HomeMy WebLinkAbout2011-10-05 PacketCITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 5, 2011
6:00 p.m.
ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation: Grace Hudson Museum 25th Anniversary
b. Presentation By Allyne Brown, Philanthropy Director, Ukiah Valley Medical Center:
"Growing UVMC"
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Meeting of 9/21/11
b. Special Joint Council/UVSD Meeting of 4/14/11
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Report Regarding The Purchase Of Professional Consulting Services With HF&H
Consultants, LLC To Prepare Necessary Fiscal Information Related To Pending
Discussions With Ukiah Valley Sanitation District Regarding Detachment Of Overlapping
Service And Customer Areas In An Amount Not To Exceed $13,000 For Fiscal Years
2010/2011 And 2011/12
b. Approve The Purchase Of A Moveable Column Lift System To Snap-On Industrial.
C. Authorize The Purchase Of The Microsoft Hyper-V Cloud Fast Track Solution To Dell
Marketing, L.P.
d. Award Purchase Of 4-Pad Mount Transformers In The Amount Of $22,386.04 (EUD)
e. Approval Of Revised Resolution Per Agenda Summary Report 12c On September 21, 2011
Regarding Application For Transportation Enhancement Funding For Downtown
Streetscape Phase 1 Project
f. Award Of Professional Services Agreement To Winzler & Kelly In An Amount Not To
Exceed $10,000 For Traffic Modeling Analysis In And Around The Redwood Business Park
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
Verbal update on Status of Several City Projects and Discussions
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
13. NEW BUSINESS
a. Appointment To The Parks, Recreation, And Golf Commission And Adoption Of Resolution
Making The Appointment
b. Approval of Plans & Specs for Manhole Rehabilitation & Sewer Pipe Relining 2011 And
Direct Staff to Advertise For Bids
C. Consideration And Possible Approval Of Letter To Board Of Ukiah Valley Sanitation District
Addressing Ad Hoc Committee Proposed Changes To Participation Agreement Between
City And District
d. Approval Of Contract With HF&H Consultants In The Amount Not To Exceed $15,000 For
Water Connection Fee Study.
e. Approve Plans And Specifications To Rebuild The Overhead Section Of East Clay And
South Main, Specification No. 11-12 And Direct Staff To Advertise For Bids. (EUD)
14. CLOSED SESSION - Closed Session may be held at any time during the meeting
a. Conference with Labor Negotiator 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Electric Unit
b. Conference with Legal Counsel -Existing Litigation
(Subdivision (a) of Gov't Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
C. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager/Executive Director
Negotiating Parties: City of Ukiah/Ukiah Redevelopment Agency and Northwest Atlantic
(Costco)
Under Negotiation: Price & Terms
d. Conference with Legal Counsel - Anticipated Litigation
Initiation of litigation pursuant to Cal Gov't Code Section (§54956.9(c) - One case
e. Conference with Real Property Negotiators (§54956.8)
Property: APN 156-240-02, 03, 06, 07, and 08
Negotiator: Jane. Chambers, City Manager
Negotiating Parties: City of Ukiah and David Hull and Rick Piffero
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA
95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of
perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the
main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72
hours prior to the meeting set forth on this agenda.
Dated this 29th day of September, 2011.
JoAnne Currie, City Clerk
3a
PROCYAA3UTION.
25th Anniversary, Grace Hudson Museum
WHEREAS, the Grace Hudson Museum & Sun House is celebrating its 251h anniversary and it
is appropriate at this time to commend the Museum on the positive impact that it has had in the
local Mendocino County community, particularly its provision of free educational programs
and class tours to many thousands of local students;
WHEREAS, the Grace Hudson Museum & Sun House is the headquarters of the National
Collaborative of Women's History Sites and tells the story of admired artist Grace Carpenter
Hudson (1865-1937), a Mendocino County native who was famous for her more than 600 oil
portraits of local Pomo Indian peoples, of Grace Hudson's mother, Helen McCowen Carpenter
(1838-1917) educator and still-published author; of Grace Hudson's grandmother Clarina
Howard Carpenter Nichols (1810-1885), important woman's suffragette who is buried in the
Potter Valley cemetery; and of numerous Pomo women textile artists whose baskets are
admired worldwide; and
WHEREAS, the Grace Hudson Museum & Sun House is a founding member of the National
Trust for Historic Preservation's Artists Homes & Studios program, and the Sun House is
California Historical Landmark No. 926 and is listed on the National Register of Historic Places;
and
WHEREAS, the Grace Hudson Museum & Sun House has collections which number close to
30,000 items, including Pomo Indian baskets and artifacts; historic photographs, ethnographic
manuscripts; and wonderful paintings; these collections have formed the basis for the creation
and display of some 100 art, anthropology and history exhibitions at the Museum attracting
visitors from across the nation and around the world; and
WHEREAS, the number of visitors to the Grace Hudson Museum & Sun House numbers in the
hundreds of thousands over the years, and exhibits taken from Museum collections have been
displayed throughout the nation, and
WHEREAS, the Grace Hudson Museum & Sun House has recently been the recipient of a
$3 million Nature Education Facilities grant award through the California Parks and Recreation
Department which will enable it to expand, developing an outdoor educational component to
be known as the Grace Hudson Cultural Center
WHEREAS, the Grace Hudson Museum & Sun House was created through, and continues to be
supported by, the efforts and volunteer service of numerous Mendocino County residents; and
AND WHEREAS, the City of Ukiah understands the Grace Hudson Museum & Sun House to
be the jewel in the crown of our Valley and takes pride in its assistance over the last 25 years in
the creation and expansion of this remarkable source of learning and light; and
NOW, THEREFORE, I, Benj Thomas, on behalf of my fellow City Councilmembers, Mary Anne
Landis, Douglas F. Crane, Phil Baldwin, and Mayor Mari Rodin take great pleasure in drawing
the special attention of the public to the Grace Hudson Museum & Sun House and to point out
the role that it has played and continues to play in preserving a precious slice of the unique and
extraordinary history of this County and to encourage its residents to pay a visit to the
Museum.
Signed and sealed, this 5th day of October, in the year Two Thousand and Eleven.
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Item 5a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
9/21/2011
ROLL CALL
Ukiah City Council met at a Regular Meeting on September 21, 2011, the notice for which
being legally noticed on September 15, 2011. Mayor Rodin called the meeting to order at
6:03 pm. Roll was taken with the following Councilmembers present: Thomas, Baldwin,
and Mayor Rodin. Councilmembers absent: Landis and Crane. Staff Present: City
Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, City
Clerk Currie, Deputy Director of Public Works Seanor, Director of Planning and
Community Development Stump, Director of Public Works and City Engineer Eriksen,
and Project/Grant Administrator Mills.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation for Russian River Watershed Association Creek Week -
September 17-24, 2011.
Councilmember Baldwin read and presented the proclamation. Deputy Director of
Public Works Seanor accepted the proclamation, thanked the City Council for
supporting Creek Week, and expressed the importance of taking care of the
community's creeks.
b. Presentation Regarding The Ron Ledford Memorial Golf Tournament &
Dinner Event Fundraiser Benefitting Anton Stadium Reconstruction.
Project & Grant Administrator Mills introduced Dede Ledford and provided a review
of the fundraising event. Dede Ledford addressed City Council and presented a
check in the amount of $119,000 benefitting Anton Stadium Reconstruction.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Meeting of September 7, 2011
M/S Baldwin/Thomas to approve minutes of Regular Council Meeting of September 7,
2011 as submitted. Motion carried by all AYE voice vote.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
Page 1 of 4 9/21/2011
a. Report Of Disbursements For The Month Of August 2011
b. Report To The City Council For The Purchase Of Services From R. Emmett Jones,
CPA For Management Advisory Services In An Amount Of $10,000 For Fiscal
Years 2009/2010 And 2010/2011 And Authorize An Extension Of The Services In
An Amount Not To Exceed $5,000 For Fiscal Year 2011/2012
C. Approval Of The Meter Maintenance Program Agreement And Metering
Equipment Transfer Letter Of Agreement And Bill Of Sale For Two Electric Meters
Located At The Hydroelectric Plant And At The Babcock Metering Station (EUD)
d. Authorize The City Manager To Negotiate And Execute A Lease Agreement For
3495 Taylor Drive With Mendocino Organics.
e. Adoption Of Resolution Approving An Application For Proposition 84 River
Parkways Competitive Grant Program For Development Of Riverside Park.
f. Report To City Council Regarding The Purchase Of HVAC Equipment From
Intercounty Mechanical And Electrical, Inc. For The Civic Center Computer Server
Room.
g. Report To City Council Regarding The Amended Purchase Order For Professional
Services With The North Bay Professional Officials Association For Adult
Basketball Referees
h. Notification Of The Expenditure Of $8,699.60 To Electrical Equipment Company
For The Upgrade And Repair Of The 200HP Vertical Turbine Motor At Well #7 On
Gobbi Street
i. Award Of Contract For The Main & Perkins Streets Electric Substructure Project,
Specification #E31324. (EUD)
j. Authorize The City Manager To Renew The Existing Contract To Efficiency
Services Group LLC For One Year, With The Additional Ability To Approve Two
Additional One (1) Year Contract Extensions Beyond That (EUD)
M/S Thomas/Baldwin to Approve Item a-j. Motion carried by the following roll call votes:
AYES: Thomas, Baldwin, and Mayor Rodin. NOES: None. ABSENT: Landis, Crane.
ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
9. COUNCIL REPORTS
Councilmember Baldwin reported that the tax sharing committee met yesterday and a
majority of the group is feeling positive regarding the progress.
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Adopt Resolution Approving A Mitigated Negative Declaration For The
Railroad Depot Site Acquisition/Sale And Soil Remediation Project.
Director of Planning and Community Development Stump presented the item.
Recommended Action(s): Adopt the Resolution approving a Mitigated Negative
Declaration for the project.
Public Hearing Opened 6:26 pm
Public Hearing Closed 6:27 pm
Page 2 of 4 9/21/2011
MIS Baldwin/Thomas to approve Adopt Resolution Approving A Mitigated Negative
Declaration For The Railroad Depot Site Acquisition/Sale And Soil Remediation
Project. Motion carried by the following roll call votes: AYES: Thomas, Baldwin, and
Mayor Rodin. NOES: None. ABSENT: Landis, Crane. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Award Of Contract For Waugh Lane Bridge, Specification No. 11-08.
Director of Public Works/City Engineer Eriksen and Deputy Director of Public Works
Seanor presented the item. Recommended Action(s): Waive the irregularity and
award the construction contract for $44,777 (with designation of funding in the
amount of $4,477.70 for authorized change orders) for the Waugh Lane Bridge,
Specification No. 11-08 to Siri Grading & Paving, Inc. of Santa Rosa, CA.
MIS Thomas/Baldwin to approve Recommended Actions. Motion carried by the
following roll call votes: AYES: Thomas, Baldwin, and Mayor Rodin. NOES: None.
ABSENT: Landis, Crane. ABSTAIN: None.
b. Authorize The City Manager To Approve Payment To Valley Utility Services
In Excess Of Contract Bid Award For The Gobbi Street Electric Substructure
Project. (EUD)
Electric Distribution Engineer Bauer presented the item. Recommended Action(s):
Authorize the City Manager to approve payment to Valley Utility Services in excess
of contract bid award for the Gobbi Street Electric Substructure Project, Spec. No.
11-06.
MIS Baldwin/Thomas to approve Recommended Actions. Motion carried by the
following roll call votes: AYES: Thomas, Baldwin, and Mayor Rodin. NOES: None.
ABSENT: Landis, Crane. ABSTAIN: None.
c. Discussion And Direction Regarding Application For Transportation
Enhancement Funding For Downtown Streetscape Phase 1 Project And
Approval Of Corresponding Resolution.
Director of Public Works/City Engineer Eriksen and Deputy Director of Public Works
Seanor presented the item. Recommended Action(s): Provide direction to staff and
adopt the Resolution.
Public Comment opened 6:45 pm
Public speaking to the item: Bret Cooperrider in support and Robert Werra in
opposition.
Public Comment closed 6:57 pm
MIS Thomas/Baldwin to Approve the Corresponding Resolution. Motion carried by
the following roll call votes: AYES: Thomas, Baldwin, and Mayor Rodin. NOES:
None. ABSENT: Landis, Crane. ABSTAIN: None.
Page 3 of 4 9/21/2011
Mayor Rodin suggested speaking with Dan Gjerde to get assistance with the grant
because of his success with grants in Fort Bragg.
d. Authorize The City Manager To Amend The Existing Contract With
Borismetrics For An Additional One Year Term In The Amount Of $34,000 To
Continue Rate, Renewable Energy Credit And Carbon Support Analysis For
The Electric Utility. (EUD)
Electric Distribution Engineer Bauer presented the item. Recommended Action(s):
Authorize the City Manager to execute a contract amendment with Borismetrics in
the amount of $34,000 to assist in rate development and repair the electric utility to
transfer/sell the City's renewable energy credits and authorize a budget amendment
for the same.
M/S Thomas/Baldwin to approve Recommended Actions. Motion carried by the
following roll call votes: AYES: Thomas, Baldwin, and Mayor Rodin. NOES: None.
ABSENT: Landis, Crane. ABSTAIN: None.
13. NEW BUSINESS
Adjourned to closed session and convene as the Ukiah Redevelopment Agency at 7:08
pm.
14. CLOSED SESSION - Closed Session may be held at anv time durinq the meetin
a. Conference with Labor Negotiator 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Electric Unit
b. Conference with Legal Counsel -Existing Litigation
(Subdivision (a) of Gov't Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution
under Participation Agreement)
C. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57; 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, Executive Director
Negotiating Parties: Ukiah Redevelopment Agency and Northwest Atlantic
(Costco)
Under Negotiation: Price & Terms
Reconvened in Open Session at 9 pm with no reportable action.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9 pm.
JoAnne M. Currie, City Clerk
Page 4 of 4 9/2112011
Item 5b
CITY OF UKIAH
CITY COUNCIL MINUTES
UKIAH VALLEY SANITATION DISTRICT
Special Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
April 14, 2011
1. Roll Call
Ukiah City Council met at a Special Joint Meeting of the Ukiah City Council and the Ukiah Valley
Sanitation District on April 14, 2011, the notice for which having been legally noticed on April 8,
2011. Mayor Rodin called the meeting to order at 6:04 pm. Roll was taken with the following
Councilmembers present: Landis, Thomas, Baldwin, Crane (arriving at 6:07 pm), and Mayor
Rodin. Councilmembers absent: None. City Staff present: City Manager Chambers, Director of
Finance Elton, Director of Public Works/City Engineer Eriksen, City Attorney Rapport, and City
Clerk Currie. Sanitation District Board present: Chair Ronco, McNerlin, Marshall, Pallesen.
