations subject to the limit of $10,558,040. This provided a large margin of safety ($21,439,505) before compliance with this law would become a concern. The available funds subject to the limit is less than thirty-five percent of the limit. Staff recommends the City Council adopt the attached resolution fixing limitation on City expenditures for Fiscal Years 2011-2012. RECOMMENDED ACTION: Adopt resolutions fixing limitation on City expenditures for Fiscal Years 2011-2012. ALTERNATE COUNCIL POLICY OPTIONS: Adopt resolution with modifications. Prepared by: Ian Roth, Assistant Finance Director Coordinated with: Jane Chambers, City Manager Attachments: 1 - FY 2011-2012 Appropriation Limitation Resolution, with attachment - Exhibit "A". 2 - State of California, Department of Finance "PRICE AND POPULATION INFORMATION" letter dated May, 2011 APPROVED: i'- Ja Chambers, City Manager Attachment #1 Page 1 RESOLUTION NO. 2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH FIXING LIMITATION ON CITY EXPENDITURES FOR FISCAL YEAR 2011-2012 WHEREAS, the provisions of Proposition 4, (Article XIII B of the California Constitution), the spending initiative, passed by the voters of the State of California, place a limitation on the expenditures of governmental agencies; and WHEREAS, the above referenced legislation requires the City of Ukiah to establish its appropriation limit for the 2011-2012 fiscal year; and WHEREAS, the Assistant Director of Finance of the City of Ukiah has computed the limitation of the City of Ukiah for the 2011-2012 fiscal year in accordance with the provisions thereof in the amount of $31,997,546; and WHEREAS, the appropriation limitation for the 2011-2012 fiscal year was determined by utilizing the change in California per capita income for the 2011-2012 fiscal year and the percentage of population change within Mendocino County as estimated by the State of California, Department of Finance estimates as of January 1, 201 L NOW, THEREFORE, BE IT RESOLVED, that the budgetary appropriation limitation of the City of Ukiah for fiscal year 2011-2012 is hereby fixed at $31,997,546, as set forth on Exhibit "A" attached hereto and made a part hereof by this reference. PASSED AND ADOPTED this 7th day of September 2011, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Mari Rodin, Mayor ATTEST: City Clerk SAAdministration\Agendas & ASRs\Sep 7 Regular Agenda\Gann 2011-12 Resolution.doc CITY OF UKIAH EXHIBIT "A" SCHEDULE TO DETERMINE COMPLIANCE WITH PROPOSITIONS 4 & 111 APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 20112 Based on Fiscal Year 2011-2012 Budget A) PROCEEDS OF TAXES $10,558,040 B) LESS: EXCLUSIONS $0 C) APPROPRIATIONS SUBJECT TO LIMITATION $10,558,040 D) CURRENT YEAR LIMIT $31,997,546 E) AMOUNT UNDER THE LIMIT (MARGIN OF SAFETY) $21,439,505 S:\Administration\Agendas & ASRs\Sep 7 Regular Agenda\7a1 a Gann 2011-12 Worksheet- Gann 11-12 Page 1 of 5 CITY OF UKIAH APPROPRIATIONS SUBJECT TO GANN LIMIT 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 LIMIT PRIOR YEAR $28,486,475 $29,894,305 $31,401,243 $31,760,230 $31,074,238 TIMES: % CHANGE IN CALIFORNIA PER CAPITA INCOME (a) (b) (c) 1.0442 1.0429 1.0062 0.9746 1.0251 OR % GROWTH IN NON-RESIDENTIAL ASSESSED VALUATION n/a n/a n/a n/a n/a AND TIMES: % POPULATION CHANGE CITY (a) 1.0017 1.0010 1.0016 1.001 1.0025 OR % POPULATION CHANGE COUNTY (a) (c) 1.005 1.0072 1.0052 1.0039 1.0045 NEW LIMIT $29,894,305 $31,401,243 $31,760,230 $31,074,238 $31,997,546 NOTES: (a) State of California, Department of Finance estimates, May 2011 (b) Factor Chosen for calculation, by default. (c) Factor Chosen for calculation. S:\Administration\Agendas & ASRs\Sep 7 Regular Agenda\7a1 a Gann 2011-12 Worksheet - Gann 11-12 Page 2 of 5 CITY OF UKIAH PROPOSITIONS 4 AND 111, APPROPRIATION LIMIT SCHEDULE TO CATEGORIZE BUDGETED REVENUE FISCAL YEAR 2011-2012 REVENUE SOURCE PROCEEDS NON-PROCEEDS OF TAXES OF TAXES TAXES PROPERTY TAXES $745,056 SALES & USE TAXES $6,333,756 PROPERTY TRANSFER TAX $33,700 ROOM OCCUPANCY TAX $691,108 BUSINESS LICENSE TAX $315,291 FRANCHISE TAX $535,400 FRANCHISE IN-LIEU CITY UTILITIES $1,022,219 OTHER TAXES LICENSES AND PERMITS BICYCLE LICENSES $50 BUILDING PERMITS $91,000 ELECTRICAL PERMITS $13,300 PLUMBING PERMITS $10,700 MECHANICAL PERMITS $5,600 MISCELLANEOUS PERMITS $11,150 FINES & PENALTIES $52,662 INTERGOVERNMENTAL MOTOR VEHICLE IN LIEU $1,263,559 TRAILER COACH FEES $0 OFF HIGHWAY LICENSES $0 TAX RELIEF $12,500 ERAF REFUNDS $0 P.O.S..T. REIMBURSEMENTS $14,000 COUNTY REIMBURSEMENT $1,134 MISC. PARTICIPATIONS $0 STATE MANDATED COST REIMBURSEMENT $0 USE OF MONEY & PROPERTY INTEREST $57,056 $12,944 RENT $51,542 SUN HOUSE REVENUE $122,000 CONCESSION INCOME $0 RECREATION PROGRAM INCOME $580,483 TRANSFERS TO OTHER FUNDS $0 S:\Administration\Agendas & ASRs\Sep 7 Regular Agenda\7a1 a Gann 2011-12 Worksheet- Gann 11-12 Page 3 of 5 CITY OF UKIAH PROPOSITIONS 4 AND 111, APPROPRIATION LIMIT SCHEDULE TO CATEGORIZE BUDGETED REVENUE FISCAL YEAR 2011-2012 REVENUE SOURCE CHARGES FOR CURRENT SERVICES SUBD PLANNING FEES SUBDIVISION FEES GENERAL PLAN FEES SPECIAL PERMITS & FEES (612.XXX) EMERGENCY RESPONSE REIM POLICE DEPARTMENT FIRE DEPT SALE OF MATERIALS SALE OF SURPLUS PROPERTY AMBULANCE FEES WEED ABATEMENT VEHICLE ABATEMENT PLAN CHECK FEES SWIMMING POOL LATE CHARGES/ PENALTIES LABOR OVERHEAD REIMBURSEMENT MISCELLANEOUS TOTAL GENERAL FUND ENTERPRISE & OTHER FUNDS TOTAL BUDGETED EXPENDITURES ADD: TRANSFERS INTO GENERAL FUND TOTAL PROCEEDS OF TAXES TOTAL NON-PROCEEDS OF TAXES PROCEEDS NON-PROCEEDS OF TAXES OF TAXES $83,795 $500 $0 $20,900 $158,000 $29,042 $0 $0 $537,000 $0 $7,000 $30,000 $55,000 $0 $54,762 $1,000 $10,558,040 $2,395,169 $12,953,209 $46,126,364 $46,126,364 $10,558,040 $48,521,533 $59,079,573 $25,061 $10.558.040 $48,546,594 S:\Administration\Agendas & ASRs\Sep 7 Regular Agenda\7a1 a Gann 2011-12 Worksheet- Gann 11-12 Page 4 of 5 CITY OF UKIAH SCHEDULE OF EXCLUDED APPROPRIATIONS FISCAL YEAR 2011-2012 BUDGET QUALIFIED CAPITAL OUTLAYS AMOUNT TOTAL QUALIFIED CAPITAL OUTLAYS $0 -----OF--UKIAH CITY ALLOCATION OF INTEREST- TO TAX & NON-TAX PROCEEDS FISCAL YEAR 2011-2012 BUDGET A) TAX PROCEEDS LESS INTEREST - GENERAL FUND $10,500,984 B) LESS; EXCLUDED APPROPRIATIONS $0 C) NET TAX PROCEEDS $10,500,984 D) TOTAL GENERAL FUND REVENUES, LESS INTEREST $12,883,209 E) NET TAX PROCEEDS, AS PERCENT OF TOTAL GENERAL FUND REVENUE 82% F) TOTAL INTEREST $70,000 G) AMOUNT OF INTEREST EARNED FROM TAXES $57,056 H) AMOUNT OF INTEREST EARNED FROM NON-PROCEEDS OF TAXES $12,944 SAAdministration\Agendas & ASRs\Sep 7 Regular Agenda\7a1 a Gann 2011-12 Worksheet- Gann 11-12 Page 5 of 5 Z w IIII n o ~ is DEPARTMENT OF c~CrFDRr > F-1 N A N C E May 2011 Dear Fiscal Officer: ATTACHMENT EDMUND G. BROWN JR. - GOVERNOR 91 5 L STREET ■ SACRAMENTO CA ■ 95814-3706 0 WWW.DOF.CA.GOV Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2011, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2011-2012. Enclosure I provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2011-2012 appropriations limit. Enclosure II provides city and unincorporated county population percentage changes, and Enclosure IIA provides county's and incorporated area's summed population percentage changes. The population percentage change data excludes federal and state institutionalized populations and military populations. