HomeMy WebLinkAboutWarren R. McClung, 2010-10-23; Amendment 1 2011-06-101 ! (
Riverside Park Phase One
Contract Amendment #1
June 10, 2011
THIS DOCUMENT AMENDS THE CONSULTANT AGREEMENT DATED October 23, 2010, by
and between the CITY OF UKIAH, (hereinafter CITY), and Warren R. McClung, a sole
proprietor, (hereinafter WRM).
This document amends the Agreement to memorialize verbal direction under which
WRM has been providing additional services related to updating the Riverside Park
Master Plan and assisting the City in preparing a grant application for implementing
portions of the park. Specifically, this amendment is as follows:
1. Attachment "A", Scope of Services, of the Agreement: Add the following new
paragraphs:
D. MASTER PLAN UPDA TE AND GRANT ASSISTANCE SER VICES
WRM will work closely with Ann Baker Landscape Architecture (ABLA) to
lead a community oriented design process to update the 2002 Concept
Plan for Riverside Park and to assist the City in preparing elements of the
grant application for the second round of the Statewide Development and
Community Revitalization Program. Generally, this effort will include
conducting a short series of public workshops and meetings to invite
input from neighborhood park users and park user groups in order to
understand their priorities and desires for the park. The Master Plan
Update will assume completion of the phase one improvements which are
currently underway. Then, based on the input received WRM and ABLA
will work together to develop an updated concept plan. As part of the
master plan update process, WRM and ABLA will work together with City
staff to define elements of the updated concept plan to include in a
request for the State Parks grant.
2. Exhibit B, Compensation, of the Agreement: Add the following tasks and
associated compensation:
Task 3 Master Plan Update Fixed Fee'A' $5,400.00
The Master Plan Update task includes executing the following subtasks for
the fixed fee indicated above:
3.1 Prepare Community Workshop / materials generally including a base map
using City-provided files, workshop agenda, and workshop format.
Deli verab/es:
♦ Base map generally representing existing conditions upon
completion of phase one improvements.
♦ Workshop Agenda
♦ Listing of issues leading to update process
Contract Amendment #1
Riverside Park Phase One Page 1 of 3
♦ Matrix of design program opportunities for use in prioritizing
community desires
3.2 Community Meeting #1 (April 9, 2011):
3.2.a: Conduct a tour of the project for interested community members
to review existing conditions, current phase one improvements,
and general opportunities and constraints of the site.
3.2.b: Conduct an interactive workshop in which community members
are asked to provide input on issues and concerns related to the
2002 Concept plan and opportunities presented upon completion
of the Phase One improvements.
3.2.c.• Meet with City staff to review workshop comments and determine
a general design program and priorities for updating the concept
plan.
3.3 Develop 2 alternative design concepts based on community input.
Deliverables;
♦ 2 Preliminary Concepts: Free-hand color graphic overlays
integrated into AutoCAD base map.
3.4 Prepare for Community Workshop It: Meet with City staff to review
preliminary concepts and develop workshop agenda and format.
Deliverables:
♦ Workshop agenda and format
3.5 Community Workshop It
3.5.a: Conduct workshop to present the 2 preliminary concepts, receive
comments, and discern preferred concept.
3.5.b: Meet with City staff to review comments and develop program for
preferred concept.
3.6 Develop preferred concept in response to community input and City staff
direction.
Deliverables:
♦ One preliminary free-hand graphic of preferred concept for review
with City staff.
♦ One computer rendered illustrative plan graphic of preferred
concept incorporating City staff comments.
3.7 Present Preferred Concept to City Council., Provide support to ABLA for
presentation to City Council byABLA for final public comment and receive
direction from City Council.
Task 4 Grant AssistanceFixed Fee(A) $1,865-00
4.1 Meet with City staff in person and via phone conferences as required to
establish a strategy for the grant application and program elements to
include in proposal.
Contract Amendment #1
Riverside Park Phase One Page 2 of 3
4.2 Prepare schematic graphic of elements included in the grant application.
4.3 Develop master plan level order-of-magnitude budget for program elements
included in the grant application.
Task S (OPTIONAL) Illustrative Plan Graphic of Updated Master Plan Fee TBD
This is an optional task to be further defined upon completion of the grant
application.
5.1 Work with ABLA to refine the preferred alternative with a focus on the
baseball facilities and other active elements of the master plan
5.2 Review draft designs prepared byABLA.
5.3 Develop illustrative plan graphic using a combination of freehand and
computer generated graphic for presentation and adoption by City Council
as the Updated Master Plan.
Reimbursable Expenses $235.00
See original Agreement for reimbursable expense charges.
FEE FOOTNOTES
(A) See original Agreement for footnote (A) indicated above with the fixed fees.