Sanitation District Board absent: Porter. UVSD Staff present: UVSD District Manager/Clerk
Kennedy, County Council Walker, and Board Secretary Clark.
2.
Status Report of Ad/Hoc Governance Committee Work
Councilmember Landis:
The Ad/Hoc Governance Committee has been meeting regularly and working through the
participation agreement having looked at a number of issues brought forward from the
UVSD to identify whether or not these issues were appropriate topics for possible
modification and inclusion into the participation agreement.
A tour of the collection system has been scheduled in April to better understand how
services are provided.
3.
Councilmember Baldwin:
• The issue of the detachment-request was broached whereby a written proposal is
requested from the city.
Director Pallesen addressed the written proposal and added the District is not requesting a
comprehensive plan/study but rather specific input/information so as to adequately guide the
discussion since the matter of 'detachment' is very complex.
Invitation to UVSD Board and Staff Members to Tour Sewer System Facilities and a
Showing of Infiltration and Inflow Video Demonstration
City Manager Chambers:
• Confirmed the tour of the sewer system facilities has been arranged for April 28 at 3:30
p.m., same day as the Ad Hoc Committee meeting. Anyone wishing to participate in the
tour is welcome.
Director of Public Works/City Engineer Eriksen:
Presented the item.
Showed a video of a 6-inch sewer line before and after it was relined by demonstrating
`infiltration and inflow' of an unlined pipe during rainfall and no rainfall whereby the
common question is `why not look at the sewer lines and determine which lines have
infiltration and those that do not.
Page 1 of 3 4/14/2011
• Only about 4% of the sewer system facilities are lined.
There was discussion about leaking sewer lines in connection with their original composition and
structuring to address infiltration and how much inflow would be expected in general and what an
affected pipe can process/handle.
Staff:
Infiltration can vary depending upon the condition of the pipe line and/or other existing
sources/conditions that affect the function of the pipe wherein the flow is not always
attributed to just rainfall. What typically occurs is only a small portion of the pipe is
affected by leaks and subsequent infiltration.
A relined pipe provides better regular flow.
There was also discussion given the typical low rate of infiltration in most cases and whether or
not the procedure of lining the sewer lines is cost effective.
There was further discussion about inflow capacity per gallon at the Water Sewer Treatment
Plant for various times of year and the plant's ability to process/document this inflow on a daily
basis, particularly when there are storm conditions when inflow is higher and whether or not the
improvements being made to sewer lines allowing for increased inflow is evident and attributed to
the repairs.
Staff:
The WWTP operator does see a difference this year in the amount of inflow at the Plant.
He attributes this to the improvements. Statistically speaking though, no two years are
alike in terms of calculating inflow.
Again, the issue is not necessarily to focus on infiltration as the primary problem, but
rather to consider the other variables that can play a role with regard to inflow, such as a
connection that should not be a connection but has been in place for a long time or some
other variable such as roof drainage.
Clarified, while infiltration plays a role with regard to inflow. Inflow is not always attributed
to rainfall and/or high water conditions, it may be somewhat problematic how to
effectively calculate and/or measure inflow when there are other variables to consider.
UVSD Board:
• There is some sense the situation is improving due to repairs to the pipe lines.
4. Discussion of the Uses of the Low Strength Commercial Rate for Multi-Residential
Complexes with Over 4 Residential Units and A Single Master Water Meter and Possible
Direction to Staff
Chair Ronco noted discussion of this agenda item was requested from a mobile home park
owner located in the UVSD jurisdiction.
District Manager Kennedy presented the item.
Public Comment Opened: 6:53 pm
Public Speaking to the item: Jimmy Rickel, advocated for the tenants of the Mobile Country Club,
they are concerned with fairness with how they are billed and how much the bills are; Linda
Tannous, owner of Mobile Country Club, expressed concern over the amount of the sewer fees,
and JR Rose commented on rate payers' ability to pay fees.
Public Comment Closed: 7:07 pm
Page 2 of 3 4/14/2011
Finance Director Elton proposed looking at the multi-residential customers to compare what the
bills would be if charged at the commercial rate vs. residential rate. City staff will perform the
comparison.
The District will study the City's ordinances.
5. Discussion of Implementation Process for 3 Month Average Basis Adopted By UVSD -
Verbal Report By City Manager
Finance Director Elton presented the item. Director Elton reported city staff is currently working on
providing the raw data through March, which is now closed-out, to District Manager Kennedy.
Demonstrations will be given by the potential financial software vendor at a workshop May 4 and
at the May 4 Council meeting.
6. Discussion of UVSD Plan for FY 201112012 Rate Structure
City Manager Chambers presented the item which is to inquire what UVSD's plans are for a 2012
to 2015 rate schedule. Recommended Action(s): Allow for discussion of the questions raised in the
City Manager's letter of January 20, 2011, and for discussion of City concerns regarding proposed
connection fees under consideration by the District.
District Manager Kennedy reported the District's Finance Committee will submit a recommended
rate structure to the Board on April 21, 2011. The tentative rate hearing date is June 16, 2011.
7. Discussion of Citv Manaaer Letter of Januarv 20, 2011. Reaardina Comments On UVSD
Rate Study and Connection Fees
City Attorney Rapport presented the item. Recommended Action(s): Allow for discussion of the
questions raised in the City Manager's letter of January 20, 2011, and for discussion of City
concern regarding proposed connection fees under consideration by the District.
Councilmember Thomas left the dais 8:26 pm and returned 8:29 pm
Public Comment Opened 8:27 pm
John McCowen
Public Comment Closed 8:32 pm
The District is willing to postpone Ordinance 35, review the formula, and the 32% to 20% question
which would affect the City's five year rates. The ordinance will be heard April 21, 2011.
8. Report on Ukiah Valley Sanitation District General Liability & Property Insurance Policies
Recommended Action(s): UVSD Board and City Council receive report regarding UVSD liability
and property insurance coverage.
Referred back to staff to resolve insurance coverage issues.
9. Public Comment
JR Rose is pleased to see the City and District working together.
10. Adiournment
There being no further business, the meeting adjourned at 9:09 pm.
JoAnne M. Currie, City Clerk
Page 3 of 3 4/14/2011
c- ity of 7-ikjah
ITEM NO.: 7a
MEETING DATE:
AGENDA SUMMARY REPORT
October 5, 2011
SUBJECT: REPORT REGARDING THE PURCHASE OF PROFESSIONAL CONSULTING
SERVICES WITH HF&H CONSULTANTS, LLC TO PREPARE NECESSARY FISCAL
INFORMATION RELATED TO PENDING DISCUSSIONS WITH UKIAH VALLEY
SANITATION DISTRICT REGARDING DETACHMENT OF OVERLAPPING SERVICE
AND CUSTOMER AREAS IN AN AMOUNT NOT TO EXCEED $13,000 FOR FISCAL
YEARS 2010/2011 AND 2011/12
Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this
report regarding the purchase of services from HF&H Consultants, LLC in an amount of $13,00 for fiscal
years 2010/2011 and 2011/2012.
Background: HF&H Consulting provided professional services to develop the five year rate study for both
water and wastewater enterprise funds that were adopted by the City of Ukiah in 2010. The City of Ukiah
and Ukiah Valley Sanitation District (UVSD) are engaged in discussions regarding a range of issues
between the two agencies. One of those issues is the fact of overlapping service and customer areas
between the two agencies that occur within the city limits of Ukiah.
HF&H was asked by the City Manager to utilize recent rate study work prepared in 2010 to provide
foundational fiscal analysis necessary for detachment discussions. That work has now been completed by
HF&H, for the cost of approximately $11,000. It is anticipated that the next step will be to hold a discussion
regarding this information with the City Council in preparation for discussion with the District. By providing
an additional not to exceed amount of $2,000, it is anticipated that HF&H may be consulted further, if
needed, as those discussions commence.
Discussion: HF&H Consultants were selected for this work due to their previous work in the Water and
Wastewater Utility rate review as the most cost effective means of supplying the fiscal analysis. The
additional services are viewed as a continuation of the previous services and Council must authorize
funding of services in excess of $10,000. The expenditure is budgeted in the City Manager's Contractual
Services account 100.1201.250.001.
Continued on Paae 2
Recommended Action(s): Receive the Report and authorize expenditures with HF&H Consultants in
an amount not to exceed $13,000.
Alternative Council Option(s):
Citizens advised:
Requested by:.
Prepared by: Linda Brown, Administrative Assistant
Coordinated With: Mary Horger, Purchasing Supervisor, Jane Chambers, City Manager
Attachments:
U ~
Approved:`-
J Chambers, City Manager
Staff recommends the City Council receive the report on expenditures for fiscal years 2010/2011 and
2011/2012 and authorize expenditures with HF&H Consultants in an amount not to exceed $13,000.
Fiscal Impact:
Not Applicable Budget Amendment Required
Budgeted FY 11/12 1-1 New Appropriation F-1 F
Amount Budgeted
Source of Funds (title and
Account Number
Addit. Appropriation Re uested
$13,000.00
City Manager Contracts
100.1201.250.001
City o_f `TJkiafi
ITEM NO.: 7b
MEETING DATE:
AGENDA SUMMARY REPORT
October 5, 2011
SUBJECT: APPROVE THE PURCHASE OF A MOVEABLE COLUMN LIFT SYSTEM TO SNAP-
ON INDUSTRIAL.
Submitted for the City Council's consideration and action is staff's recommendation to approve the purchase of a John
Bean JBC4066MC Mobile Column Lifting System from Snap-On Industrial in the amount of $33,868.81.
The maximum capacity of the existing lifts at the City garage is 12,000 lbs. The new lift system, if approved, will be
rated with a load capacity of 16,000 pounds per column, with a 64,000 pound load per set. This purchase is necessary
in order to service the many heavy pieces of equipment the City Garage maintains. With the current lifting limitations,
much time is spent and the safety of the technicians is compromised in the effort to maintain and service the larger
vehicles, with weights ranging between 37,000 to 48,000 pounds. The larger vehicles to be lifted with the new lift
system include: fire engines, electric utility vehicles, Vac-Con sewer cleaning trucks, street sweepers, dump trucks,
etc.
The Request for Bid was released in September to all known mobile lift system resellers. The bid specification
requested a John Bean JBC4066MC or equivalent, which is a heavy-duty mobile ball screw-type lifting system
consisting of four columns, with a minimum rating capacity of 16,000 pounds per column, or up to 64,000 pounds per
set. Two sets of columns would be provided as standard, while the other two sets would be provided with an extended
base, long forks, and wide body carriage and small wheel adapters to adequately service the existing heavy-duty
vehicles, as well as provide the greatest flexibility in the lift system's use.
Three bids were received. Below is a summary of the bid results:
Supplier
Make & Model
Total Price
B.K. Sales Agency
Maha MCL 16-2-LF-EB-WB
$32,733.53
Snap-On Industrial
John Bean JBC4066MC
$33,868.81
SEFAC, Inc.
SEFAC S3
$36,344.08
The apparent low bidder is B.K. Sales Agency, submitting a bid at $32,733.53. After reviewing the bid, it was
discovered that the bidder failed to submit a "Statement of Conformity." This statement was required to be submitted
with the bid verifying whether or not the item offered fully conformed to the terms of the specification. The City
Attorney has advised that omitting this statement gives the low bidder an unfair competitive advantage over the other
bidders who complied with the instruction to include the required statement. The other bidders are required to disclose
deviations before the bids are accepted. If they do not disclose any deviations and represent that the bid complies in
all material respects with the specifications, they may have liability to the City, if a material deviation is discovered after
the bid is accepted. The bidder omitting that item does not have the same duty to disclose deviations or risk the same
liability as the.other bidders. Based on this finding, it is staff's recommendation to reject the low-bidder.
The second low bidder is Snap-on Industrial, submitting a bid at $33,868.81. After reviewing this bid, all looked to be
in order, with the exception that their "Statement of Conformity" was submitted on the bottom of one of the attachments
to the bid response, and was unsigned. The Request for Bid specifications required a signature. Having reviewed this
Recommended Action(s): Waive the bidding irregularity, as described in this ASR, and award the bid to Snap-
On Industrial for the purchase of a Mobile Column Lift System in the amount of $33,868.81.
Alternative Council Option(s): Do not approve the purchase, and provide alternate direction to staff.
Citizens advised: N/A
Requested by: Tim Eriksen, Director of Public Works and City Engineer
Prepared by: Mary Horger, Purchasing Supervisor; Rick Seanor, Deputy Director of Public Works
Coordinated with: David Rapport, City Attorney and Jane Chambers, City Manager
Attachments: N/A
~ A
Approved:
J e/Chambers, City manager
with the City Attorney, it has been determined that this is an irregularity that can be waived because the absence of a
signature does not affect the enforceability of the Statement of Conformity. As a result, the statement is as enforceable
against Snap-on as it is against bidders who signed the statement as instructed. Accordingly, the absence of a
signature does not give Snap On a competitive advantage over the other bidders.
Staff recommends that the City Council waive the irregularity in the Snap-on bid and award the purchase to Snap-on
Industrial for the purchase of one John Bean JBC4066MC Mobile Column Lift System in the amount of $33,868.81.
Funds are available and have been budgeted in 575.5801.800.000.
Fiscal Impact:
OX Budgeted FY 11/12 0 New Appropriation F-] Not Applicable 0 Budget Amendment Required
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
$45,000.00 Garage Machinery & Equipment 575.5801.800.000 N/A
city a,j 'zikiah
ITEM NO.: 7c
MEETING DATE:
AGENDA SUMMARY REPORT
October 5, 2011
SUBJECT: AUTHORIZE THE PURCHASE OF THE MICROSOFT HYPER-V CLOUD FAST TRACK
SOLUTION TO DELL MARKETING, L.P.
Background: On July 20, 2011, City Council approved authorizing the City Manager to negotiate and
execute a contract with Tyler Technologies for the purchase of Enterprise Resource Planning (ERP)
software. As originally designed, the ERP included funding to redesign the computer server technology for
the City; the budget for this project was concurrently approved by the Council. Because the July 20, 2011
ASR did not explicitly request authorization for the purchase of the new servers and complementary
hardware and software, this ASR requests authorization for the sole-source purchase of the Microsoft
Hyper-V Cloud Fast Track System from Dell Marketing, L.P., with no additional cost to the ERP project.