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation Code, Section 2228 for further information regarding the appropriation limit. You can access the Code from the following website: "http://www.leginfo.ca.gov/calaw.htmI" check box: "Revenue and Taxation Code" and enter 2228 for the search term to learn more about the various population change factors available to special districts to calculate their appropriations limit. Article XIII B, Section 9(C), of the State Constitution exempts certain special districts from the appropriations limit calculation mandate. Consult the following website: "http://www.leginfo.ca.gov/.const/.article 136" for additional information. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this issue should be referred to their respective county for clarification, or to their legal representation, or to the law itself. No State agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. The Federal 2010 Census population counts for cities and counties have been certified to the State Controller's Office. Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2011. Please Note: The population estimates provided in this report incorporate 2010 Census numbers as benchmarks. Therefore, the population estimates for 2010 and 2011 published in this report for your jurisdiction may be noticeably different from the previous year estimates. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. Fiscal Year 2011-2012 May 2011 Enclosure I A. Price Factor: Article XI II B specifies that local jurisdictions select their cost-of-living factor to compute their appropriation limit by a vote of their governing body. The cost-of-living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the 2011-2012 appropriation limit is: Per Capita Personal Income Fiscal Year Percentage change (FY) over prior year 2011-2012 2.51 B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2011-2012 appropriation limit. 2011-2012: Per Capita Cost of Living Change = 2.51 percent Population Change = 0.77 percent Per Capita Cost of Living converted to a ratio: Population converted to a ratio: Calculation of factor for FY 2011-2012: 2.51 + 100 = 1.0251 100 0.77 + 100 = 1.0077 100 1.0251 x 1.0077 = 1.0330 2 Fiscal Year 2011-2012 Enclosure II Annual Percent Change in Population Minus Exclusions January 1, 2010 to January 1, 2011 and Total Population, January 1, 2011 Total County Percent Change Population Minus Exclusions Population City 2010-2011 1-1-10 1-1-11 1-1-2011 Mendocino Fort Bragg 0.55 7,268 7,308 7,308 Point Arena 0.22 449 450 450 Ukiah 0.25 16,069 16,109 16,109 Willits 0.18 4,889 4,898 4,898 Unincorporated 0.52 58,916 59,221 59,432 County Total 0.45 87,591 87,986 88,197 Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. 3 City <yj 'Z-1k ah ITEM NO.: 7b MEETING DATE: AGENDA SUMMARY REPORT September 7, 2011 SUBJECT: AWARD OF PROFESSIONAL SERVICES AGREEMENT TO D. B. GAYA CONSULTING LLC IN AN AMOUNT NOT TO EXCEED $23,805 FOR PAINTING & COATING INSPECTION SERVICES FOR REHABILITATION OF TERTIARY TREATMENT UNITS AT THE UKIAH WASTEWATER TREATMENT PLANT SPECIFICATION NO. 10-18 AND APPROVE BUDGET AMENDMENT Background & Discussion: The project at the Ukiah Wastewater Treatment Plant will rehabilitate the four tertiary treatment units by removing all of the filter media, making any necessary repairs to the tank interiors, sandblasting and recoating the tank interiors, and installing new filter media. This is in keeping with the manufacturer's recommended maintenance, to recoat when the tanks have been in service for 15 years. This will protect the City's investment by preventing deterioration of the steel tanks in a corrosive wastewater environment. In addition, it is very important that the correct coating materials are properly applied so that there is no contamination of effluent. Staff issued a request for proposals for coating and painting inspection services for the critical sandblasting and recoating portion of the project. This service will provide inspection of all aspects of the sandblasting and recoating process by NACE (National Association of Corrosion Engineers) certified inspectors. Three proposals were received and reviewed by staff, and the best qualified consulting firm was deemed to be D. B. Gaya Consulting LLC of Sebastopol, CA. This painting & coating inspection award follows the City Council's award of a construction contract to ERS Industrial Services, Inc. of Fremont, CA. Fiscal Impact: Not Applicable Budget Amendment Required Budgeted FY 10/11 ~ New Appropriation F-1 Fx Amount Budgeted Source of Funds (title and Account Number Additional Appropriation Requested 612 Fund Balance 612.3580.250.000 $23,805 Recommended Action(s): 1. Award professional services agreement for painting & coating inspection services in an amount not to exceed $23,805 for the Rehabilitation of Tertiary Treatment Units at the Ukiah Wastewater Treatment Plant, Specification No. 10-18. 2. Approve Budaet Amendment Alternative Council Option(s): N/A Citizens advised: None. Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Alan Hasty, Assistant Engineer Coordinated with: Jane Chambers, City Manager; Rick Seanor, Deputy Director of Public Works Attachments: None. Approved: Jan hambers, City Manager ITEM NO.: 7c MEETING DATE: AGENDA SUMMARY REPORT September 7, 2011 SUBJECT: REPORT TO COUNCIL OF THE EXPENDITURE OF $5,376.99 TO ONE SOURCE DISTRIBUTORS FOR THE PURCHASE OF PRIMARY UNDERGROUND SPLICES FOR THE MAIN FEEDER IMPROVEMENT PROJECT. (EUD) Pursuant to the requirements of Section 1522 of the Municipal Code, this report is being submitted to the City Council for the purpose of reporting the expenditure costing more than $5,000 but less than $10,000. This is to report the purchase of twenty one (21) 600 amp splices needed to connect the existing feeders to the new substation in the amount of $5,376.99. These will be charged to the inventory account and then charged out to the appropriate account as they are used, and the balance will be kept as back up stock for the Electric Utility Department. Staff obtained pricing from four (4) sources for the splices. Listed below are the results. One Source $5,376.99 HD Supply, Benicia $5,996.29 WESCO $6,084.99 HD Supply, Portland $7,871.43 One Source Distributors was awarded the order on PO #040507. Fiscal Impact: Budgeted FY 11/12 1-1 New Appropriation Not Applicable Amount Budgeted Source of Funds (title and Account Number $200,000 Infrastructure UG Maint. 800.3729.930.000 Budget Amendment Required Recommended Action(s): NO ACTION NEEDED - REPORT TO COUNCIL ONLY Alternative Council Option(s): None Needed Citizens advised: N/A Requested by: Colin Murphey, Electrical Supervisor Prepared by: Mary Williamson, Buyer Coordinated with: Mary Horger, Purchasing Supervisor Attachments: N/A Approved: Ja Chambers, City Manager ITEM NO.: MEETING DATE: , -ity aj- -Zrkjah AGENDA SUMMARY REPORT 7d September 7, 2011 SUBJECT: REPORT TO THE CITY COUNCIL FOR THE PURCHASE OF SERVICES FROM SHN CONSULTING ENGINEERS FOR GEOTECHNICAL SERVICES FOR RIVERSIDE PARK IN AN AMOUNT NOT TO EXCEED $6,000. Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the purchase of services from SHN Consulting Engineers for Geotechnical Services for Riverside Park in and amount not to exceed $6,000. The Community Services Department worked in collaboration with the Purchasing Department to prepare a request for proposals for geotechnical services. Staff received a proposal from SHN for the required services in an amount not to exceed $6,000. The work generally consists of compaction testing for the grading and trail construction. Based upon the progress at the project site staff anticipates that the expenditure will be approximately $3,500 and will not reach the total $6,000. The not to exceed amount of $6,000 includes the maximum level of testing that would be necessary at the project site; however, the work will be schedule as needed and paid accordingly. This expenditure is budgeted in the Park Development Fund for the construction of Riverside Park Phase One and is reimbursed through the Proposition 50 California River Parkways Grant program. Fiscal Impact: Not Applicable Budget Amendment Required X I Budgeted FY 11/12 1-1 New Appropriation F-1 F Amount Budgeted Source of Funds (title and Account Number Addtl. Appropriation Requested $622,197 Park Development: Riverside 140.6050.930.006 $0 Recommended Action(s): Receive report for the purchase of services from SHN Consulting Engineers for the Geotechnical Services for Riverside Park in an amount not to exceed $6,000. Alternative Council Option(s): Remand to staff with direction. Citizens advised: Requested by: Prepared by: Katie Marsolan, Community Services Administrator Coordinated with: Mary Horger, Purchasing Supervisor Attachments: Approved: - k" Jan hambers, City Manager city &J_'Z1liafi ITEM NO.: 7e MEETING DATE: AGENDA SUMMARY REPORT September 7, 2011 SUBJECT: REPORT TO THE CITY COUNCIL FOR THE PURCHASE OF SERVICES FROM SHN CONSULTING ENGINEERS FOR CONSTRUCTION STAKING SERVICES FOR RIVERSIDE PARK IN AN AMOUNT NOT TO EXCEED $9,000. Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the purchase of services from SHN Consulting Engineers for Construction Staking Services for Riverside Park in an amount not to exceed $9,000. The Community Services Department worked in collaboration with the Purchasing Department to prepare a request for proposals for construction staking services. Staff received a proposal from SHN for the required services in an amount not to exceed $9,000. The not to exceed amount of $9,000 includes the maximum level of staking that would be necessary at the project site, which is staking the control points for up to four "move-ins". However, staff anticipates that the final expenditure will be closer to $3,000 with only one or two "move-ins". If the stakes are removed by vandals or other issues arise during the project then further staking will be scheduled. This expenditure is budgeted in the Park Development Fund for the construction of Riverside Park Phase One and is reimbursed through the Proposition 50 California River Parkways Grant program. Fiscal Impact: ❑x Budgeted FY 11/12 F-1 New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and Account Number Addtl. Appropriation Requested $622,197 Park Development: Riverside 140.6050.930.006 $0 Recommended Action(s): Receive report for the purchase of services from SHN Consulting Engineers for the Geotechnical Services for Riverside Park in an amount not to exceed $6,000. Alternative Council Option(s): Remand to staff with direction. Citizens advised: Requested by: Prepared by: Katie Marsolan, Community Services Administrator Coordinated with: Mary Horger, Purchasing Supervisor Attachments: Approved: Ja Chambers, City Manager ITEM NO.. 7f MEETING DATE: AGENDA SUMMARY REPORT September 7, 2011 SUBJECT: NOTIFICATION TO CITY COUNCIL OF EMERGENCY EXPENDITURE FOR THE REPLACEMENT OF A SEWER LIFT MOTOR CONTROL STATION TO INTERCOUNTY MECHANICAL & ELECTRICAL IN THE AMOUNT OF $11,600. Background: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is reporting to City Council the emergency replacement of the lift motor control station for the sanitary sewer system lift station near Eldorado Road on Redemeyer Road. Discussion: Over the past several months, the lift station motor control panel had been failing intermittently but would restart itself. The Water/Sewer Maintenance Crew had been checking it regularly. On the weekend of July 4th it quit for a long period of time. As this location is near the Russian River, staff immediately contacted Intercounty Mechanical and Electrical to have them replace it as soon as possible to avoid Sanitary Sewer Overflows into the River. The motor control panel was order and installed. Staff has anticipated this panel would need to be replaced in this current fiscal year. Funds were budgeted to the account below. Fiscal Impact: Budgeted FY 11/12 F New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested $30,850 Sewer System Maintenance 612.3510.800.000 Recommended Action(s): Receive notification of emergency expenditure for the replacement of a sewer lift motor control station to Intercounty Mechanical & Electrical in the amount of $11,600. Alternative Council Option(s): N/A Citizens advised: N/A Requested by Tim Eriksen, Director of Public Works Prepared by: Jarod Thiele, Public Works Administration Coordinated with: Attachments: Approved: J 'Chambers, City Manager city aJ-'ZJkiafi ITEM NO.: 7g MEETING DATE: AGENDA SUMMARY REPORT September 7, 2011 SUBJECT: APPROVAL OF CONTRACT WITH WINZLER & KELLY FOR ENGINEERING SERVICES RELATED TO THE WATER & WASTE WATER ENTERPRISE IN THE AMOUNT OF $65,000 FOR TECHNICAL ASSISTANCE RELATED TO THE CITY'S NPDES PERMIT AND WATER PROJECTS. Background: In June 2011 the Deputy Director of Public Works - Water and Sewer Division was vacated. Staff does not plan to fill this position at this time. However, there are currently some key tasks that the department is doing. The City has filed an application for renewal of its National Pollutant Discharge Elimination System Permit (NPDES) for the Waste Water Treatment Plant. Since the original application was submitted, the North Coast Regional Water Quality Control Board (NCRWQCB) has requested additional technical information to support the application. One of the major requests in the permit is to allow the City to increase it's discharge rate to the Russian River. In order for the NCRWQCB to accept this increase, specific technical information and studies are required. Discussion: In order to fill this void, staff called Mary Grace Pawson with Winzler & Kelly's (W&K). Ms. Pawson has assisted the City in the past with tasks related to the water and sewer enterprises. Because of the expertise of staff, particularly Ms. Pawson, City staff is requesting the approval of a contract in an amount not to exceed $65,000 for additional technical assistance. W&K has proven in other communities that they have the resources and knowledge of the NCRWQCB and its permitting process. They have been successful in increasing discharge rates at other Treatment Facilities and are well versed on issues relating to Copper, Nitrates, Percolation Ponds and many issues related to the Waste Water Treatment process. The most important issue that needs attention for the current NPDES permit process is to conduct a water balance study to support the request for an increased discharge rate. Mary Grace Pawson will be the Senior Project Manager and