This Amendment is agreed to by the CITY and WRM
CITY:
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- - - - - - - - - -
City Manager Date
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Contract Amendment #1
Riverside Park Phase One Page 3 of 3
Ann Baker Landscape Architecture
Riverside Park Phase One
Contract Amendment #1
June 10, 2011
THIS DOCUMENT AMENDS THE CONSULTANT AGREEMENT DATED , 2010,
by and between the CITY OF UKIAH, (hereinafter CITY), and Ann Baker Landscape
Architecture, a sole proprietor, (hereinafter ABLA).
This document amends the Agreement to memorialize verbal direction under which ABLA has
been providing additional services related to updating the Riverside Park Master Plan and
assisting the City in preparing a grant application for implementing portions of the park.
Specifically, this amendment is as follows:
1. Attachment "A", Scope of Services, of the Agreement: Add the following new
paragraph:
MASTER PLAN UPDATE AND GRANT ASSISTANCE SERVICES
ABLA will work closely with Warren R. McClung (WRM) to lead a community
oriented design process to update the 2002 Concept Plan for Riverside Park
and to assist the City in preparing elements of the grant application for the
second round of the Statewide Development and Community Revitalization
Program. Generally, this effort will include conducting a short series of public
workshops and meetings to invite input from neighborhood park users and park
user groups in order to understand their priorities and desires for the park. The
Master Plan Update will assume completion of the phase one improvements
which are currently underway. Then, based on the input received ABLA and
WRM will work together to develop an updated concept plan. As part of the
master plan update process, ABLA and WRM will work together with City staff
to define elements of the updated concept plan to include in a request for the
State Parks grant.
2. Attachment "A", Scope of Services of the Agreement: Add the following new tasks
and subtasks:
Task 6 Master Plan Update and Grant Assistance Services
Subtask 6.A Prepare Community Workshop
ABLA will develop workshop materials generally including and agenda,
format for discussion and matrix of design opportunities.
Contract Amendment #1
Riverside Park Phase One Page 1 of 3
Deliverables: Meeting Agenda, List of Issues Underlying Update, Matrix of
Design Opportunities
Subtask 63 Community Meeting #1 (April 9. 2011):
Conduct a tour of the project for interested community members to review
existing conditions, current phase one improvements, and general
opportunities and constraints of the site.
Conduct an interactive workshop in which community members are asked
to provide input on issues and concerns related to the 2002 Concept plan
and opportunities presented upon completion of the Phase One
improvements.
Meet with City staff to review workshop comments and determine a
general design program and priorities for updating the concept plan.
Develop 2 two (2) alternative design concepts based on community input.
Deliverables: Meeting agenda/format, two (2) design alternatives in draft full
scale format.
Subtask 6.C Preliminary Concepts: Free-hand color graphic overlays integrated into
AutoCAD base map.
Prepare for Community Workshop II: Meet with City staff to review preliminary
concepts and develop workshop agenda and format.
Deliverables: Two (2) Alternative Plan Concepts with Freehand Color Graphics
Subtask 6.D Community Workshop II:
Conduct workshop to present the 2 preliminary concepts, receive comments,
and discern preferred concept. Meet with City staff to review comments and
develop program for preferred concept.
Develop preferred concept in response to community input and City staff
direction.
Deliverables: One preliminary free-hand graphic of the preferred concept for
review with City staff. One computer rendered illustrative plan graphic of
preferred concept incorporating City staff comments.
Subtask 6.E Present Preferred Concept to City Council
Present preferred concept to City Council for final public comment and receive
direction from City Council.
Task 7 Grant Assistance
Meet with City staff in person and via phone conferences as required to
establish a strategy for the grant application and program elements to include in
proposal.
Prepare drafts of the following elements of the grant application narrative:
•Element 3: Type of Project
•Element 4: Community Based Planning
•Element 5: Sustainable Techniques
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Riverside Park Phase One Page 2 of 3
*Element 8: Youth Outdoor Learning and Employment Opportunities
*Element 9: Community Challenges and Project Benefits
Task 8 Optional Task: Illustrative Plan Graphic of Updated Master Plan
This is an optional task to be further defined upon completion of the grant
application.
Work with WRM to refine the preferred alternative with a focus on the trail
system, natural area grading and planting, and river frontage restoration
planting.
Review draft graphics prepared by WRM and provide comments for
incorporation into the final graphic.
Deliverables: Final Preferred Concept Plan Illustrative Graphic
3. Add to Attachment A, Scope of Services paragraph IV Fee Proposal:
Task 6- Master Plan Update and Grant Assistance Services ..............................$5400 (A)
Task 7 - Grant Assistance ....................................................................................$2100 (A)
Task 8 - Optional Task: Illustrative Plan Graphic of Updated Master Plan TBD
FEE FOOTNOTES
(A) See original Agreement for footnote (A) indicated above with the fixed fees.
This Amendment is agreed to by the CITY and ABLA
CITY
f
City,,Mdnager Date
Ann Baker (ABLA),
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Ann Baker ' Date
Owner LI
RLA #5006
Contract Amendment #1
Riverside Park Phase One
Page 3 of 3
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