HomeMy WebLinkAboutWinzler & Kelly 2010-03-09; Amendment 3 2011-03-23CITY OF UKIAH
AMENDMENT NO. 3
TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
DATED MARCH 9, 2010
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services dated
March 9, 2010, the amendment dated April 8, 2010, and the amendment dated August 5,
2010 shall remain in force and effect except as modified by this third amendment.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service
described under the Scope of Additional Work identified in this Amendment No. 3.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the
January 19, 2011 letter from Winzler & Kelly. A copy of said letter is included in this third
amendment as Attachment "A".
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and
expense basis at Consultant's customary fees. Fees and expenses shall not exceed a
maximum total cost of $19,800.
WINZLER & K LLY
BY:
DATE =Z/fZf/(
CITY OF UKIAH
BY: C)/"
J n Chambers
Manager
Jld-~ /l,
DATE
Amendment No. 3 to Agreement for
Professional Consulting Services
Winzler & Kelly
~7 WINZLER&,KELLY
January 19, 2011
Mr. Alan Hasty
City of Ukiah
Department of Public Works
300 Seminary Ave.
Ukiah, CA 95482
Ref: Project No. 02502-10001
Re: Fee Proposal for Requested Supplemental Services, Redwood Business Park Transportation
Improvements Project, City of Ukiah
Dear Mr. Hasty:
Enclosed please find our proposal for the first phase of supplemental services requested by the City of
Ukiah (City) on the Redwood Business Park (RBP) Transportation Improvements Project. This initial
scope of work, fees and assumptions for the supplemental tasks are identified below for your
consideration and approval. Once approved, it is our understanding that the supplemental tasks will be
appended to the original contract of work with the City for this project.
In order to move immediately; we have phased our proposal to allow for collaborative project scoping
with Caltrans to help promote a quick project development; design and delivery process. We understand
that the budget for these tasks will initially come from our current contract for the design of the Redwood
Business Park Transportation Improvements Project, and the budget will be, augmented upon formal
approval of this proposal. This fee proposal is based upon our January 12, 2011 meeting and telephone
correspondence with you, Mr. Tim Erikson and Mr. Rick Seanor, and our additional investigations.
The summary of the proposed Supplemental Services (project scoping) and fee follow.
Scone of Work
Task 1 Fly Orthorectified Aerial Photo $1,500
Task 2 Scoping Talmage Interchange Design
Task 2.1 Initial Scoping Meeting with Caltrans District 1 $5,800
Task 2.2 Proiect Scope Development and Caltrans Coordination $12,500
Total $19,800
Task 1- Fly Orthorectified Aerial Photo.
Winzler & Kelly will coordinate and have flown the orthorectified aerial photos for the aerial topographic
surveyed areas for the interchange project. This series of images and associated topographic data will be'
incorporated into the topographic background used for design and will be included in the design
drawings. The extent of the aerial is from the start of the southbound off ramp (north end) to the end of
the southbound on ramp (south end), and from the edge of the existing aerial (west end, near the Talmage
Road southbound on ramp) to the center median of US 101 (east end). This task does not include the
'ATTACHMENT "A"
♦ 2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
tel 707.523.1010 fax 707.527.8679
www.w and k.corn
' WINZLER&EXELLY
Mr. Alan Hasty
January 19, 2011
Page 2
development of -the photogrammetry, topographic mapping. and aerial. These work products would be
provided in a subsequent task.
Task 2 Scoping Talmage Interchange Design.
We understand that the City is highly motivated to move forward with the design of modifications to the
US 101 southbound on/off ramps at Talmage Road as required for planned commercial/business
developments in the Redwood Business Park. Winzler & Kelly is ready, able and motivated to assist the
City in kick-starting this effort, initiating and maintaining early coordination with Caltrans District 1, and
developing a detailed scope of work and budget estimate to take this important project from initiation
through final design. We have already made contact with Caltrans and are working to establish a meeting
date.
The Caltrans "project development process" can be time-consuming, and include engineering, public
involvement, state approvals, programming, environmental, and other components. The specific details of
the project will, in general, dictate which steps,'documents, and studies are required. From our experience
working directly with District 1 we recommend early and consistent coordination with Caltrans when
developing the scope of work for the project and therefore propose the following two prelimindry tasks:
Task 2.1- Initial Scoping Meeting with Caltrans District 1.
In this task Winzler & Kelly will make arrangements for and attend an initial scoping meeting with key
personnel in the departments who will have input on the requirements of this project. These departments
may include Transportation Planning, Traffic Operations, Local Programs, Design and Environmental.
The purpose of this meeting is to discuss the project with District 1 and identify the specific steps and
requirements to take the project from initiation through final design and construction. We have budgeted
two days for initial Caltrans coordination and preparation of background documentation and materials
needed for the meeting, and for two engineers to attend this meeting with Caltrans.
We recognize that this process may take more than the single scoping meeting that we have budgeted for
in this task. Therefore we will continue to work with you following this meeting to refine the project
scope and identify additional meetings which may be required.
Task 2.2 Project Scope Development and Caltrans Coordination.
We recognize that consistent and continued coordination with Caltrans to keep them engaged throughout
the project scoping process will be critical to developing a scope of work that satisfies all of Caltrans'
concerns and requirements, accurately describes the tasks required for the project, and which (most
importantly) achieves the City's goals and objectives for this project. In this task we will maintain
constant contact with the personnel in the District 1 office in Eureka. We have engineering staff in our
Eureka office who you know and work with, and who have close relationships with key District 1 staff.
We will leverage these relationships to identify all of the steps District 1 will require for the project. We
will develop detailed tasks and budgets for each step to deliver the project from initiation through final
design and construction. We have budgeted two weeks for a senior engineer/project manager and two
days for a senior environmental planner for this task.
WINZLER&-LKELLY
Mr. Alan Hasty
January 19, 2011
Page 3
We appreciate the opportunity to submit this proposal to the City for this very important project, and we
understand how important this project is to the City of Ukiah. Our overall goal with this proposal is to
"get it right" so we start. down the correct path with Caltrans, achieve early buy-in from District 1 staff,
and so you have properly scoped project that meets your budget expectations, achieves your goals, and
satisfies Caltrans' requirements. We are happy to discuss any elements of this proposal with you and
make adjustments as necessary to meet your expectations. As needed, we look forward to discussing our
proposal and approach with the City to move the project ahead. Please do not hesitate to contact me if
there are any questions, concerns or if you need any additional information.
Sincerely,
W1NZL R LLY
Matt Kennedy, P. T
Project Manager
nine
Cc;
Tim Eriksen, Public Works Director
Bill Silva, Project Principal