will perform the scope of work, attached, at the Direction of the Director of Public Works. In addition, Ms. Pawson will provide representation at meetings with the NCRWQCB, Ukiah City Council and Ukiah Valley Sanitation District meetings on an as-needed basis. Funds for this contract will be expended from the City/District Sewer Administration Fund 612.3505.250.000 and the City Water Fund 820.3901.250.005. It is the intent of the Director of Public Works to leave the Deputy Director of Public Continued on Paae 2 Recommended Action(s): Approve contract with Winzler & Kelly for Engineering Services related to the Water & Waste Water Enterprise in the amount not to exceed $65,000 for technical assistance related to the City's NPDES Permit renewal and water projects. Alternative Council Option(s): Do not approve contract and return to staff with direction for attaining technical assistance. Citizens advised: Requested by: Tim Eriksen, Director of Public Works Prepared by: Jarod Thiele, Public Works Administration Coordinated with: Jane Chambers, City Manager Attachments: 11 Scoae of Services i pp A roved: ' Jan ambers, City Manager c, Works-Water and Sewer Division position vacant at this time. Funds from the regular salaries account will be used for this contract and will still provide a cost savings to the Sewer & Water Enterprise Funds. Fiscal Impact: ❑X Budgeted FY 11/12 ❑ New Appropriation ❑ Amount Budgeted Source of Funds (title and $79,361 Sewer Administration $70,445 Water Administration Not Applicable F-1 Budget Amendment Required Account Number Addit. Appropriation Requested 612.3505.110.000 820.3901.110.000 Attachment # Exhibit A Scope of Services General Engineering Support for the City's Sewer and Water Utilities Understanding The City of Ukiah (City) manages both water and wastewater utilities for the City and manages wastewater utilities (collection system and treatment plant), under agreement, and for the benefit of the Ukiah Valley Sanitation District. The City has filed an application for renewal of its NPDES permit and the North Coast Regional Water Quality Control Board (Regional Board) has requested additional technical information to support the application including the City's request for an increased seasonal discharge rate. The Regional Board has indicated general willingness to support the City's request as long as specific study requirements outlined in the Basin Plan are met. In addition, from time to time, the City needs to manage specific technical issues related to its agreements with the District that require engineering support and specific technical issues related to its water supply. Because of the expertise required to manage many of these technical issues, specifically those raised by the Regional Board in the permit renewals process, the City is seeking as-needed engineering assistance. General Services to be Provided Winzler & Kelly will provide engineering assistance at the request and direction of the Director of Public Works. Anticipated duties include: • Review of the City's NPDES Permit Renewal Application • Review of background documentation including the City's Mixing Zone Study and its percolation pond study, which Winzler & Kelly assumes will include the required Qual2K modeling • Coordination with City's Recycled Water Feasibility Study • Preparation of a water balance model for the City's disposal system that will allow the City to model various combinations of discharge, percolation and recycling potential under a range of hydrologic conditions • Preparation of a Plan of Disposal to support the City's NPDES Renewal activities including operational practices and repair recommendations for the percolation ponds to reduce seepage from berms • Preparation of a "reliable treatment analysis" and demonstration supporting protection of the beneficial uses of the Russian River to support the City's request for basin plan exception to allow for an increase in the seasonal discharge rate • Analysis of alternatives for using the historic sludge lagoons in light of Regional Board concerns regarding compliance with Title 27 of the California Code of Regulations • Analysis of the nitrogen balance at the plant to answer questions raised by the Regional Board regarding reasonable potential for ammonia • Review of and response to analyses prepared by the Ukiah Valley Sanitation District in order to support prudent and efficient management of shared assets • Representation at meetings with the Regional Board, the District, the City Council and District Board • Engineering review and oversight of the City's water supply program including water rights documentation • Other tasks requested by the Director of Public Works Proposed Fee Schedule We propose to complete the above tasks on a time and materials basis not to exceed $65,000. Winzler & Kelly's standard rate schedule is attached. Winzler & Kelly will provide monthly progress reports documenting activities. When budget expenditures reach $50,000, the City and Winzler & Kelly will review progress and the need for additional budget changes. Schedule Winzler & Kelly will begin work upon authorization by the City and will work at the direction of the Director of Public Works. 'City a}" Zikiafi ITEM NO.: 7h MEETING DATE: AGENDA SUMMARY REPORT September 7, 2011 SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR OAK MANOR WELL CONSTRUCTION `PROJECT, SPECIFICATION NO. 09-17 Background: The Oak Manor Well Construction project also known as well #8 was funded in the FY 2009- 2010 budget adopted by the City Council. Discussion: The City Council awarded the contract for this project on February 17, 2010 to Wipf Construction of Ukiah, CA (contractor) in the amount of $377,000. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on August 25, 2011. The final contract cost, based on actual quantities constructed and the approved change orders, is $399,743. Final payment of the retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. Fiscal Impact: Budget Amendment Required ❑ Budgeted FY 9/10 1-1 New Appropriation ❑X Not Applicable I Amount Budgeted Source of Funds (title and Account Number Addtl. Appropriation Requested Recommended Action(s): 1. Accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for South Dora Street Rehabilitation Project, Specification No. 10-01. Alternative Council Option(s): N/A Citizens advised: Mendocino Construction Services, Inc. Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Rick Seanor, Deputy Director of Public Works - Engineering & Streets Coordinated with: Jane Chambers, City Manager Attachments: 1. Notice of Completion Approve& e Chambers, City Manager ATTACHMENT Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 No fee pursuant to Government Code 27383 NOTICE IS HEREBY GIVEN: NOTICE OF COMPLETION That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400. 2. That the nature of the title to the Oak Manor Well Construction 09-17 of all said owners is that of fee simple. 3. That on the 25th day of August, 2011, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Wipf Construction., PO Box 234, Ukiah, California 95482. 5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City-owned property identified as Oak Manor Park within the City of Ukiah. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation Date State of California JoAnne Currie, City Clerk Date By: County of Mendocino C_-ity aJ-,Z1kia z ITEM NO.: 12a MEETING DATE AGENDA SUMMARY REPORT September 7, 2011 SUBJECT: DISCUSSION AND DIRECTION TO STAFF REGARDING THE ONGOING ADMINISTRATION OF THE TRANSIENT OCCUPANCE TAX PROGRAM Background: In March, the Greater Ukiah Chamber of Commerce noticed the City that they were shifting focus to member business services and were no longer interested in administering the Measure X Transient Occupancy Tax Tourism and Promotion Program. Upon receipt of notification, the City Council directed staff to address the immediate needs of the Transient Occupancy Tax (TOT) Program and to investigate the possibility of partnerships for the administration of the program. In order to address the promotional/administrative needs of the Program over the last five months, Assistant City Manager Sage Sangiacomo, Conference Center Manager Kerry Randall, and Project and Program Analyst Shannon Riley have: ■ Re-engaged the advisory committee and refocused the program by updating the mission statement: The mission of Ukiah's Transient Occupancy Tax Program is to responsibly administer a continuously-improving promotional program for the Greater Ukiah Area utilizing Measure X funds. The Program will leverage partnerships with key groups and organizations, foster community pride, and increase tourism. ■ Continued placement of strategic advertisements in various print media, including Sunset Magazine, VIA Magazine, 101 Things To Do in Mendocino County, hotel directories, and more. The response to the ads has been very positive; over 800 requests for more information about Ukiah have been received from Sunset and VIA readers since September 1St. Packets of information including a personalized cover letter with itineraries and information about upcoming events are prepared and mailed out for each request. ■ Re-branded "Uniquely Ukiah" to "Visit Ukiah", which is consistent with the broad-based tourism industry, including Visit Mendocino, Visit California, etc. (included securing the com, org, and net domains). The new name/logo is easy to understand, articulate and spell. Also, the Program is implementing recommendations from the 2008 Randall Study, including the marketing of Ukiah as "the heart of Mendocino County". ■ Participated in co-op ads with Visit Mendocino County and partnered with the Ukiah Main Street Program to update Ukiah Directional maps for the hospitality industry. Continued on Page 2 Recommended Action(s): Approve the ongoing administration of the Transient Occupancy Tax Program by City of Ukiah. Alternative Council Option(s): Provide other direction to staff. Citizens advised: Members of the TOT Advisory Committee Requested by: Ukiah City Council Prepared by: Sage Sangiacomo, Assistant City Manager and Shannon Riley, Project and Program Analyst Coordinated with: Kerry Randall, Conference Center Manager Attachments: None Approved: J Chambers, City Manager Created the TOT Task Force of seven key representatives, as specified by the original formation documents approved by the City Council, which consists of the following: o Lodging: Anil Buhla, owner of Fairfield Inn and Sunrise Inn o Wine: Tom Liden, Mendocino Winegrape and Wine Commissioner o Art: TBA o Marketing: Spencer Brewer, Musician, Producer and "Ringmaster" for Parducci Wine Cellars o Visit Mendocino County: Betsy Wildberger, Director of Marketing o Chamber of Commerce: Amanda Hair, Executive Director o Ukiah Main Street Program: Rick Hansen, Executive Director Evaluated the programs and projects sponsored by the TOT Program that had been under administration through contract with the Chamber of Commerce to determine effectiveness. The review revealed shortfalls in the TOT performance that led to loss of the "Uniquely Ukiah" domain name, which also meant the loss of the platform to show promotional videos. All parties working in the review agreed that a renewed focus on TOT efforts was necessary to create a more robust program for effective use of TOT funds. Assumed responsibility for visitor services at the Conference Center subsequent to the Chamber's departure. Staff obtained and updated promotional materials and has kept the Visitor Center open largely with the assistance of community volunteers. Organized/re-created Program files and documents. Discussion: In addition to performing the aforementioned work for the Program, Staff has met with Visit Mendocino County (VMC) on multiple occasions to discuss a potential partnership for administration and/or services. A proposal was submitted by VMC and examined at length. Through the course of discussions, VMC has expressed concern that extensive and detailed reporting for the Program may consume a disproportionately large portion of the administration funds. After considering that assertion and analyzing the proposal, it is Staff's opinion that much of the work proposed by VMC would either be duplicating work already performed by City staff or is already part of VMC's scope of work for the County (including Ukiah). The outcome from those meetings with VMC is a desire to engage with VMC in a fee-for-service arrangement for specific tasks related to marketing. VMC has tremendous resources and experience in this area and, by paying for specific services to maximize Ukiah's exposure in the most efficient way, this partnership would be beneficial to both entities. VMC staff also believes that this is the most effective relationship and has agreed to serve on the Ukiah TOT Task Force that meets monthly, ensuring ongoing collaboration. Along with the ongoing discussions with VMC, Staff has considered ways to partner with the following organizations: • The Ukiah Main Street Program: The Ukiah Main Street Program is a tightly focused organization with a very small sphere of influence-the downtown. The Historic Downtown is a valuable asset for the community, and the Main Street Program's events and resources will be important for the TOT Program to partner with. Currently, the TOT Program and the Ukiah Main Street Program are working together to update Ukiah maps. • Mendocino Winegrape and Wine Commission (MWWC) : MWWC has created outstanding promotional materials and hosted numerous successful events. They represent Mendocino County's wineries, many of which are within 45 minutes of Ukiah. Ukiah is a logical destination for lodging when visiting these wineries, and a stronger partnership with MWWC could significantly increase the number of hotel stays in Ukiah, thereby increasing the transient occupancy tax rate. ■ Destination Hopland: Destination Hopland coordinates one of the County's most successful events twice each year-the Hopland Passport. This group is also working toward the establishment of an official Business Improvement District and even more promotion for Hopland. However, Hopland has only two lodging establishments (approximately 20 rooms)-not nearly enough to satisfy their visitor's needs. Therefore, a strong partnership with Destination Hopland could also result in increased hotel stays in Ukiah. Staff is currently exploring a possible partnership for weekend hotel shuttles between Ukiah hotels and Hopland/Ukiah area wineries. Also, information about