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HomeMy WebLinkAbout2011-01-19 CC MinutesCITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminar Avenue Ukiah, CA 95482 1119/2011 6:00 pm 1. ROLL CALL Ukiah City Council met at a Regular Meeting on January 19, 2011, the notice for which being legally noticed on January 14, 2011. Mayor Rodin called the meeting to order at 6:03 pm. Roll was taken with the following Councilmembers present: Landis, Thomas, Crane (arriving 6:11 pm), Baldwin (arriving 6:08 pm), and Mayor Rodin: Councilmembers absent: None. Staff present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, Director of Public Works/City Engineer Eriksen, Community Services Administrator Marsolan, Project and Grant Administrator Mills, Electric Utility Director Grandi, Electric Distribution Engineer Bauer, Human Resource Director Harris, and City Clerk Currie. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Regular Minutes of January 5, 2011 M/S Landis/Thomas to approve minutes of January 5, 2011, as submitted. Motion carried by all AYE voice vote. Absent: Councilmember Crane and Baldwin. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for Month of December 2010 b. Report of Expenditure of $7002.61 to Redwood Coast Fuels for the Purchase of Red Diesel #2 C. Report of Expenditure of $6,920.33 Plus Tax and Shipping to Pace Supply for the Purchase of Plumbing Supplies for the Ukiah Skate Park Restroom d. Adoption of Resolution Approving City of Ukiah Qualified Contractors List for 2011 e. Award Purchase of Pole Mount and Pad Mount Transformers for the Total Amount of $30,198.12 f. Approval of Notice of Completion for 2002 STIP Realignment of Gobbi Street- Oak Manor Drive-Babcock Lane Intersection, Specification No. 09-02 Page 1 1/19/11 g. Approval of Loan Servicing Policies and Procedures for Single Family Home Activities: First Time Homebuyer (FTHB) and Owner-Occupied Rehabilitation (OOR) h. Update Report On Local Emergency Declaration Regarding Drought and Water Shortage Status i. Update Report Regarding Status of Water Emergency Conditions Necessitating Emergency Resolution to Expedite Construction of Oak Manor Drive Water Well j. Approval of Change Order #1 with Balance Hydrologics for Completion of the Percolation Pond Study and Associated Budget Amendment in the Amount of $17,445.69 8. 9. 12. M/S Landis/Thomas to approve Consent Items 7a-j. Motion carried by the following roll call votes: AYES: Landis, Thomas, and Mayor Rodin. NOES: None. ABSENT: Councilmember Crane and Baldwin. ABSTAIN: None. AUDIENCE COMMENTSON NON-AGENDA ITEMS PUBLIC HEARINGS (6:15 PM) COUNCIL REPORTS Councilmember Thomas reported on. the January 19, 2011 Library Advisory Board meeting.--The--Board--met--with--Mendocino=County's--Chief-Executive-Officer--Carmel--J Angelo to review budget concerns over the governor's proposed budget. Thomas reported on his and City Manager Chamber's attendance at a League of California Cities regional meeting. A topic at that meeting was the League's perception of the governor's proposed budget. Councilmember Landis reported that March 6, 2011, is Ukiah's celebration of National Women's History Day at the Saturday Afternoon Club. Councilmember Thomas and Landis have met with city staff and members of the Stakepark Committee and reported they are working collaboratively regarding users following the safety rules. Landis also reported that the second annual Shop Local youth film contest will be starting soon. Mayor Rodin and Councilmember Landis are participating on a North Coast regional food consortium in connection with the USDA. Councilmember Baldwin provided Council with an. LA Times article dated January 17, 2010, regarding safety concerns of common coal tar driveway sealant and would like to agendize a discussion regarding a ban of this particular sealant. Councilmember Crane stated for the record the northbound lane on River Road/ Babcock there is a slight offset that should have a guard rail at the east abutment of the new bridge. Mayor Rodin reported the Public Advisory Court House group met. The timeline is ambitious. The Administrative Office of the Courts (AOC) is submitting the paperwork for two downtown sites to the public works board in March 2011 with the hope the board will approve the two sites in May 2011. Once approved, the AOC is allowed to begin negotiations. Mayor Rodin reported on a letter to Mendocino County Supervisor Carrie Page 2 1/19/11 Brown from the Manager of Government Relations US Postal Service. The letter states they are considering moving the Ukiah Main post office to the Ukiah Annex location. 10. UNFINISHED BUSINESS a. Approve an Amendment to the Fiscal Year 2010/2011 Revenue and Expense Budgets in the Amounts of One Million Sixty-Six Thousand Five Hundred Fifty-One Dollars, and Five Hundred Seventy-Six Thousand Six Hundred Fifty-Four Dollars Respectively Finance Director Elton presented the item. Recommended Action: Approve FY 2010/2011 budget amendments as proposed by staff. M/S Baldwin/Landis to approve an Amendment to the Fiscal Year 2010/2011 Revenue and Expense Budgets. Motion carried by the following roll call votes: AYES: Landis, Thomas, Councilmember Rodin, Crane, Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. b. Consideration for Adoption of Prequalification Process for Riverside Park Phase One Trails and Re-Vegetation Project Funded By California Resources Agency River Parkways Grant Community Services Administrator Marsolan presented the item. Recommended Action: Adopt resolution for a prequalification process for Riverside Park Phase One Trails and Re-vegetation Project. M/S Baldwin/Landis to approve adoption of the Prequalification Process for Riverside Park Phase One Trails and Re-Vegetation Project. Public Comment Opened 6:44 pm Public speaking to the item: John Peaslee, Ukiah resident. Public Comment Closed 6:45 pm Motion carried by the following roll call votes: AYES: Councilmember Landis, Thomas, Baldwin, and Mayor Rodin. NOES: Councilmember Crane. ABSENT: None. ABSTAIN: None. C. Rescind Award of Contract for Perkins Street and Orchard Avenue Intersection Improvements, Specification No. 09-14 and Direct Staff to Return the Original Bonds to North Bay Construction, Inc. Director of Public Works/City Engineer Eriksen presented the item. Recommended Action(s): Rescind award of contract for Perkins Street and Orchard Avenue Intersection Improvements, Specification No. 09-14 and direct staff to return the original bonds to North Bay Construction, Inc. M/S Landis/Thomas to approve Recommended Action. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. Page 3 1/19/11 d. . Discussion and Possible Action to Approve an Exclusive Negotiating Agreement with Costco Wholesale Corporation and Authorize the City Manager/Executive Director to Execute the Agreement Assistant City Manager Sangiacomo and Project and Grant Administrator Mills presented the item. Recommended . Action(s): Approve an Exclusive Negotiating Agreement with Costco Wholesale Corporation and authorize the City Manager/Executive Director to execute the agreement and a subsequently negotiated reimbursement agreement, provided the reimbursement agreement does not require the expenditure of redevelopment funds. MIS Landis/Baldwin to approve an Exclusive Negotiating Agreement with Costco Wholesale Corporation and Authorize the City Manager/Executive Director to Execute the Agreement. Public Comment opened 6:56 pm Public Speaking in opposition of the item: Jim Houle, Redwood Valley resident and member of the County Green Party. Closed public comment 7:02 pm Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, _Baldwin,_and_Mayor_Rodin._NOES:_None. _ABSENT:_ None. ABSTAIN: -None.__ . City Attorney Rapport referred to a small typo on attachment 3 of the agreement that will be corrected. Recessed 7:06 pm Reconvened 7:15 pm 11. NEW BUSINESS a. Discussion and Possible Approval of Streetlight Pole License for PG&E Smartmeter Equipment Electric Utility Director Grandi presented the item. Recommended Action: Approve the agreement or provide direction to staff regarding the terms of the agreement. PG&E representatives provided information and answered City Council questions: Cynthia Haines, Josh Townsend, Bill Monlux, Carl Bushberg Public Comment opened 7:24 pm Public Speaking in opposition to the Item: Susan Knoph Public Comment closed 7:33 pm MIS Crane/Thomas to approve Streetlight Pole License for PG&E Smartmeter Equipment. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. i Page 4 1/19/11 b. Award of the Purchase of Six Padmounted Vacuum Fault Interrupters (VFI) Switchgear Needed for the Orchard Substation Project and the Electric System Reliability Improvements From HD Supply Utilities in Portland, Oregon in the Amount of $141,081. Electric Utility Director Grandi,and Electric Distribution Engineer Bauer presented the item. Recommended Action: Award of the Purchase of six, padmounted VFI switchgear needed for the Orchard Substation project and the electric system reliability improvements from HD supply utilities in Portland, Oregon in the amount of $141,081. M/S Crane/Thomas.to approve Recommended Action. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. C. Adoption of Policy Resolution Establishing the Agenda Order for Council Meetings Mayor Rodin presented the item. Recommended Action: Adopt Policy Resolution establishing the Agenda order for city Council meetings. - M/S-Baldwin/Thomas-to approve councilmembernnd-committee reports - - becoming item 9 on the agenda. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. d. Resolution of the Ukiah City Council Regarding Needed Improvements to Coyote Dam and Lake Mendocino Councilmember Thomas presented the item. Recommended Action: Adopt Resolution Requesting the Federal Government Appropriate sufficient funds to the U.S. Army Corps of Engineers in the FY 2012 Budget to resolve all ongoing problems with Coyote Dam. M/S Baldwin/Landis to approve Recommended Action. Councilmember Thomas requested agendizing an Inland Water and Power Commission expenditure item. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. MIS Baldwin/Thomas to approve reconsidering item 11c. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. Adoption of Policy Resolution Establishing the Agenda Order for Council Meetings Page 5 1/19/11 Mayor Rodin presented the item. Recommended Action: Adopt Policy Resolution establishing the Agenda order for city Council meetings. M/S Baldwin/Landis to approve to amending the motion to include City Manager and City Clerk Reports becoming item 10 on the Agenda. Motion carried by the following roll call votes: AYES: Landis, Thomas, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None. 13. CITY MANAGER/CITY CLERK REPORTS City Manager Chambers reported she will be contacting Councilmembers to schedule a Strategic Planning meeting regarding what would have been on the December's Strategic Planning meeting agenda, which will include City financing and the 2011/2012 budget strategy. City Clerk Currie reported Maddy Act Requirements are met and applications and notices are posted on the City website for boards, commissions, and committees having vacancies occurring in June 2011. Adjourned to closed session and convene as the Ukiah Redevelopment Agency at 8 pm. 14. CLOSED SESSION - Closed Session may be held at anv time durina the meetin Conference with Legal Counsel- -Existing-l-i-tigat-ion Government Code Section 54956.9 Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, SCUK1057183 b. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to subdivision c of Government Code Section 54956.9: (1 case) C. Conference with Labor Negotiator 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Electric, Miscellaneous, Management, and Department Head Units d. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, 180-110-08, 09, 10 Negotiator: Jane Chambers, Executive Director Negotiating Parties: Ukiah Redevelopment Agency and Northwest Atlantic (Costco) Under Negotiation: Price & Terms Not heard Reconvened in Open Session at 9:55 pm with no reportable action. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:55 pm o J nne M. Currie, City Clerk Page 6 1/19/11