Discussion: Since 1988, the City has utilized an IBM based financial system that resides on IBM's AS400
server platform. With migration to Tyler Technology's Munis ERP solution, the computing platform will need
to be replaced. This was contemplated in the original design of the ERP project, and as such, the IT
Department has consulted with Tyler Technology, and with Dell Computers, and has redesigned the
hardware backbone for the City. The Microsoft Hyper-V Cloud Fast Track System is an assembly of Dell
servers, switches, and storage that is controlled by Microsoft software. This system will replace many of the
City's existing servers with technology that is much more efficient in storage capability, data access, and
power usage. The ERP project will provide $127,605.34, the IT Department will provide $25,000.00, and
the Police Department will provide $27,122.96 to acquire additional capacity for the entire system. Staff
recommends the sole-source purchase of the Microsoft Hyper-V Cloud Fast Track System through Dell
Marketing, L.P., as they are our current supplier of all City hardware, and will ensure the compatibility of the
existing IT infrastructure.
Microsoft Hyper-V Cloud Fast Track Solution Price Summary
QTY
DESCRIPTION
UNIT PRICE
EXTENDED PRICE
1
Dell PowerEd e R610 Rack Server
$ 6,586.70
$ 6,586.70
4
Dell PowerEdge R710 Rack Server
8,529.80
34,119.20
2
Dell PowerConnect 8024F High Density Switch
8,194.55
16,389.10
30
Dell 3 meter SFP+ TwinAx cable for PowerConnect
56.79
1,703.70
Subtotal:
$ 58,798.70
Tax:
2,819.59
_ Continued on Page 2
Recommended Action(s): AUTHORIZE THE PURCHASE OF THE MICROSOFT HYPER-V CLOUD
FAST TRACK SOLUTION FROM DELL MARKETING, L.P. IN THE AMOUNT OF $179,728.29 AND
APPROVE REQUESTED BUDGET AMENDMENT.
Alternative Council Option(s): Provide alternate direction to staff.
Citizens advised: N/A
Requested by: Gordon Elton, Finance Director
Prepared by: Mary Horger, Purchasing Supervisor; Ian Roth, Assistant Finance Director
Coordinated with: Jane Chambers, City Manager; Steve Butler, Information Technology Supervisor.
Attachments:
1
Approved: ,r. ,7__
JT~Chambers, City Manager
Item # 7c
Total:
$ 61,618.29
1
Dell Com ellent Data Storage System $ 118,110.00
118,110.00
Grand Total:
$ 179,728.29
Fiscal Impact:
❑ Budgeted FY 11/12 FX-1 New Appropriation ❑
Amount Budgeted Source of Funds (title and
$127,605.34 Finance Machinery & Equipment
Not Applicable ❑X Budget Amendment Required
Account Number Appropriation Req'd
698.1301.800.000 N/A
$ 25,000.00 IT Machinery & Equipment
$ 0.00 Asset Forfeiture 200.101.001
100.1965.800.000 N/A
200.2001.800.000 $27,122.96
Page 2 of 2
c.= i t y of r[I ki a i
ITEM NO.: 7d
MEETING DATE:
AGENDA SUMMARY REPORT
October 5, 2011
SUBJECT: AWARD PURCHASE OF 4 PAD MOUNT TRANSFORMERS IN THE AMOUNT
OF $22,386.04. (EUD)
The City's Electric Department requests to purchase 4 Pad Mount Transformers to replenish inventory of
back-up transformers. A Request for Quotation was sent out for the purchase of transformers as outlined in
Attachment #1, with a September 14, 2011 Bid Opening date.
The requests were sent to fourteen (14) companies. Five companies responded. To compare each bid, the
total bid price of each transformer is added to the unit's cost of losses (load loss and no load loss) over a 20
year life, which results in the total life-cycle cost. Each transformer bid is awarded based upon the lowest
life-cycle costs (bid amount + cost of losses) resulting in the lowest cost over the life of the unit. Attachment
#1 details the bid results for each transformer.
Staff's recommendation is that the purchase of the transformers be awarded to General Pacific, Inc. in the
amount of $22,386.04 which represents the combined lowest bid of each transformer.
The transformers being purchased are to replenish stock and will be charged to the inventory account
800.131.002, and then expensed to 800.3729.690.000 when used. Inventory is maintained to ensure
availability of critical equipment and reliability of the electrical system.
Fiscal Impact:
Not Applicable Budget Amendment Required
X I Budgeted FY 11/12 1-1 New Appropriation
F-1 F
Funds are available for the purchase to restock inventory and will be expensed from the Materials and
Inventory Accounts (800.3729.690.000) at the time of use.
AWARD PURCHASE OF 4 PAD MOUNT TRANSFORMERS IN THE AMOUNT OF
$22,386.04 TO GENERAL PACIFIC, INC., FAIRVIEW OR. (EUD)
Alternative Council Option(s): Reject all bids and provide direction to Staff.
Citizens advised: N/A
Requested by: Colin Murphey, Electric Supervisor
Prepared by: Mary Williamson, Buyer
Coordinated with: Mary Horger, Purchasing Supervisor
Attachments: Attachment #1-Transformer Bid Summary
Approved:
J Chambers, City Manager
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ITEM NO.: 7e
MEETING DATE:
October 5, 2011
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF REVISED RESOLUTION PER AGENDA SUMMARY REPORT 12C ON
SEPTEMBER 21, 2011 REGARDING APPLICATION FOR TRANSPORTATION
ENHANCEMENT FUNDING FOR DOWNTOWN STREETSCAPE PHASE 1 PROJECT
Summary: Staff is requesting that the City Council adopt a revised resolution supporting the City's
application for Transportation Enhancement funding for the Downtown Streetscape Phase 1
project.
Background: On September 21, 2011 City Council approved a resolution supporting the City's
application for Transportation Enhancement funding for the Downtown Streetscape Phase 1
project. During preparation of the grant application package, staff discovered a typographical error
in the resolution approved on September 21, 2011. The actual matching amount for this grant is
11.47% instead of 10%. The attached resolution (Attachment #1) has been revised only to correct
the match percentage and is submitted to City Council for adoption.
Fiscal Impact:
Budgeted FY 11/12 F] New Appropriation Not Applicable Budget Amendment Required
Fx-1 1-1
Amount Budgeted Source of Funds (title and Account Number Addtl. Appropriation Requested
$200,000 RDA 968 968.5612.930.000
$50,000 RDA 968
968.5612.930.003
Recommended Action(s):
(1) Adopt revised resolution.
Alternative Council Option(s): (1) Provide staff with other direction.
Citizens advised: n/a
Requested by: Tim Eriksen, Director of Public Works / City Engineer
Prepared by: Rick Seanor, Deputy Director of Public Works - Engine ring & Streets
Coordinated with: Jane Chambers, City Manager; Sage Sangiacomo, Assistant City Manag r; Charley
Stump, Director of Planning and Community Development
Attachments: 1. Revised„ Resolution for Adoption
Approved: F..~/
J Chambers, City Manager
Attachment # i
RESOLUTION NO. 2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
IN SUPPORT OF THE DOWNTOWN STREETSCAPE PHASE 1 PROJECT AND
COMMITMENT TO PROVIDE LOCAL MATCHING FUNDS
WHEREAS, the City Council approved the Ukiah Downtown Streetscape Improvement Plan
on July 1, 2009; and
WHEREAS, the City Public Works Department has been seeking grant funding sources to
implement the Downtown Streetscape Improvement Plan; and
WHEREAS, the Mendocino Council of Governments (MCOG) recently announced a call for
projects for Transportation Enhancement (TE) funding; and
WHEREAS, the specific components of the Downtown Streetscape Improvement Plan are
eligible for TE funding; and
WHEREAS, the City of Ukiah has determined that the project is categorically excluded from
the requirements of the National Environmental Policy Act pursuant to 40 C.F.R. 1508.4 for the
following reasons:
1. The type of proposed minor streetscape beautification improvements have typically been
excluded or exempted from environmental review requirements in the past because they clearly
represent activities that normally do not cause significant environmental effects. The current
proposed improvements are the same as or similar to these past improvements.
2. The minor streetscape beautification improvements would occur within the existing State
Street right-of-way, which has previously been disturbed with typical street improvements such as
curb, gutter, sidewalk, street tree planting, utility installations, and pavement for the street.
3. Review of the proposed sidewalk widening, street tree planting, bulb-outs and other minor
beautification improvements reveals that there is no potential for significant environmental effects,
because no creeks or other waterways would be impacted, no trees would be removed, no cultural
resources would be impacted, the area is a dense urban environment and devoid of animal habitat
or sensitive environmental resources, no drainage patterns would be altered, and no air quality
standards would be violated; and
WHEREAS, the City Public Works Department is applying for Transportation Enhancement
(TE) funds through the Mendocino Council of Governments (MCOG) for the Downtown Streetscape
Phase 1, the application of which requires a resolution of the City Council which commits to
providing the required 11.47 percent local matching funds in the event the project is approved.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah does
hereby declare its support for the Downtown Streetscape Phase 1 project, and commits to providing
the required 11.47 percent local matching funds in the event the project is approved for TE funding
by MCOG.
Page 1 of 2
PASSED AND ADOPTED this 5th day of October, 2011 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mari Rodin, Mayor
ATTEST:
JoAnne M. Currie, City Clerk
Page 2 of 2
ITEM NO.: 7f
MEETING DATE: October 5, 2011
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF PROFESSIONAL SERVICES AGREEMENT TO WINZLER & KELLY IN AN
AMOUNT NOT TO EXCEED $10,000 FOR TRAFFIC MODELING ANALYSIS IN AND
AROUND THE REDWOOD BUSINESS PARK
Discussion: Staff has spoken to Winzler & Kelly regarding providing services related to traffic modeling in
and around the Redwood Business Park. Winzler & Kelly has the staff resources to complete this work.
Staff proposes to negotiate a time and materials professional services agreement with Winzler & Kelly in an
amount not to exceed $10,000 for the traffic modeling analysis. Staff recommends award of a professional
services agreement to Winzler & Kelly Consulting Engineers for this work.
Fiscal Impact:
I Budgeted FY 11/12 F-1 New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and Account Number Additional Appropriation Requested
$1,505,000 AIP Infrastructure improvements 765.5617.930.000 0
Recommended Action(s): Award professional services agreement to Winzler & Kelly Consulting
Engineers in an amount not to exceed $10,000 for traffic modeling analysis in and around the Redwood
Business Park.
Alternative Council Option(s): Provide further direction to staff.
Citizens advised: N/A
Requested by: N/A
Prepared by: Rick Seanor, Deputy Director of Public Works - Engineering & Streets
Coordinated with: Jane Chambers, City Manager; Sage Sangiacomo, Ass' ant City Manager; and
Tim Eriksen, Director of Public Works / City Engineer
Attachments: None.
Approved: r' _ L
Jane ambers, City Manager
K-
Ir
t
ITEM NUMBER
DATE:
AGENDA SUMMARY REPORT
13a
October 5, 2011
SUBJECT: APPOINTMENT TO THE PARKS, RECREATION, AND GOLF COMMISSION AND
ADOPTION OF RESOLUTION MAKING THE APPOINTMENT.
Background:
Because of a resignation, the Parks, Recreation, and Golf Commission (PRGC) had a vacancy. The
vacancy announcements were posted at various locations and on the City's website and News
Releases were issued soliciting applicants to fill the unexpired term.
Discussion:
Parks, Recreation, and Golf Commission (PRGC): One (1) seat is available and must be filled by a City
of Ukiah resident. One (1) application has been received meeting the City of Ukiah requirements from
Susan Knopf.
Resolution 2001-61 states PRGC applicants are to be interviewed. City Council may wish to waive this
interview process since only one (1) application was received. Councilmember Crane nominated
Kathleen Selzer at the 6/15/2011 meeting, placing Councilmember Thomas as next having the right to
place a nomination before the City Council.
Fiscal Impact:
Budget Amendment Required
I Budgeted FY 11/12 F-1 New Appropriation I-X Not Applicable
F
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
Recommended Action(s):
1) Waive Interview for the one (1) Parks, Recreation, and Golf Commission applicant.
2) Make nomination and appointment.
4) Adopt a Resolution making the appointment to the PRGC.
Alternative Council Policy Option(s): Direct staff to re-advertise the vacancies and/or reschedule
appointments accordingly.
Citizens advised: Applicant
Requested by:
Prepared by: JoAnne M. Currie, City Clerk
Coordinated with:
Attachments: 1. Application
2. Resolution making appointments
3. Resolution No. 2001-61 which Established Procedures for Appointment
4. Ukiah City Code, Chapter 4, Article 1 Parks, Recreation, and Golf Commission
/ &L -
Approved:
-
J0 6 Chambers, City Manager
t
CITY OF UKIAH
PARKS, RECREATION & GOLF COMMISSION APPLICATION FOR APPOINTMENT
A. General Information
B. Please answer the following on a separate sheet(s) of paper and attach.
1. Why are you applying to serve on the City of Ukiah's Parks, Recreation and Golf Commission?
2. What is your understanding of the purpose, role and responsibility of the Parks, Recreation and Golf
Commission?
3. How do you believe your own skills, experience, expertise and perspectives will be beneficial to the
work of the Parks, Recreation and Golf Commission?
4. What do you believe is the single most important parks, recreation, and golf issue facing our
community? And why?
5. In your opinion what type or types of parks development or recreational and golf programs should
the City encourage?
6. In your opinion what type or types of parks development or recreational and golf programs should
the City discourage?
7. What kind of ideal community do you envision for Ukiah?
8. Are there any other City of Ukiah Committees/Commissions in which you are interested and on
which you would be willing to serve?
Signature of Applicant
Date
Thank you for your interest in serving your community and the City of Ukiah.
Please return this application and attachments to the City Clerk's office by Open Until Filled
to 300 Seminary Avenue, Ukiah, CA 95482. If you have any questions, please contact the City Clerk's
office at (707) 463-6217.
SA\AdministrationTity Clerk\Boards and Commissions\application_prgc_10.doc
JoAnne Currie
From:
susan knopf [smknopf@yahoo.com]
Sent:
Thursday, August 04, 2011 2:37 PM
To:
JoAnne Currie
Subject:
Fw: Application for Parks, Recreation and Golf Commissioner
Gentlepeople,
This letter is a part of my application to be a Parks, Recreation and Golf commissioner.
Participation in community groups:
- I regularly attend meetings of the Paths, Open Space and Creeks Commission. I was one of the main
contributers to the City's Creek Maintenance Policies and Procedures.