the Fall 2011 Hopland Passport is being included in the informational packets, as many of the out-of-town visitors for this event take advantage of the hotel/event/shuttle packages. Staff Recommendation Staff recommends that, at this time, the Ukiah TOT Program be maintained as a separate entity under the direction of the Ukiah City Council with the advisory functions of the TOT Task Force. Collaboration with the aforementioned organizations will be critical to the Program's success and will help to stretch the financial resources for all parties. That being said, the TOT committee, lodging representatives, and staff firmly believe that Ukiah lodging and business owners need their own voice, much like the Chambers and Tourism Bureaus do for the other regions in Mendocino County (Fort Bragg, Mendocino Coast, Destination Hopland, Anderson Valley, Willits, etc.). Many other counties/regions have carefully considered the relationship between their various tourism- related organizations and in most cases, have determined that it is important that each entity maintain its own identity. The most successful programs are those that strategically partner with their neighbors, as recommended. Ukiah's limited budget is also a factor for consideration. Any multi-faceted program requires diligent administration, and it is easy to see how an operating budget of only about $70,000 could be spent largely on that administration. By utilizing existing staff efficiencies and personnel who are already performing related work, those costs (and the duplication of services) can be kept to a minimum by the City of Ukiah. No staffing infrastructure needs to be created, no training is required, and there is assurance that the goals and operations of the Program will be held by representatives who are focused on Ukiah and its diverse attributes. Furthermore, the Ukiah City Council will provide the direct oversight for the development and implementation of the ongoing work plan, thus ensuring proper administration and utilization of resources. Staff is requesting the authorization to proceed with the promotion of Ukiah under the advisory direction of the TOT Task Force, to include the following work: ■ Optimize Internet presence by creating a comprehensive visitor-focused website and a Visit Ukiah "app" for mobile phones. Staff proposes leveraging the City of Ukiah, which is also in the process of modifying their website. By working together, both entities may receive a discounted rate from the web designers. ■ Create promotional materials for the Greater Ukiah Area including brochures, flyers and maps • Continue to place strategic ads in various print media and respond accordingly to requests for information ■ Coordinate representation at trade shows to promote Ukiah, specifically in the areas of small group and business meetings, outdoor recreation, wine-related travel and cultural tourism. ■ Maximize collaboration between Visit Mendocino County, the Ukiah Main Street Program, the Ukiah Chamber of Commerce, Mendocino Winegrape and Wine Commission and Destination Hopland. ■ Development of a work plan, performance indicators, and itemized budget for Council's consideration. In summary, City Staff has rehabilitated a stalled program through the careful analysis of its components and carried out marketing work that provided immediate results. Effective partnerships are being fostered with neighboring organizations, laying the groundwork for a dynamic network of tourism-based promotions. Because Mr. Randall and Ms. Riley currently perform work related to the promotion of Ukiah, the transition has been relatively seamless and has been met with appreciation from stakeholders and partners. Ukiah will benefit tremendously from increased tourism and the limited resources available to implement a TOT program can be made to provide a powerful voice for the Ukiah Community with the proper administration and partnerships. Fiscal Impact: Budget Amendment Required F1 Budgeted FY 11/12 F-1 New Appropriation ❑X Not Applicable I Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested $66,255 Measure X; 50% of 2% increase 100.1945.250.001 $0 9/7/2011 ...putting leads in beds 9/7/2011 Measure X • Measure X was passed in 2007 in order to create a mechanism for funding the promotion of the Greater Ukiah Area. • Funds for the TOT Program come from the bed tax at hotels within the city limits. • Until March of 2011, the Chamber of Commerce was the administrative agency for the TOT Program. At this time, the Chamber determined that they would focus on member services and no longer administer the Program. 2 9/7/2011 Interim Administration • In March of 2011, Council directed staff to administer the TOT Program in the interim by addressing the Program's immediate needs, analyzing its capacity, and exploring options for future partnerships in administration. 3 9/7/2011 Interim Administration In the last five months, City Staff and the TOT Advisory Committee have: • Re-engaged the advisory committee • Continued placement of strategic advertisements • Re-branded "Uniquely Ukiah" to "Visit Ukiah" • Participated in co-op projects with Visit Mendocino County and partnered with the Ukiah Main Street Program 4 9/7/2011 Interim Administration • Created a Visit Ukiah Task Force, as specified in the Measure X Resolution • Evaluated TOT projects and programs • Managed Visitor Center • Organized/re-created Program files and documents 5 9/7/2011 TOT Advisory Committee • Provided direction regarding advertising and projects • Created itineraries to be used for promotion • Drafted a survey to be administered at hotels • Drafted "tear sheets", directional maps used in visitor-oriented businesses • Created TOT mission statement 6 9/7/2011 Mission: The mission of Ukiah's Transient Occupancy Tax (TOT) Program is to responsibly administer a continuously-improving promotional program for the Greater Ukiah Area utilizing Measure X funds. The Program will leverage partnerships with key groups and organizations, foster community pride, and increase tourism. 7 9/7/2011 Print Ads • Hotel directories throughout Mendocino County, with placement in the Sacramento and Bay Areas as well • 101 Things To Do in Mendocino County (2011-2012) • Fall VIA Magazine, a co-op project with Visit Mendocino County • RV Journal • Sunset Magazine, August-November 2011 8 9/7/2011 Sunset Magazine i-ne coast: Insider's guide to the best Si±i turd shaclas Cozy beach cottages Sur[ spots 9/7/2011 Response to Sunset and VIA Ads As of September 1St, over 1,200 requests for more information about Ukiah have been received. Each person is mailed: • A personalized cover letter with sample itineraries and information about upcoming events • A Uniquely Ukiah tri-fold brochure • A Grace Hudson Museum rack card • A Historic Downtown Walking Tour tri-fold brochure • A Mendocino County winery/ distillery map and brochure from the Mendocino Winegrape and Wine Commission • An Historic Downtown Guide from the Ukiah Main Street Program 10 9/7/2011 11 August 2011 Sunset Magazine, park-themed 9/7/2011 UKIAH _e ia8ukiah.com 707A67.5766 " yi ~f 1 i IB,~~ ~ - t_Ir 1j7. Thee are daces lhal B~,,, Stir Lodge TWKr m.a6mkVYlmn~ m ~ 12 September 2011 Sunset Magazine 9/7/2011 October 2011 Sunset Magazine (not yet published) -[Ted r:« 114A -.vmdI3TnC i' Ch'addec.en":4, C7MI-niF;d, .111d MLLA Cann e ! ',7'07-46,7. 