HomeMy WebLinkAboutCoastland Civil Engineering 2011-03-17; Amendment 1 2010-09-29CITY OF UKIAH
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
DATED SEPTEMBER 29, 2010
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services dated
September 29, 2010 shall remain in force and effect except as modified by this
amendment.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service
described under the Scope of Additional Work identified in this Amendment No. 1.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the
February 14, 2011 letter proposal from Coastland Civil Engineering, with the requested
amount for compensation as modified herein. A copy of said letter is included in this
amendment.
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and
expense basis at Consultant's customary fees. Expenses shall not exceed a maximum
total cost of $9,500.
COASTLAND CIVIL ENGINEERING
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BY.1
JOHN L. WANGER!j
Principal
CITY OF UKIAH
BY:
E CHAMBERS
ity Manager
DATE
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DATE
Amendment No. 1 to Agreement for
Professional Consulting Services
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February 14, 2011
Mr. Ben Kageyama
City of Ukiah
300 Seminary Avenue,
Ukiah, CA 95482
Subject: Clara Avenue Phase I- Request for Contract Amendment
Dear Ben,
This letter is to request a contract amendment for Coastland's inspection and construction
management services for the above subject project in the amount of $12,585.00. As you
are aware, the work associated with the project has been completed, with the exception of
the semi-final payment, the preparation of record drawings and the project close-out.
The reasons for the amendment request are due to the contractor working a significant
amount of overtime during the storm drain, water main and paving operations. A second
inspector was needed to inspect the trench paving on the day of the reconstruction paving
in Clara Avenue. Additionally, unforeseen conditions in the field caused additional
engineering, construction management and inspection efforts. There were numerous
underground electrical conduit conflicts early in the project which necessitated redesigning
the storm drain in a timely manner to avoid delay claims by the contractor. There were a
number of gas main conflicts which required additional coordination work with PG&E and
delayed the installation of sections of the storm drain. There was also the need to realign
the water main due to close proximity to the PG&E gas transmission main.
There was also additional testing of the Asphalt Concrete surfacing necessitated by the low
compaction percentages and subsequent discussions with the engineering team on the
testing methods.
This has caused us to expend more than was originally estimated for engineering,
construction management , materials testing and inspection.
1400 Neotomas Ave Santa Rosa, CA 95405 707.571.8005 707.571.8037 Fax
11810 Kemper Road Auhum, CA 95603 530.888.9929 530.889.9979 Fax
www.coastlandcivil.com
The following is a summary of the hours by person and the expenses for the tasks above
the original scope of work for the project:
Name
Hours Incurred to Date Amount
Heidi Utterback (Engineering conflicts)
8
$
1,160
Mike Janet (CM - AC Issues)
5
$
575
Inspector (4T)
20.5
$
3,229
2nd Inspector (Paving)
5
$
525
RGH (AC Testing)
Lump Sum
$
541
Russ Harlan ( CM Electric conduit conflicts)
13
$
1,495
It It Gas Conflicts
21
$
2,415
It " AC compaction Issues
23
$
2,645
Total Requested Amount
k6-E 4o a Kce-col q Soo
$12,685 V- 3131%
We know this is an important and essential project for the City. We can assure you that we
will do everything within our power to minimize our budget for the remaining work. If you
have any questions, please call me at (707) 481-3802.
Sincerely,
Russ Harlan - Construction Manager
CC John Wanger
Heidi Utterback
Mike Janet
1400 Neotomas Ave Santa Rosa, CA 95405 707.571.8005 701.571.8037 Fax
11810 Kemper Road Auburn, CA 95603 530.888.9929 530.889.9979 Fax
www.coastlandcivil.com