- I follow the activities of the City Council, City Planning Commission, and the County Board of Supervisors,
both in person and on TV.
-I am a member the City's Tree Advisory Group, and was one of the main contributors to the City's Tree
Management Guidelines and Policies.
- I participate with the Wagonsellers Neighborhood group with regard to creek and path issues.
- I have attended several Parks, Recreation and Golf Commission meetings.
- I am a supporter of the Skateboard Park, the Anton Stadium rebuild, and the Todd Park Pool rehabilitation.
I have occasionally attended meetings of all
of these groups.
- I am a member of the Friends of Lake Mendocino.
-I have been and will continue to work actively to Save Our Downtown Post Office. I am a signer of the
appeal letter.
-I am an active member of the Friends of Gibson Creek.
-I am participating with the group opposing the asphalt plant at Ridgewood.
1-Why am I applying?
I am interested helping to develop and improve our parks and golf course, and in supporting our recreational
programs. I am especially interested in increasing the sustainability of the City's green
spaces by using "greener" methods of care and maintenance.
2-What is my understanding of the purpose, role and responsibilities of the PR&G Commission?
The purpose of the Commission is to advise and make recommendations to the City Council on policies in
regard to the operation, use, planning, promotion,
acquisitions, development, improvement, and management of all the City's recreation activities and facilities,
parks and parkways. Commissioners are also expected
to help coordinate and cooperate with other agencies, commissions and groups, especially the schools,
regarding the acquisition, development and improvement of
the City's parks, playgrounds and facilities.
3-How might I contribute to the PR&G Commission?
I have a strong history of supporting and working to improve our parks, creeks, trees, green spaces and
recreational facilities. I support and encourage the use of native plants and trees; and the use
of sustainable, "green," healthier, and more economical practices in the development and maintenance of the
City's numerous green spaces.
Because of my active participation in numerous local groups and committees I can contribute to the PR&G
by acting as a liaison between the various entities.
4-What is the single most important issue facing the PR&G?
The biggest issue facing the PR&G is the City's shaky financial situation, because finances threaten our
ability to maintain and improve our parks, recreational facilities and programs, and the golf course.
5-What kinds of parks' development and recreational and golf programs should the City encourage?
I am impressed with the large number and creativity of the programs offered by PR&G Department. I hope
to support and encourage them to continue along this path.
6-What types of parks' development or recreational and golf programs should the City discourage?
I encourage the development of parks and facilities that are consistent with the neighborhoods in which they
are located. Architectural style and well as noise and light issues for neighbors should be carefully considered.
I encourage recreational opportunities that are available to people of all economic levels.
7-What kind of ideal community do you envision for the City of Ukiah?
I envision a city with a healthy canopy of shade trees in streets, sidewalks, parkways and parks. I see a
walkable city with wide, unobstructed sidewalks with planting strips. I see a city free of the litter of discarded
one-use bags. I envision a city that has light and noise levels that are consistent with a good night's sleep and a
healthier population. I see PR&G programs and facilities that promote community
health via exercise, recreation, and minimal or no exposure to toxics. I see healthy, shaded creeks that support
wildlife, including a multitude of native pollinators.
8- I am not interested in serving on any other committees or commissions at this time. I will continue to attend
various meetings as they interest me.
Respectively submitted,
Susan Marie Knopf
RESOLUTION NO. 2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING AN
APPOINTMENT TO THE PARKS, RECREATION & GOLF COMMISSION
WHEREAS, a resignation of a Commissioner on the Parks, Recreation, and golf Commission
occurred July 12, 2011, creating a vacancy for a term ending on June 30, 2013; and
WHEREAS, the vacancies were duly advertised with submitted applications timely received
and submitted to Council for consideration; and
WHEREAS, the City Council previously requested the Parks, Recreation, and Golf
Commission applicant, to be forwarded for consideration at this time; and
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approved the
nominations submitted per procedures outlined in Resolution No. 2001-61, and do hereby appoint the
following persons to terms on the following Commissions and Committees:
PARKS, RECREATION AND GOLF COMMISSION
Susan Marie Knopf filling the term of office for a Ukiah resident expiring on June 30, 2013;
PASSED AND ADOPTED this 5th day of October, 2011, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mayor Mari Rodin
ATTEST:
JoAnne M. Currie, City Clerk
RESOLUTION NO. 2001-61
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UKIAH AMENDING PROCEDURE FOR FILLING
VACANCIES ON CITY COMMISSIONS AND BOARDS.
WHEREAS,
1. Ukiah City Code §1151 provides that members of the Planning Commission shall be
appointed in accordance with a procedure established by resolution of the City
Council; and
2. The City Council adopted a procedure for filling vacancies on the City's boards and
commissions, including the Planning Commission; and
3. The City Council has determined that using a uniform procedure will insure fair and
consistent treatment of candidates and Councilmembers;
4. The City Council has determined to amend its procedures for appointing
commissioners;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the
following amended procedure for filling vacancies on the City's commissions and
boards, including the Planning Commission.
PROCEDURE FOR FILLING VACANCIES ON COMMISSIONS AND BOARDS
The City Council shall fill vacancies on City boards and commissions, using the
following procedure.
Applicant pool. The City Council shall develop an available pool of candidates for a
vacancy by advertising the vacancy at least once in a newspaper of general
circulation in Ukiah not less than thirty (30) days prior to the council meeting at
which the vacancy is to be filled. The advertisement shall specify a deadline for
submitting applications. All completed applications received prior to the deadline
shall be included in the pool of available applicants, provided the applicant:
a. meets the minimum qualifications for the position as established in the applicable
Ukiah City Code section or resolution, establishing the commission or board; and
b. participates in a personal interview, if the City Council conducts personal
interviews for the position. The City Council has determined that interviews will
be conducted for applicants of the Planning Commission, the Parks, Recreation
and Golf Commission, and the Airport Commission.
An application shall be deemed complete when signed by the applicant.
Applications included in an available pool may be used as a source of
nominations for a period of one (1) year from the application deadline.
2. Exceptions. The following shall be considered for appointment or reappointment to
a commission or board without submitting a written application:
a. Incumbents seeking reappointment for an additional term;
b. Elected officials seeking appointment in their capacity as elected officials;
c. City staff seeking appointment in their capacity as City staff;
d. All appointees, except public members, on the Investment Oversight
Commission, Traffic Engineering Committee, Cultural Arts Advisory Board and
the Disaster Board;
e. City Council members, including the Mayor, appointed in their capacity as City
Council members; and
f. Appointments to the Civil Service Board.
Any such exempt applicants shall be considered for appointment, if they submit a
written request for consideration within 10 days of the date the appointment is
made.
3. Nominations. Each Councilmember, including the Mayor, shall have the right to
nominate a candidate from the available pool of candidates.
a. The right to place a name before the City Council for consideration shall rotate
among the Councilmembers based on seniority with the most senior
Councilmember going first.
b. The Council shall vote on each nomination as it is made.
c. A Councilmember's right to make a nomination shall terminate and the right to
nominate candidates shall rotate to the next most senior Councilmember, when a
Councilmember's nomination is approved by a majority vote of the
Councilmembers present or the Councilmember agrees to pass the nomination
to the next most senior Councilmember, whichever occurs first.
d. This process for rotating the right to nominate candidates among
Councilmembers to fill vacancies shall be followed for each separate commission
or board.
1. The City Clerk shall maintain a record of the last Councilmember to make
a nomination for each commission or board.
2. When another vacancy must be filled on that commission or board, the
next Councilmember in line to make nominations for that commission or
board shall make the first nomination to fill the vacancy.
PASSED AND ADOPTED this 6th day of June, 2001, by the following roll call vote:
AYES: Councilmembers Larson, Smith, Baldwin, and Mayor Ashiku
NOES: Councilmember Libby
ABSTAIN: None
ABSENT: None
4AW
Philip sA hiku, Mayor
ATTEST:
Marie Ulvila, City Clerk
CHAPTER 4
COMMISSIONS AND BOARDS
ARTICLE 1. PARKS, RECREATION, AND GOLF COMMISSION
1000: CREATION:
There is hereby created a parks, recreation, and golf commission. This advisory body shall
report to the city council. (Ord. 783, §1, adopted 1982; Ord. 916, §2, adopted 1990; Ord. 1020,
adopted 1999)
1001: MEMBERSHIP; APPOINTMENT:
The commission shall consist of seven (7) members as follows:
A. One member of the Ukiah men's golf club.
S. One member of the Ukiah women's golf club.
C. One member of either the men's or women's golf club.
D. Four (4) at large members who may reside within the city limits or outside the city limits
but within Mendocino County; provided that a majority of the seven (7) committee
members must reside within the city limits.
All members of the commission shall be appointed by the city council. (Ord. 783, §1, adopted
1982; Ord. 890, adopted 1989; Ord. 916, §2, adopted 1990; Ord. 935, §2, adopted 1993; Ord.
1020, adopted 1999; Ord. 1100, § 1, adopted 2007)
1002: TERM OF OFFICE; VACANCIES:
No members of the parks, recreation, and golf commission will lose their term of office by
enactment of this ordinance. All appointments to this commission shall be for a term of three (3)
years. Reappointments to the commission shall be pursuant to article 5 of this chapter. (Ord.
783, §1, adopted 1982; Ord. 916, §2, adopted 1990; Ord. 1020, adopted 1999)
1003: DUTIES AND POWERS:
The parks, recreation, and golf commission shall have the power and duty to recommend and
advise on:
A. Policies to be adopted and enforced for the operation, use and management of all recreation
activities and facilities, parks and parkways.
B. Policies for the planning of recreation and parks programs for the inhabitants of the city,
promote and stimulate public interest therein, and to that end, solicit to the fullest extent
possible the cooperation of school authorities and other public or private agencies interested
therein.
C. Policies for the acquisition, development and improvement of parks, playgrounds and
facilities for recreation. (Ord. 783, §1, adopted 1982; Ord. 916, §2, adopted 1990; Ord.
1020, adopted 1999)
1004: COMPENSATION:
The members of the commission shall receive no compensation, except such traveling
expenses as are authorized by law. (Ord. 783, §1, adopted 1982; Ord. 916, §2, adopted 1990)
1005: CHAIRPERSON; OFFICERS:
The commission shall elect a chairperson from among its members for a term of one year and
may elect such other officers as it may determine. (Ord. 783, §1, adopted 1982; Ord. 916, §2,
adopted 1990)
ITEM NO.:
MEETING DATE:
city of q-1k:1csfi
AGENDA SUMMARY REPORT
13b
October 5, 2011
SUBJECT: APPROVE PLANS AND SPECIFICATIONS FOR MANHOLE REHABILITATION &
SEWER PIPE RELINING 2011 AND DIRECT STAFF TO ADVERTISE FOR BIDS
Summary: Per section 22039 of the Public Contracts Code, staff is requesting Council's approval
of plans and specifications for Manhole Rehabilitation & Sewer Pipe Relining 2011, Specification
No. 11-11. The total Engineer's Estimate for this project is approximately $300,000.
Background: Staff brings this project forward in response to ground water infiltration of the
sanitary sewer system. This project has been budgeted for the last several years in the 614
Sewer Capital Projects account, and is now being addressed.
The plans and specifications for the project are available for City Council and public review at the
Ukiah Civic Center Engineering Department, 300 Seminary Avenue, Ukiah, California. In addition,
the plans and specifications have been posted to the City's website for review at the following web
address - http://www.cityofukiah.com/pageserver/?page=purchasing main#395
Fiscal Impact:
❑X Budgeted FY 11/12 ❑ New Appropriation ❑
Amount Budgeted Source of Funds (title and
$150,000 614 (City System Capital
$150,000 Improvements)
Not Applicable
Account Number
614.3510.810.003
614.3510.810.004
Budget Amendment Required
Addtl. Appropriation Requested
Recommended Action(s):
1. Approve plans and specifications for Manhole Rehabilitation & Sewer Pipe Relining 2011
Specification No. 11-11.
2. Direct staff to advertise for bids.
Alternative Council Option(s): N/A
Citizens advised: n/a
Requested by: Tim Eriksen, Director of Public Works / City Engineer
Prepared by: Alan Hasty, Assistant Civil Engineer
Coordinated with: Jane Chambers, City Manager; Rick Seanor, Deputy Director of Public Works
Attachments: 1 - Cover sheet - specifications
Approved:
Jane ambers, City Manager
ATTACHMENT
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
MANHOLE REHABILITATION & SEWER PIPE RELINING 2011
SPECIFICATION NO. 11-11
CITY OF UKIAH
DEPARTMENT OF PUBLIC WORKS
300 Seminary Avenue
Ukiah, California 95482-5400
Bids Open: Tuesday, November 8, 2011
2:00 p.m.
Office of City Clerk
City oJ`Z-1kiafi
ITEM NO.: 13c
MEETING DATE:
UKIAH CITY COUNCIL
AGENDA SUMMARY REPORT
October 5, 2011
SUBJECT: CONSIDERATION AND POSSIBLE APPROVAL OF LETTER TO BOARD OF UKIAH
VALLEY SANITATION DISTRICT ADDRESSING AD HOC COMMITTEE PROPOSED
CHANGES TO PARTICIPATION AGREEMENT BETWEEN CITY AND DISTRICT
SUMMARY: The City Council appointed an ad hoc committee, consisting of Vice Mayor Mary Ann Landis
and Councilmember Phil Baldwin, to meet with an ad hoc committee of the Ukiah Valley Sanitation District.
The two committees were formed to discuss possible changes to the Participation Agreement between the
City and the District under which the City provides sewer service to the District, and the City and the District
share the expenses of operating, maintaining and improving the collection systems serving both jurisdictions
and the City's Wastewater Treatment Plant ("WWTP"). The range of changes discussed by the two
committees was based on the final report of a City/District Joint Ad Hoc Committee which issued a final
report on suggested changes to the Participation Agreement on August 14, 2008.
An outside consultant was hired to facilitate the meetings between the two committees. The consultant has
delivered to the City and the District draft revisions to the Participation Agreement which were approved by
a majority of the members of the combined ad hoc committees. These proposed changes are now under
review by both the City Council and the District Board of Directors. To date, the City has not received a
formal response to the report from the District's Board.
The City's ad hoc committee has met with City staff and a draft letter to the District Board has been
prepared for consideration by the City Council. The letter describes the City Council's proposal for
continuing negotiations to reach final agreement on changes to the Participation Agreement. In addition, the
letter comments on each of the proposed changes to which a majority of the members of the ad hoc
committees agreed and proposes some changes to the agreement which were not discussed by the ad hoc
committee.