7766 13 9/7/2011 November 2011 Sunset Magazine (not yet published) 14 9/7/2011 Re-branded "Uniquely Ukiah" to "Visit Ukiah" 15 9/7/2011 Branding Ukiah • "Visit Ukiah" is consistent with the broad-based tourism industry including Visit Mendocino County, Visit California, and many more. • City staff has secured the domain names www.visitukiah.com,.org. and.net • In 2008, the Randall Study recommended that Ukiah capitalize on its place as "the heart of Mendocino County". Reader response to that tagline has been very positive. 16 9/7/2011 Branding Ukiah, cont. • Using information obtained from the Randall Study, Sunset Magazine, and reader response cards, Visit Ukiah is now able to effectively target potential visitors. • Construction of the visitukiah.com website will strengthen the "brand" and give the audience a mobile-friendly, up-to-date platform for learning about Ukiah area attractions and events. • Effective partnerships with Visit Mendocino, the Ukiah Main Street Program, the Ukiah Chamber, the Winegrowers and Wine Grape Commission, and Destination Hopland will maximize the exposure for inland Mendocino County and cement Ukiah as the central location for all the County has to offer. 17 9/7/2011 New "tear-sheets" for hospitality industry Front: Ukiah Area Back: Downtown Ukiah 3❑j) I~znu~( HISTORIC g U J I UKIAH Neicome to Ukiah ~ ❑ 1000 R - ~ r 18 9/7/2011 Visit Ukiah Task Force • Lodging: Anil Buhla, owner of Fairfield Inn and Sunrise Inn • Wine: Tom Liden, Mendocino Winegrape and Wine Commissioner • Art/Culture: TBA • Marketing: Spencer Brewer, Musician, Producer, and "Ringmaster" for Parducci Wine Cellars • Visit Mendocino County: Betsy Wildberger, Director of Marketing • Chamber of Commerce: Amanda Hair, Exec. Director • Ukiah Main Street Program: Rick Hansen, Exec. Director 19 9/7/2011 Evaluated Prior TOT Projects and Programs • Analysis of prior projects and programs revealed shortfalls in performance, including the loss of the "Uniquely Ukiah" domain name and website. • City Staff has organized and re-created Program files and documents. 20 9/7/2011 Visitor Center s„w~ • Utilized volunteers to staff visitor desk • Updated/ obtained promotional materials • Performing outreach to tourist-oriented businesses • Working with tour bus that stops in Ukiah two times each month 21 9/7/2011 Partnering for the Promotion of the Greater Ukiah Area Visit Ukiah has the potential to bridge many of the tourist-oriented organizations in the area by partnering for services, marketing, and events: • Visit Mendocino County • Ukiah Main Street Program • Mendocino Winegrape and Wine Commission • Destination Hopland • Ukiah Chamber of Commerce 22 9/7/2011 Visit Mendocino County • Extensive marketing experience and resources • Shared goals (including increased recreational tourism and business/small group tourism) • Concerns regarding reporting requirements and administration budget 23 9/7/2011 Visit Mendocino County Outcome of ongoing discussions between City of Ukiah and VMC; • Most beneficial partnership: fee-for-service arrangement for specific tasks related to marketing • VMC will participate in Visit Ukiah Task Force on a monthly basis, ensuring ongoing communication and collaboration 24 9/7/2011 Ukiah Main Street Program • Visit Ukiah is currently distributing Main Street's promotional materials at the Visitor Center and to Sunset and VIA Magazine readers. • Main Street's sphere of influence is relatively small; in order to draw visitors from greater distances, promotional efforts must capitalize on the Greater Ukiah Area. 25 9/7/2011 Mendocino Winegrape and Wine Commission Visit Ukiah is currently distributing MWWC's promotional materials at the Visitor Center and to Sunset and VIA Magazine readers. • Wine-related tourism is an important asset for the Ukiah area, with much room for expansion. With the expertise and experience of MWWC, a close working relationship could build on that potential visitor base. • A MWWC Commissioner will serve on the Visit Ukiah Task Force. 26 9/7/2011 Destination Hopland t!N+4 • Destination Hopland coordinates the Hopland Passport twice each year, attracting visitors from all over California. • Hopland's hotel inventory consists of only about 20 rooms. • Preliminary discussions have taken place regarding a partnership for a shuttle program that would transport visitors from Ukiah hotels to Hopland wineries. • Visit Ukiah is distributing Hopland Passport promotional materials to Sunset and VIA Magazine readers. 27 9/7/2011 Moving Visit Ukiah Ahead City Staff and the TOT Advisory Committee recommend that the City of Ukiah continue to administer the Visit Ukiah Program. Important factors include: • A separate voice for Ukiah • A desire to eliminate the duplication of services • The utilization of staff efficiencies • The limited budget for the Program • The proven partnerships between the City of Ukiah and the other related organizations • The need for detailed oversight during the process of restarting the Program 28 9/7/2011 Next Steps for Visit Ukiah • Develop a detailed budget and work plan with performance indicators • Optimize Internet presence by creating a comprehensive visitor-focused website and a Visit Ukiah "app" for mobile phones. • Create promotional materials for the Greater Ukiah Area including brochures, flyers and maps. 29 9/7/2011 Next Steps for Visit Ukiah • Continue to place strategic ads in various print media and respond accordingly to requests for information • Coordinate representation at trade shows to promote Ukiah • Maximize collaboration between Visit Mendocino County, the Ukiah Main Street Program, the Ukiah Chamber of Commerce, Mendocino Winegrape and Wine Commission and Destination Hopland 30 9/7/2011 31 the heart of Mendocino County ITEM NO.: MEETING DATE: AGENDA SUMMARY REPORT 13a September 7, 2011 SUBJECT: DISCUSSION AND DIRECTION REGARDING THE PROCESS OF COMPLIANCE OF THE SEWER LATERAL ORDINANCE TESTING AND INSPECTION REQUIREMENTS BASED ON THE RELINING OF THE SEWER MAIN BACKGROUND: Submitted for the City Council's discussion and direction is staff's recommendation on the proposed process to be followed for adhering to the Sewer Lateral Inspection, Testing, and Repair Program (Program) as a result of the sewer relining projects. The Program was adopted by ordinance in February 2008 as an alternative to the previously adopted "point of sale program". The Program was put in place to address the issue of groundwater entering the City's Sanitary Sewer System (System). Groundwater infiltration is an issue because it increases the volume of influent treated at the City's waste water treatment plant. The more influent that is treated the greater the treatment expense. The Program was adopted by ordinance and was also approved by Northern California River Watch as is required in the Consent Decree and Order. Any changes to the ordinance by the City must be consistent with the Consent Decree. DISCUSSION: The Program has various triggers which require a homeowner's obligation to test, and possibly repair, the sewer lateral serving the property. Most of the triggers for the program are as a result of the property owner's initiative. Home