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Home My WebLink About2011-08-17 CC MinutesCITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 8/17/2011 1. ROLL CALL Ukiah City Council met at a Regular Meeting on August 17, 2011, the notice for which being legally noticed on August 11, 2011. Mayor Rodin called the meeting to order at 6:00 pm. Roll was taken with the following Councilmembers present: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. Councilmembers absent: None. Staff Present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, City Clerk Currie, Deputy Director of Public Works Seanor, and Project/Grant Administrator Mills. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Special Meeting of 4/21/11 b. Regular Meeting of 8/3/11 C. Regular Meeting of 4/20/11 M/S Landis/Thomas to approve minutes of Special Council Meetings of 4/21//11 and Regular Council Meetings of 8/3/11 and 4/20/11 as submitted. Motion carried by all AYE voice vote. 6. RIGHT TO APPEAL DECISION City Attorney Rapport announced a request to add an Urgency Item to the agenda as a result of the stay the State Supreme Court issued after the agenda was prepared and a need exists to take action before the next regular City Council Meeting. Item requested to be added: Authorize the Executive Director to negotiate and execute a professional services agreement with Weston Solutions, Inc. for the environmental and construction management of the implementation of the remedial action plan for the Perkins Street Rail property on a time and material basis in an amount not to exceed $338,270 and corresponding reimbursement addendum to the development and sale agreement with Weston Solutions, Inc. (Which was URA Item 8c) Page 1 of 5 8/17/2011 M/S Crane/Landis to Approve adding the Urgency Item to the Agenda as Item 13e. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. 7. CONSENT CALENDAR a. Report of Disbursements for Month of July 2011 b. Award Purchase Of Sodium Hydroxide To Olin Chlor Alkali Products At The Unit Price Of $649.90 Per Dry Ton C. Approval of Notice of Completion for South Dora Street Rehabilitation Project, Specification No. 10-01 d. Report To Council Of The Purchase Of A Commercial Grade HVAC System For The Public Safety Communications Center From Intercounty Mechanical & Electrical In The Amount Of $7,605.00 From Account 100.1915.301.000, General Government Building Maintenance And Repairs e. Notification To City Council Of Amendment #1 To The Annual Contract For The Purchase Of SCADA System Maintenance In The Amount Of $390 For FY 2010- 2011 And Notification Of Purchase Of SCADA System Maintenance For FY 2011- 2012 In The Amount Of $9600 For The Waste Water Treatment Plant To Risun Technologies f. Report To Council Of Purchase Of A Celestix VPN For $9,787.02 From Account 100.1965.800.00, Supplies And Equipment g. Authorization For City Manager To Negotiate And Execute A Contract In An Amount Not To Exceed $10,000 For Acquisition Of Professional Services From Winzler & Kelly For Preparation Of A Copper Implementation Plan For The Waste Water Treatment Plant M/S Thomas/Landis to Approve Consent Calendar 7a-7g. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Suzanne Farris, citizen, announced she received a notice from PG&E that smartmeters are coming to Ukiah. She opposes installation and requested City Council do something to stop it. 9. COUNCIL REPORTS Mayor Rodin reported that the Depot site, a possible location for courthouse, was approved by the Public Works Board, which means the Administrative Office of Courts can start negotiations. The Tax Sharing Subcommittee has been meeting and a proposed agreement is expected to come before City Council in two months. Councilmember Baldwin made a list of possible sign ordinance violations and requested the enforcement of the sign ordinance be agendized within two months. Another issue is the installation of the lime green signs in crosswalks. Baldwin feels a liability exists for the City and requests a moratorium until City Council discusses the continuation of installation. 10. CITY MANAGER/CITY CLERK REPORTS f1 11. PUBLIC HEARINGS (6:15 PM) J Page 2 of 5 8/17/2011 12. UNFINISHED BUSINESS 13. NEW BUSINESS a. Designation Of Voting Delegate And Alternates For 2011 League Of California Cities Annual Conference - September 21-23, 2011 No delegate appointed. b. Authorize The City Manager To Negotiate And Execute A Professional Services Agreement With Winzler & Kelly In An Amount Not To Exceed $276,554 For Engineering Services For The Perkins Street, Hwy 101, Orchard Avenue Traffic Signal And Roadway Improvement Project And Approve All Corresponding Budget Amendments And Transfers Contingent Upon Economic Development Administration (EDA) Approving Scope Of Work Deputy Director of Public Works Seanor presented the item. Recommended Action: Pull item, provide direction. This item will come back at the September 7 meeting. d. (1) Receive a status report related to the State's take of local redevelopment funds and provide any necessary direction to staff related to funding constraints and the Agency/City's Corresponding Fiscal Year 2011-12 Approved Budget; (2) Approval of resolutions of the City Council of