The attached draft letter takes the position that further negotiations must include detachment of City territory
from the District and the participation of appropriate City and District staff and legal counsel in further
meetings of the ad hoc committees.
Recommended Action(s): Review letter and authorize Mayor to sign letter on behalf of City Council.
Alternative Council Option(s): Revise the letter or decline to approve a letter.
Citizens advised:
Requested by: Ad hoc Participation Agreement Negotiating Committee
Prepared by: David J. Rapport, City Attorney
Coordinated with: Ad hoc committee, City Manager, Finance Director, Public Works Director
Attachments: Attachment 1 - Draft letter to UVSD Board of Directors
Attachment 2 - Financial analvsis of detachment
Approved:
v~-~...
J n Chambers, City Manager
The letter encloses a spread sheet setting out an analysis of the financial impact on the City and the District
of detaching City territory from the District. The analysis has been prepared by John Farnkopf, the
consultant who conducted the City's sewer fee rate study, and Gordon Elton, Finance Director.
The letter should be reviewed for the comments on specific changes to the agreement.
Fiscal Impact:
Budgeted FY 11/12 1-1 New Appropriation Not Applicable Budget Amendment Required
❑
ATTACHMENT___,l__
[City letterhead]
[Date]
Board of Directors
Ukiah Valley Sanitation District
87 North State Street, Suite 101
Ukiah, CA 95482
Dear Board members:
The City Council has reviewed the Draft Revised Participation Agreement prepared by
Dave Smith which the City Council understands sets out those changes to the
Participation Agreement, including Amendment No. 1, but not Amendment No. 2, which
have been agreed upon by a majority of the combined City and District ad hoc committee
members.
The City Council has considered input from City staff and the City Attorney in its review
of the proposed changes. It appears to the City Council from Dave Smith's comments in
the right-hand margin that there may need to be further revisions to the proposed changes
to the agreement, based on additional input from staff and the ad hoc committees.
It is also possible that the City Council does not fiilly understand the intent behind some
of the proposed changes and that its concerns, as expressed in this letter, will be
addressed by a better understanding of that intent.
With these caveats the City Council believes that a formal written response to the work of
the ad hoc committees, at this time, is timely and may provide a path for reaching final
agreement on changes to the Participation Agreement that will address most, if not all, of
the difficulties which have plagued the relationship between the City Council and the
District Board, since it was expanded and became directly elected.
The City Council has some preliminary general comments which are followed by
comments on the specific proposed revisions to the Participation Agreement, including
some changes proposed by the City Council which were not considered by the ad hoc
committees.
Preliminary General Comments
In relation to changes to the Participation Agreement, the City Council's primary
responsibility is to the City's sewer system ratepayers and to the residents of the City.
That responsibility comes before adopting any changes to the Participation Agreement
proposed by the 2008 ad hoc committee or the Board of the Sanitation District.
Accordingly, before the City Council can agree to any changes to the Participation
Agreement, it must determine how that change will affect City ratepayers and City
residents. The City Council may agree to changes that primarily benefit the District, if
Letter to UVSD Board of Directors
Subject: Ad hoc committee proposals
Dated:
Page 2
that change is made in exchange for a change that benefits the City ratepayers and
residents.
Based on this standard, the City Council has concluded that any change to the
Participation Agreement must include an agreement on detaching City territory from the
Sanitation District. It makes no sense for some City residents to receive sewer service
from the City and other City residents to receive sewer service from the District,
especially now that the District's monthly sewer charges and connection fees are different
from the City's. The arrangement is inherently confusing to ratepayers and is necessarily
inefficient, since City employees using City equipment actually provide the service to all
City residents as well as District ratepayers. There is no rational justification for a
separate governing board and the inevitable separate bureaucracy to provide sewer
service to some City residents, when all City residents have representation through their
election of City Council members and when the City is already providing the service to
all City residents.
Some of the proposed changes to the Participation Agreement make detachment even
more important. Under the proposed changes, the District reserves the right to
discontinue using the City for billing and collections. This change creates the potential
for some City residents to receive a consolidated utility bill (water, sewer, garbage,
electricity, street lights) which is administered and paid through the Civic Center and the
City's website, and other City residents to either receive a separate sewer bill from the
District or be forced to pay sewer fees through their property tax bills.
Moreover, the impact of these and other proposed changes to the Participation Agreement
on the City and its residents is very different, if the District includes City territory or that
territory has been detached from the District. This provides another reason supporting the
City Council's Conclusion that these changes to the Participation Agreement cannot be
negotiated separately from detachment.
Finally, the District has proposed changes to sections 3 and 5 of the Participation
Agreement that enhance its ability.to serve an as yet undetermined District sphere of
influence and District annexations. The City should not be expected to ignore detachment
in discussing these changes to the Participation Agreement, when the District is seeking
changes to enhance its ability to serve areas outside its existing boundaries.
The City has commissioned an assessment of the financial impact on the District and the
City of detaching City territory from the District. That study is enclosed. The City
Council is prepared to discuss this study with the District and is open to discussing ways
to mitigate any potential financial impacts on the District resulting from detachment. The
City Council is also prepared to discuss sharing with District the cost of operating and
maintaining the trunk line from the WWTP to Ford Road on the same basis that it shares
the use of the WWTP with the District. The City Council also notes that under
Amendment No. 2 to the Participation Agreement, the City and the District have agreed
to revise the allocation of ESSUs from the expansion of the WWTP in the event of such
Letter to UVSD Board of Directors
Subject: Ad hoc committee proposals
Dated:
Page 3
changes as detachment of City territory from the District. Those negotiations can also
mitigate the financial impact on the District from detachment.
The City Council also does not believe that the current practice of negotiating changes to
the Participation Agreement solely between elected members of the subcommittees is the
most efficient way to achieve final agreement. At this point in the process, the City
Council believes that staff from both the District and the City, including legal counsel,
should participate in all future meetings. The elected officials can benefit from the
expertise available from staff and staff will better serve elected officials, if they can be
present during the discussions rather than depend on the elected subcommittee members
or the outside consultant to describe those discussions for staff and other Board and
Council members.
Specific responses to the proposed changes to the Participation Agreement.
1. Section 1.
General comment on Changes. In the City Council's opinion, the proposed
changes to section 1 of the Participation Agreement will make budgeting and accounting
much more complicated than the current system of treating the combined City-District
systems as one system and sharing all expenses of the entire system in proportion to
sewer service units. Since the District is seeking these changes, it should bear all of the
added costs.
A. Apportioning annual costs of treating sewage, including operation, repair and
replacement, upgrading and debt service of WWTP based on ratio of City to
District sewer service units.
Comment: The City Council is not opposed to treating capital projects that
increase capacity separately rrom these other costs and making separate agreements on
apportioning the costs of such capital projects on a case by case basis.
B. Apportioning costs of repair, rehabilitation, replacement and capacity upsizing to
meet demand of existing connections of the Trunk Sewer from WWTP to Ford
Road, including any future debt service based on ratio of City to District sewer
service units at time of repair, etc.
Comment: The amendment should address how the parties will make a decision
to repair, upsize, etc.? The City Council would also like a description of the
circumstances that could require an increase in capacity of the trunk line to meet demand
of existing connections.
C. Apportioning annual costs for maintenance and operation of City and District
sewer collection system, including trunk sewers based on actual cost to be allocated
Letter to UVSD Board of Directors
Subject: Ad hoc committee proposals
Dated:
Page 4
to the parties at the end of each fiscal year and estimated for the next fiscal year
according to Section 13.
Comment: As previously stated, this proposal places a significant new burden on
City to set up a system for tacking expenses and then using the system on an on-going
basis. Since this is a method for charging cost sought by District, it should pay the added
cost for developing and using it.
D. Each party to pay the cost to repair, rehabilitate, replace, upsize and expand (to
meet demand of existing connections) and any associated debt service for its
collection system, including trunk sewers, except District trunk sewer from WWTP
to Ford Road.
Comment: In the City Council's opinion this change has very different impacts
on both parties, depending on whether City territory is detached from District territory.
The City Council's willingness to change the Participation Agreement from the current
approach of a unified system depends on detaching City territory from the District.
E. Apportioning annual cost for providing insurance and financial services relating
to operation and maintenance of WWTP and City and District collection systems,
including trunk sewers, based upon ratio of City revenue to District revenue from
monthly sewer fees.
Comment: The rationale is unclear for sharing these costs based on income and
other shared expenses based on sewer service units. It is not necessarily true that the
burden of financial services.. including billing and collections, is more proportional to
income than sewer service units. The City Council is willing to consider this change if the
rationale is further explained and the City Council is convinced that apportioning these
costs on a different basis than other costs is sufficiently important to justify the added
complexity.
F. District can reject proposed costs established by City for providing billing and
collection services to District. City can refuse to provide billing and collection
services. Either party can make that election on 90 days notice.
Comment: This change to Section 1 of the Participation Agreement does not
address the time and costs associated with the transition, other issues associated with the
transition, or the City's liability for bills in collection, when a 90 day notice is given. If
the District elects to take over billing and collection, it should be required to provide
adequate time for the transition to occur, provision must be made for the transfer,
including bills in various stages of collection, and the costs incurred by the City to make
this transition. The District should also be required to indemnify, defend and hold City
harmless from any liability to District or District customers arising out of or resulting
from the transfer of billing and collection functions from the City to the District. As
Letter to UVSD Board of Directors
Subject: Ad hoc committee proposals
Dated:
Page 5
previously stated, this provision negatively impacts City residents, if it were adopted
before detachment.
Section 2
Continues City obligation to provide $5 M liability and property loss insurance with
comment that provision should be revised to provide E&O insurance for District
Engineer and work done by each entity for the other.
Suggested addition by City: The City Council proposes the following change to
Section 2 that was not considered by the ad hoc committees: The City's liability to the
District for any services provided by the City pursuant to this Agreement shall be limited
to claims within the scope of coverage and policy limits of the insurance. District waives
and agrees to hold City harmless from any claims by District not covered and paid by the
insurer issuing the policy required by this paragraph. The insurer must waive any
recourse against the District or the City for claims covered by and paid by the insurer.
References to City in this paragraph include the City's employees, officials, and officers.
Reason: The District currently shares the cost of operating the sewer system
based on the budget which reflects the actual cost to provide the service. The budget does
not include funds set aside to cover damages claims by the District against the City that
the City has failed to perform those services in accordance with the Participation
Agreement or has been negligent in the performance of those services. Under these
circumstances the City is exposed to liability to the District, but it is not paid to assume
that liability. Under this addition to the Participation Agreement, the parties would share
the cost of insurance and the District would agree to restrict its recourse against the City
to claims which are covered by the insurance. In that way the City is protected from
assuming a liability it has not been paid to assume.
Section 3
A. City shall not unreasonably deny a request from the District to expand WWTP to
accommodate "lawful" growth in District and its sphere of influence. The District is
liable for all costs of the expansion, if the expansion serves only future District
customers and customers in its sphere of influence.
Comment: The term "lawful" should be revised to "growth that is permitted by
Mendocino County's general plan and zoning ordinance."
The City Council does not object to this language as it applies within the District's
boundaries, after detachment. However, the District doesn't currently have a sphere of
influence. Before the City Council can agree to this proposal, it needs to know what
territory the District contemplates as being within that sphere and the revision would
have to describe that area. The City Council is unlikely to agree, if the District
Letter to UVSD Board of Directors
Subject: Ad hoc committee proposals
Dated:
Page 6
contemplates a sphere of influence that will overlap with the sphere of influence
proposed by the City's 1995 General Plan.
B. Introduces for first time the statement that title and control of Trunk Sewer from
WWTP to Ford Road remains with District. This provision includes a parallel
provision to A, that District won't unreasonably deny a City request to upsize or
extend the Trunk Sewer for purpose of accommodating lawful growth in City with
the City liable for improvements which only serve new connections in the City.
Comment: The term "lawful" should be revised to: "growth that is permitted by
the City's general plan and zoning ordinance."
The proposed revision is limited to the City limits. If A will apply within the District's
sphere of influence, the City Council will expect this -provision to include the City's
sphere of influence.
Section 4
This section is changed to prohibit the City from contracting to operate its
treatment plant for any person, firm or corporation without the consent of the
District.
Comment: The City Council does not understand the meaning of "operate its
treatment plant for any person," etc. This phrase needs to be explained before the City
Council can comment.
Section 5
The section currently requires approval from the City for the District to provide
sewage treatment for any person, firm or corporation outside District's boundaries.
The revision allows the District at its expense to utilize packaged treatment system
or systems to treat sewage within "the annexed area" or within the District and to
discharge pre-treated effluent to sewer trunk lines as long as the District does not
exceed its allotted sewer service units.
Comment: Currently, the District does not have a sphere of influence.
Accordingly, it cannot annex additional territory. As stated previously, the District needs
to identify the area it intends to annex in order for the City Council to consider this
proposal.
In addition, in the City Council's opinion, the use of packaged treatment or pre-treatment
systems is more complicated than the proposed revision acknowledges. Dave Smith's
comment recognizes that a definition is needed of how the level of treatment relates to
ESSU reduction. There are a number of other issues that will have to be addressed,
including the procurement of the systems, the installation, operation and maintenance of
Letter to UVSD Board of Directors
Subject: Ad hoc committee proposals
Dated:
Page 7
the systems, repair and replacement of the systems, the funding for the systems, including
depreciation and replacement, and liability arising from the operation, maintenance,
repair and replacement of the systems. All of these issues can affect the City's WWTP.
Section 6
The City Council seeks a revision to Section 6, not considered by the ad hoc committee,
to address its concern about the District's right to approve the sewer budget, which was
gained by the District for the first time in Amendment No. 1 to the Participation
Agreement, which amendment was approved before the District adopted a five member
directly elected Board. The current system disrupts the City operations and the dispute
resolution provision is awkward and does not provide a timely resolution for disputed
items. It also becomes less necessary to involve the District in the City's budgeting
process as the agreement morphs from a sharing of the unified costs of the entire system
to sharing costs of the WWTP and each party paying for the costs to maintain its separate
collection system and possibly billing, collections and other financial services.
The City Council would like to negotiate an alternative through the ad hoc committees
that makes sense for both parties.
Section 9
Comment: The City Council proposes to revise the agreement to reflect current practice
by giving the City the option of installing sewer laterals for new connections or requiring
a property owner or developer to install the lateral subject to inspection and approval by
the City.