remodels and Use permit changes are some of the more common Fiscal Impact: Budgeted FY 08/09 ❑ New Appropriation ❑X Not Applicable ❑ Budget Amendment Required Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested Continued on Page 2 Recommended Action(s): Direct Staff to further explore the option of replacing sewer laterals in the right of way with City crews. Alternative Council Option(s): Provide alternative direction to staff Citizens advised: n/a Requested by: Tim Eriksen, Director of Public Works/City Engineer Prepared by: Tim Eriksen, Director of Public Works/City Engineer Coordinated with: Jane Chambers, City Manager Attachments: none Approved:r J n Chambers, City Manager Meeting: September 7, 2011 Page 2 triggers. These kinds of items can be budgeted for by the property owner and they can include the costs in their proposed project. However, a trigger also occurs when the City or the Ukiah Valley Sanitation District performs a major sewer main relining project. The City and the Ukiah Valley Sanitation District (UVSD) have each had relining work performed on portions of their respective systems in the last three years. These projects have been completed as part of the effort to reduce ground water infiltration with the ultimate goal to save the rate payers money as a result of less treatment. When the Program is triggered, the property owner who owns the lateral is required to have the lateral tested within a year of the triggering event. If the lateral inspection proves that the lateral is sound, the property owner is issued a certificate that is recorded with the Mendocino County Recorders Office. If the inspection indicates that the lateral is not sound, then the property owner has two years to replace the lateral and have it re-inspected. The replacement of a lateral can be a costly project for the properly owner. It is not uncommon for these costs to be between $5,000 and $10,000. The property owner's lateral extends from the house or structure, to a place in the street where the sewer main is located. The majority of the expense typically comes from the excavation in the right of way on the hardscape, the street and sidewalk. The replacement of the lateral on the private property is typically much less expensive. This is because of the relative ease of excavation in a front yard area and the minimal cost to replace the landscaping etc. City staff is proposing a means by which the Program trigger related to City and UVSD relining activity may be managed to reduce costs to property owners in neighborhoods where relining takes place. The City may propose a change to the current Program, subject to the review and consent of River Watch, which would be to show that within the first seven years of the proposed program, inspection of 20% of the sewer system would take place. Inspections are relatively inexpensive, approximately $300 to $500. However, a failed inspection leads to a required replacement of the lateral within two years of the inspection. In order to achieve the goal of having 20% of the laterals inspected in seven years, property owners need to be incentivized to inspect their laterals. The City does have a grant program that is supposed to incentivize lateral inspection. The grant program assists up to $2,000 for replacement work. However, if a property owner is facing an expense of $10,000, the $2,000 grant may not be enough motivation. The City could reduce the cost factor to property owners if city forces were used to replace the portion of the lateral in the public right of way. This would limit the owner's cost to the cost of repairs on private property, where access and costs are cheaper than dealing with sidewalk and roadways. By reducing the potential costs, the owner may be motivated to have the lateral tested. Staff has discussed this proposal with the Mr. Kennedy, District Manager at the Ukiah Valley Sanitation District. He is cautiously supportive of this proposal and is willing to further explore the merits and issues. Staff has also discussed this proposal with some local plumbers. Although they could potentially lose the sewer lateral work in the public right of way, they could gain from the increased work of lateral replacement on private property, if more owners were willing and able to undertake the replacement costs. If the City Council is interested in this option, staff can be directed to undertake exploration of key issues. These include: the magnitude of the new expense to the 612 system, the legal exposure of sanitary sewer overflows in the laterals, the coordination effort with the Ukiah Valley Sanitation District, the reaction and impacts to the contractor community, as well as the possible support from River Watch. ITEM NO.: MEETING DATE: city of Z-1kiafi AGENDA SUMMARY REPORT 13c September 7, 2011 SUBJECT: ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING FOR EMPLOYEE BARGAINING UNIT - POLICE UNIT & FIRE MANAGEMENT UNIT Background: The City Manager and representatives of the Ukiah Police Officer's Association (Police Unit) have met regularly over the past several months to discuss negotiation items for a new contract. The City Manager has also met with the Fire Division Chiefs, who are represented by the Fire Management Unit for purposes of discussing a new contract. The proposed Memoranda of Understanding for both bargaining groups has been submitted for Council's review under separate cover for Closed Session, if necessary, and both have previously been discussed in Closed Session with the City Manager and Human Resources Director. Staff recommends approval of the Police Unit and Fire Management Unit's Memoranda of Understanding (MOU) and adoption of the Resolution approving the MOD's for the term of July 1, 2011 through June 30, 2012. Fiscal Budgeted FY ❑ New Appropriation 1XI Not Applicable ❑ Budget Amendment Required Impact: 10/11 Recommended Action(s): Adopt resolution approving FY 2011-12 Memoranda of Understanding for the Police Unit & Fire Management Unit. Alternative Council Option(s): 1.Do not adopt resolution 2. Refer to Staff for amendment Requested by: Ukiah Police Officer's Association & Fire Management Unit Prepared by: Melody Harris, Human Resources Director Coordinated with: Jane Chambers, City Manager Attachments: Resolution for Adoption of Police Unit & Fire Management Unit 2011-12 Memoranda of Understanding Approved: 2tv-1- J~B Chambers, City Manager RESOLUTION NO. 2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND THE POLICE & FIRE MANAGEMENT UNITS WHEREAS, the City Manager has met and conferred in good faith with representatives of the Police Unit and Fire Management Unit; and WHEREAS, Memoranda of Understanding for the term of July 1, 2011 - June 30, 2012 have been arrived at with the respective Units; and WHEREAS, said Memoranda of Understanding have been presented to the City Council for its consideration. NOW, THEREFORE, BE IT RESOLVED that the Police Unit and Fire Management Unit Memoranda of Understanding are hereby adopted and the City Manager is authorized to enter into this Agreement. PASSED AND ADOPTED this call vote: day of September 2011, by the following roll AYES: NOES: ABSENT: ABSTAIN: ATTEST: JoAnne Currie, City Clerk IrnouVesmou Mari Rodin, Mayor Resolution No. 2006 - Page 1 of 1