the City of Ukiah, California, and the Redevelopment Agency of the City of Ukiah approving and authorizing the execution of a Community Remittance Funding Agreement by and between the City and the Redevelopment Agency setting forth the terms of the Redevelopment Agency's annual transfer of tax increment revenue to the City under AB 1X 27; (3) Approval of corresponding budget amendments to make the remittance; (4) Approval of a resolution of the Ukiah Redevelopment Agency reducing its allocation to the Low and Moderate Income Housing Fund for Fiscal Year 2011-12 and making certain related findings and determinations; and (5) Adoption of the Enforceable obligation Payment Schedule City Manager Chambers, Assistant City Manager Sangiacomo, and City Attorney Rapport presented the item. Recommended Action(s): 1) Receive a status report related to the State's take of funds and provide any necessary direction to staff related to funding constraints and the City's Fiscal Year 2011-12 Budget (Fund 765), 2) Adopt the City Remittance Resolution authorizing the execution of the Community Remittance Funding Agreement and approval of the corresponding budget amendment(s) if necessary. City Attorney Rapport explained the effects on the. Ukiah Redevelopment Agency (URA) of the Supreme Court's stay of both bills and the decision to not stay the provisions of AB 1X 26, which puts restrictions on what agencies can do. The URA can continue to perform enforceable obligations if an Enforceable Obligations Payment Schedule (EOPS) is adopted, posted on the City's website, and submitted Page 3 of 5 8/17/2011 to Department of Finance by August 28, 2011. The court will hear the case in January 2012. M/S Baldwin/Landis to approve Adoption of the City Remittance Resolution authorizing the execution of the Community Remittance Funding Agreement and approval of the corresponding budget amendment(s) if necessary. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. e. Urgency Item. Authorize the Executive Director to negotiate and execute a professional services agreement with Weston Solutions, Inc. for the environmental and construction management of the implementation of the remedial action plan for the Perkins Street Rail property on a time and material basis in an amount not to exceed $338,270 and corresponding reimbursement addendum to the development and sale agreement with Weston Solutions, Inc. (Which was URA Item 8c) City Attorney Rapport, Assistant City Manager Sangiacomo, and Project and Grant Administrator Mills presented the item. Recommended Action(s): Authorize the City Manager (contingent on NCRA's approval of the addendum to the option agreement) to negotiate and execute a professional services agreement with Weston Solutions, Inc., for the environmental and construction management of the implementation of the Remedial Action Plan for the Perkins Street Rail Property on a time and material basis in an amount not to exceed $338,270, and 2) Authorize the City Manager to negotiate and execute the corresponding reimbursement addendum to the Development and Sale Agreement with Weston Solutions, Inc. The City does not take over the entire option but just for part of the work. Page 6 of the Scope of Work attachment, Schedule and Cost Estimate, tasks 1, 2, and 5 are the initial tasks. M/S Crane/Landis to approve to direct the City Manager (contingent on NCRA's approval of the addendum to the option agreement) to negotiate and execute a professional services agreement with Weston Solutions, Inc., for the environmental and construction management of the implementation of the Remedial Action Plan for the Perkins Street Rail Property on a time and material basis in an amount not to exceed $338,270 (to perform the work the URA was going to contract with Weston to perform) including authorizing the City staff to proceed in stages, allowing the City to assign the contract to the URA at any time and, 2) Authorize the City Manager to negotiate and execute the corresponding reimbursement addendum to the Development and Sale Agreement with Weston Solutions, Inc. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. C. Authorize City Manager To Negotiate And Sign Contract For Microsoft Hosted E-Mail Services For Five-Year Term Assistant City Manager Sangiacomo presented the item. Recommended Action(s): Authorize City Manager to negotiate and sign contract for Microsoft Hosted E-mail services for five-year term. Page 4 of 5 8/17/2011 M/S Crane/Thomas to approve Recommended Action. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. Adjourned to closed session and convene as the Ukiah Redevelopment Agency at 7:24 pm. 14. CLOSED SESSION - Closed Session may be held at any time during the meeting a. Conference with Labor Negotiator 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, and Electric Units b. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, Executive Director Negotiating Parties: Ukiah Redevelopment Agency and Northwest Atlantic (Costco) Under Negotiation: Price & Terms Reconvened in Open Session at 8:30 pm with no reportable action. 15. ADJOURNMENT There being no further business, the meeting adjourned at 8:30 pm. m011 4o nne M. Currie, City Clerk Page 5 of 5 8/17/2011