Section 11
No changes are proposed to this section which provides that the District will establish by
ordinance or resolution such rules and regulations as are necessary for the orderly
administration of the District's system. The City Council proposes the following
revisions, not considered by the ad hoc committees, which are underlined:
District will establish by ordinance or resolution, as appropriate, such rules
and regulations as are necessary for the orderly administration of District's
collection system; provided, however, that any rules and regulations
governing the trunk line from the WWTP to Ford Road must be approved
by the City Council. These rules and regulations shall include the use of
the public sewers and drains, the installation of sewer lines and
connections in buildings, the installation of sewer laterals and public
sewer mains and the extension of these, the discharge of waters and wastes
into the public sewer system, and sewer fees and charges, including
connection fees, service fees, and capacity charges. Said rules and
regulations shall meet all regulatory requirements governing sewage
Letter to UVSD Board of Directors Page 8
Subject: Ad hoc committee proposals
Dated:
collection systems, including waste discharge requirements for the
District's collection svstem and the Waste Water Treatment Plant.
Section 12
City Council proposes to change "will" to "shall" in the first sentence in this section.
Section 13
(1) The changes to this section require all revenues received from City and District
sewer system customers to be held in separate accounts. (2) The proposed changes
require the City to implement and use a work order or other job tracking system to
keep track of hours worked, equipment used, and materials used, when working on
the City's collection system and the District's collection system. The tracking system
will be used to allocate the actual cost of maintenance, repair, and rehabilitation of
the City's collection system to the City and the District's collection system to the
District. The proposed changes are somewhat unclear on this point, but it appears
that the actual costs for the past year will determine the allocation of costs in the
upcoming budget year. (3) The proposed changes to the agreement require the City
to charge the District "cost-based" fees for providing engineering services,
management and administrative oversight related to the maintenance and operation
of the District's collection system. (4) The City and the District must agree during
the annual budget process on the charges for engineering services, management and
administration for the W WTP.
Comments:
(1) This change conforms to current practice, although it should be made clear that the
term "accounts" refers to accounts established within the City's budget by account
number and does not refer to different bank accounts.
(2) Since the District is requesting and is the primary beneficiary of this change, the
District should pay the cost to establish and use this system. If the parties decide that the
City should propose a fee for maintaining, repairing and rehabilitating the District's
collection system, the tracking system would be useful for verifying that the City's
charges are based on its actual costs, but the hourly rates for labor and equipment rental
should include an amount to account for direct and indirect overhead as well as the direct
expense for those items.
(3) and (4) The terms "engineering services," "management," "administrative oversight,"
and "administration" need additional definition. (3) appears to refer to the City charges
for these services. The City assumes that since it operates and maintains the WWTP that
the engineering services, management and administration for the WWTP refers to those
expenses incurred by the City.
Letter to UVSD Board of Directors
Subject: Ad hoc committee proposals
Dated:
Page 9
Clarification of these provisions could address the on-going dispute over sharing
administrative costs and could afford an opportunity to resolve the dispute over the 2009-
10, 10-11 and 11-12 budget years.
Section 14
This proposal should be discussed by the City Council and the District Board. The City
Council notes that Water Code Section 1210 provides, in pertinent part, as follows: "The
owner of a waste water treatment plant operated for the purpose of treating wastes from a
sanitary sewer system shall hold the exclusive right to the treated waste water as against
anyone who has supplied the water discharged into the waste water collection and
treatment system, including a person using water under a water service contract, unless
otherwise provided by agreement."
The current Participation Agreement does not agree to grant the District a right to treated
waste water. As stated in the Preliminary General Comments, the City Council would
have to be convinced that it is a benefit to the City's residents and sewer system
ratepayers to share waste water produced by the WWTP with the District.
The City Council looks forward to productive negotiations through the ad hoc
committees on the changes to the Participation Agreement discussed by the ad hoc
committees and the issues contained in this letter.
Very truly yours,
Mari Rodin, Mayor
Calculation Excluding Budgeted Connection Fee Revenue
Exhibit #1
r
For Allocating Shared Expenses
City of Ukiah
Inside City and inside District
0
2,776
2,776
Inside City and outside District
6,257
6,257
6,257
Total - City
6,257 52.53%
9,033 75.84%
9,033 75.84%
UVSD
Inside City
2,776
0
0
Outside City
2,878
2,878
2,878
Total - UVSD
5,653 47.47%
2,878 24.16%
2,878 24.16%
Total - Citand UVSD
11,910 100.00%
11,910 100.00%
11,910 100.00%
For Allocating Plant Expansion Debt Service
City of Ukiah
Inside City and inside District
0
0
780
Inside City and outside District
840
840
840
Total - City
840 35.00%
840 35.00%
1,620 67.50%
UVSD
Inside City
780
780
0
Outside City
780
780
780
Total - UVSD
1,560 65.00%
1,560 65.00%
780 32.50%
Total - Cit and UVSD
2,400 100.00%
2,400 100.00%
2,400 100.00%
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Shared Expenses (Fund 612)
Operations [1)
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTP Debt Service for Upgrades [1)
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component [2)
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($662,850) ($319,150)
Capital Projects [1)
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Contribution (to)/from Reserves [1)
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Subtotal
($6,721,504)
($3,358,869) ($3,362,635)
($4,696,352) ($2,025,152)
($5,015,502) ($1,706,002)
Direct Expenses
Operations
($198,725)
$0 ($198,725)
$0 ($198,725)
$0 ($198,725)
Capital Projects
($1,181,525)
($661,750) ($519,775)
($661,750) ($519,775)
($661,750) ($519,775)
Subtotal
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750) ($718,500)
Total
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,677,252) ($2,424,502)
Avera a Annual Revenue Requirement per ESSU
($680)
($643) ($722)
($593) ($953)
($629) ($842)
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Average Annual Rate Revenue per ESSU
$680
$662 $701
$662 $701
$662 $701
Rate Increases
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue from existing rates
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Revenue Requirement
Operations [11
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTP Debt Service for Upgrades [1)
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component [2)
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($662,850) ($319,150)
Capital Projects [1)
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Reserves [1)
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Direct Expenses
($1,380,250)
($661,750) ($718,500)
($661,750) $718,500)
($661,750 $718,500
Subtotal
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,677,252) ($2,424,502)
Reimbursement of Debt Service - WWTP Expansion [3)
$0 $0
$0 $0
$0 $0
Surplus/(Deficit)
$0
$119,153 ($119,153)
$618,010 ($726,763)
$298,860 ($407,613)
% Rate Increase Needed to balance budget
-3% 3%
-10% 36%
-5% 20%
780
Portion of rate increase related to detachment
-7% 33%
-2% 17%
Residential
Fixed (per Dwelling per Month)
$50.44 $53.47
$45.22 $72.74
$47.92 $64.28
Flow Unit Rate ($/HCF)
$1.98 $3.40
$1.78 $4.63
$1.88 $4.09
Average User bill (8.5 units of water) - Monthly
_
$57.27
$70.81
- -
$60.31 $112.05
$63.91 $85.12
Average User bill (8.5 units of water) - Annually
_
_
$807 $850_
_
$724 $1,457
$1,021
Commercial Rates
Low Strength Users ($/HCF)
$7.40 $7.91
$6.63 $10.76
$7.03 $9.51
Moderate Strength Users ($/HCF)
$7.91 $6.46
$7.09 $11.51
$7.51 $10.17
Medium Strength Users ($/HCF)
$13.99 $14.96
$12.54 $20.35
$13.29 $17.98
High Strength Users ($/HCF)
$18.02 $19.26
$16.16 $26.20
$17.12 $23.15
r r
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Estimated Ending Balance (as of 6/3012012)
Shared Funds
612 - Shared Operations Fund [1)
$229,902
$120,776 $109,126
$174,350 $55,552
$174,350 $55,552
611- Shared Debt Payment Fund [21
($674,292)
($236,002) ($438,290)
($236,002) ($438,290)
($455,147) ($219,145)
614 - Shared Capital Projects Fund [41
$3,922,943
$1,997,712 $1,413,971
$1,997,712 $1,413,971
$1,997,712 $1,413,971
Direct Funds
622 - City of Ukiah Rate Stabilization Fund
$3,749,537
$3,749,537
$3,749,537
$3,749,537
641 - District Operations Fund
$2,311,723
$2,311,723
$2,311,723
$2,311,723
642 - District Rate Stabilization Fund
$4,005,752
$4,005,752
$4,005,752
$4,005,752
650- District CIP Fund
($267,160)
($267,160)
($267,160)
($267,160)
620 - City of Ukiah CIP Fund
$435,138
$435,136
$435,138
$435,138
Total Funds
$13,713,543
$6,067,161 $7,135,122
$6,120,735 $7,081,548
$5,901,590 $7,300,693
[1] Allocated using 'For Shared Expenses" ESSUs as shown above
[2] Allocated using 'Plant Expansion' ESSUs as shown above
[3] Reimbursed over 5 years
(4) Allocation was provided in FY11-12 budget; $511,522 of the total funds are considered unallocated
Gordon's comments:
It doesn't appear that the connection fee revenue is included in this computation.
If connection fee revenue is not included, the result is that the rate payers are funding 100% of the expansion debt payment.
Fund balance is distributed on ESSU ratio for Fund #612. This is not correct
S:\Finance\xfered from FINANCESHARE on FS4 (fs4)\UVSD\Detachment\UVSD detachment 20Sep20l l.xlsx - No Reimbursement
Calculation Excluding Budgeted Connection Fee Revenue
Exhibit #2
For Allocating Shared Expenses
City of Ukiah
Inside City and inside District
0
2,776
2,776
Inside City and outside District
6,257
6,257
6,257
Total - City
6,257 52.53%
9,033 75.84%
9,033 75.84%
UVSD
Inside City
2,776
0
0
Outside City
2,878
2,878
2,878
Total - UVSD
5,653 47.47%
2,878 24.16%
2,878 24.16%
Total - Ciand UVSD
11,910 100.00%
11,910 100.00%
11,910 100.00%
For Allocating Plant Expansion Debt Service
City of Ukiah
Inside City and inside District
0
0
805
Inside City and outside District
840
840
840
Total - City
840 35.00%
840 35.00%
1,645 68.54%
UVSD
Inside City
780
780
0
Outside City
780
780
755
Total - UVSD
1,560 65.00%
1,560 65.00%
755 31.46%
Total - Cl and UVSD
2,400 100.00%
2,400 100.00%
2,400 100.00%
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Shared Expenses (Fund 612)
Operations [11
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTPDebt Service for Upgrades 111
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWfP Debt Service for Expansion Component [21
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($673,079) ($308,921)
Capital Projects [1]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Contribution (to)/from Reserves [1]
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Subtotal
($6,721,504)
($3,358,869) ($3,362,635)
($4,696,352) ($2,025,152)
($5,025,731) ($1,695,773)
Direct Expenses
Operations
($198,725)
$0 ($198,725)
$0 ($198,725)
$0 ($198,725)
Capital Projects
($1,181,525)
($661,750) ($519,775)
($661,750) ($519,775)
($661,750) ($519,775)
Subtotal
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750) ($718,500)
Total
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,687,481) ($2,414,273)
Average Annual Revenue Requirement per ESSU
($680)
($643) ($722)
($593) ($953)
($630) ($839)
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Average Annual Rate Revenue per ESSU
$680
$662 $707
$662 $701
$662 $701
Rate Increases
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue from existing rates
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Revenue Requirement
Operations pl
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTP Debt Service for Upgrades [1)
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component [21
($982,000)
($343,700) ($638,300)
($343,700
($636,300)
($673,079) ($308,921)
Capital Projects [1]
($370,650)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Reserves [t)
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Direct Expenses
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750) ($718,500)
Subtotal
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,687,481) ($2,414,273)
Reimbursement of Debt Service - WWTP Expansion [a1
$0 $0
$0 $0
$329;379) $329,379
Surplus/(Deficit)
$0
$119,153 ($119,153)
$618,010 ($726,763)
($40,748) ($68,004)
% Rate Increase Needed to balance budget
-3% 3%
-10% 36%
1% 3%
805
Portion of rate increase related to detachment
-7% 33%
4% 0%
r
Residential
Fixed (per Dwelling per Month)
$50.44 $53.47
$45.22 $72.74
$50.78 $55.27
Flow Unit Rate ($/HCF)
$1.98 $3.40
$178 $4.63
$1.99 $3.51
Average User bill (8.5 units of water) - Monthly
$_67.27 $70.81
$60.31 $
112.05
$
67.73 $73.20
Average User bill (8.5 units of water) - Annually
$807 $850
_
$724 $1,457
- -
_
$613 $878
- -
Commercial Rates
-
Low Strength Users ($/HCF)
$7.40 $7.91
$6.63 $10.76
$7.45 $8.18
Moderate Strength Users ($/HCF)
$7.91 $8.46
$7.09 $11.51
$7.96 $8.75
Medium Strength Users ($/HCF)
$13.99 $14.96
$12.54 $20.35
$14.09 $15.46
High Strength Users($/HCF)
$18.02 $19.26
$16.16 $26.20
$18.14 $19.91
r i
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Estimated Ending Balance (as of 6/30/2012)
Shared Funds
612 - Shared Operations Fund [11
$229,902
$120,776 $109,126
$174,350 $55,552
$174,350 $55,552
611 - Shared Debt Payment Fund [21
($674,292)
($236,002) ($438,290)
($236,002) ($438,290)
($462,171) ($212,121)
614 - Shared Capital Projects Fund [4]
$3,922,943
$1,997,712 $1,413,971
$1,997,712 $1,413,971
$1,997,712 $1,413,971
Direct Funds
622 - City of Ukiah Rate Stabilization Fund
$3,749,537
$3,749,537
$3,749,537
$3,749,537
641 - District Operations Fund
$2,311,723
$2,311,723
$2,311,723
$2,311,723
642 - District Rate Stabilization Fund
$4,005,752
$4,005,752
$4,005,752
$4,005,752
650 - District CIP Fund
($267,160)
($267,160)
($267,160)
($267,160)
620 - City of Ukiah CIP Fund
$435,138
$435,138
$435,138
$435,138
Total Funds
$13,713,543
$6,067,161 $7,135,122
$6,120,735 $7,081,548
$5,894,566 $7,307,717
[1] Allocated using'For Shared Expenses" ESSUs as shown above
[2] Allocated using'Plant Expansion' ESSUs as shown above
[3] Reimbursed over 5 years
[4] Allocation was provided in FYI 1-12 budget; $511,522 of the total funds are considered unallocated
S:\Finance\xfered from FINANCESHARE on FS4 (fs4)\UVSD\Detachment\UVSD detachment 20Sep2011.x1sx - Reimburse UVSD = 0%
Calculation Excluding Budgeted Connection Fee Revenue
Exhibit #3
r
For Allocating Shared Expenses
City of Ukiah
Inside City and inside District
0
2,776
2,776
Inside City and outside District
6,257
6,257
6,257
Total - City
6,257 52.53%
9,033 75.84%
9,033 75.84%
UVSD
Inside City
2,776
0
0
Outside City
2,878
2,878
2,878
Total - UVSD
5,653 47.47%
2,878 24.16%
2,878 24.16%
Total - Ciand UVSD
11,910 100.00%
11,910 100.00%
11,910 100.00%
For Allocating Plant Expansion Debt Service
City of Ukiah
Inside City and inside District
0
0
550
Inside City and outside District
840
840
840
Total - City
840 35.00%
840 35.00%
1,390 57.92%
UVSD
Inside City
780
780
0
Outside City
780
780
1,010
Total - UVSD
1,560 65.00%
1,560 65.00%
1,010 42.08%
Total - Ci and UVSD
2,400 100.00%
2,400 100.00%
2,400 100.00%
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Shared Expenses (Fund 612)
Operations [t]
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTP Debt Service for Upgrades [t]
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWfP Debt Service for Expansion Component (2]
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($568,742) ($413,258)
Capital Projects [1]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Contribution (to)/from Reserves [1]
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Subtotal
($6,721,504)
($3,358,869) ($3,362,635)
($4,696,352) ($2,025,152)
($4,921,393) ($1,800,111)
Direct Expenses
Operations
($198,725)
$0 ($198,725)
$0 ($198,725)
$0 ($198,725)
Capital Projects
($1,181,525)
($661,750) ($519,775)
($661,750) ($519,775)
($661,750) ($519,775)
Subtotal
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750) ($718,500)
Total
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,583,143) ($2,518,611)
Average Annual Revenue Re uirement per ESSU
($680)
($643) ($722)
($593) ($953)
($618) ($875)
Total
City of Ukiah UVSD
City of Ukiah UVSD
C[tv of Ukiah UVSD
Rate Revenue
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Average Annual Rate Revenue per ESSU
$680
$662 $701
$662 $701
$662 $701
Rate Increases
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue from existing rates
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Revenue Requirement
Operations [ij
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($936,450)
WWTP Debt Service for Upgrades p]
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component t2)
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($566,742) ($413,258)
Capital Projects [i]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Reserves [tj
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Direct Expenses
($1,380,250)
($661,750) ($718,500)
$661,750) $718,500)
($661,750 $718,500)
Subtotal
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,583,143) ($2,518,611)
Reimbursement of Debt Service - W WTP Expansion [s]
$0 $0
$0 $0
$225,042 $225,042
Surplus/(Deficit)
$0
$119,153 ($119,153)
$618,010 ($726,763)
$167,927 ($276,679)
% Rate Increase Needed to balance budget
-3% 3%
-10% 36%
-3% 14%
550
Portion of rate increase related to detachment
-7% 33%
0% 11%
r
Residential
Fixed (per Dwelling per Month)
$50.44 $53.47
$45.22 $72.74
$49.02 $60.81
Flow Unit Rate ($/HCF)
$1.98 $3.40
$1.78 $4.63
$1.92 $3.87
Average User bill (8.5 units of water) - Monthly
$67.27 $_70.81
$_60.31 $_112.05
$_65.38 $
80.52
Average User bill (8.5 units of water) - Annually
$807 $850
$724 $1,457_
_
_$_7.8.5_ _ _ _ _ $966
Commercial Rates
Low Strength Users ($/HCF)
$7.40 $7.91
$6.63 $10.76
$7.19 $9.00
Moderate Strength Users ($/HCF)
$7.91 $8.46
$7.09 $11.51
$7.69 $9.62
Medium Strength Users ($/HCF)
$13.99 $14.96
$12.54 $20.35
$13.60 $17.01
High Strength Users ($/HCF)
$18.02 $19.26
$16.16 $26.20
$17.51 $21.90
r r
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Estimated Ending Balance (as of 6/30/2012)
Shared Funds
612 - Shared Operations Fund [1]
$229,902
$120,776 $109,126
$174,350 $55,552
$174,350 $55,552
611 - Shared Debt Payment Fund [2]
($674,292)
($236,002) ($438,290)
($236,002) ($438,290)
($390,527) ($283,765)
614- Shared Capital Projects Fund [4]
$3,922,943
$1,997,712 $1,413,971
$1,997,712 $1,413,971
$1,997,712 $1,413,971
Direct Funds
622 - City of Ukiah Rate Stabilization Fund
$3,749,537
$3,749,537
$3,749,537
$3,749,537
641 - District Operations Fund
$2,311,723
$2,311,723
$2,311,723
$2,311,723
642 - District Rate Stabilization Fund
$4,005,752
$4,005,752
$4,005,752
$4,005,752
650- District CIP Fund
($267,160)
($267,160)
($267,160)
($267,160)
620 - City of Ukiah CIP Fund
$435,138
$435,138
$435,138
$435,138
Total Funds
$13,713,543
$6,067,161 $7,135,122
$6,120,735 $7,081,548
$5,966,210 $7,236,073
]1] Allocated using'For Shared Expenses" ESSUs as shown above
]2] Allocated using'Plant Expansion' ESSUs as shown above
(3] Reimbursed over 5 years
(4] Allocation was provided in FY11-12 budget; $511,522 of the total funds are considered unallocated
S:\Financebdered from FINANCESHARE on FS4 (fs4)\UVSD\Detachment\UVSD detachment 20Sep20l1.xlsx - Reimburse City = 0%
Calculation Including Budgeted Connection Fee Revenue ,
Exhibit #1
r
.r
For Allocating Shared Expenses
City of Ukiah
Inside City and inside District
0
2,776
2,776
Inside City and outside District
6,257
6,257
6,257
Total - City
6,257 52.53%
9,033 75.84%
9,033 75.84%
UVSD
Inside City
2,776
0
0
Outside City
2,678
2,878
2,878
Total - UVSD
5,653 47.47%
2,878 24.16%
2,878 24.16%
Total - Citand UVSD
11,910 100.00%
11,910 100.00%
11,910 100.00%
For Allocating Plant Expansion Debt Service
City of Ukiah
Inside City and inside District
0
0
780
Inside City and outside District
840
840
840
Total - City
840 35.00%
840 35.00%
1,620 67.50%
UVSD
Inside City
780
780
0
Outside City
780
780
780
Total - UVSD
1,560 65.00%
1,560 65.00%
780 32.50%
Total - Citand UVSD
2,400 100.00%
2,400 100.00%
2,400 100.00%
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Shared Expenses (Fund 612)
Operations [1]
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTP Debt Service for Upgrades [1)
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component [2]
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($662,850) ($319,150)
Capital Projects p]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Contribution (to)/from Reserves [i]
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Subtotal
($6,721,504)
($3,358,869) ($3,362,635)
($4,696,352) ($2,025,152)
($5,015,502) ($1,706,002)
Direct Expenses
Operations
($198,725)
$0 ($198,725)
$0 ($198,725)
$0 ($198,725)
Capital Projects
($1,181,525)
($661,750) ($519,775)
($661,750) ($519,775)
($661,750) ($519,775)
Subtotal
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750) ($718,500)
Total
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,677,252) ($2,424,502)
Average Annual Revenue Re uirement 66E S6S U6
($680)
($643) ($722)
($593) ($953)
($629) ($842)
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Connection Fee Revenue
$54,555 $218,220
$54,555
$
218,220
$
54,555
$21
8,220
Average Annual Rate Revenue per ESSU
$680
$662 $701
_
_ _
_
$662 $701
_
_
_
$662 $701
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue from existing rates
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,690
Revenue Requirement
Operations [i)
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTP Debt Service for Upgrades [t)
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component [2)
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($662,850) ($319,150)
Capital Projects [t]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Reserves ill
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Direct Expenses
($1,380,250)
($661,750) ($718,500
$661,750) ($718,500)
$661,750 $718,500
Subtotal
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,677,252) ($2,424,502)
Reimbursement of Debt Service - WWTP Expansion [31
$0 $0
$0 $0
$0 $0-
Surplus/(Deficit)
$0
$119,153
($119,153)
$618,010
($726,763)
$298,860 ($407,613)
Surplus/(Deficit), Including Connection Fee Revenue
$173,708
1
$_99,067
$672,565
1
($508,543)
$353,415 ($189,393)
-
% Rate Increase Needed to balance budget
0%
0%
0%
25%
0%
9%
780
Portionof rate increase related to detachment
0%
25%
0%
9%1
Residential
Fixed (per Dwelling per Month)
$50.44 $53.47
$50.44 $66.95
$50.44 $58.49
Flow Unit Rate ($/HCF)
$1.98 $3.40
$1.98 $4.26
$1.98 $3.72
Average User bill (8.5 units of water) - Monthly
$67.27 $70.81
$67.27
$103.14
$67.27 $77.46
Average User bill (8.5 units of water) - Annually
_
_ _ $807 _ _ $85.0_
_
_
_ _ $807 _ $1,341
_ _ $807
$9
3
0
Commercial Rates
_ _ _ _
.
.
Low Strength Users ($/HCF)
$7.40 $7.91
$7.40 $9.90
$7.40 $8.65
Moderate Strength Users ($/HCF)
$7.91 $8.46
$7.91 $10.59
$7.91 $9.25
Medium Strength Users ($/HCF)
$13.99 $14.96
$13.99 $18.73
$13.99 $16.36
High Strength Users ($/HCF)
$18.02 $19.26
$18.02 $24.12
$18.02 $21.07
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Estimated Ending Balance (as of 6/3012012)
Shared Funds
612 - Shared Operations Fund [1]
$229,902
$120,776 $109,126
$174,350 $55,552
$174,350 $55,552
611 - Shared Debt Payment Fund [2]
($674,292)
($236,002) ($438,290)
($236,002) ($438,290)
($455,147) ($219,145)
614 - Shared Capital Projects Fund [4]
$3,922,943
$1,997,712 $1,413,971
$1,997,712 $1,413,971
$1,997,712 $1,413,971
Direct Funds
622 - City of Ukiah Rate Stabilization Fund
$3,749,537
$3,749,537
$3,749,537
$3,749,537
641- District Operations Fund
$2,311,723
$2,311,723
$2,311,723
$2,311,723
642 - District Rate Stabilization Fund
$4,005,752
$4,005,752
$4,005,752
$4,005,752
650- District CIP Fund
($267,160)
($267,160)
($267,160)
($267,160)
620-City of Ukiah CIPFund
$435,138
$435,138
$435,138
$435,138
Total Funds
$13,713,543
$6,067,161 $7,135,122
$6,120,735 $7,081,548
$5,901,590 $7,300,693
[1] Allocated using'For Shared Expenses" ESSUs as shown above
[2] Allocated using'Plant Expansion' ESSUs as shown above
[3] Reimbursed over 5 years
[4] Allocation was provided in FY11-12 budget; $511,522 of the total funds are considered unallocated
Gordon's comments:
It doesn't appear that the connection fee revenue is included in this computation.
If connection fee revenue is not included, the result is that the rate payers are funding 100% of the expansion debt payment.
Fund balance is distributed on ESSU ratio for Fund #612. This is not correct
SAFinanceWered from FINANCESHARE on FS4 (fs4)\UVSD\Detachment\UVSD detachment 20Sep2011.xisx - No Reimbursement -GE
Calculation Including Budgeted Connection Fee Revenue
Exhibit #2
r
For Allocating Shared Expenses
City of Ukiah
Inside City and inside District
0
2,776
- 2;776
Inside City and outside District
6,257
6,257
6,257
Total - City
6,257 52.53%
9,033 75.84%
9,033 75.84%
UVSD
Inside City
2,776
0
0
Outside City
2,878
2,878
2,878
Total - UVSD
5,653 47.47%
2,878 24.16%
2,878 24.16%
Total - Ciand UVSD
11,910 100.00%
11,910 100.00%
11,910 100.00%
For Allocating Plant Expansion Debt Service
City of Ukiah
Inside City and inside District
0
0
805
Inside City and outside District
840
840
840
Total - City
840 35.00%
840 35.00%
1,645 68.54%
UVSD
Inside City
780
780
0
Outside City
780
780
755
Total - UVSD
1,560 65.00%
1,560 65.00%
755 31.46%
Total - C[ and UVSD
2,400 100.00%
2,400 100.00%
2,400 100.00%
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Shared Expenses (Fund 612)
Operations [1]
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTPDebt Service for Upgrades [1]
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509
($941,691)
WWTP Debt Service for Expansion Component [21
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($673,079) ($308,921)
Capital Projects [1]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Contribution (to)/from Reserves [1]
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Subtotal
($6,721,504)
($3,358,869) ($3,362,635)
($4,696,352) ($2,025,152)
($5,025,731) ($1,695,773)
Direct Expenses
Operations
($198,725)
$0 ($198,725)
$0 ($198,725)
$0 ($198,725)
Capital Projects
($1,181,525)
($661,750) ($519,775)
($661,750) ($519,775)
($661,750) ($519,775)
Subtotal
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750) ($718,500)
Total
($8,101,754)
($4,020.619) ($4,081,135)
($5,358,102) ($2,743,652
($5,687,481) ($2,414,273
Avera a Annual Revenue Re uirement per ESSU
($680)
($643) ($722)
$593) $953
($630) ($839
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Connection Fee Revenue
$
5.4,555 $218,220
$54,555 $218,220
$54,555 $2
18,220
Average Annual Rate Revenue per ESSU
$680
_
$662 $701
$662 $701
.
$662 $701
RateIncreases
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue from existing rates
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Revenue Requirement
Operations [1]
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTP Debt Service for Upgrades [1]
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component [21
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($673,079) ($308,921)
Capital Projects [1]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Reserves [11
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Direct Expenses
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750) ($718,500)
Subtotal
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,687,481) ($2,414,273)
Reimbursement of Debt Service- WWTP Expansion [31
$0 $0
$0 $0
($329,379) $329,379
Surplus/(Deficit)
$0
$119,153 ($119,153)
$618,010 ($726,763)
($40,748) ($68,004)
Surplus/(Deficit), Including Connection Fee Revenue
$173,708 I $99,067
$672,565 ( ($508,543)
$13,807 $150,216
% Rate Increase Needed to balance budget
0/a 0%
0% 25%
0% 0%
805
Portion of rate increase related to detachment
o% 25%
0% 0%
r
Residential
Fixed (per Dwelling per Month)
$50.44 $53.47
$50.44 $66.95
$50.44 $53.47
Flow Unit Rate ($/HCF)
$1.98 $3.40
$1.98 $4.26
$1.98 $3.40
Average User bill (8.5 units of water) - Monthly
$67.27 $70.81
$67.27 $103.14
$67.27 $
70.81
Average User bill (8.5units ofwater)-Annually
_ _$807 $850
$807_ $1341_
_
_ -$807 $850
Commercial Rates
Low Strength Users ($/HCF)
$7.40 $7.91
$7.40 $9.90
$7.40 $7.91
Moderate Strength Users ($/HCF)
$7.91 $8.46
$7.91 $10.59
$7.91 $8.46
Medium Strength Users ($/HCF)
$13.99 $14.96
$13.99 $18.73
$13.99 $14.96
High Strength Users ($/HCF)
$18.02 $19.26
$18.02 $24.12
$18.02 $19.26
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Estimated Ending Balance (as of 6/3012012)
Shared Funds
612 - Shared Operations Fund [1]
$229,902
$120,776 $109,126
$174,350 $55,552
$174,350 $55,552
611 - Shared Debt Payment Fund [2]
($674,292)
($236,002) ($438,290)
($236,002) ($438,290)
($462,171
($212,121)
614 - Shared Capital Projects Fund [4]
$3,922,943
$1,997,712 $1,413,971
$1,997,712 $1,413,971
$1,997,712 $1,413,971
Direct Funds
622 - City of Ukiah Rate Stabilization Fund
$3,749,537
$3,749,537
$3,749,537
$3,749,537
641 - District Operations Fund
$2,311,723
$2,311,723
$2,311,723
$2,311,723
642 - District Rate Stabilization Fund
$4,005,752
$4,005,752
$4,005,752
$4,005,752
650- District CIP Fund
($267,160)
($267,160)
($267,160)
($267,160)
620 - City of Ukiah CIP Fund
$435,138
$435,138
$435,138
$435,138
Total Funds
$13,713,543
$6,067,161 $7,135,122
$6,120,735 $7,081,548
$5,894,566 $7,307,717
[11 Allocated using 'For Shared Expenses" ESSUs as shown above
[2] Allocated using'Plant Expansion' ESSUs as shown above
[3] Reimbursed over 5 years
[4] Allocation was provided in FY11-12 budget; $511,522 of the total funds are considered unallocated
S:\Finance\xfered from FINANCESHARE on FS4 (fs4)\UVSD\Detachment\UVSD detachment 20Sep2011.xlsx - Reimburse UVSD = 0%- GE
Calculation Including Budgeted Connection Fee Revenue
Exhibit #3
Stat
us •Detachment
District detaches and retains 1,560
expansion ESSUs
District detaches ESSUS; City takes
i -
reimburses (No City rate increase)
Allocating Shared Expenses
City of Ukiah-_
Inside City and inside District
0
2,776
2,776
Inside City and outside District
6,257
6,257
6,257
Total - City
6,257 52.53%
9,033 75.84%
9,033 75.84%
UVSD
Inside City
2,776
0
0
Outside City
2,878
2,878
2,878
Total - UVSD
5,653 47.47%
2,878 24.16%
2,878 24.16%
Total - Ciand UVSD
11,910 100.00%
11,910 100.00%
11,910 100.00%
For Allocating Plant Expansion Debt Service
City of Ukiah
Inside City and inside District
0
0
550
Inside City and outside District
840
840
840
Total - City
840 35.00%
840 35.00%
1,390 57.92%
UVSD
Inside City
780
780
0
Outside City
780
780
1,010
Total - UVSD
1,560 65.00%
1,560 65.00%
1,010 42.08%
Total - City and UVSD
2,400 100.00%
2,400 100.00%
2,400 100.00%
RVISTMUN
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Shared Expenses (Fund 612)
Operations [1]
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTPDebt Service for Upgrades [1]
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component [2]
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($568,742) ($413,258)
Capital Projects [1]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Contribution (to)ffrom Reserves [1]
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Subtotal
($6,721,504)
($3,358,869) ($3,362,635)
($4,696,352) ($2,025,152)
($4,921,393) ($1,800,111)
Direct Expenses
Operations
($198,725)
$0 ($198,725)
$0 ($198,725)
$0 ($198,725)
Capital Projects
($1,181,525)
($661,750) ($519,775)
($661,750) ($519,775)
($661,750) ($519,775)
Subtotal
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750) ($718,500)
Total
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,583,143) ($2,518,611)
Average Annual Revenue Re uirement per ESSU
($680)
($643) ($722)
($593) ($953)
($618) ($875)
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Connection Fee Revenue
$54,555 $_2_18,220
$54,555 $218,220
$54,555 $2
1
8,220
Average Annual Rate Revenue per ESSU
$680
$662 $701
$662 $701
_
_
$662 $701
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Rate Revenue from existing rates
$8,101,754
$4,139,772 $3,961,982
$5,976,112 $2,016,890
$5,976,112 $2,016,890
Revenue Requirement
Operations [1]
($3,883,787)
($2,040,294) ($1,843,493)
($2,945,337) ($938,450)
($2,945,337) ($938,450)
WWTPDebt Service for Upgrades [1]
($3,897,200)
($2,047,340) ($1,849,860)
($2,955,509) ($941,691)
($2,955,509) ($941,691)
WWTP Debt Service for Expansion Component [2]
($982,000)
($343,700) ($638,300)
($343,700) ($638,300)
($568,742) ($413,258)
Capital Projects [1]
($370,850)
($194,821) ($176,029)
($281,240) ($89,610)
($281,240) ($89,610)
Reserves [1]
$2,412,333
$1,267,286 $1,145,047
$1,829,434 $582,899
$1,829,434 $582,899
Direct Expenses
($1,380,250)
($661,750) ($718,500)
($661,750) ($718,500)
($661,750 $718,500
Subtotal
($8,101,754)
($4,020,619) ($4,081,135)
($5,358,102) ($2,743,652)
($5,583,143) ($2,518,611)
Reimbursement of Debt Service - WWTP Expansion [3]
$0 $0
$0 $0
$225,042 $225,042
Surplus/(Deficit)
$0
$119,153 ($119,153)
$618,010 ($726,763)
$167,927 ($276,679)
Surplus/(Deficit), Including Connection Fee Revenue
$173,708 $99,067
$672,565 ($508,543)
$222,482 ($58,459)
% Rate Increase Needed to balance budget
0% 0%
0% 25%
0% 3%
550
Portion of rate increase related to detachment
0% 25%
0% 3%
P-M M-3111 r
Residential
Fixed (per Dwelling per Month)
$50.44 $53.47
$50.44 $66.95
$50.44 $55.02
Flow Unit Rate ($/HCF)
$1.98 $3.40
$1.98 $4.26
$1.98 $3.50
Average User bill (8.5 units of water) - Monthly
$67.27_ $70.81
$67.27 $103.14
$6727 $72.86
Average User bill (8.5 units of water) - Annually
$807 $850
$807 $1,341
$807 $674
Commercial Rates
Low Strength Users ($/HCF)
$7.40 $7.91
$7.40 $9.90
$7.40 $8.14
Moderate Strength Users ($/HCF)
$7.91 $8.46
$7.91 $10.59
$7.91 $8.71
Medium Strength Users ($/HCF)
$13.99 $14.96
$13.99 $18.73
$13.99 $15.39
High Strength Users ($/HCF)
$18.02 $19.26
$18.02 $24.12
$18.02 $19.82
r r
Total
City of Ukiah UVSD
City of Ukiah UVSD
City of Ukiah UVSD
Estimated Ending Balance (as of 6/30/2012)
Shared Funds
612 - Shared Operations Fund [1]
$229,902
$120,776 $109,126
$174,350 $55,552
$174,350 $55,552
611 - Shared Debt Payment Fund [2]
($674,292)
($236,002) ($438,290)
($236,002) ($438,290)
($390,527) ($283,765)
614 - Shared Capital Projects Fund [4]
$3,922,943
$1,997,712 $1,413,971
$1,997,712 $1,413,971
$1,997,712 $1,413,971
Direct Funds
622 - City of Ukiah Rate Stabilization Fund
$3,749,537
$3,749,537
$3,749,537
$3,749,537
641 - District Operations Fund
$2,311,723
$2,311,723
$2,311,723
$2,311,723
642 - District Rate Stabilization Fund
$4,005,752
$4,005,752
$4,005,752
$4,005,752
650 - District CIP Fund
($267,160)
($267,160)
($267,160)
($267,160)
620 - City of Ukiah CIP Fund
$435,138
$435,138
$435,138
$435,138
Total Funds
$13,713,543
$6,067,161 $7,135,122
$6,120,735 $7,081,548
$5,966,210 $7,236,073
[1] Allocated using 'For Shared Expenses" ESSUs as shown above
[2] Allocated using'Plant Expansion' ESSUs as shown above
[3] Reimbursed over 5 years
[4] Allocation was provided in FY11-12 budget; $511,522 of the total funds are considered unallocated
S:\Finance\xfered from FINANCESHARE on FS4 (fs4)\UVSD\Detachment\UV$D detachment 20Sep2011.xlsx - Reimburse City = 0% - GE
City a„/- `Zjkiafi
ITEM NO.: 13d
MEETING DATE:
AGENDA SUMMARY REPORT
October 5, 2011
SUBJECT: APPROVAL OF CONTRACT WITH HF&H CONSULTANTS IN THE AMOUNT NOT TO
EXCEED $15,000 FOR WATER CONNECTION FEE STUDY.
Background: In 1996 the City adopted new water connection fees which have remained unchanged. Since
that time, many capital improvements have been made to the city's water treatment plant and distribution
system. These improvements are not reflected in the existing connection fee structure. Including the cost of
capital improvements in the connection fee will allow the City to maintain the high level of service to its
water customers by continuing to make capital improvements that benefit the water system.
Discussion: HF&H Consultants (HF&H) is the company that performed the City's water and sewer rate
review. Due to their involvement with those projects, it seems prudent and more cost effective to use this
firm again as they already have knowledge of the City's rates and fees. Staff requested a proposal which
was reviewed and found to be complete and thorough. The fee associated for this work is $15,000. The
contract will be on a time and materials basis and will be set to not exceed $15,000. It should be noted that
the City's water connection fees are substantially lower than the other water purveyors in the valley.
Fiscal Impact:
Not Applicable Budget Amendment Required
Budgeted FY 11/12 F-1 New Appropriation
1-1
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
$55,000 Water- Administration 820.3901.250.004
Recommended Action(s): Approval of contract with Hf&H Consultants in the amount not to exceed
$15,000 for a Water Connection Fee Study.
Alternative Council Option(s): Do not approve contract and provide direction to staff
Citizens advised:
Requested by: Tim Eriksen, Director of Public Works/City Engineer
Prepared by: Jarod Thiele, Public Works Administration
Coordinated with: Jane Chambers, City Manager
Attachments: 1) Current Water Connection Fees
Approved:
J ne Chambers, City Manager
Janvary 1896
CITY OF UKIAH Attachment #
PUBLIC. UTILITIES DiI PAR*MENT
WATER AND SEWER CONNECTION FEES
The following fees and charges are for estimating purposep and are representative of the
most common cases where water and sewer mains are adjacent'to the building site.
Costs for water and sewer main extensions will be determined on a case-by-case basis.
Prospective builders/agents are advised to contact the Public Utilities Department' at
(707) 467-2829 for quotations on specific projects.
WATER
Capital Improvement Fee is based on meter size:
/314" - $ 660
X.1 " 1,100
11/211 2,200
j2 3,520 3" 7,040
4•' 11,000 ; . {
Over 4" to be determined City Council
No Capital Improvement fee will be charged for fire protection services.
New water services will be installed at the customer's expense.*
3/4" meter set on an existing service: $45.00
city aJ-,CJki"fi
ITEM NO.: 13e
MEETING DATE: October 5, 2011
AGENDA SUMMARY REPORT
SUBJECT: APPROVE PLANS AND SPECIFICATIONS TO REBUILD THE OVERHEAD SECTION
OF EAST CLAY AND SOUTH MAIN, SPECIFICATION NO. 11-12 AND DIRECT STAFF
TO ADVERTISE FOR BIDS. (EUD)
Summary: Per section 22039 of the Public Contracts Code, staff is requesting Council's approval of plans
and specifications number 11-12 to rebuild the overhead section of the East Clay and South Main. The
engineer's estimate for this project is $385,000.
Background: This project will replace the existing overhead power lines, poles and conductor, which run
from the railroad tracks west on Clay St. to Main St. and north on Main St. to Perkins St. This work is part of
an overall construction plan to increase needed capacity and capability to the north and west areas. In
addition, the project will provide the necessary infrastructure to eliminate one circuit on Orchard, decreasing
vault congestion to improve reliability and restoration ability.
Upon approval, Staff will solicit bids from qualified utility contractors to complete the work. The project
scope includes pole replacement, re-conductoring of one existing circuit and the addition of a new circuit
from the new Gobbi Substation.
In an effort to minimize costs, the City will purchase the materials that the contractor will use to complete the
project.
The plans and specifications for the project are available for City Council and public review at the Ukiah
Civic Center front counter, 300 Seminary Avenue, Ukiah, California. In addition, the plans and specifications
have been posted to the City's website for review.
Funds have been budgeted for 2011/2012 fiscal year and are available in 800.3729.930.000.
Fiscal Impact:
Not Applicable Budget Amendment Required
Budgeted FY 11/12 1-1 New Appropriation F-1 F
Amount Budgeted Source of Funds (title and Account Number Addtl. Appropriation Req'd
$450,000 Underground Maintenance 800.3729.930.000 N/A
Recommended Action(s): APPROVE PLANS AND SPECIFICATIONS TO REBUILD THE
OVERHEAD SECTION OF EAST CLAY AND SOUTH MAIN, SPECIFICATION NO. 11-12 AND
DIRECT STAFF TO ADVERTISE FOR BIDS. (EUD)
Alternative Council Option(s): Reject plans and specifications and provide direction to Staff.
Citizens advised:
N/A
Requested by:
Mel Grandi, Electric Utility Director
Prepared by:
Cindy Sauers, Project Manager
Coordinated with:
Mary Horger, Purchasing Supervisor
Attachments:
Attachment #1-Plans and Specifications
Approved: f L--
Jane hambers, City Manager
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